Business Presentations

Voice Tones

Learn how to apply voice tones. !!Formats Become familiar with differ-ent types of formats used. !!Role Play Tasks Practice with British native business instructors. !!Skype Bring our academy to you us-ing technology. Flexible hours.

Business PresentationsEnglish as a second language

Editor!Sanj Saigal!Contributor !Mandi Saigal!Produced by!one2oneacademy Ltd

!*All rights reserved!

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The art of !

presentations

Formats!

In order to develop better presentation skills, the first point to note is the difference in formality and how it is effected by the topic that you are presenting.!

Voice tones play a big part in this process. A good example to demonstrate this would be a presentation on new technologies. Here your voice tones should reflect excitement because you want your audience to feel the same way. This is called connecting to your audience.!

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If you are presenting a topic such as climate change your voice tone will reflect the seriousness of the topic in order to relate to your audience. !Voice tones are not a new concept, we apply them to every language in one form or another. They help to demonstrate how a person feels. !To build on this skill you will require practice, we suggest using the audio recordings made throughout this course as a reference point. !

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For us to help you, we really need to under-stand your specific requirements. Every presen-tation is unique so please answer the following questions:!!1. Do you attend presentations? If the answer

is yes please indicate what type of presenta-tions they are and why you attend.!

2. Do you give presentations in your current position? !

3. How often do you give a presentation?!4. Who are your audience?!5. If you could give a score from between 1

and 10 on how effective you are at giving a presentation, what would it be?!!

This course will help you to identify with key phrases used in giving a presentation, accent reduction, grammar building and vocabulary expansion. !!

Welcome Course Design This course has been designed by a TEFL Busi-ness Instructor. We hope that you enjoy the course and that you take time to provide us with your feedback at the end.

Modules:

Module 1

Numbers

A 3 day course designed to focus on pronuncia-tion. This is an extremely interactive module and requires 3 hours of additional study. The objective of this module is to assist with presenting graphs, pie charts and data.

Module 2 Presentations

This is a 3 day course designed to assist with the grammar structures, set phrases and presentation formats used in presentations.

You will be expected to prepare 2 presentations so you will need to study 2 additional hours outside a classroom environment. This class is balanced be-tween teacher and student interaction.

• Presentation formats

• Graphs and charts

• Voice tones

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Formality!

08 Questions !12

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Role Play !13

Comparisons !19

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Formality “This topic effects the way in which you give a presentation”.

The level of formality de-pends on many factors such as location of the venue, dress code, audience profile and of course, topic.

Task

Look at the following venues and indicate their formality:

Hotel

Meeting room

Community hall

conference room

Canteen

!If you gave answers that were dependent on other factors you are correct. A venue alone cannot depict a presentation style.

The next page will show you the most common form of structure used for a presentation.

Remember that you can modify the structure depending on the circumstances.

Please use this structure as you will be asked to present a num-ber of different presentations in a role play environment.

Your teacher will be recording your presentations so that you can practice outside of a class-room environment.

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Presentation Format

The greeting !!Good morning (part of the day) !Good afternoon!Good evening!!I am happy that everyone could attend at such short notice!I am pleased that so many of you were able to attend!I am happy to see that everyone could attend!It’s nice to see such a good turnout for today’s presentation!Thank you for coming !!!It’s extremely important to understand how your voice initially connects with the audience. Your teacher will show you how we apply speech breaks to a sentence which will add to it’s effect.!!

Confidence is key, if you are confi-dent your presen-tation will be more effective and it will add value to the process. Confi-dence comes to those who prac-tice, use the recordings sup-plied by your tutor to your advantage.!!Hint!!Most presenters are scared to ar-rive early for fear of interaction with the audience. This is bad practice, be early rather than on time, you may get the opportunity to personally meet and talk to some of your audience whilst setting up or preparing. This can only be an advantage but more importantly it

will calm your nerves and allow you to get familiar with the type of audience that you have.!!

Find your voice……

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Explaining the structure of a presentation to an audience will help guide them through the process, keep it short, simple and to the point.

By stating a format you are setting yourself an objective, your audience expects you to follow it.!!Structure!!Today I will be talking about……!Today’s presentation will be all about……!Today we will be taking a look at……….!Today I am going to be talking about ……….!!If there is more than one thing that the speaker will be pre-senting, now would be the opportunity to add it. This can be done with the following phrases:!!I will also be demonstrating …..!In addition to this I will be explaining……!I will also be illustrating…….!I will also be showing you……….!!

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QuestionsTake control of the format from the very start, let the au-dience know your expecta-tions. There is nothing worse than loosing control.

There are two ways which you can approach this, the first is to tell your audience that you would like them to ask questions at the very end of the presentation.

This has it’s advantages and dis-advantages because on the one hand the presenter is left alone to complete the presentation with-out any interruptions but on the other the audience can loose in-terest due to a lack of interaction.

Again this would depend on the topic and the type of audience that you have. It’s more common in business to adopt this form.

The second is to allow the audi-ence to ask questions during the presentation, this interaction can often be a disadvantage as the presentation may be turned into a discussion whereby the very essence or point can be distorted.

If your are very experienced with the art of giving presentations then this style will suit.

Either way, these are the most common phrases used:

1.Please feel free to ask ques-tions at the very end of this pre-sentation.

2. If you have any questions, feel free to ask them at the end of the presentation.

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3. You are welcome to ask ques-tions during the course of this pre-sentation.

4. Please feel free to ask any ques-tions during this presentation.

This is a request, so your voice tones would have empathetic val-ue.

You can always prompt questions to encourage interaction through the course of any presentation es-pecially if you feel that the audience are loosing interest.

Monotone voice tones usually have a negative effect on a presentation and should be avoided where pos-sible.

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Tasks

- Good morning everyone and thank you for coming in today at such short notice.!

- For those of you who don’t know me, my name is Richard Sturdis and I am the Director of Sales here at Global Tech. !

- Today I am going to talk to you about our latest products and ser-vices and I will also be looking at how they effect our sales strategy this year.!

- The presentation should take ap-proximately 35 minutes and I would be happy to take any ques-tions that you have at the end.!!

Task 1!!Using the format above, present something of your choice. Your ob-jective is to become familiar with the format and learn how to apply target voice tones and speech gaps.

!Stages and phases!!Every presentation contains transitions and connec-tors, these help us to compare, emphasise, add in-formation and of course indicate time lines.!!Connectors:!!Thus!Therefore!Hence!Similarly!!Contrast:!!However!Alternatively!But!Compared to!On the one hand but on the other!!!!!

Time Lines!!As a child!When I was at University!As an adult!!!Addition!!Firstly!Secondly!In addition !Following this!After this!!Emphasis!!Stress adjectives to demonstrate exactly how passionate you feel about something. !!!!!

Phrases

The following are examples of phrases that you can use in nearly any presentation. Your teacher will help you with speech gaps, pronunciation and speed of speech.

For a presentation to really be effective you need to study the elements mentioned above as they have a direct effect on the result.

These phrases will help you to move to another stage or slide. This is also known as “sign post-ing”.

1. Jumping to slide number

2. Turning to ……

3. I will now move on to ……

4. If you can now move to slide number …..

5. If I could ask everyone to move to ……..

“You are only as good as your last presentation”

“Learn how to express and defend an opinion in English as a second language”.

“Stand out”

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ExamplesThe following phrases are used to help pro-vide an audience with examples to support your presentation:!!!1. We can show this by…….!2. If you look at the graph …..!3. The table on page 2 supports ……!4. For example ……..!!It’s not good practice to provide too many examples so try and make your presenta-tion simple and to the point.!

Finishing a presentation needn't be complicated, using phrases like:

To summarise

And so in conclusion

That brings us to the end of our presentation

This takes us to the end of this presentation

At this point I would like to know if you have any questions

I would be happy to take your questions now

!Graphs!!Your teacher will now supply you with materials to explain how to present graphs and pie charts.

This part of the lesson plan will require you to study at least 3 hours outside of a classroom environment. This part of the course will take two classes to complete.

The End

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Making comparisons

Stating the differences or features and benefits between products can make all the difference.

A good technique is to list the advantages and disadvantages in your mother tongue on a chosen product or service that you are very familiar with and see if you can state them in English.

The following role play tasks are to test your ability to apply this concept.

01. Present the differences between two mobile phones of your choice.

02. Present the differences between buying a property and renting one.

03. Present the differences between staying in a job for ten years and moving jobs every 2 years.

04. Present the differences between attending a private school and a state school.

Your teacher will assist you through your presentation to demonstrate how voice tones can influence an audience or defend your opinion.

“Work smarter not harder!”

We suggest that you study comparative and superlative structures outside a class room environment to help you to under-stand this task.

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Role play 1

Present a product or service that your company offers. Remember that you must indicate the fea-tures and benefits of them.

You will have to improvise this task by pretending that you have a projector or flip chart.

Your objective is to use the for-mat indicated within this lesson plan.

Role play 2

Give a presentation on your mo-bile phone. Convince the audi-ence how passionate you are about it and its functions by stressing keywords in your sen-tences.

Make comparisons against other phones. You must improvise this task.

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“Increase sales, build business and give your presentations a lasting impression…..”

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Feedback

We hope that you found this course both informative and educational. Please share your experience with others by sending us a testimonial, thank you

The one2one team

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“Traditional values, modern methods”

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Support notes “Its not what a presenter says but more how they say it that counts”

Practice makes perfect and preparing for a presentation is key. You can use rhetorical questions such as- “What does this mean? Let me tell you…..”. This technique is used to keep the audiences concentration level and provides a higher level of interaction between the speaker and audience.

Chunking

Another technique often used is called “chunking” this is where groups of words are separated with a pause or a change of pitch.

Some speakers prefer to length-en a syllable to signal the end of a chunk. Very often a combina-tion of stress, intonation and chunking can change the very meaning of how an audience in-terprets the presentation.

The fundamental principles applied to presentations can help with the following processes: meetings, job interviews and client interaction.

Use the audio recordings made dur-ing this course to identify with your voice tones. Practice in front of a mirror to observe body posture and eye contact.

Finally you are only as good as your last presentation, so don’t get com-placent and keep trying to improve.

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“Practice makes perfect”

Pronunciation As teachers, we assist with accent reduction but only for the purposes of being un-derstood at a high level.

Can I change my accent?

Yes, an accent can be changed but it involves significant prac-tice, something most modern lifestyles does not permit.

Can I practice a presentation with you?

Yes, we are happy to help you to practice for a presentation and help you to identify with errors. Simply book an individ-ual class from our website.

What other courses do you do?

We have a number of specialist courses to include: immigration, exam preparation, business English to name a few. We sug-gest that you identify with your future needs or long term goals.

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The learning Curve“learning is a process”

We know that it’s hard to learn if you don’t have a chance to apply. Many students get little opportunity to maintain their level or practice the language.

The one2one team are here for you to do just that, you can pay for individual classes whenever you need them.

If you decide to book a course you can mix lessons between teachers and choose the number of weeks between classes (please refer to our Terms & Conditions).

» Our flexible learning system means that you can now practice for a presentation, meeting or that all important interview.

» Audio files are large and occupy considerable space on your computer. We recommend using gmail cloud storage, it’s free and allows you to access them whenever you need them on any of your devices.

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“prepare for a presentation with one2one”

“Leave your audience wanting more”

Stand out “If they re-member your presentation, they will re-member you!”

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Confidence “Practice makes

perfect”

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Confidential Service Whatever level you are, we are

here to help you to win.

Spotlight Realistic role plays that challenge you.

Flexibility!Take one step at a time whenever you want to.

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