Business Operations and Facilities Employee …...Alfio Arcidiacono—Aux. Admin—15th Charlene Lozano—Customer Service—27th Martin Serrano—Hospital Supplies—16th Gerald Mann—FOAM

From the Desk of Michael R. Shriner Vice President for Business Operations and Facilities UTMB Health is in a strong position as we move into the New Year. Our mission areas of healthcare, education, and research are active and successful. This is due, in part, to a great effort from each of you. Getting the right services and resources in place to support and assure the success of our mission is certainly our job and you all contribute your skills to this every day. We know there will be some challenges as we move forward. The Texas state budget is going to tighten; the mission areas are being asked to grow at the same time that the systems, facilities, and infrastructure are still impacted by IKE; we have recently topped the 1,000 mark for the number of contractor badges issued for our recovery teams; and we are always challenged to conserve resources and assure that the campus is ready for any event. Let’s take these one at a time: The State Budget We need to avoid hand wringing and speculation about what may or may not be adopted. Every entity and activity funded by the State is going to be asked to “participate” in budget reductions. This is a great opportunity for us to differentiate between our “sphere of influence” and our “sphere of interest”. Business Operations and Facilities will have little influence on the voting in Austin and even though we may be interested, our time is best spent taking care of all of the tasks that we can affect. Let’s make sure our customers here at UTMB can say that we support their mission and add value. Growing needs and limited resources Sounds like home doesn’t it? Prioritization of efforts and communication within our workforce are the key. Our role is to understand customer needs and priorities, determine how we can best meet these needs, communicate with the customer to establish services levels, and monitor outcomes to assure we meet our commitments. Please note that our commitment is not to do everything that we are asked to do, but to prioritize needs and work to identify the best approach with our customers. Do not miss the opportunity to share difficult issues with others within in our group. One of the best pieces of advice I have ever received was “hang a light on your problem”. By talking with others in our Business Operations and Facilities group, we can identify new approaches and have a sounding board to test a response before you present it to your customer. Sometimes you will find the issue has already been resolved by another member of our group! Thousands of contractors Much preparation has occurred to get ready for the workforce involved with our IKE rebuild and new capital projects. Security systems, parking, and staging areas have all been implemented. The first challenge for us will be to orient these individuals to our campus, and our norms around things like appropriate language, smoking, and courtesy. It is our home and we want them here, but we must maintain a welcoming environment for our students, patients, and visitors. The second challenge will be to assure that each of us as individuals is fully aware of our “Conflict of Interest” policy. Contractors can easily suggest actions or extend invitations that while legal in the rest of the world, are not appropriate in our public environment. Tickets to ball games, fishing trips, hunting weekends, golf outings, to mention a few, are all beyond what we can or should accept. I know that each of you want to represent UTMB in the best way possible and I ask that each of you review the UTMB Conflict of Interest policy now. If any offers do come from a non-UTMB entity, you should discuss them with your supervisor immediately. Resources and Readiness One of the best ways we can address budget issues is to be active in conservation efforts. Water, electricity and other utilities cost UTMB nearly $30 million each year. Even a 2% reduction means substantial savings. When it comes to conserving our utilities, we can all add value and have impact. Weather will dictate much of our utility use, but our own common sense will moderate its impact. Preparing for inclement weather and other emergency events is a real “in your face” topic for us. We have strengthened our Office of Institutional Preparedness, with Mike Mastrangelo now fully in place to guide us. Please take time to ensure your area of responsibility is well prepared for emergency events, and don’t hesitate to contact Mike if you need assistance. In closing I want to say that although a new year brings a new list of challenges, I am confident that the people we have in Business Operations and Facilities are skilled, professional and focused. I am proud to be in a position of leadership with such a great team.

Business Operations and Facilities Employee Newsletter

January 25, 2010 Volume 2, Number 4

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Front: Joseph Vallier, Iric Dawson, Louis Montalbano, Greg Van Ness Back: John Bullacher, Paul Pistone, Oscar Florence, Jane Ramos, James Lloreda

When Hurricane Ike flooded the Mail Center on the first floor of Rebecca Sealy Hospital, Mail Services was relocated to the Materials Management Warehouse, using the space that was formerly the employee break room. In April, 2010 the team moved to a temporary location on the second floor of the Rebecca Sealy Hospital, and they were thrilled to be back on the main campus and closer to their customers. On December 17th the Mail Services Team moved into their permanent home, 2.802 Rebecca Sealy Hospital. Since it was right across the hall from their temporary location, Paul Pistone, Mail Services Manager, says it was an easy move. Thanks to the combined efforts of the FOAM Project Manager, David Alvarez, and his team, along with the Mail Services team, everything went smoothly and Mail Ser-vices moved with no interruption of service to their customers. Paul says his team appreciates the hard work the FOAM Con-struction Team put into their new home. It is clean, well-lit, spacious and comfortable. Another example of ‘Working together to work wonders.’

Left: Jane Ramos runs mail through the postage meter. Right: John Bullacher sorts mail in the new sorting station.

Mail Services Team Moves Into Their New Home

CONGRATULATIONS The following employees are retiring in January or February, 2011

Linda Franks —15 years of service Gregg Meyer —18 years of service

Randy Davis —21 years of service Robert Miranda —21 years of service

Carlos Hernandez — 30 years of service Greg Sonntag — 32 years of service

Paula Townley —33 years of service Margarito Leal —36 years of service



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Paula Townley RN, MSN Retires in February

When did you begin working at UTMB? I started working at UTMB in 1976—but left to work for a private dialysis company for a couple of years, then returned to UTMB. In all I have 33 years of service to UTMB. Briefly describe what you did when you started. I started at UTMB as a staff nurse in the neonatal intensive care unit, and have provided care to patients on Med/Surge-Oncology inpatient units, Aphaeresis/Blood Bank, and Family Planning Clinics. I was an educa-tor/interim manager for the education department in the clinics. To maintain my nursing skills during this time, I worked overtime in the Pediatric inpatient units, Pedi walk-in clinics and the Observation unit off the Emergency Room. I then worked as the Education Specialist for New Programs/Special Projects in the Department of Education and professional Development for UTMB Correctional Managed Care, Program Coordinator for Nursing Products and finally the Manager of the UTMB Value Analysis Program. What do you enjoy about your work? Currently, I am the manager of the UTMB Value Analysis Program. I hope that I have made a positive impact in the last several years to standardize products and equipment that enhances the safety of our patients and personnel at UTMB. Please tell us some changes you have seen at UTMB in the time you have been here. Too many changes in 33 years, but the one constant is there are many professionals at UTMB whose goal is to provide the best possible care to our patients. Can you tell us about an instance or two that really sticks out in your mind from the years you have worked here at UTMB? I had a lot of fun working with Nursing Products. We did a couple of product fairs—one where the auditorium on the 6th floor of Jennie Sealy was decorated like a Big Top in a circus. Theresa Carrig brought over the popcorn machine from Materials Management. There were a lot of vendors present and it was well attended by Nursing. Attendees had to go to every vendor for a brief in-service to be eligible for the door prize drawings. Another product fair had vendors for our safety products. Bob Colarich attended in the “Safety Bee” costume—as the logo of the products fair was BE SAFE. Both of these are good examples of team work in action! Will you miss anything about coming to work everyday? I will miss the people that I work with and those individuals that I have known for many years that I occasionally run into in the hospital hallway. Any special plans after you retire? My husband and I plan to complete the post-Ike repairs on our home; sail, snow ski, kayak and travel more—especially to visit our twin daughters. Any parting message for your friends here at UTMB? Take care, and remember that everything we do impacts the care of our patients.



Posted Positions

Materials Handling Tech - Mail Services - Contact Paul Pistone ext. 73268 Materials Handling Tech - Receiving - Contact Johnnie Quinine ext. 20454 Program Director, Clinical Supply Chain Management - Contact Jeff Bonnardel ext. 78000 Senior Business Coordinator - Auxiliary Enterprises - Contact Bruno Cristelli ext 21939

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Kate DeFrieze—Clinical Purchasing—3rd James Pratt—Delivery—20th

Pat Israel—Central Purchasing—3rd Robin Craven—Dorms—21st

George Adcox—FOAM Central—4th Debra Wilson—Hospital Supplies—21st

Marshall Watson—Field House—4th Jerry Crow—FOAM East—22nd

Sergio Freedman—FOAM Central—6th Gustavo Hernandez—FOAM Planning—22nd

Joe Allen – FOAM East—7th Adam Perez—Hospital Supplies—23rd

Marty Lippe—Inventory —10th William Martin—EHS—24th

Darrell Burns—Inventory —11th Michael Smith—FOAM East—24th

Gary Scales—Utilitles—12th Bob Colarich—Hospital Supplies—25th

Brenda McLaren— Aux. Admin—13th Edward Perez—FOAM West—26th

Pete Martin—Central Purchasing—14th Joseph Vallier—Mail Services—26th

Alfio Arcidiacono—Aux. Admin—15th Charlene Lozano—Customer Service—27th

Martin Serrano—Hospital Supplies—16th Gerald Mann—FOAM Central—27th

Mitch Herndon—Delivery—17th Paul Perez—Data Analytics—27th

Karen Cook—Central Purchasing—20th Eugene Rodriguez—Delivery—27th

Walton LeBlanc—FOAM Central—20th Michael Crow—FOAM Admin—31st

Kevin Regini—Utilities—31st

January Birthdays

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Linda Franks Retires from Utilities

January 21st Please describe what you did when you started working at UTMB. I was hired into HR Records. I worked for a short time for IS and Correctional Managed Care. I finally found the department where I felt I fit and worked most of my career in Nursing Services (until Ike). My last two years were in FOAM. What is your job now? What do you enjoy about your work? I am a Senior Administrative Support Associate. I enjoy working with the guys here at Central Chill Plant. Great bunch of hard working men that always made me feel as part of their team. I will miss them. Whoever gets my position when I leave will enjoy the easy camaraderie that abounds in this building. Please tell us some changes you have seen at UTMB in the time you have been here. Ike was UTMB’s biggest change/challenge and continues to be until all rebuilding is complete. Can you tell us about an instance or two that really sticks out in your mind from the years you have worked here at UTMB? Hurricane Ike will always stick in my memory. UTMB was damaged so much. I remember being RIFF’d at the same time my husband and I were facing the rebuilding of our severely damaged home. I didn’t, and don’t, blame UTMB for laying me off but it really was almost too much to bear. Will you miss anything about coming to work every day? Certainly the people I worked with—not the work itself. Any special plans after you retire? We are moving to our retirement home on Lake Livingston. I now will be able to fish without thinking about the time and having to travel back to Galveston to get ready for the work week. And, of course, continue cruising. We have been on 15+ cruises and are so thankful that Galveston has the cruise ships. We have two trips booked already! Now THIS is what retirement is all about. Any parting message for your friends here at UTMB? This has truly been the best job of my life, and I am thankful to UTMB for so many things. But now, it is time to really enjoy life without thinking about budgets and expectations and everything else that goes along with working for a living.

February Birthdays

Jeff Landry—Utilities—1st Russell Rodecap—FOAM West—1st

Johnnie Quinine—Receiving—3rd

Ralph Nusbaum—FOAM Central—3rd

Mark Garcia—Clinical Purchasing—4th Deanne Meeh—EHS—5th Tracy Jackson—Central Purchasing—5th James Honsinger—Inventory Whse—9th Sandy Bates—Field House—10th Basil Arnold—Inventory Whse—12th

Michael Garcia—FOAM East—13th Angela Rozycki—Logistics Computer Ops—13th

Lloyd Greenard—Utilities—14th Octaviano Miranda—FOAM East—15th

Billy McBride—EHS—15th Jacob George—Receiving—16th

Ralph Drees—BSL4 Maintenance—17th Nicholas Vasquez—FOAM Central—18th

Christine Bradford—Central Purchasing—19th Roger Vasquez—FOAM East—20th

Greg Sonntag—Logistics Leadership—21st Estella Ojeda—Inventory—23rd

Charles Matranga—Utilities—24th Jerome Kunz—BSL4 Maintenance—25th

Rafael Mendoza—Receiving—25th

Louis Griego—Receiving—26th

Bruce Eversole—Fleet Services—26th Rita Allen—Hospital Supplies—28th

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Robert Jones Welcome to the Delivery Team

What attracted you to UTMB? The benefits, and I like to help Briefly describe your job. I delivery materials and packages to the hospitals and other buildings on campus. What do you like most about your job? The people that I work with are a good group of guys. What do you like to do when you are not at work? Play with my kids and walk the dogs. Favorite movie? Gone In Sixty Seconds Favorite music? I like all music Favorite vacation spot? Montana

Front: Richie Lozano, James Lloreda, Karen Cook Back: Kate DeFrieze, Stella Ojeda, Tracy Geml, Angie Rozycki, Jeff Bonnardel

Holiday Breakfast

In attendance at the December breakfast hosted by Jeff Bonnardel were Angie Rozycki, Computer Operations; Tracey Geml, Supply Management; Stella Ojeda, and Kate DeFrieze, Clinical Purchasing; James Lloreda, Mail Services; and Richie Lozano, Delivery. Employees who were in attendance used the time to reconnect with each other, and share current news from their areas. • Mail Services moved to their new home in December. Their

new location is 2.802 Rebecca Sealy Hospital • Jeff was asked if Central Purchasing (now located in Web-

ster) would be moving back to campus. It would be nice to have everyone back together, but at this time we don’t have a space large enough to bring the entire purchasing team into one area.

• Demolition of Jennie Sealy, and Old Shriners is expected to start in the Spring, kicking off a 3 year construction project to build the Clinical Services Wing. A dock

schedule will be worked out before the project starts, and all areas using the docks will be kept informed of changes. It was especially nice this time of year to get together with coworkers and reconnect.



Robert Jones Materials Handling Tech, Logistics Delivery Team

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KUDOS Here are a few of the significant accomplishments completed in December by Business Operations and Facilities employees.

• Completed repair work in: NMR Dockside, adjacent to the magnets; Scientific Alley; Kitchen and living room areas of AKK; Mailroom in Rebecca Sealy Hospital; Quads in the School of Nursing/School of Health Professions.

• Purchased the second Varian Linear Accelerator with Brainlab.

• Moved the Mailroom to its permanent location in RSH. • Established supply services for the Bay Area Colony Clinics. • Completed the South Shore Orthopedics clinic in League

City. • Moved the following departments: Histopath moved to Clay

Hall; Ophthmology moved from Basic Science to Clay Hall; CytoPath moved from Jennie Sealy to JSA 9th floor.

• Completed area for PET CT in McCullough for Radiation Oncology. • Biosafety Training conducted 21 laboratory safety audits

and 3 new Principal Investigation orientation audits. • Utilities completed its annual review of water chemistry

cost. In addition, they eliminated 18 million gallons of water use by reducing the amount of cooling tower blow-down.

• Completed the Institutional Records Retention Schedule for preliminary review by the Texas State Library.

• Radiation Safety personnel, together with Campus Police, completed the Alarm Response Training.

• Assisted Shriners Hospital for Children on the renewal of their Laser and Laser Services Certificate of Registration with Texas Department of State Health Services.

• Institutional Preparedness: Completed Incident Command Training for Health System COO and CMO; Completed the review of UTMB Institutional Emergency Operations Plan by Emergency Management and Life Safety Committee; Imple-mented the FOAM Executive On-Call System.

• Biosafety Training trained 25 students in December in vari-ous aspects of theory and hands on training for BSL2, BSL3, and/or ABSL3.

Special thanks to everyone who worked on these projects!

Checking The Mail Box For Your W-2 Form? If you have not already done so, now is the time to go to the E-W2 web site and sign up to receive an electronic version of your W-2. You can access this site at the following web address: http://intranet.utmb.edu/iutmb/article5901.aspx



CONGRATULATIONS ANGELA AND GREG ROZYCKI

Angie Hinchee and Greg Rozycki were married on November 19, 2010. After a ceremony at the Haak Winery in Santa Fe, Texas, they spent their honeymoon in the Florida Keys. Angie is a Process Systems Coordinator in Logistics Computer Opera-tions; Greg is a Warehouse Operations Supervisor in the Inven-tory Warehouse.

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AKK Fraternity Living Area

NMR Magnet Room

JSH First Floor Restrooms

Mail Services Customer Window Scientific Alley

AKK Fraternity House

School of Nursing School of Health Professionals



Renovations Completed in December A Picture Is Worth A Thousand Words

Business Operations and Facilities Employee …...Alfio Arcidiacono—Aux. Admin—15th Charlene Lozano—Customer Service—27th Martin Serrano—Hospital Supplies—16th Gerald Mann—FOAM

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