Business Justification for Barcode Scanning or RFID Mobile Solutions for IT Asset Management

Business Justification for Barcode Scanning & RFID

Solutions

Benefits of Barcode Scanning & RFID

to ITAM

Quantifying these benefits

Creating Business Justification around

ROI

Performing an example ROI analysis

Q&A

Agenda

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Mobile ITAM Big Picture

1. Saving Time for ITAM Field

Technicians

2. Improving accuracy of Data Capture

3. Bringing CMDB/Asset database to

95% accuracy

Business Benefits of Scanning

Business Benefits

Improved worker efficiency

Ability to capture more complete and more thorough information

Generating a more accurate IT asset repository

Allowing for better ITAM decisions AND higher productivity

QUANTIFYING BUSINESS BENEFITS

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1. Faster physical & spot-check inventory

2. Faster review/change of individual assets

(MAC)

3. Faster creation of assets during

receive/inventory

4. Faster tracking of batch operations

Quantify Time-Savings by associating $$ to Time

Saving Time…

1. Remove human error in entering certain coded

values such as S/N, Asset IDs, PO numbers, etc.

2. Use smart User Interface to control data entry

3. Automate as much data capture as possible

4. Incorporate data validation at point of capture

Quantify Accuracy Improvements by converting to

Time-savings and associating $$ to Time

Improving Accuracy…

1. Extend controlled processes to field workers

2. Enforce processes wherever assets are handled

3. Ensure the capture of all asset transactions at

the time and point of action

4. Use smart and easy User Experience with

barcode scanning and/or RFID reading to reduce

human error

Quantify DB accuracy value by assigning $$ to

Data confidence

Bringing DB to 95% accuracy…

PERFORMING AN ROI ANALYSIS

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One large campus with 10 buildings Approximately 10,000 total assets to track Approximately 1,000 assets per building One central Receiving facility, distributing to buildings 1 Full Physical Inventory must be performed per year Approximately 200 new assets received daily Approximately 500 individual MAC updates per day Average of 3 “mass updates” (moves, etc) per week Fully loaded labor cost: $30 per hour

Situation

1. Determine Value of solution• Value the Process Improvements• Quantify in $$

2. Determine Costs of solution• Equipment Costs• Software Costs• Implementation Costs

3. ROI is the Value minus the Costs

Performing ROI

Use Cases1. Physical Inventory

2. Receiving

3. MAC

4. Mass Update / Move

Processes1. Current process: Pen & Paper

2. Option #1: Barcode Scanning only

3. Option #2: Combination Barcode Scanning / Passive RFID

Process Improvements

• Barcode Scanning: iPod Touch device Linea Pro laser 1-D

scanner Device $800 apiece Tags: $0.50 apiece

• RFID Reading: Motorola MC series RFID reader Device $1800 apiece Tags: $2.00 apiece

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Mobile Device choices

PROCESS ANALYSIS

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Pen and Paper:1. Walk the area with a printout2. Find Asset ID or S/N on asset3. Locate item on printout4. Identify location where item found5. If item not on printout, add it6. (Later…) Log into ITAM application7. Find and open each asset record 8. Update asset record 9. Create new asset records10. Pull report for exceptions

Physical Inventory

For Pen & Paper Process…

• Assume 50 people performing the task

• How many days will it take to complete

the inventory?

• How accurate will the end result be?

Polling Questions #1

Barcode Scanning

1. Walk the area with a scanner

2. Scan Asset ID or S/N from asset

3. Pull up asset record on scanner

4. If asset record not found, create one

5. Check/update/add fields as needed

6. Pull report for exceptions (later)

Physical Inventory

For Barcode Scanning Process

• Assume 50 people performing the task

• How many days will it take to complete

the inventory?

• How accurate will the end result be?

Polling Questions #2

Passive RFID

1. Walk into area, set location

2. Set RFID reader to read, walk area

3. All RFID tags auto’ read

4. All asset records auto’ timestamped and

updated with location value

5. Pull report for exceptions (later)

Physical Inventory

For RFID Process

• Assume 5 people performing the task

• How many days will it take to complete

the inventory?

• How accurate will the end result be?

Polling Questions #3

• Enter in the values selected

• Get a Labor Cost Estimate per year

result

• Get an accuracy estimate on the post-

Inventory database

ROI Calculation of Inventory

Questions/Comments?

www.mobilereach.com919-336-2500

Q&A