Business English.corr 2009_1

8/14/2019 Business English.corr 2009_1

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Abdul MuhidAbdul Muhid

Business EnglishCorrespondence


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Introduction

A. Description

This course will study based concept and practice of English letter ,

and prepares the students to mastery well the form of letter

B. Standard Competency

After joining the lecturing the students are able to compose letter of

business, letter of application, etc.


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Business English is not as same as a general English. To learn

those both languages are also quite different. The case is, in

business English needs to mastery on the terms or specific

idioms, phrases or opening lines are very characteristic and well-

establish form.

A business English correspondent should own the knowledge of;

English Grammar

Commercial Knowledge

Idioms Business English


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Formal Letter Formal letter isnt used in trade or by merchantmerely but it could be used by others.

Formal letters can be divided into:

Formal Official Letters, which are addressed togovernment, parliament and/or peoples consultativecongress, in the Army, in trading and the contents ofthe letters are very formal

Informal Official Letters, those people whose letters

are not very formal or half formal


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Letter forms

Commercial letters is generally typed, and can bedivided into 8 parts;

1. Letterhead

2. Date & Letter-number

3. Inside address

4. Salutation

5. Body

6. Complimentary Closing

7. Signature

8. Superscription /outside address

---------------.---------------

--------------------------------------------------------------------------------

---------------------------------

-------------------

YAYASAN PENDIDIKAN EKSEKUTIP KOMPUTERAKADEMI BAHASA ASING (ABA) BUMIGORA MATARAM

SK. Mendiknas RI No. 170/D/0/1999Jl. Ismail Marzuki Mataram, No. Telp. (0370) 629761


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1. Letterhead

In this part youll find: name of company, name of city,name of street/building, name of area, name of country.It is usually stitched at the top of paper.

Example:YAYASAN PENDIDIKAN EKSEKUTIP KOMPUTER

AKADEMI BAHASA ASING (ABA) BUMIGORA MATARAMSK. Mendiknas RI No. 170/D/0/1999

Jl. Ismail Marzuki Mataram, No. Telp. (0370) 629761


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2. Date & Letter-number

The date of the letter is usually placed at the right topcorner under letterhead.name of the city

And on the left top corner its about 2 lines under the

name of city.No, the no. of letter is an obligation tothe company itself, for it sends and receives letter to/from outers. Each big companies has it own ways infiling system

Example:

LOMBOK, September 17, 2008.

Denpasar, 2 March 1998.

Singapore, 21st July 1999.

Banyuwangi, April 30th 2007. (rarely found)


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3. Inside Address

Inside address might be written on the left top corner itsabout 4 to 5 cm from margin.

If the contents of letters are short, it suggested to start yourletter in the mid of the paper to avoid too many blanks.

Inside address is no more than 4 lines, notice the examplesbellow:

-----------------------, -----------------

-----------------------, -----------------

-----------------------, ----------------------------------------. -----------------.

Uses comma and dot no comma only dot at the end

At the end


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4. Salutation

The salutation is about 2 to 3 cm under inside address.

Example:

Plural Dear Sirs, or Gentlemen,

Dear Sirs: Gentlemen:

Singular Dear Sir, or Gentleman,

Dear Sir: Gentleman:


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5. Body

1. Opening paragraph

2. Contents of letter

3. Closing paragraph


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6. Complimentary Closing

Formal Official: Respectfully yours,

Yours respectfully,

Yours very

respectfully,Yours sincerely,

Informal Yours faithfully,

Yours sincerely,Yours cordially,

Yours gratefully,

etc.


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7. Signature

If the signature is unreadable its usually rewritten thename or the degree of the sender. E.g. Manager /president

For married or unmarried woman, before the nameusually written Mrs. Or Miss, and it should be inbrackets.


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See you then.


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Form of informal or formal letter

1287 West Broadway,New York City,Mach 23,2009.

Sir.________________________________________________________________________________________________________

____________________________________________________

Respectfully yours,(signature)Secretary

Mr.TarzanJl.Ricak Pinggir KaliMataram-NTB 83511


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Inside address may be located above the salutation or atthe left corner bottom of the page, its about several linesunder complimentary close.

Business English.corr 2009_1

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