Business Department

Business Department

Annual Operations ReviewFY2014

Transportation

• Statistics• Regular Expenses– Routes– Monitors– Field Trips– Special Needs– Extra Contract Costs– Bus Fuel

• Payments In-Lieu of

Transportation Statistics

2010-2011 2011-2012 2012-2013 2013-2014

2894 2819 2798 2956

54 54 55 5560 65 62 6215 15 18 21

Number of Riders Number of RoutesNumber of Drivers Number of Monitors

Regular Transportation

2011 2012 2013 2014* $2,200,000

$2,250,000

$2,300,000

$2,350,000

$2,400,000

$2,450,000

$2,500,000

$2,550,000

$2,322,400

$2,411,218

$2,518,684 $2,527,286

Route Charges

Regular Transportation

2011 2012 2013 2014* $-

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$225,725

$247,433

$289,416 $276,491

Monitors

Field Trip and Special Needs Transportation Expense

2011 2012 2013 2014* $-

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000

$160,000

$180,000 $169,626

$110,197

$126,352

$159,393

$132,242 $132,541

$148,747 $152,000

Special Needs Field Trips

Regular Transportation

2011 2012 2013 2014* $-

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

$35,000

$40,000

$45,000

$50,000

$39,969 $39,867

$44,736

$11,815

Excess Charges< 4.5 Hours

Regular Transportation

2011 2012 2013 2014* $-

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

$450,000

$375,196 $397,685

$419,096

$344,816

Bus Fuel

In Lieu of Transportation

2011 2012 2013 2014* $-

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

$11,086

$14,752 $16,124

$25,500

Expenditure

In Lieu of Transportation

2011 2012 2013 2014* $-

$50

$100

$150

$200

$250

$300

$199

$225 $241

$250

Per Student Stipend

In Lieu of Transportation

2011

2012

2013

2014*

- 20 40 60 80 100 120

56

65

67

102

Qty. of Stipends Paid

Transportation Opportunity Areas

• Ridership• Expand Hudson Fleet• Competitive options for Suburban• Cost/Benefit for WRA In-lieu of payments

Accident Management

• Employee Accidents • Workers Compensation• Student Accidents

Employee AccidentsEmployee Accidents by Job Title

7/11-6/12 (76)Employee Accidents by Nature of Injury

7/11-6/12 (76)

Aide

-Spe

c

Aide

-Gen

eral

Teac

her-

Gene

ral

Cust

odia

n

Food

Ser

vice

Teac

her

Spec

ialis

t

OT/

PT

HCER

Afte

rcar

e

Aide

-Lun

ch

Oth

er

Teac

her-

Spec

Mai

nten

ance

0

5

10

15

20

25

3028

14

87

53 3

2 21 1 1 1

Brui

se

Scra

tch

Fall

Oth

er

Stra

in

Bite

Burn

Pulle

d M

uscle Hi

t

Bum

p

Cut

Spra

in

0

2

4

6

8

10

12

1413

12 12

11

8

5

4

3 3 3

1 1

Employee AccidentsEmployee Accidents by Job Title

7/12-6/13 (49)Employee Accidents by Nature of Injury

7/12-6/13 (49)

Oth

er

Stra

in Fall

Bite

Hit H

ead

Cut

Abra

sion

Hit

Lace

ratio

n

Scra

tch

Brui

se

Bum

p

Punc

ture

0

2

4

6

8

10

12

10

6 6

5

4 4

3 3

2 2 2

1 1

Aide

-Spe

c

Aide

-Gen

eral

Mai

nten

ance

Cust

odia

n

Teac

her-

Gene

ral

Food

Ser

vice

Spec

ialis

t

Teac

her

Subs

titue

Aid

e

Com

mun

ity M

embe

r

Aide

-Lun

ch

Secr

etar

y

HCER

Afte

rcar

e0

2

4

6

8

10

12

14

16

1816

9

5 54

3

1 1 1 1 1 1 1

Employee AccidentsEmployee Accidents by Job Title

7/13-4/14 (62) Employee Accident by Nature of Injury

7/13-4/14 (62)

Aide-Spec

Aide-General

Teach

er-General

Maintenan

ce

Teach

er-Spec

Custodian

OT/PT

Food Se

rvice

Substi

tute

Sub Custo

dian

Tech Aide

Librar

ian

Psychologis

t

Long-term

Sub

Secre

taryCoach

Specia

list0

2

4

6

8

10

12

14

16

18 17

14

7

3 3 3 32 2

1 1 1 1 1 1 1 1

Bite Fall

Oth

er Hit

Scra

tch

Stra

in

Cut

Spra

in

Brui

se

Bum

p

Hit H

ead

Abra

sion

Lace

ratio

n

Frac

ture

0

2

4

6

8

10

12

10 10

8

7

5 5

4

3

2 2 2 2

1 1

Workers Compensation

2010 2011 2012 2013 20140

5

10

15

20

25

30

35

Medical OnlyLost Time

MO Claims (83)

Lost Time (9)

Claims History

Workers Compensation*2010 and 2011 are retrospective rating years

2008 2009 2010 2011 2012 20130

50000

100000

150000

200000

250000

300000

350000

Annual Premium

Student AccidentsStudent Accidents by Injury

7/11-6/12 (80)Student Accidents by Building

7/11-6/12 (80)

Fall

Cut

Oth

er

Bum

p

Bus A

ccid

ent

Frac

ture

Hit H

ead

Spra

in

Lace

ratio

n

Brui

se

Stra

in

Burn

Dislo

catio

n

Hit

Bite

Conc

ussio

n0

5

10

15

20

25

20

1110

9

54

3 3 3 32 2 2

1 1 1M

iddl

e Sc

hool

East

Woo

ds

High

Sch

ool

Ellsw

orth

Hill

Evam

ere

(bla

nk)

McD

owel

l0

5

10

15

20

25

2221

20

8

3 3 3

Student AccidentsStudent Accidents by Injury

7/12-6/13 (94)Student Accidents by Building

7/12-6/13 (94)

Fall

Hit H

ead

Bum

p

Burn

Lace

ratio

n

Stra

in

Conc

ussio

n

Bite

0

5

10

15

20

25

30

3532

18

109

6 6

3 31 1 1 1 1 1 1

Mid

dle

Scho

ol

High

Sch

ool

East

Woo

ds

Ellsw

orth

Hill

McD

owel

l

Evam

ere

(bla

nk)

Out

of D

istric

t0

5

10

15

20

25

30

35

29

26

20

7 7

31 1

Student AccidentsStudent Accidents by Injury

7/13-4/14 (77)Student Accidents by Building

7/13-4/14 (77)

Fall

Hit H

ead

Oth

er

Bum

p

Frac

ture Hi

t

Brui

se Cut

Stra

in

Burn Bite

Spra

in

0

5

10

15

20

25

30

25

1413

5 54

32 2 2

1 1

East

Woo

ds

Mid

dle

Scho

ol

High

Sch

ool

McD

owel

l

Ellsw

orth

Hill

Evam

ere0

5

10

15

20

25

30

26

18

12

87

6

Accident ManagementOpportunity Areas

• Prevention– Training-Playground and Classroom Safety, proper lifting– Parking lots, Sidewalks, trip hazards

• Continued focus on Special Needs Aides• Pursue Safety Grants and Discount Programs• Aggressive Accident Management– Timely reporting– Salary Continuation– Transitional Work

Facility Services

• Event Statistics• Work Order Statistics• OT Statistics• Energy Conservation• Dashboards

Facility Services

12.31.10 6.30.11 12.31.11 6.30.12 12.31.12 6.30.13 12.31.13 -

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

Number of Events SupportedSix Month Intervals

Facility Services

12.31.10 6.30.11 12.31.11 6.30.12 12.31.12 6.30.13 12.31.13 $-

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

$800,000

$900,000

$1,000,000

Event Costs AbsorbedSix Month Intervals

Facility Services

HVAC

Genera

l Main

tenan

ce

Housekeep

ing

Document M

anage

ment

Speci

al Pro

jects

Food Se

rvice

Deliver

y

Plumbing

Event S

etup

Doors an

d Hardware

Moving

Delivery

Health/Sa

fety

IT/Tec

hnology

Speci

al Eve

nts

Vehicle

Main

tenan

ce

Athletic F

ields

Lighting

Structu

re

Courier

Electr

ical

Snow Rem

oval

Kitchen

Equipmen

t

Playgro

und0

100

200

300

400

500

600

700

800

900

1000

866

646

503

354

243208 194 179 148 127 123 107 100 91 91 81 78 64 64 63 63 54 46

Work Orders by Craft (Top 25)2013-14 through April

Facility Services

Genera

l Main

tenan

ce

Document M

anage

ment

Athletic F

ields

Snow Rem

oval

Heating/V

entilati

on /Air C

onditioning

Speci

al Pro

jects

Construction

Grass C

utting

Building A

utomation

Pool

Operational

Servic

esBoiler

Speci

al Eve

nts

Vehicle

Main

tenan

ce

Doors an

d Hardware

Plumbing

Security

Moving

Electr

ical

Irriga

tion

Clocks/Bell

s

Event S

etup

Playgro

und

Turf M

ainten

ance

Structu

re0

500

1,000

1,500

2,000

2,500

3,000

3,500

4,0003,753

1,901

990870

734597 509 481 466 457 398 389 366 327 326 314 239 197 166 148 132 132 113 112 100

Maintenance Hours by Craft 2013-14 through April

Facility Services

Elem

EW

MS

HS

Maint

- 500 1,000 1,500 2,000 2,500 3,000

OT Hours by Building2013-14 through April

Facility Services

Boiler

Grounds

HVAC

HCER

Event

Admin

Athletics

Snow

Football

Calamity

Community

Demand Mnt.

SHT

- 200 400 600 800 1,000 1,200 1,400

50

53

57

68

99

157

183

194

200

219

569

757

1,250

OT by Purpose2013-14 through April

Facility ServicesDashboard

Facility ServicesEnergy Conservation Dashboard

8/2009 - 4/2014

Facility ServicesEnergy Conservation Cumulative Effect

1 BTU (British Thermal Unit) is the amount of energy needed to cool or heat one pound of water by one degree Fahrenheit

Facility ServicesEnergy Conservation Performance by Building

Energy Conservation

Facility ServicesOpportunity Areas

• Site Management• Cost Recovery• Substitute Staffing (rates)• Continue Energy Conservation Program• Preventative Maintenance

Nutrition Services

• Utilization• Efficiency• Financial Performance• Pricing

School Nutrition

2010 2011 2012 2013 2014* -

100,000

200,000

300,000

400,000

500,000

600,000

514,170 485,084

449,013 418,991 403,346

25,310 26,877

26,052 25,875

25,048

Total District Meals ServedMeals-Free/RedMeals-Full price

Annualized for 2014

School Nutrition

2010 2011 2012 2013 2014* 15.00

15.50

16.00

16.50

17.00

17.50

18.00

18.50

19.00

17.52

18.61

17.71

16.45 16.36

Meals per Labor Hour- District

Meals/HourTarget

School Nutrition

2010 2011 2012 2013 2014* 950,000

1,000,000

1,050,000

1,100,000

1,150,000

1,200,000

1,250,000

1,300,000

1,350,000

1,283,751

1,258,179

1,200,112

1,159,891

1,082,395

Full Price Meal Sales

School Nutrition

2010 2011 2012 2013 2014* -

50,000

100,000

150,000

200,000

250,000

300,000

350,000

134,025 140,483 137,786 130,189 134,037

86,372 58,905

43,044 75,533

50,272

83,292

58,199

29,534

29,578

25,237

Other RevenueVendingCateringGovt. Subsidy

$303,689

$209,546

School Nutrition

2010 2011 2012 2013 2014* 1,000,000

1,100,000

1,200,000

1,300,000

1,400,000

1,500,000

1,600,000

1,700,000

1,587,739

1,515,767

1,423,476

1,396,248

1,291,941

1,517,310

1,376,831 1,406,355

1,370,713

1,291,742

Revenue vs. Expense

Revenue TotalExpense Total

School Nutrition

2010 2011 2012 2013 2014* -

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

1,600,000

750,468 726,470

793,840

730,865

668,686 671,298 582,090

547,924

565,731

500,619

1,517,310

1,376,831

1,406,355 1,370,713

1,291,742

Expense Trends

Personnel

Food Costs

Expense Total

School Nutrition

2010 2011 2012 2013 2014* $-

$0.50

$1.00

$1.50

$2.00

$2.50

$3.00

$3.50

$2.94 $2.96 $3.00 $3.14

$3.02

$2.50 $2.69

$2.96 $3.08

$2.99

Per Plate Indicators Plate RevenuePlate Cost

School Nutrition

Solon City

Schools

Stow-M

unroe F

alls City

Schools

Nordonia Sch

ools

Street

sboro

City Sc

hools

Coventry

Local

Schools

Brecksv

ille Bro

advie

w Heights

North Royal

ton City Sc

hools

Hudson City Sc

hools

Mayfield

City Sc

hools

Kent C

ity Sc

hools

Revere

Local

Schools

Twinsb

urg - C

urrent P

ricing

Tallm

adge

City Sc

hools

Woodridge

Local Sc

hools

Cuyahoga

Falls

City Sc

hools

Wadsw

orth City

Schools

Aurora City

Schools

Averag

e $-

$0.50

$1.00

$1.50

$2.00

$2.50

$3.00

$3.50 $3.10

$2.75 $2.75 $2.75 $2.75 $2.75 $2.75 $2.70 $2.65 $2.55 $2.55 $2.50 $2.50 $2.50 $2.50 $2.45 $2.40 $2.64

Elementary Lunch Price

Axis Title

School Nutrition

Solon City

Schools

Stow-M

unroe F

alls City

Schools

Nordonia Sch

ools

Street

sboro

City Sc

hools

Coventry

Local

Schools

Brecksv

ille Bro

advie

w Heights

North Royal

ton City Sc

hools

Hudson City Sc

hools

Mayfield

City Sc

hools

Kent C

ity Sc

hools

Revere

Local

Schools

Twinsb

urg - C

urrent P

ricing

Tallm

adge

City Sc

hools

Woodridge

Local Sc

hools

Cuyahoga

Falls

City Sc

hools

Wadsw

orth City

Schools

Aurora City

Schools

Averag

e $-

$0.50

$1.00

$1.50

$2.00

$2.50

$3.00

$3.50

$4.00

$3.35

$3.00 $3.00 $3.00 $3.00

$-

$3.00 $2.95 $2.85 $3.00

$2.60 $2.75

$3.00 $3.00 $2.80

$2.55 $2.75

$2.91

Middle School Lunch Price

School Nutrition

Solon City

Schools

Stow-M

unroe F

alls City

Schools

Nordonia Sch

ools

Street

sboro

City Sc

hools

Coventry

Local

Schools

Brecksv

ille Bro

advie

w Heights

North Royal

ton City Sc

hools

Hudson City Sc

hools

Mayfield

City Sc

hools

Kent C

ity Sc

hools

Revere

Local

Schools

Twinsb

urg - C

urrent P

ricing

Tallm

adge

City Sc

hools

Woodridge

Local Sc

hools

Cuyahoga

Falls

City Sc

hools

Wadsw

orth City

Schools

Aurora City

Schools

Averag

e $-

$0.50

$1.00

$1.50

$2.00

$2.50

$3.00

$3.50

$4.00

$3.35

$3.00 $3.00 $3.00 $3.00

$3.50

$3.00 $2.95 $3.00 $3.00

$2.70 $2.75 $3.00 $3.00 $3.00

$2.75 $2.75 $2.99

High School Lunch Prices

School NutritionOpportunity Areas

• Revenue Growth– Lunch price increase– Vending– Breakfast– Other

• Expense Management– Staff rightsizing– Food procurement management strategies

• Substitute staffing (rate)