BUS007 2014 U3 Student _Oral Presentations

8/21/2019 BUS007 2014 U3 Student _Oral Presentations

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Chapter 12

Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 1

Developing OralPresentations

Many technological changes in the past 30 years.

Does technology guarantees success? It is a tool.

The key is getting your message through to the audience

Learning Objectives

1. Planning a presentation

2. Developing a presentation

3. Enhancing presentations with visuals

4. Completing a presentation

5. Delivering a presentation



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Planning a Presentation


Communication skills

research

planning

writing

visual designinterpersonal skills

nonverbal communication

Copyright 2012 Pearson Education, Inc. publish ing as Prentice Hall Chapter 12 - 4

The Three-Step Process

Situation

Information

Medium

Organization

Revision

Delivery

Preparation

Confidence

Adapt to

the Audience

Compose

the Message

Planning CompletingWriting


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Analyze the Situation

Purpose

Persuade

Inform

Leading a

brainstorming or

problem solving

session

Audience Profile

Demographics: age

Size

Interest

Knowledge /

experience / abilit y

Seating

arrangement

Emotional state


Analyze the Situation


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Select the MediumOnline Face-to-Face

Online Face to face

Which is easier / more

effective?


Select the Medium


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Organize Presentation

DefineMainIdea

SelectApproach

LimitScope

OutlineContent

Define Main Ideas

What was his

message?

Select the approach

Direct versus

indirect

Limit your scope

Time limits

Holding the crowds

attention levels

Factor in breaks,

QnA


Organize Presentation


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Presentation Outline

1. State your purpose and main idea

2. Organize your points and sub-points

3. Identify major points throughout

4. Plan transitionsbetween sections

5. Prepare bibliography and sources

6. Choose a compelling title (why last?)

Developing a Presentation



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Adapt to the Audience

Small Groups Large Audiences

Casual Style

Elicit Participation

Simple Visuals

Formal Style

Control Participation

Multimedia

The Presentation


Introduction

The BodyThe Close


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The Introduction

Arouse Interest

Build Credibility

Preview the Message

Getting your audience

attention


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Building Credibil ity

Are you worth listening to?

Earning their trust

OR

Your accomplishments



Presentation Body

Present Main Points

Connect Ideas

Hold Audience Attention


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Sequence

1st, 2nd...

Starting with

Next

Compare

Likewise...

Similarly,

In the same

way,

Contrast

However,

But

On the other

hand,

Give

Reasons

Therefore

As such

So

Digress

By the way

Have you

heard

Generalise

Usually

In 9 out of

10..

As a rule of

thumb

Summarise

In short

To sum up

In summary

Conclude

In conclusion

Before I end

To conclude

Transitions Link ideas

Holding their attention

Relate your subject to their needs/ what they already

know

Anticipate their quest ions and answer them

Clear language with a l itt le variety (e.g. money =

Give them a way to categorize and remember your

points

Ask questions to ___________________________

Illustrate your ideas wi th visuals that enliven your

message


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Presentation Close

Restate Main Points

Describe Next Steps

Finish Strong

Finishing Strong

(clarity and confidence)

Want them o leave with your f inal

words ringing in their ears

In conclusion / Finally Repetition of key ideas

Emphasize on the importance

Confident optimism

Caution (warning about a problem/risk)



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Enhancing the Presentationwith Effective Visuals


Hi-tech versus low-tech

Have you heard of prezi?

http://www.youtube.com/watch?gl=SG&v=pxhqD0hNx4Q&hl=en-GB

http://www.youtube.com/watch?NR=1&feature=fvwp&v=2NsKNL7LJOI


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Readable ContentLess is better


Highlight Key Points

Summarize and Preview

Signal Major Shifts

Illustrate Concepts

Create Interest

Copyright 2012 Pearson Education, Inc. publish ing as Prentice Hall

Designing Graphics

Chapter 12 - 26

Simplify Clarify


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Select Design Elements

Colors

Background

Foreground

Font Styles

Practical Tips (PPT slides)

Use Contrast (text size and color)

There should be a focal point

Use Titles and Subti tles

DO NOT use pictures as background

Animations / ppt t ransitions when

needed

Why? Why not?


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WritingReadable

Content

GENER L GUIDELINES FOR DESIGNING SLIDES

Limit to one idea per

slide

Limit the content to a

max. 25 words

Use phrases - max 7

words

Use parallel structure

Use active voice

Avoid text-only slides


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DesigningGraphics

GENER L GUIDELINES FOR DESIGNING SLIDES

Box your visual aids

Choose the correct

typefaceBRUSHSCRIPT MT

Animation and Media


Decorative Functional

Transitions

Builds

Hyperlinks

Audio or Video


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Completing a Presentation



Finalize Slides and Support


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Presentation Methods

Memorizing(disadvantages)

Reading a ScriptUsing Notes


Practice Your Delivery

Present Naturally

Check Equipment

Know the Material


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Practice Your Delivery

Check Your Timing

Anticipate Questions

Practice the Speech

Delivering a Presentation


Put your love, passion, imagination, and spirit behindit. Without enthusiasm, there is no creativity. It may be a

quiet enthusiasm, or it may be loud. It doesnt matter, as

long as it is real.

Garr Reynolds


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What about being nervous?

Remember the fol lowing facts . . .

Everyone gets nervous.

It means you care.

It can help you to give more compellingpresentations.


Overcome Anxiety


Dont Try to Be Perfect

Prepare and Practice

Visualize Success

Take Deep Breaths

Be Ready to Go


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Overcome Anxiety


Get Comfortable

Take a Short Break

Stay on Message

Overcome Anxiety


Make Eye Contact

Keep on Going


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Respond to Questions

Ground Rules

Preparation

Nonverbal Cues



Honest Answers

Control

Conclusion


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Repeat question

Ask for clarification

What if you do notknow the answer?

Presentation Tips

Copyright 2012 Pearson Education, Inc. publishin g as Prentice Hall Chapter 12 - 46

Previews

Simplicity

Feedback


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Presentation Tips

Copyright 2012 Pearson Education, Inc. publishin g as Prentice Hall Chapter 12 - 47

Audience

Connection

Technology

WHY GET THE AUDIENCE

TO PARTICIPATE?

What I hear I forget,

what I see, I remember,what I do, I understand

- Chinese proverb


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DURING THE PRESENT TION Gesture effectively

Maintain poise

Vary your style to suitthe audience

Hands gesture

Dont exaggerate

movements

Palms facing:

Towards yourself

To the ground

Up Dont point unless

necessary

http://www.medianet-ny.com/clips.htm

Developing Oral and

Online Presentations


BUS007 2014 U3 Student _Oral Presentations

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