Finance & Administration Committee Action Item III-A September 16, 2010 Bus Facilities System Infrastructure Rehabilitation
Finance & Administration Committee
Action Item III-A
September 16, 2010
Bus Facilities System Infrastructure
Rehabilitation
TITLE:
Bus Facilities 1 - System Infrastructure Rehab.
PURPOSE:
To obtain Board approval to award the Bus Maintenance Facilities Rehabilitation contract (BMFR)-1, and initiate and award a series of other procurement actions to provide system infrastructure rehabilitation for three bus maintenance facilities: Landover, Northern, and Western bus garages, select Metro auxiliary facilities, and miscellaneous rehabilitation work at other bus maintenance and auxiliary facilities for a not-to-exceed value of $91,640,000.
DESCRIPTION:
This action supports an overall system infrastructure renewal program that was presented at the July 24, 2008 committee and Board meetings. This action supports Metro`s strategic goals including items such as those necessary to maintain facilities in a state of good repair, provide a better work environment, expand capabilities, improve service reliability and safety, and complete Environmental upgrades. This action includes the award of the Bus Maintenance Facilities Rehabilitation Contract (BMFR)-1 and authorizes the initiation and award of other procurement actions necessary to support the rehabilitation of bus and auxiliary facilities. The BMFR-1 will accomplish the following:
Landover Bus Garage, Metro Supply, and Landover Open Storage Facilities: Work necessary to maintain the facilities in a state of good repair, provide a better work environment, expand capabilities, improve service reliability and safety, complete Environmental upgrades, and complete other items identified by Bus Maintenance, facility owners, and other stakeholders.
Northern and Western Bus Garages: Work necessary to place the facilities in a safe and operable condition. Work will include addressing deficiencies in areas such as lighting levels, battery storage/charging facilities, bus chassis cleaning systems, repair or replacement of underground fuel
Washington Metropolitan Area Transit Authority
Board Action/Information Summary
Action InformationMEAD Number:
100674
Resolution: Yes No
storage systems, structural stability, facility ventilation, emergency diesel reliability, and replacement of air compressors and brake testers.
Four Mile Run Bus Garage: Work necessary to replace the heating boiler plant and replace deteriorated facility pavement.
Bladensburg: Urgent electrical and mechanical work.
Material Handling and Storage Equipment for Metro Supply facilities.
Remaining bus garages and auxiliary facilities: Work necessary to handle emergencies, address safety issues, replace roofs, and complete other work items.
Depending on the nature and type of rehab work, the BMFR-1 contract work items will be accomplished as either: Bid-build construction work using Metro-provided designs,
Design-build construction work where the contractor will prepare the final design, or
Order-for-Services work where a standardized unit price schedule can be applied to the work required.
The BMFR-1 rehabilitation work will be performed in four overlapping phases with optional work in each phase. Award of the optional work will be determined in conjunction with the prioritization process and funding availability.
Other procurement actions to support the overall system infrastructure renewal program will be employed where efficiencies and cost savings can be achieved. They include procurement actions such as:
Simplified acquisitions to procure bus maintenance and support equipment,
Purchase orders for material handling and storage equipment,
Order for services under separate contracts,
Task orders for engineering services.
The IRPG Project Manager for the BMFR-1 Contract will be Roy Noyes.
FUNDING IMPACT:
Program Capital Improvement Program
Types of Budget
FY11‐16
FY11 FY12 FY13 FY14 FY15 FY16 Total
Project CIP 119 Bus Facility Repair Tier 1 ‐ Western, Northern, and Landover
Budget 18,879,00025,739,00031,052,00032,237,00019,800,00017,250,000144,957,000
This Action
15,103,20020,591,20024,841,60025,789,600 0 0 86,325,600
Remaining Budget:*
3,775,800 5,147,800 6,210,400 6,447,400 19,800,00017,250,000 58,631,400
Project CIP 028 Material Handling Equipment
Budget 157,700 138,600 144,200 148,800 153,200 158,200 900,700
This Action
136,700 118,600 124,200 128,800 133,200 137,200 778,700
Remaining Budget:*
21,000 20,000 20,000
20,000
20,000
21,000
122,000
Project CIP 029 Warehouse Vertical Storage Units/Shelving
Budget 675,200 695,000 600,300 621,900 765,900 660,000 4,018,300
This Action
540,160 556,000 480,240 497,520 612,720 528,000 3,214,640
Remaining Budget:*
135,040 139,000 120,060 124,380 153,180 132,000 803,660
Project CIP 078 Bladensburg Shop Reconfiguration
Budget 3,092,500 6,159,200 7,207,800 9,430,800 0 0 25,890,300
This Action
1,319,375 0 0 0 0 0 1,319,375
Remaining Budget:*
1,773,125 6,159,200 7,207,800 9,430,800 0
0 24,570,925
SUMMARY OF THIS ACTION:
Budget 22,804,40032,731,80039,004,30042,438,50020,719,10018,068,200175,766,300
This Action
17,099,43521,265,80025,446,04026,415,920 745,920 665,200 91,638,315
Remaining Budget:*
5,704,965 11,466,00013,558,26016,022,58019,973,18017,403,000 84,127,985
Remarks*Remaining Budget: To be used for PM, Force Account, Eng. Services, Consulting, Contingency and other procurements
Operating Budget Impact
N/A
RECOMMENDATION:
Approval to award the Bus Maintenance Facilities Rehabilitation contract (BMFR)-1, and initiate and award a series of other procurement actions to provide system infrastructure rehabilitation for three bus maintenance facilities: Landover, Northern, and Western bus garages, select Metro auxiliary facilities, and miscellaneous rehabilitation work at other bus maintenance and auxiliary facilities for a not-to-exceed value of $91,640,000.
Washington Metropolitan Area Transit Authority
Bus Facilities 1 – System InfrastructureRehabilitationRehabilitation
Finance and Administration Committee
S t b 16 2010September 16, 2010
Purpose
Approval to:Approval to:
• Award Bus Maintenance Facilities Rehabilitation contract (BMFR)-1(BMFR)-1
• Initiate and award a series of procurement actions to provide infrastructure rehabilitation of bus and auxiliaryprovide infrastructure rehabilitation of bus and auxiliary facilities
• Cumulative value of this action not to exceed• Cumulative value of this action not to exceed $91,640,000
Background
• Board approved initiation of Bus Maintenance ppFacilities Rehabilitation contract (BMFR)-1 on December 18, 2008
• Other procurement actions will facilitate infrastructure work including:g
– Replacement of Metro supply system material handling, storage, and distribution equipment/systems
– Urgent work at Bladensburg Bus Facilities
Roof replacements– Roof replacements
– Emergency work, safety issues, other work items
Cost and Benefits
• Costs:Program Funding BudgetProgram Element
Funding Source
Budget
BMFR-1 CIP 119 $86.3M
Bladensburg Urgent Work
CIP 078 $1.3M
Material CIP 028 $0.8MHandling Equipment
$
Material CIP 029 $3.2M
Bladensburg Shop
Storage Equipment
$
Total $91.6MTotal $91.6M
Bladensburg Shop
Cost and Benefits
Benefits:Benefits:• Enhance ability to keep facilities in state of good repair
BMFR 1 ill l i ffi i f d M• BMFR-1 contract will result in more efficient use of contractor and Metro forces
• Work will be scheduled and performed in continuous flow
• Makes available capability to perform miscellaneous work at any bus p y p ymaintenance or Metro auxiliary facility
• Provides flexibility to perform emergency work address safety issuesProvides flexibility to perform emergency work, address safety issues, handle work that cannot wait for next rehab contract
Additional Points
• Major Work Northern Bus Garage
• Rehabilitate Employee Parking Deck
• Improve lighting, electrical distribution t d di l tsystem, and emergency diesel generator
set
• Replace/upgrade chassis wash bay, air
Northern – 104 yrs old
Replace/upgrade chassis wash bay, air compressors, PA system, HVAC
• Major Work Western Bus Garage
• Replace Underground Storage Tanks (USTs) and fuel distribution system.
• Replace/Upgrade chassis wash bay, air compressors, PA System, HVAC, structural repairs to floor slab
Western-101 yrs old
Additional Points
• Major Work Landover Bus Garage:
• Replace Underground Storage Tanks (USTs) and fuel distribution
Landover 21 yrs old
Replace Underground Storage Tanks (USTs) and fuel distribution systems, install non-revenue vehicle fueling equipment
• Rehabilitate electrical distribution and lighting system, replace f il d di l t tfailed emergency diesel generator set
• Construct bus prep, paint, and material storage facility
• Replace/upgrade facility equipment: bus wash, air compressors, sprinkler system, fire alarm system, heating boiler plant, HVAC, PA system, chassis cleaning bay, additional bus lifts
• Increase parking area and address environmental issues (storm water management, gray water system, oil-water separators)
Additional Points
• Major Work Metro Supply and Landover Open Storage j pp y p g– Rehab lighting and distribution system– Replace/Upgrade facility equipment: sprinkler system,
HVAC electrical distribution PA systemHVAC, electrical distribution, PA system, – Parking and paving improvements, increase inside and
outside storage capacityReplace material handling storage and distribution– Replace material handling, storage and distribution equipment
– Address environmental issues (storm water management, gray water wash down hazardous material storage)gray water wash down, hazardous material storage)
• Major Work Four Mile Bus Garage (63 yrs old)
– Replace heating boiler plant– Parking and paving improvements
Recommendation
Approval to:pp
• Award Bus Maintenance Facilities Rehabilitation contract (BMFR)-1
• Initiate and award a series of procurement actions to provide infrastructure rehabilitation of businfrastructure rehabilitation of bus and auxiliary facilities
• Cumulative value not to exceed $$91,640,000