BUNTS SANGHA’S ANNA LEELA COLLEGE OF COMMERCE & …

BUNTS SANGHA’S

ANNA LEELA COLLEGE OF COMMERCE & ECONOMICS

AND SHOBHA JAYARAM SHETTY COLLEGE FOR BMS

1

ACADEMIC MANUAL FOR OPERATIONS

TABLE OF CONTENTS

Chapter No. Contents Page. No.

PREFACE 06

Chapter-1 Introduction- About Anna Leela College of Commerce & Economics

and Shobha Jayaram Shetty College for BMS:

07

Chapter-2 PRELIMINARY 09

2.1 Short Title And Commencement

2.2 Objective

2.3 Scope and Applicability:

2.4 Power To Amend and Relaxation

2.5 Control and Distribution:

Chapter-3 VISION, MISSION, AND CORE VALUE

11

Chapter-4 ADMINISTRATION STRUCTURE 12

4.1 Organogram 12

4.2 Constitution of HEC ( Refer to Operation Manual) 13

4.2.1 Management/ Governing Body ( Bunts Sangha‟s Higher

Education Committee)

13

4.2.2 Academic and Administrative Team / Effectuating Body 13

4.2.2 A: Principal 14

4.2.2 B: Chief Administrative Officer ( Refer to Operation Manual) 17

4.2.2 C: Vice-Principal 18

4.2.2 D: Chief Coordinator ( Head Of Department / Coordinators) 21

4.2.2 E: Head of Department / Coordinator 21

4.2.2 F: Faculties

22

Chapter-5 STATUTORY AND ANCILLARY COMMITTEES: 31

5.1 College Development Committee (CDC) 31

5.2 Other Committees 32

(Coordinators / Chairpersons / Committees : Constitution &

Functions)

5.2.1: IQAC ( Internal Quality Assurance Cell)/ Academic Advisory

Committee

5.2.1: Examination committee

5.2.1: Unfair Means Inquiry Committee (UMIC)/ coordinator

5.2.1: National Service Scheme (NSS)

5.2.1: Marathi Vangmay, Mandal (MVM)

5.2.1: Department of Lifelong Learning & Extension (DLLE)

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5.2.1: Tulu Kannada Literary Circle (TKLC)

5.2.1: Admission Committee

5.2.1: Internal Complaint Cell (ICC)/WDC

5.2.1: Web-Site committee

5.2.1: Time Table committee

5.2.1: Magazine & News Letter committee

5.2.1: Alumni Association

5.2.1: Staff Meetings & Staff Welfare activities committee

5.2.1: College Cafeteria committee

5.2.1: Students council/ Counselors/Mentors committee

5.2.1: Bus committee

5.2.1: Student Affairs & Activities committee (Anti Ragging &

Disciplinary)

5.2.1: Committee for Training & Placement Activities

i. Training

ii. Placement

iii. Alumni

5.2.1: Research & Development Committee

5.2.1: Attendance committee

5.2.1: Students‟ Grievances Redressal Committee

5.2.1: Backward Class Development Cell

5.2.1: Gymkhana committee

5.2.1: 5.2.1: Library activities committee

5.2.1: Events / Cultural Activities committee

5.2.1: Movie screening / Book Reading Club

5.2.28: ISR ( Institutional Social Responsibility) Cell

5.2.29: Commerce and Management Association (CMA)

5.3: Events 47

1. SOPs

2. Constitution of working committees

3. SOP for Pre-event process

4. Preparation of brochures

5. Invites

6. Checklist

7. Conduct

8. Post-event process

Chapter-6 ACADEMICS AND ORGANIZATIONAL INFORMATION 48

6A: Academic Year Calendar

i. Preparation of Academic Calendar

ii. Preparation of Prospectus

6 B: Students Related 49

i. Admission

a. Eligibility

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b. Process

c. Preparation of Merit lists

d. Collection of fees/ Cancellation of

e. Admission/Reports/Refund of fees

ii. Attendance

University notification/

a. Preparation & Display of Defaulter‟s lists/ Information to

b. Parents/ Undertaking from Students & Parents/ ATR

iii. Discipline

iv. Dress code

v. Placement

vi. Feedback

vii. Alumni

a. Constitution of OB

b. Activities

c. Feed back

viii. Add on courses

ix. Bridge courses

6C: Faculty (Non-Teaching)Related (Refer Operations Manual)

i. Staffing pattern

ii. Recruitment

iii. Delegation of work

iv. Appraisals & CRs

v. Promotion policies

vi. Filing of records

vii. Resignation/Termination process

viii.Handing over Charge

61

Chapter -7 ORGANIZATIONAL PROCEDURES 62

Festivals/Functions Procedures

Branding Procedures

Procurement & Purchase Procedures

Office Management Procedures

7.1: Important Festivals / Functions

7.2: Accounts and Audit

7.3: Attendance / Staff records (To be maintained in HR

Department)

7.4: Etiquette & Manners

7.5: Recommendation letter issue procedures.

Chapter-8 TEACHING – LEARNING PROCEDURES 64

Teaching – Learning Procedures

Lab Management Procedures

Library Management Procedures

8 A: Teaching- Learning Procedure 64

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i. Teaching methodology

ii. Guest Lectures

iii. Seminars

iv. Student Assignments

v. Communication Skills & Personality Development

vi. Project Work

vii. Industrial Tours & Educational Tours

viii. Student Counselling /Mentoring

8 B: Laboratory Management Procedures 69

i. Laboratory Methodology

ii. Laboratory administrative mechanism

iii. Laboratory Attendance

iv. Day-to-Day Lab Evaluation Process

v. Laboratory Management

8 C: Library Management 69

i. Sufficiency of Number of Text Books

ii. Focus on reference and general books

iii. Journals & Periodicals

iv. Periodicals

v. News Papers

vi. CD Library

vii. Digital Library

viii. Competitive Examination Section

ix. Computerized Library

x. Display System

xi. Suggestions

xii. Library Register Maintenance

xiii. Library Utilization Report

Chapter-9 FACULTY RELATED PROCEDURES 72

9.1 Librarian

9.2 Physical Director

9.3 Recruitment Procedure

9.4 Duties and responsibilities of the faculty members:

9.5 Teaching and Research Related Activities

9.6 Responsibility Allocation Procedure

9.7 Pay Fixation Procedures

9.8 Fixed Pay

9.9 Incentive Pay

9.10 Fixed Pay Scales:

9.11 Design of the Salary structure & Allowance.

9.12 Seminar Grant

9.13 Medi-claim

9.14 Performance Appraisal Procedure

9.15 Training Procedures

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9.16 Meeting Procedures

9.17 Meeting with Heads of Departments

9.18 Intra Departmental Meeting

9.19 Faculty Meeting.

9.20 Coordinators Meeting

9.21 Report on Meetings

9.22 Timings

9.23 Holidays

9.24 Vacation

9.25 Norms for Utilizing Leaves

9.27 Categories of Leaves

i. Casual Leaves

ii. Half Pay Leaves

iii. Maternity Leave

iv. Marriage Leave

v. Leave due to bereavement in family

vi. Study Leave

9.28 Lean on employment

9.29 Reprisal

9.30 Travel Allowance

9.31 Daily Allowance

Chapter-10 ASSESSMENT & ACCREDITATION 81

Chapter-11 CONDUCT RULES (For faculties) 85

Chapter-12 GENERAL INFORMATION AND RULES & REGULATIONS

OF ALSJC (For students)

86

Annexure 1. Assistant professor –Marking Sheet

2. Principal- Marking Sheet

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ACADEMIC MANUAL PREFACE

Bunts Sangha’s Higher Education Institutions: Bunts Sangha Mumbai (Trust) which

came in to existence in the year 1927 is a socio-cultural Organization of Bunts Community of

Mumbai. It is a pioneer in the field of education and its foray extends back to over six decades.

A part of its objective is to promote education and cultural needs of the Society in general and

bunts community in particular. A Community dedicated to the welfare not only of its own people

but also the society at large, the Sangha established two night schools for needy children and

working people as early as 1950. These night schools have produced thousands of excellent

students and some of them have gone on to become distinguished industrialists, bankers,

lawyers, doctors and chartered accountants.

The Trust‟s S M Shetty School and Junior College was established in 1998 at Powai. The

institution has now expanded and imparts world class education in various streams to almost

9000 students every year .

The Bunts Sangha aptly realized the need and importance of Higher Education. Accordingly, in

its Platinum Jubilee Celebrations in 2003 the Sangha took initiatives to establish its dream

project - Higher Education Institutions for the needy students of Mumbai. Bunts Sangha‟s

Higher Educational Institutions at Shashi Manmohan Shetty Complex, Kurla East, Mumbai:

400070 has launched colleges for almost every field of studies from Commerce to Information

Technology, from Mass Media to BMS to Hospitality Management as also for Post-Graduation

courses such as M.Com and PG Diploma in Management and the Junior college with Science

and Commerce streams.

Today, the Trust -Bunts Sangha Mumbai has established renowned higher education institutions

housed at Shashi Manmohan Shetty Higher Education Complex at Kurla East viz.

(i) Bunts Sangha‟s Anna Leela College of Commerce & Economics and Shobha Jayaram

Shetty College for BMS – ALSJ,

(ii) Bunts Sangha‟s Ramanath Payyade College of Hospitality Management Studies -

RPH,

(iii) Bunts Sangha‟s Uma Krishna Institute of Management Studies & Research- UKS,

and

(iv) Bunts Sangha‟s Aarathi Shashikiran Shetty Junior College-ALJC with about 2600

students.

With its state of the art infrastructure facilities, quality education is provided to students by

professionally qualified and experienced faculty. All its colleges with their respective team of

dedicated staff and faculties serve the student community as per the changing educational

environment globally.

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Chapter -1: Introduction-

1.1: About Anna Leela College of Commerce & Economics and Shobha

Jayaram Shetty College for BMS:

Bunts Sangha Mumbai‟s Higher Education Institutions located at Buntara Bhavana Marg, Kurla

(E), Opposite Buntara Bhavana, is rightly termed a „dream project‟ of the Bunts Sangha

Mumbai (Bunts Community). The institutions, namely, Anna Leela College of Commerce &

Economics and Shobha Jayaram Shetty College for BMS, have completed 10 years of existence.

Affiliated to the University of Mumbai, the college began to offer B.Com (General) and BMS

courses in 2008. The college was granted permission by the University of Mumbai and the

Government of Maharashtra to offer new courses in 2009, namely BAF, BBI, BSc(IT) and

BMM. These courses have garnered a good student base.

The college has rapidly expanded and is now permitted to offer two post graduate programs

M.Com (Advanced Accountancy) and M.Com (Business Management). A principle that the

management abides by is to give preference to merit alone. As a linguistic minority Institution, it

also attracts students of their own community.

The College authorities also provide financial help to the needy students. The management

provides all the basic amenities and a state-of-the-art infrastructure meant to undertake academic

activities. Well-equipped Computer and Electronic laboratories; big, airconditioned class rooms

with good seating arrangements and ICT enabled; a wonderful library that has many reference

books and a spacious reading room; and excellent teaching faculty are the hallmarks of this

institution.

The management is keen to encourage the students to participate in Sports and various Socio-

cultural activities. As a result of such support the College‟s Tug of War Boys team has won

many awards in inter collegiate events and at the University.

Our students have participated in various inter college activities and have won a number of

awards, including the Best College trophies. We have a vibrant Young Theatre Group that has

won a number of awards at not just at inter collegiate level, but also at national level.

The College has a Placement Cell that is increasing its industry interface and as a result a number

of its students have been selected through Campus recruitment by various companies like Wipro,

Airawat – Air India, Convergys, Navteq, Casting Inc., Tricom India Ltd. etc. and will be

providing opportunities for summer internships.

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1.2: Growth Chart Revealing 10 Years At a Glance:

Looking at the growing needs of the institution, the management of Bunts Sangha‟s Higher

Education Committee realized the need to make its policy driven operation to the extent possible

by creating a meticulously designed & comprehensive;

i. Operations Manual comprising of the policies relating to (i) General

Administration, (ii) Human Resource Management and (iii) Finance and Budgeting

policies, Reporting Systems etc. applicable to all its institutions and

ii. Academic Manual separately for each of its institutions consisting of relevant

policies & procedures developed in accordance with the University / Regulatory

Authorities (institution covering- brief history, affiliations, mandatory requirements,

accreditations, various committees, courses and syllabus etc.) for day to day

management.

174 468

761 927 961 981

1174 1367 1455 1448 1549

0

500

1000

1500

2000

2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19

Bunts Sangha's Anna Leela College of Commerce & Economics And Shobha Jayaram College

for BMS -Historical Growth Chart From Inception To Date

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Chapter -2 Preliminary

2.1 Short Title And Commencement:

a. This manual shall be called “Bunts Sangha‟s Anna Leela College of Commerce &

Economics and Shobha Jayaram Shetty College for BMS “Academic Manual of

Operations” hereinafter referred to as “ALSJ-AMO”.

b. This shall come into force from April 01, 2019 after due approval by Bunts Sangha

Mumbai herein after referred to as “ Trust” and Higher Education Committee herein

after referred to as “ Management”.

2.2 Objective: a. Is to present academic/administrative systems, policies and procedures in outline

form and to table the operating procedures in the Academic/Administrative

Sector of ALSJ College by summarizing the provisions of laws, rules, and

institutional policies and procedures relating to academic/administrative functions

and services involving the management of human resources, records,

procurement, supply and property; general services, security.

b. To create an ambience while achieving excellence and sustain the same with

autonomy and accountability. To help improve the standard of education and

provide.

i. Service to community and economy through effective networking.

ii. Ways and means to cater to technological needs.

iii. Trained manpower working towards enhancement of the country's techno-

economic strength through technology, innovation and entrepreneurship.

iv. Leadership though curriculum planning, laboratory development and

examination systems.

v. Trained men and women who shall interact with the community at large

and inculcate in them a spirit of scientific temper and endeavor.

vi. Motivation to self-learning and creativity.

c. To serve as guide to enhance a smoothly functioning academic/administrative

structure and further aims:

i. To improve organizational effectiveness and productivity through the

proper implementation of applicable policies and procedures.

ii. To orient applicants on the basic guidelines for human resource

development.

iii. To provide a guide for speedy and fair resolution of complaints and

grievances.

iv. To provide a framework for personnel discipline

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v. To identify general systems and procedures frequently asked by Institute

personnel.

2.3 Scope and Applicability:

a. This manual shall apply to all category of students and Staff who are enrolled in

any academic program or course and employees of ALSJ along with relevant

policies and guidelines of Operations Manual designed and approved by the Trust.

b. This manual contains operational guidelines on how the different offices/units

comprising the Academic/Administrative Services perform their respective

functions and how they facilitate implementation of laws, rules, and policies. It also

provides guidance on the activities that offices do together with some legal basis or

justifications. c. It enumerates the operational instructions that describe the detailed steps in the

performance of routine activities. d. The manual shall refer to established mechanisms or systems that contain the

policies and procedures that are cited.

2.4 Power To Amend and Relaxation:

A revised manual shall be re-issued when there are new major provisions of regulatory

bodies, policies or procedures, including changes in the organizational structure,

functional descriptions, or changes.

a. As approved by the HEC, Bunts Sangha, Shashi Manmohan Shetty Higher

Education Complex, Kurla (East), Mumbai- 400 070.

b. Service providers are advised to refer to updates or advisories and to keep track

of adjustments in amounts of monetary benefits cited in the manual.

a. Control and Distribution:

a. Control: The Manual shall be maintained in the Administrative Services

Division. The Chief Administrative Officer of the Centralized Administrative

Department/ CAD shall serve as Manual Controller and shall have overall

responsibility in updating the provisions therein.

b. Distribution: The Manual is strictly for the use of ALSJ College. This shall be

distributed to the Offices of the Principals, Vice principal and Heads of

Departments in the Academic/Administration Sector.

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Chapter 3: Vision, Mission and Core value:

Vision To foster and grow as an institution imparting quality and value-based education with a

global perspective

Mission To diversify the academic canvas by including new job oriented and market

driven courses

To develop the Institution across a set of quality parameters.

To contribute towards knowledge generation and dissemination

To instill sensitivity amongst the youth towards the community and environment

To provide an incubation center for research and innovation for

the stakeholders.

To provide a platform for extra-curricular and co-curricular excellence

Core

values

Academic Competency - leading to the acquisition of knowledge and skills necessary

to achieve information literacy, career goals, personal enrichment, leadership, and

service to the community

Ethics and Integrity- that foster a learning environment that promotes responsible,

principled behavior which respects the dignity of all the stake holders

Student Service – Strive to ensure that curriculum and delivery support services

respond to inquiries, requests, and concerns in an appropriate and timely manner.

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Chapter 4: Administration structure: 4.1 Organogram:

This Organization Chart shall be updated on half yearly basis- June / December.

CHAIRMAN

N .VIVEK SHETTY

VICE CHAIRMAN KISHOR KUMAR KUTHYAR

TREASURER CA RAMESH SHETTY

VICE CHAIR PERSON

MAMTA SHETTY

RPH-

PRINCIPAL(I/C),

SANYOGITA MORARJI

ASJC - VICE

PRINCIPAL,

SHAILA SHETTY

UKS- DIRECTOR,

DR.KRISHNA SHETTY

CHIEF COORDINATOR PRASHANT SHINDE

CORDINATOR-

BMS

SACHIN PIMPLE

ASSISTANT

PROFESSOR-

1.SUNIL GONDHALI

2.JESSUSAN ISSAC

CORDINATO

R-B.COM

KRISHNA

SHUKLA

ASSISTANT

PROFESSOR

1. CA KIRAN

GAJJAR

2. NITIN

DWIVEDI

3. NADAR

ESTHER

4.VIRAJ

DESHPANDE

ASSISTANT

PROFESSOR

1.ROSHINI

UDHWANI

2.MEGHANI

KIRAN

3. CA AMOGH

DESAI

HEAD CLERK-

SANTOSH

POWAR ASSISTANT

PROFESSOR

1. LEKHA DAVE

2. SUREKHA SHETTY

3. ARCHNA PATIL

4. SUBHASH

SHENGALE

5. SEHGAL JASMEET

KAUR

6..PRITESH SOMANI

7. MITALI SAWANT

8. DITI SHAH

ATTENDANT

C. MANI

ASSISTANT

PROFESSOR

1. RUPA PATEL

2. PRATHAMESH UPARKAR

3. NILESH SUBHASH

MALI

Academic Staff: 28 Administrative Staff: 10 Total Staff: 38

ORGANIZATION CHART- DECEMBER 2018 BUNTS SANGHA’S ANNA LEELA COLLEGE OF COMMERCE

AND SHOBHA JAYARAM COLLEGE OF BMS (ALSJ)

ALSJ–PRINCIPAL DR. PADMA DESHMUKH

CORDINAT

OR-BAF

VIDHYA

DARVESH

CORDINATOR

-BMM

AANCHAL

JAIN

CORDINATO

R-BSc IT

ARTI GAVAS

CORDINATOR-

M.COM

AMANDEEP

SINGH MANKU

ADMIN

JR. CLERK

1. SHAILAJA SHETTY

2. KALPITA RAUT

3. CHETAN OAK

4. ANUSHA SHETTY

ATTENDENT

1. SURESH SANGARE

2. GURUPRASAD SHETTY

3. VAIBHAV CHAVAN

4. SANDEEP PAWAR

CAO PRAKASH

MORE

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4.2 Constitution: (Refer to Operations Manual )

4.2.1: Management ( Bunts Sangha’s Higher Education Committee): Bunts Sangha‟s

Higher Education Committee hereinafter referred to as “ Management” is decided and

appointed by the Bunts Sangha Mumbai hereinafter referred to as “ Trust” in accordance with

Bunts Sangha‟s Plans & Policies, the period of office of which are co-terminates with the

Managing Council of the Trust. The Management consists of a Chairman, Vice-Chairman /

Vice-Chairpersons, Secretary, Treasurer of Bunts Sangha‟s Higher Education Committee.

This Management is empowered to take all the decisions related to the development of the

Institutions, based upon the vision, mission and values of the Bunts Sangha, Mumbai.

Managing Committee meets regularly (weekly) to review the functioning of the Institution

and suggests corrective measures and all the committee members of the Higher Education

Committee along with President, Vice President, Secretary & Treasurer of Bunts Sangha

meet on a monthly basis to assess the activities of the Higher Education Institutions.

The Chairman is the Chief Executive of Educational Institutions located at Shashi

Manmohan Shetty Higher Education Complex. The Vice Chairman coordinates with the

office bearers of the Management and in the absence of Chairman, the Vice-Chairman will

coordinate all activities of the Higher Education Institutions from time to time and discharge

all the responsibility of the Chairman.

The Chairman chairs all the decision making meetings of this Institution. He executes all his

decisions through the Secretary and Treasurer. The President of Bunts Sangha (Trust) will

occupy office of the chair of Honor as Chairman, whenever he is present at any of the

College functions.

(Functions and Responsibilities of the Management - Refer to Operations Manual)

4.2.2:Academic and Administrative Team/ Effectuating Body :

The Academic /Administrative Management consists of;

A. Head of Institution / Principal

B. Chief Administrative Officer /Registrar (Refer to Operations

Manual)

C. Vice Principal/Chief Coordinator.

D. Faculties.

E. Administrative staff (Refer to Operations Manual )

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4.2.2.A Principal:

The Principal is the Academic and Administrative Head of the Institution. As the head of the

Institution, the Principal is a leader who inspires the students and the staff and motivates

them for cordial working atmosphere. This alone can make the institution perform

exceedingly well. He in coordination with the Management prepares the Vision and Mission

statements of the institution. He is responsible for implementation of the Academic decisions

taken by the Academic Authority to which the institution is affiliated. He is responsible for

monitoring the teaching, learning, administration and evaluation functions/ process of the

institution. He also works towards accreditation of the college, staff welfare, ISR, Stake

holders‟ satisfaction and Academic Calendar Planning, conduct of academic/Non-academic

events, enriching curriculum through Add-on/Bridge courses. He deals with all academic

matters connected with affiliating authority.

As per University Grants Commission (UGC) - Regulations minimum Qualification

July 2018.

1. Eligibility

a. Ph.D. degree

b. Professor/Associate Professor with a total service/ experience of at least

fifteen years of teaching/research in Universities, Colleges and other

institutions of higher education.

c. A minimum of 10 research publications in peer-reviewed or UGC-listed

journals.

d. A minimum of 110 Research Score as per PBAS Proforma

2. Tenure:

a. The term of appointment of the College Principal shall be five years, with

eligibility for reappointment for one more term only after an assessment by

a Committee appointed by the University as per the composition given in

sub-clause (B) of 5.1 (VIII).

b. After the completion of his/her term as Principal, the incumbent shall join

back his/her parent organization with the designation as Professor and in

the grade of the Professor.

3. Appointment( Selection Committee/ Scrutiny of applications and PBAS/ Panel

Interview/ Preparation of Marking scheme)9As per UGC regulations)

3.1. A . Selection Committee

(a) The Selection Committee for the post of College Principal and Professor

shall have the following composition:

a. Chairperson of the Management to be the Chairperson.

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b. Two members of the management of the college to be nominated by the

Chairperson of whom one shall be an expert in academic administration.

c. Two nominees of the Vice-Chancellor who shall be Higher Education experts

in the subject/field concerned out of which at least one shall be a person not

connected in any manner with the affiliating University. In case of Colleges

notified/declared as minority educational institutions, one nominee of the

Chairperson of the College from out of a panel of five names, should be

preferably from minority communities, recommended by the Vice-Chancellor

of the affiliating university of whom one should be a subject expert.

d. Three Higher Education experts consisting of the Principal of a College, a

Professor and an accomplished educationist not below the rank of a

Professor (to be nominated by the Governing Body of the college out of a

panel of six experts approved by the relevant statutory body of the university

concerned).

e. An academician representing SC/ST/OBC/Minority/Women/Differently-

abled categories, if any of candidates representing these categories is the

applicant, to be nominated by the Vice-Chancellor, if any of the above

members of the selection committee does not belong to that category.

f. Two subject-experts not connected with the college to be nominated by the

Chairperson of the governing body of the college out of a panel of five names

recommended by the Vice Chancellor from the list of subject experts

approved by the relevant statutory body of the university concerned.

In case of colleges notified/declared as minority educational institutions, two

subject experts not connected with the University nominated by the Chairperson of

the College Management out of the panel of five names, preferably from minority

communities, recommended by the Vice Chancellor from the list of subject experts

approved by the relevant statutory body may be included.

(b) Five members, including two experts, shall constitute the quorum.

B. Committee for Assessment of College Principal and Professor for Second

Term

The Committee for assessment to the post of College Principal for second term shall

have the following composition:

i) Nominee of the Vice-Chancellor of the affiliating University.

ii) Nominee of the Chairman, University Grants Commission.

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The nominees shall be nominated from the Principals of the Colleges with

Excellence/College with Potential of Excellence/Autonomous College/NAAC Grade

‘A’ accredited colleges.

3.2 Scrutiny of applications and PBAS:

Scrutiny of the applications and Academic Performance Indicators (API) score is

done by the members of the Selection Committee based on the Circular Ref.No.

Concol/TAU/40/of 2012-2013

3.3 Panel Interview and Preparation of Marking scheme:

Eligible candidates may be called for interview . Selection committee is constituted as per University and UGC guidelines as mentioned above. All the selection procedures of the selection committee shall be completed on the day/last day of the selection committee meeting itself, wherein, minutes are recorded along with the scoring Proforma and recommendation made on the basis of merit with the list of selected and waitlisted candidates/Panel of names in order of merit, duly signed by all members of the selection committee. (Marking scheme format to be annexed)

3.4 Approval from University

The appointment of the Principal done through above process, has to be approved

by the University after sending relevant documents and following the process of

selection.

3.5 Responsibilities:

1. Provide inspirational and motivational value-based academic and executive

leadership to the college through policy formation, operational management,

optimization of human resources and concern for environment and sustainability

2. Conduct himself/herself with transparency, fairness, honesty, highest degree of

ethics and decision making that is in the best interest of the college

3. Promote the collaborative, shared and consultative work culture in the college,

paving way for innovative thinking and ideas

4. Endeavour to promote a work culture and ethics that brings about quality,

professionalism, satisfaction and service to the nation and society

5. Discourage and not indulge in plagiarism and other non ethical behaviour in

teaching and research

6. Participate in extension, co-curricular and extra-curricular activities, including

community service.

7. Refrain from allowing considerations of caste, creed, religion, race, gender or sex

in their professional endeavor

8. Frame objectives, policies, procedures for smooth functioning of the Institution.

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9. Regulate and Monitor the academic and administration activities.

10. Carry out day-to-day correspondence with outside agencies like universities,

governing bodies and other institutions for effective functioning of the institution.

11. Maintain all the records for audit and inspection by various boards such as

University and Welfare board and subsequently implement the suggestions made.

12. Monitor all the administrative activities like student‟s admission, fee collection,

staff attendance, salary payments, procurements, accounts and auditing.

13. Carry out the recruitment, retirement, appraisal & performance evaluation

processes, meetings with all HODs at regular intervals, evaluation of feedback

and take corrective actions.

14. Carry out the procurement and purchase of infrastructure facilities like furniture

& fittings, laboratory equipment, updating of the library and any such other

requirement for the institution as per the prescribed procedures.

15. Formulate and implement the long- and short-term plans keeping in view the

requirements of the top management.

16. Monitor the student discipline, attendance, syllabus coverage and regulate class

and laboratory work.

17. Curb ragging by taking appropriate corrective measures.

18. Carry out the Internal and External Examinations (Theory/Practical) procedures

as per the university guidelines.

19. Monitor the script valuation process and arrange to submit the marks to the

university within the stipulated time.

20. Gets student feedback with a view to monitor and provide a better learning

environment for the students.

21. Maintain a good public relation among the parents/guardians, press, resource

persons/consultants from the industry and academicians.

22. Carry out industry tie-ups, signing of MOUs for placements, workshops and live

projects through placement cell.

23. Resolve conflicts among (i) Departmental Heads and (ii) Other functionaries like

administration, accounts, security etc.

24. Identify the core competencies, nurture and facilitate the faculty by giving all the

necessary guidance and support.

25. Maintain & build the image for the Institution – aim for overall development

whilst projecting on its current strengths related to each department or activity.

4.2.2. B: The Chief Administrative Officer:(Refer to Operations Manual)

4.2.2. C: Vice – Principal:

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An existing senior faculty member may be designated as Vice-Principal by the

Management on the recommendation of the Principal, for a tenure of two years, who then

can be assigned specific activities, in addition to his/her existing responsibilities. During

the absence of the Principal, for any reason, the Vice Principal shall exercise the powers

of the Principal.

Qualifications and Appointment of Vice-Principal:

Qualifications & Eligibility

i. Qualification is equivalent to that of an approved Assistant Lecturer. (A doctorate degree

could be additional criteria).

ii. Experience of teaching in same college or otherwise.

iii. Candidate should demonstrate leadership, organizational skills, analytical thinking,

computer competencies, and the ability to motivate students.

iv. Have a solid understanding of all aspects or processes and procedures relating to

examination and assessments.

v. Excellent management and information skills.

vi. Excellent written, verbal and interpersonal communication skills.

vii. Knowledge of Academic Governance, Educational Institutional Effectiveness,

Educational Institute policies, standards, procedures and practices.

viii. A clear understanding of curriculum delivery, teaching methods, and class observation.

ix. Excellent English written and spoken skills.

x. Sound understanding and experience of good administration practices.

xi. The ability to work well with the Principal and Senior Management Team, and to engage

with them in achieving the strategic objectives of the institution.

Applications from eligible candidates may be invited and scrutinized. The candidates

called for interview may state their vision for the advancement of the college in terms of

academics, cultural and sports . Their knowledge of the institutional processes, rules &

regulations of the college and affiliating University may be judged. The most capable

and eligible candidate may be appointed for a period of 02 years and continuation may

be granted on Performance Based Appraisal.(PBA)

Duties & Responsibilities of Vice- Principal.

He will assist the Principal in the following key areas:

i. Strategic planning and resource management

ii. College organization and administration

iii. Human resource, finance, estate, logistical and general administration matters

iv. Emergency planning for the college

v. Communication, publicity and management of public feedback

vi. Service excellence initiatives and delivery of quality of service to stakeholders

viii. Management of student affairs, including strategic planning for pupil placement,

Scholarship matters, recruitment and placement of students as well as

administration of student programs

ix. Planning and implementing IT infrastructure improvement works and projects to

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increase productivity

x.Establishment of knowledge management structures and system

The responsibilities of the Vice-Principal will be:

1. General responsibilities

i. Deputize for the Principal in the absence of the Principal.

ii. Assist the Principal as required in managing the institution, and assume

responsibility for any professional duty of the Principal as delegated.

iii. Assist the Principal in formulating the aims and objectives of the

institution and policies for their implementation.

iv. Serve as a member of the Senior Management Team and of all policy-

making bodies below Principal-level.

v. Take an active role in the maintenance of discipline and good order

throughout the institution.

vi. Ensure good staff relationships and effective communication in

conjunction with other members of the Senior Management Team.

vii. Assist with the interviewing of candidates for teaching posts.

viii. In conjunction with other members of Senior Management, share

responsibility for maintaining a presence at institution -related events,

liaising with external bodies, and positively promoting the institution.

2. Administration, budget and resources

i. Create and maintain an effective administration system for handling all

aspects

ii. Administer the budget, keeping accurate records which may be called

upon for inspection.

iii. Maintain the resources in an effective manner.

3. Curriculum policy, planning and development

i. Draw up a clear policy for curriculum provision within the institution,

ensuring that it is coherent and consistent with institutional policy.

ii. Take overall responsibility for curriculum planning and implementation,

liaising as appropriate with the Principal and Heads of Department.

iii. Convene, chair, and produce minutes of regular meetings of Heads of

Department for the purpose of developing the curriculum and

disseminating and discussing curriculum issues.

iv. Encourage, develop and monitor cross-curricular initiatives.

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v. Monitor the use of ICT within Departments and encourage the

development of initiatives, which promote the educational use of

interactive technology.

4. Curriculum delivery, assessment and monitoring

i. Monitor the work of Heads of Department and individual staff in ensuring

that the curriculum is delivered effectively to all pupils and take, or

advise the Principal on taking, appropriate corrective action when

necessary.

ii. Coordinate the provision to the Principal of information relating to

classroom teaching issues, for appraisal purposes.

iii. Implement the Academy‟s policy for the recording and reporting of pupil

progress, based on regular assessments and reports.

iv. Regularly sample pupil work and conduct pupil surveys in order to

monitor the performance of individual colleagues and Departments.

5. Academic liaison

i. Establish effective communication with external agencies providing

information and support in relation to the curriculum.

ii. Obtain, and disseminate to the appropriate staff, curriculum-related

material from the above and other external agencies.

iii. Staff Performance Management and Development

iv. Coordinate the identification of staff professional development needs and

seek to coordinate appropriate training.

v. Maintain detailed records of individual staff development.

vi. Implement an annual procedure for reviewing the performance of all

academic staff with appropriate target setting and monitoring of progress.

6. Timetable

i. Oversee the annual production and revision of an effective and workable

timetable, ensuring that it is published before the end of the Summer Term

preceding its implementation.

ii. Produce, for the use of Senior Management and others as necessary,

suitable timetable digests relating to staff teaching and free rooms.

iii. Look to ensure equitable and balanced staff workloads.

7. Parents Meetings

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i. Take responsibility for the organization and administration of regular

meetings at which parents may consult staff over pupil progress.

ii. Advise and guide parents, where appropriate, regarding curriculum issues

and option structures.

8. Teaching

The Vice Principal is expected to teach for an agreed portion of the timetable.

4.2.2. D: Chief Coordinator:

1. Qualifications and Appointment of Chief Coordinator

Same as the Vice Principal

2. Duties & Responsibilities of Chief Coordinator:

Same as the Vice Principal

4.2.2. E: Head of the Departments/Coordinator:

1. Seniority List:

Seniority list of teachers as per their appointment date/Approval date should be prepared

general as well as department wise as per University guidelines.

2. Eligibility:

The senior most teacher in the department will be designated as Head of the

Department/Coordinator who will manage the Department and work under the guidance

of the Principal to reach the targets. Candidate should demonstrate leadership, organizational

skills, analytical thinking, computer competencies, and the ability to motivate students. Excellent

written, verbal and interpersonal communication skills. A clear understanding of curriculum

delivery, teaching methods, and class observation

3. Responsibilities:

A good departmental head is a well-disciplined and dedicated person with leadership

qualities. He/She motivates the Students and Staff to perform their respective academic /

administrative duties and responsibilities.

Responsibilities:

Include

a. allotment of lectures, workload preparation, Topic distribution, other curricular

and extracurricular work distribution and monitoring in addition to

b. Check the attendance register every week and signs after verification.

c. Preparation of (i) academic schedules and its implementation, (ii) academic time

table, (iii) laboratory log books, manuals, registers, through the concerned faculty

member.

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d. Prepare the list of laboratory requirements as necessary and initiate procurement

action to facilitate smooth conduction of the lab experiments.

e. Carryout the stock verification, maintenance of the lab and its equipment.

f. Recommend the leaves / permissions of the staff within the department only after

ensuring the work adjustments and maintain the leave record.

g. Conduct regular staff meetings to monitor the progress and preserve the minutes

of the meeting.

h. Monitor the day-to-day student discipline, attendance and laboratory evaluation.

i. Students having shortage of attendance must be counseled and their parents be

informed.

j. Meet the Vice Principal/Chief Coordinator, discuss about the progress during the

day, and plan the next day activity.

k. The overall distribution of the faculty workload should be unbiased.

l. Monitor the syllabus completion at regular interval and prepare fortnightly reports

for submission to the Principal.

m. Ensure and maintain the record of the sessional and practical marks awarded is as

per university regulations.

n. Conduct the practical examinations as per the academic calendar of the university

and the sealed answer scripts are stored for scrutiny by university authorities.

o. The student‟s permission/Leave letters are approved only after evaluating the

complexity.

p. Enforce discipline among the students, prepare the list of indiscipline students,

and keep a close watch on them.

q. Participate in any additional activities entrusted by the Principal.

4.2.3. F: Faculties (Teaching):

a. Qualifications and Appointment of Faculty

b. Duties & Responsibilities of Faculty:

I. Eligibility

Categorization & Eligibility Procedures “Teaching Staff” comprises the following categories:

a. Principal b. Professor c. Associate Professor d. Assistant Professor e. Any other category of post declared so by the Management.

Sr No Cadre Prescribed Qualifications Cadre Prescribed Qualifications and Experience

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and Experience

1 Assistant Professor PG+ NET/SET 2 Associate Professor PG+ NET/SET and 11 years of experience and as

per UGC CAS

3 Professor Ph.D + minimum 15 years of experience and as per UGC CAS

4 Principal / Head of Institute As per UGC guidelines

II. Recruitment /Appointment process

All appointments are made as per UGC/University guidelines and University approvals are sought for the same

A. Constitution of selection committees and guidelines on selection procedure:

B. Selection Committee Composition The Selection Committee for the post of Assistant Professor in Colleges, including Private and constituent Colleges shall consist of the following persons:

i. Chairperson of the Governing Body of the college or his/her nominee from amongst the members of the Governing body, who shall be the Chairperson of the Committee.

ii. The Principal of the College. iii. Head of the Department/Teacher-in charge of the subject concerned in the

College. iv. Two nominees of the Vice-Chancellor of the affiliating university, of whom

one should be a subject-expert. C. In case of colleges notified/declared as a minority educational institution, two nominees

of the Chairperson of the college from out of a panel of five names, preferably from the minority community, recommended by the Vice-Chancellor of the affiliating university, from the list of experts suggested by the relevant statutory body of the college, of whom one should be a subject-expert.

i. Two subject-experts not connected with the college who shall be nominated by the Chairperson of the College governing body out of a panel of five names recommended by the Vice-Chancellor from the list of subject experts approved by the relevant statutory body of the university concerned. In case of colleges notified/declared as minority educational Institutions, two subject experts not connected with the University nominated by the Chairperson of the Governing Body of the College out of the panel of five names, preferably from the minority communities, recommended by the Vice-Chancellor from the list of subject experts approved by the relevant statutory body of the College.

ii. An academician representing SC/ST/OBC/Minority/Women/Differently-abled categories, if any of candidates belonging to any of these categories is the applicant, to be nominated by the Vice-Chancellor, if any of the above

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members of the selection committee does not belong to that category. D. Five members, including two outside subject experts, shall constitute the quorum.

E. The Selection Committee for the post of Associate Professor in Colleges including Private

and Constituent Colleges, shall have the following composition: i. The Chairperson of the Governing Body or his/her nominee, from amongst the members

of the Governing body, who shall be the Chairperson of the Selection Committee. ii. The Principal of the College.

iii. The Head of the Department / Teacher-In charge of the concerned subject from the college.

iv. Two University representatives nominated by the Vice-Chancellor, one of whom shall be the Dean of College Development Council or equivalent position in the University, and the other must be expert in the concerned subject. In case of Colleges notified/declared as minority educational institutions, two nominees of the Chairperson of the College from out of a panel of five names, preferably from minority communities, recommended by the Vice-Chancellor of the affiliating university from the list of experts suggested by the relevant statutory body of the college of whom one should be a subject expert.

v. Two subject-experts not connected with the college to be nominated by the Chairperson of the governing body of the college out of a panel of five names recommended by the Vice Chancellor from the list of subject experts approved by the relevant statutory body of the university concerned. In case of colleges notified/declared as minority educational Institutions, two subject experts not connected with the University nominated by the Chairperson of the College Governing Body out of the panel of five names, preferably from minority communities, recommended by the Vice Chancellor from the list of subject experts approved by the relevant statutory body.

vi. An academician belonging to the SC/ST/OBC/ Minority/Women/Differently-abled categories, if any of candidates belonging to these categories is the applicant, to be nominated by the Vice-Chancellor, if any of the above members of the selection committee does not belong to that category.

vii. The quorum for the meeting shall be five, including two subject experts

III. Selection procedure:

The overall selection procedure shall incorporate transparent, objective and credible methodology of analysis of the merits and credentials of the applicants based on the weightage given to the performance of the candidate in different relevant parameters and his/her performance on a grading system proforma,

In order to make the system more credible, colleges may assess the ability for teaching and / Or research aptitude through a seminar or lecture in a classroom situation or discussion on the capacity to use the latest technology in teaching and research at the interview stage. These procedures can be followed for both the direct recruitment and the CAS promotions, Wherever selection committees are prescribed in these Regulations.

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The universities shall adopt the Regulations for selection committees and selection procedure at the institutional level for University Departments and their Constituent colleges/ affiliated colleges (Government/Government aided/Autonomous/ Private Colleges) to be followed transparently in all the selection processes. The universities may devise their own self- assessment-cum-performance appraisal forms for teachers in strict adherence to the Appendix II,Table 1, 2, 3A, 3B, 4, and 5 specified in these Regulations. In all the Selection Committees of direct recruitment of teachers and other academic staff in universities and colleges provided herein, an academician belonging to the Scheduled Caste/Scheduled Tribe/OBC/Minority/Women/Differently-abled categories, if any of candidates belonging to these categories is the applicant and if any of the members of the selection committee does not belong to that category, shall be nominated by the Vice- Chancellor of the University, and in case of a College, Vice-Chancellor of the University to which the college is affiliated. The academician, so nominated for this purpose, shall be one level above the cadre level of the applicant, and such nominee shall ensure that the norms of the Central Government or concerned State Government, in relation to the categories mentioned above, are strictly followed during the selection process. Applications from eligible candidates may be invited through advertisements in national daily newspapers, which has been approved by the University of Mumbai. After a 15 days period given for submission of applications, they may be scrutinized and eligible candidates may be shortlisted for interviews. Candidates are interviewed by the Selection Committee constituted as per University guidelines. The committee selects the candidate on the basis of the scoring scheme (Attached), whose appointment is sent to the University for approval.

IV. University approvals

Approvals of appointed teachers from the University have to be sought immediately after

selection and pay fixation is to be done only after the institution receives the approvals.

V. Appraisals & CAS

Performance Based Appraisals as per UGC/University guidelines should be conducted at the

end of each semester for eligible faculties

A. Stages of promotion under the career advancement scheme of incumbent and

newly-

appointed assistant professors/associate professors/professors

i. The entry-level Assistant Professors (Level 10) shall be eligible for promotion under the

Career Advancement Scheme (CAS) through two successive levels (Level 11 and Level

12), provided they are assessed to fulfill the eligibility and performance criteria as laid

down in Clause 6.3. of these Regulations.

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ii. Career Advancement Scheme (CAS) for College teachers

Assistant Professor (Academic Level 10) to Assistant Professor (Senior Scale/Academic

Level 11)

Eligibility: Assistant Professors who have completed four years of service and having a Ph.D. degree or

Five years of service and having a M.Phil. / PG Degree in Professional Courses, such as

LLM,

M.Tech.,M.V.Sc., M.D., or six years of service for those without Ph.D./M.Phil./ PG Degree in

Professional courses.

i. Attended one Orientation course of 21 days‟ duration on teaching

methodology; and

ii. Any one of the following: Completed one Refresher / Research Methodology

Course

OR

Any two of the following:

Workshop, Syllabus Up-gradation Workshop, Training Teaching-Learning Evaluation,

Technology Programmes and Faculty Development Programmes of at least one week (5 days)

duration,

OR

Completed one MOOCs course (with e-certification) or development of e-contents in four-

quadrants / MOOC„s course during the assessment period.

CAS Promotion Criteria:

A teacher shall be promoted if;

i. He/she gets „satisfactory„ or „good„ grade in the annual performance assessment

reports of at least three/four/five of the last four/five/six years of the assessment

period as the case may be, as specified in Appendix II, Table 1, and;

ii. The promotion is recommended by the screening-cum-evaluation committee

Assistant Professor (Senior Scale/Academic Level 11) to Assistant Professor (Selection

Grade/Academic Level 12)

Eligibility:

i. Assistant Professors who have completed five years of service in Academic Level

11/Senior Scale.

ii. Any two of the following in the last five years of Academic Level-11/ Senior Scale:

Completed courses/programs from among the categories of Refresher Courses/Research

Methodology course/Workshops/Syllabus Up Gradation Workshop/ Teaching-Learning-

Evaluation/ Technology programs/ Faculty Development Program/ Syllabus Up-gradation

Workshop/ Teaching-Learning Evaluation/ Technology Programs/ Faculty Development

programs of at least two weeks (ten days) duration (or completed two courses of at least

one week (five days) duration in lieu of every single course/program of at least two weeks

(ten days) duration); or completed MOOCs course in the relevant subject (with e-

certification); or Contribution towards development of e-content in 4-quadrant (at least

one quadrant) minimum of 10 modules of a course/contribution towards development of at

least 10 modules of MOOCs course/ contribution towards conducting of a MOOCs course

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during the period of assessment.


A teacher shall be promoted if;

a. The teacher gets „satisfactory„ or „good„ grade in the annual performance

assessment reports of at least four of the last five years of the assessment period,

(as prescribed in Appendix II,Table 1 of UGC guidelines) and

b. The Screening-cum-evaluation committee recommends the promotion.

Assistant Professor (Selection Grade/Academic Level 12) to Associate Professor

(Academic Level 13A)

Eligibility:

i. Assistant Professor who has completed three years of service in Academic Level

12/Selection-Grade.

ii. A Ph.D. degree in subject relevant /allied/relevant discipline.

iii. Any one of the following during the last three years: completed one course / program

from amongst the categories of Refresher Courses/ Methodology

Workshop/Syllabus Up-gradation Workshop/ Teaching Learning-Evaluation

Technology Program/ Faculty Development Program of at least two weeks (ten

days) duration (or completed two courses of at least one week (five days) duration

in lieu of every single course/program of at least two weeks (ten days) duration);

or completed one MOOCs course (with e-certification); or contribution towards

development of e-contents in 4-quadrant(at least one quadrant) minimum of 10

modules of a course/contribution towards development of at least 10 modules of

MOOCs course/ contribution towards conduct of a MOOCs course during the

period of assessment.


A teacher may be promoted if;

i. He/she gets a „satisfactory„ or „good„ grade in the annual performance assessment reports

of at least two of the last three years of the assessment period as prescribed in Appendix

II,Table 1 of UGC guidelines, and

ii. The promotion to the post of Associate Professor is recommended by the selection

committee in accordance with these Regulations

VI Contact Hours

The teaching is reckoned in terms of contact hours. The contact hours are sum of lecture, tutorial and practical hours.

Work load of a teacher should not be less than 40 hours a week, of which teaching contact hours should be as follow (As per UGC/University Directives)

S.No

Activity Hours per week

Professors/HOD Assoc. Professors

Asst. Professors

1. Contact Hours 8 16 20

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(Instruction)

2. Preparation, Assessment, Evaluation

6 10 10

3. Administration, Research, Guidance and Counseling Developmental Activities etc.

26 14 10

Total 40 40 40

The faculty should put in 40 hours of effective work per week. Teachers shall be present in the institution during the working hours unless engaged in official work outside.

VII Duties

The cyclical nature of teaching and learning forms the basis of duties for College‟s faculty. To

strive for continual improvement of student success, faculty members must plan an optimal

learning environment; provide high quality instruction and advising; assess themselves, their

students, and their teaching techniques in order to increase effectiveness. They should continue

their own professional development; actively participate in ALSJ processes; and participate in the

shared governance process to ensure policies and procedures remain focused on maintaining high

standards while providing appropriate support for student needs.

Manage classes and learning environments:

i. Maintain attendance records, submit grades on time, and provide constructive feedback

as well as other relevant information to students throughout the semester. Create and

maintain accurate syllabi that incorporate departmental, college, cross-college, and

instructor requirements.

ii. Participate in the selection of appropriate materials to support academic departments‟

course curriculum in accordance with the University/ALSJ College‟s Guidelines for

Selection of Instructional Materials.

iii. Work with students and employers in occupational settings as required by or

appropriate to the academic discipline.

iv. Conduct classes punctually and in accordance with the prescribed meeting schedule.

Deliver effective instruction:

i. Assume primary responsibility for and exercise oversight of the curriculum in

conjunction with the Board of Trustees‟ policies, ensuring both the rigor of programs

and the quality of instruction.

ii. Consider individual differences of students in order to design and support a range of

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appropriate learning activities.

iii. Use technology in a manner appropriate to the nature and objectives of courses and

programs and communicate clearly to students the expectations concerning the use of

such technology.

iv. Use a variety of techniques to assess student learning as applicable by academic

discipline and specific course.

v. Integrate concrete, real-life situations into learning experiences to encourage critical

thinking, interdisciplinary skills, and teamwork.

vi. Employ methods that develop student understanding of discipline-specific thinking,

practices, and procedures, as well as interdisciplinary applications, to create academic

literacy.

Assess student learning:

i. Collaborate with colleagues both across colleges and within individual departments in

the construction and continuous improvement of measurable learning outcomes to

include the core curriculum objectives and additional College‟s objectives.

ii. Design assessments that measure or demonstrate student growth.

iii. Sequence learning opportunities throughout advising, courses, and programs to build

student understanding and knowledge.

iv. Align assessment with learning opportunities.

Promote continual improvement as part of the cycle of teaching and learning:

i. Develop and revise curriculum and instructional materials as needed.

ii. Use department-designated learning outcomes to plan, develop, and document the

effectiveness of teaching activities.

iii. Complete all mandatory performance evaluation measures within specified time limits,

iv. Share best practices with colleagues in formal or informal settings.

v. Participate in instructional, departmental, or institutional research to improve

educational effectiveness.

vi. Support the online student survey process.

vii. Evaluate teaching and assessment practices to continue improving them.

Support learning through student engagement:

i. Create a positive classroom atmosphere that encourages active and collaborative

learning, student effort, academic challenge, student and faculty interaction, and

support for learners.

ii. Be available to students during posted office hours.

iii. Use technology to assist in communication with students.

iv. Encourage a sense of community among students for learning both inside and outside

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the classroom.

Provide student advisement:

i. Help students develop academic habits for college success.

ii. Advise students about program, career, or transfer options to help them make informed

decisions leading to degree or certificate completion.

iii. Make students aware of and refer them to the appropriate student and academic support

services available in the college.

Pursue professional development:

i. Stay current in academic fields, e.g., by belonging to professional societies, reading

discipline-specific journals, studying pedagogy, attending conferences, or making

presentations.

ii. Maintain required professional credentials, licensing, and continuing education hours as

disciplinary standards dictate.

iii. Engage in professional education, which enhances both disciplinary and

pedagogical/andragogic knowledge, e.g., by taking graduate courses or internal classes

offered through college or district professional development organizations.

iv. Contribute to one‟s academic discipline through research and publication or other

endeavors as appropriate.

Participate collegially in department, college, cross-college, discipline-specific, district, and

community service activities:

i. Serve on and play an active role in department, college, cross-college, discipline-

specific, and/or district committees.

ii. Participate in service through appropriate discipline-specific organizations, educational

organizations, statewide boards/ committees or community activities.

iii. Assist in policy development and other governance matters within one‟s discipline,

department, college, or at district level or across the college

Any other duties as assigned.

4.2.2. G : Administrative Staff: (Refer to Operations manual-HR Policy)

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Chapter 5: Statutory and Ancillary committees:

5.1. College Development Committee (CDC)

5.1.1 Constitution:

The College Development Committee of Bunts Sangha‟s Anna Leela College of Commerce and

Economics and Shobha Jayaram Shetty College of BMS consists of:

Chairman, HEC

Secretary, HEC

One Head of a Department

Teacher‟s Representative

Teacher‟s Representative

Teacher‟s Representative(Female)

Non-Teaching Representative

Local Member Representative(Research)

Local Member Representative(Social Work)

Local Member Representative(Industry)

Local Member Representative(Alumni)

IQAC Coordinator

Principal, Member Secretary

Student Council Chairperson, Member

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Student Council General Secretary, Member

The CDC should meet at least twice in a year.

5.1.2: Functions: i. To monitor the academic, student, faculty development and other related activities of

the college.

ii. To approve the recommendations of the Staff Selection Committee.

iii. To consider for implementation the important communications, policy decisions

received from the University, Government, etc.

iv. To consider the recommendations of the IQAC of the college for implementation.

v. To prepare and approve the annual budget of the college.

5.2 Other Committees:

Committees like student welfare, sports, canteen, counselors, examination cell, disciplinary &

anti-ragging, library, placements and other curricular and extra-curricular activities will be

headed

by the coordinator/ Chairperson. They will operate within the defined charter of duties and

responsibilities set by the institution

5.2.1: IQAC (Internal Quality Assurance Committee)/ Academic Advisory Committee

IQAC is constituted as per NAAC guidelines

Constitution of the following members Internal Quality Assurance Cell (IQAC)

Sr.

No.

Qualification/Eligibility Position in

the IQAC

1. Head of the Institution Chairperson

2. Teaching Faculty Member



5. Teacher Representative Member

6. Management Representative Member

7. Administrative Staff Representative Member

8. Administrative Staff Representative Member

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9. Local Society Representative Member

10. Student Representative Member

11. Alumni Representative Member

12. Employer Representative Member

13. Industrialist Representative Member

14. Parent Representative Member

15. Senior Teaching Faculty Coordinator

16. Invitee

17. Invitee

18. Invitee

This Committee translates the policy decisions of the management into implementable activities

and follows up with their execution. It plays an advisory role and helps Principal to achieve the

goals set by the institution for its development.

a. Draft policy framework from the guide lines provided in the Operations Manual/

Administrative procedural manual by the top management.

b. Frame the necessary academic structure so as to achieve the objectives of the college.

c. Supervise and coordinate the day-to-day administration of the college.

d. Facilitate the events such as faculty and student induction programs, workshops,

seminars and symposium, cultural activities.

e. To review the academic and related activities of the college.

f. To review the students and faculty development programs.

g. To visualize and formulate perspective plans for the development and growth of

the college.

h. To formulate master plan for campus development, facilitating implementation of the

provision of the perspective plan.

i. To draw new schemes of development for the college.

j. To plan for resource mobilization through industry interaction, consultancy and

extramural funding.

k. To promote research and extension activities in the college campus.

l. To promote teaching innovations and student placement programs.

m. To plan for sustaining the quality of education, quality improvement and accreditation

of the college.

n. To recommend schemes to promote participation of academic departments in

community development activities in the region.

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o. To consider such other activities for furtherance of academic excellence.

p. The Committee shall meet once every month and have discussions on the

development

and critical milestones achieved. A detailed report is prepared and submitted to the

Management.

5.2.2: Examination committee

The committee is constituted as per University guidelines and consists of 5-8 members with a

Chairman and Co-chairman from amongst them. The committee has a tenure of 03 years unless a

faculty leaves the college. The committee being mandatory plays a major role in the smooth

conduct of examinations, documentation of records and all activities concerned with the

evaluation

system.

Responsibilities include

a. To coordinate the conduct of various examinations.

b. To inform the Principal regarding the scheduling, material requirement, procedures,

invigilation status well in advance.

c. To coordinate with the administrative staff regarding stationery, printing and other

material required for the conduct of examinations.

d. To maintain total confidentiality and ethics in the conduct of the examinations.

e. To maintain all the records and information pertaining to the examinations.

f. To conduct regular results analysis with the help of administrative staff and inform the

Director.

g. To prepare a monthly, quarterly, half yearly and annual report and submit to the

Principal.

h. To coordinate with the University for Examination related issues

5.2.3: Unfair Means Inquiry Committee (UMIC)

The statutory committee is constituted as per University Statutes and is maintained confidential.

The committee is an extension of the examination committee and deals with the cases of use of

unfair means in examinations at college level.


a. To call for meeting at the end of every examination session to discuss and decide cases of use

of unfair means in examination

b. To make students aware of the repercussions of the use of Unfair means in examinations

c. To instruct staff/ Invigilators on the process of monitoring the use of Unfair means during

examinations

d. To maintain confidentiality in the process

e. Communications to be sent to Students who have been implicated

f. Meetings of implicated students to be called for giving an opportunity of hearing as per

natural justice.

g. Recommending appropriate punishments as per University statutes to the Principal for action.

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5.2.4: National Service Scheme (NSS)

Program officers are appointed for every student unit consisting of 50 students as per guidelines

issued by the University . Activities are conducted/organized as per University requirements and

College Annual Academic Planner. Regular mandatory activities along with residential camp are

planned and executed as per University instructions.

Reports of the activities are submitted to the University Department of Student Development as

well as IQAC.

Program Officers also need to be sent for training as per the guidelines

5.2.5: Marathi Vangmay, Mandal (MVM)

The committee is mandatory as per University and is constituted as per VC directives.

The role of the committee is to promote the state language and culture.

Activities are conducted as per University directives and College Annual Academic Planner

5.2.6: Department of Lifelong Learning & Extension (DLLE)

Teacher In charge of students‟ units are appointed as per guidelines issued by the University and

events are planned and conducted as per University requirements and College Annual Academic

Planner.

5.2.7: Tulu Kannada Literary Circle (TKLC)

The committee is constituted as per requirements for maintaining Minority status of the college.

The role of the committee is to promote the language and culture of the linguistic minority and

programs are organized to fulfill the mission.

Activities are conducted as per management directives and College Annual Academic Planner

5.2.8: Admission Committee

Committee is constituted with Senior Teaching faculties along with the junior colleagues. The

committee prepares a schedule for the admission process. The committee works towards

ensuring

that the entire admission process is conducted smoothly. The committee also is represented by

senior most Non-teaching faculty from the Administration department.

5.2.9: Internal Complaint Cell (ICC)/WDC

As per guidelines issued by the University /UGC and as per requirement Internal Complaints

Committee (ICC) IS formed under the Sexual Harassment of Women at Workplace (Prevention,

Prohibition

and Redressal) Act, of 2013 (POSH Act). The ICC forms the most important part of this legislation

whereby

the punishment befitting the harassment is left to this body. At least, half of the members of an ICC are

required to be women. Any „aggrieved woman‟ who has suffered harassment at the workplace can

approach

the ICC. Such a woman can be an employee, someone visiting a workplace or a student.

Constitution Of The ICC

a. A woman presiding officer.

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b. At least two members from amongst the employees (preferably committed to the cause of

women or who have had experience in social work or have legal knowledge).

c. One member from amongst non-governmental organizations or associations committed to the

cause of women or a person familiar with the issues relating to sexual harassment

A complaint should normally be made within three months of the incident, but the time-period is

kept flexible in cases where ICC members feel that such circumstances existed which prevented

the

filing of the complaint. The complaint has to be in writing, and the „aggrieved woman‟ can seek

the

assistance of the ICC for the same. The POSH Act protects the contents of such applications, the

identity and address of the aggrieved woman, respondent and witness from the public view

(through

the RTI Act). Information related to the proceedings of the ICC are also protected from public

purview.

5.2.10: Web-Site Committee

Committee is constituted with members who are technically qualified and headed by a senior

teacher.


a. To update the web site periodically on various issues such as: faculty & student data,

library details, results and performances, new affiliations / tie-ups / MOUs Signed /

accreditations, awards / rewards, news and events of the institute.

b. To constantly update the web-site by incorporating improvements.

c. To monitor the security of web-site periodically and take necessary measures.

5.2.11: Time Table Committee

Committee is constituted with representative teachers from all streams headed by a senior

teacher

Duties include

a. To prepare timetables well in advance before commencement of class work in

coordination with all departmental heads and submit to the Principal.

b. To distribute the work load in terms of lectures and practical sessions equally among

the faculty.

c. To circulate the timetables to all concerned faculties, HODs, students, examination cell

in time.

5.2.12: Magazine & News Letter Committee

Magazine committee consists of faculties proficient in languages. Editorial committee is formed

along with student representatives.

They are responsible to a. To motivate students to contribute articles, sketches, clippings from newspapers or

magazines.

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b. To select articles for display i.e. puzzles, quizzes, word games, etc. at least once a

week and distribute prizes to the winners.

c. To change articles once or twice a week depending on the importance of the article.

d. To maintain a report of the exhibits.

News Letter

a. To keep a record of events and collect data regarding departmental activities.

b. To collect photographs of all college events.

c. To write reports on all events.

d. To motivate students to write and collect articles.

e. To inform students about careers, higher studies, etc.

f. To coordinate publishing of newsletter.

5.2.13: Alumni Association

Alumni association at college level is formed from amongst teachers who are seniors.

Coordinator works

a. To facilitate the formation of a registered Alumni Association

b. To maintain a complete database of alumni

c. Along with his team and the Office Bearers of the association, to conduct various activities to

realize the vision and mission of the college.

5.2.14: Staff Meetings & Staff Welfare activities Committee

A staff secretary along with a Joint secretary is appointed. Their role is to ensure that various

staff

related activities are conducted smoothly.

Staff Meetings

a. To organize the staff meetings once in two months and also emergency meetings as and

when required.

b. To see that the entire faculty are intimated about the meetings through a circular.

c. To prepare, circulate and maintain a record of the minutes of the meeting.

Staff Welfare

a. To organize collection of subscriptions from the employees towards the staff welfare fund

b. through salary deduction and carry out the fund management according to the rules set for the

purpose.

c. To organize the birthday celebrations of the staff.

d. To coordinate faculty picnics and retreats.

e. To coordinate the presentations / gifts to the faculty on occasions such as marriage.

f. To prepare a monthly, quarterly, half yearly and annual report of all the above activities and

g. submit to the Principal.

5.2.15: College Cafeteria Committee:

Canteen committee consisting of 2-3 members is appointed to look into matters concerned with

functioning of canteen .

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Their role is

a. To visit the canteen at regular intervals and check the hygiene of food, utensils,

cleanliness of the kitchen and surroundings.

b. To advise the canteen supervisor to maintain quality and see that the rates are under

control.

c. To get periodic feedback from the students and staff about the services at the canteen.

d. To interact with the canteen supervisor regarding the complaints and bring it to the

notice of Principal.

5.2.16: Students council/ Counselors/Mentors

A teacher is appointed for managing student council activities. Counselors / Mentors are

appointed

for specified number of students. The mentors are responsible

a. To maintain the student‟s academic record in the prescribed format.

b. To conduct counseling periodically.

c. To guide the students in improving their academic standards and to create a positive

attitude among them.

d. To create awareness among students about ragging and its implications.

e. To advise do‟s and don‟ts to students in general, girls in particular.

f. To contact with the parents in case of student‟s irregularity and personal problems if

any.

g. To bring any serious matter to the notice of HOD/Principal.

Mentor mentee system In any educational setup, particularly in technical institutions, it is necessary to have cordial and

strong interaction among the teachers and students so as to ensure a healthy and congenial

atmosphere for the growth of students in totality. The following shall be observed to develop and

sustain a good and close interaction between the teachers and students.

a. Each teacher should be an advisor/mentor to at least 30 students. He shall maintain a

register with the details of the students (Name, Date of Birth, Family status, parent's

profession, parent‟s mobile number, college performance etc.)

b. Students and teachers should organize picnics .

c. Sports competition between teachers and students may be organized.

d. Students doing well should be encouraged by the Mentor and their good performance

should also be duly recognized.

e. Students not doing well should be advised to follow strategies for improvement of

their performance.

f. Teachers (Mentors) shall communicate with parents on phone once in a fortnight and

shall enter the conversation on portal and Mentor Mentee Register for record.

g. Mentor shall regularly interact with all his Mentees.

5.2.17: Bus Committee:

A teacher is appointed to oversee the bus facility provided by the college,

a. To check and ensure the regularity of the buses at different stages and to ensure that

sufficient seats are available for the commuters.

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b. To study and suggest regulation of the routes of the buses to avoid overcrowding and

long routing.

c. To coordinate the payment of bus fares by the commuters with the help of bus in

charges

d. To bring to the notice of the principal any irregularities and grievances of the

commuters

in connection with the transportation.

5.2.18: Student Affairs & Activities coordinator (Anti Ragging & Disciplinary)

Discipline committee and Anti-Ragging committee consist of teachers who are entrusted with

the

role

a. To monitor the discipline of the students.

b. To prepare a record of different categories of students like pro-ragging, notorious,

mischievous, problematic, irregular and lazy from the concerned faculty to keep a

close

watch on them.

c. To suggest corrective actions to be taken to curb indiscipline causing harm to the

institutional reputation. Towards this end, the coordinator along with his team submits

recommendations to the Principal. The Principal reviews the recommendations and

issues an order which will be executed by the coordinator.

d. To maintain and coordinate the data of the students requiring psychological counseling

or medical attention.

e. The coordinator in conjunction with the coordinators of all other committees

(specifically with the cultural and sports committee coordinators) carries out

management of all events.

f. To gather information about student grievances through a suggestion box and inform

the Principal.

g. To conduct awareness program among the students by displaying anti-ragging posters

issued listing all the actionable Laws and their consequences and to keep a close watch

on all such activities.

h. To advise the girl students to be in continuous communication with the Principal and

the faculty with regard to any sort of ragging.

5.2.19:Committee for Training & Placement Activities

With the ever expanding energy needs of today its important for the industry to work in close

association with academia to develop the appropriate expertise.

Training and Placement Cell is to guide students to choose right career and to give knowledge,

skill, and aptitude and meet the manpower requirements of the Industry.

Placement committee constituted with 2-3 teachers are responsible for

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i. Training

ii. Placement and

iii. Alumni.

Motive

a. To assist students to develop/clarify their academic and career interests, and their short and

long-term goals through individual counseling and group sessions

b. Maintaining and regularly updating the database of students. Maintaining database of

companies and establishing strategic links for campus recruitments.

c. Gathering information about job fairs and all relevant recruitment advertisements.

d. Coordinating with companies to learn about their requirements and recruitment procedures

e. Identifying the needs and expectations of the companies to assist them in recruiting most

suitable candidates.

f. Organizing pre-placement training/workshops/seminars for students.

g. Arranging periodic meetings with Human Resources Department of companies and Training

Program Officerss to promote recruitments.

h. To assist students for industrial training at the end of the fourth and sixth semester.

i. To provide resources and activities to facilitate the career planning process.

j. To act as a link between students, alumni, and the employment community.

k. To assist students in obtaining placement in reputed companies.

Career Guidance:

a. Highlighting articles on departmental notice boards regarding Competitive & Industrial Career

Opportunities.

b. Inform students about the available job opportunities in government sectors and off campus

drives.

c. Arranging Motivational Talks.

d. Conducting Psychometric Test.

e. Conducting Expectation Management Workshops.

Training& Development:

i. Training

a. To create an awareness among the students about the requirements of various

recruiting

organizations.

b. To create awareness and train the students in communication skills.

Keeping in view the industry requirements, the training curriculum is designed for preparing the

students for entry-level Graduate Engineer Trainees in.

a. Personality Development

b. Communication Skills & Vocabulary

c. Resume Preparation& Email Writing

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d. Group Discussion

e. Interview Skills

f. Aptitude Training & Practice Tests

g. Foreign Languages

ii. Placement:

The industry is always on the lookout for students who are vibrant, energetic individuals and ready to

accept challenges, attentive, a good academic background, fast learners, open to learning even at work

and more importantly, good communication skills.

This activity focuses on the personality development to make the students reliable, with a positive

attitude and right decision making.

a. Guiding for preparation.

b. Arranging mock Interviews.

c. Conducting weekly Aptitude tests

d. Communicating with Alumni for available openings.

e. Communicating with industry for campus interviews.

f. To maintain the data base of various companies / prospective recruiters and recruiting

agencies and correspond with them.

g. To coordinate with the HOD‟s, Exam branch, and the Principal to procure a list of the eligible

students for jobs, projects, further studies and desirous of becoming entrepreneurs and guide

them in the respective areas.

h. To organize regular mock interviews and group discussions in association with the language

i. faculty.

j. To intimate the students about the placement campaign in various major cities in the country.

k. To correspond with various prospective employers with respect to Project Works, Seminars,

l. Industry Visits and Job recruitment

m. To gather the information about further studies of various universities and display the same

n. for higher studies.

o. To procure and organize all the brochures, question papers and other information related to

advanced courses such as GRE / TOFEL / GMAT / GATE etc. in coordination with library

committee.

The Broad Activities Undertaken by the Placement Cell are:

a. Formation of Students‟ Placement Committees for final placement and also for getting

industrial training and industry linked project work for students.

b. Preparation of Placement Brochure for final placement.

c. Pre-placement visits (PPV) to the companies.

d. Communication, networking and relationship building with the potential recruiters

e. Invitation to potential recruiters to visit the Institute.

f. Continuation of placement activities after the stipulated period, till all the students are placed.

g. Grooming and training of the candidates for the placements so that their chances of selection

increase.

h. General follow-up, joining formalities and other administrative activities.

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i. Maintain database of top National/ International companies, with their addresses, contact numbers and their expectations from the students. This information is divulged to the students on regular basis.

j. The students may take help from the placement officer while preparing their profiles and resumes.

k. The placement cell will prepare the album of the outgoing students with their profiles and photographs, which helps the alumni activity in addition to the placements.

l. To prepare a monthly, quarterly, half yearly and annual report of trainings given, workshops

organized, seminars conducted, guest faculty invited to campus, companies visiting the

campus, list of students selected, alumni contacted and number of leads generated in the

month, and finally submit a copy to the Principal, and maintain a record of the same for

Accreditation etc.

iii. Alumni

a. To educate the present outgoing batch of students about the alumni association and its

relevance for the betterment of the students after their graduation.

b. To coordinate the filling up of the alumni proforma by the outgoing students.

c. To maintain an alumni database and conduct an alumni get together at least once in a year.

d. To send greetings or letters of appreciation to the alumni.

5.2.20: Research & Development Committee

Research and Development Committee is constituted with teachers who are actively pursuing

Research


a. To constitute a project screening committee – to process any project selected by the

Staff/Student.

b. To ensure and encourage development of in-house projects.

c. To help the students in selecting live projects in their respective areas.

d. To liaise with the outside institutions of repute for carrying out research and consultancy

activities.

e. To maintain a database of the research activities carried out by the students.

f. To motivate the students for active participation in the seminars.

g. To help the students in preparation of the seminar papers.

h. To conduct the event in a free and fair atmosphere.

i. To declare the winners through the selection panel.

j. To maintain the records properly.

5.2.21: Attendance Committee

Attendance committee is constituted as per University Directives

(University Ordinances 0. 6086 relating to the attendance for learners)

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Committee works

a. To create awareness among the students about the rules and regulations related to

attendance especially at the induction time and at the beginning of the semester.

b. To maintain database of students with addresses and phone numbers.

c. To coordinate the display of attendance information on the attendance notice board at

least by fifth of every month.

d. To provide a copy of attendance to the Principal, HOD and maintain a record of

attendance.

e. To keep the parents informed about the shortage of attendance of their wards and post

the monthly attendance of all students on the college website.

f. To monitor the attendance of those students who fall below the 75% and counsel them.

g. To have separate record of the students who participate in the college events, programs

and also record of the students who informed about their illness.

h. To have the record of students who inform the college about the illness.

Tips for improvement of students attendance (For Faculty Members)

i. Teacher should know the level of students. The past academic record should be noted from

college database.

ii. Prepare the lectures well (sufficient time should be spent for the preparation of each 1 hour

lecture). While starting the academic semester, please see that your first 5-6 lectures are most

impressive so that the students get attracted to your lectures and attend your lectures regularly

(it always pays to deliver the first few lectures on the topics where you are the best).

iii. Make the lecture understandable and interesting. Develop the lecture material on the black

board as far as possible, instead of writing on the board from your notes.

iv. Clarification of concepts and fundamentals and providing critical analysis, interpretation and

application need to be emphasized.

v. Interact with students frequently.

vi. Encourage students to visit your office for clearing their doubts.

vii. Meet the students not attending your classes and find out why they do not attend your classes

& introspect yourself.

viii. Motivate students to work hard by setting yourself as an example.

ix. Interact with the students by visiting their hostel and inviting them to your home.

x. Motivate students towards self-study. Advise students to make habit of writing and delivering

lectures.

xi. Reduce PPT based classroom teaching to the barest essential.

xii. Adequate use of Charts, Cut Sections, and animated Java tabs while explaining the

principle/working of a device.

xiii. Small numerical make the teaching and learning both interesting.

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5.2.22: Students’ Grievances Redressal Committee

There shall be Students Grievance Redressal Cell at the University and each college and recognized

institutions to resolve the Grievances of Students and to suggest to the higher authorities different

ways and means to minimize and prevent such grievances. The functional mechanism of working of

Students Grievance Redressal Cell shall be as per SC (Grievance Redressal) Regulations, 2012, or

any other regulations for the time being in force.

Senior faculty, Heads of Departments, senior female faculty from each department constitute the

Grievances Redressal cell.

Functions

i. To enquire into the complaints received from the aggrieved students/staff about any incident,

including ragging.

ii. To recommend to the Principal, the penalty to be imposed, action to be taken and corrective

measures to be formulated.

The Principal upon receipt of the report from the council shall, after giving an opportunity of being

heard to the person complained against, submit the case with the council‟s recommendations to the

governing body (CDC) of the college.

The governing body (CDC) shall confirm with or without modification the penalty recommended

after duly following the prescribed procedure.

5.2.23. Backward Class Development Cell

The scheduled Caste (SC) and Scheduled Tribes (ST) Cell in an institute promotes the special interest

of students in the reserved category and provides special inputs in areas where the students experience

difficulty.

The cell regularly has to conduct remedial coaching classes on life skills, personality development,

writing assignments and making presentations and have to organize interactive sessions and informal

meetings with students to attend to their personal, social and academic problems.

The main objectives of the cell are:

i. To ensure proper implementation of various schemes of UGC, Government of India and State

Government concerning scholarships, stipends etc. for welfare of reserved categories.

ii. The guidelines, for various types of scholarship/ stipends as revised from time to time by the

Central and State Governments are notified to all departments .

iii. This Cell ensures that these guidelines are strictly adhered to.

iv. To collect reports and information of State Government and UGC‟s orders on various aspects

of education, employment of SC/ST & OBC Students.

v. To circulate State Government and UGC‟s decisions about different scholarship programs.

vi. To communicate with the students and motivate them for better future planning.

There are Four Financial Assistance Schemes namely:

1.Book Bank 2.Financial Assistance to Tribal Students in Thane District 3.Needy Students 4.Financial Assistance to the Backward Class Students

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For the students of the University Departments, to popularize and encourage students to avail such

financial assistance provided by the University of Mumbai to the various affiliated Colleges

5.2.24: Gymkhana Committee

Gymkhana committee headed by a sports coordinator ensures that sports component of the college is

taken care of. Coordinator along with his committee works

i. To ensure the availability of sufficient quantity of sports equipment through purchase as and

when required by following the establish purchase procedures.

ii. To coordinate the maintenance of records of the purchase i.e. quotation, purchase order, bills

and stock register.

iii. Any issue deemed fit must be brought to the notice of the Principal.

iv. To motivate students for participation in sports at various competitions

v. To update Principal about various sports related activities of the University

vi. To make the college proficient in sports and achieve University Ranking

5.2.25: Library activities committee

Library committee is responsible

1. To inform all the users the rules and regulations of the Library in terms of issue, renewal, the

Do‟s and the Don‟ts in the Library.

2. To organize library audit once in every year

3. To have book reviews and reading sessions by the students in the Library.

4. To coordinate among student and staff and understand the library needs and inform the

5. library about this.

6. To organize various functions and activities such as library week, or to install clubs such

as reading club essentially to develop a very interactive and vibrant reading and library usage

culture among the student and staff.

1. To recommend the required volumes, titles of books, Journals, Magazines, Newspapers,

Audio video CD‟s and infrastructure as per University norms.

2. To check the correctness in the stock register/ Accession register and prepare a monthly,

quarterly, half yearly and annual report and submit to the Principal.

3. To bring to the notice of the Principalr any complaints / suggestions from the students / staff.

5.2.26: Events / Cultural Committee

Cultural committee of the college is responsible

1. To coordinate all the events and festivals of the college as per schedule and procedures.

2. To prepare a database of highly talented students in different activities and motivate them to

participate in the events within and outside the college.

3. To organize the cultural events with the help of other staff members.

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4. To mobilize the resources like audio-visual equipment, stage management material, costumes,

presentation materials, stage decoration items etc.

5. To maintain the photo album, video and audio recording of all the events organized at the

college.

6. To maintain all the files, bills, reports, records and documents pertaining to every event

organized in the college and submit to the Principal.

7. To identify cultural and technical event in charges.

8. The coordinator if he so desires may form subcommittees as mentioned below for the event

management.

a. Stage In-charge - audio-visual equipment, stage management material, etc.

b. Finance in-charge – maintain all the files, bills, reports, records and

documentation pertaining to every event organized by the college.

c. Audio & Video in-charge –maintain the photo album, video and audio recording

of all the events organized in the college.

d. Hospitality in-charge for transportation, refreshments, reception, presentations

and gifts.

5.2.27: Movie Screening/Book Reading Club

Is responsible

1 . To conduct regular meetings (monthly) of the student chapters.

2. To organize events on behalf of the student chapters.

3. To conduct / organize guest lectures.

4. To maintain a think tank to generate ideas regarding continuous development of all aspects of the

Institutions.

5. To screen academically/Environmentally relevant movies for students and staff.

5.2.28: ISR ( Institutional Social Responsibility) Cell

As the youth of this country aspire for a better life, as millions of them enter higher education

institutions as first-generation learners, they are exposed to a new world of ideas. In addition to

learning about the subjects they have chosen to study, higher education must inculcate in them a sense

of social responsibility.

The young students who enter universities and colleges are energetic, curious and interested to

contribute. Proper guidance and support by the institutions now can reinforce their ethical and social

responsibilities. While many individuals in such institutions have undertaken innovative efforts, there

has not been an adequate institutional mechanism for promoting the same.

It is with this in view that the Planning Commission has recommended including „fostering social

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responsibility‟ as an integral part of the strategy for advancing higher education in the 12th Plan. As

greater public and private investments in higher education take place over the next five years, it is

imperative that the expanding access is complemented with improved quality of learning. The

products of such educational institutions should not only improve their livelihoods and advance their

professional opportunities, but also become and act like good citizens of the country.

It is in this context that „fostering social responsibility in higher education‟ needs to be placed

as an important pillar of the future directions. By improving engagements with the community,

institutions of higher education can reinforce the values of social responsibility amongst the

youth. Partnerships with communities and civil society need to be encouraged to realize this

potential.

Objectives of the Cell

1. To promote social learning among the students and faculties of university.

2. To ensure Leadership, Community and Team Building Skills in students.

3. By providing civil education, create the health enrichment of community.

4. To generate sensibility for challenges in society.

5. To spread awareness for social responsibility.

5.2.29: Commerce and Management Association (CMA)

The association is formed with representative teachers from Commerce faculty and the aim is

1. To bring together the students of Commerce and Management faculties.

2. To provide a common platform for interaction

3. To provide expert knowledge in various fields to students

4. To conduct various academic and co-curricular activities for the benefit of

Students.

5.2.30: SOP ( Statement of Purpose ) for Committees:

Includes

1. Activity/Event Calendar submission for subsequent year – On or before 25 April

2. Review/Re-planned Activity/Event Calendar – On or before 15 June

3. Monthly Proposed Activity/Event details – On or before 3rd

of each Month

4. Each Activity/Event Planning (in detail) – At least 7 days prior to Activity/Event

a. Submission to IQAC Coordinator

5. Necessary Permissions – At least 3 days prior to Activity/Event

a. Submission to IQAC Coordinator & Principal

b. In case of failing in this, No Event/Activity/Event will be allowed

6. Activity/Event Report with photographs – Latest by 2 days post Activity/Event

a. Following Faculties will be responsible

i. Committee head

ii. One of the committee members (Recommended by Committee Head/IQAC

Coordinator)

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iii. IQAC Coordinator

7. Students‟ involvement is highly expected at organizing and volunteering level.

8. Student Committee as per requirement shall be prepared.

5.3: Events

SOPs- Statement of Purpose

Same as for committees

1. Constitution of working committees

Working committee for each event is constituted from the original committee and

includes students who are delegated work.

2. SOP for Pre-event process 1. Department Agenda/ Notice to faculty members

2. Departmental/Committee meetings and Minutes ( Outlining of the event with Specification

3. of Work Allocation of the event)

4. Discussion with Principal and Vice Principal/Chief Coordinator for getting sanction

5. Detailed proposal of the event for Management Approval (if needed)/information

6. Letter to CAO for information/ requirements

7. Invitation & Appreciation letters to Guests/ Judges

8. Invitation to departments

9. Letter to Attendance committee & Coordinators for Volunteers

10. Notice to students

11. Collection of money for the event from students ( money to be deposited in college A/C/

Accounts department)

12. Brochure Printing and Advertising of the event

13. Banner

14. Meeting of subcommittees and recording of minutes

15. Preparing checklist for the event

16. Preparation of Minute to Minute program/Itinerary

17. Deciding the venue and presetting of the same.

18. Requirement of HR

3. Preparation of brochures

Brochures are designed and printed giving detailed information of the event.

4. Invites

E-invites are designed and mailed to designates as per the list prepared

5. Checklist

Checklist consisting of the requirements necessary for successful conduct of the event is

to be prepared well in advance and verified.

6. Conduct a. Stage arrangement ( including Lamp, Oil, Candle; Bouquet/ Sapling; Gift for Chief Guest)

b. Volunteers

c. Attendance of Participants

d. Photography

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e. Anchoring/Emcee

7. Post-event process

a. Documentation of the events along with photos (for Weekly meeting, Buntara Vani,

Website, Department file)

b. Settlement of Accounts (Bill Settlement, Payment to parties, settlement of balance

amount with accounts department, voucher finalization) within 02 days

c. Event Certificate

d. Submission of Report to IQAC

Note – For Activity/Event planning following SOP for Events shall be followed strictly.

Chapter-6: Academic & Organizational information:

6.A Academic Year Calendar

1. Preparation of Academic Calendar

The Academic Calendar for year is to be prepared in advance and incorporated in the

prospectus by the month of April. The calendar includes schedule for curricular, co-

curricular as well as extra-curricular activities .This allows for planning and getting

approvals well in advance, thus ensuring that events are successfully conducted.

2. Preparation of Prospectus

Prospectus for the upcoming year is normally discussed and finalized by April.

Information regarding admission, attendance, examination and punishment for use of

unfair means in examinations rules and regulations are incorporated in the prospectus. The

prospectus also becomes an informative booklet for code of conduct.

6.B Students Related

6.B.1 Admission

a) Courses Offered And Eligibility

Faculty of Commerce Sr.No Name of the

courses

Ordinance

No.

MINIMUM ADMISSION

REQUIREMENTS

Duration Circular No.

1 Bachelor of

Commerce

(B.Com.)

0.2152 A candidate for being eligible for admission

to the three-year degree course leading to

the Bachelor of Commerce must have

passed the Higher Secondary School

Certificate (Std. XII) examination

Three

Years No.UG/142

of 2010,

Dated 1st

July, 2010

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50

conducted by the different Divisional

Boards of the Maharashtra State Board of

Secondary and Higher Secondary

Education.

OR

Must have passed the Higher Secondary

School Certificate (Std. XII) examination

with vocational subjects/minimum

competency based vocational course

conducted by the different Divisional

Boards of the Maharashtra State Board of

Secondary and Higher Secondary

Education.

OR

Must have passed and examination of

another University or Body recognized as

equivalent to Higher Secondary School

Certificate (Std. XII) Examination.

2 Bachelor of

Commerce

(Accounting

& Finance)

O.5204 (a) A candidate for being eligible for

admission to the Bachelor of Commerce

(Accounting and Finance) degree course

shall have passed XII std. Examination of

the Maharashtra Board of Higher

Secondary Education or its equivalent and

secured not less than 45% marks in

aggregate at first attempt (40% in case of

reserved category).

(b) Every candidate admitted to the degree

course in the constituent/affiliated

college/recognized institution, conducting

the course, shall have to register

himself/herself with the University

Three

Years

No.UG/395

of 2004,

Dated 7th

September,

2004

3 Bachelor of

Management

Studies

(B.M.S.)

O. 3941 A candidate for being eligible for admission

to the B.M.S. Degree Course shall have

passed H.S.C. Examination of the

Maharashtra Board of Higher Secondary

Education or its equivalent examination or

Diploma in any Engineering branches with

two years or three years duration after

S.S.C. conducted by the Board of Technical

Education, Maharashtra State or its

equivalent examination by securing

minimum 45% marks for general category

(in one attempt) at the respective

Examination and minimum 40% marks for

the reserved category (in one attempt).

No college shall conduct any entrance test

in any form and the admissions are purely

based on merit duly following the

Three

Years

No.UG/80

of 2010,

Dated 27th

April, 2010

BUNTS SANGHA’S



51

reservation policy as per the norms of

Government of Maharashtra. While

drawing the merit list, weightage has to be

given to students from Arts, Commerce and

Science Stream at 12th standard level. The

stream wise weightage to be given is as

under

Stream Commerce Arts Science Diploma in

Engineering

and Other

Percentage 45% 25% 25% 5%

The applications are to be accepted and

processed by the colleges stream wise

separately and the merit list is to be

displayed stream wise taking into account

the reservation policy prescribed by the

Government of Maharashtra.

a. The merit list is to be prepared and

displayed stream wise.

b. In case if no applications are received

under the “Diploma in Engineering and

other Category” or if the seats remain

vacant in “Diploma in Engineering and

other Category” after all the merit

lists/forms are exhausted, the vacant seats

must be transferred to Commerce Stream.

c. In case if no application is received from

any stream the vacant seats are to be

distributed equally between the remaining

two streams only.

d. The applications are to be accepted and




the reservation policy prescribed by the

Government of Maharashtra. a. The merit

list is to be prepared and displayed stream

wise. b. In case if no applications are

received under the “Diploma in

Engineering and other Category” or if the

seats remain vacant in “Diploma in

Engineering and other Category” after all

the merit lists/forms are exhausted, the

vacant seats must be transferred to

Commerce Stream. c. In case if no

application is received from any stream the

vacant seats are to be distributed equally

between the remaining two streams only.

d. After the first merit list is displayed, if

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52

any seat allotted to one stream remains

vacant, the same shall be distributed

equally between the remaining two streams.

In case of vacancy in one stream is of

single/odd number of seats, the single seat

is to be allotted to the Commerce Stream.

In case if no applications are available from

the two streams, then all the vacant seats of

such two streams must be transferred to the

third stream.

e. Step (d) be repeated for the subsequent

merit lists till all the forms are exhausted or

the final merit list is displayed, whichever

is earlier

4 Master of

Commerce

(M.Com.)

O.5977 A learner for being eligible for admission to

the Post Graduate Programme i.e. Master of

Commerce, shall have passed the

examination for the degree of Bachelor of

Commerce (three years/Six Semester

integrated course) or the degree B.Com.

(Old Course) or the other Semester based

Programmes i.e. Bachelor of Commerce

(Banking & Insurance) or Bachelor of

Commerce (Accounting & Finance) or

Bachelor of Commerce (Financial Markets)

or Bachelor of Management Studies

(B.M.S.) of this University, or an

examination of any other University

recognized as equivalent thereto.

Two

Years

(Four

Semesters)

No.UG/10

of 2012,

Dated 27th

February,

2012

Faculty of Arts Sr.No Name of the

courses

Ordinance

No.

MINIMUM ADMISSION REQUIREMENTS Duration Circular No.

1 Bachelor of

Mass Media

O 5206 A candidate for being eligible for admission

to the degree course in Bachelor of Mass

Media shall have passed XIIth Std.

Examination of Maharashtra Board of

Higher Secondary Education or its

equivalent from the Science, Arts or

Commerce Stream. No college shall

conduct any entrance test in any form and

the admissions are purely based on merit

duly following the reservation policy as per

the norms of Government of Maharashtra.

While drawing the merit list, weightage has

to be given to students from Arts,

Commerce and Science Stream at 12th

Standard level. The stream wise weightage

to be given is as under :

Three

Years

No.UG/279

of 2007,

Dated 16th

June, 2007

BUNTS SANGHA’S



53

Stream Commerce Arts Science

Percentage 50% 25% 25%

The applications are to be accepted and




the reservation policy prescribed by

Government of Maharashtra.

a. The merit list is to be prepared and

displayed stream wise.

b. In case if no application is received from

any stream, the vacant seats are to be

distributed equally between the two streams

only.

c. After the first merit list is displayed, if

any seat allotted to one stream remains

vacant, the same shall be distributed

equally between the remaining two streams.

In case of vacancy in one stream is of

single/odd number of seats, the single seat

is to be allotted to the Arts Stream. In case

if no application is available from the two

streams, then all the vacant seats of such

two streams must be transferred to the third

stream.

Step (c) be repeated for the subsequent

merit lists till all the forms are exhausted or

the final merit list is displayed, whichever

is earlier.

Faculty of science Sr.No Name of the

courses

Ordinance

No.

MINIMUM ADMISSION REQUIREMENTS Duration Circular No.

1 Bachelor of

Science

(Information

Technology)

B.Sc. (I.T.)

O.5051 (a) A candidate for being eligible for

admission to the degree course of Bachelor

of Science-Information Technology, shall

have passed XII standard examination of

the Maharashtra Board of Higher

Secondary Education or its equivalent with

Mathematic and Statistics as one of the

subjects and should have secured not less

than 45% marks in aggregate for open

category and 40% marks in aggregate in

case of Reserved category candidates. (b)

Three

Years

No.UG./283

of 2007,

Dated 16th

June, 2007

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54

Candidate who have passed Diploma

(Three years after S.S.C. – Xth Std.) in

Information Technology/ Computer

Technology/ Computer

Engineering/Computer Science/ Electrical,

Electronics and Video Engineering and

Allied Branches/Mechanical and Allied

Branches/ Civil and Allied branches are

eligible for direct admission to the Second

Year of the B.Sc. (I.T.) degree course.

Lateral Transfer from Self Financing Courses to B.Com In case of lateral transfer from Self Financing Courses to B.Com. Courses like BMS and BAF the

credits

awarded to a successful student at Semester I and Semester II of these courses is 42 i.e. 21 + 21.

Similarly,

in case of BBI and BFM the credits awarded are 36 i.e. 18 + 18. Whereas in case of B.Com. 40 credits

are awarded to a successful student at Semester I & Semester II taken together i.e. 20 + 20.

a. In case of learner who has successfully completed FYBMS/FYBAF and is admitted to the

Second year of the regular B.Com. Course i.e. S.Y.B.Com., the learner should undertake the

study and the examinations for all the subjects at the SY and TY. The passing criterion and

admission criterion to higher classes shall be applicable to such candidate. However, while

preparing the grade card for SY the performance of such a learner at FC course in Semester III

or IV whichever is lower should not be included in the final grade sheet.

b. In case of a learner moves from FYBMS to SYBAF or from FYBAF to SYBMS the credits

and grade are carried forward. c. In case of a learner who has failed in one / more courses at FYBMS/FYBAF and is admitted

to the Second year of the regular B.Com. Program or is admitted to SYBMS / SYBAF after

studying FYBAF/FYMBS respectively will have to pass the subject(s)/course(s) failed at the BMS/BAF program under the parent program from the parent college only.

Eligibility for Second Year B.Sc. A reference is invited to the Ordinance relating to the B.Sc. degree program vide this office Circular No.

UG/12 of 2009, dated 27th January,2009 and the Principals of the affiliated Colleges in Science are

hereby

informed that the 25th March,2014 has been accepted by the Academic Council at its meeting held

Management Council under section 54(1) of the Maharashtra Universities Act, 1994 and the Ordinance

3933 relating to the eligibility for Second Year B.Sc. examination is amended, which is available on the

University‟s web site (www.mu.ac.in) and that the same has been brought into force with effect from

the

academic year 2014-15 which is read as under.

O.3933 :- A candidate for being eligible for admission to the Second Year B.Sc. course commencing

from June, 1981, and thereafter must have (1) either kept terms for the First Year B.Sc. course in the

examination or (2) have kept terms for the First Year B.Sc. course in the academic year commencing

from June 1980 and thereafter and have failed at the First Year B.Sc. examination in heads of passing

carrying not more than 200 marks in which case he will required to appear for the First Year

examination

in the remaining heads in which he was failed either previously or simultaneously with the Second year

examination, his result of the Second Year examination will not be declared unless he has passed in the

BUNTS SANGHA’S



55

remaining subjects of the first Year examination in accordance with the provision of O.213

OR

A candidate who has passed post H.S.C. Diploma (one year after XII Std) of Maharashtra State Board

of

Technical Education or A.I.C.T.E. approved or any other recognized Government body in Information

Technology / Computer Technology / Computer Engineering / Computer Science / Electrical,

Electronics

and Vide Engineering and Allied Branches / Chemical and Allied Branches / Production and Allied

Branches / Mechanical and Allied Branches is eligible for direct admission to the Second Year of the

B.Sc. degree course. Further that such students of Engineering / Technology course should offer

Foundation Course II and any two of the following subjects at S.Y. B.Sc.: Physics, Chemistry,

Mathematics, Statistics, Computer Science, Geology and Economics.

OR

A candidate who has passed post H.S.C. Diploma in Pharmacy (D.Pharm) two years after XIIth or any

other recognized government body or its equivalent is eligible for direct admission to Second Year of

the

B.Sc. Degree of this University.

Further to that such students should offer Foundation Course II and any two of the following subjects at

SYBSc - Zoology, Botany. Life Science

(Note : In case Student offers Computer Science as one of the subjects at SYBSc., additional 2 seats per

batch of sanctioned Strength) can be offered for Diploma holders eligible for direct admission to

S.Y.B.Sc (Computer Science) However, if the Repeaters are admitted in SYBSc. (Computer Science) or

in T.Y.B.Sc. (Computer Science) in addition to regular students of the same college, a new batch to be

started if the strength exceeds 30 subjects to permission from University.) “Where a subject consists of

two theory papers only the Maximum marks of the combined heads of passing the theory papers will be

considered for the purpose. Where a subject consists of two or more theory papers and practical the

maximum marks of the combined heads of passing of theory and maximum marks of the head of passing

for practical‟s, will be considered for the purpose.

b) Process/Preparation of Merit lists/Collection of fees/ Cancellation of admission/

Reports/Refund of admission fees

Administration in charge / concerned administration staff is responsible for proper counseling

and rendering all the information sought for by the parents during the admission time. This

should

be done by taking the parents through all the infrastructure if required so that the parents are

fully

satisfied with the facilities provided.

Admission is done as per University guidelines. 15 % of the seats are filled under Management

category. In addition, diploma holders are admitted into SY B.Sc(IT) under lateral entry

Scheme.

Admission is made on the basis of merit in H.Sc.

It is ensured that the student submit the following documents along with application form

i. HSC or equivalent marksheets along with attested photocopies

ii. Degree/Diploma or Equivalent Certificate with marks certificate.

iii. Transfer /Leaving Certificate

iv. Residential Proof ( Aadhar Card Copy)

v. Caste Certificate

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56

vi. Migration Certificate

vii. Photographs: three passport size

Preparing the Final Merit Lists

The concerned Committee/Administration Staff must prepare the final merit list of the candidates

under various categories for perusal by the Principal and for display.

Categories of Fee

The administration staff should collect the fee as per the approved communication from the

secretary

/ Principal. No fee other than the above should be collected under any circumstances.

Timing of the Fee Collection The fee shall be collected one week before the beginning of the course. The due date for the

payment

of fee can be extended by one week with a fine as decided by the authorities.

Mode of Fee Payment

The fee will be paid directly to the bank or in the form of DD /Cheque in favour of “Principal,

ALSJ

College” payable at Mumbai.

Fee Receipt Method

The student shall be given a fee receipt in the prescribed format.

Student Fee collection Report

The college shall send a daily fee collection report to the Secretary& Treasurer through the

Principal

with the details of Roll Number; Name of the Student, course; Year, Total fee, Fee paid, DD

Number,

fine Collected and Remarks.

Fee collection Register

The college shall maintain a fee collection register having one separate page for each student.

Admission Cancellation Procedure

As per University guidelines if any student intends to cancel the admission for any reasons in the

middle of the course, he/she shall have to pay the total fee for the remaining course period

(remaining

number of years), even if the student is studying with the help of scholarship.

Admission Report

The concerned Administration Officer / Staff should render a daily report to the Principal about the

number of students admitted and the amount of fee collected under various categories. They must

submit the data on a daily basis about the vacancy position and the cancellation status.

BUNTS SANGHA’S



57

Report on admission cancellation

The college shall send a quarterly report on admission cancellation to the Secretary& Chairman.

Admission records

The office is responsible to maintain admission records as per norms. Quarterly audit will be

conducted by the management through the CAO.

Admission rules should be updated whenever the university amends their rules and regulations.

Refund of Fees to be Paid Degree College (Subject to revision from time to time) Ordinance relating to the refund of all the fees shall be

related to all the faculties

O.2859: Refund of Tuition, Development and all other fees after cancellation of admissions: The candidates

who have taken admission in under graduate courses in Govt. colleges, in Govt. aided and unaided courses

conducted by affiliated colleges, and recognized institutions may request for refund of fees after applying in

writing for cancellation of their admission to the course. The refund of fees as applicable shall be made on or

before 30th day after the date of cancellation and thereafter. The percentage of fee for the course shall be

refunded to the candidate after deducting changes as follows:

Sr. No. Period Percentage of Deduction

Charges

1 Prior to Commencement of Academic Term and

Instruction of the Course After September 30th

2 Up to 20 days after the Commencement of Academic

Term of the Courses 20% of the Total Amount of Fees

3 From 21st day up to 50 days after the Commencement of

Academic Term of the Course 30% of the Total Amount of Fees

4 From 51st day up to 80 days after the Commencement of

Academic Term of the course or 31st August whichever

is earlier

50% of the Total Amount of Fees

5 From September 1st to September 30th 60% of the Total Amount of Fees

6 After September 30th 100% of the Total Amount of

Fees

NOTE: The total amount considered for the refund of fees from the commencement of academic term of the

course includes the following:

i. All the fees items chargeable for one year are as per relevant University circular for different Faculties

(excluding the courses for which the total amount is fixed by other competent authorities.

ii. The fees charged towards group insurance and all fees components to be paid as University share

(including Vice- Chancellor Fund, University fee for sports and cultural activities, E-charge, disaster

management fund, exam fee and Enrollment fee) are non-refundable if payment is made by the college

prior to the date of cancellation.

iii. Fee collected for Identity card and Library card, admission form and prospectus, enrollment and any

other course specific fee are not refundable after the commencement of the academic term.

iv. All refundable deposits (Laboratory, Caution Money and Library etc.) shall be fully returned at the

time of cancellation.

v. Provided that wherever admissions are made through centralized admission process for professional

and/or for any other courses by other competent Authorities, the Refund Rules are applicable if

specified by such authorities (as per the rules of relevant agencies) for the 1st year admission. In case

BUNTS SANGHA’S



58

of admission to subsequent years of the course, O.2859 is applicable for cancellation of admission.

Provided further that this refund rules are concurrent with the rules and guidelines of other Professional

statutory bodies appointed for admission to relevant courses. Further that O.2859-A & O.2859-B have

been repealed and the amended O.2859 relating to the refund of Tuition Fees, Development and all

other fees after cancellation of admission for the Under Graduate Courses has been brought into force

with effect from the academic year 2008 - 2009

6.B.2 Attendance

University notification/Preparation & Display of Defaulter’s lists/ Undertaking from

Students & Parents/ATR

(University Ordinances 0. 6086 relating to the attendance for learners)

The office is responsible for maintaining the attendance and staff records as per norms and a

quarterly audit will be conducted by the Principal

Every Bona-fide learner shall ordinarily be allowed to keep terms for the given semester in a

program

of his enrolment, only if he fulfills at least seventy five percent (75%) of the attendance taken as an

average of the total number of lectures, practicals, tutorials etc. wherein short and/or long

excursions/field visits/study tours organized by the college and supervised by the teachers as

envisaged in the syllabus shall be credited to his attendance for the total no of periods which are

otherwise delivered on the material day/s. Further it is mandatory for every learner to have min

50%

attendance for each course & average attendance has to be 75%.

The same ratio shall be applied for computing the attendance of the learners by crediting the

number

of periods which are missed while participating in an extracurricular/co-curricular

activity/competition/camp/ workshop/convention/symposium/seminar etc. where the said learner is

officially representing the college/ University/ District/ State/ Country with the permission of the

Principal /Director/ Head of the College/ Institute/ University Department or by the direction of

the

University Officer as the case may be wherein for the purpose of computing the average

attendance

the periods missed for what is envisaged here-in above, shall be deemed to have been attended by

the said learner .

To get promoted to the next academic year/ semester the student has to put in a minimum 75%

attendance. The shortage of attendance of the students can be condoned on medical grounds

provided

his/her attendance is 50 % and above. Student falling sick should submit a medical certificate

immediately on attending the college. Student will not be given attendance for the laboratory

hours

unless he/she submits practical records in the next ensuing lab session.

Students with less than 50 % attendance will be detained.

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Preparation & Display of Defaulter’s lists

Monthly compilation of attendance is to be done and a list of defaulting students should be

prepared

and displayed on the notice board by the 7th

of every month.

Student Attendance – information to their parents

The college undertakes to communicate the students‟ information regarding their attendance and

marks (both internal and external) regularly to their parents through Parent Teachers meetings.

ATR(Action Taken Report)

A student will be denied bus scholarship and participation in college events if his/her attendance

fails below 75% . Also, parents are informed about the students not being allowed to be a part of

extra coaching & evaluations processes that are organized for students.

6.B.3 Discipline

Nothing can be achieved without discipline. Students who resort to indisciplinary actions, rude

behavior and indecent dressing etc. shall be regularly identified/warned and kept on a continuous

watch by the faculty. They should be counseled by the concerned Heads of Departments and

Principal and

also intimation will be sent to their parents.

The college shall take serious action including dismissal in case of student indiscipline such as

ragging, drinking in the college premises, coming to college in a drunken state, using vile and

objectionable language, threatening co-students, physical assault, eve teasing, arguing with the

college authorities/faculty etc., Student found involved in such acts may be suspended immediately

and parents/wardens will be informed through telephone call/registered post asking for explanation.

If the same student indulges in more than one incident during his/her education at the college,

he/she

shall be rusticated from the college.

6.B.4 Dress code

All the students should follow the dress code strictly. Students have to tag the college ID card while

in the campus. Student will not be allowed into the campus without ID card. The formal dress for

boys is shirt and trouser with black belt and black or brown formal shoes, for girls it is formal

Indian dress. Students are required to wear uniforms on stipulated days.

6.B.5 Placement

With the ever expanding energy needs of today its important for the industry to work in close

association with academia to develop the appropriate expertise.

Training and Placement Cell is to guide students to choose right career and to give knowledge,

skill, and aptitude and meet the man power requirements of the Industry.

Training& Development:

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60

i. Keeping in view the industry requirements, the training curriculum is designed for preparing

the students for entry-level Graduate Engineer Trainees.

ii. Personality Development

iii. Communication Skills & Vocabulary

iv. Resume Preparation& Email Writing

v. Group Discussion

vi. Interview Skills

vii. Aptitude Training & Practice Tests

viii.Foreign Languages such as Japanese & German

Placement:

The industry is always on the lookout for students who are vibrant, energetic individuals and ready

to accept challenges, attentive, a good academic background, fast learners, open to learning even at

work and more importantly, good communication skills.

i. This activity focuses on the personality development to make the students reliable, with a

positive attitude and right decision making.

ii. Guiding for preparation.

iii. Arranging mock Interviews.

iv. Conducting weekly Aptitude tests

v. Communicating with Alumni for available openings.

vi. Communicating with industry for campus interviews.

The following are the various activities to be done under placement cell.

i. The placement cell shall maintain database of top National/ International companies, with

their

addresses, contact numbers and their expectations from the students. This information is

divulged to the students on regular basis.

ii. The students may take help from the placement officer while preparing their profiles and

resumes.

iii. Placement cell will organize training to the students, which include preparatory exams, mock

interviews, group discussions, etc.

iv. The placement cell will prepare the album of the outgoing students with their profiles and

photographs, which helps the alumni activity in addition to the placements.

6.B.6 Feedback

Feedback from students / Alumni/Parents need to be taken with respect to Teachers/ Institution,

analyzed and remedial measures may be initiated

Student's feedback on teaching is an important element in the process of quality assurance of

education, which is usually conducted through 'online process, two weeks before the end of

semester.

The purpose of this feedback exercise is to gather information on student's learning experience.

The

information provided will be useful to teachers as well as the college in enhancing the quality of

BUNTS SANGHA’S



61

education at ALSJ. The data provided will be treated as confidential and released to the relevant

teacher after examination results published by the University. The College strongly encourages all

those students who have attendance more than 75% to take part in the exercise.

6.B.7 Alumni

a. Constitution of OB

The Alumni association is required to be formed with elected members from among the registered

alumni students. The committee will be responsible for various activities.

b. Activities

The association with its members is required to organize activities for the benefit of the students.

Activities include mentoring, placement, cultural, seminars etc.

c. Feed back

The college shall get the alumni feedback form filled by the outgoing student which is used to

update

the database (alumni) of the placement cell. Also, getting a regular feedback from will help the

institution to progress and move forward.

6.B.8 Add on courses

Since the college has a locale around that is basically populated with economically and

academically weaker members, it becomes imperative that the institution considers enhancing the

intellectual level of students through Add-on courses . These courses should complement the

academic environment and allow the students to improve their status of employability.

6.B.9 Bridge courses

Bridge courses in subjects may be designed by the department as and when there is a requirement

from students to help them with the syllabus.

6.C: Faculty ( Non- Teaching ) Related ( Refer Operation Manual)

6.C.1: Staffing pattern 6.C.2: Recruitment

6.C.3: Delegation of work

6.C.4: Appraisals & CRs

6.C.5: Promotion policies

6.C.6: Filing of records

6.C.7: Resignation/Termination process

6.C.8: Handing over Charge

Chapter 7: Organizational procedures:

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Organizing, like planning, must be a carefully worked out and applied process.

This process involves determining what work is needed to accomplish the goal, assigning

those tasks to individuals, and arranging those individuals in a decision‐ making

framework

The purpose of Organizational Process Definition (OPD) is to establish and maintain a

usable set of organizational process assets and work environment standards.

OPD helps in the process improvement by continuous improvement of the Processes and

other Process Assets by providing the raw material to implementations (in the form of

templates, checklists and guidelines) and then storing the output from these team in the

form of proposals, estimations, project plans, measurement data, quality check reports,

risk database, lessons learnt, review reports, defects log and reports etc across the

organization.

Organizing is a process of maintaining the flow of work and information and

grouping of activities, identification of authority and responsibility of employees in

the organization. Various steps of organizing process are as follows:

i. Determination of objectives: In the first step of organizing process, the objective of

the enterprises is to be determined. This determination of objective is the basic of

organizing a process of the enterprise. Without determining objectives, an

organizational process will not proceed and organizing function will become

meaningless. Virtually, the organization structure is so designed which could help to

accomplish the objectives. Thus, organization should have clear objective to achieve

its goal.

ii. Identification of activities: The next step in organizing is to identify and determine

the activities to be performed in order to achieve the goals. The activities should be

identified considering the present and changing environment. The total work of the

organization is systematically divided into various activities and sub-activities. It

facilitates the assignment of duties and delegation of authority.

iii. Grouping Activities: After identifying the necessary activities, closely related and

similar activities are grouped into division and departments. The act of grouping of

activities is called departmentation. Activities may be grouped on different bases. For

example; Functions, product, territories, customers, etc.

iv. Allocation of duties and responsibility: Now the fourth step in the organizing

process, is the assignment of the duties and the responsibilities. This assignment of

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job should be based as per the ability and capacity of the person to be assigned.

Organizing has to allocate the duties and responsibilities of the person very carefully

so as to achieve the departmental as well as organizational goals.

v. Delegation of authority: Delegation of authority is the most important device to

ensure about the attainment of goals. Under the organizing process, the top level

management should delegate authority to lower level management. While delegating

authority, the responsibility should be delegated too otherwise, it will be meaningless.

So, the authority and responsibility should be balanced.

vi. Coordination: In the last step of organizing process, coordination is given a due

emphasis. For the successful operation of any organization, there should be proper

and effective coordination between the activities and efforts of various departments.

Activities include:

i. Festivals/Functions Procedures

ii. Branding Procedures

iii. Procurement & Purchase Procedures

iv. Office Management Procedures

7.1 Important Festivals / Functions

The festivals / functions namely Independence Day, Republic Day, Teachers day,

Orientation program, Freshers‟ day and Annual day are celebrated with all pomp

and glory.

i. The Independence Day and Republic Day – These are celebrated in the customary

way by hoisting of the national flag where in the participants express themselves

about the patriotism and solidarity.

ii. The Teachers day - The management organizes a get-together for teaching staff

and rewards the entire faculty for their contribution in furtherance of quality

education in the institute.

iii. Orientation Programme – In this programme the newly admitted students are

welcomed along with their parents and given an exposure to do‟s and don‟ts to be

followed during the course at the institute and maximum information is provided

to the parents about the institute and its function through interaction.

iv. Annual day/ Fest - Every year during December/January Annual Fest of the

college is celebrated. This is an occasion for the college to inform the society at

large and parents in particular about the commitments and achievements of the

college. The college magazine is released. In this connection sports competitions

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are conducted earlier. Cultural & Co- curricular activities are conducted and

prizes are awarded to the winners.

7.2 Accounts and Audit (Refer to Operations Manual)

i. The college shall maintain systematic computerized accounts through its

accountant and AO.

ii. The methodology of accounts shall be approved by the Auditor and Chief

Accounts Officer.

iii. Regular audit shall be conducted at the college level (monthly) and the

report shall be sent to the management .

7.3 Attendance / Staff records ( To be maintained by HR Department)

7.4 Etiquette & Manners (Part of HR policy)

All staff should always exhibit good etiquette and polite behavior even under testing

conditions and shall not use derogatory and insulting language.

7.5 Recommendation letter issue procedures.

The college shall use a recommendation letter designed for the purpose. The college

shall collect Rs. 250 in the form of DD/Cash for dispatching the recommendation letter

to the concerned Institute/University where the student is seeking the admission.

Chapter 8: Teaching – Learning procedures

A. Teaching – Learning Procedures

B. Lab Management Procedures

C. Library Management Procedures

A. Teaching- Learning:

The Whole Teaching Learning Process has three sub-processes

a. Planning and Execution

b. Monitoring and Control

c. Procedure of Uploading Course Material on Intranet (ERP/Dedicated

Server)

Planning and Execution

The Teaching Learning process begins the moment a course has been allotted to a faculty.

HOD should allocate subject usually 15 days before the start of the new semester so as to

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enable the faculty to design the course well.

The Course Description consists of:

1. Title, TLP structure, Course pre-requisites

2. Objective: The objective is to be spelt out at the inception such that the students

understand that they would learn the process in designing, building, testing

etc. with the selection of appropriate technology.

3. Learning Outcomes: The Learning outcome of the course is what the student

should

know in order to meet course objective. It identifies broadly the topics, the

techniques, the tools on which the student should have knowledge,

understanding and awareness.

4. Topic Layout: This spells out the number of lectures, tutorials and practical sessions

to be devoted to each topic in the course. Care is taken not to waste any

contact

hour.

5. Lesson Plan: The lesson plan is built on a weekly basis for the whole semester. It

identifies the lecture contents to be covered in the week, the tutorial work to be

carried out and the practical work that would be based on the material that has

been covered in the previous week. The lesson plan thus identifies the flow of

work and strengthens lecture material by appropriate problem solving

sessions.

6. Methodology: This identifies the nature of interaction between the teacher and the

student, whether formal, case based and so on. Additionally, the expectations

from students are spelt out here so that there shall be a project, self-learning

exercises; term papers etc. could be prepared accordingly.

7. Evaluation: the instruments of evaluation are articulated here. These may be quizzes,

open book tests, closed book choice-less test etc. The break-up of marks is

also

given here.

8. Books and reference Material: This is a list of material relevant to the course and

available in the ALSJ Library.

Order Material for the Library

The titles, author, publisher etc. must be made available as soon as the course description is

finalized

Some guidelines for conducting Classes (Do's and Don'ts)

a. Learning is a cycle consisting of three steps, formulating a learning goal,

raising questions, and answering the questions by exploring knowledge

sources. The TL process must clearly spell out the learning goal of each class

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and formulate appropriate questions. The teacher is, of course, a great source

of knowledge but student-student interaction also goes a long way in

facilitating learning. Sufficient time must be set aside for other students to

comment, for example, by encouraging small debates on points requiring

clarification, calling for the class to discuss peer student's point of view,

commenting on student's solutions to exercises etc.

b. When a student actively participates in the TL Process, then and only then

does true learning happen. It is for the students to learn and put in the effort

to learn. Indeed, whether the students work individually, with the teacher, or

in groups, it is essential to make the student active. This is where the

approach of `Learning by doing' is so effective. A student tries to do, fails to

do and then learns to do. While trying, the student is active. When failure

occurs then the worst situation arises as inactivity sets in. This is where (a)

the teacher helps by leading to an atmosphere of learning being created and

(b) encourages finding knowledge sources.

c. The attention span of any audience is about 15 minutes. The student becomes

passive and goes into mental hibernation. It is necessary to bring the student

back to class. This can be done by setting a small question or exercise,

related to the material covered in the last 15 minutes. Students immediately

wake up to `do' the task. This gives the student an insight into other possible

solutions, how to evaluate solutions correctly, and also make the teacher

aware of the extent of the learning that has occurred.

d. To increase student-teacher interaction, we use electronic media. Complete

lecture-wise notes, Assignments and Tutorial sheets are prepared at the start

of semester by Faculty. The HOD or his/her representative (Sr. Professor)

shall review the quality of lecture notes, assignments and tutorials. Collection

of above mentioned items are to be kept in course file.

e. Teachers should make sure that classes, tutorials and laboratories are not left

unattended. Timely delivery of the lecture, tutorial and practicals should be

ensured.. No class should be left early.

f. Each Faculty has to upload the Lesson Plan, Question Bank, Assignment and

Tutorial Schedule and Power Point Presentation on internet at his/her domain

name. Faculty must ensure that solution of tutorials should be uploaded after

its commencing in class. Similarly, all dates of issuing of assignment,

submission date and examination dates are to be kept on intranet.

g. Mark the attendance in the register and fill absentee report daily and submit it

at designated place (HOD/Dean/Director's office).

Procedure for Uploading Course Material on Intranet

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The faculty members are required to upload all teaching-learning material on intranet in

approximate area designated for this purpose (Please contact HOD for details of these

areas). Teaching-learning material includes all transparencies or PPT or computer based

techniques, tutorial worksheets, laboratory worksheets, assignments & projects. Normally

this uploading should be done at least one week before the material is taken up for

teaching and latest by one week after the material is taught.

Quality Assessment of Course Material

Quality Assessment of course material is important, as ALSJ believes in quality

management. Assessment of course material will be done by Sr. Professors/Course

Coordinator. This assessment is meant purely for quality improvements and better

teaching. All teachers are expected to maintain the Course File and get teaching material

ready before the 1st Sessional Examination of the Semester. Chief Coordinator with

HOD will announce the schedule of reviewing the course material before Ist Sessional

Examination.

8.A. 1 Teaching methodology

All the faculty members will use interactive audiovisual teaching aids such as LCD, OHP

apart from conventional chalk and board.

Each of the class will be divided into several groups consisting of 5-6 students. The

distribution of students will be done in such a way that the group will consist of good –

average and below average students. Each group will have a group leader. These groups

will be active and will participate in guest lectures and presentation and other such

academic activities.

8.A.2 Guest Lectures/Visiting Faculty

The teaching / learning will involve a good portion of guest lecture. Presentations /

lectures are conducted by inviting eminent personalities from industry/academics to boost

their skills.

Wherever full time teaching faculty is not appointed, the subjects may be taught by

Visiting Faculty. While appointing Visiting Faculty, their specialization and experience

should be taken into account. Also remuneration for the same may be fixed based on the

experience and expertise of the Visiting faculty.

8.A.3 Seminars

Student shall be asked to give seminars on latest happenings and developments in the

relevant field. Each student shall present at least one seminar in a semester. During

seminars, each student is given 15 minutes for presentations followed by 5 minutes for

interaction.

8.A.4 Student Assignments

Students shall be given assignments as an additional feature in those syllabus-based

topics under remedial measures taken to help students.

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8.A.5 Communication Skills & Personality Development

The college should conduct regular Group discussions, mock interviews, workshops and

simulations to improve student skills. The college should enter into MOUs with

organizations to improve personality development of the students. The sessions should

be conducted by professional trained personnel.

8.A.6 Project Work

Each student will be doing projects in his/her third-year final year semester as a part of

their syllabus in some of the courses as required. For each project, one internal examiner

will be guiding the student from the college and the same will be evaluated as per

University of Mumbai requirements.

8.A.7 Industrial Tours & Educational Tours

The college will organize industrial and educational tours for students in the final year.

The industrial visit is completely financed by students.

8.A.8 Student Counseling /Mentoring

The faculty shall counsel students at regular intervals. Each faculty member will be

attached to a group of students. The faculty maintains the academic records/remedial

measures taken if any, as well as the counseling process records of his/her group of

students. Progress of the students is monitored. The faculty should try to motivate the

students continuously and guide them to achieve their targets.

Maintaining the Teacher‟s Diary on a daily basis and getting it verified by the respective

Coordinator/Head and the Chief Coordinator should be a regular process.

8. B: Laboratory Management Procedures

State of art computer laboratories are provided. Each faculty will handle 30 students in

each laboratory. Faculty is assisted by the laboratory programmers/laboratory assistants.

8.B.1 Laboratory Methodology

The faculty prepares manuals for each subject / laboratory which is followed strictly.

8.B.2 Laboratory administrative mechanism

Each laboratory is maintained by laboratory -in-charge and laboratory -assistant. The

assistants have to maintain registers like login register, service log register, stock

register, issue register, and any other register as required. The stock verification will be

carried out at the end of each academic year by the faculty deputed by the Principal.

8.B.3 Attendance

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It is mandatory for all the students to attend their laboratory sessions. Students should

follow the dress code and rules to attend the laboratory sessions. Laboratory records

should be submitted in the next laboratory session. The students shall sign in the login

register whenever they enter the laboratory.

8.B.4 Day-to-Day Lab Evaluation Process

It is mandatory for all the faculty members to evaluate the student performance in each

laboratory. The evaluation process is given in the laboratory lab attendance register.

8.B.5 Laboratory Management

All the computer laboratories are provided with UPS. In computer laboratory the server

shall have a minimum of two-hour battery backup and all the nodes having a minimum of

half an hour back-up capability.

8.C Library Management

Special emphasis is laid on the library management procedures and developing the library

with world class literature and competent enough to match the premier educational

institutions. Library will be taken-up as a strategic instrument to leverage learning and

knowledge-oriented culture in the college. The library will have all the possible literature

that can create highly competent and committed engineers.

8.C.1 Sufficiency of Number of Text Books

The college has sufficient number of text books so as to serve the basic needs of the

students, which should be upgraded from time to time so as to serve the requirements

8.C.2 Focus on reference and general books

The library focuses on having large number of reference and general books.

The reference section will consist of

i. Advanced titles on various subjects that are needed towards the curriculum.

ii. Titles which are suited for technical/competitive examinations.

iii. Titles which will usher research orientation among students.

iv. Hand Books and manuals.

The general books section shall consist of

i. Biographies of famous scientists, technocrats, and entrepreneurs.

ii. Books on business stories, company profiles.

iii. Books on communication skills, presentation skills, personality development.

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iv. English literature books essentially focusing on imbibing a soft, cultured

orientation among students.

v. Popular and general reading.

8.C.3 Journals & Periodicals

The Library contributes to a minimum of 6 national and 6 international journals for each

department in case of Commerce & management, 3 national and 1 international journals

in case of.

8.C.4 Periodicals

i. To have periodicals such as the week, India Today, Associate Professors digest,

Discover India, Business Today, Business World.

ii. Subject oriented periodicals like Harvard Business Review, HRM Review, Data

Quest, Computers Today, and Network Computing, Electronics today, IIM

periodicals, IEEE Periodicals, IT Com.

iii. Competitive Examination oriented periodicals like competition success review,

competition master, employment news, Chronicle Review.

iv. Added with back volumes of Journals and periodicals.

8.C.5 News Papers

College subscribes to leading newspapers such as, Times of India, Economic Times,

Loksatta, Udayavani, Karnataka Malla, The Hindu, Hindustan Times, Maharashtra Times

8.C.6 CD Library

The library needs to have a good collection of digital text books, ELT CD ROM‟s, Slide

presentations, Lectures, Profiles, Training Programmes, Tutorials and Software tools.

8.C.7 Digital Library

A State of Art digital library needs to be established with good number of digital books &

articles in various formats.

8.C.8 Competitive Examination Section

The college library should have a competitive examination section with all the study

material for CA/CS/ICWA / Civil services or any such other examination.

8.C.9 Computerized Library

The college has a computerized library management system which includes book and

Journals search, checkout and check-in, retrieval through Library Automation system.

8.C.10 Display System

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Library follows a good display system of new arrivals, notifications, or any other

information to be shared with the students and staff.

8.C.11 Suggestions

Faculty/Students can suggest book titles or journals through Online Public Access

Catalogue System or through a letter to Librarian.

8.C.12 Library Register Maintenance

Library should have student log book, staff log book to understand the frequency of

usage of library. Apart from this, the library shall maintain accession register, stock

register; purchase register, magazine and journal entry register, library issue register.

8.C.13 Library Utilization Report

The library should conduct regular library auditing on student and staff usage of books,

journals and magazines and prepares an annual library utilization report.

8.C.14 Ambience

An excellent ambience is created in the library consisting of display stands and boards,

newspaper stands, magazine rack, new arrival rack, etc. along with reprographic

facilities.

Chapter 9: Faculty related procedures ( Refer to Operations Manual- HR

Management )

i. Categorization & eligibility procedures

ii. Recruitment procedures

iii. Compliance requirements of the employee at the time of joining

iv. Induction Procedures

v. Duties and responsibilities

vi. Teaching and Research related activities

vii. Responsibility allocation procedures

viii. Contact hours

ix. Pay fixation procedures

x. Performance appraisal procedures

xi. Training procedures

xii. Faculty development Procedures

xiii. Grievance redressal

xiv. College meeting procedures

xv. College timings & holiday procedures

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xvi. Leave procedures

xvii. Allowance accrual procedures

xviii. Conduct & Disciplinary procedures

xix. Resignation procedures

NOTE:

General Norms for Experience

i. The teaching experience in the degree colleges, post-graduation in the relevant

subject only will be considered.

ii. Teaching experience in schools, junior colleges and private coaching centers,

training centers will not be considered.

9.1 Recruitment Procedure

Staff is recruited as per University/UGC guidelines(For teaching) and as per Staffing

pattern(For non-teaching)

All the fresh appointees are introduced through a one-day induction programme which

consists of

i. Creating awareness about the culture, norms, standards and expectations of

ALSJC.

ii. To make the new appointee acquainted with the existing faculty of ALSJC and in

particular with the respective department.

iii. Facilitating the individual conversant with the syllabi, scheduling of sessions and

other related matters.

9.2 Duties and responsibilities of the faculty members:

i. Comply with college guidelines.

ii. Be on time to the institution and be present during all working hours.

iii. Be present in front of the class room at least 5 minutes before the commencement

of class and engage the whole session.

iv. Follow college and departmental policies and procedures. The faculties are

required to prepare teaching schedule and lecture notes in tune with the academic

calendar.

v. Be courteous towards fellow faculty members, other staff, students and visitors.

vi. Maintain pleasant working environment which fosters collegiality and teamwork.

vii. Be at work place when required. This includes the vacation period or holidays

whenever his/her presence is required.

viii. No leave will be availed without prior approval; leave will be sanctioned only

after adjustment of class work and other responsibilities.

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ix. Maintain the confidentiality of the information.

x. 10.The management has the right to terminate the services of the employee or the

employee can leave ALSJC with one month‟s notice or one month‟s salary in lieu

thereof during probation period and three months in case of permanent employee

9.3 Teaching and Research Related Activities

i. The faculty members should continuously strive to achieve good feedback from

the students and colleagues.

ii. Adopt effective teaching methodologies.

iii. Present extension lectures / invited lectures outside the ALSJC and especially in

reputed educational and technical institutions.

iv. Writing Text Books with reputed national and international publications.

v. Receive grants for teaching and research, lab equipment, and development of

laboratory experiments and design projects.

vi. Writing original supplementary notes / reading material, manuals, etc.

vii. Advice and guide students in their learning process.

viii. Publish articles in recognized technical journals or proceedings of conferences in

national and international conferences.

ix. Involve in research activities.

x. Guide undergraduate and graduate projects and supervise Ph.D. programme.

xi. Attend workshops, , national and international companies / institutions.

xii. Participate in consultancy and advisory services to companies / institutions.

xiii. Edit professional journals, technical monographs and proceedings of conferences.

9.4 Responsibility Allocation Procedures

Work load of a teacher should not be less than 40 hours a week, of which teaching

contact hours should be as follow (As per UGC/University Directives)

S.No

Activity Hours per week

Professors/HOD Assoc.

Professors

Asst. Professors

Contact Hours

(Instruction)

8 16 20

Preparation,

Assessment,

Evaluation

6 10 10

Administration,

Research,

Guidance and

Counseling

Developmental

26 14 10

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Activities etc.

Total 40 40 40

The faculty should put in 40 hours of effective work per week. Teachers shall be present

in the institution during the working hours unless engaged in official work outside.

9.5 Contact Hours

The teaching is reckoned in terms of contact hours. The contact hours are sum of lecture,

tutorial and practical hours.

9.6 Pay Fixation Procedures (As per HR Policy)

The basic compensation at ASLJC includes fixed pay, Incentive pay and all other pay

benefits. The following are the details:

9.7 Fixed Pay (As per HR Policy)

9.8 Incentive Pay (As per HR Policy)

9.9 Fixed Pay Scales: (As per HR Policy)

1. Professor : 37400-67000+AGP 10000

2. Associate Professor : 15600-39100+AGP 8000

3. Assistant Professor : 15600-39100+AGP 6000

Note: 50% of DA is merged with basic pay and D.A., H.R.A and C.C.A. will be

calculated on merged pay. DA, HRA and CCA will be paid as per Government Norms.

9.10 Design of the Salary structure & Allowance (As per HR Policy)

9.11 Seminar Grant

i. There is a provision for grant of an amount for attending the seminar once

in a year in case of faculty who has put in six months of service. In case of

the faculty leaving the institution within three months after attending the

seminar the amount granted for the seminar has to be returned by the

faculty.

ii. The sanction for seminar grant could be obtained by applying in a

prescribed format. Immediately on return, the employee should submit a

detailed report of the proceedings of the seminar and the particulars of

expenditure to the Director through proper channel.

9.12 Medi-claim

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A group Medi-claim policy will come into effect for the staff who have put in a minimum

service of six months in the organization.

9.13 Performance Appraisal Procedure

A Performance Appraisal scheme may be instituted. In this scheme, the performance of

the faculty will be analyzed through a feedback from the students, colleagues, seniors,

the HOD and the Principal. The faculty is also entitled for a self-appraisal. For this

purpose, there are two formats namely student feedback and self-appraisal.

9.14 Training Procedures

Training needs of the faculty are continuously assed by HODs. The consolidated list is

sent to the placement cell through the Principal. Based on this , placement officer

organizes the training program in consultation with the Principal. This is organized

during winter and summer vacation and also the staff are deputed to attend various

program conducted by other reputed Institutions. The identified training areas in

general are

i. Presentation & Communication Skills

ii. Teaching Methodology

iii. R & D Procedures

iv. Personality Development Programme

v. Continuing Education

9.15 Meeting Procedures

The following meetings are conducted at regular intervals under the chairmanship of

the Principal.

a. Meeting with Heads of Departments

Meeting with Heads of Departments is conducted once in a week to brief them about

the latest developments in the college and also to get feedback from them regarding

fulfillment of various targets set including the academic schedule. Minutes of the

meeting shall be recorded and circulated among all the HOD’s. Emergency meetings are

organized whenever required.

b. Intra Departmental Meeting

Each department conducts meetings once in a week and maintains the minutes of the

meeting. These meetings are conducted to monitor and take corrective action for

effective functioning of the department.

c. Faculty Meeting

Total faculty meeting is conducted once in two months. The agenda of the meeting is

circulated among the faculty in advance to enable the participants to come prepared for

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a fruit full discussion without loss of time. The minutes of the meeting are recorded and

circulated immediately after the meeting. Emergency meeting could be called for

whenever required.

d. Coordinators Meeting

The coordinators of various committees will meet once in a fortnight and discuss the

progress of various targets set by themselves and record the minutes of the meeting.

9.16 Report on Meetings

A brief and consolidated report of the meetings is kept as record.

9.17 Timings

All the faculty members are expected to be present in the college at least 10 minutes

before the actual timing of the college and stay till 6hours and 40 minutes are

completed. A staff member can leave early or come late with prior permission of the

Principal. This facility can be availed thrice in a month and the permission cannot exceed

duration of one hour at a time.

9.18 Holidays

The college observes all the holidays for the calendar year as per the

University/Government GR

9.19 Vacation

The faculty who have completed one year of service can avail summer vacation/ Diwali

vacation as per University GR. Others can avail proportionately. Vacation is sanctioned

by the Principal subject to University approvals.

9.20 Norms for Utilizing Leaves (As per HR Policy)

Leave calculations are done on the basis of calendar year for Non-Teaching and

Academic year for the Teaching faculties.

i. Leave cannot be claimed as a matter of right. On exigencies of work the leaves so

sanctioned can be either revoked or cancelled.

ii. A Leave account shall be maintained for each employee in an appropriate form.

3. The staff can not avail more than three days of leave at a time. A special

permission from the Director is required to avail leave for more than three days.

iii. The intervening holidays will be considered as leave except the weekly holidays

i.e. Sundays and second Saturdays.

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iv. Leave is not permitted during peak period of the college, decided by the

Principal.

v. The un-utilized casual leaves will lapse by end of the year and cannot be carried

forward.

vi. Principal is sanctioning authority for all the staff and Secretary to the Principal.

vii. The days of work put in by the faculty on non-working days will be treated as

additional leaves (CCL) to their credit which has to be availed within six months.

viii. The period of deputation of the Employees will be treated as ‘On Duty’.

9.21 Categories of Leaves (As per Operation Manual)

The following categories of leaves are available for the faculty members.

a. Casual Leaves

i. All employees of the College are entitled for 15 days of casual leave in a

calendar year or proportionate to the period of the service during the

year as per University VC Directives.

ii. Facility of half day casual leaves is available.

iii. Casual leave can be availed with prior permission subject to work

adjustment at the college.

b. Half Pay Leaves

Half pay leave may be granted to an employee who has completed three years of

service to an extent of 10 days in a calendar year on conformed medical

grounds.

c. Maternity Leave

The confirmed female staff members are eligible for maternity leave for a period

of three months leave with half pay twice in total period of service. Employees

availing this facility should sign a bond to serve the institute at least for duration

of two years.

d. Marriage Leave

Staff who have put in a minimum of one year of service are eligible for a special

leave of 15 days in case of his/her marriage.

e. Leave due to bereavement in family

On sudden expiry of an employee’s kith and kin, three days of special leave is

permitted for permanent faculty.

f. Study Leave

The Institution encourages qualification improvement of the faculty. To this end

the college grants study leave for its permanent employees with half pay for that

period. The decision of the management is final and will be considered on the

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merits. The maximum number of faculty deputed is restricted to one member per

department per year subject to:

i. The faculty put in three years of service in the organization. The period of study

leave should be for a period of two years for M.Tech. / M.E. / M.Phil. programme

and three years for Ph.D.

ii. The faculty concerned should execute a bond to the effect that he/ she shall

serve the institution for double the period of study leave availed or refund

double the amount in case of his/her decision to leave the organization earlier

than the stipulated period. Any extension of such leave shall be on leave without

pay.

iii. Management is the sanctioning authority for study leave on the

recommendations of the Principal and the Head of the Department concerned.

9.22 Lean on employment

In case the employee so chooses to be away from duties for a period of one year or

less lean on employment will be considered on the merits of the case. This facility

can be availed by the employee who has put in 5 years or more continuous service in

the Institution. During such leave, he/she shall not be entitled for any pay or

allowances.

9.23 Reprisal

Leave taken / availed against the normal procedure is considered as unauthorized

absence and attract disciplinary action.

9.24 Travel Allowance

Staff on official duty can avail TA as per the following guidelines.

i. The employee can receive an appropriate amount as travel advance on

filling up the prescribed form for the purpose.

ii. In case of travel by bus, the actual fare will be reimbursed on production

of proof.

iii. In case of travel by train, the actual expenditure incurred will be

reimbursed subject to a maximum of II AC for Professors and III AC for

Associate Professors & Assistant Professors.

iv. If there is no bus/train transportation facility, a taxi can be hired on

authorization by the Director.

v. Local Transportation Allowance will be paid a maximum of Rs. 150 per

day.

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vi. The employee on return from temporary duty should submit all the bills

concerning the expenditure within two days.

9.25 Daily Allowance

Staff on official duty can avail DA as per the following guidelines.

S.No. Category A Grade City B Grade City 1. Professors Rs.750 Rs.500 2. Associate

Professors Rs.450 Rs.300 3. Assistant Professors Rs.400 Rs.250

For the purpose of claiming D.A., the absence of the employee from the headquarters

is reckoned i.e., the time between the officer’s departure and arrival from and to the

head will be taken into account. For period less than 24 hours of absence DA is

admissible as per the following rates: Absence Less than 6 Hours No D.A.

Absence more than 6 hours, but less than 12 hours Half D.A.

Absence more than 12 hours Full D.A.

9.26: Faculty Development

Induction of high quality faculty in technical institutions is essential to sustain and

enhance excellence of technical education. The following are essential for high quality

faculty development.

i. Recruit potentially bright and qualified faculty.

ii. Faculty should keep pace with the cutting-edge technology.

iii. Faculty should be encouraged to publish papers in good journals and

participate in National and International Conferences.

iv. Management should have a plan to send 10 to 15% of their faculty for higher

studies to reputed institutions periodically if necessary so that all faculties

should ultimately hold a Ph.D. degree.

v. Post-doctoral experience should be encouraged.

vi. Capsule courses by reputed faculty in weak areas must be arranged.

vii. Seminars by distinguished experts from Industry and Academia must be

arranged periodically.

viii. Each faculty must deliver a seminar at least once in each semester in his area of

specialization.

ix. Improved utilization of institutional resources.

x. Designing and developing learning resources.

xi. Up gradation of competence in knowledge and skills in specified area(s) for

better teaching at UG/PG levels.

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xii. Undertaking research for creation of new knowledge resources and new

technologies and undertaking consultancy projects for industry and community.

xiii. Peer review and feedback from students.

xiv. Procurement of learning resources such as video films, multimedia and CAI

packages.

xv. Building up infrastructure and resources for research.

xvi. Teachers should

xvii. Incentives to teachers for participating in continuing education programs,

consulting services, services to community and economy.

xviii. Establish a system to recognize merit and outstanding performance of teacher.

xix. Offer service package that would attract and retain good quality teachers.

9.27 Resignation Procedures

A resigned should follow the underlined procedure.

1. No faculty will submit resignation in the middle of the academic year. They should

give one-month notice or refund one month pay in lieu thereof to resign from the

Institute that too only at the end of academic year.

2. The letter of resignation has to be forwarded through proper channel.

3. During the notice period no leaves will be sanctioned. If he/she is absent from the

duties during the notice period, the notice period is extended.

4. The faculty should submit a No-Due Certificate in the appropriate proforma.

5. The college issues a “relieving letter” along with “service certificate” and returns the

certificates and documents pertaining to the faculty.

Chapter 10: Assessment & Accreditation

Education plays a vital role in the development of any nation. Therefore, there is a

premium on both quantity (increased access) and quality (relevance and excellence of

academic programmes offered) of higher education. The NAAC has been set up to

facilitate the volunteering institutions to assess their performance vis-a-vis set

parameters through introspection and a process that provides space for participation of

the institution

Benefits of Accreditation

Institution to know its strengths, weaknesses, and opportunities through an informed

review process

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Identification of internal areas of planning and resource allocation

Collegiality on the campus

Funding agencies look for objective data for performance funding

Institutions to initiate innovative and modern methods of pedagogy

New sense of direction and identity for institutions

The society look for reliable information on quality education offered

Employers look for reliable information on the quality of education offered to the

prospective recruits

Intra and inter-institutional interactions

Eligibility criteria

Higher Education Institutions (HEIs), with a record of at least two batches of students

graduated, or been in existence for six years, whichever is earlier, are eligible to apply for the

process of Assessment and Accreditation (A&A) of NAAC, and fulfil the other conditions or

are covered by the other provisions, if any, mentioned below

Autonomous colleges /Constituent Colleges / Affiliated Colleges (affiliated to

universities recognised by UGC as an affiliating University)

Provided the Colleges are affiliated to a University recognised by UGC for the purposes

of affiliation. Constituent colleges of a Private and Deemed- to be Universities are

considered as the constituent units of the University and thus will not be considered for

A&A independently. Such constituent colleges need to come along with the University

Provided the colleges / institutions not affiliated to a University are offering programmes

recognized by Statutory Professional Regulatory Councils and have been recognised by

Association of Indian Universities(AIU) or other such Government agencies concerned,

as equivalent to a degree programme of a University

Note

The NAAC accreditation does not cover distance education units of HEIs and offshore

campuses.

All the institutions intending to apply for Assessment and Accreditation by NAAC need

to mandatorily upload the information on All India Survey on Higher Education (AISHE)

portal. AISHE code (reference number) is one of the requirements for Registration.

Units of assessment

NAAC's instrument is developed to assess and grade institutions of higher education

through a three-step-process and make the outcome as objective as possible. Though the

methodology and the broad framework of the instrument is similar, there is a slight

difference in the focus of the instrument depending on the unit of Accreditation, i.e.,

Affiliated / Constituent colleges / Autonomous colleges / Universities / Health Science /

Teacher / Physical Education.

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Institutional Accreditation

University: University Central Governance Structure along with all the Under Graduate

and Post Graduate Departments.

College: Any College - affiliated, constituent or autonomous with all its departments of

studies.

Process

Criteria & weightages

NAAC has identified a set of seven criteria to serve as the basis of its assessment

procedures. NAAC has categorized the Higher Educational Institutions into three major

types (University, Autonomous College, and Affiliated/Constituent College) and assigned

different weightages to these criteria under different key aspects based on the functioning

and organizational focus of the three types of HEIs.

The criterion-wise differential weightages for the three types of HEIs are:

Curricular Aspects 150 (U) 150 (Au) 100 (Aff)

Teaching-learning & Evaluation 200 (U) 300 (Au) 350 (Aff)

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Research, Innovations & Extension 250 (U) 150 (Au) 120 (Aff

Infrastructure & Learning Resources 100 (U) 100 (Au) 100 (Aff)

Student Support & Progression 100 (U) 100 (Au) 130 (Aff)

Governance, Leadership & Management 100 (U) 100 (Au) 100 (Aff)

Institutional Values & Best Practices 100 (U) 100 (Au) 100 (Aff)

Key Indicators Under each Criterion a few Key Indicators are identified. These Key Indicators (KIs) are

further delineated as Metrics which actually elicit responses from the HEIs.

Grading

Institutions are graded for each Key Aspect under four categories, viz. A, B, C and D,

denoting Very good, Good, Satisfactory and Unsatisfactory levels respectively. The

summated score for all the Key Aspects under a Criterion is then calculated with the

appropriate weightage applied to it and the GPA is worked out for the Criterion. The

Cumulative GPA (CGPA), which gives the final Assessment Outcome, is then calculated

from the seven GPAs pertaining to the seven criteria, after applying the prescribed

weightage to each Criterion.

Advantages of CGPA Letter grades converted to Numerical Grade Points (overall score in Cumulative Grade

Point Average)

Qualitative measurements converted to grade points

Wider scope for normalizing the scores

Extreme biases (if any) could be minimized

A one point difference between two letter grades, with 50 or 100 points assigned between

two successive letter grades results in appreciable finetuning of the process

Relative evaluation would be more exact, due to a reduction in variations and standard

deviations

Inter-Peer Team variations are substantially reduced

With scare scope for adjustment at any stage, the peer team judgment would be more

accurate

Grievance redressal/ Reassessment

The NAAC views the process of assessment and accreditation as an exercise in

partnership, done jointly by the NAAC and the institution being assessed. Every stage of

the process is marked by transparency. The institution is consulted at various stages of

the process – eliminating conflict of interest with the peers, planning the visit schedule,

sharing the draft peer team report before the team leaves the campus etc. In spite of this

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participatory approach, there may be institutions that might have grievances to be

addressed. Therefore, to provide a review mechanism for institutions who are aggrieved

about the process or its outcome or any other issues related thereof, the NAAC has

evolved Grievance Redressal Guidelines.

On announcement of the A&A outcome, the institution not satisfied with the

accreditation status may submit:

1. The letter of intent for appeal along with a request to provide the criterion wise scores so

as to reach NAAC within 30 days from the receipt of the letter intimating the

accreditation status from NAAC.

2. The application for Appeal in the format prescribed by NAAC (refer Grievance Redressal

Guidelines) should reach NAAC within 30 days from the date of receipt of the criterion

wise scores from NAAC. The application for appeal should be submitted along with the

requisite non-refundable fee of Rs. 1,00,000/- plus service tax (GST @ 18%).

No correspondence (including phone calls) will be entertained on the matter till the

appeal is disposed of by the "Appeals Committee/EC of NAAC. An Appeals Committee

constituted for the purpose will consider the appeal and make recommendations to the

Executive Committee (EC). The decision of the EC shall be binding on the institution.

Scope of Appeals Committee Extended

The Executive Committee (EC) reiterated during 53rd meeting on September, 4th 2010,

that Appeals Committee is meant to consider not only the appeals from the Institutions

but also to consider cases referred to it by the EC, in case of any deviation from the

process of Assessment and Accreditation, violations, complaints, etc.

Institutions, which would like to make an improvement in the accredited status, may

volunteer for Re-assessment, after completing at least one year but not after the

completion of three years. The manual to be followed for re-assessment is the same as

that for the Assessment and Accreditation. However, the institution shall make specific

responses based on the recommendations made by the peer team in the first assessment

and accreditation report, as well as the specific quality improvements made by the

institution. The fee structure would be the same as that for Assessment and Accreditation.

Cycles of accreditation

Institutions, which would like to make an improvement in the accredited status, may

volunteer for Re-assessment, after completing at least one year but not after the

completion of three years. The manual to be followed for re-assessment is the same as

that for the Assessment and Accreditation. However, the institution shall make specific

responses based on the recommendations made by the peer team in the first assessment

and accreditation report, as well as the specific quality improvements made by the

institution. The fee structure would be the same as that for Assessment and Accreditation.

http://naac.gov.in/assessment-accreditation/19-quick-links/84-guidelines-and-intent-appeal

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When an institution undergoes the accreditation process for the first time it is referred to

as Cycle 1 and the consecutive five year periods as Cycles 2, 3, etc.

For Cycle 1, please refer Process of accreditation

For Cycles 2, 3, etc. the following are essential:

IQAC to be functional

Timely submission of AQARs annually

Institutions to submit IIQA, six months before the expiry of the accreditation status

Other steps remain the same as first cycle

Assessment outcome

The final result of the Assessment and Accreditation exercise will be an ICT based score,

which is a combination of evaluation of qualitative and quantitative metrics. This will be

compiled as a document comprising three parts.

1. Peer Team Report Section 1: Gives the General Information of the institution and its context.

Section 2: Gives Criterion wise analysis based on peer evaluation of qualitative

indicators. Instead of reporting with bullet points, this will be a qualitative, descriptive

assessment report based on the Peer Team‟s critical analysis presenting strengths and

weaknesses of HEI under each Criterion

Section 3: Presents an Overall Analysis which includes Institutional Strengths,

Weaknesses, Opportunities and Challenges.

Section 4: Records Recommendations for Quality Enhancement of the Institution

(not more than 10 major ones).

2. Graphical representation based on Quantitative Metrics (QnM)

This part will be a System Generated Quality Profile of the HEI based on statistical

analysis of quantitative indicators in the NAAC‟s QIF (quality indicator framework).

Graphical presentation of institutional features would be reflected through synthesis of

quantifiable indicators.

3. Institutional Grade Sheet

Contains the Institutional Grade Sheet which is based on qualitative indicators,

quantitative indicators and student satisfaction survey using existing calculation methods

but it will be generated by a software.

The above three parts will together form “NAAC Accreditation Outcome” document. It is

mandatory for the HEIs to display it on their institutional website apart from NAAC

hosting it on its website.

http://naac.gov.in/docs/Flowcharts%20of%20A%20and%20A%20process-%20v1.pdf

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Range of institutional

Cumulative Grade Point Average (CGPA) Letter Grade Status

3.51 - 4.00 A++ Accredited

3.26 - 3.50 A+ Accredited

3.01 - 3.25 A Accredited

2.76 - 3.00 B++ Accredited

2.51 - 2.75 B+ Accredited

2.01 - 2.50 B Accredited

1.51 - 2.00 C Accredited

<= 1.50 D Not accredited

With Effect From July 2017

Chapter 11 : Conduct rules (This is a part of existing HR manual

and will became part of operation manual.)(For faculties)

Every faculty shall be governed by these rules and is liable for all consequences in the event

of any breach of rules.

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i. No faculty shall engage in strike or similar activities such as absence from work or

neglect of duties etc.

ii. Maintain integrity, devotion to the duties, honesty and impartiality in official dealings,

be courteous and polite, and be loyal to the institute and management.

iii. Be on time to the institution and be present during all working hours. No leave will be

availed without prior approval unless in case of sickness/emergency; leave will be

sanctioned only after adjustment of class work and other responsibilities. Even during

leave or vacation, no faculty shall leave headquarters without the prior permission of the

competent authority.

iv. No faculty can be a member of any political party and participate in political activities.

v. No faculty shall divulge any information or make any statement, in writing or

publishing via any media.

vi. No faculty can engage directly or indirectly in any trade, private tuition or undertake

outside employment.

vii. Any faculty involved in legal proceedings of a court should keep the institution

informed about the facts.

viii. Any aggrieved faculty should seek redressal through the grievance procedure of the

institute.

Disciplinary Action

A. All employees are liable for disciplinary action for disobedience, misconduct and

dereliction/negligence of duty. However, such disciplinary action shall be taken after

establishing the grounds on which the disciplinary action is initiated and after a

reasonable opportunity has been provided to the employee to defend himself/herself.

B. After establishing the misconduct of the employee one or many of the following

disciplinary actions will be initiated.

a. Issue of a Memo

b. Withholding increments/promotion

c. Recovery from his salary whole or part of any pecuniary loss caused to the

college due to negligence of duty or breach of orders/rules.

d. Suspension

e. Removal from service

C. If the competent authority feels it necessary to constitute an enquiry as a part of the

procedure for taking disciplinary action, the enquiry committee shall consist of three

members – HOD and two senior faculty members from other departments.

D. An employee can appeal to the management/governing body against any punishment

imposed upon him/her by the competent authority.

E. Terminated Staff member will not be reappointed under any circumstances.

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CHAPTER 12: General information and rules & regulations of

ALSJ College (For students )

(All these rules/instructions are included in College prospectus and hence brief of

prospectus shall be covered in academic manual and details will be included in

Prospectus)

The Institution attaches utmost importance to discipline and character building. Therefore, the rules mentioned below must be followed by the students:

a. Students shall not be allowed to enter the college premises without showing the valid Identity Card. They should wear the Identity Card around their neck as long as they are in the college premises.

b. Students shall attend all classes, tutorials ,seminars, practicals and college examinations according to the time-table. Students remaining absent shall submit leave note signed by their parents/guardian stating reasons for their absenteeism. Absenteeism over three days should be immediately brought to the notice of the Principal.

c. Students must produce/present identity cards for inspection or verification when demanded by any college staff. Refusal to produce I-card for inspection amounts to indiscipline and will be punishable.

d. Students shall be in their classes in time. Late comers may not be allowed to enter the class.

e. Students shall not bring with them unauthorized persons into the college

premises.

f. Students shall take proper care of all college property. Any damage done to the property of the college by disfiguring walls, rooms, windows and fitting or breaking the furniture and such things is a breach of discipline and will be punishable .As such damage done to the college property will have to be repaired by the concerned class student/s. The students shall not throw papers/wrappers/empty bottles or any other material which makes the premises dirty .Students shall take eatables inside the canteen only .

g. The Students should come formally dressed to the college and in the formal

uniform on specified days. h. Collecting funds for any purpose is strictly prohibited unless scrutinized and

permitted by the Principal. i. Associations/Organizations will be formed only with the prior permission of the

Principal. j. No meeting, demonstration party or picnic will be permitted without prior

permission from principal and undertaking from students.

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k. For inviting a person to preside / address/ participate in association / organization / visits etc. prior permission of the Principal is necessary.

l. Subjects/topics selected for debates/lectures/seminars etc., must have the written approval of the Principal.

m. Students are liable to be removed from the college for misconduct or any other serious breach of discipline.

n. Any grievance regarding academic matter should be first brought to the notice of the Head of Department or the Vice-Principal before meeting the Principal.

o. Smoking is strictly prohibited in the college premises. p. No Freshers party/Farewell party shall be allowed without prior permission of

the Principal(College authorities will not take up the responsibility for the functions held outside the college campus.)

q. Students will not be allowed to use mobile phones for the purpose of listening to music in the college or photography in college premises unless permitted by staff/authorities in writing. The student will be punished if found using mobile phone without permission .The punishment will be at the discretion of the Principal.

r. Matters not covered by the existing rules will be reset at the discretion of the Principal

______________________________________________________________________________

Disclaimer:

This Academic Manual of Operations includes policies and procedures, including

personnel policies and procedures that affect day-to-day operations of the college. No

part of the Manual constitutes an express or implied contract nor may any part of the

Manual be construed as terms or conditions of a contract with the college. Although

many policies and procedures contain mandatory phrases or terms, such as "shall" or

"will" or "must," the use of those or similar terms or phrases does not indicate any intent

that the policies or procedures constitute an express or implied contract or a contractual

term or condition.

While the statements contained in this Academic Manual of Operations include general

policies and procedures, it is impossible for policies and procedures to address every

specific circumstance. The Management of Higher Education Institutions reserves the

right to modify, discontinue or add policies and procedures as it deems appropriate at any

time and without notice. ____________________________________________________________________________________

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