Bulk Fuel Terms and Conditions

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TABLE OF CONTENTS

AdministrativeInformation31Purpose..42 Contract Term andRenewals..43 Standard Terms andConditions.44 Questions andAnswers45 BidResponse4

6 AdministrativeFee57 Quarterly UsageReports..58Award.59 Special Terms andConditions...610

Subcontractors..1311 PricingInstructions.1312 FuelSpecifications..14

Exhibit A Idaho Transportation Department Billing/ContactInformation...17Attachment 1 Form for Bidder

Questions..18Attachment 2 ZoneMap.20Attachment 3 Signature Page for Manual Submissions (Provided as a separatefile)Attachment 4 Bidding Schedule (Provided as a separate Excel File)

Bulk Fuel and Heating Oil Page 2ITB03870


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1 PURPOSEThe purpose of this bid is to establish contracts for the purchase and delivery ofBULK FUELS AND HEATING OIL for various State departments and politicalsubdivisions.

2 CONTRACT TERM and RENEWALSContracts will be for an initial three (3) year period commencing on or aboutOctober 1, 2012, with option to renew, upon mutual agreement of both parties, fortwo (2) additional one-year periods. The State of Idaho (State) will not be obligatedor required to purchase any of the Contractors surplus inventories resulting fromthe expiration of this contract.

3 STANDARD TERMS and CONDITIONSThe State of Idaho Standard Contract Terms and Conditions and SolicitationInstructions to Vendors are hereby incorporated by reference into this solicitation asif set forth herein in their entirety, and are located on the Internet athttp://purchasing.idaho.gov/terms_and_conditions.html

4 QUESTIONS and ANSWERSThis solicitation is issued by the State of Idaho Division of Purchasing via IPRO (IdahoeProcurement System):(http://ipro.sicomm.net/IPRO). The Division of Purchasing is the only contact for thissolicitation. All correspondence shall be in writing. In the event that it becomesnecessary to revise any part of this ITB, amendments will be posted at IPRO. It is theresponsibility of the bidder to monitor IPRO for any updates or amendments. Any oralinterpretations or clarifications of this ITB shall not be relied upon. All changes to thisITB must be in writing and posted at IPRO to be valid.

Written questions must be submitted in writing on Attachment 1 (via e-mail) to:

ITB Lead: Frank PiercePhone: 208-332-1605e-mail: [email protected]

QUESTIONS MUST BE RECEIVED BY 5:00PM MOUNTAIN TIME ON THE DATELISTED IN THE ITB ADMINISTRATIVE INFORMATION. Timely received writtenquestions will be answered via an addendum which will be posted to IPRO.(http://ipro.sicomm.net/IPRO)

5 BID RESPONSE5.1 Bids may be submitted electronically through IPRO

(http://ipro.sicomm.net/IPRO), or submitted manually (in paper). Manual bidsmust be received at the Office of the Division of Purchasing and timestamped using the Divisions time stamp, no later than the date and time setforth for the Bid Closing. The addresses for courier and US Mail delivery arecontained on the State of Idaho Signature Page. Do not fax or e-mail yourresponse.

http://purchasing.idaho.gov/terms_and_conditions.htmlhttp://ipro.sicomm.net/IPROhttp://ipro.sicomm.net/IPROhttp://ipro.sicomm.net/IPROhttp://purchasing.idaho.gov/terms_and_conditions.htmlhttp://ipro.sicomm.net/IPROhttp://ipro.sicomm.net/IPROhttp://ipro.sicomm.net/IPRO


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5.1.1 Manually submitted bids must be sealed. Submit one (1) original andone (1) copy of the Bid, marked ITB0###, Title Original (or copy)along with one (1) electronic copy (on CD or USB).

5.1.2 Manually submitted bids must include a completed State of IdahoSignature Page, with an original handwritten signature, as well as all

other required documents. Failure to include a signed, complete originalState of Idaho Signature Page will result in a finding that the Bid is non-responsive, and no further consideration will be given to the Bid. Be

certain to include your FEIN and Fax Number on the State of IdahoSignature Page. If you have a web site, please include that information aswell.

5.1.3 If you are submitting your bid electronically via IPRO, enter the cost as $.01 and upload allrequired documents, including the Bidding Sheet (provided as a separate file to this solicitation).

5.2 Complete the Bidding Schedule (Attachment 3 Excel format) asinstructed.

6 ADMINISTRATIVE FEEThe administrative fee requirement for these contracts will be waived. Thecontractor(s) will not be required to collect or remit any administrative fees oncontracts issued from this bid.

7 QUARTERLY USAGE REPORTContractor must furnish detailed usage reports as designated by the State. InADDITION to any required detailed usage reports, Contractor must also submit asummary quarterly report of purchases made from the Contract utilizing the SBPOSUMMARY USAGE REPORT FORM available for download at:http://purchasing.idaho.gov/forms.html. A Summary Usage Report Form must besubmitted for each quarter (enter 0 if no purchases were made during a quarter).

7.1 Submission of Quarterly Usage Reports to Division of Purchasing

Reporting Time Line (Fiscal Year Quarters): Fee and Report Due:

1st Quarter July 1 - Sept 30 October 31st2nd Quarter Oct 1 - Dec 31 January 31st3rd Quarter Jan 1 - Mar 31 April 30th4th Quarter Apr 1 - Jun 30 July 31st

E-mail your completed Quarterly Summary Usage Reports [email protected].

Failure to submit the required report may be cause for disqualification ofContractor for future contracts, or other action by the State.

7.2 Submission of Quarterly Usage Reports to the Idaho TransportationDepartment (ITD)

http://purchasing.idaho.gov/forms.htmlmailto:[email protected]://purchasing.idaho.gov/forms.htmlmailto:[email protected]


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Contractor must furnish a quarterly detailed usage report by ITD District (byproduct, by delivery site) to Jackie McCloughan,

[email protected].

8 METHOD OF AWARD

Award for all agencies EXCEPT the Idaho Transportation Department will be made tothe lowest cost responsive and responsible bidder by Zones (1-6). See map(Attachment 2). Multiple awards are anticipated from this solicitation; however, abidder may receive an award in more than one Zone.

8.1 Idaho Transportation Department Districts 1, 2 and 6, award will be made:8.1.1 For each delivery site, award will be all or none based on lowest

grand total of extended unit prices (margins) bid for all products at thatdelivery site.

8.1.2 Bidders are required to bid all types of fuel requested for a single deliverysite.

8.1.3 Bids not offering all required items for a delivery site will not be

considered or accepted for that site.8.1.4 A bidder may be awarded more than one delivery site.

8.2 Idaho Transportation Department Districts 3, 4 and 5, award will be made:8.2.1 For each District, award will be all or none based on the lowest grand

total of extended unit prices (margins) bid for all products at all deliverylocations within the District.

8.2.2 Bidders are required to bid all types of fuel required for all deliverylocations within a District.

8.2.3 Bids not offering all required items for all delivery locations within aDistrict will not be considered or accepted for that District.

8.2.4 A bidder may be awarded more than one District. Bidders may offer a bidfor any one or more Districts.

9 SPECIAL TERMS and CONDITIONS

9.1 MANDATORY PRE-CONTRACT MEETINGPrior to contract start date, the State and Contractor(s) will hold a meeting toreview all contract provisions. This meeting will be coordinated by the Idaho

Transportation Department, and will be held via teleconference. ALLSUCCESSFUL CONTRACTORS ARE REQUIRED TO ATTEND THIS MEETING.

Teleconference details will be provided upon contract execution.

9.2 TRANSITION PERIODIn the event a replacement contract is not established before expiration ofthis contract or upon termination by the State, it is the responsibility of theContractor to continue the contract under the same terms and conditionsuntil a new contract is in place. At no time shall this transition period be morethan ninety (90) days beyond the original expiration date of the contract.

9.3 EXCEPTIONS TO USE

mailto:[email protected]:[email protected]


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State agencies will obtain all bulk fuels and heating oil from this contract. TheState reserves the right to purchase product elsewhere on an emergencybasis or where any delivery requirements are burdensome or restrictive.

9.4 CLOSING DELIVERY SITESAgencies reserve the right to close any delivery site or discontinue any fuel

product at any time without prior notice to the Contractor or penalty to theState.

9.5 REPLACEMENT DELIVERY SITESThe State can close any delivery site and establish a replacement deliverysite within twenty (20) miles of the original site. The Contractor must deliverfuels for the replacement site at the same margin as was being charged atthe closed site.



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hand at time of delivery. Bill of lading must also be attached to thedelivery ticket. The State will pay only for the actual amount of fueldelivered as shown on the delivery vehicles metering device or onbill of lading.

9.7.4 Delivery is required within two (2) calendar days after receipt of order.

Deliveries exceeding two (2) calendar days may be allowed, at thediscretion of State agency ordering personnel, at time of order.Exception: Idaho Transportation Departments Osburn Yard:Delivery is required within twenty-four (24) hours after receipt of order.

9.7.5 At least twenty-four (24) hours before delivery, the Contractor mustcontact the delivery site advising them of the arrival time of thedelivery truck [within a two (2) hour period of time]. For all deliveries, aState agency representative must be(1) Informed of the delivery truck arrival;(2) Afforded an opportunity to observe/confirm off-loading; and(3) Be given a numbered delivery receipt to sign confirming

delivered quantities. Practical procedures for accomplishing theserequirements will be at the discretion of each State agency.

9.7.6 Unless specified by the ordering agency at time of order, the deliverymust be during normal working hours at the site where the product isbeing delivered.

9.7.7 Contractor must provide telephone numbers for contact by Stateagencies.

9.7.8 Prior to fueling, the Contractor will determine that the tank system tobe filled is able to hold the volume of fuel being delivered.

9.7.9The Contractor shall perform all deliveries to facilities in a safe andprofessional manner. Contractors equipment shall be in good workingorder and all Contractor personnel shall be trained in safety measuresto preclude accidents endangering personnel or property.

9.7.10 The Contractor must provide systems necessary to prevent spillsand overfills from occurring during the product transfer. The Contractormust also provide the systems necessary to prevent product fromreaching streets, catch basins or other drainage structures duringproduct transfers.

9.7.11 The fuel truck operator will be present during delivery and takean active part in the prevention of spills. The fuel truck operator willtake immediate action to stop the flow of product when the workingcapacity of the tank has been reached or when an emergency or spilloccurs. Prior to transfer of product and also prior to departure ofdelivery truck, the fuel truck operator shall examine the lowermostdrain and all outlets for leakage, and if necessary, tighten, adjust orreplace to prevent liquid leakage.



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9.7.12 The majority of the Idaho Transportation Department above-ground storage tanks are filled through a fill port located on top of thetank however a number of ITD delivery sites are filled through a fillport located on the side of the tank. Contractor(s) is responsible forfamiliarizing themselves with each sites tank configuration.

9.7.13 In the event deliveries are sub-contracted to another vendor bythe Contractor, the Contractor is ultimately responsible for complyingwith all conditions of this contract.

9.7.14 In the event of emergencies (declared or undeclared) ornatural disasters, ITD delivery sites will be given first priorityfor fuel orders.

9.8 TAXES

9.8.1 Contract prices and/or Contractor margins shall not include taxes.

Taxes applicable at time of delivery are to be added to invoices asseparate entries.

9.8.2The State does not pay Federal Excise tax. This tax is not to beincluded on Contractors invoice.

9.8.3 It is agreed and understood that the Contractor shall be responsible forfiling all necessary claims for tax refunds due the Contractor.

9.8.4 As of January 1, 1996, Idaho Fuel Tax must be charged on all UNDYED(CLEAR) DIESEL FUEL sold. If tax-paid fuel (clear) is used fornontaxable purposes, you may claim a refund from the tax commissionby filing a Form 75. For any questions please call your nearest State ofIdaho State Tax Commission office.

Idaho Fuel Tax will not be charged on any DYED DIESEL FUEL.Red-Dyed HIGH-SULFUR diesel fuel Cannot be used in any motor vehicle. Can be used in equipment, stationary engines, combines, tractors,etc.

Red-Dyed ULTRA LOW-SULFUR Diesel Fuel Can be used in vehicles operated exclusively by state or localgovernment Can be used in vehicles that are not required to be licensed,equipment, stationary engines, combines, tractors.

9.9 INVOICES

9.9.1 Contractors margin must include any and all delivery expenses. Nofuel surcharges will be allowed.



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9.9.2 The State reserves the right to withhold payment without penalty untilproperly executed invoice/delivery tickets are submitted.

9.9.3 Invoices must be Contractors invoices. The State will not acceptinvoices from sub-contractors and will not pay sub-contractors.

9.9.4 Contractors invoices will include the agencys billing/contactinformation (name, address, phone and fax no.) as provided by theordering agency.

9.9.5 The Contractor must deliver/fax an invoice to each agencysbusiness office within forty-eight (48) hours [two (2) calendardays] after delivery of the fuel. The billing contact information forIdaho Transportation Department delivery sites can be found onExhibit A of these specifications. Other agencies will furnish billinginformation to the Contractor on an as-needed basis. In the case of alate delivery, fuel base price will to be the lower of the price posted byIdaho Transportation Department on the actual day of delivery or any

day between date of order and actual date of delivery.

9.9.6The Contractors invoice will show the date of delivery and separatelylist, for each fuel delivered, the fuel price (as posted on the Idaho

Transportation Department website), quantity, the Contractors marginand all applicable fixed costs (i.e., taxes). Invoices that are notitemized will be rejected and payment may be delayed.

9.9.7The following are fixed costs per gallon:State Excise Tax (gasoline) $0.25Special Fuels Tax (undyed diesel only) $0.25Federal LUST Tax $0.001Idaho Transfer Fee $0.01Federal Oil Spill Recovery Fee

Clear gasoline and diesel $0.0019E10 gasoline $0.0017

Where applicable, Washington Hazardous Substance Fee 0.7% ofwholesale selling price

NOTE: Special Fuels Tax is not charged on dyed diesel.

9.9.8 Any mandatory fixed costs added by federal, state or local governmentafter award of this contract will be allowed.

9.10 PRICE ADJUSTMENTS/PRICING

9.10.1 The States intention is to establish fuel contracts whereby thepurchase price per gallon of fuel can be directly reconciled to thepublished OPIS RackFax Closing prices FOB Terminal in ct/gal,excluding taxes, discounts and Superfund line items based on thefollowing formula:



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Contract Net Price per gallon = OPIS RackFax Rack Average pricein effect on date of delivery + Applicable Taxes/Fees + ContractorsMargin

9.10.2 The OPIS RackFax RACK AVERAGE prices identified as OPISCLEAR GROSS GASOLINE PRICES for Unl, Mid and Pre Unl shall be used

to reference changes in contract net prices for unleaded gasoline.

9.10.3The OPIS RackFax RACK AVERAGE prices identified as OPIS GROSSDISTILLATE PRICES for Ultra Lo Sul Red No. 2, and Ultra Lo Sul Red No.1 shall be used to reference changes in contract net prices for DieselNo. 2 ULS Dyed and Diesel No. 1 ULS Dyed.

9.10.4The OPIS RackFax RACK AVERAGE prices identified as OPIS GROSSDISTILLATE PRICES for Ultra Lo Sul No. 2 and Ultra Lo Sul No. 1 shallbe used to reference changes in contract net prices for low sulfurclear diesels.

9.10.5 OPIS RackFax RACK AVERAGE prices identified as OPIS GROSSDISTILLATE PRICES for Hi Sul No. 2 and Lo Sul Red No. 1 shall be usedto reference changes in contract net prices for Heating Oil No. 2 andHeating Oil No. 1, respectively.

9.10.6 BiodieselSummer, 2 lines consisting of 20% biofuel, 80% Ultra lo Sul Red No. 2Winter, 3 lines consisting of Ultra Lo Sul Red No. 2, Ultra Lo Sul Red No.1, and chemical additiveContractor must itemize each fuel separately (see 9.9.6), and mustprovide copies of their distributors biofuel invoice so pricing can beverified by the State.

9.10.7 Terminal prices to be used for the various Division of PurchasingZones are: SPOKANE, WA terminal (for Zones 1 & 2); BOISE, IDterminal (for Zone 3); BURLEY, ID terminal (for Zone 4); andPOCATELLO, ID terminal (for Zones 5 & 6). No other price changemethod such as referencing your own price list or your supplier'sposted price list or any other publication shall be considered.

9.10.8 The contract base prices will be per the Oil Price InformationService (OPIS) OPIS RackFax as published daily by UCG, 11300Rockville Pike, Suite 1100, Rockville, MD 20852-3030. These prices willbe the prices in effect for deliveries made on that date and will beposted on the Idaho Transportation Department (ITD) internet website.

The State expects to receive and post the prices in the afternoon on adaily basis Monday through Friday, holidays excepted. Weekend andholiday prices will be posted the following business day. Contractoragrees to access the ITD website to determine appropriate contractbase prices. (The internet website address will be provided tosuccessful vendors at time of award.)



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PLEASE NOTE: ITD reserves the right to add or remove products forterminals and update the OPIS website as necessary. For example, thePocatello terminal no longer stocks premium unleaded therefore nopricing is reflected.

9.10.9 Blended diesel (#1 diesel blended with #2 diesel or petroleum

based diesel blended with biodiesel) may only be invoiced at the actualquantity of each gallon of each fuel grade delivered. Blending feesmust be included in the Contractors margin.

9.10.10 The price per gallon for diesel with a winter chemical additivemust be the same as the price per gallon without the additive. TheContractors invoice is to show the winter chemical additive as aseparate entry. Blending fees are to be included in fuel margin.

9.10.11 It is understood and agreed that company names and prices canbe removed from and added to the OPIS RackFax publication by thepublishing company without affecting the procedure for price

computation.

9.10.12 If it appears that an error has occurred in any OPIS RackFaxissue, the Division of Purchasing shall contact the publisher forclarification.

9.10.13 If it is discovered, after the fact, that an OPIS RackFaxpublication that had been used to adjust prices was in error, or thatanother error occurred, corrections will be made subject to thefollowing conditions:

9.10.13.1 The error is detected and sufficient data is available tomake corrections within thirty (30) calendar days after theeffective date of the contract prices reflecting the erroneouspricing information.

9.10.13.2 The amount necessary to make the correctingadjustment, plus or minus, must require an invoice correctionin excess of $40.00.

9.10.14 Notwithstanding the above, should the price structure becomeunworkable, detrimental or injurious to the State of Idaho, or result inprices which are not truly reflective of current market conditions andno adjustment in price is mutually agreeable, the Division ofPurchasing reserves the right to cancel this contract.

9.11 ORDERING PROCEDURE

9.11.1 There is no minimum order quantity. Every effort will be madeby the State of Idaho ordering agencies to consolidate orders of allitems for each delivery destination.



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9.11.1.1 Orders may be placed to Contractor by telephone, e-mail orby fax.

9.12 CONTRACT CANCELLATION CONDITIONSIn addition to any other reasons otherwise available to the State, a contract may beterminated in part or in its entirety by the Division of Purchasing upon written or

verbal notice for a violation of any of the following conditions:

9.12.1 Delivery of any contaminated product or delivery of any productthat does not meet the bid specifications for that product. Finaldetermination of fuel contamination or product specification deviationwill be made by a certified commercial laboratory approved by theIdaho Transportation Department or the Idaho TransportationDepartment laboratory.

9.12.2 Inability or failure to deliver product(s) by the time agreed towhen order is placed, unless prior notification (telephone) is receivedby the using agency. In case of Contractors inability or failure to

deliver product(s) by the time agreed, or in the case of an emergency,the State reserves the right to order elsewhere as necessary.

9.12.3 Failure of a Contractor to provide necessary and completedocumentation of a fixed cost adjustment (increase/decrease).

9.13 MINIMUM DELIVERY QUANTITYThere shall be no minimum delivery quantity required. Bids requiring a minimumdelivery order will not be considered for award.



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10 SUBCONTRACTORSBidders must list any subcontractors and describe the extent to whichsubcontractors will be used to comply with contract requirements. Contractorsmust ensure that all subcontractors and their employees will meet all requirementsof the contract. If the bidder utilizes any entity other than the entity submitting thebid to provide any of the services required by this bid, the relationship between the

two entities is considered that of a contractor-subcontractor for the purpose of thissection, regardless of whether a relationship is based on an actual written contractbetween the two.

11 PRICING INSTRUCTIONS

11.1 Bidders: Enter your bid price (margin) for each type of fuel and deliverydestination in the appropriate spaces in the attached Bid Schedule(download the Bid Schedule a separate attachment to thesolicitation). Bidder is to show the amount (margin) to be added tothe OPIS RackFax Rack Average price for the city or terminaldesignated for each zone: Spokane, WA (Zones 1 & 2), Boise, ID (Zone

3), Burley, ID (Zone 4), and Pocatello, ID (Zones 5 & 6).

11.2 Refusal by a bidder to accept OPIS RackFax Rack average prices forthe contract price adjustments as specified herein will be cause fornon-acceptance of their bid.

11.3 Bidders margin must include freight (delivery cost); blending fees(charge for blending Diesel #1, Diesel #2 and any chemical additives);and all other costs except fixed costs (taxes).

11.4 Storage capacity information is provided but is not a guarantee.Quantities given are estimates of use for bidding purposes only andare not guarantees. Actual quantities to be used are unknown and maybe more or less. No minimum order quantity is guaranteed.

11.5 Sites listed in the bid schedule are expected to be active during thecontract period but could become temporarily inactive or permanentlyclosed at any time. There is no guarantee that any site will remain inuse.

11.6 In the proper column of the bid schedule, indicate the price per gallonand the name of the product for winter chemical additive if you canprovide it for each specific Idaho Transportation Department site youare bidding. Bidders inability to offer winter chemical additive will notbe reason for rejection of a bid nor will it be used as criteria for bidaward.

11.7 In the proper column of the bid schedule, enter Y (yes) or N (no)indicating your ability to provide biodiesel to each specific Idaho

Transportation Department site you are bidding. Bidders inability tooffer biodiesel will not be reason for rejection of a bid nor will it beused as criteria for bid award



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EXCEPTION: ITDs Hailey site must be biodiesel. Bids for any dieselproduct other than biodiesel will not be considered.



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12 FUEL SPECIFICATIONS

12.1 FUEL QUALITY

12.1.1 All fuels delivered are subject to testing by a certifiedcommercial laboratory, approved by the Idaho Transportation

Department or the Idaho Transportation Department laboratory, todetermine acceptability. If fuel delivered is contaminated or does notcomply with contract specifications, all costs for testing shall be paidby the Contractor. In addition, the State reserves the right to requirethe Contractor to remove Contractor-supplied contaminated or non-compliant fuel from bulk tanks and equipment tanks and replace thecontaminated or noncompliant fuel with fuel that meets specifications.

The cost for removal of the contaminated or non-compliant fuel andthe cost for the cleanup shall be paid by the Contractor. Contractoragrees to pump the bulk tank and equipment tanks to removeContractor-supplied contaminated or non-compliant fuel within twenty-four (24) hours after receiving verbal or written notification that the

product is contaminated or does not meet contract specificationrequirements.

12.1.2 The State reserves the right to procure a sample of fuel from theContractors delivery truck at time of delivery for purposes ofverification of specification compliance.

12.1.3 Deliveries and/or payment may be refused if quality isunacceptable.

12.1.4 Nothing herein shall preclude conformance with other federal,state, or local regulations that may be more stringent.

12.2 SPECIFICATIONS FOR GASOLINE

12.2.1 Gasoline must meet or exceed the most current and activestandard specification listed in the American Society for Testing andMaterials (ASTM) Specification D4814.

12.2.2 Contractor must provide gasoline complying with volatilityrequirements as outlined in ASTM, Specification D4814, Table 4(Seasonal Specifications).

12.2.3 For all delivery sites requiring unleaded gasoline, the Contractoragrees to provide unleaded gasoline with an anti-knock index(R+M)/2 of at least 87. It is assumed all orders are for 87-octane,however, an ordering agency may order a higher octane fuel.Contractors margin will be the same for all gasoline regardless ofoctane.NOTE: All deliveries to ITD unleaded tanks must be 87-octane orbetter. If Contractor fails to deliver the minimum 87-octane product,



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Contractor shall bear all expenses to remove and or replace thecontents of the affected tank.

12.2.4 Minimum required octane ratings:Unl Mid-grade Pre-Unl Spokane terminal: 87 89 92

Boise terminal: 87 89 91

Burley terminal: * 85 88 91Pocatello terminal: * 85 87 91

* Agencies will order Mid-Grade, see 12.2.3, above.

12.2.5 Contractor must attach and maintain octane stickers on allgasoline pumps at sites where they deliver gasoline.

12.3 SPECIFICATIONS FOR DIESEL FUEL

12.3.1 Diesel fuel must meet or exceed the most current and activestandard specification listed in the American Society for Testing andMaterials (ASTM) Specification D975 (cetane, distillation and gravity).

12.3.2 Diesel fuel must meet or exceed standard specifications listed inASTM Specification D1976 (water and sediment).

12.3.3 Ultra Low-sulfur dyed diesel must meet or exceed standardspecifications listed in ASTM Specification D4294.

12.3.4 The Idaho Transportation Department requires ULow-sulfur dyed diesel in ALL CASES (except for high sulfur #2 used asheating oil at Cotterell East Port of Entry and Cotterell West Port ofEntry).

12.4 SPECIFICATIONS FOR HEATING OILS

12.4.1 Heating Oil #1/Stove Oil (ULow Sulfur Dyed Diesel #1) - Forpot-type burners and circulating air furnaces.

12.4.2 Heating Oil #2 (High-Sulfur Dyed Diesel #2) - For pressure andgun-type oil burners.Note: If market conditions prevent Contractor from obtaining high-sulfur dyed diesel, then low-sulfur dyed diesel may be substituted withapproval of ordering agency. In this case, the Contractor will invoice forthe low-sulfur diesel.

12.5 SPECIFICATIONS FOR DIESEL #2 FUEL BLENDING

12.5.1 Contractor must provide blended diesel that meets or exceedsstandard specifications listed in the American Society for Testing andMaterials (ASTM) Specification D2500.

12.5.2 Contractor must provide blended diesel that is suitable for useat the temperatures that can reasonably be expected to occur. In most



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cases satisfactory operation can be expected to occur if the cloud point(or wax appearance point) is 5 degrees F above the tenth percentileminimum ambient air temperature for the area.

12.5.3 It is the Contractors responsibility to determine the total tankvolume after delivery is the correct blend.

12.5.4 The following blending table suggests appropriate fuel blends:TEMPERATURE (Degrees F): 0 -5 -10 -15 -20 -25 -30 -35

#1 DIESEL 0% 15% 40% 50% 60% 67% 75% 100%#2 DIESEL 100% 85% 60% 50% 40% 33% 25% 0%

12.6 SPECIFICATIONS FOR CHEMICAL TREATMENT OF DIESEL FORWINTER CONDITIONS

12.6.1 In addition to diesel blends for winter conditions some agenciesmay prefer purchasing diesel fuel that has been treated with a winterchemical additive in place of ordering a blend. Blending of #1 and #2

diesels may be done in addition to chemical for very cold regions of thestate. Award of this contract will not be based on the vendors abilityto provide a chemically-treated winter blend.

12.6.2 If the Contractor can provide winter chemical additive, agenciesmay order diesel fuel treated with a winter chemical additive.

12.6.3 Ordering agency must approve the additive being used by theContractor.

12.6.4 Contractor must provide chemically blended diesel suitable foruse at the temperatures that can reasonably be expected at eachspecific delivery site.

12.6.5 Contractor must determine the chemical blend rate appropriatefor the post-delivery total tank volume.

12.6.6 Contractor must treat the diesel before delivery to a site. TheContractor must not blend in the agencys tank.

12.7 SPECIFICATIONS FOR BIODIESEL

12.7.1 Some agencies may require diesel blended with a percentage ofbiodiesel delivered to one or more of their tanks. Award of this contractwill not be based on the vendors ability to provide biodiesel.

12.7.2 If the Contractor can provide biodiesel and the ordering agencyrequests it, the Contractor and the ordering agency must mutuallyagree on the cost of the biodiesel at the time of ordering. This costmust include any cost for blending.



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12.7.3 Contractor must blend biodiesel with the diesel before deliveryto a site. The Contractor must not blend in the agencys tank.

12.7.4 Please note that ITDs Hailey site is Biodiesel ONLY.



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EXHIBIT AIDAHO TRANSPORTATION DEPARTMENT BILLING/CONTACT INFORMATION

Zone 1Supply Operations SupervisorITD District 1

600 W Prairie AveCoeur dAlene, ID 83815-8764P 208 772 1245F 208 772 1265

Zone 2Supply Operations SupervisorITD District 2P.O. Box 837Lewiston, ID 83501-0837P 208 799 5090F 208 790 4302

Zone 3Supply Operations SupervisorITD District 3P.O. Box 8028Boise, ID 83707-2028P 208 334 8317F 208 334 8321

Zone 4Supply Operations SupervisorITD District 4216 Date StShoshone, ID 83352

P 208 886 7890F 208 886 7896

Zone 5Supply Operations SupervisorITD District 5P.O. Box 4700Pocatello, ID 83205-4700P 208 232 3346F 208 239 3395

Zone 6Supply Operations Supervisor

ITD District 6P.O. Box 97Rigby, ID 83442-0097P 208 745 5650F 208 745 6981



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ATTACHMENT 1 BIDDER QUESTIONS

PLEASE DO NOT IDENTIFY YOUR NAME OR YOUR COMPANYS NAME OR PRODUCTNAMES OF INTELLECTUAL PROPERTY IN YOUR QUESTIONS.

ADD ROWS BY HITTING THE TAB KEY WHILE WITHIN THE TABLE AND WITHIN THEFINAL ROW.

The following instructions must be followed when submitting questions using thequestion format on the following page.

1. DO NOT CHANGE THE FORMAT OR FONT. Do not bold your questions orchange the color of the font.

2. Enter the ITB section number that the question is for in the ITB Section field(column 2). If the question is a general question not related to a specific ITBsection, enter General in column 2. If the question is in regards to a State

Term or Condition or a Special Term or Condition, state the clause number in

column 2. If the question is in regard to an attachment, enter the attachmentidentifier (example Attachment A) in the ITB Section (column 2), and theattachment page number in the ITB page field (column 3).

3. Do not enter text in column 5 (Response). This is for the States use only.4. Once completed, this form is to be e-mailed per the instructions in the ITB.

The e-mail subject line is to state the ITB number followed by Questions.



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(ITB#, Title)

ITBSectio

n

ITBPage

Question Response

1

23

4

5

6

7

8

9

10

1112

13

14

15

16

17

18

19

20

21

22

23



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Attachment 2 Zone Map

Bulk Fuel and Heating Oil Page 25

Bulk Fuel Terms and Conditions

Documents