1 Building a Marketing Dashboard using Excel and SAS Tim Walters InfoTech Marketing
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1
Building a Marketing
Dashboard using
Excel and SAS
Tim Walters
InfoTech Marketing
Desired Outcome – Dashboard
Sheet and 6 Results Sheets
2
Client Environmental
Considerations Client company has software to facilitate transfer of
images between mobile phones and the Internet
3
Environmental Factor Resulting Decision
Needed results in workbook for email
distribution among key executives
Workbook must include all data. No
external references allowed
Needed flexibility in certain reporting
parameters
User selects parameters
Adding capable handsets and sites over
time
Stop system when new information
encountered
Unknown technical skills of people running
system
Make interface simple and from familiar
source (Excel)
Expected large influx of customers Use SAS for processing
May not have SAS PC Files module Write output files using ODS
System Overview
User Opens Excel Workbook
User Completes Workbook Form
User Runs –Launches SAS & Excel Monitors
SAS ProcessingResults
Workbook Populated
User Distributes
4
1. User Opens Excel Workbook
5
Folder
Location of
SAS
2. User Completes Workbook Form
6
3. User Runs – Launches SASPrivate Sub Run_Click()
access_type = &H400
still_active = &H103
'this will be used to delete files and check for existence
Set fsofile = CreateObject("scripting.filesystemobject")
a = ThisWorkbook.path
On Error Resume Next
fsofile.deletefile (a & "\phone_errors.xls") 'Deletes existing file
fsofile.deletefile (a & "\site_errors.xls") 'Deletes existing file
sas_location = Workbooks("company Reports.xls").Worksheets("Sheet1").Range("B1").Value
sas_program = a & "\ReadWeeklyFiles.sas"
datec = "'" & Application.WorksheetFunction.Text(Calendar1, "ddmmmyy") & "'" & "d"
runparm = a & "\$" & datec & "$" & WeeklyFile & "$" & Weeks & "$" & CountryCutoff & "$" & HeavyUsers & _
"$" & PreviouslyActive & "$" & AccountsUsingBackup & "$" & UploadActivity & "$" & SitesConfigured _
& "$" & UploadSites & "$" & NumDaysUploads & "$" & NumDaysActiveUploads & "$" & _OTA_Downloads
completeline = sas_location & " -sysin " & sas_program & " -log " & a & " -noprint -sysparm " & runparm
'uses shell execute
taskid = Shell(completeline, 1)
hproc = OpenProcess(access_type, False, taskid)
7
3. User Runs – Excel MonitorsDo 'loop continuously
'check on the process
GetExitCodeProcess hproc, lexitcode
'allow event processing
DoEvents
Loop While lexitcode = still_active
currpath = ActiveWorkbook.path
If fsofile.fileexists(currpath & "\phone_errors.xls") Then
MsgBox ("New phones exists. Please update handsets.csv and re-submit")
Workbooks.Open (currpath & "\phone_errors.xls")
Workbooks.Open (currpath & "\handsets.csv")
stopper = "Yes"
End If
If fsofile.fileexists(currpath & "\site_errors.xls") Then
MsgBox ("New sites exists. Please update parameters.csv and re-submit")
Workbooks.Open (currpath & "\site_errors.xls")
Workbooks.Open (currpath & "\parameters.csv")
stopper = "Yes"
End If
If stopper <> "Yes" Then Workbooks.Open (currpath & "\Weekly Dashboard.xls")
Me.Hide
Unload Me
End Sub
8
4. SAS Processing – ReadWeeklyFiles.sas
Read 14 Parameters Passed%macro createmacvars;
%global week_date folder filedate ;
%let folder=%scan(%quote(&sysparm),1,$);
%let week_date=%scan(%quote(&sysparm),2,$);
%let filedate=%scan(%quote(&sysparm),3,$);
%let weeks=%scan(%quote(&sysparm),4,$);
%let country_cutoff=%scan(%quote(&sysparm),5,$);
%let heavy_users=%scan(%quote(&sysparm),6,$);
%let previous_active=%scan(%quote(&sysparm),7,$);
%let accounts_using_backup=%scan(%quote(&sysparm),8,$);
%let upload_activity=%scan(%quote(&sysparm),9,$);
%let sites_configured=%scan(%quote(&sysparm),10,$);
%let upload_sites=%scan(%quote(&sysparm),11,$);
%let num_days_uploads=%scan(%quote(&sysparm),12,$);
%let num_days_active_uploads=%scan(%quote(&sysparm),13,$);
%let ota_downloads=%scan(%quote(&sysparm),14,$);
%mend;
%createmacvars;
9
4. SAS Processing – ReadWeeklyFiles.sas
Program Aspects
All files must be in the same folder. Folder name used for input/output files
Input%let userfile=&folder&filedate Users & Accounts.csv;
%let parafile=&folder.Parameters.csv;
%let handfile=&folder.Handsets.csv;
Output%let out_errors=&&folder.phone_errors.xls;
%let out_weekly=&&folder.weekly.xls;
10
4. SAS Processing – ReadWeeklyFiles.sas
Stop Program for New Data%macro stopp;
%if &obs_errors > 0 %then %do;
ods html file="&&out_errors" style = printer headtext="<STYLE> TD
{MSO-NUMBER-FORMAT:\#\#\,\#\#\#\,\#\#0;}</STYLE>";
title;
proc print data=phone_errors(keep=phone_text_1_20) &printstyle;
run;
ods html close;
%abort;
%end;
%if &site_o_errors > 0 %then %do;
ods html file="&&out_site_errors" style = printer headtext="<STYLE> TD
{MSO-NUMBER-FORMAT:\#\#\,\#\#\#\,\#\#0;}</STYLE>";
title;
proc print data=site_errors(keep=site_code) &printstyle;
run;
ods html close;
%abort;
%end;
%mend;
11
/* data file of new types not in
table */
data phone_errors;
set company.userphone;
if phone_type=" ";
run;
%obsnvars(phone_errors);
data site_errors;
set company.usersite;
if site_type=" ";
run;
%obsnvars(site_errors);
/* invoke stopp macro -- if phone
or site errors, stops awaiting user
correction */
%stopp;
/* this macros gets the number of observations and number of columns for certain datasets */%macro obsnvars(ds);
%global dset vars_phonesvars_sites obs_errors sites_obssite_o_errors;
%let dset=&ds;%let dsid =
%sysfunc(open(&dset));%if &dsid %then
%do;%if &ds=phone_errors %then
%let obs_errors=%sysfunc(attrn(&dsid,Nobs));
%if &ds=site_errors%then %let site_o_errors=%sysfunc(attrn(&dsid,Nobs));%let rc = %sysfunc(close(&dsid));
%end;%else
%put Open for data set &dsetfailed - %sysfunc(sysmsg());%mend obsnvars;
4. SAS Processing – ReadWeeklyFiles.sas
Output Files Using ODSMain File
ods html file="&&out_weekly"
style = printer
headtext="<STYLE> TD
{MSO-NUMBER-
FORMAT:\#\#\,\#\#\#\,\#\#0;}</
STYLE>";
title;
proc print
data=weekly_report_out(wher
e=(week_activated ne -10))
&printstyle;
var _numeric_ ;
run;
ods html close;
12
Parameters File Fed Back to Excel
data uploads_28_final;
weeks=symget('weeks');
heavy_users=symget('heavy_users');
previous_active=symget('previous_active');
country_cutoff=symget('country_cutoff');
run;
ods html file="&&out_within_28" style = printer
headtext="<STYLE> TD
{MSO-NUMBER-
FORMAT:\#\#\,\#\#\#\,\#\#0;}</STYLE>";
title;
proc print data=uploads_28_final &printstyle;
run;
ods html close;
5. Results Workbook Populated –
Weekly Dashboard.xls
VBA Code in Microsoft Excel Objects This
Workbook
13
5. Results Workbook Populated –
Weekly Dashboard.xlsSub Chart_Update()
Application.ScreenUpdating = False
Application.DisplayAlerts = False
Application.EnableEvents = False
a = ThisWorkbook.Path
pp = "Weekly Dashboard.xls"
With Workbooks(pp)
' Clear existing worksheets
.Worksheets("within28").Cells.ClearContents
.Worksheets("weekly").Cells.ClearContents
.Worksheets("countries active").Cells.ClearContents
End With
' start by processing within 28 file
Workbooks.Open (a & "\within28.xls")
Workbooks("within28.xls").Worksheets("within28").Cells.Select ‘selects all cells from workbook
Selection.Copy ‘copy
Workbooks(pp).Worksheets("within28").Activate ‘activate worksheet you want
Range("A1").Select
ActiveSheet.Paste14
5. Results Workbook Populated –
Weekly Dashboard.xls
More Chart_Update Macro Statements
Application.ScreenUpdating = True
Application.DisplayAlerts = True
Application.EnableEvents = True
End Sub
15
6. User Distributes – Checks Data,
Manually Saves, and Manually Emails
16
Advantages/Disadvantages of
Excel-SAS-Excel System
17
Advantages Disadvantages
•Use Excel
charts/formatting
•Utilize powerful SAS
processing
•User can run from familiar
interface
•Ubiquity of Excel
•Limit SAS licensing
•Must know some VBA and
its peculiarities
•May hit Excel row/column
limits – 64,000 in Excel
2003, 1 million in Excel
2007
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