PARKS, RECREATION & CULTURE (9000) BUDGET DEPT: Parks, Recreation & Culture UNIT NO. 9000 FUND: General - 0001 1 of 15 Budget Summary Category 2015 Budget 2015 Actual 2016 Budget 2017 Budget 2017/2016 Variance Expenditures Personnel Costs $27,072,197 $27,092,618 $24,471,215 $23,615,847 ($855,368) Operation Costs $10,398,689 $11,532,250 $11,103,068 $10,580,640 ($522,428) Debt & Depreciation $0 $0 $0 $0 $0 Capital Outlay $1,109,706 $1,187,769 $1,307,338 $1,158,122 ($149,216) Interdept. Charges $7,420,332 $7,944,967 $8,599,095 $8,573,303 ($25,792) Total Expenditures $46,000,924 $47,757,604 $45,480,716 $43,927,912 ($1,552,804) Legacy Healthcare/Pension $5,102,017 $5,129,229 $5,996,834 $5,912,922 ($83,912) Revenues Direct Revenue $18,347,221 $21,302,176 $20,465,740 $20,972,170 $506,430 Intergov Revenue $159,114 $470,001 $129,367 $125,450 ($3,917) Indirect Revenue $0 $7,774 $0 $0 $0 Total Revenues $18,506,335 $21,779,951 $20,595,107 $21,097,620 $502,513 Tax Levy $27,494,589 $25,977,653 $24,885,609 $22,830,292 ($2,055,317) Personnel Full-Time Pos. (FTE) 212.6 215.6 219.0 3.4 Seas/Hourly/Pool Pos. 165.3 171.6 241.4 69.8 Overtime $ $0 $0 $0 $0 Department Mission: The mission of the Milwaukee County Parks Department is to sustain the legacy of our world-class park system by managing and conserving natural, cultural, and recreational resources for the benefit of the community. Department Description: The Department of Parks Recreation & Culture (DPRC) manages 15,325 acres including 158 parks and 11 parkways of recreational enjoyment. Long viewed as the gem of the County, the park system offers year-round activities, including natural areas, Lake Michigan beaches and marinas, community and recreation centers, botanical gardens and conservatory, tennis and volleyball courts, golf and disc golf courses, family aquatic centers and more than 231 athletic fields for a variety of sports, including baseball, softball, rugby, and soccer. The Park Department’s 140-mile trail system is used for biking, in-line skating, cross-country skiing, running and walking. Strategic Implementation: DPRC’s budget reflects its 5-year Strategic Plan to include completing a Park System Master Plan and updating the 1991 Park and Open Space Plan and working towards accreditation through the Commission for Accreditation of Park and Recreation Agencies (CAPRA).
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PARKS, RECREATION & CULTURE (9000) BUDGET
DEPT: Parks, Recreation & Culture UNIT NO. 9000 FUND: General - 0001
Total Revenues $18,506,335 $21,779,951 $20,595,107 $21,097,620 $502,513
Tax Levy $27,494,589 $25,977,653 $24,885,609 $22,830,292 ($2,055,317)
Personnel
Full-Time Pos. (FTE) 212.6 215.6 219.0 3.4
Seas/Hourly/Pool Pos. 165.3 171.6 241.4 69.8
Overtime $ $0 $0 $0 $0
Department Mission: The mission of the Milwaukee County Parks Department is to sustain the legacy of our world-class park system by managing and conserving natural, cultural, and recreational resources for the benefit of the community.
Department Description: The Department of Parks Recreation & Culture (DPRC) manages 15,325 acres including 158 parks and 11 parkways of recreational enjoyment. Long viewed as the gem of the County, the park system offers year-round activities, including natural areas, Lake Michigan beaches and marinas, community and recreation centers, botanical gardens and conservatory, tennis and volleyball courts, golf and disc golf courses, family aquatic centers and more than 231 athletic fields for a variety of sports, including baseball, softball, rugby, and soccer. The Park Department’s 140-mile trail system is used for biking, in-line skating, cross-country skiing, running and walking.
Strategic Implementation: DPRC’s budget reflects its 5-year Strategic Plan to include completing a Park System Master Plan and updating the 1991 Park and Open Space Plan and working towards accreditation through the Commission for Accreditation of Park and Recreation Agencies (CAPRA).
PARKS, RECREATION & CULTURE (9000) BUDGET
DEPT: Parks, Recreation & Culture UNIT NO. 9000 FUND: General - 0001
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Major Changes:
Legacy costs were removed from the Parks budget and centralized in the Department of Administrative Services budget.
Active employee healthcare and social security costs were decentralized from the Department of Administrative Services and were added to the Parks budget.
Full-time FTE increase is due to an additional Park Unit Coordinator – Concessions and an additional 2.4 FTE for the Parks Maintenance Workers (formerly Parks/Hwy Workers). The seasonal FTE increased due to budgeting the positions at a Park Worker III rate instead of a Park Worker V rate.
Eliminating the Parks/Hwy position-share arrangement with DOT-Highway and funding twelve (12) Parks Maintenance Worker positions for twelve (12) months.
The DPRC is facing an approximate $2,500,000 budget gap due in large part to the loss of parking and contract revenue from O’Donnell Park, loss of Transit Center revenue, and increased fixed costs. The DPRC proposes the following measures to bridge the gap:
Increase Park Services revenue by $1,500,000 by implementing pay-to-park along Lincoln Memorial Drive, McKinley Park parking lot, Lagoon Drive and easternmost lot in Veterans Park, North Point parking lot, Bradford Beach parking lot, and the easternmost Lake Park parking lot; and, a corresponding decrease in Park Operations revenue from loss of parking and contract revenue from O’Donnell Park and revenue from the Transit Center.
Increase Concessions revenue by $350,000 with offsetting expenditures of $280,000 for additional staff and product costs for a net revenue increase of $70,000.
Increase program fees by $86,223.00.
Unfund the Parks Amenities Matching Fund ($500,000).
Decrease expenditures by $275,000 for diamond field and park improvements.
PARKS, RECREATION & CULTURE (9000) BUDGET
DEPT: Parks, Recreation & Culture UNIT NO. 9000 FUND: General - 0001
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2017 Fee Adjustments
2016 Fee 2017 Fee Site/Area Item Reason for
Change Estimated Revenue
Calculation
Organized Sports
$192.00 $210.00 Root River Estabrook Dretzka Brown Deer
Dineen Disc Golf Tournament Fee
Clarification / enforcement
$90.00
$100.00 $125.00 Root River Estabrook Dretzka Brown Deer
Dineen
Vendor Fees for Disc Golf Tournaments
Consistency $100.00
New $250.00 Root River Estabrook Dretzka Brown Deer
Dineen Disc Golf League Sanction Fees Manage Leagues $6,375.00
$6.00 $10.00 System wide Adult Tennis Reservations Updated Facilities $10,300.00
$3.00 $5.00 System wide Youth Tennis Reservations Updated Facilities $3,700.00
$100.00 $175.00 Lincoln Aaron Field reservations Field Improvements $3,750.00
Tax Levy $2,861,002 $3,300,913 $3,671,990 $2,704,928 ($967,062)
FTE Positions 11.5 12.2 13.2 1.0
How Well We Do It: Performance Measures
Performance Measure 2015 Budget 2015 Actual 2016 Budget 2017 Budget
Value of volunteer contributions $1,275,000 $904,625 $1,500,000 $1,500,000
Strategic Implementation:
The administration division includes the finance, contracts and project management, marketing and communications, safety, security and training, volunteer services, development, partnerships, advocacy and outreach business units. Major Changes: The Parks Amenities Matching Fund will be unfunded to help offset the $2.5 million budget gap.
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PARKS, RECREATION & CULTURE (9000) BUDGET
DEPT: Parks, Recreation & Culture UNIT NO. 9000 FUND: General – 0001
Strategic Program Area 2: Park Operations & Regions (9125, 9136, 9155, 9199, 9101) Service Provision: Discretionary Strategic Outcome: Quality of Life
What We Do: Activity Data
Item 2015 Actual 2016 Budget 2017 Budget
Number of Oak Leaf Trail miles 123 123 123
Number of parkway miles 60 60 60
% of parkland managed as natural/agricultural areas 67% 67% 67%
Tax Levy $12,676,855 $11,524,064 $11,066,664 $12,531,778 $1,465,114
FTE Positions 149.4 95.3 108.2 12.9
How Well We Do It: Performance Measures Performance Measure 2015 Budget 2015 Actual 2016 Budget 2017 Budget
Sustainability ratio - Dog Exercise Areas 140% 249% 140% 255%
Sustainability ratio – O’Donnell N/A 247% 249% N/A
Strategic Implementation:
This program area provides the day-to-day operations and maintenance of parks and facilities throughout the County. Staff provides daily maintenance of pavilions, shelters, athletic fields, picnic sites, rental facilities, parking lots, and roadways. In addition, staff provides mowing and snow plowing services at Lakeshore State Park and mowing services at 10 Milwaukee Water Works facilities. Major Changes:
Revenue decrease is a result of the loss of parking and contract revenue from O’Donnell Park and loss of revenue from the Transit Center.
Expenditure reduction due to the removal of $275,000 from Park Operations allocated for ball diamond improvements to help offset the $2.5 million budget gap.
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PARKS, RECREATION & CULTURE (9000) BUDGET
DEPT: Parks, Recreation & Culture UNIT NO. 9000 FUND: General – 0001
Strategic Program Area 3: Park Maintenance (Skilled Trades) (9430)
Service Provision: Discretionary Strategic Outcome: Quality of Life
What We Do: Activity Data Item 2015 Actual 2016 Budget 2017 Budget
# of work orders completed 3,857 4,200 4,000
# of buildings maintained 255 255 255
Square footage of buildings maintained3 1,907,433 1,895,800 1,900,000
How We Do It: Program Budget Summary
Category 2015 Budget 2015 Actual 2016 Budget 2017 Budget 2017/2016 Var
Tax Levy $1,594,806 $1,838,279 $801,316 $1,187,479 $386,163
FTE Positions 25 28.8 30.2 1.4
How Well We Do It: Performance Measures Performance Measure 2015 Budget 2015 Actual 2016 Budget 2017 Budget
Cost per square foot maintained $0.56 $0.96 $0.45 $0.63 3 Data from insurance schedule
Strategic Implementation:
This program area maintains facilities and provides skilled trades in the areas of plumbing, electrical, carpentry, painting, heating and cooling, ironwork, and other services to ensure health and safety and code compliance of park facilities.
Sustainability ratio* – Wehr 9% 13% 10% 10% *Share of cost covered by revenues
Strategic Implementation: This program area maintains horticulture and education facilities at the Mitchell Park Conservatory and Whitnall Park’s Boerner Botanical Gardens and Wehr Nature Center.
Sustainability ratio* – Wilson Recreation 45% 71% 60% 60% *Share of cost covered by revenues
Strategic Implementation: This program area maintains and provides services at the Dr. Martin Luther King, Jr. Community Center, Kosciuszko Community Center, Wilson Park Sports Complex, and the Milwaukee County Sports Complex.
Tax Levy $4,665,486 $4,313,592 $4,114,712 $4,105,327 ($9,385)
FTE Positions 38.0 39.0 44.0 5.0
How Well We Do It: Performance Measures
Performance Measure 2015 Budget 2015 Actual 2016 Budget 2017 Budget
Natural areas management ratio* 12% 12% 12% 12%
Number of work orders completed 575 676 700 725
*Actively managed natural area as a proportion of total natural areas Strategic Implementation: This program area oversees natural areas and trails, maps existing and new trails, and installs trail signage. It is also responsible for the maintenance and safety of playgrounds, woodlands inventory, and roadway and landscape maintenance.
Tax Levy $1,360,083 $891,923 $1,394,746 $1,255,811 ($138,935)
FTE Positions 6.2 6.5 6.5 0.0
How Well We Do It: Performance Measures
Performance Measure 2015 Budget 2015 Actual 2016 Budget 2017 Budget
Deferred maintenance addressed 10% 32% 8% 10%
Strategic Implementation: This program area executes the capital budget, provides in-house design and master planning for parks and trails, reviews the plans provided by consultants, conducts long and short range planning including setting goals and priorities relating to the future development of the Parks System; manages land activities including acquisitions and dispositions, easements, and right-of-entry permitting; maintains the geographic information system which includes an inventory of park facilities and assets; handles capital projects; and, maintains historical records and archives.
Tax Levy $90,688 ($1,326,607) ($218,918) ($356,482) ($137,564)
FTE Positions 7.8 34.0 52.2 18.2
How Well We Do It: Performance Measures
Performance Measure 2015 Budget 2015 Actual 2016 Budget 2017 Budget
$ earned per patron - Golf $3.25 $3.35 $3.15 $3.40
$ earned per patron - Aquatics $1.10 $1.23 $1.30 $1.25
Sustainability Ratio 110% 138% 140% 140%
Strategic Implementation: This function manages concessions and catering at 55 locations throughout the parks system including golf courses, pools and aquatic facilities, and special events.
Major Changes: Concessions revenue is increased by $350,000 as a result of the creation of a permanent Parks-operated beer garden on Root River Parkway, increased sales at the Brown Deer Park Clubhouse due to the renovated kitchen space, and additional revenue from improvements and added outings. There is a corresponding $280,000 increase in expenditures with these initiatives including the creation of a new Park Unit Coordinator – Concessions position, additional seasonal staff, and increased commodities budget for merchandise and supplies. The net revenue increase is $70,000.
Tax Levy $537,410 $558,684 $546,237 $475,504 ($70,733)
FTE Positions 4 3 3.5 0.5
Strategic Implementation: This program area is responsible for marketing and communications, graphic design, and promotion services for DPRC events, activities, and programs through television, radio and print media connections, social media, and website administration.
Tax Levy ($894,859) ($1,117,670) ($1,021,149) ($2,570,804) ($1,549,655)
FTE Positions 16.3 13.9 16.1 2.2
How Well We Do It: Performance Measures
Performance Measure 2015 Budget 2015 Actual 2016 Budget 2017 Budget
Booking ratio* – ball diamonds 12% 13% 17% 15%
Booking ratio* – athletic fields 8% 9% 10% 10% *Share of available rentals
Strategic Implementation: This program area includes permitting and coordinates organized sports leagues, facility rentals, and special events throughout the Parks System. Major Changes:
Increase Park Services revenue by $1,500,000 by implementing pay-to-park along Lincoln Memorial Drive, McKinley Park parking lot, Lagoon Drive and easternmost lot in Veterans Park, North Point parking lot, Bradford Beach parking lot, and the easternmost Lake Park parking lot. This initiative is proposed to replace the revenue lost from parking and contracts at O’Donnell Park and the Transit Center.
Tax Levy $402,121 $352,924 $356,388 $368,300 $11,912
FTE Positions 5.5 5.3 8 2.7
Strategic Implementation: This program area manages training for Parks employees, administers the Park Ranger program, and manages department-level risk management functions including insurance scheduling, claims, and employee safety and health programming.