Budget Position Control. 2 At the end of this lesson, participants will be able to: Describe the overall organizational structure within SBBC Understand.

Budget Position ControlBudget Position Control

2Budget Position Control

At the end of this lesson, participants will be able to: Describe the overall organizational structure within

SBBC Understand the process flow and transactions

needed for creating and updating positions

Lesson ObjectivesLesson Objectives

3Budget Position Control

Primary Objects of the Organizational StructurePrimary Objects of the Organizational Structure

Organizational Units

Describe the various departments that exist within BCPS, and include Superintendent’s Office, Area Offices, New River Middle School, etc.

Jobs General classifications of tasks and attributes that are routinely performed together and include Teacher, Principal, Office Manager, etc.

Positions Individual employee assignments in the district and include Paraprofessional, Teacher-Science, Associate Superintendent HR, Office Manager, etc.

Persons Specific individuals who hold positions within the district, i.e., Mary Jones, etc.

Chiefs Manage the organizational unit and sit on top of the reporting hierarchy for that particular organizational unit

Organizational Management houses the building blocks that provide the foundation for the entire structure of SAP Human Capital Management (HCM):

4Budget Position Control

Jobs are general classifications of tasks that are routinely performed together.

Jobs hold attributes, such as education and salary scale, and are attached to positions.

Examples include Teacher, Principal, Office Manager, etc.

JobsJobs

Job: Teacher

Position:Teacher – Grade 2

Position:Teacher

Position: Teacher – Grade 8

5Budget Position Control

Positions are the individual employee assignments in the district.

Positions are occupied by persons.

Positions are specific classifications of work duties.

Many work-related attributes, such as workflow, approvals and security are attached to the position, as opposed to the person.

As a rule, only one employee occupies a primary position.

Job: Teacher

Position:Teacher - Adult

Position:Teacher – Voc. Middle

Position: Teacher – Grade 8

PositionsPositions

6Budget Position Control

Chiefs manage the organizational unit and sit on top of the reporting hierarchy for that particular organizational unit.

Persons within the organizational unit may or may not directly report to the Chief.

The Chief performs all compensation reviews for persons in the organizational unit.

Chiefs report to other chiefs as organizational units report to other organizational units.

The designation of a position as a Chief is reflected in the position attributes.

Organizational Unit

Organizational Unit

ChiefsChiefs

7Budget Position Control

To recap, understanding the role that each object plays and the relationships between the objects is critical to being able to work within the SAP environment.

Persons are assigned to

positionsPerson

Organizational Units describe the various departments/schools

that exist within SBBC

Positions are specific classifications of

work duties

Jobs are general classifications of tasks routinely

performed together

Job

Position

Org. Unit

Chiefs manage the organizational unit

Chief

Relationships in Organizational ManagementRelationships in Organizational Management

8Budget Position Control

Enterprise StructureEnterprise Structure

What from Dee’s doc needs to be pulled in here? Or should it be a handout?

9Budget Position Control

Process Flow for Creating/Updating PositionsProcess Flow for Creating/Updating Positions

Start

Human Resource Action Processor

Fills out Adobe Interactive Form

Director/Principal

Approves Position

PBC and HRAP

Receives Notification of

Position Status

Finish

PBC

Approves Position

10Budget Position Control

Multiple ApprovalsMultiple Approvals

Start

Human Resource Action Processor

Fills out Adobe Interactive Form

Director/Principal

Approves Position

PBC and HRAP

Receives Notification of

Position Status

Finish

PBC

Approves Position

Director/Principal

Approves Position

Positions must be approved by all directors of budgets associated with

the position

11Budget Position Control

When is Budget Control NeededWhen is Budget Control Needed

Create New hire New position??...

Update Worker’s Compensation FMLA Transfer…?

12Budget Position Control

Navigating to FormNavigating to Form

13Budget Position Control

Create Position Control FormCreate Position Control Form

14Budget Position Control

Create Position Control FormCreate Position Control Form

15Budget Position Control

Create a Position Demo/Simulation/Exercise?Create a Position Demo/Simulation/Exercise?

16Budget Position Control

Change Position Control FormChange Position Control Form

17Budget Position Control

Change Position Control FormChange Position Control Form

18Budget Position Control

Change a Position Simulation/Demo/Exercise?Change a Position Simulation/Demo/Exercise?

Data to use:

19Budget Position Control

PO13: Maintain and Display PositionPO13: Maintain and Display Position

Using SAP Using SAP GUI or web GUI or web GUI?GUI?

20Budget Position Control

Demo and Exercise of PO13Demo and Exercise of PO13

Data to use:

21Budget Position Control

Questions?Questions?