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DRIVE SAVINGS | BENEFIT EMPLOYEES | MANAGE GLOBALLY | MAXIMIZE CONTROL | DRIVE SAVINGS | BENEFIT EMPLOYEES | MANAGE GLOBALLY | REAL BUSINESS. REAL SOLUTIONS.SM
Step 1:-- Download the file from American Express @ Work®............................................3 Step 2:-- Saving the Billing Support File (.CSV)....................................................................5 Step 3:-- Opening the Billing Support File (.CSV) .................................................................6 Step 4:-- Formatting the File ...................................................................................................7 Step 5:-- Uploading Process.................................................................................................21
DRIVE SAVINGS | BENEFIT EMPLOYEES | MANAGE GLOBALLY | MAXIMIZE CONTROL | DRIVE SAVINGS | BENEFIT EMPLOYEES | MANAGE GLOBALLY | REAL BUSINESS. REAL SOLUTIONS.SM
Step 1:-- Download the file from American Express @ Work®
The Online Billing Services section allows you to select and view your BTA online statements. The area highlighted below allows you to select the BTA Online Statement (PDF) and the Billing Support File (CSV) file(s) to view and/or save a copy of to your computer.
A. Select the Billing Account you are interested in from the Billing Account dropdown in
Figure 1.
B. Place your mouse over the .CSV file (Figure 1) you wish to view and/or save and click on the underlined.
Figure 1
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A. If you click the Save button the save dialog box will appear which will prompt you to save the .CSV file on your computer to a desired location. See Figure 3.
B. Once you have chosen where to save the .CSV file, click the Save button in the dialog box shown below in Figure 3.
Figure 3
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A. If you select the open button the .CSV file can launch in Microsoft Excel® * as shown below in Figure 4. You will then have the option to format the file based on your needs. See details in step 4
Figure 4
® Microsoft Excel is a registered trademark of Microsoft Corporation * For CSV files with the 65,000 rows or more users may be required to import into Microsoft Access or upgrade to the latest version of Excel – Excel 2007 as there is a line limit of 65,000 rows in versions of Microsoft Excel prior to 2007.
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Step 4:-- Formatting the File The file can be sorted and filtered based on specific data fields. Once the file is sorted / filtered to your needs, you can upload the file into your accounting system for your processing. CSV files have certain format limitations which cause the data to appear incorrect or incomplete. Formatting of these data fields will resolve this. Format the following columns Card Account Number, Ticket number in the CSV file once it is loaded into Excel in order to have it appear correctly.
A. To format a column I. Select the column (highlighting the chosen data), select the Format menu, select Cells
(Figure 5)
Figure 5
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I. 1st 2 rows of data should not be included while sorting II. Select the data starting from row # 3 III. Select Data menu IV. Select the Sort option. See below Figure 7
Figure 7
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V. Select all transactions belonging to a group. Example group 2 which are the Hotel Details*.
See Figure 11
Figure 11
*For further assistance and detail, please refer to the Billing Support File Specification Document for additional detail pertaining to the .CSV file and data elements.
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XIII. Follow the above steps for the different type of industries
XIV. The screen below (Figure 16) shows the formatted file which you can upload the file into your system for your processing *
Figure 16
*Accounting systems that allow upload capabilities based upon the use of .CSV file. Additional programming may be required to enable your system to upload the .CSV file per your requirements. For further assistance and detail, please refer to the Billing Support File Specification Document for additional detail pertaining to the .CSV file and data elements.
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A. Some systems do not many accept column header data elements. To eliminate column headers filter type A transactions (column headers)*. See below Figure19
I. Select column B II. Select Data Menu III. Select Filter Option IV. Select AutoFilter option
Figure 19
* For further assistance and detail, please refer to the Billing Support File Specification Document for additional detail pertaining to the .CSV file and data elements.
DRIVE SAVINGS | BENEFIT EMPLOYEES | MANAGE GLOBALLY | MAXIMIZE CONTROL | DRIVE SAVINGS | BENEFIT EMPLOYEES | MANAGE GLOBALLY | REAL BUSINESS. REAL SOLUTIONS.SM