BSS Quarterly Report BSS Reports

8/10/2019 BSS Quarterly Report BSS Reports

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Business Support Sector Reports

Report was run on: Nov 09, 2014 - 3:29 PM

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Page 4 of 27

Requests to Employee Relations

Request Date From : 01-Oct-2013

Request Date To : 30-Sep-2014

2013-Q4 2014-Q1 2014-Q2 2014-Q30

400

800

1,200

1,600

2,000

2,400

2,800

2,044

2,302

1,9241,847

TotalRequests

44%

4%2%

2%

2%

1%

1%

1%

1%

0%

0%

0%

0%

0%

0%

0%

0%

0%0%

0%

0%

0%

8,117

ER-OthersLeave Request

GSEC School Fees RequestPersonal InformationGSEC Exit Permission RequestGSEC Business Card RequestGSEC Letter RequestGSEC Loan RequestTransferUAE - Mission RequestER-Time and AttendanceGSEC Change Bank Account RequestGSEC Resignation RequestInternational Mission RequestQualificationGSEC Reimbursement RequestER-Replacement/New GSEC ID CardGSEC Edeyah Loan RequestER-Business CardsER-Include Previous ServicesGSEC Legal DocumentsER-Lost Daman CardsStandard AppraisalHousing Allowance Eligibility

2013-Q4 2014-Q2 2014-Q3 2014-Q1 Total

ER-Others 1189 697 653 1020 3559

Leave Request 574 902 760 1001 3237

GSEC School Fees Request 13 44 259 28 344

Personal Information 105 31 4 45 185

GSEC Exit Permission Request 81 39 28 14 162

GSEC Business Card Request 19 51 41 48 159

GSEC Letter Request 22 29 22 37 110

GSEC Loan Request 5 27 14 26 72

Transfer 16 14 11 30 71

UAE - Mission Request 22 27 21 70

ER-Time and Attendance 1 25 4 3 33

GSEC Change Bank Account Request 5 6 8 19

Qualification 2 7 9 18

International Mission Request 13 5 18

GSEC Resignation Request 2 6 5 5 18

GSEC Reimbursement Request 4 3 4 11

ER-Replacement/New GSEC ID Card 3 4 1 1 9

GSEC Edeyah Loan Request 6 6

ER-Business Cards 2 1 1 4

ER-Include Previous Services 1 1 1 1 4

GSEC Legal Documents 3 3

Standard Appraisal 2 2

ER- Lo st Da ma n Ca rd s 1 1 2

Housing Allowance Eligibility 1 1

Total 2044 1924 1847 2302 8117


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Page 5 of 27

Requests to Employee Relations (Continued)

58.17%

28.08%

0.6360%

5.137%

3.963%

0.9295%

1.076%

0.2446%

0.7828%

0.04892%

0.2446%

0.09785%

0.09785%

0.1468%

0.09785%

0.04892%

0.1468%

0.04892%

2,044

2013-Q4

36.23%

46.88%

2.287%

1.611%

2.027%

2.651%

1.507%

1.403%

0.7277%

1.143%

1.299%

0.3119%

0.3638%

0.6757%

0.3119%

0.2079%

0.2079%

0.05198%

0.05198%

0.05198%

1,924

2014-Q2

35.35%

41.15%

14.02%0.2166%

1.516%

2.220%

1.191%

0.7580%

0.5956%

1.462%

0.2166%

0.2707%

0.2707%

0.1624%

0.05414%

0.3249%

0.05414%

0.1083%

0.05414%

1,847

2014-Q3

44.31%

43.48%

1.216%

1.955%

0.6082%

2.085%

1.607%

1.129%

1.303%

0.9123%

0.1303%

0.3475%

0.3910%

0.2172%

0.1738%

0.04344%

0.04344%

0.04344%

2,302

2014-Q1

ER-OthersLeave RequestGSEC School Fees RequestPersonal InformationGSEC Exit Permission RequestGSEC Business Card RequestGSEC Letter RequestGSEC Loan RequestTransferUAE - Mission RequestER-Time and AttendanceGSEC Change Bank Account Request

QualificationInternational Mission RequestGSEC Resignation RequestGSEC Reimbursement RequestER-Replacement/New GSEC ID CardGSEC Edeyah Loan RequestER-Business CardsER-Include Previous ServicesGSEC Legal DocumentsStandard AppraisalER-Lost Daman CardsHousing Allowance Eligibility


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Page 6 of 27

Requests to General Services



Requests by Quarter Requests by Type

2013-Q4 2014-Q1 2014-Q2 2014-Q30

400

800

1,200

1,600

2,000

2,400

1,809

2,1122,012

1,503

TotalRequests

Requests by Type

33%

21%

6%

5%

5%4%

3%

3%

2%

2%

2%

2%

1%

1%

1%

0%

0%

0%

0%

0%

0%0%

7,440

GS-OthersGS-TransportationGS-Dispensing StationeryGS-CateringGS-Maintenance ServicesGS-Office Allocation/RelocationGS-SecurityGS-Office Equipment/FurnitureGS-Documents TranslationGS-Printing servicesGS-Car Insurance (Personal Cars)GS-Hotel ReservationsGS-Residency/VisaBusiness CardsOthersReplacement/New GSEC ID CardGS-Send MailGS-Tickets BookingGS-NewspapersGiftsTime and AttendanceInternal CommunicationGS-Pest Control/CleaningInclude Previous Services

2014-Q2 2014-Q3 2013-Q4 2014-Q1 Total

GS-Others 606 288 590 965 2449

GS-Transportation 428 291 440 420 1579

GS-Dispensing Stationery 168 159 164 131 622

GS-Catering 125 72 123 112 432

GS-Maintenance Services 107 113 84 84 388

GS-Office Allocation/Relocation 98 116 76 69 359

GS- Se cu rit y 11 3 1 89 302

GS-Office Equipment/Furniture 58 44 65 47 214

GS-Documents Translation 54 39 35 61 189

GS-Printing services 35 68 29 36 168

GS-Car Insurance (Personal Cars) 45 39 22 52 158

GS-Hotel Reservations 49 39 37 26 151

GS-Residency/Visa 22 6 61 33 122

Business Cards 37 27 32 96

Others 13 8 22 23 66

Replacement/New GSEC ID Card 9 6 25 4 44

GS-Send Mail 8 12 10 30

GS-Tickets Booking 12 9 4 2 27

GS-Newspapers 12 2 2 2 18

Gifts 9 1 1 2 13

Time and Attendance 1 1 1 3

Internal Communication 1 1 1 3

GS-Pest Control/Cleaning 1 1 2

Include Previous Services 1 1

Total 2012 1503 1809 2112 7436


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Page 7 of 27

Type Per Quarter

30.12%

21.27%

6.213%

5.318%

4.871%

5.616%

2.883%

2.684%

1.740%

2.237%

2.435%

1.093%

1.839%

0.6461%

0.4473%0.3976%

0.5964%

0.5964%

0.4473%

0.04970%

0.04970%

0.04970%

2,012

2014-Q2

19.16%

19.36%

10.58%

4.790%

7.518%

7.718%

12.57%

2.927%

2.595%

4.524%

2.595%

2.595%

0.3992%

0.5323%

0.3992%0.7984%

0.5988%

0.1331%

0.06653%

0.06653%

0.06653%

1,503

2014-Q3

32.61%

24.32%

9.066%

6.799%

4.643%

4.201%

3.593%

1.935%

1.603%

1.216%

2.045%

3.372%

1.493%

1.216%

1.382%

0.2211%

0.1106%

0.05528%

0.05528%

0.05528%

1,809

2013-Q4

45.69%

19.89%

6.203%5.303%

3.977%

3.267%

2.225%

2.888%

1.705%

2.462%

1.231%

1.562%

1.515%

1.089%

0.1894%

0.4735%

0.09470%

0.09470%

0.09470%

0.04735%

2,112

2014-Q1

GS-OthersGS-TransportationGS-Dispensing StationeryGS-CateringGS-Maintenance ServicesGS-Office Allocation/RelocationGS-SecurityGS-Office Equipment/FurnitureGS-Documents TranslationGS-Printing servicesGS-Car Insurance (Personal Cars)GS-Hotel ReservationsGS-Residency/VisaBusiness CardsOthersReplacement/New GSEC ID CardGS-Send MailGS-Tickets BookingGS-NewspapersGiftsTime and AttendanceInternal CommunicationGS-Pest Control/CleaningInclude Previous Services


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Page 8 of 27

BSS Demography



Employee Vs. Vacancy

2013-Q4 2014-Q1 2014-Q2 2014-Q30

30

60

90

120

150

180

0

30

60

90

120

150

180

153 154 155

169

121.0115.0 113.0 114.0

32.00 39.00 42.00

55.00

VacancyEmployee CountPosition

Male Vs. Female National Vs. Expat

2013-Q4 2014-Q1 2014-Q3 2014-Q20

20

40

60

80

100

120

140

0

20

40

60

80

100

120

140

121115 114 113

74.0069.00

66.00 66.00

47.0046.00 48.00 47.00

FemaleMaleTotal

2013-Q4 2014-Q1 2014-Q3 2014-Q20

20

40

60

80

100

120

140

0

20

40

60

80

100

120

140

121115 114 113114.0

109.0 112.0

109.0

7.0006.000 2.000 4.000

ExpatsNationalTotal


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Page 9 of 27

GSEC Active Employees



2013-Q4 2014-Q1 2014-Q2 2014-Q30

50

100

150

200

250

300

350

400

450

500

395 400 415 430

EmployeesCount

Male vs Famale Nationals vs Expats

2013-Q4 2014-Q1 2014-Q2 2014-Q30

50

100

150

200

250

300

350

400

450

500

209 213 222

235

186 187 193

195

FemaleMale

2013-Q4 2014-Q1 2014-Q2 2014-Q30

50

100

150

200

250

300

350

400

450

500

369 374391

40726 26

24 23

ExpatsNational

Male Female Total

2013-Q4 209 186 395

2014-Q1 213 187 400

2014-Q2 222 193 415

2014-Q3 235 195 430

National Expats Total

2013-Q4 369 26 395

2014-Q1 374 26 400

2014-Q2 391 24 415

2014-Q3 407 23 430


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Page 10 of 27

New Hire Trend



Male vs Female Nationals vs Expats

2013-Q4 2014-Q1 2014-Q2 2014-Q30

3

6

9

12

15

1817

14 14

15

12

4

10

5

MaleFemale

2013-Q4 2014-Q1 2014-Q2 2014-Q30

5

10

15

20

25

30

35

29

17

24

20

1

NationalExpat

Qu art er Ma le Emp loy ee s Fe ma le Empl oy ee s Ma le E mplo ye es % f ema le Empl oy ee s %

2013-Q4 17 12 58.62 41.38

2014-Q1 14 4 77.78 22.22

2014-Q2 14 10 58.33 41.67

2014-Q3 15 5 75.00 25.00

Total 60 31

Quarter Nationals Expats Nationals % Expats %

2013-Q4 29 0 100.00 0.00

2014-Q1 17 1 94.44 5.56

2014-Q2 24 0 100.00 0.00

2014-Q3 20 0 100.00 0.00

Total 90 1


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Page 11 of 27

Quarterly Vacancy Report



2013-Q4 2014-Q1 2014-Q2 2014-Q30

150

300

450

600

750

900

0

150

300

450

600

750

900

680 696 695

816

395.0 400.0 415.0

430.0

285.0 296.0 280.0

386.0

VacancyEmployees CountPosition


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Page 12 of 27

Training Enrollment



Busin

ess

Support

Sector

Offic

eof

Strategic

Affairs

Offic

eof

Gov

ernm

en

t

Comm

unic

ation

s

Econ

omic

Dev

elo

pm

en

t

Sector

Offic

e

ofL

egal

Affairs

Security

,Justice

an

dSafe

tySector

Social

Dev

elo

pm

en

t

Sector

Offic

eof

State

Own

ed

En

terpris

es

AbuDh

abi

Cen

terfor

Gov

ernm

en

t

Leadership

Offic

eofA

bu

Dh

abiEx

cellen

ce

Pro

gram

Infra

structure

an

d

Environm

en

t

Sector

Civil

Servic

e

Sector

Offic

eof

Busin

ess

Con

tinuity

Man

agem

en

t

Inform

ation

Security

Section

Offic

e

of

the

Dire

ctor

Gen

eral

Offic

e

of

Intern

al

Audit

Session

s

Support

Departm

en

t

Ex

ecutive

Coun

cil

Affairs

Offic

eof

the

Ex

ecutive

Committe

e

Ch

airm

an

0

30

6090

120

150

180

210

177

85 82 63 58 51 47 43 37 34 28 2813 8 4 3 3 2 1

Enrollments

2013-Q4 2014-Q1 2014-Q2 2014-Q3 Total

Business Support Sector 66 44 42 25 177

Office of Legal Affairs 25 14 15 4 58

Office of Strategic Affairs 24 22 15 24 85

Office of Government Communications 19 22 33 8 82

Economic Development Sector 18 13 17 15 63

Security, Justice and Safety Sector 16 17 14 4 51

Office of State Owned Enterprises 15 15 8 5 43

Office of Abu Dhabi Excellence Program 13 6 9 6 34

Social Development Sector 11 8 9 19 47

Infrastructure and Environment Sector 10 10 6 2 28

Abu Dhabi Center for Government Leadership 10 14 5 8 37

Civil Service Sector 7 2 9 10 28

Information Security Section 4 1 2 1 8

Office of the Director General 2 1 1 4

Executive Council Affairs 2 2

Office of Business Continuity Management 2 4 7 13

Office of Internal Audit 1 1 1 3

Sessions Support Department 1 2 3

Office of the Executive Committee Chairman 1 1

Total 246 197 193 131 767


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Page 13 of 27

Training Days



2013-Q4 2014-Q1 2014-Q2 2014-Q30

300

600

900

1,200

1,500

1,800

InternationalIn-housePublic

2013-Q4 2014-Q1 2014-Q2 2014-Q3

Public 722 80 806 181

In-house 576 738 260 161

International 235 77 105 39

Total 1533 895 1171 381

2013-Q4 2014-Q1 2014-Q2 2014-Q30

300

600

900

1,200

1,500

1,800

1,533

895

1,171

381

181 161 142 109

TrainingDaysEmployeesAttended

Quarter Training Days Employee Attended

2013-Q4 1533 181

2014-Q1 895 161

2014-Q2 1171 142

2014-Q3 381 109

Total 3980 593


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Page 14 of 27

Procurement Summary Report for GSEC



Number of Transactions Amount of Transactions

2013-Q4 2014-Q1 2014-Q2 2014-Q30

50

100

150

200

250

300

350

400

450

325 328 334

259

403

323

366

299

12 17 19 13

410

323

295

173

28 3452

70

Count of PR

Count ofStandard PO

Count ofContract PO

Count ofInvoices forPOCount ofInvoices forContracts

2013-Q4 2014-Q1 2014-Q2 2014-Q30M

15M

30M

45M

60M

75M

90M

105M

89.74M

79.75M

53.45M

91.22M

61.48M

19.42M

31.68M

48.46M

90.73M

48.92M

34.90M

25.24M23.87M

11.49M16.08M 13.73M

33.73M

5,047.36K

11.55M

18.30M

PR Amount

Standard POAmount

Contract POAmount

InvoiceAmount forPOInvoiceAmount forContract

Quarter Total Number of PRs Numer of

Standard POs

Number of Contract POs Number of Invoices for

POS

Number of Invoices

for Contracts

2013-Q4 325 403 12 410 28

2014-Q1 328 323 17 323 34

2014-Q2 334 366 19 295 52

2014-Q3 259 299 13 173 70

Total 1246 1391 61 1201 184

Quarter Total PRs Amount Total POs Amount POs Amount f or

Contract

Invoices Amount for

POs

Invoices Amount for

Contracts

2013-Q4 89,736,451.13 61,479,843.57 90,730,488.50 23,867,336.09 33,734,190.51

2014-Q1 79,754,370.56 19,421,162.69 48,923,278.22 11,491,634.69 5,047,358.87

2014-Q2 53,446,190.75 31,679,395.30 34,896,030.37 16,079,316.40 11,549,753.24

2014-Q3 91,220,487.31 48,455,920.79 25,237,127.07 13,725,904.58 18,303,412.24

Total 314,157,499.75 161,036,322.35 199,786,924.16 65,164,191.76 68,634,714.86


15/27

Page 15 of 27

Procurement Detail Report

Number of Purchase Requisitions, Purchase Orders and Invoices Created

Business

Support

Sector

Government

Communications

AbuDhabiCenter

ForGovernment

Leadership

Chairman

Office

AbuDhabi

Excellence

Program

Corporate

and

Strategic

Affairs

Security,

Justice&

Safety

Sector

State

Owned

Enterprises

Economic

Development

Sector

Legal

Affairs

division

Civil

Service

Sector

Infrastructure

&Environment

Sector

Business

Continuity

Management

Office

Social

Development

Sector

ExecutiveOffice

ofSecretary

General

Un

Identified

Public

Administration

Directorate

Session

Support

Dept

Director

General

Centersof

Excellence

Internal

Audit

0

100

200

300

400

500

600

700

No. of PRs

No. of Standard POs

No. of Contract POs

No. of Invoices for POs

No. of Invoices forContracts

Sector No. of PRs No. of Standard POs No. of Contract POs No. of Invoices created against POs No. of Invoices for POs created against Conract

Business Support Sector 549 587 30 495 111

Government Communications 249 248 11 213 13

AbuDhabi Center For GovernmentLeadership

176 190 11 139 30

Chairman Office 83 78 0 76 0

Abu Dhabi Excellence Program 61 155 3 149 12

Corporate and Strategic Affairs 23 32 2 19 11

Security, Justice & Safety Sector 23 22 1 23 1

State Owned Enterprises 15 12 1 5 2

Economic Development Sector 14 13 0 8 1

Legal Affairs division 13 15 1 47 1

Civil Service Sector 11 11 0 8 2

Infrastructure & Environment Sector 8 6 4 6 0

Business Continuity Management Office 8 7 0 7 0

Social Development Sector 5 4 0 4 0

Executive Office of Secretary General 5 5 0 4 0

Un Identified 4 2 1 0 0

Public Administration Directorate 4 5 0 4 1

Session Support Dept 4 4 0 2 0

Director General 3 6 3 3 1

Centers of Excellence 1 1 0 1 0

Internal Audit 1 1 0 1 0

Total 1260 1404 68 1214 186


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Page 16 of 27

Total Amount for Purchase Requisitions, Purchase Orders and Invoices Created

Business

Support

Sector

Government

Communications

AbuDhabiCenter

ForGovernment

Leadership

Chairman

Office

AbuDhabi

Excellence

Program

Corporate

and

Strategic

Affairs

Security,

Justice&

Safety

Sector

State

Owned

Enterprises

Economic

Development

Sector

Legal

Affairs

division

Civil

Service

Sector

Infrastructure

&Environment

Sector

Business

Continuity

Management

Office

Social

Development

Sector

ExecutiveOffice

ofSecretary

General

Un

Identified

Public

Administration

Directorate

Session

Support

Dept

Director

General

Centersof

Excellence

Internal

Audit

0M

20M

40M

60M

80M

100M

120MPR Amount

Standard PO Amount

Contract PO Amount

Invoice Amount for PO

Invoice Amount forContract

Sector Total PRs Amount Standard POs Amount POs Amount created againstContracts

Invoices Amount created againstPOs

Invoices Amount for POs createdagainst Conract

Business Support Sector 78,839,719.89 35,212,998.64 105,133,476.09 18,165,073.39 12,945,385.25

Government Communications 46,878,710.48 30,167,866.26 25,447,179.00 15,174,743.58 13,448,642.00

AbuDhabi Center For GovernmentLeadership

89,053,932.68 22,816,534.95 29,914,062.18 5,100,242.51 6,548,602.00

Chairman Office 15,862,694.80 7,450,373.33 0.00 5,933,921.34 0.00

Abu Dhabi Excellence Program 14,137,124.96 22,943,596.21 11,606,019.50 9,046,240.38 12,905,802.26

Corporate and Strategic Affairs 4,027,031.16 2,518,955.35 2,903,824.20 365,737.15 1,887,832.26

Security, Justice & Safety Sector 791,612.72 4,848,478.27 4,350,000.00 3,663,844.46 1,130,000.00

State Owned Enterprises 26,351,202.38 3,690,057.70 232,218.00 2,168,293.33 38,704.06

Economic Development Sector 2,796,967.25 1,694,798.25 0.00 576,482.91 19,352.03

Legal Affairs division 3,431,802.96 1,777,040.93 547,520.00 1,203,728.31 273,760.00

Civil Service Sector 75,067.00 1,274,935.80 0.00 26,034.00 1,245,868.00

Infrastructure & Environment Sector 1,471,418.36 707,956.85 1,998,560.00 707,974.35 0.00

Business Continuity Management Office 63,546.00 54,377.00 0.00 54,377.00 0.00

Social Development Sector 721,200.14 154,546.72 0.00 122,487.72 0.00

Executive Office of Secretary General 12,870.00 12,451.00 0.00 11,051.00 0.00

Un Identified 8,620,998.42 1,906,939.69 17,730,000.00 0.00 0.00

Public Administration Directorate 17,739,924.00 17,743,574.00 0.00 13,574.00 17,730,000.00

Session Support Dept 225,873.37 76,913.08 0.00 44,302.00 0.00

Director General 2,975,669.00 5,904,144.16 4,376,881.00 2,706,300.16 460,767.00

Centers of Excellence 1,000.00 650.00 0.00 650.00 0.00

Internal Audit 79,134.17 79,134.17 0.00 79,134.17 0.00

Total 314,157,499.75 161,036,322.36 204,239,739.97 65,164,191.76 68,634,714.86


17/27

Page 17 of 27

Requisition Processing Trend



Purchase Requisitions below amount AED 50,000 Purchase Requisitions above amount AED 50,000

2013-Q4 2014-Q1 2014-Q2 2014-Q30

50

100

150

200

250

300

277268

279

190

7 5 1 2213 15

36

WithinExpectedDate

AfterExpectedDate

Still OpenAfterExpectedDate

2013-Q4 2014-Q1 2014-Q2 2014-Q30

5

10

15

20

25

30

35

40

3129

36

26

9

22

119

WithinExpectedDate

AfterExpectedDate

Still OpenAfterExpectedDate

Qu art er Pr oce ss ed wi thi n Ex pe ct edDate

Processed after Expected Date PRS Still Open after Expected Date

2013-Q4 277 7 2

2014-Q1 268 5 13

2014-Q2 279 1 15

2014-Q3 190 2 36

Total 1014 15 66

Q ua rt er P ro ce ss ed wit hin Ex pec te d D at e P ro ce ss ed af te r Ex pe ct ed Da te PR S St il l Op en af terExpected Date

2013-Q4 31 9 0

2014-Q1 29 22 0

2014-Q2 36 11 0

2014-Q3 26 9 0

Total 122 51 0

* Please note: Expected processing time is 30 days.


18/27

Page 18 of 27

Finance Report

Period From : Oct-13

Period To : Sep-14

YTD Budget Vs. Spent - Summary YTD Spending By Type

2013-Q4 2014-Q1 2014-Q2 2014-Q30M

200M

400M

600M

800M

1,000M

1,200M

1,007M1,072M 1,072M 1,072M

868.7M

569.3M648.4M

691.0M AnnualBudget

YTD Spent

YTD Budget Vs. Spent - Detail

2013-Q4 2014-Q1 2014-Q2 2014-Q3-200M

0M

200M

400M

600M

800M

1,000M

1,200M

1,006.95M1,071.97M 1,071.97M 1,071.97M

764.40M

158.72M

341.19M

505.48M

426.96M324.18M 172.75M

104.26M

-16.40M -17.01M

12.75M YTD Forecast

YTD Actual

YTDEncumbranceAnnualBudget

75.22%

22.14%

2.638%

764.4M

2013-Q4

90.99%

5.041%

3.971%

158.7M

2014-Q1

82.61%

14.31%

3.084%

341.2M

2014-Q2

82.75%

14.39%

2.859%

505.5M

2014-Q3

Manpower

Operations

CapitalExpense

Annual Budget YTD Encumbrance YTD Actual YTD Forecast

2013-Q4 1,006,949,000.00 104,255,482.31 764,396,287.55 0.00

2014-Q1 1,071,968,000.00 -16,397,301.70 158,717,723.93 426,961,266.69

2014-Q2 1,071,968,000.00 -17,010,140.05 341,187,031.78 324,176,891.73

2014-Q3 1,071,968,000.00 12,752,574.04 505,484,424.80 172,745,666.28

2013-Q4 2014-Q1 2014-Q2 2014-Q3

Manpower 574,959,568.66 144,413,326.29 281,851,569.48 418,297,162.02

Op er ati on s 1 69 ,2 71 ,2 40 .9 3 8 ,00 1, 32 5.1 6 4 8,8 11 ,9 41 .2 2 7 2,7 35 ,1 95 .2 0

C apit al Expense 20,165,477.96 6 ,303,072.48 10,523,521.08 14,452,067.58

Total 764,396,287.55 158,717,723.93 341,187,031.78 505,484,424.80


19/27

Page 19 of 27

Finance Report (continued)

Budget Vs. Estimated Actual

Operations Manpower

Con

sultan

cy

an

d

Proffe

ssion

al

Fees

Adv

ertisin

g

an

d

Public

ation

s

Offic

e

Su

pport

Servic

e

Offic

e

Su

pp

lies

an

d

Prin

ting

Ren

t

Meetin

gs

an

d

Gatherin

gs

Con

tingen

cy

Man

pow

er

Outsourcin

g

Comm

unic

ation

Servic

es

Others

Public

Trainin

g

0M

20M

40M

60M

80M

100M

120M

140M

160M

AnnualBudgetYTD ActualSpent

2013-Q4

Con

sultan

cy

an

d

Proffe

ssion

al

Fees

Adv

ertisin

g

an

d

Public

ation

s

Public

Trainin

g

Offic

e

Su

pp

lies

an

d

Prin

ting

Ren

t

Offic

e

Su

pport

Servic

e

Meetin

gs

an

d

Gatherin

gs

Man

pow

er

Outsourcin

g

Con

tingen

cy

Comm

unic

atio

n

Servic

es

Others

-60M

-30M

0M

30M

60M

90M

120M

150M


2014-Q1

Monthly Basic SalaryMonthly Staff Benefits

Training and MissionsEOS and Pension

Travel Tickets AllowanceChildren School Fees

Health InsuranceAnnual Bonus

0M

50M

100M

150M

200M

250M

300M

350M


2013-Q4

Monthly Basic Salary

Monthly Staff Benefits

EOS and Pension

Annual Bonus

Travel Tickets Allowance

Children School Fees

Training and Missions

Health Insurance

0M

50M

100M

150M

200M

250M

300M

350M

400M


2014-Q1


20/27

Page 20 of 27

Co

nsultan

cy

an

d

Proffe

ssion

al

Fe

es

Ad

vertisin

g

an

d

Pu

blication

s

Pu

blic

Trainin

g

Office

Su

pplie

s

an

d

Printin

g

Re

nt

Office

Su

pport

Se

rvice

Me

etings

an

d

Ga

therin

gs

Ma

npow

er

Ou

tsourcin

g

Co

ntingen

cy

Co

mmunic

ation

Se

rvices

Others

-60M

-30M

0M

30M

60M

90M

120M

150M


2014-Q2

Con

sultan

cy

an

d

Proffe

ssion

al

Fees

Adv

ertisin

g

an

d

Public

ation

s

Public

Trainin

g

Offic

e

Su

pp

lies

an

d

Prin

ting

Ren

t

Offic

e

Su

pport

Servic

e

Meetin

gs

an

d

Gatherin

gs

Man

pow

er

Outsourcin

g

Con

tingen

cy

Comm

unic

ation

Servic

es

Others

-60M

-30M

0M

30M

60M

90M

120M

150M


2014-Q3


EOS and PensionAnnual Bonus


Training and MissionsHealth Insurance

0M

50M

100M

150M

200M

250M

300M

350M

400M


2014-Q2


EOS and PensionAnnual Bonus


Training and MissionsHealth Insurance

0M

50M

100M

150M

200M

250M

300M

350M

400M


2014-Q3

Quarter Account Description YTD Budget YTD Encumbrance YTD Actual

2 01 3- Q4 Co nsu lt anc y a nd Pr of fe ssi on al Fe es 1 38 ,8 32 ,0 00. 00 7 7, 26 5, 26 0. 60 3 6, 83 6, 05 0. 12

2013-Q4 Advertising and Publications 47,408,000.00 5,745,518.27 49,851,537.812013-Q4 Office Support Service 29,519,000.00 19,654,098.00 27,319,188.48

2013-Q4 Office Supplies and Printing 18,916,000.00 -3,923,529.00 14,701,423.43

2013-Q4 Rent 16,057,000.00 -804,328.12 16,130,825.70

2013-Q4 Meetings and Gatherings 14,304,000.00 3,315,258.92 5,609,385.70

2013-Q4 Contingency 12,000,000.00 0.00 0.00

2013-Q4 Manpower Outsourcing 11,881,000.00 259,814.92 7,328,975.34

2013-Q4 Communication Services 4,906,000.00 -20,056.00 4,075,450.57


2013-Q4 Monthly Basic Salary 323,931,000.00 0.00 268,145,885.44

2013-Q4 Monthly Staff Benefits 183,006,000.00 188,936.51 197,594,893.382013-Q4 Training and Missions 69,799,000.00 83,127.74 21,153,858.04

2013-Q4 EOS and Pension 61,470,000.00 0.00 52,683,609.69

2013-Q4 Travel Tickets Allowance 20,039,000.00 0.00 19,039,331.76

2013-Q4 Children School Fees 19,911,000.00 -115,930.00 7,532,782.93

2013-Q4 Health Insurance 19,186,000.00 0.00 8,809,207.42

2013-Q4 Annual Bonus 15,784,000.00 0.00 0.00



21/27

Page 21 of 27


2013-Q4 Others 0.00 0.00 5,089,874.08

2013-Q4 Public Training 0.00 2,512,224.17 2,328,529.70

2 01 4- Q1 Co nsu lt anc y a nd Pr of fe ssi on al Fe es 1 14 ,8 11 ,7 70. 00 - 44, 42 4, 23 1. 23 82 0, 38 4. 10

2014-Q1 Advertising and Publications 49,575,730.00 8,144,566.06 2,837,797.52

2014-Q1 Public Training 45,949,115.30 28,917,654.87 820,353.22

2014-Q1 Office Supplies and Printing 22,658,359.70 3,113,436.45 1,388,084.94

2014-Q1 Rent 16,765,450.00 77,599.00 43,092.00

2014-Q1 Office Support Service 13,126,960.00 -15,929,098.85 721,900.01

2014-Q1 Meetings and Gatherings 12,712,460.00 -30,730.50 794,377.01

2014-Q1 Manpower Outsourcing 8,456,065.00 2,040,939.07 553,859.45

2014-Q1 Contingency 5,787,590.00 0.00 0.00

2014-Q1 Communication Services 2,501,500.00 -9,994.00 13,994.00

2014-Q1 Others 0.00 0.00 7,482.91

2 01 4- Q2 Co nsu lt anc y a nd Pr of fe ssi on al Fe es 1 14 ,8 11 ,7 70. 00 - 47, 16 0, 14 7. 26 8 ,12 8, 34 8. 84


2014-Q2 Public Training 45,949,115.30 22,127,499.22 7,554,981.36


2014-Q2 Rent 16,765,450.00 -17,150.00 7,029,386.03

2014-Q2 Office Support Service 13,126,960.00 -11,954,758.59 2,875,639.49

2014-Q2 Meetings and Gatherings 12,712,460.00 -218,778.50 2,019,972.47

2014-Q2 Manpower Outsourcing 8,456,065.00 2,725,159.07 1,112,749.41

2014-Q2 Contingency 5,787,590.00 0.00 0.00


2014-Q2 Others 0.00 0.00 28,036.87

2 01 4- Q3 Co nsu lt anc y a nd Pr of fe ssi on al Fe es 1 14 ,8 11 ,7 70. 00 - 40, 77 5, 30 4. 33 1 1, 82 5, 82 9. 30


2014-Q3 Public Training 45,949,115.30 29,649,965.73 9,465,565.33


2014-Q3 Rent 16,765,450.00 -13,650.00 10,553,314.25

2014-Q3 Office Support Service 13,126,960.00 -5,556,933.65 4,569,906.39

2014-Q3 Meetings and Gatherings 12,712,460.00 -554,802.50 2,781,262.27

2014-Q3 Manpower Outsourcing 8,456,065.00 1,249,318.14 5,078,427.10

2014-Q3 Contingency 5,787,590.00 0.00 0.00


2014-Q3 Others 0.00 0.00 32,953.23


2014-Q1 Monthly Staff Benefits 227,276,463.01 5,060.00 31,723,322.45

2014-Q1 EOS and Pension 70,662,766.48 0.00 14,899,319.03

2014-Q1 Annual Bonus 27,901,314.97 0.00 6,335,248.00


2014-Q1 Children School Fees 22,499,062.50 0.00 248,026.80

2014-Q1 Training and Missions 22,248,985.34 1,828,068.77 3,558,048.67

2014-Q1 Health Insurance 15,984,849.34 -115,466.18 1,272,019.02


2014-Q2 Monthly Staff Benefits 227,276,463.01 134,660.00 73,176,673.75

2014-Q2 EOS and Pension 70,662,766.48 0.00 29,469,743.79

2014-Q2 Annual Bonus 27,901,314.97 0.00 0.00


2014-Q2 Children School Fees 22,499,062.50 0.00 7,560,313.75




2014-Q3 Monthly Staff Benefits 227,276,463.01 -12,940.00 113,599,420.48

2014-Q3 EOS and Pension 70,662,766.48 0.00 44,655,779.23

2014-Q3 Annual Bonus 27,901,314.97 0.00 0.00


2014-Q3 Children School Fees 22,499,062.50 0.00 9,255,838.35




22/27

Page 22 of 27

Finance Report (Continued)

Cash Position

Cash Position - Summary

2013-Q4 2014-Q1 2014-Q2 2014-Q3-900M

-600M

-300M

0M

300M

600M

900M

1,200M

161.2M

321.4M

131.9M

381.2M

1,010M

416.9M

590.1M

892.7M

-849.2M

-95.42M

-458.2M-511.5M

BankBalance

TotalLiabilities

CashSurplus /Deficit

Cash Position - Detail

2013-Q4 2014-Q1 2014-Q2 2014-Q30M

200M

400M

600M

800M

1,000M

1,200M

ClearingAccountEncumbranceAccountsProvisionAccountsPayablesAccounts

Bank Balance

2013-Q4 2014-Q1 2014-Q2 2014-Q3

Pay ab les Acc ount s 32,778,541.88 21,313,958.05 25,273,146.11 25,916,138.94

Provi sion Acc ount s 63,565,693.34 62,003,138.67 53,985,780.04 14,519,364.93

EncumbranceAccounts

912,259,171.40 323,644,114.62 506,837,526.65 671,441,710.25

C lear ing Acc ount 1 ,745,784.97 9 ,889,758.35 4 ,024,182.92 180,871,177.42

Cash Surplus / Deficit -849,177,921.14 -95,421,796.78 -458,228,596.48 -511,522,552.32

Total 161,171,270.45 321,429,172.91 131,892,039.24 381,225,839.22

Bank Balance

2013-Q4 2014-Q1 2014-Q2 2014-Q3

Bank Balance 161,171,270.45 321,429,172.91 131,892,039.24 381,225,839.22


23/27

Page 23 of 27

AP Invoice Aging Report



Total Amount Due Total Amount Due% by Bucket

Undue Amount1 to 30 Days Overdue

31 to 60 Days Overdue61 to 90 Days Overdue

Over 90 Days Overdue0M

5M

10M

15M

20M

25M

30M

24.63M

2,145.43K

212.20K 840.84K

2,348.60K

Due Amount

82%

7%

1%

3%

8%

Undue Amount1 to 30 Days Overdue31 to 60 Days Overdue61 to 90 Days OverdueOver 90 Days Overdue

Aging Bucket Name Amount to be Paid Percent of Total%

Undue Amount 24,634,094.00 81.62

1 to 30 Days Overdue 2,145,431.00 7.11

31 to 60 Days Overdue 212,201.00 0.70

61 to 90 Days Overdue 840,835.00 2.79

Over 90 Days Overdue 2,348,597.00 7.78

Total 30,181,158.00


24/27

Page 24 of 27

IT Service Desk Requests



Number of Requests by Quarter Number of Requests by Category

No data to display No data to display

Total

Total


25/27

Page 25 of 27

Quarter wise Request Category

No data to display


26/27

Page 26 of 27

Internal Communications



Number of Requests Number of Requests by Type

2013-Q4 2014-Q1 2014-Q2 2014-Q30

50

100

150

200

250

300

85

240

218

167No. ofCommunications

76%

7%

7%

6% 3%

AnnouncementsNews ReleasesPhotographyCorporate NewsActivities

2014-Q2 2013-Q4 2014-Q3 2014-Q1 Total

Announcements 171 56 154 161 542

News Releases 22 9 22 53

Photography 14 38 52

Corporate News 3 24 14 41

Activities 8 5 4 5 22

Total 218 85 167 240 710


27/27

Page 27 of 27

Quarter wise Request Type

78.44%

10.09%

6.422%

1.376%

3.670%

218.0

2014-Q2

65.88%

28.24%

5.882%

85.00

2013-Q4

92.22%

5.389%

2.395%

167.0

2014-Q3

67.08%

9.167%

15.83%

5.833%

2.083%

240.0

2014-Q1

AnnouncementsNews ReleasesPhotographyCorporate NewsActivities