CLARE PUBLIC SCHOOLS BROOKWOOD ATHLETIC COMPLEX MUlTI-PURPOSE
FIELD
EXTERIOR STADIUM LIGHTING REPLACEMENT Physical location of project
– 688 Ann Arbor Trail
Clare, Michigan 48617
Brookwood Athletic Complex Exterior Stadium Lighting Project
Date RFP Released: September 1, 2021
Pre-Bid Walk-Through Meeting: Tuesday September 7th, 2021, at
9:00am at Pioneer High School 670 Ann Arbor Trail Clare,
MI/Brookwood Athletic Complex 688 Ann Arbor Trail Clare, MI
Proposals Due: September 16th, 2021, 4:00 p.m. at Clare
Administration Office 201 E. State St. Clare, MI
Opening of Proposals: Proposals will be publicly opened and read
aloud on September 16th, 2021, at 4:00 p.m. at Clare Administration
Office 201 E. State St. Clare, MI
Late Proposals: Clare Public Schools will not accept or consider
any late bids.
Rejection of Proposals: Clare Public Schools reserves the right to
accept or reject any and all proposals submitted. Failure to abide
by the conditions outlined in this RFP will result in termination
of business with winning vendor. Each bid shall be accompanied by a
sworn and notarized affidavit. The district will not accept a bid
that does not include a sworn and notarized affidavit of familial
relationships as attached to this RFP.
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Clare Public Schools (CPS) is receiving proposals for the Multi -
Purpose Exterior Stadium Lighting Project at Brookwood Athletic
Complex.
For more information or to receive a copy of the request for
proposal documents, please contact: Jim Walter II, Superintendent
201 E. State St. Clare, Michigan 48617 989-386-9945
[email protected]
Project Overview and Scope Clare Public Schools is accepting
proposals for purchase, delivery, and installation of Exterior
Stadium Lighting Replacemnt at the Clare High School Soccer/ Track
/Football Multi Purpose Field (Brookwood Athletic Complex). The
Existing Lighting Fixtures, Poles and Supporting Electrical System
shall be removed completing, and Installation of New LED Fixtures,
Poles and Supporting Electrical Wiring and Components shall be
installed per all applicable codes.
The Bidding Contractor/Installer will be responsible for an
all-inclusive, turnkey scope of the exterior stadium lightning
replacement, which includes designing, stamping and submitting
sealed drawings to the state of Michigan for review and approval.
This contractor will be the only contractor under
agreement/contract with the district to complete 100 percent of the
lightning removal and replacement. The all-inclusive proposal shall
be based upon submitting companies design based upon the minimum
project requirement below. Please include design within the
proposal as both design along with cost will be reviewed to
determine the overall lowest qualified responsible contractor with
the best design value. Upon completion the site shall be full
restored back to original state with black dirt, grass seed,
sidewalks, concrete or asphalt including any fence reinstallation.
Lay down area and adjacent parking lot shall be cleaned of all
debris and loose soils. The project schedule with be based upon
starting after last event in November 2021(estimated mid-Nov.), and
must be complete with final inspection and occupancy granted by
July 1st, 2022.
The objective of this Request for Proposal (RFP) is to identify the
lowest responsible bidder that is qualified to remove the existing
stadium lights from the site, including designing, supplying, and
installing stadium lighting in accordance with all applicable laws,
codes, rules, and regulations.
It is strongly recommended that prospective installers /
manufactures visit the installation site. Interested bidders can
visit the site during the site tour, which will be offered on
September 7th, 2021, at 9:00 a.m. at the Brookwood Athletic Complex
(meeting at Pioneer High School on site). During the site tour,
interested bidders will be shown all building/site areas involved
and be able to view and photograph the site.
Minimum Project Requirements That Must Be Included in the
Proposal
A. Scope of Project • Complete removal of existing wood poles and
light fixtures, poles shall be cut below grade an minimum of 24"
and cover with concrete or black dirt and seed, which ever is
required to match adjacent surfaces. • Directional Drilling is
allowed, Absolute Minimum depth crossing under the track shall be
NO less the 10'-0" from the finish elevation of the track. • Any
Existing Low Voltage Speakers, Cameras, PA System on existing poles
shall be removed and relocated to new poles including all wiring
and mounts if still operational. • Meet Foot-candles Requirements
per Specifications • Meet Manufacture Warranty per Specifications •
Include an $ 5,000.00 Allowance for Project Engineering / Drawing
to Submit to State for Review and Approval. Its this contractors
responsibility to submit sealed and stamped drawings to the State
of Michigan for plan review and permitting, including all
applicable fees. • Manufacture Design shall meet or exceed State of
Michigan 2015 Building and Electrical Codes, it is the contractor
and manufacture responsible to ensure all building and electrical
code requirements. • Manufacture shall design pole structures to
accept any relocated components or additional lighting other then
mount at top of pole. See Sketch for Additional Security Lighting
Areas. • Manufacture shall design foundations based upon geological
soil boring reports. There will be no additional monies or change
orders for poor soil conditions. Direct Burial Poles are acceptable
based upon pole treated on both exterior and interior surface
minimum 24" Above Grade. • Contractor shall restore site back to
original condition upon completion with any required black dirt /
seed or asphalt / concrete as required to match adjacent surfaces.
That also includes if the contractor damages any surface while
installing system shall be replaced at no traditional cost to the
owner. • Contractor to Include an $10,000.00 Allowance to remove
and replace concrete as required to meet optimal design location of
new poles if required. Part of the allowance can be used to over
cut concrete around existing poles to replace appropriate size
slab. • Existing Electrical Service is 480V. Remove Existing
Disconnect, Install New Panel and breakers to control lighting,
within Electrical Shed. Feed Underground into Shed. • Each Light
Pole shall have its own dedicated home-run circuit within wiring
/conduit and breaker sized per manufacture requirements ( Example #
8 wire in 1" Conduit ) • Located Behind each light pole shall have
a hand box with heavy duty traffic top, from hand box rigid conduit
shall be installed to service remote driver junction box.
• Electrical Receptacles shall be mounted in press box to power
connectivity boxes /antenna
• Manufacture design and system functionality including all
manufacture specific options will all be reviewed during post bid
review. The intent is for each manufacture to put forth the best
overall design build system based upon the specification
guidelines. There is an budget that must be meet as per all
projects, that shall be taken into consideration when designing /
submitting recommend layout and system. However the system
shouldn't be designed just to be the the lowest or cheapest
proposal, rather the best overall value for the systems performance
and functionality conjunction with manufacture options. This RFP is
written to be open to the three top manufactures and each provided
the opportunity to design / bid what is believed to be in the best
longterm interest of the district.
B. Installation Requirements • Installer is responsible for
complete design and construction in complete compliance with
all applicable laws, codes, rules, and regulations, obtain all
required permits and plan 4
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review fees, and conduct all required inspection fees required for
to obtain permanent occupancy.
• The existing field layout along with all existing bleachers or
structures will not be relocated or altered, lighting design shall
coordinated around all existing fixed features.
• Preventive measures should be taken not to damage any parking
lot/track/grounds; any damage done to the existing facilities will
be repaired by the installer or deducted from the balance
owed.
• All bidders are encouraged to visit the site, and will receive a
walk-through with the Director of Operations.
• After completion, a walk-through for district administration is
required detailing operation and preventative maintenance
procedures, along with reviewing craftsmanship, completion, and
site restoration.
• Lighting must be installed and ready for occupancy by July 1,
2022. Desired Installation would be between November 2021 - March
2022 ahead of track season.
C. Code of Standards • Installation should meet or exceed all
applicable laws, codes, rules, and regulations.
System installation must conform to Occupational Health and Safety
Administration (OSHA) directives.
• Lighting system should adhere to Uniform Building Code (UBC)
regulations and Americans with Disabilities Act (ADA).
• Lighting system shall be designed to meet or exceed all 2015
State and International Building Codes for the State of Michigan.
Including AASHTO Specifications for Structural Supports for Highway
Signs, Luminaries and Traffic Signals.
CI. Warranty and Service Contract Requirements • Copies of
manufacturer warranties on all relevant products shall be provided
as an
attachment to the bidder’s response to this RFP. • A copy of the
installation/workmanship warranty (showing a 25 year minimum) shall
be
provided as an attachment to the bidder’s response to this RFP. •
The bidder agrees to be bound by the terms of the form agreement
attached hereto. The
bidder further acknowledges that the district, in its sole
discretion, may negotiate the terms of the attached form
agreement.
CII. Complete Scope of Work which includes the following: •
Timeline of work beginning with start date and end date; • State
approved preliminary engineered drawing and layout; • Description
of materials; • Breakdown of cost for project with overall costs; •
Proof of Insurance (see attached example requirements); •
Warranties on materials and workmanship. • Performance, labor, and
material bonds for full project value.
CIII. References • Provide three references with at least one in
the general area where the Clare Public
Schools staff may view project.
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PARKING AND STAGING AREAS • Onsite parking and material staging
areas will be provided for contractor by district. • Restrooms are
available onsite.
GENERAL RULES No Obligation - This RFP does not obligate the
district to enter into any agreements. The district reserves the
right to cancel or re-issue this RFP at any time, and to solicit
qualifications through any other appropriate method. 1. Rejection
of Proposals- The district may reject any response that it deems to
be incomplete, unresponsive, and significantly inaccurate in its
representation or which is unacceptable. 2. Substitutions- Bidders
may substitute or alter their responses subsequent to the
submission date only if such changes are approved in writing by the
Clare Public Schools Superintendent and not otherwise contrary to
law. 3. Cost of Proposal and Non Compensation - Each bidder is
solely responsible for all costs associated with responding to this
RFP. There is no reimbursement for any costs to the RFP by the
Clare Public Schools. 4. Delivery of Proposals - Each bidder is
solely responsible for assuring a timely submittal of its response
to the Clare Public Schools. Late responses will not be accepted.
5. Withdrawal of Proposal - Responses to this RFP may be withdrawn
before the deadline for submission by written request to Jim Walter
II, Superintendent, Clare Public Schools. Responses not timely
withdrawn must remain in effect for at least ninety (90) days after
the deadline for submission. 6. Disposition of Proposals- All
submittals and the information therein become the property of the
district upon submittal. 7. Affidavit- Each bid shall be
accompanied by a sworn and notarized affidavit about familial
relationships with the district’s superintendent or any board
member. 8. The Proposal shall be deemed to include the cost of any
and all applicable federal, state, and local taxes. The district
will not be responsible to pay any taxes on this project.
PROPOSAL EVALUATION • Price is only one factor in the decision
process; service, past experience with vendor, and
references will also be determining factors. The district will
award to the lowest responsible bidder.
• Proposals must be submitted by 4:00 p.m. on September 16th, 2021
addressed to: Jim Walter II, Superintendent, Clare Public Schools,
201 E. State St., Clare Michigan 48617
For questions regarding scope of work, please contact Clare Public
School’s Director of Operations Scott Lubs.
AFFIDAVIT OF ______________________________ (insert name of
affiant)
STATE OF MICHIGAN ) )ss
(insert name of affiant)
1. I am a/the:
o President o Vice-President o Chief Executive Officer o Member o
Partner o Owner o Other (please specify)
________________________
of [insert name of contractor], a bidder for bleacher installation
for Clare Public Schools.
2. I have personal knowledge and/or I have personally verified that
the following are
all of the familial relationships existing between the owner(s) and
the employee(s) of the
aforementioned contractor and the school district's superintendent
and/or board members:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
3. I have authority to bind the aforementioned contractor with the
representations
contained herein, and I am fully aware that the school district
will rely on my representations in
evaluating bids for the installation of stadium lighting.
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4. I declare the above information to be true to the best of my
knowledge, information
and belief. I could completely and accurately testify regarding the
information contained in this
affidavit if requested to do so.
__________________________________________ (signature of
affiant)
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Attachment B – Iran Economic Sanctions Act Certification
I am the _____ _______ of ____________________________, or I am
bidding in my individual capacity ("Bidder"), with authority to
submit a binding bid for the installation of bleachers for Clare
Public Schools. I have personal knowledge of the matters described
in this Certification, and I am familiar with the Iran Economic
Sanctions Act, MCL 129.311, et seq. ("Act"). I am fully aware that
the school district will rely on my representations in evaluating
bids.
I certify that Bidder is not an Iran-linked business, as that term
is defined in the Act. I understand that submission of a false
certification may result in contract termination, ineligibility to
bid for three (3) years, and a civil penalty of $250,000 or twice
the bid amount, whichever is greater, plus related investigation
and legal costs.
_________________________________________ (signature)
_________________________________________ (printed)
_________________________________________ (date)
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Attachment C – Proposal Form
Proposer shall provide necessary information including but not
limited to the information below. Proposer can attach additional
pages as necessary to provide additional information or
explanation.
Proposer Information: _____________________________________
_____________________________________
_____________________________________
_____________________________________
Pricing Terms:
Base Bid $_____________________________________________
$_____________________________________________
Other Optional Alternates :
$_____________________________________________
The Proposer agrees to be bound by all terms and conditions set
forth in the RFP and its attachments, except and to the extent
stated herein: ____________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
The Proposer agrees to commence work in November 2021 and to be
finally complete with all work by July 1, 2022, except and to the
extent stated herein:
____________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Required Attachments/Information YES NO Proof of Insurance?
Manufacturer’s Warranties? Installation/Workmanship Warranty (min.
5 years)? Timeline of Work? References?
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Attachment D – Form of Owner/Contractor Agreement
This Agreement (“Agreement”) is made this ____ day of ___________,
20___ by and between Clare Public Schools, a Michigan general
powers school district, organized and operated pursuant to the
Michigan Revised School Code, whose address is 201 E. State Street,
Clare, Michigan (hereinafter referred to as the “District” or
"Owner"), and ____________________, a Michigan ________, whose
address is __________________________________ (hereinafter referred
to as “Contractor”), for services related to the installation of
outdoor bleachers, all in accordance with the terms and conditions
herein.
RECITALS
WHEREAS, the District desires to purchase and install outdoor
bleachers ("Project") and has issued Bidding Documents for such
purpose (“Bidding Documents”);
WHEREAS, Contractor is an entity which has represented to have the
personnel, expertise, training, capacity and qualifications to
perform the Project and has submitted a bid in response to the
Bidding Documents;
WHEREAS, the District and Contractor desire to enter into this
Agreement to authorize and require the Contractor to perform the
Project and any other duties identified herein.
NOW THEREFORE, in consideration of the mutual promises and benefits
contained herein, the parties agree as follows:
SECTION 1 – INCORPORATION OF DOCUMENTS
1.1 The Bidding Documents and District-accepted portions of the
Contractor’s bid (“Bid”) are incorporated herein by reference as if
fully restated herein. In the event of any inconsistency between or
among the Bidding Documents, the Bid, this Agreement, or any other
contract document (collectively, the "Contract Documents"), the
provision that is more beneficial to the Owner (as determined in
the Owner's sole discretion) shall be deemed to control.
SECTION 2 – DESCRIPTION OF SERVICES / RELATIONSHIP OF PARTIES
2.1 Contractor shall provide services related to the Project, as
described in the Contract Documents identified in Section 1, as
required by law, as may otherwise be subsequently agreed to by the
parties in writing via amendment (“Services”). Contractor’s
Services include those to be performed by Contractor, Contractor’s
subcontractors and suppliers, and Contractor’s consultants and
agents as enumerated in this Agreement and as reasonably necessary
to complete the Project.
2.2 The work to be performed by the Contractor is generally
described in the Bidding Documents, as well as all related and
incidental services necessary to complete the Project.
2.3 Contractor’s services shall be performed as expeditiously as is
consistent with professional skill and care and the orderly
progress of the Project. Contractor shall perform its
responsibilities and services in a manner consistent with
applicable industry standards. Contractor shall submit for the
Owner’s approval a schedule for the performance of Contractor’s
services which shall
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not exceed time frames required by the Contract Documents except as
such time frames may be properly extended by mutual written
agreement of the parties. It is understood and agreed that
minimizing disruption to the District’s operations is a critical
scheduling consideration.
2.4 Contractor’s employees assigned to provide Services shall be
fully certified, licensed and approved as necessary to lawfully
perform the Services. Contractor shall at all times comply with
applicable federal, state and local laws, rules, regulations and
policies, including but not limited to those applicable to public
school buildings and construction projects (such as the Revised
School Code, the School Building Construction Act, the Occupational
Code, the State School Aid Act, etc.), as well as those related to
safety, including but not limited to OSHA and MIOSHA as applicable.
In the event of any inconsistency between or among code
requirements, regulations, and interpretations, Contractor shall be
required to comply with the most-stringent obligation(s).
Contractor shall obtain and comply with all necessary permits and
permissions to perform the work.
2.5 Contractor shall be responsible for all materials and equipment
while in transit and until finally and properly installed.
Contractor further agrees that any equipment installed pursuant to
this Agreement shall be new and of good working order. Contractor
shall indemnify and hold the Owner harmless from and against any
and all claims of whatever kind or nature for damage to property or
for personal injury, including death, and from and against any loss
or liability in connection therewith, made by anyone arising out of
the negligence or willful misconduct of Contractor under this
Agreement, either by Contractor, any subcontractor of Contractor,
or by anyone directly engaged or employed by Contractor, provided,
however that Contractor shall have no liability hereunder, for any
such claims, loss or liability to the extent they arise from or
relate to the negligence or willful misconduct of the Owner.
2.6 In the performance of Services under this Agreement, Contractor
(its agents, subcontractors and employees) shall be regarded at all
times as performing services as an independent contractor of the
District. Contractor shall be regarded, designated and considered
to be the employer with respect to all individuals whom Contractor
may select and assign to provide Services under this
Agreement.
2.7 Within the meaning of all applicable federal, state and local
laws, including but not limited to, employment taxes, income taxes,
labor relations acts, employment discrimination laws, minimum wage
and overtime laws, and workers' compensation laws (collectively,
the "Employment Laws"), Contractor is and shall be deemed to be the
sole employer of all personnel used to provide services on behalf
of Contractor pursuant to this Agreement (the "Contractor
Personnel"), and its relationship with the Owner shall be deemed to
be that of an independent contractor and not that principal and
agent, servant, or employer and employee. As the employer of the
Contractor Personnel, Contractor shall: (a) have the power to hire,
discipline, recruit, train and terminate Contractor Personnel; (b)
instruct the Contractor Personnel on when, where and how to perform
their duties: (c) determine the amount of frequency of wage,
benefit, salary, bonus and other payments to Contractor Personnel;
(d) determine and pay the amount, if any, of reimbursement for
business and/or traveling expenses of Contractor Personnel; (e) pay
and file with all appropriate governmental entities all necessary
payroll information, taxes and deductions, including but not
limited to, federal, state and local income taxes, social security
taxes, and unemployment taxes; (f) comply with the Employment laws;
and (g) pay any and all workers' compensation and other insurance
costs and premiums applicable to employers.
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2.8 Contractor is expected to coordinate the timing, location, and
performance of Services with the District representative and/or any
other District administrator identified to the Contractor in
writing. The intent of this paragraph is not to direct the
Contractor's work, but only to ensure the efficient and smooth
performance of same in light of the District's ongoing
operations.
SECTION 3 – FEES, INVOICE AND PAYMENT
3.1 In consideration of Services properly provided by Contractor
under this Agreement, the District will pay to Contractor
________________________________ Dollars ($___________). No
additional fees, compensation, or costs of any kind shall be paid
to Contractor, except and to the extent agreed to by the parties in
writing.
3.2 Invoices shall be submitted no more frequently than monthly and
shall coincide with the value of work performed. The District will
remit payment on undisputed invoices or undisputed portions of
invoices within thirty (30) days of receiving the invoice, but in
no event shall a payment be made if such payment will result in the
Contractor receiving an amount that exceeds the value of services
performed to date.
3.3 Without regard to Section 3.2, the District shall be entitled
to retain ten percent (10%) of any amounts paid until the
Contractor has successfully and finally completed its
Services.
SECTION 4 – INDEMNIFICATION AND INSURANCE
4.1 Contractor shall indemnify and hold the District (and its
officers, administrators, employees, and agents) harmless from and
against all liabilities, damages, fines, penalties, demands,
forfeitures, claims, suits, causes of action or any other
liabilities or losses, including all costs of defense, settlement
and prosecution along with attorney, expert and other professional
fees, arising out of or related to any negligence, wrongful act or
breach of this Agreement or the obligation of Contractor or any of
its employees or others for whom it is responsible in connection
with the performance or non- performance of the Agreement.
4.2 Contractor agrees to procure and maintain insurance coverage in
types and amounts reasonably required by the District and in no
event less than identified in the Bid. Contractor agrees to provide
the District certificates of insurance evidencing such coverage
prior to commencing any Services. Insurance shall be obtained and
maintained from an insurance company licensed to sell insurance in
the State of Michigan with an A+ A.M. Best rating, or equivalent.
Insurance coverage shall not be reduced or eliminated without at
least sixty (60) days prior written notice to the District.
4.3 Contractor's insurances shall be obtained prior to the
commencement of Services and shall be maintained either: (a) for at
least one year following final completion if occurrence-based,
and/or (b) for at least six years following final completion if
claims-made. The District shall be identified as an additional
insured on all applicable insurances.
4.4 If the contract sum identified in Section 3.1 is $50,000 or
more, Contractor shall provide performance and payment bonds in an
amount equal to 100% of the contract sum. The bonds shall be
provided at no additional cost to the District, with the cost
thereof deemed included within the Contractor’s bid. If the
contract sum identified in Section 3.1 is less than $50,000, the
District may still require the Contractor to provide performance
and payment bonds, but the cost thereof shall be deemed
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an additional reimbursable expense. In all other respects, bonds
shall minimally comply with MCL 129.201, et seq.
SECTION 5 – EMPLOYEES AND SUBCONTRACTING
5.1 The District reserves the right to approve the identity of
project representatives of the Contractor and any subcontractors.
No subcontractor shall be used without the District’s prior written
approval. The District shall have the right to request removal of
any employee of the Contractor or a subcontractor from the project
at the District’s direction upon 2 weeks' notice, subject to
Contractor's status as employer.
5.2 In the performance of the Agreement it may be necessary for
Contractor to subcontract part of the work to others. The
Contractor will inform the District as to which subcontractors will
be used. Subcontractor use shall be subject to the written approval
of the District. The Contractor will be fully responsible to the
District for the acts and omissions of subcontractors and of all
persons whether directly or indirectly employed by the Contractor.
Nothing in this Agreement shall create any contractual relationship
between any subcontractor and the District. The Contractor shall
not assign, transfer, convey, or otherwise dispose of the
Agreement, or any part thereof, or the Contractor’s right, title,
or interest in same without the prior written consent of the
District. The Contractor shall not assign any of the monies due or
to become due and payable under the Agreement without prior written
consent of the District.
SECTION 6 – NONDISCRIMINATION
6.1 Contractor shall not discriminate against an employee or
applicant for employment with respect to hire, tenure, terms,
conditions, or privileges of employment, or a matter directly or
indirectly related to employment, because of race, color, religion,
national origin, age, sex, weight, or marital status and other
employment matters described by Title VII of the Civil Rights Act
of 1964 (Pub. L. 88-352. Breach of this covenant may be regarded as
a material breach of the agreement.
SECTION 7 – OWNER’S RIGHT TO CORRECT DEFICIENCIES
7.1 If the Contractor shall neglect to perform the work properly,
or should it refuse to remedy any defects in the work due to
inferior quality or installation, or should it in any manner fail
to perform any provision of the Agreement, the District, after 7
days' notice to the Contractor, may correct such deficiencies at
Contractor’s cost and may deduct the cost thereof from any payment
due the Contractor. The remedy described in this section is not
exclusive and shall have no effect on the Owner’s ability to seek
recovery for, among others, breach of contract, breach of warranty,
and/or performance bond claims.
SECTION 8 – TIME FOR PERFORMANCE
8.1 Time is of the essence of this Agreement. The Contractor
acknowledges and agrees that the performance of Services shall
commence on _______________, 20___ and shall be finally and
sufficiently completed on or before _________________, 20___. The
District reserves the right to seek damages for any Contractor
delays. For any delays caused to the Contractor, the Contractor's
sole remedy shall be an extension in the deadline for
performance.
SECTION 9 – DISPUTE RESOLUTION
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9.1 The parties shall first attempt to resolve disputes informally
and, if unsuccessful, through non-binding mediation. Mediation will
be conducted in accordance with the Construction Industry Mediation
Rules of the American Arbitration Association then in effect. Any
claim or dispute not resolved by binding mediation shall be subject
to litigation (or, if the parties agree in writing,
arbitration).
9.2 A demand for mediation may be filed along with a complaint in
litigation or a demand for arbitration, as applicable, but the
process of non-binding mediation shall proceed first (so long as
permitted by the applicable court or arbitrator). Any demand for
mediation filed prior to a complaint in litigation or a demand for
arbitration shall toll the statute of limitations for all
applicable claims until the mediation process has been completed,
successfully or unsuccessfully.
9.3 In the event of any mediation, arbitration or litigation
arising out of or relating to this Agreement, Owner reserves the
right to require that the mediation, arbitration or litigation, as
applicable, be conducted in the general area where the Owner’s
principal place of business is located. Any mediation with respect
to this Agreement shall be non-binding. Any agreements reached in
mediation shall be binding in accordance with law.
9.4 The Owner reserves the right in its discretion to require
consolidation or joinder of any dispute arising out of or relating
to this Agreement which another mediation, arbitration or
litigation involving a person or entity not a party to this
Agreement, in the event the Owner believes in its sole discretion
that such consolidation or joinder is necessary in order to resolve
a dispute or avoid duplication of time, expense or effort.
9.5 The Contractor shall include similar dispute resolution
provisions in all agreements with subcontractors, sub-consultants,
suppliers, or fabricators so retained, thereby providing for a
consistent method of dispute resolution between and among the
parties to those agreements.
9.6 As a condition precedent to any claim, mediation, arbitration,
litigation or other cause of action being brought by the Contractor
against the District, the Contractor shall notify the District in
writing of any contractual or other dispute within 21 days of the
circumstances giving rise to same. The failure to timely provide
such notice shall be an irrevocable waiver of any claim or cause of
action. Claims and causes of action by the District shall be
subject to the applicable statute of limitations under Michigan
law, but in no event shall a claim by the District be deemed
untimely if filed within six (6) years of final completion of the
Services.
SECTION 10 – TAXES
10.1 The Contractor acknowledges that the District is a tax-exempt
entity and any taxes incurred pursuant to performance of this
Agreement, including but not necessarily limited to sales and use
taxes, shall be the sole responsibility of Contractor.
SECTION 11 – WARRANTIES
11.1 The Contractor shall provide the following warranties at no
additional cost to the Owner:
______________________________________________________________.
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11.2 In addition to, and not in substitution of, Section 11.1, the
Contractor shall assign and forward to the Owner all applicable
manufacturers' warranties for any equipment, software or materials
relevant to the Project and Services.
SECTION 12 – TERMINATION
12.1 The Owner may terminate this Agreement upon seven (7) calendar
days' prior written notice to the Contractor. If the Agreement is
terminated prior to completion of the Services, Contractor shall
provide a final report based on the value of the Services
reasonably and properly performed as of the date of termination,
and the Owner shall make payment for all services properly
performed prior to termination, but in no event shall such sum
exceed the fee described in Section 3.1.
SECTION 13 – CONFIDENTIALITY
13.1 If Contractor receives information of the Owner that is
"confidential" or "business proprietary," Contractor shall keep
such information strictly confidential and shall not disclose it to
any other person except to its employees, those who need to know
the content of such information in order to perform services solely
for this Project, or its consultants whose contracts include
similar restrictions. The parties acknowledge that the Owner cannot
provide similar confidentiality protection due to the applicable of
the Michigan Freedom of Information Act and the Michigan Open
Meetings Act, among others.
SECTION 14 -- MISCELLANEOUS
14.1 Neither party shall assign this Agreement nor its rights and
duties hereunder nor any interest herein without prior written
consent from the other.
14.2 This Agreement, including all attachments and documents
incorporated herein by reference, constitutes the entire agreement
between the parties regarding its subject matter and supersedes any
prior or contemporaneous understandings or agreements with respect
to the services contemplated.
14.3 None of the terms and provisions of this Agreement may be
modified, waived, or amended in any way except by written
amendment, change order, or construction change directive.
14.4 Failure by either party at any time to require performance by
the other party or to claim breach of any provision of this
Agreement shall not be construed as a waiver of any subsequent
breach nor affect the validity and operation of this Agreement, nor
prejudice either party with regard to any subsequent action to
enforce the terms of this Agreement.
14.5 This Agreement shall be interpreted and enforced under the
laws of the State of Michigan.
14.6 If any provision of this Agreement should be invalid, illegal
or unenforceable in any respect, the validity, legality and
enforceability of the remaining provisions of this Agreement shall
not in any way be affected, impaired or prejudiced thereby.
14.7 This Agreement may be executed in one or more counterparts,
each of which shall be deemed to be an original, but all of which
constitute one and the same agreement.
17
14.8 As a part of its services, the Contractor shall provide
correction period services for twelve (12) months following
completion of the Project, meaning the prompt and complete
correction of any issues or problems in any manner related to
Contractor’s services, materials, or performance.
14.9 Notwithstanding any provisions within the Contract Documents,
nothing shall be deemed a waiver of any immunity granted to Owner
by law or statute, including but not necessarily limited to,
governmental immunity under MCL 691.1407.
14.10 Contractor shall not be entitled to additional compensation
in the event it is necessary to extend the Project completion date
because the Project is delayed due to conditions beyond the control
of the Owner, such as strikes, weather, material shortages, site
conditions, etc.
14.11 Contractor agrees to retain permanent records relating to the
services performed for a period of at least six (6) years following
submission of the construction documents, during which period the
records will be made available to the Owner upon request.
SECTION 15 – AUTHORIZATION
15.1 The Agreement has been duly authorized, executed and delivered
by the parties and constitutes a legal, valid and binding
obligation upon each of them, enforceable in accordance with its
terms. Each person placing his/her signature below represents and
warrants that he/she is the signatory duly authorized to execute
this Agreement on behalf of the District or Contractor, as is
respectively applicable.
CLARE PUBLIC SCHOOLS,
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PART 1 – GENERAL
1.1 SUMMARY
A. Work covered by this section of the specifications shall conform
to the contract documents, engineering plans as well as all state
and local codes.
B. The purpose of these specifications is to define the performance
and design standards for Brookwood Athletic Complex-Clare High
School in Clare, Michigan. The manufacturer / contractor shall
supply lighting equipment to meet or exceed the standards set forth
by the criteria set forth in these specifications.
C. The sports lighting will be for the following fields: 1.
Multi-Purpose Field Football/Soccer – 360’x180’ 2. Track (inc. Long
Jump area to north)
3. Security lighting of same approved manufacture shall be utilized
to light parking lots to west and east of Field.
D. The primary goals of this sports lighting project are:
1. Life Cycle Cost: In order to reduce the operating budget, the
preferred lighting system shall be LED and be energy efficient and
cost effective to operate.
2. Highest Quality Lighting: It is a goal of this project to assure
the Football Field and Track are lighted to the highest quality.
All illuminance averages, minimums, critical minimums, and
uniformities must be met.
3. Guaranteed Light Levels: Selection of appropriate light levels
impact the safety of the players and the enjoyment of spectators.
Therefore, the lighting system shall be designed such that the
light levels specified are guaranteed for a period of 25
years.
ADDITIONAL Responsibilities:
1. Existing six (6) wooden sports lighting poles and lighting
equipment must be de-commissioned and removed from property as part
of this project.
1.2 LIGHTING PERFORMANCE
A. Performance Requirements: Playing surfaces shall be lit to a
target average illuminance and target minimum illuminance levels
and uniformities as specified in the chart below. Horizontal
lighting calculations shall be developed, and field measurements
taken on the grid spacing with the minimum number of grid points
specified below. Measured average illumination level shall be in
accordance with IESNA RP-6-01.
Area of Lighting
72
Section 26-56-68
Figure 1: Football Critical Minimum Zones (minimum 42 FC within the
shadowed area below)
1. The required system will utilize 1200w LED sports lighting
fixtures.
A. Luminaire Mounting Heights: To ensure proper aiming angles for
reduced glare and to provide better playability, the fixture
mounting height on all new poles shall be 80-90’ as shown on plans
regardless of elevation.
# of Poles Pole Designation Pole Height MH
2 F1, F2 90'
2 F3, F4 80'
1.3 EVIRONMENTAL LIGHT CONTROL
A. Light Control Luminaires: All luminaires shall utilize spill
light and glare control devices including, but not limited to,
internal shields, louvers and external shields. No symmetrical beam
patterns are accepted. B. Spill Light and Glare Control: To
minimize impact on adjacent properties, spill light and
candela values must not exceed the following levels taken at 3 feet
above grade. • Horizontal Footcandles .5 FC ( West Property Line
)
C. Spill Scans: Spill scans must be submitted indicating the amount
of horizontal and vertical footcandles along the specified lines.
Light levels shall be taken at 30-foot intervals along the boundary
line. Readings shall be taken with the meter orientation at both
horizontal and aimed towards the most intense bank of lights.
Illumination level shall be measured in accordance with the IESNA
LM-5-04 after 1 hour warm up. D. The first page of a photometric
report for all luminaire types proposed showing horizontal and
vertical axial candle power shall be provided to demonstrate the
capability of achieving the specified performance. Reports shall be
certified by a qualified testing laboratory with a minimum of five
years’ experience or by a manufacturer’s laboratory with a current
accreditation under the National Voluntary Laboratory Accreditation
Program for Energy Efficient Lighting Products. A summary of the
horizontal and vertical aiming angles for each
luminaire shall be included with the photometric report.
Section 26-56-68
1.4 COST OF OWNERSHIP / LIFE CYCLE COSTS
A. Energy Consumption: The MAX kWh consumption for the entire field
lighting system shall be 65 KW or less.
1.5 25-YEAR TOTAL COVERAGE WARRANTY
Manufacturer shall provide a 25-year “total coverage warranty” to
the owner for complete peace of mind at no out-of-pocket
cost.
Warranty shall cover and include:
• Total system coverage, lights, drivers, etc.
• Poles and foundations
• Lifts, crane other equipment required for repair
• All parts will be supplied by manufacturer at no cost to
owner
• Light levels are guaranteed for full 25-year period
• Fixture aiming and mounting is guaranteed for full 25-year
period
1.6 DELIVERY TIMING
A. Equipment On-Site: The equipment must be on-site 8-10 weeks from
receipt of approved submittals and receipt of complete order
information.
1.7 APPROVED LIGHTING MANUFACTURER
product. Manufacturers also pre-approved:
• Cooper/Ephesus Sports Lighting
PART 2 – PRODUCT
1. Direct embedded, concrete encased galvanized steel poles
allowed. Or galvanized Steel poles w/concrete stub allowed.
Or galvanized Steel poles w/pour in place anchor bases
allowed.
Or Concrete poles allowed (Round spun concrete poles only, No
square static).
2. Galvanized steel light stanchion or crossarm assemblies with
enclosed wireways. No exposed wiring will be allowed.
3. All poles shall have Safety Disconnects in pole mounted cabinets
for maintenance purposes
4. All Luminaires shall utilize TIR lenses to improve efficiency
and control unwanted glare
Section 26-56-68
and shall all be pre-aimed and pre-mounted on the light stanchion
or crossarm.
5. All luminaire wire connections shall be terminated prior to
shipment.
6. CRI shall be greater than 80
7. CCT shall be 5700K
8. Driver/Distribution Cabinet to be located approximately 10’
above pole base. Manufacturer will remote all other supporting
electrical equipment in NEMA 3R enclosures galvanized, powder
coated and mounted approximately 10’ above grade. The enclosures
shall include distribution and fusing for each luminaire. Safety
disconnect per circuit for each pole structure will be located
within the enclosure assembly
9. Wire harness complete with an abrasion protection sleeve, strain
relief and plug- in connections for fast, trouble-free
installation
MANUFACTURING REQUIREMENTS;
All components shall be designed, manufactured and UL or ETL
approved as a system. All luminaires, wire harnesses, ballast and
other enclosures shall be factory assembled, aimed, wired and
tested.
A. Durability: All exposed components shall be constructed of
corrosion resistant material and/or coated to help prevent
corrosion. All exposed steel shall be hot dip galvanized per ASTM
A123. All exposed hardware and fasteners shall be stainless steel
of at least 18-8 grade, passivated and polymer coated to prevent
possible galvanic corrosion to adjoining metals. All wiring shall
be enclosed within the crossarms, pole, or electrical components
enclosure.
B. Safety: All system components shall be UL or ETL Listed for the
appropriate application.
C. Electric Power Requirements for the Sports Lighting
Equipment:
1. Electric power: 480 Volts, 3 Phase.
2. Maximum total voltage drop: Voltage drop to the disconnect
switch located on the poles shall not exceed three (3) percent of
the rated voltage.
2.2 CONTROL SYSTEM
Mobile and remote controls; providing the following functions,
integrated into a control station with multiple presets and
individual light zone control. Control system shall include the
following features:
A. System shall be remotely controlled via computer or mobile
device through the use of a downloadable app with cellular
connectivity.
B. Shall be capable of scheduling simple on and off times and
dimmed scene control.
C. Network shall not require internet access for on-site control
and shall allow for system setup and configuration through a mobile
friendly Wi-Fi interface.
D. Shall utilize a user-friendly Dashboard
E. Shall utilize a user-friendly Scheduling Calendar
F. Multi-zone, behaviors, events, scheduling capabilities
G. Include sunrise and sunset scheduling capability driven by
latitude and longitude
H. Shall include Standard 25%, 50%, 75%, and 100% dim presets, AND
continuous dimming capability
I. Site controller shall be composite constructed and NEMA 3R
rated
Section 26-56-68
2.3 STRUCTURAL PARAMETERS
A. Support Structure Wind Load Strength: Poles and other support
structures, brackets, arms, bases, anchorages and foundations shall
be determined based on 2015 International Building Code and AASHTO
2013 which every is stricter, wind speed of 90 MPH. Luminaire and
crossarm assembly shall withstand 150 mph winds and maintain
luminaire aiming alignment.
B. Structural Design: The stress analysis and safety factor of the
poles shall conform to AASHTO Standard Specifications for
Structural Supports for Highway Signs, Luminaires and Traffic
Signals.
C. Soil Conditions: The design criteria for these specifications
are based on soil design parameters as outlined in the owner’s
Geotechnical report. If a geotechnical report is not provided by
the owner, the foundation design shall be based on soils that meet
or exceed those of a Class 5 material as defined by 2007 CBC, Table
1804.2. There will be NO change orders issued for additional
finically compensation for poos soils unless differ significantly
from provided reports. Foundation Drawings: Project specific
foundation drawings stamped by a registered engineer in the State
of Michigan are required for this project. The foundation drawings
must list the moment, shear (horizontal) force, and axial
(vertical) force at ground level for each pole.
PART 3 – EXECUTION
3.1 FIELD QUALITY CONTROL
A. Illumination Measurements: Upon substantial completion of the
project and in the presence of
the Contractor, Project Engineer, Owner's Representative, and
Manufacturer's Representative,
illumination measurements shall be taken and verified. The
illumination measurements shall be
conducted in accordance with IESNA RP-6-01, Appendix B.
B. Correcting Non-Conformance: If the actual performance levels
including average footcandles,
critical minimum footcandles, uniformity ratios, and maximum
kilowatt consumptions are not in
conformance with the requirements of the performance specifications
and submitted information,
the Manufacturer shall be liable to any or all of the
following:
1. Manufacturer shall at his expense provide and install any
necessary additional fixtures to
meet the minimum lighting standards. The Manufacturer shall also
either replace the existing poles to meet the new wind load (EPA)
requirements or verify by certification by a licensed structural
engineer that the existing poles will withstand the additional wind
load.
2. Manufacturer shall minimize the Owner's additional long term
fixture maintenance and
energy consumption costs created by the additional fixtures by
reimbursing the Owner the amount of $1,000.00 (one thousand
dollars) for each additional fixture required.
Section 26-56-68
SUBMITTAL INFORMATION
Include d
Checklist
Listing of all information being submitted must be included on the
table of contents. List the name of the manufacturer’s local
representative and his/her phone number. Signed submittal checklist
to be included.
B On Field Lighting Design
Lighting design drawing(s) showing: a. Field Name, date, file
number, prepared by, and other pertinent data
b. Outline of field(s) being lighted, as well as pole locations
referenced to the center of the field (x & y). Illuminance
levels at grid spacing specified
c. Pole height, number of fixtures per pole, as well as luminaire
information including wattage, lumens and optics
d. Height of meter above field surface
e. Summary table showing the number and spacing of grid points;
average, minimum and maximum illuminance levels in foot candles
(fc); uniformity including maximum to minimum ratio, coefficient of
variance and uniformity gradient; number of luminaries, total
kilowatts, average tilt factor; light loss factor.
C Off Field Lighting Design
Lighting design drawings showing spill light levels in footcandles
as specified
D Critical
Minimum Levels
E Life Cycle
Cost calculation
Document life cycle cost calculations as defined in the
specification. Identify energy costs for operating the luminaires,
maintenance cost for the system including spot lamp replacement,
and group re-lamping costs. All costs should be based on 25
Years.
F
Summary
Document showing each luminaire’s aiming angle and the poles on
which the luminaries are mounted. Each aiming point shall identify
the type of luminaire.
G TIR Lensing Fixture utilizes TIR lensing technology to improve
fixture efficiency and control unwanted glare
H Performance Guarantee
Provide performance guarantee including a written commitment to
undertake all corrections required to meet the performance
requirements noted in these specifications at no expense to the
owner. Per warranty section.
I Warranty Provide written warranty information including all terms
and conditions.
J Product
Information Complete set of product brochures for all components,
including a complete parts list and UL Listings.
K Non-
Compliance Manufacturer shall list all items that do not comply
with the specifications.
L Compliance Manufacturer shall sign off that all requirements of
the specifications have been met at that the manufacturer will be
responsible for any future costs incurred to bring their equipment
into compliance for all items not meeting specifications and not
listed in item N – Non-Compliance
Manufacturer: Signature:
Typewritten Text
Provide Parking Lot / Security Lighting From Sports Lighting Pole
to Cover Red Clouded Area.
Aaron
Typewritten Text
Provide Parking Lot / Security Lighting From Sports Lighting Pole
to Cover Red Clouded Area without Spilling Light Pollution onto
Adjoining Property.
Aaron
Line
Aaron
Line
Aaron
Aaron
Aaron
Typewritten Text
Design to Ensure Light Pollution from East Poles Does Not Spill
Onto Adjacent Property
Aaron
Typewritten Text
THIS INFORMATION IS CONFIDENTIAL AND PROPRIETARY TO QUALITE SPORTS
LIGHTING INC. AND IS NOT TO BE REVEALED OR DISTRIBUTED TO OTHERS
WITHOUT THE PERMISSION OF QUALITE SPORTS LIGHTING, INC. OR USED IN
ANY MANNER DETRIMENTAL TO THE INTEREST OF QUALITE SPORTS LIGHTING,
INC.
215 MECHANIC RD
HILLSDALE, MI 49242
RQualite SPORTS LIGHTING, LLC
LOCATIONS. WITHIN 4 FEET OF SPECIFIED +/- 3 FEET, AND POLES PLACED
VOLTAGES, MOUNTING HEIGHT INSTALLATION, MINIMUM INPUT GUARANTEE IS
BASED ON PROPER
WWW.QUALITE.COM
CLARE, MI
QL-21651D1-A
THIS DESIGN WAS DONE IN ACCORDANCE WITH ILLUMINATING SOCIETY OF
NORTH AMERICA STANDARDS
600W VISORED SECURITY LIGHTING
AutoCAD SHX Text
AutoCAD SHX Text
63.1
TOUCHSCREEN AND SMART SWITCH TALK DIRECTLY TO POLE IN THE EVENT THE
GATEWAY SHOULD FALL OFFLINE. EITHER OPTION CAN BE USED AS A
REDUNDANT BACK UP CONTROL OPTION OR EASY ACCESS ONSITE CONTROL
WITHOUT THE USE OF CELLULAR GATEWAY OR PHONE. EITHER UNIT
COMMUNICATES DIRECTLY TO POLE DRIVER ENCLOSURE.
REDUNDANT ONSITE CONTROL OPTION
CONTROL AND SWITCHING OPTIONS
CELLULAR RF SIGNAL SIGNAL
CELLULAR CONNECTION LIGHTING THROUGH SITE GATEWAY SYSTEM
ONSITE SMART SWITCH TOUCHSCREEN W/ DIMMABILITY
AVAILABLE IN
LOCKABLE ENCLOSURE
QUALITE.COM 215 West Mechanic Street • Hillsdale, MI 49242
800-933-9741
Remove East and West Light Disconnects Install New Sub Panel and
Breakers to Support New Lighting with Spares. Core Drill Any New
Penetrations. All New Penetrations Underground Seal New
Penetrations along with Any Existing if Not Reused. Existing
Service 3 Phase 480 V Provide Home Run to Each Pole with
Independent Breaker.
Professional Service Industries, Inc. 3120 Sovereign Drive, Suite
C
Lansing, Michigan 48911 Phone: (517)-394-5700
March 11, 2020 Mr. Jim Walter II, Superintendent Clare Public
Schools 201 East State Street Clare, Michigan 48617
RE: Report for Limited Subsurface Investigation Clare High School
Track 670 Ann Arbor Trail Clare, Michigan 48617 PSI Project Number:
0406516
Dear Mr. Walter II,
Thank you for your interest in Professional Service Industries,
Inc. (PSI), an Intertek company. The information you requested is
provided below. In compliance with your instructions, PSI has
conducted a subsurface investigation exploration for the referenced
project. This work was performed in accordance with PSI Proposal
No. 300115, dated January 30, 2020. Authorization to perform this
exploration and analysis was in the form of an acceptance of PSI’s
proposal by Jim Walter II, Superintendent of Clare Public Schools,
on January 31, 2020.
The purpose of this exploration was to obtain a general overview of
the surface conditions that can be anticipated at the project
location. The scope of the field exploration included completion of
two (2) hand augers. The hand auger locations were established by
Clare Public Schools and located in the field by PSI. The
approximate hand auger locations are indicated on the attached hand
auger Location Diagram. Prior to final design and construction, an
actual field measurement at the hand auger locations should be made
by a professional land surveyor registered in the State of
Michigan.
PSI warrants that the findings, recommendations, specifications, or
professional advice contained herein have been made in accordance
with generally accepted professional geotechnical engineering
practices in the local area. No other warranties are implied or
expressed. PSI appreciates the opportunity to have been of service
to you. Pursuant to your instructions, no conclusions or analyses
have been made, but if we can be of further service, please feel
free to contact this office at your convenience.
Respectfully submitted, Professional Service Industries, Inc.
Attachments: Figure 1 – Site Location Diagram Figures 2 – Hand
Auger Location Diagrams Hand Auger Logs (HA-01 and HA-02)
Musana Nabil Branch Manager
[email protected]
Clare Stadium Lighting Bid
Clare Stadium Lighting Bid
0406516 - Clare High School - Geotechnical Report
Field Notes