Breaking Down and Understanding Office 365 - SPSJHB 2015

Breaking Down and Understanding Office 365Michael Noel

3 October 2015Johannesburg, SA

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Michael Noel@MichaelTNoel

Author of 19 books including the best selling SharePoint Unleashed series

Presented at over 200 events in over 70 countries around the world

Microsoft SharePoint MVP, first awarded in 2007

Partner at Convergent Computing in the San Francisco Bay Area (cco.com)

What We’ll Discuss

Office 365 Overview

Office 365 Components

Exchange Online

SharePoint Online

Skype for Business

OneDrive for Business

Yammer

New Tools and Add-ons (Delve, Clutter, etc.)

Office 365 Licensing

Migration to Office 365

Office 365 Service Offerings

When purchasing Office 365 licenses, you gain access to the entire stack of Microsoft’s online offerings

Exchange Online for Messaging

SharePoint Online for collaboration and document management

OneDrive for Business

Skype for Business

Administration of Office 365

Administered either through web based Admin Console

Alternatively can be administered using native PowerShell scripts

Overview of Features

50GB(+) Mailboxes for each user

Built-in archiving and records retention options

High Availability and Disaster Tolerance built-in through the use of Database Availability Groups

Essentially, the same proven technology used by Microsoft Exchange Server and used and understood by millions of Outlook users for messaging and calendaring but without the back-end server administration overhead

Exchange Online Plans

Exchange OnlinePlan 1

Exchange OnlinePlan 2

50GB Mailboxes / 150MB Message Send

Outlook Support

Web-Based Access

Outlook App for Mobile

Clutter / Inbox Management

Document Collaboration with OneDrive for Business

Office 365 Groups

Third-Party Apps Extension

Anti-Malware/Anti-Spam

In-Place Hold

Unlimited Storage

Hosted Voicemail

Data Loss Prevention (DLP)

Site Mailboxes

Site Mailboxes provide for a centralized location for all communications on a particular project.

Integrated with SharePoint Online

Document and Records Management

Primary use case scenario for SharePoint Online

Provides for the ability to save and store documents

Advanced functionality including:

Document check-in/check-out

Versioning

Multi-authoring

Business Intelligence

Provides the ability to display business information in graphical format

Tools include PowerPivot, Excel Services, and Power View

Enterprise Search

‘Findability’ is the ability to be able to quickly and easily find relevant information

FAST Search within SharePoint provides for the following:

Contextual Search

Personalized Results

Document Preview

Enterprise Search

Plan Offerings

A la carte plans:

Plan 1: Basic SharePoint Functionality

Plan 2: Basic + Advanced Search, BCS, InfoPath Forms Services, DLP, eDiscovery Hold and Export, Video Search, WCM, BI Center, Excel Services, PowerView, Power Pivot

Office 365 Plans (More on this)

SharePoint Online is missing the following features that SharePoint On-Premises provides:

Email-enabled lists/libraries, IRM with AD RMS, PowerPoint Automation Services, Some WCM functionality, PerformancePoint Services, SQL Server Reporting Services, Scorecards and Dashboards

SharePoint OnlinePlan 1

SharePoint OnlinePlan 2

App Catalog and Marketplace

Team Sites

Work Management

External Sharing

Basic/Standard Search

Content Management

Records Management

Access Services

SharePoint Workflows

Enterprise Search

E-discovery, ACM, Compliance

Excel Services, PowerPivot, PowerView

Visio Services

Form Based Application

Business Connectivity Services

Skype for Business

Very recently renamed tool, previously known as Lync Online, which has been transitioned out as of 14 April, 2015

The Cloud based version of Microsoft’s On-Premises Tool for Instant Messaging, Video Conferencing, etc.

Exchange 2000 Conferencing Server

Live Communications Server (LCS) 2003

Office Communications Server (OCS) 2007

Lync Server 2010/2013 – Lync Online

Skype for Business

Currently related to ‘traditional’ consumer Skype in name only, though integration is being built-in

FeaturesSkype for Business On-Premises

Skype for Business Plan 1

Skype for Business Plan 2

Rich Presence, IM (1:1 and multiparty), Microsoft Office interoperability

Public Cloud IM/P federation with Windows live

Skype Connectivity

Persistent Chat

Skype for Business to Skype for Business Calling (voice and HD video, 1:1)

Skill Search (requires SharePoint Server)

Desktop, Application, and Whiteboard Sharing

Multiparty (3+) Audio/Video/Content Sharing (Scheduled and Ad hoc)

Meeting Controls (Organizer, Lobby Experience, Join From)

Enhanced In-meeting Note Taking with OneNote Sharing

Skype for Business Audio Conferencing

Interoperability with 3rd Party Audio Conferencing Providers

Skype for Business Multi-party Video

Enterprise Voice Functionality (Incl.Malicious Call Trace, E911, Call Park)

Skype for Business Mobile Clients

Skype for Business Web App

Features

Purpose-built file sharing application

Upload and share large files with local and/or remote users

OneDrive for Business

Choose whether files must be shared with authenticated users or whether they can be shared with unauthenticated users

Unlimited storage space for Office 365 users *

10GB maximum file upload size

Enterprise Social and Yammer

Enterprise Social provides ‘Facebook for the Enterprise’ capabilities

Microsoft acquired ‘Yammer’ to provide for SaaS based Enterprise Social features

‘Free’ as part of Office 365 Enterprise or Business Plans

Added Features and Functionality

Microsoft Delve

Office Groups

Office Video

Microsoft “Clutter”

Roadmap

Licensing

Licensing – Home/Personal/Student Plans

Office Online

Office 365 Personal

Office 365 Student

Office 365 Home (5 Users)

Price/user/month free R 74,99 R 74,99 R 94,99

Office on up to 5 PCs/Macs *2

PC/Macs

Office on up to 5 tablets/phones *2

Devices

Online Office Word/Excel/PowerPoint

Offline Storage

1TB File Storage*15GB

Skype

Licensing – Small Business (up to 300 users)

Office 365 Business Essentials

Office 365 Business

Office 365 Business Premium

Price/user/month R 68,80 R 113,40 R 179,90

Office on up to 5 PCs/Macs

Office on up to 5 tablets/phones

Online Office Word/Excel/PowerPoint

1TB File Storage

Professional Digital Storytelling Tools

50GB Mailbox with Calendaring/Contacts

Unlimited Online Meetings with Skype for Business

Corporate Social Network

Licensing – Enterprise/Govt/Edu Plans

A la carte Plans KioskPlans

Enterprise/Govt/Edu Plans

Plan Office Pro Plus

Exchange Online –Plan 1

Exchange Online –Plan 2

SharePoint Online –Plan 1

SharePoint Online –Plan 2

Skype for Business –Plan 1

Skype for Business –Plan 2

Yammer Enterprise

OneDrivefor Business(Personal Plan)

K1 K2 E1 E2 E3 E4

Price/user/month R 165 R 55 R 110 R 68,80 R 110 R 27,50 R 75,50 R 74,99 R 27,50 R 55 R 110 R 275 R 302,50

Office Web App (R/W)

Office Web App (Read)

Full Office Pro Plus Suite

Advanced Search, Access, Visio/Excel Services

Collaboration in Sites

Voice / Telephony

Voicemail / Archiving (50GB+,)DLP

Email / Calendaring

Application Sharing / Multiparty / Advanced IM

IM / Presence

Enterprise Social

External File Sharing

Migration

Authentication Options

The ‘default’ option is to use accounts within Microsoft’s Azure Active Directory service

Many organisations may want to consider using their own AD DS accounts

This requires either an AD FS infrastructure, third party (i.e. Okta) or Azure AD

Option 1: Use

Azure AD

Accounts

Option 2: Use

internal AD DS

Accounts

Migration to Exchange Online

Performed by Microsoft or partner; standard mailbox moves similar to On-Premises migration

Requires DirSync components

Use Microsoft’s bandwidth calculator to determine migration timelines

Migration to SharePoint Online or OneDrive for Business

One major factor influencing SharePoint Online migrations is how to get content into SharePoint Online

Tools from 3rd

party vendors can help here

Migration to Skype for Business

Simple migration, requires only a few PowerShell scripts to change users Lync server location to the cloud

Administration done via the Office 365 Admin Console

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