Brazil Electronic Government Procurement ExpoXangai – feb/2010
Mar 20, 2016
Brazil Electronic Government Procurement
ExpoXangai – feb/2010
ContextBrazil: Administrative Spheres Federal Executive structure Ministry of Planning, Budget and Management Secretariat for Logistics and Information Technology
Goals of this presentation: Brazilian experience Results, options, estrategies Lessons learned
BRAZIL – Public Procurement Nowadays:
RESULTS:
Procurement
Providers
Reverse electronic auction
Price Contracted, bt item type and year – 2002 to 2009
Itens Contracted
85% 87% 89% 92% 94% 94%81%
15% 13% 11% 8% 6% 6%19%
94%
6%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2002 2003 2004 2005 2006 2007 2008 2009
ServicesGoods
Year Goods Services Total
2002 6.714.436.227,77 13.110.982.956,74 19.825.419.184,512003 6.239.584.416,48 7.905.994.920,67 14.145.579.337,152004 7.824.759.603,72 12.683.403.463,73 20.508.163.067,442005 12.852.792.348,21 12.217.478.931,71 25.070.271.279,922006 17.155.321.422,86 12.643.773.310,91 29.799.094.733,772007 18.196.557.330,44 17.026.034.187,04 35.222.591.517,492008 13.970.504.893,71 13.144.200.690,79 27.114.705.584,502009 22.761.175.025,94 26.968.931.791,38 49.730.106.817,32
Average 13.214.391.408,64 14.462.600.031,62 27.676.991.440,26
Quantity and value contracted, by type of tender – 2009 (R$)
Type Number of Processes Value ContractedCompetitive Bid 1.443 13.632.187.195,97
International Competitive Bid 46 968.713.110,71
Contest 16 987.197,81
Invitation 1.520 63.451.627,07
Exemptiom from Tender 235.688 5.399.712.320,25Inelegibility from Tender 15.838 5.824.096.648,18Reverse electronic auction 34.342 20.471.916.665,42Reverse physical auction 1.091 2.740.335.020,74
Price survey 1.719 628.707.031,16
Total 291.703 49.730.106.817,32
Percentual of value contracted, by type of tender – 2009
Value Contracted1,3%
41%
6%
2%
11%
12%
27%
Competitive BidInternational Competitive BidContestInvitationExemptiom from TenderInelegibility from TenderReverse electronic auctionReverse physical auctionPrice survey
Share on buying values, by economic sector and year – 2002 to 2009, Jan-Dec
Year Industry Commerce Services Others Total2002 2.170.846.859,79 3.010.529.295,88 12.347.612.578,07 2.296.430.450,77 19.825.419.184,512003 2.013.939.738,25 2.496.934.121,52 7.886.286.252,66 1.748.419.224,72 14.145.579.337,152004 2.575.989.695,44 3.217.862.562,60 12.818.664.238,01 1.895.646.571,39 20.508.163.067,442005 4.348.207.918,94 2.384.522.898,93 16.831.383.444,08 1.506.157.017,97 25.070.271.279,922006 3.780.890.181,14 5.791.407.950,95 17.894.371.444,07 2.332.425.157,61 29.799.094.733,772007 4.171.100.304,06 7.806.856.747,62 20.645.368.868,52 2.599.265.597,28 35.222.591.517,492008 3.616.822.993,73 7.873.070.336,60 14.318.522.630,64 1.306.289.623,53 27.114.705.584,502009 6.983.208.249,17 11.147.393.384,73 28.661.510.700,86 2.937.994.482,55 49.730.106.817,32
Average 3.707.625.742,56 5.466.072.162,35 16.425.465.019,61 2.077.828.515,73 27.676.991.440,26
Value Contracted
14% 13% 17%12% 13% 14%
15%18%
16% 10% 22%29% 22%
63% 67% 60% 59%53%
58%
12% 12% 9% 6% 8% 7% 5% 6%
13%11%
19%
62% 56%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2002 2003 2004 2005 2006 2007 2008 2009
OthersServicesCommerceIndustry
¹ Excluding the following types: Exemption from Tender, Inelegibility from Tender, Price Survey and Technical and Price Competitive Bid.
Annual Variation on buying processes of common goods and services, by type of tender¹ – 2002 to 2009
Buying Processes
5% 3% 2% 2% 3%
60% 62%55%
36%
22%13% 12%
4%
14%9%
8%
6%
4%
5%
8%
37%67%
79%86%
19% 21%26%
19%
7% 3% 3%
1% 1,4% 2%
3,2%
3%
4%
2%
77,1%
4,8%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2002 2003 2004 2005 2006 2007 2008 2009Competitive Bid Invitation Price SurveyReverse Electronic Auction Reverse Physical Auction
¹ Excluding the following types: Exemption from Tender, Inelegibility from Tender, Price Survey and Technical and Price Competitive Bid.
Annual Variation on buying values of common goods and services, by type of tender¹ – 2002 to 2009
Value Contracted
47%40%
15% 11%
36%
5%
8%
6%
4%
6%
22%
55%
34%43%
59%
23%
11% 7%
54,9%
13%7%
5,9%
0%
1%1%
2%
7%
2%
8%
2%
1%2%
3%
0,9%
79% 74%
62%
12%
29,9%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2002 2003 2004 2005 2006 2007 2008 2009
Competitive Bid Invitation Price surveyReverse Electronic Auction Reverse Physical Auction
ABC Curve on buying values of material groups from the Reverse Electonic Auction –2009
Reverse Electronic Auction: Materials Groups
15%
9%
8%
7%
5%
4%
4%
2%
16%
0% 2% 4% 6% 8% 10% 12% 14% 16% 18%
Equipment for automatic data processing, (including firmware), software,accessories and support equipment
Equipments and medical, dental and veterinary supplies
Vehicle
Instruments and laboratory equipments
Construction materials
Food supply
Furniture
Machinery for specialized industry
Hygiene products
Value Contracted (%)
ABC Curve on buying values of services groups from the Reverse Electronic Auction – 2009
Reverse Auction: Group of Services
15,0%
11,4%
6,9%
6,1%
5,1%
3,7%
3,4%
3,2%
2,8%
2,7%
2,5%
2,4%
2,2%
13,5%
0% 5% 10% 15% 20% 25%
Other Support Services
Maintenance and repair of products made of metal, machinery and equipments
Special Types of Construction Services
Travel Agency Service, Tour Operator and Tour Guide
Iinvestigation Service and Security
Cleaning Services
Leasing services for the right to use non-financial intangible assets
Leasing Services or rental Services of machinery and equipment w ithout operator
Leasing services relating to rental or other goods
Other services/miscellaneous
Other business, technical and professional services
Consultancy Services and management/administration
Land transport services
Engineering Services
Value Contracted (%)
Numbers
Providers 335,000Users 66,000Simultaneous users 22,000Downloads/year 115,000Byers Oficcers 4,000Goods 195,000
Systems – Cronology:
List of ProvidersMaterial CatalogAutomatic PublicationAutomatic CommitmentOther systems IntegrationReverse Physical AuctionReverse Electronic AuctionPrice Registration System (Framework contracts)Preferential Treatment to small business(*) IDB and BIRF accept Comprasnet procurement BI
Perspectives:
Standardization and Scale
Electronic quotation for emergency procurement
Changes in the Public Procurement Law:
Reverse Auction mandatory for lowest price;
Reverse Auction for works under 3.4 millions;
Use of IT in all types of
tenders.
Lessons Learned:“Pioneering pay a price”
“It is not a PANACEA”
“It is a incremental process”.
“every journey begins with the first step....
but you must know the direction”
Starting
Difference made by people
Price Contracted, by Individuals and providers and year – 2002 to 2009
Year Individuals Companies Total2002 1.874.902.343,09 17.950.516.841,42 19.825.419.184,512003 1.468.482.943,44 12.677.096.393,71 14.145.579.337,152004 1.572.669.642,64 18.935.493.424,80 20.508.163.067,442005 2.701.298.291,58 22.368.972.988,34 25.070.271.279,922006 2.805.577.550,75 26.993.517.183,02 29.799.094.733,772007 2.202.176.037,99 33.020.415.479,50 35.222.591.517,492008 1.938.176.468,14 25.176.529.116,36 27.114.705.584,502009 3.055.483.150,43 46.674.623.666,89 49.730.106.817,32
Average 2.202.345.803,51 25.474.645.636,75 27.676.991.440,26
Itens Contracted
3% 2% 2% 1% 1% 3%
97% 98% 98% 99% 99% 97%
0%1%
100%99%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2002 2003 2004 2005 2006 2007 2008 2009¹
CompaniesIndividuals
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