Brattleboro School Crisis Emergency Response Planschoolsafety.vermont.gov/sites/ssc/files/documents... · Web viewEmergency Response Plan PROMULGATION The primary role of Town and

Town of [Town Name] and

[Town Name] Schools

Emergency Response Plan

Town of [Town Name] and [Town Name] SchoolsEmergency Response Plan

Promulga t ion S ta temen t

Town of [Town Name] and [Town Name] Schools Emergency Response Plan

PROMULGATION The primary role of Town and School Officials is to provide for the welfare of its school students and staff. The welfare and safety of all is never more threatened than during disasters and tragedies. The goal of emergency management is to ensure that mitigation, preparedness, response, and recovery actions exist so that public welfare and safety is preserved.

The town of [Town Name] and [Town Name] Schools Emergency Response Plan provides a comprehensive framework for school emergency crisis management. It addresses the roles and responsibilities of town and school organizations and provides a link to local, State, Federal, and private organizations and resources that may be activated to address school emergencies in the town of [Town Name].

The town of [Town Name] and [Town Name] Schools Emergency Response Plan ensures consistency with current policy guidance and describes the interrelationship with other levels of government. The plan will continue to evolve, responding to lessons learned from actual emergency experiences, ongoing planning efforts, training and exercise activities, and Federal guidance.

Therefore, in recognition of the responsibilities of the town of [Town Name] Emergency Officials, in cooperation with the [Town Name] School Officials, we hereby promulgate the town of [Town Name] and [Town Name] Schools Emergency Response Plan.

___________________________________ _______________________________

Town Manager, Town of [Town Name] Head of School

___________________________________ _______________________________

Superintendent of Schools Principal

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Con f ident i a l i t y S ta temen t

Information within this document is confidential and is to be used solely by town of [Town Name] responders along with the [Town Name] school officials and selected staff. This document is not for public use and will not be redistributed without written permission of the [Town Name] Town Manager, [Town Name] School officials listed in this document, [Town Name] Emergency Management Director, or an appointed designee.

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App rova l and Imp lementa t ion

It is understood that the following agencies will be the immediate initial responders to emergencies within the [Town Name] Schools. The under signed have approved the contents of the School Crisis Emergency Response Plan affirming that the agency head or their designee shall carry out the responsibilities outlined within the School Crisis Emergency Response Plan.

Police Chief EMD / Fire ChiefTown of [Town Name] Town of [Town Name]

Public Works Director ChiefTown of [Town Name] Rescue Inc.

[Title] Chief Dispatcher[Town Name] Memorial Hospital [Town Name] Central Dispatch

Disaster Program Manager PrincipalAmerican Red Cross [Town Name] Union High School

Principal Director[Town Name] Area Middle School [Town Name] Regional Career Center

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Principal Principal[Town Name] School [Town Name] School

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Reco rd o f Chan ges

Change # Effective Date Part Affected Who Posted

0 Initial acceptance of plan

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Eme rgency Respo nse P l an

Basic Plan

I. Introduction ……………………………………………………………………...8II. Concept of Operations …………………………………………………….11III. Organization and Assignment of Responsibilities …………………………….15IV. Direction, Control, and Coordination …………………………………….30V. Information Collection and Dissemination …………………………………….33VI. Communications …………………………………………………………….33VII. Administration, Finance and Logistics. …………………………………….37VIII. Plan Development, Maintenance, and Distribution …………………………….39IX. Authorities and References …………………………………………………….40X. List of Abbreviations …………………………………………………………….40

Functional Annexes

School Attendance and Transportation …………………………………………….43ICS Flow Charts …………………………………………………………………….44Communications Flow Chart …………………………………………………………….47Radio Frequencies …………………………………………………………………….48MCI - Plan …………………………………………………………………………….49Code White Emergency Notification and External Hospital Census Assessment Procedure …………………………………….50Levels of Staging …………………………………………………………………….52Evacuation …………………………………………………………………………….53Family Reunification …………………………………………………………………….54Reunification Flow Chart …………………………………………………………….62Reunification ICS Organizational Chart …………………………………………….63Student/Parent Reunification card …………………………………………………….64[Town Name] Resource List …………………………………………………………….65Vermont 211 Script Sheet …………………………………………………………….67

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Mass Fatality Incident (MFI) / DMORT …………………………………………….68

Location Annexes

Academy School …………………………………………………………………….73[Town Name] Area Middle School ………………………………………….…………76[Town Name] Union High School ………………………………………………….…79

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Eme rgency Respo nse P l an

I. Introduction

A. Purpose

It is the purpose of this Plan to define the actions and roles necessary to provide a coordinated response within the town of [Town Name] involving school emergencies. [Town Name] Schools, in this document, refers to both public and private schools. This plan provides guidance to agencies within the town of [Town Name] and [Town Name] Schools with a general concept of potential emergency assignments before, during, and following an emergency situation involving schools. The plan educates emergency responders, school staff and other key stakeholders on their roles and responsibilities before, during, and after an incident. It also provides for the systematic integration of emergency resources when activated and does not replace emergency operations plans or procedures.

B. Scope

The School Emergency Response Plan provides guidelines and procedures for responding to and dealing with emergencies within schools. This plan applies to all participating departments and an agency contained within the geographical boundary of the town of [Town Name] including public or private resources requested by the Incident Commander or their designee. Actions in this plan may be implemented as necessary.

C. Coordination of Emergency Responders and School Staff

Various agencies and services are involved in responding to school incidents, including emergency responders from law enforcement, safety, fire, emergency agencies, as well as mental health and other community organizations. An important component of the Emergency Crisis Plan is advanced planning with multiple agencies and community service providers to aid in timely communication and response to an incident. Advance planning includes written agreements to help coordinate services between the agencies and schools.

D. Situation Overview

1. Characteristics

a. Location

i. [Town Name] Union High School

[School Address]

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ii. [Town Name] Area Middle School

[School Address]

b. Geographic

i. The town of [Town Name] sits in the [Directional] corner of Vermont. The public elementary school population is made up of [#] residents. The High School, Middle School and Career Center receives students from several surrounding towns. A map illustrating the school locations covered by the plan are shown on the [Town Name] based mapping system Maps-On-Line.

c. Demographic

i. The town of [Town Name] has a population of [#] residents as of July 1, 2010. Daytime population in [Town Name] exceeds [#] due to being the area hub. The elementary schools have a daytime population of up to [#] people during the school year. The [School] campus has a daytime population of [#] people during the school year.

d. Designated Areas of Interest

i. It is recognized that any part of the school, both inside and/or out, could contain students. All of these areas are to be considered during an emergency response.

e. Special Events

i. Increased numbers of students, staff, and general public are expected during special events that may take place. Examples include but are not limited to sporting events, concerts, productions and graduations.

2. Hazard Profile

a. Potential Hazards

[Town Name] Schools are subjected to the effects of many disasters, varying widely in type and magnitude.

Disaster conditions could be a result of a number of natural phenomena such as earthquakes, floods, severe thunderstorms, severe winter weather, fires, epidemics, severe heat, or high winds. Apart from natural disasters, [Town Name] Schools are subject to a myriad of other disaster contingencies, such as derailments, accidents, transportation accidents involving chemicals and other hazardous materials, chemical oil and other hazardous material spills, leaks or pollution problems, utility service interruptions, civil disturbances or riots, terrorism, warfare, applicable criminal acts, or a combination of any of these.

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E. Planning Assumptions

1. Effective prediction and warning systems have been established that make it possible to anticipate certain emergency situations that may occur throughout the area.

2. An emergency could occur at any time. In many cases, dissemination of warning to the public and implementation of increased readiness measures may be possible; however, some emergency situations occur with little or no warning.

3. Initial actions to mitigate the effects of emergency situations or potential disaster conditions will be conducted as soon as possible by the [Town Name] emergency responders and school officials.

4. Assistance to the town of [Town Name] by response organizations from other jurisdictions is expected to supplement the efforts of the [Town Name] emergency responders in an efficient, effective, and coordinated response.

5. Federal and State emergency assistance, when provided, will supplement, not substitute for, relief provided by the town of [Town Name].

6. It is the responsibility of officials under this plan to save lives, protect property, relieve human suffering, sustain survivors and restore services.

7. An emergency in any school could occur at any time without warning and the employees of the school affected cannot and should not, wait for direction from local emergency response agencies. Action is required immediately to save lives and protect school property.

8. There may be a number of injuries of varying degrees of seriousness to faculty, staff, and/or students. Rapid and appropriate response will reduce the number and severity of injuries.

9. Maintaining the School Emergency Crisis Plan and providing frequent opportunities for stakeholders to exercise the plan through live drills and tabletop exercises can improve the schools and emergency services readiness to respond to incidents.

10. All responding agencies will work within the unified incident command structure.

II. Concept of Operations

A. General

1. The overall purpose of a School Emergency Response Plan is to execute effective and timely decisions and actions that prevent harm, protect lives and property, mitigate damages, restore order and aid recovery.

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2. The incident may require coordinated operations with others. The key to successful operations is an organized command structure. It is important to understand that the school’s command of the incident and the school’s incident management structure may change once [Town Name] emergency responders arrive on the scene. The school may transition command of the incident to a more qualified Incident Commander (IC).

3. It is critical for school administration officials and all segments of the community emergency response system to work together in advance of an incident to develop a working relationship and understanding of how the school’s initial response would transition into the overall response to a critical incident at the school.

B. The National Incident Management System (NIMS)

1. The National Incident Management System (NIMS) is a set of principles that provides a systematic, proactive approach guiding government agencies, nongovernmental organizations and the private sector to work seamlessly to prevent, protect against, respond to, recover from and mitigate the effects of incidents, regardless of cause, size, location, or complexity, to reduce the loss of life or property and harm to the environment. This system ensures that those involved in incident response/recovery understand their roles and have the tools they need to be effective.

2. Staff may be the initial first responders during an incident. Adopting NIMS enables staff and students to respond more effectively to an incident and enhances cooperation, coordination, and communication among school officials, first responders, and emergency managers.

3. All activities necessary in managing an incident must be organized and coordinated to ensure the most efficient response. The Incident Command System (ICS) will be used to manage all incidents.

4. As part of its NIMS implementation, all town of [Town Name] and [Town Name] Schools responders shall adopt the use of the Incident Command System (ICS).

5. All agencies and staff that may have a leadership role in this plan will have Incident Command training at a minimum level of ICS-100 with documentation.

6. All school administrators will have Incident Command training at a minimum level of ICS-402 with documentation.

7. All town of [Town Name] and [Town Name] Schools responders who assume roles described in this plan, are expected to participate in training and exercising the plan’s procedures

8. In a major emergency or disaster, [Town Name] schools may be damaged or need to be evacuated, people may be injured, and/or other incident management activities may need

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to be initiated. School officials and staff are expected to take charge and manage the incident until it is resolved or command is transferred to someone more qualified, usually an emergency responder agency with legal authority to assume responsibility. School personnel will seek guidance and direction from local officials and technical assistance from state and federal agencies where appropriate.

9. Until non-school emergency responders arrive on-scene, the School Decision-Maker (usually the principal or his/her designee) is responsible for activating the School Emergency Operations Plan, including common and/or specialized procedures, as well as hazard-specific incident plans. The School Decision-Maker shall designate a School Incident Commander with authority to direct all incident activities. The designated School Incident Commander should be the person most qualified to manage the specific type of incident.

10. Once a [Town Name] emergency responder agency with legal authority to assume responsibility arrives on scene, the School Incident Commander should transition command to that Incident Commander and move to serving within the incident command structure as a representative of the Schools.

11. It is critical that Town and school officials and all segments of the community emergency response system work together in advance of an incident to develop a working relationship and understanding of how the school’s initial response would transition into the overall response to a critical incident at the school.

C. Hazard Assessment and Control

Any [Town Name] school could be exposed to an act that has the potential for disrupting the school community, causing casualties, and damaging or destroying property. The hazard control and assessment section helps to identify, analyze, gain control of, and monitor hazards that may affect the school in the event of a large-scale incident. The town of [Town Name] and [Town Name] Schools shall work collaboratively to:

12. Perceive a threat to person(s) in or around any [Town Name] school.

13. Assess the threat to the school population.

14. Select strategy and control situation.

C. Protective Action Selection and Implementation

During an emergency within a school it will be the decision of the incident commander to determine what protective action(s) shall take place. Protective action selections are as follows:

1. Determine what protective action is appropriate within the school.

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2. Determine what protective actions are appropriate exterior of the school.

3. Determine the need for public warning

4. Determine the appropriate protective action implementation plan

5. Control access and isolate danger area.

D. Public Warning

1. The public information officer under the direction of the incident commander or their designee, or the Multi-Agency Coordination (MAC) group shall determine message content based on the most current information available

2. Public warning system(s) for the town of [Town Name] and the [Town Name] Schools, (Definitions are included in the Communications Section) shall include but not be limited to the following:

a. Local media outlets

b. [NAME] group telephone notification, Blackboard Connect

c. VT – 211

d. Vermont Alert (VT-Alert)

E. Short-term Needs

1. Isolate and stabilize the incident

2. Secure area, neighborhood, increase security town wide

3. Establish and control casualty collection, evacuation points and reunification center

4. Medical triage, treatment and transport to facility(s)

5. Transportation

6. Accountability of students, staff and responders

7. Mental health care

8. Care of emergency scene workers

F. Long-term Needs

1. Accountability of students

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2. Family care

3. Mental health care

4. Recovery of school and town

III. Organization and Assignment of Responsibilities

A. General

1. This section establishes the operational organization that will be relied on to manage the incident and includes:

a. An overview of agency responsibilities.

b. The types of tasks to be performed by position.

B. Organization

The following agencies are the primary agencies named to initially respond to a school crisis.

1. [Name] Superintendent of School Office

2. Private School Officials

3. [Town Name] Police Department

4. Emergency Management Director

5. [Town Name] Fire Department

6. [Town Name] Department of Public Works

7. Rescue Inc.

8. [Town Name] Memorial Hospital

9. American Red Cross

10. [Town Name] Town Managers Office

11. [Town Name] Central Dispatch

C. Assignment of Responsibilities

1. [Name] Superintendent of School and School Staff

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a. Student and staff safety

o Superintendent notifies principals of an emergency situation, or a school personnel notifies Office of Superintendent of an emergency situation.

o Emergency procedures include (determined by internal school emergency plans):

o “Restrictive Access – Secure-the-Building” – remaining in the building until the emergency is over. If authorities recommend “restrictive access,” doors and windows at schools will be shut, and school personnel will care for students until the emergency is over

o A.L.I.C.E. Procedures – [Name] has adopted a new strategy for enhanced lock-down procedures known as A.L.I.C.E (Alert, Lockdown, Inform, Counter, and Evacuate). This enhanced lock-down procedure is part of our emergency plan.

o “Precautionary transfer/evacuation of the schools for the safety of students. If the schools are performing a precautionary transfer or evacuation, all students and staff will be evacuated to designated sites and transported primarily by bus to a reunification site outside the affected area.

b. Student and staff accountability

o Notify the principals of the schools in the [Name] by radio or telephone with the assistance of Central Office administrators.

c. Command Post support

o Superintendent or designee reports to Command Post.

d. Multi-Agency Coordination (MAC) group Support

o The Superintendent or designee will be part of a team at the command post that assesses and considers the need to establish a MAC group.

o The Superintendent or designee reports to MAC group.

e. Emergency Operations Center (EOC)

o The Superintendent or designee will be part of a team at the command post that assesses and considers the need to establish an EOC.

o The Superintendent or designee reports to EOC when opened.

f. Planning section support – supports planning process

g. Evacuation support

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o Notify the principal to prepare for mobilization of students if a precautionary transfer/evacuation is ordered.

o Ensure that principals have teachers take attendance and prepare for precautionary transfer/evacuation.

o Ensure that principals have the school nurse and maintenance staff prepare for a precautionary transfer/evacuation.

o Implement the process if a precautionary transfer of school children to the reunification sites is ordered

o Superintendent of designee will assign school busses to specific evacuation points

h. Coordination of transportation

o Request staff and student attendance numbers as well as transportation needs to complete “School Attendance and Transportation needs Worksheet” (see functional annex).

o Notify the bus company to prepare for immediate mobilization and dispatch of the buses to affected schools.

o Provide current emergency status information to the bus company.

i. Reunification support

o Student and staff accountability.

j. Joint public information activities and communications with parents and guardians (see Communications section in this document):

o In the event of any type of emergency requiring public notification, parents are directed to tune radio to either WTSA 96.7 or WKVT 92.7. This is the first source of communication about weather emergencies, natural disasters, a situation at Vermont Yankee, or other potentially dangerous situations. Officials will relay information to the media until the emergency is over.

o Further, [NAME] has adopted Blackboard Connect as its rapid communication system, designed specifically for the K-12 community that addresses the needs of schools to communicate quickly and efficiently with members of the school and broader community. Blackboard Connects technology delivers voice, e-mail, and emergency messages to parents and staff in the event of an emergency situation.

k. Resumption of schools

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o Notify school principals and Bus Company if the emergency has ended.

o Coordinate with Emergency Management personnel regarding any actions that may be required to assist in the post-emergency phase of operations.

o Coordinate issuing news releases regarding the status of school emergency response activities.

2. Private School Officials

a. Student and staff safety

o School personnel notify on-site School Official of an emergency situation.

o Emergency procedures include (determined by internal school emergency plans):

o “Restrictive Access – Secure-the-Building” – remaining in the building until the emergency is over. If authorities recommend “restrictive access,” doors and windows at schools will be shut, and school personnel will care for students until the emergency is over

o “Precautionary transfer/evacuation of the schools for the safety of students. If the schools are performing a precautionary transfer or evacuation, all students and staff will be evacuated to designated sites and transported primarily by bus to a reunification site outside the affected area.

b. Student and staff accountability

o The on-site school official will ensure the accountability of all students.


o School Official or designee reports to Command Post.

d. Multi-Agency Coordination (MAC) group Support

o The School Official or designee will be part of a team at the command post that assesses and considers the need to establish a MAC group.

o The School Official or designee reports to MAC group.

k. Emergency Operations Center (EOC)

o The School Official or designee will be part of a team at the command post that assesses and considers the need to establish an EOC.

o The School Official or designee reports to EOC when opened.

l. Planning section support – supports planning process

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m. Evacuation support

o Notify the teachers to prepare for mobilization of students if a precautionary transfer/evacuation is ordered.

o Ensure that teachers take attendance and prepare for precautionary transfer/evacuation.

o Ensure that the school nurse and maintenance staff prepare for a precautionary transfer/evacuation.

o Implement the process if a precautionary transfer of school children to the reunification sites is ordered.

o School Official or designee will assign school busses to specific evacuation points.

n. Coordination of transportation

o Request staff and student attendance numbers as well as transportation needs.

o Notify the bus company to prepare for immediate mobilization and dispatch of the buses to the school.

o Provide current emergency status information to the bus company.

o. Reunification support

o Student and staff accountability.

p. Joint public information activities and communications with parents and guardians (see Communications section in this document):

o In the event of any type of emergency requiring public notification, parents are directed to tune radio to either WTSA 96.7 or WKVT 92.7. This is the first source of communication about weather emergencies, natural disasters, a situation at Vermont Yankee, or other potentially dangerous situations. Officials will relay information to the media until the emergency is over.

k. Resumption of schools

o Notify Bus Company when the emergency has ended.

o Coordinate with Emergency Management personnel regarding any actions that may be required to assist in the post-emergency phase of operations.

o Coordinate issuing news releases regarding the status of school emergency response activities.

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3. [Town Name] Police Department

a. Scene stabilization

o Building access (with fire department assistance)

i. Electronic entry devices / combinations locks

ii. Knox Box

iii. Tools / forced entry

o Contain, neutralize and control the threats

o Law enforcement accountability

b. Establish command structure

o In accordance with ICS procedures

o Direct mutual aid police resources from other agencies and jurisdictions

o Coordinate with state and federal law enforcement

c. Building search and evacuation

o Casualty management

i. Several options exist for obtaining medical care for casualties. A decision will be made at the operations chief level regarding which tactic(s) to use. Factors that will be considered are the need to protect medical providers balanced against avoiding delayed care for critical casualties. These tactics may be fluid, used in concert with each other, and change during the incident. IC will be advised of these decisions and retain override authority.

ii. Establish and secure Casualty Collection Points (CCP)

CCP’s are predetermined for each school

CCP’s will be completely searched to identify/mitigate any threats and will be secured by police.

Police will locate casualties and move them to CCP’s.

iii. Designate the scene as a “warm zone” to allow access of medical personnel to casualties.

Warm zone is a designation that indicates the area is largely controlled by the police and there is no known threat and no indication of an existing threat or an existing threat is known

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but is contained. A warm zone has not been completely and thoroughly searched for threats.

The designation of a warm zone is dynamic and could change if a new threat is located or identified.

Police will escort medical personnel into warm zones in order to provide medical care and evacuation for victims.

While sufficient officers should be present to increase safety, no predetermined number or ratio of personnel is required.

o Locate/treat/evacuate known living casualties

o Secure building perimeter

o Conduct controlled evacuation of building

i. Groups of three or more officers will enter rooms, contact those present, and insure no immediate threats exist.

ii. Police escort people to entrance for release to evacuation locations.

iii. School staff should be used to escort students to evacuation locations.

o Slow probe and complete search of the facility

d. Perimeter evacuation

o Notification / evacuation if necessary

o Assign personnel to Traffic Control Points

e. Security

o Scene

o Perimeter

o Medical facility

o Evacuation Point

o Unless a higher need exists officers should be reassigned by IC directly to reunification from evacuation points when students are transported.

o Reunification Point

q. Multi-Agency Coordination (MAC) group Support

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o The Police Chief or designee will be part of a team at the command post that assesses and considers the need to establish a MAC group.

r. Emergency Operations Center (EOC)

o The Police Chief or designee will be part of a team at the command post that assesses and considers the need to establish an EOC.

o The Police Chief or designee reports to EOC when opened.

f. Joint public information activities

o PIO liaison with other organizations for joint release

g. Investigation

o Coordinate with State and Federal authorities to determine investigative responsibilities

h. Mass Fatality Incident (MFI) / DMORT See Annex

o Conduct needs assessment and contact resources outlined in annex

4. Emergency Management Director

a. Activate Multi Agency Coordination Group

s. Multi-Agency Coordination (MAC) Group Support

o The Emergency Management Director or designee will be part of a team at the command post that assesses and considers the need to establish a MAC group.

o The Emergency Management Director or designee reports to MAC group.

b. Establish staffing needs in MAC Group

t. Emergency Operations Center (EOC)

o The Emergency Management Director or designee will be part of a team at the command post that assesses and considers the need to establish an EOC. The Emergency Management Director has the authority to open the EOC at any time.

o The Emergency Management Director or designee reports to EOC when opened.

c. Notify SEOC

d. Coordinate logistical needs to support incident commander

e. Prepare all agencies to be capable of handling multiple operational periods

5. [Town Name] Fire Department

a. Command Post support

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o Assist incident commander with implementation of School Crisis Emergency Response Plan

o Assist with the establishment of incident command post

b. Building Access

o Knox Box(es) {see definition page}

i. In most cases found near main building entrance.

ii. [Name] campus specific – one for High School, One for Middle School, One for Career Center, and at Trades and Industrial Center (TIC).

iii. All schools – several building master keys contained within each Knox box.

o Silence fire alarm upon request of operations or command

o Tools

o Special Equipment

c. Fire suppression

o Responsible for the extinguishment of fire and the ventilation of areas affected by smoke and other toxic gasses after the scene is made safe.

o Mutual aid will be requested through the current [Town Name] Fire Department mutual aid running card.

d. Patient care

o Assist moving of patients to casualty collection point(s) under the direction of [Town Name] Police Operations section Chief or their designee.

o Perform within the medical care branch in coordination with Rescue Inc.

e. Coordinate landing zones

o Establish landing zones according to the School Crisis Emergency Response Plan

o Staff landing zone(s)

f. Coordinate staging

o Establish site(s) for staging based on the School Crisis Emergency Response Plan

o Minimum levels of staging should be in accordance with the [Town Name] Level of Staging policy. See Annex for policy

o Assign staging officer(s)

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g. Coordinate emergency responder accountability

o Assign accountability officer

o Determine best method to account for all personnel

u. Multi-Agency Coordination (MAC) group Support

o The Fire Chief or designee will be part of a team at the command post that assesses and considers the need to establish a MAC group.

v. Emergency Operations Center (EOC)

o The Fire Chief or designee will be part of a team at the command post that assesses and considers the need to establish an EOC.

o The Fire Chief or designee reports to EOC when opened.

h. Establish logistics section

o Assign a logistics section leader

o Performs the duties as described in Section IV of the School Crisis Emergency Response Plan

k. Reunification

o Assign a mutual aid company to reunification

l. Operational periods

6. [Town Name] Department of Public Works

a. Establish traffic control plan

o Responsible for coordinating with incident command to determine closure radius and applicable closure package.

o DPW will coordinate with incident command to determine the closure timeframe.

b. Activate traffic control points

o Upon notification to activate the traffic control points at the predetermined locations as shown in Maps Online, the Director of Public Works or a designee will immediately assign any available Public Works staff to each control point with temporary controls. At that time, three Public Works employees will be deployed with the emergency trailer which will be supplied with maps for closures, reflectorized barriers, reflectorized drums, traffic cones, and appropriate signage to close each road. Each traffic control point will be staffed briefly in order to reestablish traffic flow. If necessary, a traffic detour will be established at the direction of unified command.


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o Responsible for providing support to the command post as needed.

w. Emergency Operations Center (EOC)

o The Public Works Director or designee will be part of a team at the command post that assesses and considers the need to establish an EOC.

o The Public Works Director or designee reports to EOC when opened.

d. Assisting with special needs evacuation

o DPW will have staff available to assist emergency services with evacuations of special needs populations from the hazard area

7. EMS Provider

a. Command Post Support

o The first arriving officer will assist with establishing unified command.

o EMS representative will serve as the medical branch officer.

b. Activate Mass Casualty Plan

o Work with command to determine the total number of patients. Activate the MCI plan based on projected need.

o Start MCI plan at Level 2

c. Hospital liaison

o Send representative to [Hospital Name] to act as the liaison between scene and [Hospital Name]

o Work with [Hospital Name] and area hospitals to determine capacity

o Communicate between operations and the hospital(s)

d. Triage

o [Town Name]LS providers from Rescue and [Fire Department Name] shall work together on triage allowing the [Name] providers to provide critical treatment.

e. Casualty Collection Point

o Once the Casualty collection point has been secured by the police department a group will be sent to assist with triage and patient care

f. Assist with Patient Care

f. Medical Transport

o Accountability of transported patients

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o Transport and destination will be determined by the MCI plan based on classification the hospitals ability to accept the patients.

g. Evacuation point medical

o This could be a single unit 2nd or 3rd arriving

g. Reunification site medical

o 2 Mutual aid units from 45-60 minutes to arrive on site would be appropriate.

x. Responder health care needs

o Rehab and monitoring of emergency staff should it become necessary.

o Mental health evaluations and care

y. Multi-Agency Coordination (MAC) group Support

o The Rescue Chief or designee will be part of a team at the command post that assesses and considers the need to establish a MAC group.

z. Emergency Operations Center (EOC)

o The Rescue Chief or designee will be part of a team at the command post that assesses and considers the need to establish an EOC.

o The Rescue Chief or designee reports to EOC when opened.

8. [Town Name] Memorial Hospital

a. [Hospital Name] Decision Team Meets

o Emergency Department Physician

o Emergency Department Nurse Leader

o Department Unit coordinator

o [Hospital Name] Nursing Supervisor / department director

b. Mass Casualty Plan (Code White) Determinate

o No need to activate the Code White

o Code White Minor (handled with resources on-hand)

o Code White Major (requires external resources)

c. Coordinate patient census assessment (area hospitals Code White Major)

o Report numbers to Rescue Inc. Liaison who is at [Hospital Name]

d. Care for patients arriving at [Hospital Name]

e. PIO involved in the Joint Information Center

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f. Notify SEOC duty officer

g. Secure [Hospital Name] campus as necessary

o Coordinate with law enforcement

h. Coordinate admission, discharge and transfer with the PCU/SEOC [Hospital Name] Planning Section / Care management Team (as needed)

i. [Hospital Name] to report patient tracking to Command Post

9. American Red Cross

a. Incident site support

o The Red Cross will provide mass care services, upon request, (food and hydration) to the 1st responders for the duration of the event.

b. Reunification site support

o The Red Cross will provide mass care services (food and hydration) to 1st responders through out of the event.

c. Victim family long term service center support

o In longer-term events that will require several days to complete, Red Cross will provide disaster mental health services. These Red Cross volunteers have the ability to meet the minor immediate needs of disaster clients. Disaster Mental Health workers are able to provide referrals to longer term counseling services as needed.

d. Maintaining an up-to-date list and supporting Memorandums Of Agreement (MOAs) with facilities

o The documents needed for opening and operating a facility are standard documents that the Red Cross uses for all its facilities and shelters. These documents are typically updated annually. The MOA are in effect until terminated by either the Red Cross or the facility in writing.

10. [Town Name] Town Managers Office

a. Adjust Municipal staffing to support reunification

b. Establish joint Public Information Office

o Initial public notification using Alert Now, VT Alert, WKVT, WTSA

o Initiate alternate [Town Name] website

o Establish a Joint Information Center

o Establish call center using VT 211 (see functional annex for script)

o Conduct regular press briefings

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o Monitor media including social media

c. Establish finance section

d. Establish a staffing system for additional operational periods.

e. Coordinate a disaster damage assessment.

aa. Multi-Agency Coordination (MAC) group Support

o The Town Manager or designee will be part of a team at the command post that assesses and considers the need to establish a MAC group.

o The Town Manager or designee reports to MAC group.

bb. Emergency Operations Center (EOC)

o A team at the command post will assess and consider the need to establish an EOC. The Town Manager has the authority to open the EOC at any time.

o The Town Manager or designee reports to EOC when opened.

11. [Town Name] Central Dispatch

a. Town wide communication network

o Dispatch Supervisor (Or Designee) will ensure that Central Dispatch is supported in a manner necessary to operate efficiently throughout this incident

o Dispatch Supervisor (Or Designee) will see that staffing of Central Dispatch and EOC dispatch are adequate

o Dispatch Supervisor will assign personnel to respond to the scene to support On-Scene Communications network

o Central Dispatch will dispatch appropriate agencies to this incident

o Coordinate and Relay information to command

o Gather and notify resources

o Initial accountability for what units are on scene

b. On scene communications network

o Responsible for operating the on scene command post communications system

o Responsible for communications between field personnel and command post

o Responsible for communications between command post and central dispatch

c. Command post support

o Mobile Data Computer

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i. Responsible to log any pertinent requests

ii. Look up information for command

iii. Launch a VT Alert Message if necessary as directed

iv. Use Maps on Line to access School Pre-Plan information

v. Spillman – Resource for Command

vi. Cameo – Chemical Data

vii. Weather Requests

o Communicate with dispatch to ensure adequate coverage for the town for all agencies

o Assist with Par Checks if necessary

o Assist with on scene accountability if necessary

cc. Emergency Operations Center (EOC)

o The Head Dispatcher or designee reports to EOC when opened.

D. Support Functions

During larger events the town of [Town Name] and [Town Name] Schools will require additional resources from local, state and federal agencies and may also request aid from private sector and volunteer agencies. The following describes responsibilities or capabilities of other entities beyond direct jurisdictional control that are known to support, or are capable of supporting, emergency response or recovery within the town of [Town Name]:

1. Vermont State Police:

a. Law enforcement

b. Tactical team

c. Bomb squad

d. PIO

2. Vermont Division of Emergency Management and Homeland Security:

a. State wide mutual aid agreement

b. Resource management

c. Vermont Alert (VT-Alert)

3. South Western New Hampshire Fire Mutual Aid (SWNHFMA):

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a. Through a written agreement with SWNHFMA, the [Town Name] Fire Department has a predetermined running order which will bring fire related equipment and personnel to aid at an emergency scene and cover the two fire stations.

b. Through a written agreement with SWNHFMA, the [Town Name] Fire Department and EMS provider have a predetermined running order which will bring medical related equipment and personnel to aid at an emergency scene, evacuation point, and reunification point.

4. Ambulance Task Force:

EMS provider has a predetermined running order which will bring ambulances to aid and transport from an emergency scene, evacuation point and reunification point.

5. Support from other State government departments and agencies may be requested as necessary.

6. Private sector organizations within the jurisdiction may assist with a wide variety of tasks based on their capabilities.

7. Volunteer agencies, such as the American Red Cross, local church/synagogue congregations, and other assistive organizations, are available to give assistance with sheltering, feeding, and other issues, as necessary.

8. Vermont 211

a. VT-211 will provide public information at the request of the Emergency Management Director or their Designee

b. Information about VT-211 is included in the communication section of this document

c. VT-211 Script is located in the functional annex of this document

9. Vermont Agency of Transportation

10. Alcohol, Tobacco and Firearms

11. Federal Bureau of Intelligence

12. Drug Enforcement Administration

13. Vermont Hazardous Materials Response Team

14. Local Utilities

15. Select Board

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16. Citizens Emergency Response Team

17. States Attorney

a. Must approve any press releases involving criminal activity

18. Governor’s Office

19. Vermont Crime Lab

20. Local Funeral Homes

21. VT Medical Examiner’s Office

a. Must be contacted to assist in activating state or federal resources

E. Continuity of Government

Documentation of continuity of government for the town of [Town Name] can be found in separate documents including but not limited to the [Town Name] Emergency Operations Plan and the continuity of government successor list.

IV. Direction, Control, and Coordination

A. Authority to Initiate Actions

1. It is the responsibility of the first responding school staff administrator and or the first arriving [Town Name] emergency responder to start the implementation of the School Crisis Emergency Response Plan.

2. It is the responsibility of all responding school staff and the emergency responders to work within the incident command system structure described in this plan.

B. Command Responsibility for Specific Actions

In the town of [Town Name] the incident command structures are to be put in place to safely and effectively manage large groups of people who are preforming different activities to produce a desired outcome. The Incident Command System used in the town of [Town Name] in a school crisis may be single or unified. See functional annex.

1. Incident Command

The Incident Commander sets the incident objectives, strategies, and priorities and has overall responsibility for the entire incident. The Incident Commander is responsible for the administration of the command staff including information officer, safety officer, liaison, and support. The Incident Commander is also in charge of the general staff including the operations section, planning section, logistics section and finance /

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administration. The Incident Commander, with input from involved agencies will determine the need to grow the incident command system, and to establish a MAC group and open an EOC as deemed appropriate.

a. Public Information Officer

The Information Officer is part of the Multi-Agency Coordination Group and is responsible for interfacing with the public and media and with other agencies with incident-related information requirements. The Information Officer assembles accurate, accessible, and complete information on the incident’s cause, size, and current situation; the resources committed; and other matters of general interest for both internal and external audiences. The Information Officer may also perform a key public information-monitoring role, such as implementing measures for rumor control. Whether the command structure is single or unified, only one Information Officer should be designated per incident. Assistants may be assigned from other involved departments or agencies. The IC must approve the release of all incident-related information. All press releases involving criminal activity need to be pre-approved by the Windham County States Attorney

b. Safety Officer

The Safety Officer monitors incident operations and advises Incident Command on all matters relating to operational safety, including the health and safety of emergency responder personnel. The Safety Officer is responsible for developing the Incident Safety Plan—the set of systems and procedures necessary to ensure ongoing assessment of hazardous environments, coordination of multiagency safety efforts, and implementation of measures to promote emergency management/incident personnel safety, as well as the general safety of incident operations. The Safety Officer has emergency authority to stop and/or prevent unsafe acts during incident operations.

c. Liaison

The Liaison Officer is Incident Command’s point of contact for representatives of other governmental departments and agencies and/or the private sector to provide input on their organization’s policies, resource availability, and other incident-related matters. In either a single or unified command structure, representatives from assisting or cooperating organizations coordinate through the Liaison Officer. Organizational representatives assigned to an incident must have the authority to speak for their parent agencies and/or organizations on all matters, following appropriate consultations with their agency

d. Support Staff

Additional Command Staff positions may also be necessary depending on the nature and location(s) of the incident, or specific requirements established by Incident Command.

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2. Multi-Agency Coordination Group (MAC)

a. A group of representatives from involved agencies and/or jurisdictions who work parallel to incident command and help to make decisions regarding an overall incident. The MAC group is not part of an on scene incident command system and is not involved in incident strategy or tactics.

b. The MAC group will be activated at the point that the emergency extends beyond a single location. This may include but not be limited to: two separate large events, one event affecting multiple schools, off-site reunification, and/or establishment of an off-site press conference point. The MAC group will also be activated when deemed appropriate by the incident commander with feedback from representatives of [NAME], [Town Name] Police, Emergency Management Director, [Town Name] Fire, and Rescue Inc.

c. The MAC group may also become part of, or work in conjunction with the Emergency Operations Center.

3. Emergency Operations Center (EOC)

a. An emergency operations center is the physical location at which the coordination of information and resources to support domestic incident management activities normally takes place. An EOC may be a temporary facility or may be located in a more central or permanently established facility. EOCs may be organized by major functional disciplines (e.g., fire, law enforcement, and medical services).

b. The emergency operations center may be opened at any point that the incident commander with feedback from representatives of [NAME], [Town Name] Police, Emergency Management Director, [Town Name] Fire, [Town Name] Public Works and Rescue Inc. deem it appropriate. The Town Manager and Emergency Management Director have the authority to open the EOC when they deem it appropriate.

4. Operations

The Operations Section Chief directly manages all incident tactical activities and implements the Incident Action Plan (IAP). The Operations Section Chief may have one or more deputies, preferably from other agencies in multijurisdictional incidents. An Operations Section Chief should be designated for each operational period and will have direct involvement in the development of the IAP for the next operational period of responsibility.

5. Planning

The Planning Section Chief oversees all incident-related data gathering and analysis regarding incident operations and assigned resources, conducts planning meetings, and

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prepares the IAP for each operational period. The Planning section shall be responsible for the resources unit, the situation unit, documentation unit and the demobilization unit.

6. Logistics

The Logistics Section provides for all the support needs for the incident, such as ordering resources and providing facilities, transportation, supplies, equipment maintenance and fuel, food service, communications, and medical services for incident personnel. In many cases within the plan, much of the logistical needs have been assigned or identified.

7. Finance and Administration

A Finance/Administration Section is established when there is a specific need for financial and/or administrative services to support incident management activities. Large or evolving scenarios involve significant funding originating from multiple sources. In addition to monitoring multiple sources of funds, the Section Chief must track and report to the Town Manager the accrued cost as the incident progresses.

V. Information Collection and Dissemination

A. Emergency Response Plan information managed by the [Town Name] Emergency Management Director is coordinated through agency representatives identified in this plan. These representatives collect information from and disseminate information to counterparts in the field. These representatives also disseminate information within the Incident Command Post that can be used to develop courses of action and manage emergency operations.

B. Information within this document is to be used solely by town of [Town Name] responders along with the Town School officials and selected staff. This document is not for public use.

VI. Communications

A. Communication is a critical part of incident management. This section outlines [Town Name] Town and Schools communications plan and supports its mission to provide clear, effective, internal and external communication between the town, school, staff, students, parents, the community and media.

B. The School Incident Commander will transfer command to the appropriate emergency responder who arrives on the scene to assume management of the incident, including coordination of internal and external communications. The Incident Commander will use the communication platform [and/or other means] described in this document. Command staff made up from Town and Schools personnel who will coordinate the release of it to ensure that information is consistent, accurate and timely.

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C. Any communications relating to a school event or pertaining to people involved in the school event will be distributed through the command post and / or the operations group. The communication between the command post, operations group, and all other responder groups and sites shall follow the communications flow chart in the functional annex of this document.

D. Use of radios

1. For emergency information that is transmitted over radios, HIPAA rules will be followed.

2. The primary radio frequencies used during a school event are listed in the functional annex.

E. Internal Communications

The Town Manager and Superintendent of Schools or their designee as part of the MAC Group shall be the sole group to be the public information officer and school spokesperson that will be responsible to:

1. Help create the policies and plans for communicating emergency information internally and to the public.

2. Follow the communications policies and procedures established by the town of [Town Name] and [Town Name] Schools.

3. Help establish alternative means to provide information in the event of a failure of power, phone or other lines of communication.

4. Develop materials for use in media briefings.

F. External Communications

School officials must communicate with the larger school community on how incidents will be addressed on a regular basis. However, once an incident does occur, parents, media and the community at large will require clear and concise messages from the town of [Town Name] and the [Town Name] Schools about the incident, what is being done, actions to be taken, and the safety of the children and staff.

1. Communication with parents before an incident occurs, town of [Town Name] and the [Town Name] Schools will:

a. Develop a relationship with parents so that they trust and know how to access alerts and incident information.

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b. Inform parents about the School’s emergency operations plan, its purpose, and its objectives, although detailed response tactics should not be shared if they will impede the safe response to an incident.

2. In the event of an incident, the town of [Town Name] and the [Town Name] Schools will:

a. Disseminate information to inform parents about what is known to have happened.

b. Implement a plan to manage phone calls and parents who arrive at school.

c. Describe how the schools and school officials are handling the situation.

d. Provide information regarding possible reactions of their children and ways to talk with them.

e. Provide a phone number, web site address, or recorded hotline where parents can receive updated incident information.

3. Communication Conduits will include but not limited to:

a. Vermont 211 is a Statewide, confidential, Health and Human Services Information and Referral program. 211 is staffed 24-7, and will provide you with Person to Person assistance. They will collect and disseminate information provided by the Emergency Management Director or designee.

i. 211 will be utilized as a tool to assist in disseminating information about a school incident.

ii. 211 will be implemented at the Discretion of the Emergency Management Director (or Designee) and the Superintendent of Schools (or Designee)

iii. A Pre-determined Script will be sent to the 211 Phone Center via Fax, E-Mail or voice. This script can be updated whenever necessary.

iv. Information about 211 will be posted on the Town of [Town Name]’s web page

b. Blackboard Connect – Telephone calling system for [NAME]

Blackboard Connect is a mass messaging service. It allows [NAME] to send phone messages out to parents and staff to notify them of a snow day, parent night reminders, etc.. Schools also use it to mass email out school newsletters. It has two modes that we use for phone messages –

1) broadcast - goes to the primary phone # listed for the contact - we canchoose parents and / or staff

2) Emergency message - goes to all phone #'s listed.

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Messages can be prerecorded and a time designated for them to be sent. Or they can be sent immediately. Principals can either use the web interface or the voice interface to create the message. Contacts are automatically updated nightly via an auto send from our powerschool student management systems. Schools can generate a report to see how many calls failed, etc.

c. Vermont Alert (VT-Alert)

Vermont Alert (www.vtalert.gov) is a free service for users. It allows the public to sign up and receive notifications through a number of delivery systems, including text, e-mail, telephone, or even a game console. Vermont Alert is hosted and maintained by the Vermont Division of Emergency Management and Homeland Security (VT DEMHS) and is available to all emergency response agencies in the state in order to allow for localized alerts.

G. All town of [Town Name] responders and the [Town Name] Schools staff are to refer all requests for information and questions to the designated Public Information Officer or joint informational personnel.

H. Handling Rumors

In addressing rumors, the most effective strategy is to provide facts as soon as possible. To combat rumors, town of [Town Name] and the [Town Name] Schools will:

1. Provide appropriate information to internal groups, including all responders, faculty, staff and students. These people are primary sources of information within the community.

2. Hold a faculty/staff meeting before staff members are released to provide the most current information to staff members.

3. Designate and brief personnel answering calls to help control misinformation.

4. Conduct briefings for community representatives directly associated with the school.

5. Enlist the help of the media to provide frequent updates to the public, especially to provide accurate information where rumors need to be dispelled.

I. The town of [Town Name] and the [Town Name] Schools will conduct public meetings as needed. These meeting are designed to provide the opportunity for people to ask questions and receive accurate information.

J. Communication with the Media

During an incident, the Incident Commander or their designee will coordinate with the public information officer and/or participate in a joint information effort to:

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http://www.vtalert.gov/


1. Establish a media site and away from the school and any established Incident Command Post and/or the MAC Group location. These locations are identified in the plan

2. Provide regular updates to media and community.

3. Provide only information that has been approved to be released by the Incident Commander in charge of the scene.

4. Monitor release of information and correct misinformation.

VII. Administration, Finance, and Logistics

A. Agreements and Contracts

If resources prove to be inadequate during an incident, the Incident Commander will request assistance from other agencies in accordance with existing mutual aid agreements and contracts. Such assistance includes equipment, supplies and/or personnel. All agreements entered into by authorized officials should be in writing.

B. Incident Costs

1. Finance and Administration staffs are responsible for maintaining records summarizing the use of personnel, equipment and supplies to obtain an estimate of annual incident response costs that can be used in preparing future school budgets. The detailed records of costs for incident management and operations include:

a. Personnel costs, especially overtime costs.

b. Equipment operations cost.

c. Costs for leased or rented equipment.

d. Costs for contract services to support incident management operations.

e. Costs of specialized supplies expended for incident management operations.

2. These records may be used to recover costs from the responsible party or insurers, or as a basis for requesting financial assistance for certain allowable response and recovery costs from the state and/or federal government.

C. Records

1. Administrative Controls

Finance Section is responsible for establishing the administrative controls necessary to manage the expenditure of funds and to provide reasonable accountability and justification for expenditures made to support incident management operations. These

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administrative controls will be done in accordance with established local fiscal policies and standard cost accounting procedures.

2. Activity Logs

a. Staff assigned within the School ICS will maintain accurate logs recording key incident management activities, including:

o Activation or deactivation of incident policies, procedures and resources.

o Significant changes in the incident situation.

o Major commitments of resources or requests for additional resources from external sources

o Issuance of protective action recommendations to the staff and students.

o Evacuations.

o Casualties.

o Containment or termination of the incident.

VIII. Plan Development and Maintenance

A. Development

1. The town of [Town Name] Emergency Management Director or their designee and the Superintendent of Schools or their designee is responsible for coordinating the development of the School Crisis Emergency Response plan.

B. Maintenance

1. Requirements

a. The town of [Town Name] Emergency Management Director or their designee and the Superintendent of Schools or their designee will maintain, distribute, and update the School Crisis Emergency Response Plan. Responsible officials in emergency response and school agencies affected by the plan should recommend changes and provide updated information periodically (e.g., changes of personnel and available resources). Revisions will be forwarded to people on the distribution list.

b. Directors of supporting agencies have the responsibility of maintaining internal plans, Standard Operating Procedures, and resource data to ensure prompt and effective response to a school crisis emergency.

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2. Review and Update

a. Review

The Basic Plan and its appendices should be reviewed annually by local officials. The town of [Town Name] Emergency Management Director or their designee and the Superintendent of Schools or their designee shall hold an annual meeting for the review of planning documents to include those tasked in those documents, and for preparation and distribution of revisions or changes. This meeting shall occur during or before the first week of August.

b. Update and Changes

Changes should be made to plans and appendices when the documents are no longer current. Changes in planning documents may be needed:

1) When hazard consequences or risk areas change

2) When the concept of operations for emergencies changes

3) When departments, agencies, or groups that perform emergency functions are reorganized and can no longer perform the emergency tasks laid out in planning documents

4) When warning and communications systems change

5) When a training exercise or an actual emergency reveals significant deficiencies in existing planning documents

C. Training and Exercising the Plan

1. The town of [Town Name] and [Town Name] Schools understand the importance of training, drills, and tabletop exercises in maintaining and planning for a school crisis. To ensure that school personnel and community emergency responders are aware of their duties and responsibilities under the Emergency Response Plan and the most current procedures, the following training, drill and exercise actions will occur.

2. Basic training and refresher training sessions will be conducted annually. The parties participating shall be identified by the town of [Town Name] Emergency Management Director or their designee and the Superintendent of Schools or their designee

3. All agencies and staff that may have a leadership role in this plan will have Incident Command training at a minimum level of ICS-100 with documentation.

4. All school administrators will have Incident Command training at a minimum level of ICS-402 with documentation

IX. Authorities and References

All actions taken in accordance with this plan by agencies and responders are by the

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authority permitted under current local, state and federal laws.

X. List of Abbreviations & Definitions

A.L.I.C.E.: Alert-Lockdown-Inform-Confront-Evacuate

ALS: Advanced Life Support

AOT: Agency of Transportation

ATF: (Bureau of) Alcohol Tobacco and Firearms

BFD: [Town Name] Fire Department

BLS: Basic Life Support

BMH: [Town Name] Memorial Hospital

BPD: [Town Name] Police Department

BUHS: [Town Name] Union High School

CERT: Citizens Emergency Response Team

DEA: Drug Enforcement Agency

DMORT: Disaster Mortuary Operations response Team

DPW: Department of Public Works

EOC: Emergency Operations Center

EOP: Emergency Operations Plan

FBI: Federal Bureau of Investigation

FEMA: Federal Emergency Management Agency

HIPAA Health Insurance Portability and Accountability Act

IC: Incident Commander

ICS: Incident Command System

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MAC: Multi-Agency Coordination Group

MCI: Mass Casualty Incident

MFI: Mass Fatality Incident

MOA: Memorandum of Agreement

NIMS: National Incident Management System

PAR: Personnel Accountability Record

PCU: Patient Coordination Unit

PIO: Public Information Officer

SEOC: State Emergency Operations Center

SWNHFMA: Southwestern New Hampshire Fire Mutual Aid

VDEMHS: Vermont Department of Emergency Management and Homeland Security

VHMRT: Vermont Hazardous Materials Response Team

VSP: Vermont State Police

[NAME]: Windham Southeast Supervisor Union

A.L.I.C.E. Alert-Lockdown-Inform-Confront-Evacuate A.L.I.C.E. Procedures – [NAME] has adopted a new strategy for enhanced lock-down procedures known as A.L.I.C.E (Alert, Lockdown, Inform, Counter, and Evacuate). This enhanced lock-down procedure is part of our emergency plan.

KNOX BOX Small, wall mounted safe that holds building keys. Knox Boxes in [Town Name] can be accessed only by the fire department.

LOCKDOWN (Clear the halls & Secure the school): Procedures used to protect building occupants from potential dangers in the building or external threats that enter the building. Actions are used in situations where an actual emergency or crisis threatening the safety of building occupants is occurring or has occurred on a school campus. It may also be used when the potential for such a situation is high. Law enforcement officials will respond immediately once 911 call is made.

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PRECAUTIONARY TRANSFER/EVACUATION: If the schools are performing a precautionary transfer or evacuation, all students and staff will be evacuated to designated sites and transported primarily by bus to a reunification site outside the area.

RESTRICTIVE ACCESS (Secured building): Procedures used in a heightened state of security, to secure the building and protect building occupants where a higher than normal threat is present near or in the vicinity of the campus. The restrictive access condition is used as a preventative measure when a threat of danger is outside the school building. Restrictive access will be lifted when the threat to safety has been resolved. Entering or exiting school will only be allowed through school main entrance with extra control elements put into place (i.e. security/LE personnel). All outdoor school activities will be cancelled including gym classes and recess. Students and employees are required to have Principal and/or Designee approval to leave school building.

REUNIFICATION: After a school related emergency, a controlled reunification may be necessary to release or reunite students with parents and/or caregivers. This process requires accurate accountability of students and the release of students to authorized adults only.

SHELTER-IN-PLACE: Procedures used when the building is seen as a place of safety and building occupants must remain in a school building for extended periods of time during an event such as a weather emergency, a chemical contaminant release, or area crisis. To shelter-in-place means to take shelter where you are and isolate the inside environment from the outside environment. All outdoor school activities will be cancelled including gym classes and recess. Doors and windows at schools will be shut, and school personnel will care for students until the emergency is over.

SITE CONTROL - The first act of the Incident Commander must be to establish control of the site. The scene must be controlled to prevent further injuries, for the protection of first responders and to exclude unnecessary personnel. The basic approach is to establish three distinct zones, the hot zone, the warm zone and the cold zone.

Hot Zone - Area where there is a known hazard or direct and immediate life threat (i.e., any uncontrolled area where an active shooter/bomber could directly engage a Rescue Team (RT). The emphasis in this zone is on threat suppression, preventing further casualties, extracting casualties from the high-threat area, and implementing control of life-threatening extremity hemorrhage. RTs should not be deployed into hot zones.

Warm Zone - Area of indirect threat (i.e., an area where law enforcement has either cleared or isolated the threat to a level of minimal or mitigated risk). This area can be considered clear but not secure. The RT can be deployed into this area, after approved by Command and with security, to treat and/or remove victims.

Cold Zone - Area where no significant threat is reasonably anticipated, no threat due to geographic distance from the threat, or the area has been secured by law enforcement (i.e., casualty collection points, the area where fire/EMS may stage to triage, treat, and transport victims once removed from the warm zone).

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Funct iona l Ann exes

School Attendance and Transportation

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School Crisis Emergency ICS Chart

ICS Organizational Chart, P2 MAC Group

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ICS Organizational Chart, P3 Operations

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Communication Flow Chart

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Operations Group

MultiAgency

Coordination Group

Scene

Perimeter

Other Area Schools

Reunification Site

Command Post


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Evacuation Point

Staging

Landing Zone

BMH / EMS

Liaison

Area Hospitals

Media Points

BMH Planning Section

Causality Collection Transport Officer


On Scene Levels of Staging

I. Purpose: This document is meant to establish guidelines and assign responsibilities for the appropriate dispatch response to any situations that requires staging of apparatus.

II. Policy: It is the policy of [Town Name] Central Dispatch to provide the most accurate information to prepare and protect emergency responders to all active incidents that require staging and equipment and personnel so emergency services can be rapidly deployed.

III. Procedure: Normal call: Suicidal subject in a home, Overdose

o [Town Name] PD respond to secure sceneo Rescue Inc. 1 ambulance to stageo [Fire Department Name], 1 fire apparatus to stage

Level 1: Subject threatening suicide or violence in a populated area with a gun where there could be multiple people injured or killed

o [Town Name] PD respond to secure sceneo Rescue Inc, MCI level 1, start 3 ambulances to stageo [Fire Department Name], 1st Alarm assignment (with R2) to stagingo [Fire Department Name], backfill with 5 personnelo Start command trailer to stageo Backfill dispatch with 1 to staff trailer or shift

Level 2: Active shooter, Active violence in a populated areao [Town Name] PD respond to secure sceneo Rescue Inc, MCI Level 2, start ALL Rescue Inc. ambulances to stage.o Backfill Rescue Inc. for BOTH divisionso [Fire Department Name], 2nd Alarm: ALL [Town Name] units to respond to stagingo [Fire Department Name], Back Fill with 2nd alarm cover assignmentso Start command trailer to stageo Backfill dispatch with 2 to staff trailer and augment shift

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Evacuation Points

PurposeThe evacuation points are established to send some or all of the schools population to a location away from the danger area where they can be immediately protected from harm.

A. Definition

An evacuation point is an inside or outside location away from the emergency scene that has the ability to house students and staff for a short period of time. The evacuation point may be used as a staging area for students and staff until they are transfered to a reunification site.

B. Location

1. All evacuation points will be a minimum of 300 feet from the emergency scene.

2. All evacuation points will be out of the line of sight.

3. All evacutation points shall be inside of the predetermined emergency scene buffer zones that are listed in each school’s plan which is located in the School Location Annex.

4. The School Location Annex in this plan shall name the evacuation points for each school.

5. Evacutaion points for each school will be limited to avoid confusion with evacuees and responders.

C. Roles and Responsibilities

1. All response agencies at the evacuation point will be working within the operations section.

2. The [Town Name] Police Department will be responcible for evacuation point security.

3. Rescue Inc. will assign a minimum of one ambulance to the evacuation point. This could be a single unit 2nd or 3rd arriving.

4. Superintendent of schools and school staff are responsible for student accountability and transportation from the evacuation point to the reunification site.

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Family Reunification

I. PurposeThe Family Reunification Protocol is used to ensure a safe and secure means of accounting for students and reuniting parents/guardians with their children. This protocol should be followed whenever the school facility or grounds is rendered unsafe and a remote site is needed. This protocol outlines the roles and responsibilities of all personnel at the reunification site and the reunification process.

II. Roles and Responsibilities

A. Reunification site manager

1. The reunification site manager will be responsible for maintaining operations of the reunification site and will take direction from MAC Group or their designee.

2. The reunification site manager along with the Red Cross will make initial contact with property and building owner / representative where the family reunification will take place.

3. The reunification site manager will establish an operations base at the site.4. The reunification site manager will organize and manage all groups working within the

reunification center. Those groups include but not limited to site preparation, reunification, security, medical, mental health.

5. The reunification site manager is not directly responsible for the students, but is responsible for the overall safety of all people at the site.

6. The reunification site manager will allow the [Town Name] Schools staff the flexibility to maintain student accountability and facilitate reunification.

7. The reunification site manager will ensure that a communications link is set up between the reunification site and the MAC Group staff. This will be the avenue for the movement of all student related information.

B. Site Preparation Group

1. The American Red Cross will hold a memorandum of agreement with all pre-identified off school campus reunification sites.

2. The reunification site manager in conjunction with the Red Cross will make initial contact with property and building owner / representative where the family reunification will take place.

3. A Red Cross representative in charge will make initial contact with reunification site manager at the intended reunification site.

4. While it is not the responsibility of the Red Cross to manage the site, the Red Cross will assist with the setup of the site in a manner that has clear separations for the following:

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a. A secure staging area for arriving students and staff away from waiting family members.b. Set up a parent sign in area away from the student staging area for parents/guardians to

sign-in and to check for proper identification. This area may be outside as weather allows.

c. Set up a student release area where students will be escorted to meet their parent/guardian.

d. Set up a mental health area and direct staff to escort parent/guardian of any injured, missing or deceased student to the area for reunification staff to provide notification in private, away from other parents.

5. Boxes with a minimum of the following will be stored at the [Town Name] Municipal Center EOC, to be picked up by a Reunification Site Manager and placed on site during an emergency:

a. 1500 student / parent reunification cards b. 30 pads of paperc. 20 clip boardsd. 100 pense. 60 vestsf. 12 portable radios for on-site useg. Batteries for portable radiosh. 3 bullhornsi. List of phone numbersj. 60 laminated checklists of job responsibilities for greeters, checkers, and runners.k. 3 Sandwich boardsl. 5 Directional Signs

m. High lighters to mark reunification cardsn. 4 reunification informational signs

C. Reunification Group

1. The [Town Name] Schools will assign staff large enough to meet the needs of student control, accountability and reunification.

2. [Town Name] town staff may be assigned responsibilities within the reunification group. 3. Reunification Group Leader who has been assigned by the superintendent of schools and

reports to the reunification site manager will be responsible for the following:a. Student control and accountability

1. Student staging area coordinator will remain in the per-designated staging area and be responsible for the staff working in that space. There should be a minimum of one staging area staff for every twenty students. The student staging area coordinator will communicate all pertinent information to the reunification leader.

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2. The student staging area coordinator at the reunification site will communicate with the MAC Group on the movement of busloads of students to the reunification site. Any student movement to the reunification site will be communicated to the reunification leader and reunification site manager for approval.

3. Student sign in will be set up at the entrance to the student staging area. Students will be signed in by student staging staff who will be using [Town Name] Schools reunification forms.

4. Student staging staff is responsible for student release from the staging area which will be at an exit separate from the student sign in.

5. Student staging staff will release students from the staging area to reunification runners. Student will be signed out using [Town Name] Schools forms.

b. Reunification process job responsibilities1. Parent Staging area coordinator: will remain in the pre-designated parent

staging and reunification area. They will responsible for the Greeters, Checkers, Runners, Controllers and Family liaison officer. The parent staging coordinator is responsible for placing staff in all public areas to guide parents and answer questions.

2. Parent sign in area will be set up away from the student staging area. This area may be set up outside depending on the weather. Parents / guardians will be signed in using [Town Name] Schools forms.

3. Greeters: who will come from the town of [Town Name] non-emergency staff will help coordinate the parent lines by moving through the lines and explaining the reunification process to parents.

4. Checkers: who have been assigned from the Schools will be at the front of the lines to verify ID and custody rights of parents / guardians and direct parents to the reunification area.

5. Runners: from the town of [Town Name] non-emergency staff will take the student / parent reunification card to student staging area to locate the student and bring them to the reunification area.

6. Controllers: who will come from the town of [Town Name] non-emergency staff will help control the movement of parents in the parent staging area. They will work with the runners to identify parents that are being requested in other sections of the site. A controller will be permanently stationed in the parent staging area at the entrance to the reunification hallway and will receive names of parents to be located. The controller will have a loud speaker to overcome background noises while announcing the name of the parent that they are looking for.

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7. Parent/Student Reunification Controller (s): This controller will be the focal point where student and parents are brought together to be reunified. They will be the last person the parents and students have contact with before exiting the facility. Once reunification has been made and there are NO Issues, the parents will be asked to exit the facility and leave the area.

8. Refer to the Reunification Site Organizational Chart and the Reunification Process Flow Chart at the end of this plan for more information.

4. Paper work is the responsibility of staging staff, greeters, checkers and runners. This must be completed with accuracy and speed.

D. Security Group

1. The [Town Name] Police Department or their designee will be responsible for security of the entire reunification site including:

a. Parent parkingb. Parent stagingc. Student drop offd. Student staginge. Reunification areasf. Counseling areasg. All building entrances and egress h. Roadways surrounding and leading to the reunification site

2. Any area and all entry points that have restricted access shall be staffed by a police officer.3. Will check identification of all non-uniformed personnel who arrive to assist.4. Work with site manager to address any concerns.5. The police representative to the incident command shall be responsible for prioritizing the

security roles and filling them appropriately. As mutual aid units arrive, staffing shall be directed as necessary to fill the security roles. Mutual Aid requests shall be made through [Town Name] Central Dispatch.

E. Emergency Services Group

1. Rescue Inc. or their designee will provide staff to handle any on site medical emergency.2. Medical control director and medical team staging will be assigned by the reunification site

manager. The medical teams shall remain in an area away from the student and parent areas unless needed. During a medical incident, attempts should be made to immediately remove the patient(s) from the students and parents so as to protect privacy and prevent hysteria.

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3. A minimum of two fully staffed ambulance will be on site and available for patient transport as necessary.

4. A fire engine company will assigned by [Town Name] Fire Department will stand by on scene.

F. Mental Health Group

1. Red Cross will supply the initial group of disaster mental health workers who have been approved by the Schools as crisis counselors.

2. Mental health staging will be assigned by the reunification site manager.3. All mental health providers shall be available on site to meet with students and parents as

necessary.

G. Family Liaison Officers

1. A Family Liaison Officer will be provided by the [Town Name] Police Department or other mutual aid departments. They will provide protection and support for parents / guardians of seriously injured or deceased students.

H. Communications

See the communications section in School Crisis Emergency Response plan and communications chart in appendix for communications information.

III. Reunification Process

A. Arrival of Students1. Students will be allowed on site only after the reunification site manager has deemed the site safe

for entry.2. All decisions that affect the entire site will be made with authorization of the group leaders and

reunification site manager. 3. Students will arrive on buses through coordination with student staging area coordinator,

evacuation point coordinator and the emergency scene command post.4. Buses will be parked at the entrance to student staging area.5. Students will be escorted to the student staging area.6. A physical barrier shall be placed between the student sign in and staging area to allow for

control of student flow.

B. Staging and accountability of students1. Staging area staff will sign each student into the student staging area. Staff will enlist the help of

school personnel to help sign in and identify students.

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2. The names of all students will be recorded at the staging area and that information will be made available to the incident command post.

3. The student information will not be made available to the parent greeting / sign in area.4. Any student needing counseling will be escorted to the mental health area.

C. Arrival of parents / guardians at greeting points1. Arriving parents / guardians will initially only be allowed in the parking, parent greeting or

parent sign in area.2. Greeters who have been assigned by the town will be stationed outside of the parent sign in area

to help coordinate the parent lines and to explain the process to parents /guardians. 3. Security will assist greeters as necessary in the process of keeping calm and orderly lines.4. Greeters will hand out any written information including a student / parent reunification card (see

attached) that is being provided by a representative of the schools and approved by the School Official or their designee.

5. A Table will be set up outside where parents are being greeted. The table will have clip boards and forms on it and will be an area where parents can fill out the reunification cards prior to meeting with checkers.

6. Greeter will ask parents/ guardians to fill out a card for each child that they picking up.

D. Identification of parents / guardians1. Checkers who have been assigned by the Schools to sign in parents / guardians will be placed in

the parent sign in area.2. Checkers will verify ID and custody rights of parents / guardians. A police officer will be

available to assist the checkers with parent identifications.3. Checkers will ask parents / guardians to fill out and sign a student / parent reunification card that

is provided by the Schools. A separate card will be filled out for every student.4. Checker will direct parents / guardians to the parent staging area.5. For a parent / guardian that are picking up more than one student, the cards will be highlighted in

the upper right hand corner with a marker and the cards will be paper clipped together.6. Checkers will provide runners with a student / parent reunification card with the student(s) name

to be taken by the runner to the student staging area.

E. Runners escort student to the student pick up area1. Runners who have been assigned by the town will go to the checker area to pick up the student /

parent reunification card. The runner will initially take the completed cards from the parent’s order of arrival so the parents that have waited the longest will be reunified first.

2. Runners will then proceed to the Student Staging area3. Runners will meet with Student Staging accountability officer to locate student(s). School staff

will be used to help identify and locate students within student staging area. For situations where

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the runner receives multiple cards that are highlighted and paper clipped together, the runner will try to locate all of the family members at once.

4. If student is not yet on site, the runner will log time checked and return parent/student card to checker area

5. The student(s) will be signed out of the student staging area and escorted by the runner to the student pick up area.

F. Move identified parents / guardians from Parent staging to student pick up area.1. Runners will move from Student pick up area to the Parent staging area and meet with the

controller to locate parents2. Controller will use loudspeaker to announce the name of the parent on the card, and have them

meet with the runner.3. Runner will escort the parent to the student pick-up area where the student is waiting.4. Once the runner has reunited the family and there are no outstanding issues, the runner will log

the reunification time on the student /parent reunification card and have the parent/ guardian sign that they have been reunited with their child.

5. As soon as the parents/guardians have completed this the family should be instructed to leave the site to make room for others.

6. All signed reunification cards will be returned to the student staging coordinator. 7. The runners than will return to the parent sign in area for the next student / parent reunification

card.8. If student is not on site, refer to letter G below for additional instructions

G. If the student is not at the reunification site it will be the responsibility of the police department appointed family liaison officer to meet with the parents / guardians in a private setting. Students may not be on site for different reasons and the parents / guardians meeting will be handled in different ways as listed below.1. Student is deceased

i. Runners will hand the Parent/Student card to the Family Liaisonii. Liaison will give card to controller and they will use loudspeaker to announce the

name of the parent on the card, and have them meet with the family liaison.iii. Family liaison will escort the parent/guardian to a private area.iv. Parent / guardian will be notified by the police department appointed family liaison

officer accompanied by a mental health worker.v. Parent / guardian will be paired up with a police officer who will stay with them until

replaced or relieved by command. This is for protection of the family by all groups and persons.

vi. Reunification card will be filled out by the family liaison and returned to accountability

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2. Student has been transported to a hospital.i. Runners will hand the Parent/Student card to the Family Liaison. Runner will remain

with the Parent/Student card until it is filled out and signed by the Family Liaison. ii. Liaison will give card to controller and they will use loudspeaker to announce the

name of the parent on the card, and have them meet with the family liaison.iii. Family liaison will escort the parent/guardian to a private area.iv. Parent / guardian will be notified by the family liaison officer accompanied by a

mental health worker.v. As necessary the parent / guardian will be protected and escorted by police officers to

the appropriate hospital.vi. Reunification card will be filled out, and signed by the Family Liaison, given back to

the runner and returned to accountability3. Student is unaccounted for at School, Evacuation point or Reunification site.

i. Runners will hand the Parent/Student card to the Family Liaisonii. Liaison will give card to controller and they will use loudspeaker to announce the

name of the parent on the card, and have them meet with the family liaison.iii. Family liaison will escort the parent/guardian to a private area.iv. Parent / guardian will be notified by the police department appointed family liaison

officer accompanied by a mental health worker.v. Parent / guardian will be given the option to move to a designated waiting area where

information about the student whereabouts will be updated as available.vi. Parents / guardians that choose to leave the reunification site without the student will

be asked to leave a phone number where they can be reached.

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Reunification Process Flow Chart

Card Flow

Student Flow

Parent Flow

585/8/2023

Accountability(School Staff)

Student Staging Area

Reunification

Controller(Town Staff)

Parent Staging AreaMental Health

Communication

Site Manager

Student Sign-in

Checkers (School Staff)

Greeters (Town Staff)

Runners (Town Staff)


Reunification Site Organizational Chart

595/8/2023


605/8/2023


Student / Parent Reunification Card(Side 1)Thank you for your patience during this reunification. We will work with you to quickly and safely reunite you with your child.

Please complete the information on the other side of this card.

Please have your identification available with this card for check-in at the front of this line.

After check in you will be asked to move to the reunification location.

You may have to wait for additional busses to arrive with your child.

(Side 2) (PLEASE PRINT CLEARLY)

Student Name: ___________________________________________________________(Last) (First) (Middle)

Student Grade: ________________ School: ____________________________________

Parent/Guardian Name: ____________________________________________________(Last) (First)

Parent/Guardian Cell # :__(______)___________________________________________

--------------------------------------------Authorized Use Only-------------------------------------------

Reunification Date + Time: ___________________ Runner’s Initials: _______________

Signature: _______________________________________________________________(Parent/Guardian)

Student Staging Area Checked _____ _____ _____ _____ _____ (Time) (Time) (Time) (Time) (Time)

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Call: 2-1-1 or 1-866-652-4636 Fax: (802) 861-2544 E-mail information to: [email protected]

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Vermont 2-1-1 scripting procedureIf Vermont 24-1 is part of your emergency plan, use this form to notify the Vermont 2-1-1 Director/call specialists of the appropriate protocol to use when calls come into the call center during an incident or time of an emergency.

DATE: / / TIME:

REPORTED BY:ORGANIZATION:

Work # Cell #

Incident/Emergency:____________________________________________________________________

Priority Procedures:______________________________________________________________________

Principal or designee contact information:

Incident Commander/Duty Officer/CEO/Director/Principal:

Public Information Officer:

School Nurse:

Relocation/Evacuation Officer:


Mass Fatality Assessment of Needs and Availability of Resources

PurposeThe purpose of this document is to outline the available and required resources in the event of a Mass

Fatality Incident (MFI) in [Town Name].

Description of Windham County / [Town Name]Windham County has limited access to advanced hospital care. There are three (3) main hospitals in the

region; [Town Name] Memorial Hospital, Grace Cottage Hospital, and Cheshire Medical Center in Keene, NH. There are mutual aid agreements in place for Fire, Police, and EMS coverage that extend into Massachusetts and New Hampshire.

AssumptionsIt is the primary assumption that due to the limited morgue space at [Town Name] Hospital (2), that

local resources will quickly be exhausted and as thus the Medical Examiner will assume jurisdiction of the fatalities while local Police, Fire, and EMS coordinate care of the living, scene security, and other tasks. When the numbers of fatalities exceed The Town of [Town Name]’s capabilities, state and/or federal help shall be requested.

State ResourcesCurrently there is no mass fatality specific response plan for our region however the State of Vermont

has a Catastrophic Incident plan. A mass fatality is defined as a single incident that results in enough bodies to overtax our local mortuary system. This includes hospital morgues, funeral homes, and crematoria. The mission of the State of Vermont fatality management emergency preparedness plan is:

(1) Recover, transport, appropriately process, and protect all human remains; (2) Establish victim identities and causes of death; preserve all property found on or adjacent to the bodies, maintain legal evidence for criminal or civil court action and release remains to the next of kin if possible. (3) Prevent further risk to the health of the living. (4) Provide respect for those who have died and show compassion for their loved ones. (5) Provide social and psychological assistance for family members as well as mortuary affairs.

Once a Mass Fatality Incident (MFI) is declared the Office of the Chief Medical Examiner (OCME) will be notified and will assume responsibility for bodies including activation of additional resources, DMORTs, and other federal and state resources.

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Availability of Local Resources

Availability of State Resources

Office of the Chief Medical Examiner in Burlington o 50 statewide investigatorso Portable Morgue Unit capable of handling 100 intact bodieso Deployable within six (6) hours of an incident occurring

Additional resources can be requested by the M.E.

Availability of Federal Resources

A. Disaster Mortuary Operational Response Teams (DMORTs)

FEMA Region I DMORT is based out of Boston, MA; comprised of funeral directors, medical examiners, coroners, forensic pathologists, forensic anthropologists, medical records technicians and transcribers, fingerprint specialists, forensic odonatologists, dental assistants, x-ray technicians, computer professionals, administrative support staff, and security and investigative personnel. During an emergency response, DMORT will work within the incident command structure established by local authorities and provide technical assistance and personnel to recover, identify, and process deceased victims.

(1) DMORT capabilities include: (a) Temporary morgue facilities (b) Victim identification (c) Forensic dental pathology (d) Forensic anthropology methods (e) Processing, preparation, and disposition of remains (f) Providing computer-based tools(g) Providing family support

(2) In support of the DMORT program, FEMA maintains a Disaster Portable Morgue Units (DPMUs) at FEMA Logistics Centers in Rockville, MD. The DPMU contains a complete morgue with designated workstations for each processing element and prepackaged equipment and supplies. The DPMU core team travels with this equipment to assist in the set-up, operation, packing and restocking of all DPMU equipment.

(a) The DPMU requires a location that is completely secure and convenient to the incident scene.

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(b) The DPMU requires 8,000 square feet of operating area, with ventilation, hot and cold water, , some office space, and restrooms.

(c) Other support equipment required for mass fatality management operations includes refrigerated trucks, forklifts, fuel and communications with the incident command post.

(d) DMORTs will take between 12-24 hours to active and arrive at the scene of a fatality incident once requested through the OCME and the state EOC

(3) The Family Assistance Act of 1996 created the Family Affairs Division within the National Transportation Safety Board (NTSB), and made them responsible (for major transportation accidents) to assist the local authorities in the coordination of victim identification and family assistance. The NTSB has agreements with FEMA and other national entities to assist them in fulfilling their duties under this law.

(4) DMORTS do not perform search and recovery. Separate arrangements will be required to support search and recovery, to include transportation from the incident site to the DMORT facility.

B. Department of Defense Mortuary Services

(1) DoD Mortuary Affairs Units can provide the following support to domestic catastrophic incident response and recovery operations, when authorized by the Secretary of Defense.

(a) Search for remains.

(b) Recover remains.

(c) Provide tentative remains identification assistance to the local Medical Examiner or Coroner.

(d) Set up a Personal Effects (PE) depot.

(e) Evacuate remains to a collection point.

(f) Perform DNA testing through the Armed Forces Medical Examiner’s Office to assist civilian authorities with positive identification.

(2) Mortuary affairs facilities include collection points, military mortuaries, and interment sites, and can provide the following support

(a) Collection, inventory, storage, and processing of personal effects of deceased and missing personnel.

(b) Operation of permanent port-of-entry mortuary facilities in the continental US for the preparation of remains and coordination of final disposition.

(c) Preparation and coordination of shipment of remains for final disposition.

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(d) Response to mass-fatality incidents.

(3) DoD has the capability to establish and operate a Mortuary Affairs Decontamination Collection Point (MADCP).

(4) Handling or working around decomposing remains requires strict enforcement of health and sanitation procedures.

Response Strategy Assets will commence activation and deployment actions in accordance with the Catastrophic Incident Response Execution Schedule including:

(a) Deploy additional DMORTs, DMATs, and portable morgues.

(b) Locate and establish reception and cold storage sites for human remains.

(c) Secure human remains retrieval

(d) Provide information technology (IT)/DNA-typing support unit(s).

(e) Establish a transportation coordination and development unit.

(f) Provide support from Non-Governmental Organizations, mental health and counseling services for families of victims.

(g) Assign human remains retrieval (search and recovery) teams.

(i) Establish an Emergency Family Assistance Center (EFAC).

(j) Deploy personnel qualified in critical incident stress management.

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Brattleboro School Crisis Emergency Response Planschoolsafety.vermont.gov/sites/ssc/files/documents... · Web viewEmergency Response Plan PROMULGATION The primary role of Town and

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