BPA Meeting Minutes - All of 2009 - Village of South Bloomfield

RECORD OF PROCEEDINGS Minutes of Meeting

SESSION FEBRUARY 10, 2009, AT 7 PM .. PRESENT FOR THE MEETING WAS MKMtDR RICK WILSON, KELLY ESTEP ZONING CLERK, MEMBERS RIC~---

THE MINUTES WERE READ AND APPROVED.

MIKE CLINE WAS ASKED BY THE COUNCIL AND THE UTILTY COMMITTEE TO MEET WITH THE BOARD TO DISCUSS THE WATER RATES PLAN. SHAWN COSTLOW AGREES WITH THE MAYORS PLAN AND SO DOES RICHARD CARPTENTER. MIKE CLINE BROUGHT UP THAT THIS IS THE YEAR THAT FRANK LEONE FROM E.E.S. SAID WE WOULD HA VE TO START LOOKING AT THIS FOR WE WOULD BE RUNNING LOW ON FUNDS.

THE MOTION WAS MADE TO ACCEPT THE MAYORS PROPOSAL FOR WATER RA TE CHANGES WAS MADE BY RICHARD CARPENTER AND SECONDED BY SHAWN COSTLOW VOTE ALL YEAHS.

MIKE BROUGHT UP TARA THE CLERKS COMPUTER AND HOW V ITAL IT IS WITH WATER AND MAYORS COURT AND HOW MANY PROBLEMS THEY HA VE HAD WITH THE OLD PROGRAM AND COMPUTER NOT WORKING PROPERLY HE TOLD THEM THE COST OF A NEW PROGRAM AND COMPUTER HA VE BEEN RESEARCHED.THE BOARD DECIDED TO PAY THEIR TWO THIRDS TO THE COMPUTER.

SHAWN COSTLOW MADE THE MOTION TO OKAY PA YING THE 2/3 FOR THE I

COMPUTER AS WILL WATER AND MA YORSCOURT FOR THE NEW . COMPUTER FOR THE CLERKS OFFICE THIS WAS SECONDED BY RICHARD CARPENTER. VOTE ALL YEAHS.

MIKE CLINE BROUGHT UP THE NEW METER READER AND BILLING--PROGRAM FOR THE UTIL TIYS. THEY DISCUSSED THE INFORMATION THAT JOE AND TARA HA VE COLLECTED AND TALKED OF HOW IT ALL WORKS AND THE COST OF EACH AND THIS WOULD BE CAPITABLE WITHTHE NEW BILLING PROGRAM AND COMPUTER. THE COST IS TWENTY FIVE .HUNDRED AND FIVE MORE IF THEY WENT FOR THE NEW AND THEW ARRANTY WAS TOLD TO BE THE SAME AS FORTHE REFURBISHED. MIKE SAID JOE ALLEN THE WATER SUPERINTENDIENT THOUGHT THIS WAS A GOOD CHOICE RICHARD CARPENTER WOULD LIKE TO HA VE JOES OPINION. THE MAYOR RICK WILSON TOLD RICHARD CARPENTER THAT JOE GA VE HIS APPROVAL FOR THE PROGRAM WITH THIS IN MIND RICHARD FELT THIS WAS THE WAY TO GO. THE READERS COMES WITH THE PROGRAM.THE BOARD ASKED IF TARA FOUND OUT ABOUT ANY OTHER PROGRAMS, WILL HA VE TO GET INFORMATION FROM HER. THE BIG QUESTION IS CAN WE AFFORD TO SPEND THIS MUCH OPPOSED TO NOT GETTING ONE AND THE COST OF


DAYTON LEGAL BLANK, INC., FORM N0.10148

WARRANTY FOR THE PROGRAM AND METER READERS?

THE MOTION WAS MADE TO GO WITH THIS NEW METER READERS AND PROGRAM MADE BY RICHARD AND SECONDED BY MIKE CLINE VOTE ALL YEAHS. THIS IS BASED ON AT LEAST A YEAR WARRANTY OTHER WISE THEY WOULD HA VE TO RE THINK THE.IDEA.

MIKE SAID THEY HEARD BACK FROM SCIOTO ESATEAS ABOUT THE LETTER FOR THE MASTER METER BILLING. THEY WERE UNHAPPY WITH WORDING AND PERCENTAGE OF BILLING.SO IT IS UP-TO THE BOARD IF THEY WANT THE ATTORNEY TO WRITE SOMETHING UP TO HELP US.IN THIS MATTERAND TO BE ABLE TO ENFORCE IT. THE BOARD DICUSEED THE LIABILTY AND RESPONSIBILITY ISSUES AND THAT WE HA VE NO CONTROL AFTER THE MASTER METER.

THEY ALSO WANTED TO MAKE SURE THE METER READER HAS A CONTRACT FOR WHEN THEY ARE READING THE METER BACK IN SCIOTO EST A TES THAT IS SEPTERA TE FROM WHEN SHE IS READING FOR THE VILLAGE OF SOUTH BLOOMFIELD.

THE MOTION WAS MADE TO CONTACT THE VILLAGE SOLICTOR ABOUT THE MASTER METER ISSUE AT SCIOTO ESTATES THIS WAS MADE BY SHAWN COSTLOW AND SECONDED BY MIKE CLINE, VOTE ALL YEAHS.

SERVICE CONTRACTS WERE BROUGHT UP SINCE WE HA VE NONEWITH ANY OF THE VENDORS SUPPLYING THE UTILITY DEPARTMENT.KATE SAID

. THE LETTER WAS SENT TO THE SOLICTOR BUT AS OF YET WE HA VE NOT HEARD ANYTHING YET. MIKE CLINE SAID IF HE IS NOT GOING TO DO IT WE NEED TO GET TOGETHER AND DO THIS OURSELVES TO KEEP E.P.A. HAPPY. WILL CHECK WITH THE SOLICTOR AND HA VE SOMETHING FOR THE NEXT MEETING.

MOTION TO TABLE THE SERVICE CONTRACTS TILL NEXT MEETING TO FIND OUT MORE FROM LA WYER BY SHAWN COSTLOW AND SECONDED BY MIKE CLINE, VOTE ALL YEAHS.

FIND OUT HOW MANY FREE TAPS GARY NORTHUP HAS, IT IS BELIVED TO BE TWENTY FIVE LEFT.

CHANGE FEE FOR BAD CHECKS WAS DISCUSSED AND DECIDED TO HOLD TILL NEXT MEETING. SO THAT WE CAN GET A FIGURE OF WHAT IT COST US FROM KATE AND WHAT COUNCIL MIGHT THINK.

THE MOTION TO TABLE THE CHANGE FEE FOR BAD CHECKS WAS MADE BY MIKE CLINE AND SECONDED BY SHAWN COSTLOW, VOTE ALLYEAHS .

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DAYTON LEGAL BLANK, INC., FORM NO. 10148

Held 20 --------------------------

TALK OF THE STIMLUS PACAKGE WAS BROUGHT UP DISCUSSING THE LOOP TO SERVICE WATER, EMERGENCY MEASURES, A FEED IN. IT WAS AGREED THAT WE NEED TO WRITE SOMETHING UP AND GET STARTED FOR THAT.

SHAWN COSTLOW BROGUT UP STORM SEWERS AND THE MAYOR RICK WILSON SAID HAS OUR ENGINEER ERIC CLARK WORKING ON THAT

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NOW BECAUSE EVENTUALLY THE E.P.A. WILL MAKE THE VILLAGES LIKE US GET STARTED IN SETTING UP A FUND TO GET THE MONEY TO DO THIS. E.P .A. IS ENFORCING THAT STORM WATER BE PUT IN.

MAYOR RICK WILSONBROUGHT UP BERGER HOSPITALAND THE BRINGING OF WATER TO THEM THROUGH THIS STIMLUS ALONG WITH THE FLOW PROBLEMS. WE COULD BRING A CASE THAT THIS IS AN EMERGENCY ENOUGH TO GET THE PACKAGE. NEED TO START WORKING ON THIS.

RICK BROUGHT UP LITTLE WALNUT SEWER PLANT AND THAT HE DISCUSSED HANDLEING THAT PLANT TO HELP WITH OUR AND THEIR ISSUES. THE BOARD ASKED WHAT IT WOULD TAKE TO DO THIS AND THE BENEFITS VS ANY DOWNSIDS TALK ABOUT MORE LATER.

SHAWN COSTLOW BROUGHT UP A SPEAKING LIMIT FOR EACH TOPIC. MIKE SAID IT WOULD HA VE TO BE WRITTEN UP.

MOTION TO START A SECTION LIMIT AT 15 MINUTES FOR EACH TOPIC WAS MADE BY SHAWN COSTLOW AND SECONDED BY RICHARD CARPENTER VOTE ALL YEAHS.

DISCUSSION OF ELECTING THE 2009 CHAIRMAN FOR THE BOARD WAS BROUGHT UP. THE BOARD CHOSE MIKE CLINE.

MOTION TO ELECT MIKECLINE FOR THE 2009 CHAIRM OF BOARD OF PUBLIC AFFAIRS WAS MADE BY RICHARD CARPENTER AND SECONED BY SHAWN COSTLOW, VOTE ALL YEAHS,

MOTION MADE TO ADJORN MEETING WAS MADE BY SHAWN COSTLOW AND SECONDED BY RICHARD CARPENTER, VOTE ALL YEAHS.

MEETING ADJOURNED 8:46 PM

MIKE CLINE, PRESIDNET

KELLY ESTEP, INCOME TAX CLERK/ZONING CLERK



Held. _________________ :---____ 20~--

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION FEBURARY 24~ 2009. AT 7 PM. PRESENT FOR THE MEETING WAS ZONING CLERK, KELLY ESTEP, JOE ALLEN WATER SUPEINTENDIENT, .MIKE CLINE, CHAIRMAN, BOARD MEMBERS SHAWN COSTLOW AND RICHARD CARPENTER. LAVONNE GROSSJEAN, BILL CARL.

THE MINUTES WERE READ AND APPROVED.

LAVONNE GROSSJEAN WAS HERE ANDTHE CHAIRMAN OF THE BOARD ASKED ABOUT PLANTING SOME FLOWERS SOON. THE BOARD ASKED A COUPLE OF QUESTIONS OF LAVONNE AND THEN SHE GOT TO GO AT 7:30 PM.

MIKE CLINE BROUGHT UP THE WATER CONTRACTS AND THE HIGH BILLS SOME OF THE RESIDNETS HA VE. WE NEED TO FIND OUT DATES TO GET THESE FINALS AMOUNTS.ON LIEN OR TAXES AT THE CORRECT TIME WITH THE COURT HOUSE. WE MAY NEED TO WRITE SOMETHING UP SUCH AS AN ORDIANCE, SOMETHING TO THINK ABOUT. THE BOARD WENT OVER THE LIST OF DELIQENTS AND THEN REVIEWED THE CONTRACT OF SHUT OFF NOTICES AND IF THERE ARE ANY CHANGES BEFORE THE NEXT COUNCIL

. MEETING TO LET KELLY OR ONE OF THE COUCIL MEMBERS KNOW BY MARCH 2' 2009. BILL SAID THIS IS WHAT ASHIVLLE HAS. THE BOARD FEELS THIS rs A GOOD ORDlANCE AND WILL LET THE COUNCIL GO THRU THE THREE READINGS AND SEE 1WHAT THE SOLICTOR THINKS TO SEE IF ALL IS LEAGAL AND CORRECT AT THAT POINT. .

GUIDE LINES FOR PUBLIC RECORD WAS PASSED OUT AND TOLD TO READ THRU.

' 1 ~ THE CHECK FOR RITA WILLIAMS W AS~BROUGHT UP THIS WAS A CHECK FOR WATER BILL IN FEBURARY 2008. THEY WANT TO KNOW WHAT TOOK SO LONG. NEED MORE INFORMATIONtBEFORE THEY MAKE ADECISION. TABLE THIS MATTER TILL NEXT MEETING.

MIKE CLINE MADE THE MOTION TO TABLE THE RITA WILLAIMS ISSUE TILL THE NEXT MEETING WHEN THEY HAD MORE INFORMATION SECONDED BY SHAWN COSTLOW. VOTE ALL YEAHS. ,

MIKE CLINE MADE THE MOTION TO TAKE THE SERVICE COTRACT OFF THE TABLE SECONDED BY SHAWN COSTLOW, VOTE ALL YEAHS.

SERVICE CONTRACTS WAS BROUGHT UP, WHO EVER WE GET SALT FROM WE NEED TO CONTRACT FROM YEAR TO YEAR TO HA VE FOR A FOLDER FOR THE E.P.A. TO SHOW WHERE AND WHAT KIND OF SALT WEARE USING. JOE ASKED WHERE THE LETTER FROM E.P .A. SO HE COULD SEE TT, MIKE

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WILL TRY TO FIND FOR JOE. ACCORDING TO JOE THIS IS ALL COVERED AND TAKEN CARE OF, S,O WE DON'T NEED TO DO THIS CONTRACT.

THE TAPS FOR GARY NORTHUP WAS' BROUGHT UP AND IT IS TWENTY-FIVE TAPS LEFT. AS OF 11-21-2007. JOE ASKED HOW THIS WAS KEPT UP WITH. MIKE SAID WHEN THE LOT NEEDS INSPECTED. FIND OUT IF HE SOLD ALL SCIOTO ESTATES IT MIGHT VOID CONTRACT OF TAPS. DO SOME WORK ON THIS. JUST LET IT GO FOR.NOW UNLESS IT.BECOMES-AN ISSUE.

JOE BROUGHT UP THE LOOP BEHIND THE NEW SCHOOL, JUST TO LOOP ACROSS BLOOMFIELD A VE. THE COST OF THIS WOULD BE AROUND $20,000.00," SHOULD WE GO AHEAD AND SEND THIS TO ERIC CLARK TO DRAW UP FOR AROUND $2000.00 AND PAY HIM. WE HA VE MONEY IN CAPTIAL IMPROVEMENT FUND WHICH IS FOR IMPROVEMENTS ONLY. THE BOARD SAID WE NEED TO STRAIGHTEN UP HOW THIS FUND IS SET UP, SO THAT WE CAN GET THINGS CLEARED UP AND KEPT TRACK OFS.

JOE WANTS TO PUT TELESCOPICS IN THE VALVES IN THE MUD WELLS. THE BOARD WANTS JOE TO GET PRICES FOR THIS AND BRING UP FOR THE NEXT MEETING.

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THE MOTION TO HA VE ERIC CLARK DRAW UP PLANS AND PAY HIM FOR THE SERVICE OFTHE WATER LOOP W,AS MADE BY RICHARD CARPENTER SECONDED BY MIKE CLINE VOTE ALL YEAHS.

MOTION TO LEAVE CHECK FEE ON TABLE TO FIND OUT WHAT COUNCIL IS DOING MADE BY MIKE CLINE AND SECONDED BY RICHARD CARPENTER VOTE ALL YEAHS. ~ , @

~e THE MOTION WAS MADE TO ADJOURN THE MEETING BY RICHARD CARPENTER AND SECONDED BY SHAWN COSTLOW VOTE ALL YEAHS.

MEETING ADJOURNED AT 8:30 PM

MIKE CLINE, CHAIRMAN

KELLY ESTEP, ZONING CLERK

RECORD OF PROCEEDINGS Minutes of South Bloomfield Board of Public Affairs Meeting


There was no meeting. Not enough attendees.

R'ECORD OF PROCEEDINGS Minutes of Sou th Bloorrifi e 1 d B?ard of Public Affairs


Meeting

Held_--:A~p~r"Ti-rl--:2"178~,-27tQitQiti9i-----------------------'20 ___ _

The Village of South Bloomfield Board of Public Affairs met in regular session on Tuesday, April 28, 2009. Present at the meeting were President Mike Cline, board members Richard Carpenter and Shawn Costlow, Utility Superintendent Joe Allen, and Kate Roese, clerk/treasurer.

The meeting started with the pledge.

Minutes were read and approved.

The meeting started with Mr. Allen requesting the purchase of two T-valves for the sewer plant. They would cost approximately $3,000 per valve and $6-8,000 to install. Then we can use the eh.tire sewer plant instead of one half of it. We are .above capacity for using one half of the plant. Shawn wonders why this happened. Joe doesn't.know. The original valves get clogged up with T-valves this should not be a problem anymore. He will open up the other side of the plant when the valves are installed. Mr. Costlow made a motion to do this with a second by Mr. Carpenter. Mr. Allen will get two bids for the installation of the valves. It will take approximately four weeks to receive them.

The water line was located on the north side of Northup Avenue. We will.put in a 1" water line to the bait shop at Kt;azy Kats pond. The pit sitter will be outby the sign on Northup. Mr. Allen would like to give Mr. Northup up to ninety days to -resolve the capacity fee payment. If it is n0t resolved, we would pull the meter. We will send the permit up to our village solicitor to take a look at it. If Mr. Northup has some taps left he could possibly trade one for the capacity fee payment.

Gary Northup feels he has 250 sewer taps left to use. We need to find olitifhe has sold all of Scioto Estates. If so, the tap fees might be gone. We need to talk to the park manager and po$sibly the owners in California. Mr. Allen will talk to Mr. Northup concerning the sale of Scioto Estates. Then we can contract the solicitor concerning the taps. Mr. Carpenter feels if he did sell, we owe him nothing.

Mayor Wilson is negotiating with Mr. Northup and Sam Hall concerning the field west of the new sewer plant on St. Rt. 316. They would like to have the mineral rights to the field in exchange he would give us a park with ball diamonds, a bike path, shooting range and pond. This would be a temporary (possibly 10 year) easement. It also must be approved by the EPA. We would also receive property for the new well fields.

Mr. Allen states the utility department needs a new lawn mower. They have none and when they need to mow, the street department is using their mowers themselves. Mr. Costlow would like to see the street department be in charge of mowing everything. Mr. Carpenter would like this to be brought up to council. It will be put on the agenda for the next meeting. It was noted, if the utility department would purchase a mower they would be responsible for the maintenance.

Teays Valley Schools are protesting the cost of the capacity fees for the new school. We are waiting on the cost of taps in Ashville and Commercial Point. Teays Valley did not put in the taps the 1village recommended. We suggested a 3" line for-the school and an 8" line for.fire suppression .. They did not do that, so they must pay for the 8" tap. Council was not receptive to lowering the fees.

Mr. Cline made a motion for a credit card for the utility department's use only. Mr. Carpenter seconded the motion. This will go on the council agenda for the next meeting.

RECORD OF PROCEEDINGS Minutes of South Bloomfield Board of P11hl i c Affairs Meeting


Mr. Allen would like to review the village policy of vacation use it or lose. it. He and Mr. Thompson can not take vacation most of the time. Especially now, with Mr. Allen's leg problems Mr. Thompson can not take vacation at all. He would like to be able to build up more than 40 hours over a year or be paid for it. If Mr. Allen takes a vacation we would have to pay someone $50-60.00 per hour to replace him. Mr. Costlow made a motion to take this to council with a second by Mr. Carpenter.

Mr. Cline reviewed the contracts with the village on utility bills. He feels things are getting better for some residents. He would like the late fee dropped to 5%.

Mr. Costlow would like the clerk to call Rumpke concerning emptying of dumpster at 5 :00 am on Saturday mornings. He feels this is too early and would like them to quit this practice.

Mr. Costlow made a motion to adjourn with a second by Mr.Carpenter. Meeting adjourned at '8:45 pm. Next meeting on Tuesday, May 26, 2009.

Mike Cline, president

Kate Roese, clerk/treasurer

Minutes of RECORD OF PROCEEDINGS

South Bloomfield Board of Public Affairs DAYTON LEGAL BLANK, INC., FORM NO. 10148

The Village of South Bloomfield Board of Public Affairs met in regular session on Tuesday, May 26, 2009. Present at the meeting were President Mike Cline, board members Richard Carpenter and Shawn Costlow, Utility Superintendent Joe Allen, and Kate Roese, clerk/treasurer.

The meeting started wi,th Mr. Carpenter asking for Mr. Costlow's opinion on dropping the utility late fee to 5%. What would this help? Mr. Allen made the suggestion of making it 5% until a certain date and 10% after that. Mr. Carpenter states there is no excuse for late payment because you forgot,; but if you are short on funds 5% would help. You can not judge who is doing what. Mr. Carpenter would go along with this as well as Mr. Costlow. Mr. Carpenter made the motion to accept with a sec.ond by Mr. Cline. Mr. Costlow votes yea. This will be sent on to council for their approval.

Next on the agenda was the Bloomfield Hills sewer extension. Do we want to ask Teays Valley to pay for this? Mr. Cline says whenever the economy picks up, whoever is developing it; we will approach them at that time. Mr. Cline made a motion for this with a second by Mr. Costlow. Richard votes yea. We will leave it like it is.

Mr. Northup's proposal for the well field and field beside the sewer plant needs to be sent to Planning and Zoning. We would get land for the well fields and a park in return for mineral rights for the field. We need more information on this. We also need to resolve the amount of sewer taps Mr'. Northup has left.

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Tara gave the board a proposal for setting up utility billing with a company called Smart Bill. Tara would furnish them a list of utility information and they would generate the utility bills. They would furnish a return envelope for the customers to use. There would be a one time $1000.00 fee for set up. Mr. Carpenter feels we need to keep this in the village. Tara is doing a good job and shouldn't change anything atthis time. The board will read the proposal and discuss it at the next meeting.

The request from Teays Valley 'for split system tap fees was brought up. They would like to pay 50% of the. 8" tap and 100% of the 3" tap. The sewer capacity fee would be based on a 3" tap. Mr. Costlow feels we requested a line back to the tower forfire purposes and they rejected this .. We need to see what they did for Ashville and . Commercial Point when their schools were ;built. The loop across the back is still at the EPA for permission to- install. We will pay for this. Mr. Carpenter want.s to table this for the next meeting for more information. Mr. Costlow's seconds this proposal. Mr. Cline votes yea.

Mr. Allen was asked if the vacation question was settled yet. "No, waiting for the council meeting on June l."

Mr. Costlow made a motion to adjourn with a second by Mr. Cline.

Meeting adjourned at 8: 15 pm. Next meeting on Tuesday, June 25, 2009 at the municipal building.


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RECORD OF PROCEED-INGS Minutes of Son th Bl oomfi el d Board of P11bli c Affairs Meeting.


The Village of South Bloomfield Boatd of Public Affairs met in regular s~ssion on Tuesday, June 23, 2009. Present at the.meeting were President Mike Cline, board member Richard Carpenter, resident D~n Willard, Jeff Sheets, TV scho()l superintendent, Craig Kertesz, project manager Ruscilli construction and Kate Roese, clerk/treasurer.

The meeting started wHh the pledge !of aJlegiance. I . I

The minutes were read with apprqvc;l!l'by Mr. Carpenter and a second by Mr. Cline.

Resident Dan Willard purchased a deduct meter when he moved in to Bloomfield Hills for the amount of $110.00. He was told when he turned it in he would receive his $110.00 back. Two weeks ago he brought it back and was told there was no refund because he had the meter for four years. This was not explained to him. He will keep the meter ifhe doesn't get 'anythi~g back on it. Mr. Cline does not know the exact wording in the ordinance concerning this type of meter. Mr. Carpenter asked him ifhe would accept 80% of his deposit. 'He states he will go along with this. There was a motion by Mr. Carpenter to pay him 80% of his deposit with a second by Mr. Cline. We need to explain to anyone getting a deduct meter the exact policy.

Mr. Willard is also complaining ~bout the tall grass beside the sidewalk on the other side of Bob Evans. He was told we have an ordinance against this and are working on getting everyone to mow their prop~rty. ' .

Boyd Warner has two renters who do not have water. They have been chargedfor sewer and have not paid anything for some time. Mr. Cline was no't aware of this. We have the option to dig up the sewer line and plug it. Mr. Warner would be willing to pay the arrearages, but he would like forgiveness on the late charges. He will then include the amount in his renters rent eft.chmonth. There was a motion by Mr. Carpenter to forgive the late charges with a second by Mr. Cline.

Mr. Cline wants to ale:ct Mr. Carpenter on complaints by council of excessive phone use by village employees. ';

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TV school superintendent Jeff Sheets would like to speak about the sewer tap fees ordered by the village. Ashville and Co~ercial Point charged the district $240,000.00 for tap fees. The village wants $790,000.00. The reason behind this is they are going in with an eight inch tap. The state will not co-fund this amount. Mr. Craig Kertesz, project manager for Rus~illi gave some hand outs to board members. Tll.e system is a split system. They are bringing in an 8"' line for fire suppression. The water will set in the 8" line until it would be needed for a fire. The domestic line will be 3 ". This matches the Columbus standard in concept. The water usage will be based on a 3"line. The same method was used in all three new schools.

TV agreed to loop the water system for South Bloomfield with an 8" line that goes to Bloomfield Avenue for a future tower and future service needs. They paid $19,165.00 for this loop for the village. The water lines were rerouted to the mayor's satisfaction. Mr. Cline would like the q.tility committee and council to go over these drawings.

Kate will put these dra}Vings on the utility committee meeting agenda. She will call Mr. Smith, Mr. Schroeder and Mr. Fairbanks concerning this meeting. If they want Mr. Kertesz to attend she will call him. The board thanks these gentlemen for: attending.

Kate will look up the old ordinanc.e c~ncerning sewer rates for Mr. Cline.

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RECORD' OF PROCEEDINGS Minutes of South Bl oomfj e] d Board pf Public LA,ffairs DAYTON LEGAL BLANK, INC., FORM N0.10148

Meeting adjourned at s:30 'pm. Next meeting on Tuesday, July 27, 2009 .at the municipal building. I


~ . Kate Roese, clerk/treashrer ,

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Meeting

RECORD OF PROCEEDINGS Minutes of South Bloomfield Board of Public Affairs Meeting


Held. ________________________ 20 ___ _

There were no meetings held for the months of July and August, 2009.

Kate Roese, clerk

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RECORD OF PROCEEDINGS Minutes of South Bloomfield Board of Public Affairs DAYTON LEGAL BLANK, INC., FORM N0.10148

The Village of South Bloomfield Board of Public Affairs met in regular session on Tuesday, September 29, 2009. Present at the meeting were board members Richard Carpenter and Shawn Costlow, foe Allen, Utility superintendent, resident Gary Northup and Kate Roese, clerk/treasurer.

The meeting started with the pledge of allegiance.

Mr. Costlow nominated Richard Carpenter as president of the Board of Public Affairs. Mr. Carpenter accepted the position.

The minutes were read and approved.

Mr. Carpenter states he will answer any questions to the best of his ability and wants everyone to be open and honest. Village residents are the first priority of the board.

Mr. Northup is here questioning the billing of utilities at the new RV Park. Also, he states he has 250 sewer taps he received from the village some time ago. He would like to trade 125 sewer taps for 125 water taps. These could be used for some businesses such as beauty shops, insurance offices, but not large commercial properties. He has used taps for the pay lake and the RV Park. Mr. Carpenter states we need to investigate this further before any decision is made.

Concerning the RV Park Mr. Nort~up states he did not understand he would be billed the minimum for each lot. Individual charges for each lot are not right. He has not paid it because he felt the bill was not right. The billing was for two and a half months. Mr. Allen feels the billing was done correctly. When the new system comes in, this could possibly change but, billing up to this time is correct. Mr. Northup would like to be charged through the master meter only, not individual charges for each lot. Mr. Costlow and Mr. Carpenter agree this should stand as read until they talk to the mayor and discuss it further. Mr. Northup will pay part of the bill and pay the balance after it is ironed out. He also does not want to pay late charges. This will be tabled to the next meeting on October 2ih.

Eventually the village will need a new well. Mr. Northup will give the village the property needed for the well in exchange for mining rights to the property beside the new sewer plant and the easement to Rt. 316. Now, the village wants the land for the well in exchange for a permanent easement to Rt. 316 and no mining rights. He will agree to give the village twenty five cents a ton for all gravel mined from this field. Again, this will be tabled to the next meeting. The BPA thanks Mr. Northup for attending and interest in our meeting.

The Board of Public Affairs recommended to council that the late fees on utility bills be dropped to 5%. This was denied by council. Mr. Costlow feels it is a waste of time to debate something and then be overruled by council. Mr. Carpenter made a motion to drop the late fees while a person is under a contract, ifthe contract is maintained. Mr. Costlow seconded this motion. Mr. Costlow made a motion to drop the late fees on all utility bills to 5% with a second by Mr. Carpenter. Kate will alert Tara to drop the late fees to 5% until council can show the BP A has no authority to do this.

Mr. Allen says if we go to a master meter at Scioto Estates without EDU's the village will loose money. Mr. Costlow states we should not start reading the master meter until we get the tap fees worked out with Mr. Northup. A new rate structure was passed on June 1, 2009 by council. BPA wonders why it has not been implemented yet.

,~~vr Mr. Allen wonders ifth~Ataps at the pay lake and the RV park we taken from the amount of taps Mr. Northup has left. We should use today's rate for l" and%". He used two 1" taps so we should charge him the difference.

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Meeting

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' c....,... '':t..1~ RECORD OF PROCEEDINGS Minutes of South Bloomfield Board of Public lif fairs Meeting


Mr. Allen wants to build a new 24' x 40' building at the sewer plant for storage. The building should cost approximately $6,000 and the floor $4,000. Mr. Carpenter made a motion to approve plans up to $10,000 for a new building with a second by Mr. Costlow.

The screening room floor is dropping a lot. Up to 6" in some places with no pins. Should it be jack hammered and repoured or pumped up? Mr. Allen does not want to do repairs twice. Mr. Costlow will go and look at it. He doesn't feel pumping up would be the answer. We will table this to the next meeting.

Mr. Allen would like to know the procedures to follow to purchase another pick up truck. Mr. Carpenter would like for him to hold off on this until the board gets straightened up with a new member. Mr. Carpenter appreciates Mr. Allen's advice on many things.

Motion to adjourn by Mr. Carpenter with a second by Mr. Costlow. Meeting adjourned at 9:10 pm.

Next meeting on Tuesday, October 27, 2009, at 7:00 pm at the municipal building.


RECORD OF PROCEEDINGS ' > .. ,.~1- ..;,,~-~ .;( \o...s"

Minutes of South Bl oomfi el d Board of PubU c Affairs Meeting


Held. _______________________ 20 ___ _

There were no meetings held in the months of October

and November 2009.


There was no meetin~ held in the month of December

2009.


February 10, 2009February 24, 2009March 24, 2009April 28, 2009May 26, 2009June 23, 2009July 2009August 2009September 29, 2009October 2009November 2009December 2009

BPA Meeting Minutes - All of 2009 - Village of South Bloomfield

Documents

computer ha ve

tara ha ve

new program

new meter readers

mike cline

ha ve joes opinion

master meter billing

clerks computer