Bp080 Hrms Future Process Model v1.0

8/18/2019 Bp080 Hrms Future Process Model v1.0

1/21

AIM

BP.080 FUTURE PROCESS MODEL

Nile Petroleum Corporation

!u"a# Sout$ Su%an&Core 'uman Re(our)e( R*+.*&

Aut$or, An%re- Siuu

Creation Date, !anuar/ *# +0*

La(t Up%ate%, !anuar/ *# +0*

Do)ument Re1, NP2CT2'R2BP0802*.0

3er(ion, *.0

Approvals:

4Appro5er *6

4Appro5er +6


2/21

BP.080 Future Pro)e(( Mo%el

Document Control

Change Record

*

Date Author Version Change Reference

*7!an7* An%re- Siuu *.0 No Pre5iou( Do)ument

Reviewers

Name Position

An%re- Siuu Senior Ora)le 'RMS Con(ultant

Talim"a Ra/mon% Manulama Senior Ora)le Te)$no7Fun)tional Con(ultant9a(mil :ao Pro;e)t Manaer

Distribution

CopyNo.

Name ocation

* Li"rar/ Ma(ter Pro;e)t Li"rar/

+ Pro;e)t Manaer<

=

Note !o "olders:

I1 /ou re)ei5e an ele)troni) )op/ o1 t$i( %o)ument an% print it out# plea(e-rite /our name on t$e e>ui5alent o1 t$e )o5er pae# 1or %o)ument)ontrol purpo(e(.

I1 /ou re)ei5e a $ar% )op/ o1 t$i( %o)ument# plea(e -rite /our name ont$e 1ront )o5er# 1or %o)ument )ontrol purpo(e(.

Core 'uman Re(our)e(File Re1,


3/21

BP.080 Future Pro)e(( Mo%el

Content(

Do)ument Control....................................................................................... ii

Intro%u)tion................................................................................................ *

Leen%(...................................................................................................... +

Future Pro)e(( Mo%el(.................................................................................<

BP0802'R2* or Stru)ture Denition.......................................................=

Pro)e(( Flo- Diaram...........................................................................@

BP0802'R2+ Re)ruitment Pro)e((..............................................................?

Pro)e(( Flo- Diaram...........................................................................8

BP0802'R2< Emplo/ee Creation................................................................

Pro)e(( Flo- Diaram.........................................................................*0

BP0802'R2= Lea5e Manaement.............................................................**

Pro)e(( Flo- Diaram.........................................................................*+

BP0802'R2 Tran(1erRe7a((inment.......................................................*<

Pro)e(( Flo- Diaram.........................................................................*=

BP0802'R2@ Eit Manaement.................................................................*

Pro)e(( Flo- Diaram.........................................................................*@

Important Stan%ar% Report(......................................................................*?

Open an% Clo(e% I((ue( 1or t$i( Deli5era"le.............................................*8

Open I((ue(.........................................................................................*8Clo(e% I((ue(.......................................................................................*8

Core 'uman Re(our)e(File Re1,


4/21

#ntroduction

T$e purpo(e o1 t$i( %o)ument i( to )atalo t$e 1uture "u(ine(( pro)e(( mo%el relate% to Core 'uman Re(our)e( Core 'R& mo%ule in Ora)le. T$i(%o)ument pro5i%e( t$e %etaile% "u(ine(( pro)e(( to "e per1orme% "/ Nile Petroleum Corporation Nilepet& 'R Sta in Core 'R mo%ule. T$e 1uturepro)e(( mo%el( $a5e "een %e5elope% tain into a))ount en$an)e% (/(tem 1un)tionalit/ -it$ re(pe)t to )ontrol# a))e((i"ilit/ an% Gei"ilit/.

In a%%ition to t$e (/(tem 1un)tionalit/# t$e 1uture %e(in mo%el 1or Core 'R mo%ule tae( into a))ount t$e e5aluation an% un%er(tan%in o1 t$e)urrent Bu(ine(( Ba(eline Re>uirement Stu%/& t$at -a( )on%u)te% in t$e pre5iou( p$a(e o1 t$e pro;e)t. T$e 1uture %e(in -ill en$an)e )urrentpro)e((e( in or%er to $a5e more timel/# eH)ient an% rele5ant %ata. Durin t$i( pro)e((# Carrel Te)$noloie( Lt% an% Nilepet team mem"er( -illattempt to map Nilepet( "u(ine(( pro)e((e( to ena"le t$e "e(t pra)ti)e(.

Note: A J-oraroun% ma/ in5ol5e (olution( ranin 1rom u(in t$e Ora)le Appli)ation( in a non7(tan%ar% -a/ or )$ane% "u(ine(( poli)ie( an%

pro)e%ure(.

Approach

T$e 1uture pro)e(( %e(in i( "a(e% on t$e %i()u((ion an% re>uirement (tu%/ -it$ t$e Nilepet 'uman Capital Manaement team. T$i( al(o tae( intoa))ount t$e )urrent pro)e(( 1ollo-e% at Nilepet an% trie( to mat)$ it up -it$ t$e Ora)le Core 'R 'uman Re(our)e(& mo%ule 1un)tionalit/.

Dependency on $ther %odules

Ora)le Sel17Ser5i)e 'uman Re(our)e( SS'R& K Pa/roll mo%ule $a5e %epen%en)ie( -it$ Ora)le Core 'R# (in)e t$e/ ($are t$e (ame People7Employees repo(itor/ a( Core 'R.

File Re1,


5/21

egends

Belo- are t$e leen%( u(e% in t$e pro)e(( Go- %iaram( in t$i( %o)ument.

File Re1,


6/21

&uture Process %odels

T$e ta"le "elo- (ummarie( t$e 1uture pro)e(( mo%el( in Core 'R

Process !itle Description of Process $utput'&it Analysis

BP0802'R2* or Stru)ture Denition 'o- to )reate an% (ear)$ 1or oraniat ional -or7(tru)ture %etail( e ..Department(# Po(ition(# :ra%e( et).

Fit

BP0802'R2+ 'irinRe)ruitment Pro)e(( Manual

BP0802'R2< Emplo/ee Creation Fit

BP0802'R2= Lea5e Manaement 'o- to enroll an emplo/ee on a lea5e a))rual plan an% ee)t a lea5e i1 not%ire)tl/ applie% 1rom emplo/ee (el17(er5i)e prole

Fit

BP0802'R2 Tran(1erRe7a((inment Fit

BP0802'R2@ Eit Manaement Fit

File Re1,


7/21

(P)*)+"R+,-or /tructure De0nition

T$i( entail( t$e %enition o1 Bu(ine(( :roup Emplo/er Oraniation re>uire% ra%e(# ;o"( K po(ition(# Lo)ation t$at $elp i%enti1/ t$e role( t$atan/ i5en (ta mem"er )an "e %eplo/e% on or i%entie% -it$. T$e %enition o1 t$e -or (tru)ture ($oul% "e in line -it$ Nilepet 'R poli)/

#D 1 Re2uirement /olution Navigation /olution !ype !'3AP

* Fleel% )reation Fle el%( )apture man%ator/in1ormation K an/ a%%itionalin1ormation. T$e 9e/ Fleel%( to "e%ene% are, :ra%e# !o"# Po(ition# Co(tAllo)ation# Competen)/ K People:roup

MenuAppli)ationDe5eloperFle el%(

Stan%ar% FIT

+ Creation o1 Bu(ine(( :roup Bu(ine(( :roup B:& i( t$e topmo(tOraniation7Emplo/er Oraniation

Menu'RMS ManaerorStru)tureOraniationDe()ription

Stan%ar% FIT

< Creation o1 'R Oraniation 'R oraniation )la((i)ation i(re>uire% to )reate po(ition( 1or t$eOraniation. T$i( -ill "eDepartment( apart 1rom t$e B:-$i)$ i( "/ %e1ault a((ine% 'ROraniation )la((i)ation.A%%itionall/# Di5i(ion( KSe)tion(Unit( -ill "e %ene% to "ea((o)iate% -it$ emplo/ee(

Menu'RMS ManaerorStru)tureOraniationDe()riptionBu(ine((:roupOraniation Cla((i)ation

Stan%ar% FIT

= :ra%e Denition A ra%e ($o-( relati5e (tatu( o1 anemplo/ee in t$e Oriination.

Menu or Stru)ture :ra%e( De()ription

Stan%ar% FIT

Denin !o" !o"( are eneri) role( in t$eOraniation.

Menu'RMS Manaer orStru)ture !o" De()ription

Stan%ar% FIT

File Re1,


8/21

#D 1 Re2uirement /olution Navigation /olution !ype !'3AP

@ Denin Po(ition A po(ition i( a Spe)i) O))urren)e o1t$e !o"

Menuor Stru)turePo(itionDe()ription

Stan%ar% FIT

? Creatin 'ierar)$ie( A $ierar)$/ in%i)ate( reportin line(.Oraniation an% Po(ition $ierar)$ie()an "e )reate%

Menu or Stru)ture Po(itionOraniation 'ierar)$/.

Stan%ar% FIT

8 Creatin People :roup It %ene( t$e emplo/ee roup -it$int$e -it$in t$e Oraniation

MenuAppli)ation De5eloper Fle el%(

Stan%ar% FIT

File Re1,


9/21

Process &low Diagram

File Re1,


10/21

(P)*)+"R+4Recruitment Process

Emplo/ee re)ruitment i( a manual pro)e(( t$at -ill "e $an%le% out(i%e ora)le appli)ation(. T$i( -ill or ma/ in5ol5e,

• !o" 3a)an)/ a5aila"ilit/)reation "a(e% on Oraniational (pe)i) -or1or)e nee%(

• 3a)an)/ A%5erti(ement

• Re)ei5in o1 appli)ation( K Inter5ie-(

• E5aluation# 'ire K on7"oar%in

#D 1 Re2uirement /olution Description Navigation /olution !ype !'3AP

* Re)ruitment In5ol5e( 3a)an)/ )reation "a(e% on (pe)i)"u(ine(( nee%(# Re)ei5in o1 Appli)ation( KInter5ie-(# 'ire an% On7"oar%in pro)e(( a("e(t %e(ire% "/ t$e "u(ine((

NA Manual :ap

File Re1,


11/21


File Re1,


12/21

(P)*)+"R+56mployee Creation

T$i( pro)e(( eplainin (ear)$in 1or an ei(tin emplo/ee K $o- to )reate a ne- emplo/ee

#D 1 Re2uirement /olution Descriptions Navigation /olution !ype !'3AP

* Sear)$in 1or ei(tinemplo/eeSta

3eri1/ t$at t$e Sta $a( not "een alrea%/ %ene% in t$e(/(tem. U(e t$e Enter K Maintain 1ormin%o- to Find i1t$e per(on.

PeopleEnter K MaintainFin% Stan%ar% FIT

+ Dene ne- emplo/ee A ne- (ta $a( to "e %ene% in Ora)le Core 'R "e1ore an/tran(a)tion( )an tae pla)e u(in t$e emplo/ee. Emplo/eenum"er -ill "e automati)all/ enerate% "/ t$e (/(tema))or%in to Nilepet pre7%ene% (pe)i)ation(. Enter t$e1ollo-in %etail(,

• Ee)ti5e Start Date !oinin Date&• Per(on T/pe PermanentContra)te%&

• La(t name# Fir(t name# Mi%%le name

• Title Mr.# Mr(.# M(. Et).&

• :en%er

• National I%entier So)ial In(uran)e Num"er&

• Date o1 Birt$ DOB&

• Marital Statu(

• Nationalit/

• Email A%%re(( K P$one Detail(

• Pa((port (ie p$oto7rap$

• E%u)ation K uali)ation(

• Famil/ )onta)tDepen%ent %etail(

PeopleEnter KMaintainC$ane Ee)ti5e DateCorre)t ;oinin %ate&Ne-

Stan%ar% FIT

< Dene A((inment( T$e 1ollo-in %etail( -ill nee% to "e )apture% a))uratel/a))or%in to t$e ee)ti5e ;oinin %ate aain(t an emplo/eea((inment on t$e a((inment( -in%o-,

• Oraniation Department&

• Di5i(ion K UnitSe)tion

• Po(ition# !o"# :ra%e# Pa/roll

• Pro"ation perio% %etail(

• Super5i(or

• Pur)$a(e Or%er In1ormation De1ault Epen(eA))ount7T$i( i( to "e (pe)ie% "/ Finan)e%epartment&

PeopleEnter KMaintainA((inment(

Stan%ar% FIT

File Re1,


13/21


File Re1,


14/21

(P)*)+"R+7eave %anagement

T$i( pro)e(( %etail( $o- to enroll an emplo/ee on a lea5e a))rual plan# )reate a lea5e an% a%;u(tin a lea5e entitlement "alan)e

Pre7re>ui(ite(#

• Lea5e t/pe( mu(t "e %ene% on t$e (/(tem

• Lea5e rea(on( K )ateorie( mu(t "e %ene%

• Rele5ant lea5e a))rual plan( mu(t "e %ene% on t$e (/(tem

• Plan elii"ilit/ 1or 5ariou( (ta mu(t "e -ell %ene%


* Enrollin Sta on a lea5ea))rual Plan

Ba(e% on t$e elii"ilit/ )riteria %ene% an%emplo/ee )an "e enrolle% on a lea5e plan 1rom t$eA((inment( Entrie( -in%o-. Annual# Si)#Compa((ionate Lea5e plan( -ill "e (et toautomati)all/ atta)$ to an emplo/ee on)e)omplete a((inment( %etail( are )apture% onemplo/ee )reation

MenuPeopleEnter KMaintainA((inment(Entrie(

Stan%ar% FIT

+ Creatin a Lea5e T$i( 1un)tion -ill ena"le Nilepet 'R (ta to %ire)tl/ee)t a lea5e 1or (a/# an emplo/ee -$o -ent onlea5e -it$out $a5in applie% 1or in Sel17Ser5i)eprole. T$i( al(o )apture% 1or emeren)/)ir)um(tan)e(. Detail( re>uire% to ee)t t$i(in)lu%e

• Lea5e T/pe

• Start K En% Date(

• Rea(on

MenuPeopleEnter KMaintainA((inment(A"(en)e

Stan%ar% FIT

< A%;u(tin a Lea5e Balan)e T$i( -il l $appen in a )a(e -$ere t$e )urrent lea5e"alan)e( 1or an emplo/ee are not a))urate. T$i(-ill "e a%;u(te% 5ia a lea5e a%;u(tment element1rom t$e A((inment Entrie( -in%o-. It )an "e%one "/ re%u)in or in)rea(in t$e )urrent"alan)e. In1ormation to "e )apture% in)lu%e

• A%;u(tment element• Num"er o1 %a/( -it$ -$i)$ to a%;u(t t$e

"alan)e. ill "e a Negative value 1orre%u)in )urrent "alan)e an% a Po(iti5e5alue i1 a%;u(tin "/ in)rea(in t$e"alan)e&. T$e 5alue in t$i( )a(e -ill "e t$e%ieren)e "et-een t$e a)tual "alan)ean% t$e )urrent (/(tem "alan)e

• Ee)ti5e a%;u(tment %ate

MenuPeopleEnter KMaintainA((inment(Entrie(

Stan%ar% FIT

File Re1,


15/21


File Re1,


16/21

(P)*)+"R+8!ransfer'Re9assignment

T$i( pro)e(( %etail( $o- to )arr/ out

• Sta tran(1er( "et-een oraniation( Di5i(ion(# Department(# Se)tion(7Unit(&

• Promotion(%emotion(7C$ane in Emplo/ee :ra%e# !o" or Po(ition


* Tran(1er Oraniational nee%( )au(e tran(1er o1 (ta

"et-een Di5i(ion(# Department( K Se)tion(. T$i(tran(1er ma/ trier t$e )$ane in emplo/eereportin $ierar)$/ Line Manaer&. T$i( -ill "eee)te% "/ a((inment( up%ate on t$e emplo/eea((inment( -in%o-

MenuPeopleEnter K

Maintain

A((inment(

Stan%ar% FIT

+ Promotion(Demotion( Promotion( an% %emotion( -ill "e ee)te% "/up%atin emplo/ee ra%e# !o" or Po(ition

MenuPeopleEnter KMaintainA((inment(

Stan%ar% FIT

File Re1,


17/21


File Re1,


18/21

(P)*)+"R+6;it %anagement

T$i( pro)e(( %etail( $o- to pro)e(( emplo/ee eit. T$i( a )om"ination o1 manual an% ora)le app( pro)e((e(. A1ter out o1 (/(tem# pre7eit1ormalitie( $a5e "een )orre)tl/ 1ollo-e%# t$e emplo/ee )an "e -ill "e eite% 1rom a)ti5e (er5i)e -it$ t$e "u(ine(( a( 1ollo-(.

Pre7Con%ition(

• Final %ue( $a5e to "e pro)e((e% in pa/roll "e1ore an emplo/ee )an "e terminate% in t$e (/(tem

• Pro)e(( unu(e% lea5e %a/( %ue(

• Clearan)e


*. Final Due( pro)e((in On emplo/ee eit plan# Final %ue( relate% to Pa/rollK lea5e -ill "e pro)e((e% (u";e)t to Nilepet 'umanRe(our)e poli)ie(.

NA Stan%ar% FIT

+. Termination A1ter eit 1ormalitie( $a5e "een $an%le%# (ome-$i)$ are manual an% eit %ate i( %etermine%# t$eemplo/ee -ill "e terminate% on t$e (/(tem. T$e1ollo-in (et( o1 in1ormation -ill "e re>uire% toee)t termination,

• A)tual Termination Date

• Rea(on 1or Termination T$e (ta a))e(( )re%ential 1or ora)le appli)ation(-ill nee% to "e %ea)ti5ate%en%7%ate% on t$e(/(tem. T$i( 1un)tion -ill "e per1orme% "/ t$e(/(tem a%mini(tratorOn termination# t$e per(on t/pe -ill )$ane 1romeit$er permanent)ontra)te% to Ex-employee

MenuPeopleEnter KMaintainOt$er(En% emplo/ment

Stan%ar% FIT

File Re1,


19/21


File Re1,


20/21

#mportant /tandard Reports

Belo- are (ome 1e- important Ora)le 'RMS report(

IDQ

Report Name In1ormation Pro5i%e%

* A"(en)e( A"(en)e %etail( 1or an emplo/ee or oraniation#1or (ome or all a"(en)e t/pe(

+ A((inment Statu( All emplo/ee(# appli)ant(# or "ot$ a((ine% to(ele)te% -or (tru)ture(

< Emplo/ee Oraniation Mo5ement( Ne- $ire(# termination(# tran(1er( in an% tran(1erout o1 a (ele)te% oraniation# or oraniation$ierar)$/

= Emplo/ee Summar/ A%%re((e(# )onta)t(# perio% o1 (er5i)e#a((inment(# (pe)ial in1ormation# per(onal

pa/ment met$o%(# an% element entrie( 1or a(ele)te% emplo/ee

Full A((inment Detail( A((inment in1ormation in)lu%in perio%( o1(er5i)e# pa/ment met$o%(# an% element entrie(1or one emplo/ee

@ Full Per(on Detail( A%%re((e( an% in1ormation entere% in t$e Per(on-in%o-# (u)$ a( name# %ate o1 "irt$# nationalit/#an% -or telep$one num"er 1or one emplo/ee

? Full or Detail( Mi()ellaneou( -or in1ormation# in)lu%in (pe)ialin1ormation# a"(en)e(# re)ruitment a)ti5itie(# an%

)onta)t( 1or one emplo/ee

8 Po(ition 'ierar)$/ $e po(ition( an% optionall/ t$eir $ol%er(& "elo- a(ele)te% po(ition in a parti)ular $ierar)$/

Termination( T$e num"er o1 emplo/ee( 1rom (ele)te%oraniation( lea5in /our enterpri(e -it$in aparti)ular perio%# an% t$e rea(on( 1or lea5in

File Re1,


21/21

$pen and Closed #ssues for this Deliverable

$pen #ssues

#D #ssue Resolution Responsibility !argetDate

#mpactDate

Closed #ssues

#D #ssue Resolution Responsibility !argetDate

#mpactDate

Do) Re1,

Bp080 Hrms Future Process Model v1.0

Documents