BSA TROOP170 BYLAWS Page 1 of 23 Date August 2016 Rev C Boy Scouts of America Troop 170 Troop Committee Bylaws Dated August 2016 Rev C Passed August 3, 2016 1. Chartered Partner and Bylaws 1.1. Charter. 1.1.1. Boy Scouts of America (BSA) Troop 170 has been in existence since April 1, 1982. 1.1.2. The troop was chartered by: 1.1.2.1. The United Food and Commercial Workers Union #428 from inception until mid-2015. 1.1.2.2. The Milpitas Police Officers Association (MPOA) took over as the Chartered Organization in mid-2015. 1.1.3. The troop is part of the Coyote Creek District, Silicon Valley Monterey Bay Council (SVMBC), of the Boy Scouts of America. 1.2. Bylaws. 1.2.1. These Bylaws are designed to guide and empower the Troop Committee (TC) in developing and implementing the scouting program for BSA Troop 170. 1.2.2. These bylaws supersede all those previously adopted; however, do not supersede or restate National Boy Scout Policy. 1.2.3. These bylaws are not intended to dictate every detail of how the organization is run. Any items not specified in the bylaws shall be left to the SM and the Committee Chairperson. 1.2.4. The Scoutmaster(SM) and the Assistant Scoutmaster(s)(ASM), with approval from the TC, shall maintain written Standard Operating Procedures (SOP) that describe the details of how the troop runs, and shall provide access of the SOP to each scout and parent that joins the troop. 1.2.5. The latest versions of the Bylaws and SOPs will be posted. While there may be some overlap between the bylaws and the SOP, in general, the bylaws are designed to govern TC actions while the SOP describes the items under the control of the SM. 2. The Troop Committee The Boy Scout Troop Committee is responsible for conducting the business of the troop, setting policy, and helping the SM and Scouts with planned activities. The TC also has the responsibility to provide adults
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BSA TROOP170 BYLAWS
Page 1 of 23 Date August 2016 Rev C
Boy Scouts of America Troop 170
Troop Committee
Bylaws
Dated August 2016 Rev C
Passed August 3, 2016
1. Chartered Partner and Bylaws
1.1. Charter. 1.1.1. Boy Scouts of America (BSA) Troop 170 has been in existence since April 1, 1982.
1.1.2. The troop was chartered by:
1.1.2.1. The United Food and Commercial Workers Union #428 from inception until mid-2015.
1.1.2.2. The Milpitas Police Officers Association (MPOA) took over as the Chartered Organization in
mid-2015.
1.1.3. The troop is part of the Coyote Creek District, Silicon Valley Monterey Bay Council (SVMBC), of
the Boy Scouts of America.
1.2. Bylaws. 1.2.1. These Bylaws are designed to guide and empower the Troop Committee (TC) in developing and
implementing the scouting program for BSA Troop 170.
1.2.2. These bylaws supersede all those previously adopted; however, do not supersede or restate National
Boy Scout Policy.
1.2.3. These bylaws are not intended to dictate every detail of how the organization is run. Any items not
specified in the bylaws shall be left to the SM and the Committee Chairperson.
1.2.4. The Scoutmaster(SM) and the Assistant Scoutmaster(s)(ASM), with approval from the TC, shall
maintain written Standard Operating Procedures (SOP) that describe the details of how the troop
runs, and shall provide access of the SOP to each scout and parent that joins the troop.
1.2.5. The latest versions of the Bylaws and SOPs will be posted. While there may be some overlap
between the bylaws and the SOP, in general, the bylaws are designed to govern TC actions while the
SOP describes the items under the control of the SM.
2. The Troop Committee The Boy Scout Troop Committee is responsible for conducting the business of the troop, setting policy, and
helping the SM and Scouts with planned activities. The TC also has the responsibility to provide adults
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for Boards of Review (BoR). This is an important responsibility and is one area where help is always needed
and appreciated. The TC consists of parent volunteers who fulfill various roles on the committee.
2.1. Objective. The objective of the TC is to provide the following services for BSA Troop 170:
2.1.1. Troop administration, finances, and records
2.1.2. Quality BSA trained adult leadership to implement the scouting program
2.1.3. Verification of conformance to BSA National and Local policies and regulations
2.1.4. An adequate camping and outdoor program
2.1.5. Proper care for troop equipment and materials
2.1.6. Fundraising opportunities
2.1.7. Transportation to/from authorized outings or events
2.1.8. An atmosphere for advancement
2.1.9. An atmosphere for discipline and to discourage misconduct
2.2. Membership. 2.2.1. The membership of the TC is open to all parents or guardians, friends, and adults who have a desire
to support BSA Troop 170. It is strongly recommended that each family with an active scout in the
troop have at least one adult registered with BSA Troop 170. The adult members will be divided into
the following categories:
2.2.1.1. Executive Board Committee: A group of people who meet the criteria stated in 2.2.1 and are
registered committee members of BSA Troop 170, hold an office and vote on operations
(reference section 3.9.) The SM and ASM may not hold Executive Committee positions.
2.2.1.2. Coordinating Committee: A group of people who meet the above criteria and choose to be
registered with BSA Troop 170, but do not hold an office.
2.3. Meetings. 2.3.1. Regular TC Meetings:
2.3.1.1. Will be held on the first troop meeting of each calendar month, or as scheduled in the troop’s
annual calendar.
2.3.1.2. Will be held at the troop’s normal meeting place or any suitable location as designated by the
Members of Committee.
2.3.1.3. Meetings are open to all TC members and parents.
3.2.1.2. Represent the troop to the Chartering Organization, help recruit adult leaders, encourage
service to the Chartering Organization.
3.2.2. Committee Chairperson (Chair) will:
3.2.2.1. Preside over, guide, and promote attendance at monthly TC meetings and any special
meetings called. Coordinate parent participation for scout events.
3.2.2.2. Maintain a close relationship with the Chartering Organization Representative and the SM.
3.2.2.3. See that troop leaders have training opportunities.
3.2.2.4. Assist in interpretation of national and local policies to the TC.
3.2.2.5. Be present on Board or Review (BoR) whenever possible.
3.2.2.6. Be responsible for unit re-chartering.
3.2.3. Secretary will:
3.2.3.1. Take minutes at all regular and special meetings.
3.2.3.1.1. Type the minutes using Roberts’ Rules of Order as a guideline and keep them during the
term of office.
3.2.3.1.2. Present minutes to the TC for approval via the troops designated means of
electronic communication.
3.2.3.2. Attend to correspondence and publicity as required.
3.2.4. Treasurer will:
3.2.4.1. Maintain the troop bank accounts, Council Unit account, and individual scout/adult accounts.
3.2.4.2. Prepare a monthly report for the TC including scout/adult account balances.
3.2.4.3. Publish those reports via the troops designated means of electronic database.
3.2.4.4. Notify members of all records via the troops designated means of electronic communication.
3.2.4.5. Be a signer on the bank and unit accounts.
3.2.4.6. Prepare a new budget each year. Reference Section 5.1.2.
3.2.4.7. Collect dues and fees.
3.2.5. Advancement Chair (AC) will:
3.2.5.1. Encourage Scouts to advance in rank.
3.2.5.2. Maintain troop advancement records on the troops designated means of electronic database.
3.2.5.3. Prepare Advancement Report to the Council or other troop reports as needed.
3.2.5.4. Provide the SM and Chair with a monthly report that contains:
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3.2.5.4.1. All current scouts, their rank, and the date the latest rank was archived.
3.2.5.4.2. A highlighted section of those scouts who have not advanced in rank for more than
one year.
3.2.5.4.3. Report to be provided via the troops designated means of electronic communication.
3.2.5.5. Collect and record all merit badge Blue Cards.
3.2.5.6. Conduct BoR.
3.2.5.7. Work closely with Ceremonies Coordinators and oversees the Awards at Court of Honor.
3.2.5.8. Report to the TC at each meeting.
3.3. Secondary Executive Board Officers. The TC may have additional officers on the EB as listed below. All Officers will be Members of the TC
(reference Section 2.2.1.1). All officers will perform their duties as described below.
3.3.1. Membership Chair will:
3.3.1.1. Collect all forms and money required for registering a scout or adult.
3.3.1.2. Assist in paperwork for Webelos transition to the troop.
3.3.1.3. Obtain proper signatures and file paperwork with the Council office.
3.3.1.4. Maintain copies of all membership applications.
3.3.1.5. Collect member information (including e-mail addresses) necessary to maintain an up-to-date
troop roster In the troop’s electronic database.
3.3.1.6. Provide Advancement Chair, Treasurer, and Outdoors Activity Coordinator with information
required via the troops designated means of electronic communication.
3.3.1.7. Perform functions to assist the Committee Chair in re-chartering the troop.
3.3.2. Recruitment Chair will:
3.3.2.1. Work with the SM, ASM and youth leadership to develop recruitment materials and conduct
recruiting events.
3.3.3. Outdoor Activities Chair will:
3.3.3.1. Coordinate with the SM, ASM, and TC to develop a troop Annual Calendar of Outings and
other events for the coming calendar year, prior to the start of calendar year.
3.3.3.2. Maintain up-to-date medical records on each scout and applicable adults.
3.3.3.3. Obtain lists of Scouts planning to attend outings, deposits, payments, permission slips, etc.
3.3.3.4. Coordinate with the Treasurer and SM or an outing’s adult advisor.
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3.3.3.5. Work closely with and oversee the Transportation, Tour Permit, Emergency Contact, and
Summer Camp Coordinators.
3.3.4. Training Chair will:
3.3.4.1. Keep records of adult training and expiration dates to facilitate information for Tour Permits
and other requirements that need trained adults.
3.3.4.2. Submit records to Unit Commissioner as needed.
3.3.4.3. Notify the committee of expired Youth Protection Training.
3.3.4.4. Keep adult leaders informed of training opportunities.
3.3.4.5. Encourage all parents and committee members to take advantage of training opportunities.
3.3.5. Community Service Coordinator will:
3.3.5.1. Work closely with AC and SM to ensure enough community service
opportunity are provided for scouts both individually or in a group.
3.3.5.2. Ensure that the service fulfills the ranking or merit badge requirement
3.3.5.3. Report the following during committee meeting:
3.3.5.3.1. Upcoming events.
3.3.5.3.2. Past events that occurred since the last meeting.
3.3.5.4. Work with SM and Outdoors Activity Coordinator to ensure the Annual
Calendar of Outings has at least one Troop Good Turn Service event planed
each year.
3.4. Committee (Non-Executive) Board Officers. The TC may have additional honorary officers that are not on the EB, but still provide a vital function. All
Officers will be Members of Committee (reference section 2.2.1.2), but may include the SM or ASM. They
will perform their duties as described below:
3.4.1. Fundraiser Chair will:
3.4.1.1. Organize events to raise funds for the troop or toward individual scout accounts.
3.4.1.2. Obtain proper approvals from the Committee prior to initiating paperwork or signing
any agreements.
3.4.1.3. Coordinate with the Treasurer on distribution of commissions.
3.4.2. Equipment Chair will:
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3.4.2.1. Supervise and help the troop procure camping equipment.
3.4.2.2. Work with the Quartermaster (each Patrol Leader) on inventory and proper storage and
maintenance of all troop equipment.
3.4.2.3. Make periodic safety checks on all troop camping gear, and encourage safe use of all
outdoor equipment.
3.4.2.4. Work closely with the SM and Outdoor Activities Chair.
3.4.3. Scouting for Food Representative will:
3.4.3.1. Coordinate an annual food drive for the unit and report the result to the committee.
3.4.4. Friends of Scouting (FOS) Representative will:
3.4.4.1. Conduct the annual FOS campaign to enroll family members and adult leaders in FOS
3.4.4.2. Give recognition to contributors and enrollees.
3.4.5. Scout Parent Unit Coordinator will:
3.4.5.1. Welcome parents, keep them informed, and encourage them to help with at least one specific
task or project each year.
3.4.5.2. Obtain written permission from Parents/Guardians allowing the posting pictures of each scout
on various social media include the troop’s website.
3.4.5.2.1. Images may be used by other various source including volunteer organizations that
Troop 170 does service work for.
3.4.6. Roundtable Representative will:
3.4.6.1. Attend monthly District Roundtable meetings and report to the TC.
3.4.7. Webmaster will:
3.4.7.1. Keep the troop web site updated with current troop information.
3.4.7.2. Work with scout Webmaster and Historian to gather troop information.
3.4.7.3. Coordinate with and report to the TC.
3.4.8. Public Relations Representative will:
3.4.8.1. Inform parents of their responsibilities in Scouting and with the chartering organization.
3.4.8.2. Provides news and announcements about the unit to newspapers, bulletins of sponsors, web
sites, etc.
3.4.8.3. Promotes and stimulates service projects, Scouting Anniversary Week, Scout Sunday or Scout
Sabbath, and family participation in unit events.
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3.4.8.4. Works with the Recruitment Chair to promote new membership and let people in the
neighborhood know that scouting is available.
3.4.9. Chaplain will:
3.4.9.1. Encourage and advise Scouts in earning their appropriate religious emblems.
3.4.9.2. Provide a spiritual tone for troop meetings and activities.
3.4.9.3. Give guidance to the Chaplain Aide.
3.4.9.4. Promote regular participation of each member in the activities of the religious organization of
his choice.
3.4.9.5. Visit homes of Scouts in time of sickness or need.
3.4.9.6. Give spiritual counseling service when needed or requested.
3.4.10. Ceremonies Coordinator will plan all ceremonies.
3.4.10.1. Coordinate all parties involved.
3.4.10.2. Set the agenda.
3.4.10.3. Assign rolls.
3.4.10.4. Work with guest speakers
3.5. Special Committees. Special Committees may be appointed by the Committee Chair for purposes of:
3.5.1. Nominating Officers and Coordinators.
3.5.2. Amending bylaws.
3.5.2.1. The Bylaws Committee will review and update the Bylaws on an annual basis, propose
changes, and present them to the TC for discussion and approval.
3.5.3. Discipline
3.5.3.1. The Disciplinary Committee is appointed by the Committee Chairperson for a Disciplinary
Review Conference and consists of three to five active committee members to make
decisions on suspension, dismissal, or other disciplinary measures to a scout. In the event of a
tie, the Committee Chairperson will cast the determining vote.
3.6. Committee Member Approvals/Elections. 3.6.1. Committee members volunteer for their positions and are approved by the Executive Committee.
3.6.2. Should two or more persons’ desire to fill a committee position, an election by secret ballot will be
held. The final written ballot will be prepared by the Troop Secretary.
3.6.3. Election of the Officers will take place at Committee meetings or special meetings.
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3.7. Terms of Office. 3.7.1. The terms of office are for one term.
7.1. Requirements. A Board of Review will be held for all rank advancements as required in the BSA handbook “Guide to
Advancement” 33088. The following is a summary.
7.1.1. A scout must complete all requirements as listed per his rank.
7.1.2. A scout must have at least one Scoutmaster Conference (SMC) during his time at each rank.
7.1.3. Scouts must ask the Advancement Chair to arrange the Board of Review.
7.1.4. See Exhibit A for procedures.
7.2. Composition of the Board. 7.2.1. A Board of Review (BoR) shall consist of at least three and not more than five adults who are not
family members or SM/ASM. Whenever possible, the Committee Chairperson or Advancement
Chair should serve on the Board of Review. If neither chair is avalible, at least one registered adult
needs to lead the BoR.
7.3. Review. 7.3.1. The BoR members must attempt to determine the scout’s attitude, experience, and acceptance of
scouting ideals as outlined in the National BSA Advancement Policy and Procedures booklet.
7.3.2. The Board of Review is not a “test”. It is an interview process which allows the scout to express what
he has learned.
7.3.3. Advancement in a BoR is not automatic and requires discussion and decision of that Board.
7.4. Decision. 7.4.1. The decision to advance the scout to the next rank is arrived through discussion and must
be unanimous.
7.4.2. All members must vote (no abstentions).
7.4.3. If the Board decides that a scout is not ready to advance, the candidate will be informed of what he
must review and achieve prior to scheduling a new BoR.
7.4.4. Additional information is available in the BSA “Guide to Advancement.”
7.4.5. The appeal procedure for a decision may also be found in the “Guide to Advancement”.
8. Standard Operating Procedures
8.1. Standard Operating Procedures. 8.1.1. SM and ASM will be responsible for the development and maintenance of the SOP, with approval of
the TC.
8.1.2. These procedures will:
8.1.2.1. Define Troop 170’s interpretation of BSA Policies.
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8.1.2.2. Will not override or disregard any clear and concise National or District Policy.
8.1.2.3. Will not override or disregard any National, State, or Local laws.
8.1.2.4. Will be reviewed yearly or any time National or District Policy has been revised.
9. Discipline
9.1. Discipline. This policy will serve as a procedure for BSA Troop 170 to follow when it finds it necessary to discipline a
scout. The basic discipline tenet of Troop 170 is for all Scouts and Leaders to live by the Scout Oath and the
Scout Law. If it is necessary to discipline a scout, the following steps will be implemented:
9.1.1. Step One: If a scout exhibits inappropriate behavior, he will be counseled –
9.1.1.1. First by a Patrol Leader or Senior Patrol Leader.
9.1.1.1.1. Provided it is not a major deviation from the Scout Oath or the Scout Law, and the
Patrol Leader or Senior Patrol Leader are not involved.
9.1.1.1.2. This will be done informally for the purpose of making it clear what infraction was
committed so the scout can correct his behavior and allow for the Patrol Method to
be in place.
9.1.2. Step Two: If the behavior is more serious, or continues:
9.1.2.1. The scout will be counseled by Senior Patrol Leader with either SM or ASM supervision.
9.1.2.1.1. Provided the Senior Patrol Leader is not involved.
9.1.2.2. This will be done informally for the purpose of making it clear what infraction was committed
so the scout can correct his behavior and allow for the Patrol Method to be in place.
9.1.3. Step Three: If the behavior continues:
9.1.3.1. The scout will be counseled formally by the SM and at least one ASM (two deep leadership).
9.1.3.2. The incident is documented by the SM, shared with the Committee Chairperson, and placed in
the scout’s file.
9.1.3.3. If the incident occurs on an outing, the SM, or adult in chargeincharge, may at their discretion
request that the scout’s parent or guardian remove that scout from the outing in a reasonable
time frame. If the parent or guardian cannot or will not remove the scout, the SM may
turn over the scout to local authorities until such time that the parent or guardian can
remove the scout.
9.1.3.4. A scout removed from an outing will advance to Step Five in the disciplinary process.
9.1.4. Step Four: If the behavior continues:
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9.1.4.1. The SM will have a conference with the scout in the presence of his parents / guardians.
9.1.4.2. The incident is documented by the SM, shared with the Committee Chairperson, and placed in
the scout’s file.
9.1.4.3. If the incident occurs on an outing, the SM, ASM, or adult in charge, may, at their discretion,
request that the scout’s parent or guardian remove that scout from the outing in a reasonable
time frame. If the parent or guardian cannot or will not remove the scout, the SM may
turn over the scout to local authorities until such time that the parent or guardian can
remove the scout.
9.1.4.4. A scout removed from an outing will advance to Step Five in the disciplinary process.
9.1.5. Step Five: If the behavior still continues:
9.1.5.1. The SM will issue a written warning to the scout and mail a copy to his home.
9.1.5.2. A copy will be sent to the Committee Chairperson who will review the matter with an
appointed Disciplinary Committee at a Disciplinary Review Conference.
9.1.5.3. The Committee Chairperson will notify the Unit Commissioner of the situation.
9.1.5.4. The SM will be empowered to suspend the scout from troop meetings or outings pending
review by the Disciplinary Committee.
9.1.5.5. During this stage, a decision should be made as to whetherwether the scout should be
suspendedsuspend for up to a maximum of six months.
9.1.6. Step Six: If the issue remains unresolved:
9.1.6.1. The Disciplinary Committee will meet to review the matter and vote whether or not to remove
the scout from the troop.
9.1.6.2. The Committee Chairperson will notify the Unit Commissioner of the situation prior to the
Disciplinary Review Conference.
9.1.6.3. The Committee may also apply other remedies but this step serves as final notice.
9.1.6.4. If the Disciplinary Committee votes to dismiss the scout, this removal will be
effective immediately.
9.2. Disciplinary Review Conference / Committee
9.2.1. A Disciplinary Review Conference should be held within two weeks of notification, but no longer
than four weeks. 9.2.2. Disciplinary Committee Members will be appointed by the Committee Chairperson. Reference
Section 3.5.3.1
9.2.2.1. The Committee Chairperson is the only one that will contact potential Disciplinary
Committee Members for the Disciplinary Review Conference.
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9.2.2.2. Adult leaders are requested to respect both the scout and the troop by not discussing this
matter outside of the Disciplinary Committee meetings by any means including verbal,
written or electronic methods.
9.2.2.3. It is the Disciplinary Committee’s goal to provide equity with the review to both the scout in
question and the troop.
9.2.2.4. If there are not at least three unbiased Committee Members to fairly form the Disciplinary
Review Conference:
9.2.2.4.1. It shall not take place.
9.2.2.4.2. The matter will then be reviewed by the Committee Chairperson with the
Unit Commissioner.
9.2.2.4.3. A decision will be made at the District level.
9.3. Inappropriate Behavior. 9.3.1. The Scoutmaster is empowered by the Committee to bypass some of the stated steps immediately
and temporarily suspend a scout from all troop activities when exhibiting gross defiance or
endangerment to self or others pending Disciplinary Committee review. The following are major
deviations from the Scout Oath and Scout Law and define unacceptable behavior:
9.3.1.1. The purchase, possession, or consumption of alcoholic beverages, illegal drugs, or tobacco.
9.3.1.2. Possession or detonation of any type of fireworks.
9.3.1.3. Fighting, hazing, or any aggressive or disrespectful behavior.
9.3.1.4. The extensive use of profanity.
9.3.1.5. The possession of pornography.
9.3.1.6. Vandalism of any type.
9.3.1.7. Willful endangerment of other Scouts or Himself.
9.3.1.8. The possession of a firearm without permission.
9.3.1.9. Theft of any type.
9.4. Reinstatement. 9.4.1. A scout who has reached Step Five on the discipline protocol and has been suspended from
activities must:
9.4.1.1. Appear before the Disciplinary Committee with a parent to apply for reinstatement at a
Disciplinary Review Conference.
9.4.1.1.1. The reinstatement of the scout is not automatic and will be determined by vote.
9.4.1.1.2. Actions that may be voted on by the Disciplinary Committee include:
9.4.1.1.2.1. Parental supervision at all activities.
9.4.1.1.2.2. Delay of rank/advancement.
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9.4.1.1.2.3. Suspension from one or more activities including meetings.
9.4.1.1.2.4. Dismissal from the troop.
9.4.1.1.3. Once the Disciplinary Committee decides on the scout’s reinstatement and defines the
conditions in writting, a meeting will be scheduled for the scout to agree to those
conditions, and sign the letter confirming to the troop his intentions prior to his next
scout function.
9.4.1.1.4. The meeting will include the
9.4.1.1.4.1. Committee Chairperson
9.4.1.1.4.2. Scoutmaster
9.4.1.1.4.3. Parent / guardian
9.4.1.1.4.4. Disciplined Scout
10. Outings
10.1. Outings. 10.1.1. Tour permits will be obtained when required by the council. The tour permit shall include all
information required by the council.
10.2. Requirements. 10.2.1. No fewer than five individuals may go on any backcountry outing.
10.2.2. Others as required by the BSA and the “Guide to Safe Scouting”.
10.3. Transportation Insurance. 10.3.1. The Outdoor Activities Chair shall:
10.3.1.1. Maintain a record of all required vehicle information.
10.3.1.2. Ensure that the troop has documentation of required insurance on file for each vehicle used to
transport scouts. This documentation shall consist of California proof of insurance.
10.3.1.3. Store this information and documentation in the troop’s electronic records.
10.4. Expenses/Reimbursements 10.4.1. See 5.3.4.
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Page 23 of 23 Date August 2016 Rev C
Exhibit A
Advancement According to BSA Guide to Advancement (33088), a scout cannot be denied either a SMC or a BoR. SMC is a conference with the Scoutmaster (SM). The SM may ask an Assistant Scoutmaster (ASM) to perform the conference in his/her place, but that is at the discretion of the SM. A scout does not have to pass a SMC. It is not a pass or fail, just a conference with the Scoutmaster. "It is a forum for discussing topics such as ambitions, life purpose, and goals for future achievement, for counseling, and also for obtaining feedback on the unit’s program." (GtA 33088) A scout must have at least one SMC during his time at each rank, but it does not have to be the last item signed off, although it is desired to help ensure that the scout has completed all requirements. A scout is not limited to just one conference per rank, but the wait might be a little longer if he has already been signed off. Remember, other scouts are making request too. Priority should be given to first time conference for each rank and those under time constraints. A scout is still free to request a conference with an ASM, but unless it is approved by the SM, it does not count as a SMC. A scout must request a SMC through TroopTrack(TT) using the [email protected]. TroopTrack is used for verification and tracking. SM can make exception during campouts when access to TT is limited. The scout should receive a response within one week. If he does not, he should send another request to the SM and CC the Committee Chair and Advancement Chair, reminding the SM about the previous request. Like the rest of us, Scoutmasters are busy and sometimes messages get lost or forgotten. The SM should schedule the conference within a 2-weeks of receiving the request, but no more than 30 days. If the scout is aging out, he should request a SMC as soon as possible, and inform everyone he contacts how limited his time is. The scout may get priority; he should not wait until the last possible moment to request a SMC. If another week goes by with no response or the scout is denied a SMC, he is encouraged to send a message to the Advancement Chair(AC) through TT using [email protected]. He needs to explain that two request have been made with dates, and any response he has received. The AC will review the request. Before requesting a BoR, the scout should ensure he has met all the requirements. See above for issues requesting a SMC. Requesting a BoR should go through TroopTrack(TT) using [email protected]. The scout should receive a response within one week. If he does not, he should send another request to the Advancment Chair and cc the Committee Chair, reminding the Advancement Chair about the previous request. Advancement Chairs are busy too. The AC should schedule the BoR within a 30-day period or reply explaining why the scout does not meet the requirements for a BoR. If the scout is aging out, he should request a BoR as soon as possible, and inform everyone he contacts how limited his time is. Again he should get priority, and should not wait until the last possible moment. If another week goes by with no response or the scout is denied a BoR without merit, he is encouraged to send a message to the Chairperson through TT using [email protected]. Again he needs to explain that two request have been made with dates, and any response he has received. He should expect a response with in the week.