Bowls Manawatu Secretary Manual 1 BOWLS MANAWATU 2012-13 SEASON CLUB SECRETARY MANUAL The Secretary Manual is designed for you, so that you can go through it page by page, as the season goes. Take it with you to your Executive meetings and good luck with the season! Please get in touch, if you have any problems. To the Club Secretary, The position of Secretary can be an onerous one, but is the most important in your Club. You are, among other things, the communication link between the Centre and your Club Executive and members. This administration manual has been compiled to provide a means of communication with the Centre. It includes an administration calendar, pre-prepared forms for tournament and competition entries and routine returns required by the Centre from your Club. More importantly it contains details of format, conditions and draws for Centre events. The manual should be used in conjunction with your Club Selector/s and Match Committee. Remember: the Centre cannot effectively conduct its business, which is to the benefit of all Bowlers, unless the required information is supplied by its constituent Clubs. When communicating with the Centre PLEASE remember: i) One subject/topic per letter Should you need to correspond with the Centre, please restrict correspondence to one topic per letter. Correspondence received is forwarded to the appropriate sub-committee for action. One letter pertaining to several topics can easily have the first item dealt with and others overlooked. Please help avoid confusion. No need to send in separate envelopes. ii) Returns to Centre Whether your Club is responding positively to a request for information or not entering, please return the appropriate form from this booklet with your Club name entered and advising the entry status. This saves a lot of my time and some of yours if I have to telephone for information. iii) Queries on subjects dealt with by sub-committees Please contact the convenor of the appropriate sub-committee with any questions pertaining to specific items dealt with by sub-committees. Response will be much quicker than by ringing the Secretary who will direct you to contact the sub-committee convenor. iv) Please adhere to the Guidelines set down in the Centre Handbook. Do not hesitate to contact me if you have any problems or are in need of assistance. Phone 06 353 7239 (leave a message please!) or e-mail: [email protected]Ian Lewis Centre Secretary
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Bowls Manawatu Secretary Manual 1
BOWLS MANAWATU 2012-13 SEASON
CLUB SECRETARY MANUAL
The Secretary Manual is designed for you, so that you can go through it page by page, as the season
goes. Take it with you to your Executive meetings and good luck with the season! Please get in touch,
if you have any problems.
To the Club Secretary,
The position of Secretary can be an onerous one, but is the most important in your Club. You are, among other things,
the communication link between the Centre and your Club Executive and members.
This administration manual has been compiled to provide a means of communication with the Centre. It includes an
administration calendar, pre-prepared forms for tournament and competition entries and routine returns required by
the Centre from your Club.
More importantly it contains details of format, conditions and draws for Centre events. The manual should be used in
conjunction with your Club Selector/s and Match Committee.
Remember: the Centre cannot effectively conduct its business, which is to the benefit of all Bowlers, unless the
required information is supplied by its constituent Clubs. When communicating with the Centre PLEASE remember:
i) One subject/topic per letter
Should you need to correspond with the Centre, please restrict correspondence to one topic per letter.
Correspondence received is forwarded to the appropriate sub-committee for action. One letter pertaining to several
topics can easily have the first item dealt with and others overlooked. Please help avoid confusion. No need to send in
separate envelopes.
ii) Returns to Centre
Whether your Club is responding positively to a request for information or not entering, please return the
appropriate form from this booklet with your Club name entered and advising the entry status. This saves a lot of my
time and some of yours if I have to telephone for information.
iii) Queries on subjects dealt with by sub-committees
Please contact the convenor of the appropriate sub-committee with any questions pertaining to specific items
dealt with by sub-committees. Response will be much quicker than by ringing the Secretary who will direct you to
contact the sub-committee convenor.
iv) Please adhere to the Guidelines set down in the Centre Handbook.
Do not hesitate to contact me if you have any problems or are in need of assistance.
Phone 06 353 7239 (leave a message please!) or e-mail: [email protected]
Ian Lewis
Centre Secretary
Bowls Manawatu Secretary Manual 2
BOWLS MANAWATU ADMINISTRATION CALENDAR/INDEX INFORMATION: ENTRIES ARE DUE IN THE HANDS OF THE CENTRE SECRETARY ON OR BEFORE THE DUE DATE.
DATE CONTENT PAGE
Welcome, Introduction & Communication 1
Bowls Manawatu Centre Executive & Sub-Committees 3
Club Secretaries 4
Bowls Manawatu Tournaments and Champion of Champion Events 5-6
Membership Clearance Certificate 7
SEPTEMBER
Sunday 30 Entries Close for Specsavers Weekend Interclub 8
Sunday 30 Copy of Club Handbook to be sent to Centre Secretary (or as soon as possible)
OCTOBER
Monday 8 Entries close - Specsavers Open Mixed 2x4x2 Pairs 9
Monday 8 Entries close – Wimsett Cup 10
NOVEMBER
DECEMBER
Monday 17 Entries close Specsavers Open Mixed Triples 11
Monday 24 Entries close Country Village Dragonstone 5yr & Under A/G 2x4x2 Pairs 12
JANUARY
Monday 7 Entries close Specsavers Open Men’s Triples 13
Monday 21 Entries close for Specsavers Senior Champion of Champion Events 14
Monday 30 Annual Return of Club Membership Forms 15-16
FEBRUARY
MARCH
Saturday 3 Entries close - Hibiscus Cup 17
Monday 11 Entries close for Specsavers 10 Year & Under Ch. of Champion Events 18
Monday 11 Entries close for Specsavers 65 Years & Over Ch. of Champion Events 18
APRIL
Monday 1 Entries close – Specsavers Mens Open Pairs 19
Monday 1 Entries close – Property Brokers Womens Open Pairs 20
Monday 8 Entries close for Specsavers 1 & 2 Year Champion of Champion Events 21
Delegates to Tournament Programme Meeting 22
Tuesday 30 Notices of Motion/Remits/Recommendations to be in Secretary’s Hands
JUNE
Sunday 30 Nominations close for Centre Officers & Executive 23
Sunday 30 Delegates for Annual General Meeting 24
Sunday 30 Nominations close for Men’s & Women’s Selectors 25
Sunday 30 Obituaries List to be completed 26
Centre handbook Material 27
JULY
Sunday 14 Entries close for Next Seasons Centre Trophy Challenges 28
Sunday 14 Entries close for Next Seasons Skoglund Triples 29
Sunday 14 Entries close for Next Seasons Elizabeth Walker Triples 30
All members of Centre Representative teams will be required to sign a Code of Conduct. This will
be strictly enforced. Players are expected to contribute $15 for a day’s play and $30 if staying overnight.
QUADRANGULAR TOURNAMENT
Representative fixture vs Wellington, Wairarapa and Kapiti Coast to be played in Wairarapa on 6th February Waitangi
Day.
ARNOTT SHIELD
Triangular tournament between Manawatu, Wanganui and Taranaki Centres.
to be played in Wanganui on Saturday 17th and Sunday 18th November.
DUCKETT TROPHY
Triangular tournament between the Manawatu, Wanganui and Taranaki Centres confined to players
of ten or less years playing experience. To be played in Wanganui on Saturday 17th and Sunday 18th November.
REP FIXTURE: MANAWATU v TARANAKI (WOMEN)
To be played in Taranaki –(to be confirmed) 17th November
MEN’S MASTERS REPRESENTATIVE TOURNAMENT
March 18th and March 19th played in Kapiti
One team of 10 Players who must be over 60 years of age on date of tournament commencing. Players MUST NOT
have been selected and/or played in any capacity for a Centre representative
team in that season.
WOMEN’S MASTERS REPRESENTATIVE TOURNAMENT
March 18th and March 19th played in Wellington
One team of 10 players who must be over 60 years of age on date of tournament commencing.
Players MUST NOT have been selected and/or played in any capacity for a Centre representative
team in the season.
W.K.W.M. (Wellington, Kapiti, Wairarapa, Manawatu) 5 Years & Under Women Bowlers
One day Fixture held in rotation each season. To be held in Wellington on Friday 5th November, If wet, Friday 12th
November will be the replacement date. One team of 8 players plus Manager.
MENS 5 YEARS & UNDER HEXAGONAL
10 players who must be 5 Years or under. Played against Taranaki, Wanganui, Hawkes Bay, Kapiti and Wellington. Held
every year at Wanganui. This year held on May 18th and May 19th
CATERING CHARGES
Wimsett Cup Morning & Afternoon Tea – $1.70
(Club’s discretion)
All other Tournaments, including Champion of Champions and Open Tournaments, catering will be on a User Pays
basis. Where catering is on a ‘USER PAYS’ basis, it is left to the host club’s discretion.
Please send invoice for catering For Wimsett Cup to: Treasurer, Bowls Manawatu, PO Box 664, Palmerston North 4440
Bowls Manawatu Secretary Manual 33
BOWLS MANAWATU SUBSTITUTE/REPLACEMENT APPLICATION
Tournament or Championship .........................................................................................................................................
A Substitute/Replacement is required on (Delete one)
is .......................................................................................................................... ...................................................................
Player to be Substituted/Replaced is ............................................................................. .................................................
Reason for substitution is .................................................................................................. ..............................................
Our choice(s) for Substitute/Replacement are ...............................................................................................................
NOTE: The player(s) put forward for consideration must be of equal or lesser ability than the Team member
concerned.
Signature of Applicant ......................................................................................................................................................
Date .................................................................................................. Signature ..........................................................
Bowls Manawatu Secretary Manual 34
SUBSTITUTES OR REPLACEMENTS In accordance with Law 51.9 the following requirements apply to introducing a substitute player.
7.1 Composition of Teams: The Controlling Body may impose special conditions on the composition of Teams and the qualification of
Team Members. Such information shall be stated in the Conditions of Play which shall be published at the time entries are requested.
7.2 Original team: An Original Team shall consist of the players whose names are entered on the Scorecard first game in a
tournament. If an Original Team Member is unable to play at any time, including in the first end of the first game, for a reason accepted as
valid by the Controlling Body, then a Substitute shall be permitted under the provisions of Law 51.9 and their name shall be recorded as a
Substitute for the absent team member.
7.3 Graded Team: A Graded Team means a Team in which every Team Member plays in the position
in which they have been classified by their Club. The Controlling Body may give approval for a Team Member to play in a higher graded
position, but under no circumstances shall a Team Member play in a lower graded position. In a Graded Triples tournament, the Second
player may be a classified Lead, Second or Third. In a Graded Pairs tournament, the Lead may be either a classified Lead or Second.
7.4 Changes to Original Team Members: If an Original Team Member is unable to continue playing
in a tournament for a reason accepted as valid by the Controlling Body, and unable to return before the completion of the tournament, their
place may be taken by an acquired Team Member who may play in any position and shall have the same rights as an Original Team Member.
The appointment shall be subject to approval by the Controlling Body, and the acquired Team Member shall be:
(a) Wherever possible of playing ability equal to, or less than, the Original Team Member who is unable to continue.
(b) Whenever possible, a player who has not already participated in the tournament.
(c) A player who satisfies the eligibility requirements for Team Members stated in the Conditions of Play.
(d) Only one acquired Team Member per Team shall be permitted per tournament.
(e) Players shall not be transferred from one Team to another.
7.5 Centre Champion of Champion Events: Any change in playing personnel shall be subject to the prior approval of the Centre
Controlling Body, and shall be limited to one Substitute and/or one acquired Team Member, in accordance with Law 51.9
7.6 Substitutes: A Substitute means a player temporarily filling a position for an absent Team Member. A Substitute may play in a
position except that of Skip, except that in a Graded Event, a Substitute graded Skip shall play as Skip.
7.7 Substitute Approval
(a) The use of a Substitute is subject to the prior approval of the Controlling Body for the tournament.
(b) A Controlling Body may define the circumstances which it will not accept as a valid reason for a player's unavailability.
However, a Substitute shall not be permitted if a Team Member enters another tournament scheduled to play at the same time.
(c) If a Substitute is refused on these grounds, the Controlling Body shall, on request, permit a Change of Team Member in accordance with
the provisions of Law 51.9;
(d) Only a Fours Team may contain a Substitute and an acquired Team Member simultaneously
(e) a Triples or Pairs Team shall be permitted one Substitute or one acquired Team Member, but not both simultaneously.
(f) If the player for whom a Substitute was approved later becomes available, the player shall, with the consent of the Controlling Body, rejoin
the Team at the completion of any end.
(g) No Substitute or change of personnel shall be permitted in any Singles game, except that in any Sides Match, a Substitute or acquired
Team Member may be permitted to play in any Singles game
(h) A substitute Team Member must be approved when a player has qualified or been selected for a Centre or Bowls NZ tournament
7.8 Qualification of Appointees:A Substitute approved by the Controlling Body shall, where possible, be
(a) Of playing ability equal to, or less than, the Team Member who is absent.
(b) A Player who has not already participated in the tournament;
(c) A player who satisfies the eligibility requirements for Team Members stated in the Conditions of Play;
(d) Where it is not possible to satisfy the above requirements, the Controlling Body may appoint any suitable player to act as Substitute
(e) Players shall not be transferred from one Team to another.
8. Awarding of a trophy: The awarding of a trophy to a Substitute in a winning Team shall be the prerogative of the Controlling Body.
9. Incomplete Team or Side: (a) In a Team only one substitute may be allowed
(b) In a Team which is not part of a Side a game shall be defaulted if one Member be absent and no Substitute be available.
(c) In a Side one Substitute may be allowed in each Team
(d) In a Side, if the required Substitute are either not available, or not allowed, the game shall be defaulted unless the Controlling Body
allows, if circumstances warrant, a Side to play with a Fours Team without a Substitute. In such case, the opposing Team shall play as though
the Second is the missing player and playing in turn.
10. Concurrent Events: If a player qualifies for more than one event under the control of the same Controlling Body, and be instructed
to play in one event, the player shall not be penalised through failing to attend any other event which is set down to be played at the same
time.
11. Conditions of Play: The Controlling Body in competitions that do not directly or indirectly lead to the winners being awarded a Club
title nor qualifying to compete for a district, regional, national or international title, can set conditions of play which include aspects of play
that are different from those described in the Laws of the Sport of Bowls Crystal Mark Second Edition.
Bowls Manawatu Secretary Manual 35
BOWLS NEW ZEALAND REGULATION ONE FOOTWEAR AND CLOTHING
Status of Regulation (Current July 2012)
This Regulation is supplementary to, and made in accordance with Appendix A – A,2 – A.2.1, A.2.2 & A.3 of the World
Bowls Laws of the Sport of Bowls (Crystal Mark Edition), which permits Bowls NZ to make domestic regulations
approving specific colours for footwear and types of sole, and specific colours and types of clothing for players, umpires
and markers when playing on the green.
1. Definitions
1.1 The words and phrases used in this Regulation shall have the same meaning as defined in the Constitution
of Bowls NZ, unless otherwise specified in these Regulations. For avoidance of doubt the conventions used in the
World Bowls Laws of the Sport of Bowls (Crystal Mark Edition) shall not apply to this Regulation.
1.2 In addition to clause 1.1 of this Regulation, the following words and phrases used in this Regulation shall
mean as follows:
‘Club Tournament’ means a competition, tournament or event for the game of bowls held by or under the auspices of a
Club in which entry is limited to members of that Club.
‘Open Tournament’ means a competition, tournament or event for the game of bowls which is open for entry to any
member of any Club or Centre.
‘Registered Umpire’ means any person who is entered on the register maintained by the Bowls New Zealand Umpires’
Committee.
2. Player’s Footwear
2.1 Shoes or sandals may be worn by players when playing on a bowling green. All shoes must be flat soled and
heel-less. Soles may be of a non-slip material with a slightly abrasive surface.
2.2 Any Player with a physical disability may use an appropriate support, wheelchair or bowling aid,
provided that the same is so made that it’s use causes no damage to the Green.
3. Player’s Clothing
3.1 Club Tournaments: For Club Tournaments, playing attire shall be determined by the Club.
3.2 Open Tournaments: For any Tournament other than a Club Tournament, players in Singles and members of
Teams or Sides must wear garments of the same colour/design as determined by the Tournament Controlling Body.
Any garment may have logos displayed, but the Controlling Body may impose conditions relating to sponsor’s logos to
ensure that there is no conflict with a Tournament sponsor.
3.3 The Chief Executive of Bowls NZ may approve variations to Clause 3.2 of this Regulation upon written
application from any Centre for any specific events, games, Teams or Sides.
3.4 Bowling gloves may be worn at any time while playing bowls.
4. Umpires Clothing and Colours
4.1 All registered Umpires shall wear clothing in the official colours of tan and green, as approved by The
Board of Bowls NZ.
4.2 Registered Umpires shall be entitled to wear such monograms, badges, flashes, blazers and other
uniform items, as shall be determined by the Board of Bowls NZ from time to time after consultation with the Bowls NZ
Umpires Committee.
Bowls Manawatu Secretary Manual 36
PLURAL MEMBERSHIP
Playing Members of more than one Club in the Centre or a Centre District at the same time, shall not enter or play the same
discipline (i.e. Singles, Pairs, Triples or Fours) in the Club Championships of more than one Club, but may enter or play
different disciplines at different Club Championships.
Playing Members of more than one Club in different Centres or Centre Districts at the same time, may enter and play in all
disciplines in each Centre.
If a Playing Member wins a discipline or disciplines in one or more Club Championships, he or she shall
be eligible to represent such Clubs in their winning discipline, at the Champion of Champions event at each
Centre or Centre District. However, if a Champion of Champion event in the Playing Member’s relevant
discipline is scheduled to be played at the same time at one Centre or Centre District, then the Playing
Member shall represent and play for the first club for which they won their discipline at the Club
Championship.
RESTRICTING THE MOVEMENT OF PLAYERS DURING PLAY (LAW A.4)
If a Controlling Body decides that it is appropriate to restrict the movement of players during play, provision
for this should be included within the Conditions of Play in line with the following.
A.4.1 After delivering their first bowl, players will only be allowed to walk up to the head under the following
circumstances.
A.4.1.1 Singles game
A.4.1.1.1 the opponents: after delivery of their third and fourth bowls.
A.4.1.2 Pairs game (each player playing four bowls)
A.4.1.2.1 the leads: after delivery of their third and fourth bowls; and
A.4.1.2.2 the skips: after delivery of their second, third and fourth bowls.
A.4.1.3 Pairs game (each player playing three bowls)
A.4.1.3.1 the leads: after delivery of theirthird bowl; and
A.4.1.3.2 the skips: after delivery of their second and third bowls.
A.4.1.4 Pairs game (each player playing two bowls)
A.4.1.4.1 the leads: after delivery of their second bowl; and
A.4.1.4.2 the skips: after delivery of each of their bowls.
A.4.1.5 Triples game (each player playing three bowls)
A.4.1.5.1 the leads: after delivery of their third bowl;
A.4.1.5.2 the seconds: after delivery of their second and third bowls; and
A.4.1.5.3 the skips: after delivery of each of their bowls.
A.4.1.6 Triples game (each player playing two bowls)
A.4.1.6.1 the leads: after delivery of their second bowl;
A.4.1.6.2 the seconds: after delivery of their second bowl; and
A.4.1.6.3 the skips: after delivery of each of their bowls.
A.4.1.7 Fours game
A.4.1.7.1 the leads: after the second player in their team has delivered their
second bowl;
A.4.1.7.2 the seconds: after delivery of their second bowl;
A.4.1.7.3 the thirds: after delivery of their second bowl
A.4.1.7.4 the skips: after delivery of each of their bowls.
A.4.2 In exceptional and limited circumstances, a Singles player can ask the marker for permission to walk up
to the head, or a skip can ask that a player walks up to the head earlier than described in law
A.4.3 If a player does not meet the terms of this law, law 35 will apply.