BORN CONFERENCE 2017 - BORN Ontario Ontario - Reporting Webinar...1 BORN CONFERENCE 2017 April 24 & 25, 2017 Unlocking the Value of Data Marriott Eaton Centre Toronto BORN is hosting

1

BORN CONFERENCE 2017

April 24 & 25, 2017

Unlocking the Value of Data

Marriott Eaton Centre Toronto

BORN is hosting a two-day conference to bring clinical

care providers, students, researchers and decision

makers together to share experiences, enhance

knowledge, foster partnerships, and promote

research.

www.BORNOntario.ca A provincial program of CHEO

BORN Ontario:

Hospital Reports - Data Download Reports

Data Download Reports

June 15, 2016

3

Reporting Webinars

• Clinical Reports (April 2016)

Key Indicator

Profile

• Data Download Reports (June 2016)

Encounter Lists

Patient Experience List

• Speciality Reports (Fall 2016)

BFI

Robson

All webinars and slide decks will be posted on

www.bornontario.ca under Report Training

4

Agenda

• Describe how to access the Data Download Reports from the BIS

• Review the components of the Data Download Reports

• Demonstrate the functionality of these reports

• Learn how to manipulate the data in order to analyze, save, and print your own queries

5

Privacy Responsibilities for PHI

• Only download or share data to a secure account/space on a network drive and only if permitted by your own organization’s privacy and security policies

• Do not use any portable storage device unless permitted by your organization’s privacy policies (and never use an unencrypted portable device, USB key, etc.)

• Do not print patient-level-data with identifiers

• Never use BIS data for anything other than its intended purpose

6

What is a Data Download ?

• Exported data for a selected time frame on multiple patients

Includes:

Encounter Lists

Patient Experience Lists

7

Encounter List Reports

WHAT are they?

a spreadsheet view of every data element for each patient for a particular encounter

WHY use them?

if you need information that is not available in one of the standard reports, you may be able to generate it by exporting this list to Excel and applying filters to do your own specific query

8

Encounter List Reports- Maternal

• Encounter List Antenatal General Demographic identifiers

Maternal health conditions

Pregnancy history

• Encounter List Labour Antenatal General data plus:

Labour details

Admissions and transfers

Maternal outcome

• Encounter List Birth Mother Antenatal General data plus:

Birth details

Admissions and transfers

Birth outcome

• Encounter List Postpartum Mother Antenatal General data plus:

Postpartum details

Maternal outcome

Transfer/discharge details

9

Encounter List Reports- Child

• Encounter List Birth Child Demographic identifiers

Birth details

Health Conditions

Outcome

Transfer details

• Encounter List Postpartum Child Demographic identifiers

Postpartum details

Health conditions

Screening

Outcome

Transfer/discharge details

• Encounter List NICU/SCN Demographic identifiers

Birth and transfer details

Resuscitation

Health conditions

Therapies/interventions

Feeding

Screening

Discharge details

10

Creating a Query

• The Profile Birth – Birth Mother Report Rate of pain management among women who had a vaginal birth. Is a standard report that does not sort by parity or type of labour

• Key indicator – Maternal Summary Pain Management during Labour. Is a standard report that does not sort by parity or type of labour

• When expanding your query use the encounter reports or experience list

Query: Epidural use by type of labour and parity

11

12

13

Local Administrators assign access to all

reports

14

Encounter Labour

15

Highlight Row for filter

16

Filtering

Filter by Type labour select spont /induced

Filter by Pain management in labour select epidural

Filter by Parity select primips and then multips

17

Filter and Select

18

19

Patient Experience Reports

WHAT are they?

a spreadsheet view of data elements for ALL encounters for maternal or child (except NICU/SCN)

WHY use them?

if you need information that is not available in one of our standard reports, you may be able to find it by exporting this list to Excel and applying filters

if your query spans more than one encounter

20

Creating a Query using the Patient Experience Report • Query: Epidural use by type of labour and

parity AND Postpartum complication

Filter by Type labour select spont /induced

Filter by Pain management in labour select epidural

Filter by Parity select primips

Filter by postpartum complication

Repeat for multips

21

22

Demo

23

Key Points!

• Export to Excel

• Highlight or document the column you are filtering

• Document your numerator/denominator – they change as you filter

• Percentage calculation:

Numerator ÷ denominator x 100 = %

• Ask for us for help!

• Data requests can always be made to the BORN Science Team [email protected]

24

Resources

A new BIS Report Guide for Hospital Users is now available

http://bornontario.ca/en/born-information-system/report-training/

then Reference Documents “BORN Information System (BIS) Reports for Hospital Users”

Your BORN Coordinator is always happy to help!

25

26

Your enhancement requests are an important part of the BORN Enhancement Cycle

It is easy to send us a request!

• Each request is reviewed and prioritized

• A decision is made to either accept or decline the request based on a review of:

Impact

Function improvement

Clinical relevance

BORN Enhancement Cycle

27

28

29

BORN CONFERENCE 2017

April 24 & 25, 2017

Unlocking the Value of Data

Marriott Eaton Centre Toronto

BORN is hosting a two-day conference to bring clinical

care providers, students, researchers and decision

makers together to share experiences, enhance

knowledge, foster partnerships, and promote

research.

www.BORNOntario.ca A provincial program of CHEO

30

?

Questions

www.BORNOntario.ca

[email protected]

Follow us on Twitter @BORNOntario

Follow us on LinkedIn Better Outcomes Registry & Network (BORN) Ontario