BOARD OF TRUSTEES MEETING TUESDAY, FEBRUARY 12…mcallenpublicutility.com/wp-content/uploads/2015/04/mpubmeeting... · BOARD OF TRUSTEES MEETING TUESDAY, FEBRUARY 12, 2013 ... discuss

BOARD OF TRUSTEES MEETING

TUESDAY, FEBRUARY 12, 2013 – 4:00 PM CITY COMMISSION CHAMBERS – 3RD FLOOR

AGENDA CALL TO ORDER PLEDGE INVOCATION 1. MINUTES:

a) Approval of Minutes for the Regular Meeting held January 29, 2013 2. BIDS AND CONTRACTS:

a) Approval of Change Order No. 1 – Taylor Road Waterline 3. ORDER:

a) Calling a General & Special City Election on May 11, 2013 Ordenanza convocando una elección General y Especial el 11 de Mayo, 2013

4. FUTURE AGENDA ITEMS 5. EXECUTIVE SESSION, CHAPTER 551, TEXAS GOVERNMENT CODE, SECTION 551.071

CONSULTATION WITH ATTORNEY, SECTION 551.072 LAND TRANSACTION, SECTION 551.074 PERSONNEL MATTERS; SECTION 551.087 ECONOMIC DEVELOPMENT NEGOTIATIONS

a) Consultation with City Attorney regarding Worker’s Comp/Loss Run Report as of December 31, 2012 (T.G.C.

551.074) b) Consultation with City Attorney regarding legal issues related to funding for certain contractual obligations. (TGC

551.071)

ADJOURNMENT IF ANY ACCOMMODATION FOR A DISABILITY IS REQUIRED (OR INTERPRETERS FOR THE DEAF), NOTIFY UTILITY ADMINISTRATION (681-1630) FORTY-EIGHT (48) HOURS PRIOR TO THE MEETING DATE. WITH REGARD TO ANY ITEM, THE MCALLEN PUBLIC UTILITY BOARD OF TRUSTEES MAY TAKE VARIOUS ACTIONS; INCLUDING BUT NOT LIMITED TO RESCHEDULING AN ITEM IN ITS ENTIRETY FOR A FUTURE DATE OF TIME. THE MCALLEN PUBLIC UTILITY BOARD MAY ELECT TO GO INTO EXECUTIVE SESSION ON ANY ITEM WHETHER OR NOT SUCH ITEM IS POSTED AS AN EXECUTIVE SESSION ITEM AT ANY TIME DURING THE MEETING WHEN AUTHORIZED BY THE PROVISIONS OF THE OPEN MEETINGS ACT. THE NEXT REGULARLY SCHEDULED BOARD MEETING WILL BE HELD ON TUESDAY, FEBRUARY 26, 2013.

McALLEN PUBLIC UTILITY

STANDARDIZED RECOMMENDATION FORM

CITY COMMISSION AGENDA ITEM

UTILITY BOARD X DATE SUBMITTED 02/ 04/ 13

PLANNING & ZONING COMMISSION MEETING DATE 02/ 12/ 13

OTHER

1. Agenda Item: Approval of Minutes for the Regular Meeting held January 29, 2013

2. Party Making Request: Nyla L. Flatau, TRMC, Utility Board Secretary

3. Nature of Request: (Brief Overview) Attachments: X Yes _ No

Approval of minutes as presented.

4. Policy Implication: McAllen Public Utility Board Policy

5. Budgeted: Yes No N/A

Bid Amount: Budgeted Amount:

Under Budget: Over Budget: Amt. Remaining:

6. Reimbursement: _ Is Applicable Is Not Applicable

Water: $ To:

Sewer: $ To:

SWSC: $ To:

7. Alternate Option/Costs: Approval of minutes as presented.

8. Routing:CONCURRENCE

NAME, TITLE INITIAL DATE YES/ NO)

9. Staff Recommendation:

10. Advisory Board: I Approved Disapproved None

11. City Attorney: A• • oved Disapproved None

12. Manager's Recommendation: 1 proved Disapproved None

13. Financial Operations Ma ager: Approved Disapproved None

14. Action Taken:

Page 1 of 4

STATE OF TEXAS

COUNTY OF HIDALGO

CITY OF MCALLEN

The McAllen Public Utility Board (MPUB) convened in a Regular Meeting on Tuesday, January29, 2013, at 4: 00 pm in the City Commission Chambers at City Hall with the following present:

Chairman Charles Amos

Vice Chairman Ernest Williams

Trustee Trey PebleyCommissioner James Darling

Absent: Trustee Tony Aguirre

Staff: Roel Rodriguez, P.E., General Manager

Kevin Pagan, City AttorneyMark Vega, P.E., Assistant General Manager

Nyla L. Flatau, Board SecretaryEdith Shelton, Assistant to the Utility Board SecretaryJavier Santiago, Director of Water Systems

Melba Carvajal, Director of Finance for Utilities

Erika Diaz, Developmental Activities Specialist

Tim Skoglund, P.E., Utility EngineerCarlos Gonzalez, P.E., Assistant Utility EngineerOmar Gonzalez, CAD Operator III

Sandra Zamora, Director of Purchasing & ContractingSusan D. Schane, Grant Writer

Oscar J. Hinjosa, Assistant Director of Wastewater Systems

CALL TO ORDER:

Chairman Charles Amos called the meeting to order.

1. MINUTES:

a) Approval of Minutes for the Regular Meeting held January 15,2013

Vice Chairman Ernest Williams moved to approve the minutes for the

Regular Meeting held on January 15, 2013; seconded by Trustee TreyPebley. The vote on the motion carried as follows:

Page 2 of 4

AYE: Chairman Charles Amos, Vice Chairman Ernest Williams, and

Trustee Trey PebleyNAY: None

ABSTAIN: None

ABSENT: Trustee Tony Aguirre and Commissioner James Darling

The motion passed.

2. BIDS AND CONTRACTS:

a) Supply Contract for Purchase & Delivery of Polymer for RotaryDrum Thickeners

Mr. Hinojosa requested authorization to award a supply contract to PolydyneInc. from Riceboro, GA for their unit price of$ 0.96 per pound, for a period

of two years with the option to extend for an additional year subject to

performance remain satisfactory and the unit prices remain unchanged. Inaddition, Staff also requested that the General Manager have the authority tore-award item to the next responsive, responsible vendor meeting thespecifications should the awarded vendor fail to meet specifications and

standards.

Trustee Trey Pebley moved to approve award of contract to Polydyne Inc.;seconded by Vice Chairman Ernest Williams. The vote on the motion

carried as follows:

AYE: Chairman Charles Amos, Vice Chairman Ernest Williams, and

Trustee Trey PebleyNAY: None

ABSTAIN: None

ABSENT: Trustee Tony Aguirre and Commissioner James Darling

The motion passed.

Commissioner James Darling entered the chambers at 4: 08 pm.

3. UTILITY LAYOUTS:

a) Harvey Plaza Subdivision

Mr. Gonzalez presented a 1. 37 acre tract property located along the westside of 23rd Street, north of La Vista Avenue. He added that subdivision

approval be given subject to: 1) dedication of a 10" utility easement alongany proposed utility corridor, 2) a sewerline be extended as proposed in

utility layout, and 3) a waterline reimbursement payment be made in the

amount of$6, 380. 15 as well as a sewerline reimbursement in the amount of

4, 097.34, payable to MPU.

Page 3 of 4

Vice Chairman Ernest Williams moved to approve Harvey Plaza

Subdivision. Trustee Trey Pebley seconded the motion. The motion carriedunanimously by those present.

4. MANAGER' S REPORT:

a) Sharyland High School Subdivision: Memorandum of

Understanding for Cost Participation

Mr. Gonzalez presented a Memorandum of Understanding that detailed thecost participation for a portion of public sewer improvements for the

Sharyland ISD High School subdivision for an amount not-to- exceed

178, 616.34. Recommendation was for approval as presented.

Vice Chairman Ernest Williams moved to approve Memorandum of

Understanding for Sharyland High School Subdivision. Trustee Trey Pebleyseconded the motion. The motion carried unanimously by those present.

b) Discussion of Water Conservation

Item was for information only.

5. FUTURE AGENDA ITEMS

Mr. Rodriguez stated that in the upcoming weeks, a workshop would be setup todiscuss Hidalgo County storm water retention.

6. EXECUTIVE SESSION, CHAPTER 551, TEXAS GOVERNMENT

CODE, SECTION 551. 071 CONSULTATION WITH ATTORNEY,

SECTION 551. 072 LAND TRANSACTION, SECTION 551. 074

PERSONNEL MATTERS; SECTION 551. 087 ECONOMIC

DEVELOPMENT NEGOTIATIONS

Chairman Charles Amos recessed the meeting at 4: 22 pm pm to go into executivesession. Chairman Charles Amos reconvened the meeting at 5: 11 pm and stated that thefollowing action would be taken.

a) Consideration and Consultation with Legal Counsel regardingEconomic Development Project Pompeii (T.G.C. 551. 087 and

T.G.C. 551. 071)

Said item required no action.

ADJOURNMENT

Page 4 of 4

There being no other business to come before the Board, the meeting was unanimously aadjourned at 5: 11 pm.

Charles Amos, Chairman

Attest:

Nyla L. Flatau, TRMC, CPM

Utility Board Secretary

CITY OF McALLEN

STANDARDIZED RECOMMENDATION FORM

CITY COMMISSION AGENDA ITEM2A

UTILITY BOARD X DATE SUBMITTED 01/ 28/13PLANNING & ZONING COMMISSION MEETING DATE 02/ 12/ 13OTHER

1. Agenda Item: Taylor Road Waterline - Change Order# 1

2. Party Making Request: McAllen Public Utility, Carlos Gonzalez, P. E.

3. Nature of Request: ( Brief Overview) Attachments: X Yes No

Consideration and possible action.

4. Policy Implication:

5. Budgeted: X Yes No N/A

Increase Amount: 33,081. 73

Existing Contract: 479,427.45

Total Amended Contract: $ 512, 509. 18 Budget Amount: $555,000.00

Also requesting a time extension of 18 additional days

6. Reimbursement: Is Applicable X Is Not Applicable

Water: N/A Project: N/ A Reimbursement owed to: N/ASewer: N/A Project: N/A Reimbursement owed to: N/A

7. Alternate Option/Costs: Not Applicable

8. Routing:NAME/TITLE INITIAL DATE CONCURRENCE

YES/NOMarco A. Vega, P. E., Asst. General Manager CiC.__ —Carlos Gonzalez, P. E., Asst. Utility Engr. 0'I 01. -

9. Staff's Recommendation: Approval based on conditions set forth

10. Purchasing Dept. : a Approved Disapproved None

11. City Attorney: App . ved Disapproved None

12. Manager's Recommendation: 7 p• roved Disapproved None

13. Director of Finance for Uti ' ies: Approved Disapproved None

14. Action Taken:

MemoTO: Roel Rodriguez, P.E., General Manager, Asst. City Manager

THRU: Marco A. Vega, P. E., Asst. General ManageiLt ___

FROM G 2Carlos Gonzalez, P. E., Asst. Utility Engineer

DATE: November 07, 2012

SUBJECT: Taylor Road Waterline—Change Order# 1

Consideration and Approval

The contractor is nearing completion of this project and is presenting Change Order# 1 toaddress reconciliation of quantities, thus far and to address field encountered issues. The

following is a brief summary of the major issues resulting in the need for this ChangeOrder.

Issue# 1: Irrigation District# 1 Canal CrossingIrrigation District # 1 expressed a concern with the initial plan to bore under the canal,located just north of Pecan Blvd. The district was concerned that the integrity of the canalbottom could be compromised. After numerous discussions with Engineer, Contractor and

MPU Staff, it was decided that the safest approach was to place waterline above existingirrigation boxes. Due to insufficient cover, the proposed pipe material was changed fromPVC to Ductile Iron.

Issue# 2: Railroad CrossingThe contract documents included Insurance Bonding information from Union PacificRailroad Company. However, Rio Valley Switching Company, which is responsible formaintaining this section of Rail Road, requested insurance coverage which exceeded theminimum requirements specified for Union Pacific Railroad. The contractor is requestingcompensation for the additional coverage, which resulted in a cost increase of$ 8,532. 18.

Issue# 3: U. S. Business Hwy. 83 BoreA fiberoptic and telecommunications box was encountered running under pavement alongBusiness 83. This conflict resulted in the need to lower depth of proposed Bore from 7' toabout 15'.

The contractor is proposing a net increase of $ 33,081. 73 as a result of this proposedChange Order. Attached is an itemized summary of Change Order. Contractor is also

requesting an increase of 18 calendar days in contract time.

Staff recommends approval of the net increase for the requested amount of $33,081. 73and the increase contract time of 18 days.

Please advise if additional information is requested.

CONSTRUCTIONCLIENT CHANGE PROPOSAL

PROJECT: 8" Water Line- Taylor Road PROPOSAL NO.: 1PROJECT NO: 07- 12- C27- 68 PROPOSAL DATE: 1/ 30/ 2013

TO: City of McAllen1300 Houston Ave.

McAllen, Texas 78501

ITEM ACCT UNITNUMBER DESCRIPTION CODE UNIT PRICE TOTAL

1 Provide& Install 8" Ductile Iron Pipe 60 38. 00 $ 2, 280. 002 Provide& Install 8" FUFR 1500 MJ Restraint 8 86. 00 $ 688. 003 Provide& Install 8" Gate Valve 2 1, 349. 00 $ 2, 698.004 Provide& Install 8" 45 Degree Bend 4 535. 00 $ 2, 140. 005 Provide 16" Steel Casing purchased for crossing. 120 42. 00 $ 5, 040. 00

6 Compliance with Rio Valley Switching Insurance Requirements. 1 8, 532. 18 $ 8, 532. 18

7 Deduct proposed 16" bore per unit price of bid item. 120 104. 00 ($ 12, 480. 00)

8 Excavate& compact bore pit to depth required to bore below concrete 7 1, 500. 00 $ 10, 500. 00telephone cable box.

The proposed casing was to have 6. 5 feet of cover.9 Excavate& compact receiving bore pit. 7 1, 000. 00 $ 7, 000. 00

10 Extend casing& bore to avoid existing improvements. 25 104. 00 $ 2, 600.0011 8" 90 degree bend w/ thrust block and all thread restraints. 4 780. 00 $ 3, 120. 00

Proposal includes additional trench protection and equipment

necessary to complete the proposed road crossing via dry bore.

This proposal does not include asphalt repair required and will becalculated by unit price bid.

SUB-TOTAL $ 32, 118. 18

OH 0. 00% $ 0. 00

FEE 0. 00% $ 0. 00

INSURANCE 3. 00% $ 963. 55

R& R TAX 0. 00% $ 0. 00

LABOR BURDEN INCL 0. 00

CHANGE IN CONTRACT SUM ADD $ 33, 081. 73

CHANGE IN CONTRACT TIME( CALENDAR DAYS) ADD 18

We hereby propose to make these changes on the above referenced project. When approved, the change proposal amountwill be incorporated into a Change Order to our contract agreement to be executed by all appropriate parties.O. G. Construction Co., LLC reserves the right to request time extensions due to changes in this proposal due to impacts from other changes.

APPROVED: DATE:

O. G. Construction Co., LLC

APPROVED: DATE:

City of McAllen

Print Name& Title

SAFEGUARDInsurance Agency

January 28, 2013

OG CONSTRUCTION CO LLC& OG UTILITY GROUP LLCINSURANCE PROPOSAL

UP FOLDER# 02682- 90

CITY OF MCALLEN

Railroad Protective Liab& General Liab-Required by Rio Valley Switching 7493. 70

Umbrella Limits and Additional Insured 1038. 48

Total Additional Premium for Project 8, 532. 18

Repectfully Submitted by:

Rose E Ovalle, Agent

SafeGuard Insurance Agency• 3329 N. McColl Rd.• McAllen, TX 78501

Brownsville• Harlingen• Mercedes• Weslaco• McAllen• Pharr• Edinburg• Rio Grande City• LaredoTel:( 956) 631- 1911 • www.safeguardnow.com• Fax:( 956) 631- 3911

GIG o`tD—DVVV 14/ la/ GV1G 4 : 4/ : 4G P151 PAUL z, uoz tax server

0 DATE( MM1DD/ YYYY)

ACC]RO CERTIFICATE OF LIABILITY INSURANCE 1211912012

THIS CERTIFICATE IS ISSUED AS A MATTER OFIIMEORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THISCERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER( S), AUTHORIZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy( ies) must be endorsed. If SUBROGATION IS WAIVED, subject tothe terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to thecertificate holder in lieu of such endorsement(s).

PRODUCERCONTACTNAME:

Marsh USA Inc. PHONE FAX

2405 Grand Boulevard,# 900 A/C, No, Ext): A/C, No):

Kansas C1IX MO 64108 ADDRESS:

INSURER(S) AFFORDING COVERAGE NAIC N

586630-RRPLI.cas-2012 INSURER A:Hudson Insurance Co 25054

INSURED INSURER B:

Union Pacitic Rrdlroatl1400 Douglas Street

INSURER C:_A

Omaha, NE 68179.1870 INSURER D:

INSURER E:

INSURER F:

COVERAGES CERTIFICATE NUMBER: CHI-004608579-01 REVISION NUMBER: 1

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

TYPE OF INSURANCEENE' SUER POLICY EFF POLICY EXP

ILTR INSR WVD POLICY NUMBER MM/DD/ YYYY) ( MM/OD/ YYVY) LIMITS

A GENERAL LIABILITY HRRP0001. 12 08/01/ 2012 08/012014 EACH OCCURRENCE $ 2,000,000

RENTED—

COMMERCIAL GENERAL LIABILITY PREMISES( Ea occurrence) S

CLAIMS.MADE [X I OCCUR MED EXP( My ono poison) $

X Railroad Protective PERSONAL& ADV INJURY $

GENERAL AGGREGATE $ 6,000,000

GENT AGGREGATE LIMIT APPLIES PER: PRODUCTS- COMP/OP AGG $

1 POLICY FT PRO F LOGAUTOMOBILE UABIUTY OMBINDSNGLt' IMII ...$__—

ANY AUTOBODILY INJURY( Per person) $

ALL OWN FD SCHHEEDULED BODILY INJURY( Per accident) $

NON-OWNEDPROPERTY DAMAGE $

HIRED AUTOS AUTOSPer accident)

UMBRELLA LIAB OCCUREACH OCCURRENCE $ -_

EXCESS LIAB CLAIMS-MADEAGCIREGA II

OLD 1 RETENTION$ WORKERS COMPENSATION

WC STATU- OTH-

AND EMPLOYERS' LIABILITYTORY LIMITS I ER

IPANY PROPRIETORARTNERIEXECUIIVE

Y/ NEL. EACH ACCIDENT $

OFFICER/ MEMBER EXCLUDED? l N I N/ AMandatory in NH)

L. L. DISEASE- LA EMPLOYEE $

If yen, describe under E. L. DISEASE- POLICY LIMIT SDESCRIPTION OF OPERATIONJS below

DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES ( Attach ACORD 101, Additional Remarks Schedule, If more space Is required)

UP Folder ft 02683.90

Description of Project: Horizontal bore. Dry( ore& Install 170' of 16' steel casing to receive 8' C-900 PVC pipe, All personnel& equipment will be outside of railroad' s right of way.Location of Project: McAllen, Texas

Estimated Start Dale: January OZ 2013Premium: 61, 800.00 CK I125973

COVERAGE PROVIDED FOR DURATION OF' WORK' WITHIN FIFTY FEET OF THE RAILROAD PROPERTY NOT TO EXCEED TWELVE MONTHS

CERTIFICATE HOLDER CANCELLATION

0. G. Construction Company, LLC SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE222 W. University Drive THE EXPIRATION DATE THEREOF, NOTICE WILL BE DEUVERED IN

Edinburg, TX 78539 ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE

of Marsh USA Inc.

Keith A. Stiles jee..,, d. or —s...

I

1988-2010 ACORD CORPORATION. All rights reserved.

ACORD 25( 2010105) The ACORD name and logo are registered marks of ACORD

FEB- 04- 2013 14: 22 From: SAFEGUARD INS AGCY 9566871819 To: 6681333 Pa9e: 7' 7

ACC R°P

M'CERTIFICATE OF LIABILITY INSURANCEDATEIMNPODYY)

2/ 4/ 2013

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THISCERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the po(icy(ies) must be endorsed. tf SUBROGATION IS WAIVED, subject tothe terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to thecertificate holder in lieu of such endorsement(s),

PRODUCER eINEACT Rose OvalleSafeGuard insurance Agency ac°NNo._Exll: ( 956) 687- x811 F

IAxcNor

800 N. 10th St. EMAIL

a rovalle5safeguardnow. comINSURERS) AFFORDING COVERAGE NAIC o

McAllen TX 78501 issuneRA; Benchmark Insurance CoINSURED

INSURER a: Rockhi11 Insurance CompanyOG Utility Group LLC & 00 Construction Co. LLC musette{ Texas Mutual Fund222 W University Drive iNSURERo: Progressive County Mutual

INSURER E I

Edinburg TX ' 78539 INSURER r:

COVERAGES CERTIFICATE NUMBER:CL1312302584 REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,

NEXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,

ICSrnRTYPE OF INSURANCE JNERj o POLICY NUMBER MM/OW

POLICY EXPLIMITS

GENERAL' AMITYEACH OCCURRENCE $ 1. 000, 000

X COMMERCIAL GENERAL LIA$ ILIVf S 50, 000

A 1 CLAIMS• MADE n OCCUR $ ese5006aia s/ 15/ aola 5/ 15/ 2013 MED P( Anyoneperson) S 5, 000

PERSONAL& ADV INJURY S 1, 000, 000

GENERAL AGGREGATE $ 2, 000, 000GEN. AGGREGATELIMITAP(PLIESPER; PRODUCTS• COMP/OP AGG S 2, 000, 000

x( POLICY n T& I l LOGAUTOMOBILE LIABILITY MINED SINGLE L119r

2 000 000E= 8x« dry,

D _ ANY AUTO BODILY INJURY( Per person) S

X

ALLOSOWNED 'SCHEDULEDX 02030144- 0 1/ 22/ 2013 7/ 22/ 2013 BODILY madam) I

L HIRED AUTOS XAS

OSWNP:.R PER D• MAt'

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r—TUMERELLALIAB OCCUR EACH OCCURRENCE S 2, 000, 000

BEXCESS LIAR CLAIMS-MADE AGGREGATE 4, 000, 000

OEOJ I RETENTIONS N _ 4RSSLRt/ 00077301 5/ 15/ 2012 5/ 15/ 2013

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COMPENSATION EIIS>(. y' AllAND EMPLOYERS' LIABILITY li iTTl7>RR 3ANY PROPRIETOR/PARTNER/EXECUTIVE

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E.L, EACH ACCIoer- 1, 000, 000OFFICER/mEMBER Exmoor)? a N/ AMyandatoy inder

n3'0001133268 9/ 29/ 2012 8/ 29/ 2013EX, DISEASE- EAEMPLOYE S 1x000, 000E .

DESCRIPTION OF OPERATIONS below El, DISEASE- POLICY LIMIT S 1 000. 000

DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES( Attach ACORD 101, Additional Remarks Schedule, If more apace IS required)Blanket Additional Insured applies to the General Liability. Certificate Holder is shown as additional

insured on Commercial auto and the Umbrella Policy.

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS.

Rio Valley Switching Co101 N 21st StDSCalien, TX 78501.

ALIT PRPSENTA11

44-1Z 4:: )l-/-6-'(-'-07

ACORD 25( 2010/05) t)1988. 2010 ACORD CORPORATION. All rights reserved.

INS025( 2oloosLo1 The ACORD name and logo are registered marks of ACORD

CITY OF McALLEN

STANDARDIZED RECOMMENDATION FORM

CITY COMMISSION AGENDA ITEM 34UTILITY BOARD X DATE SUBMITTED 2/ 04/ 13PLANNING & ZONING COMMISSION MEETING DATE 2/ 12/ 13OTHER

1. Agenda Item: ORDER: Ordinance calling a General and Special Election in the City of McAllen

on May 11, 2013

Orden y Ordenanza Convocando una eleccion general y especial en Ia Cuidad de McAllen confecha del 11 de Mayo de 2013

2. Party Making Request: Nyla L. Flatau, TRMC, Utility Board Secretary

3. Nature of Request: ( Brief Overview) Attachments: X Yes No

The purpose for the General Election is to elect a Mayor and three ( 3) Commissioners ( one { 1}for each of the Single Member Districts One, Two and three) and Two ( 2) Trustees ( one { 1} foreach of the Places "A" and " D") to the McAllen Public Utility Board.

The purpose of the Special Election is to elect one ( 1) Trustee to the McAllen Public UtilityBoard for Place "C" to fill an unexpired term calling a special election for the purpose of electingone Trustee to the McAllen Public Utility Board for Trustee Place "C" and one Commissioner forsingle member District 6.

El propOsito de la eleccion general es para elegir el Alcalde y tres ( 3) Comisionados para losDistritos Uni-miembros Uno, Dos y Tres para la Mesa Directiva de Ia Ciudad de McAllen, Texasy Para elegir dos ( 2) Fideicomisarios para los puestos "A" y " D" para el Consejo Administrativode Servicios Publicos. La eleccion especial es para elegir un Fideicomisario para el puesto " C"para la AdministraciOn de Servicios PUblicos para un mandato inconcluso.

4. Policy Implication: Approval as presented

5. Budgeted: Yes No N/A

6. Reimbursement: Is Applicable Is Not Applicable

7. Staffs Recommendation: Approv I as presented.

8. City Attorney: j

MemoTO: Mayor and City Commissioners and McAllen Public Utility BoardFROM: Annette Villarreal, City Secretary 4,(,,,kCC: Mike Perez, City Manager

Roy Rodriguez, General ManagerKevin Pagan, City Attorney

DATE: February 5, 2013RE: Ordinance/Order calling General and Special City Election for May 11, 2013

GOAL: Adoption ofan ordinance/order calling a General and Special City Election for May 11, 2013.

BRIEF EXPLANATION: Key points relating to the Ordinance/Order calling the 2013 General and Special CityElection:

D Races/Places up for vote as part of the General Election are: Mayor, City Commissioners District 1, 2,and 3 respectively, and PUB Trustee Places" A" and" D".A Special Election for PUB Trustee for Place " C" and for City Commissioner District 6, both forunexpired terms.

The last day to file for a place on the ballot is Friday, March1st

by 5:00 p.m.Early voting schedule:

Monday, April29th-

8: 00 AM—6:00 PM

Tuesday, April30th-

8:00 AM—6:00 PM

Wednesday, May1St-

8:00 AM—6:00 PM

Thursday, May 2°°- 8: 00 AM—6:00 PM

Friday, May 3`d-

8:00AM- 6:00 PM

Monday, May6th-

7:00 AM—7:00 PM

Tuesday, May7th-

7:00 AM—7:00 PM

Saturday Early Voting on May4th

from 8: 00 am to 5: 00 pm.

The Old Police Station will be utilized for early voting in place of the Old City Hall since closed forremodeling. Lark and Palm View Community Centers will remain Early Voting polling places.A list of recommended Election Presiding Judges and Alternate Judges for Early Voting and ElectionDay is attached for your consideration. As a reminder, Election Day Presiding Judges must beregistered voters in the respective jurisdiction ( single member districts) for which the appointment is

being made.Election Day Polling places open from 7:00 a.m. to 7:00 p.m.:

District 1 — Gonzalez ElementaryDistrict 2— Lark Community CenterDistrict 3— Lincoln Middle School

District 4— Palm View community CenterDistrict 5— McAllen High School( McHi)

District 6— Fields ElementaryIfnecessary, a Runoff Election is proposed for June

15th.

RECOMMENDATION: Adoption ofan ordinance/order as outlined.

MEMORANDA

PARA: Alcalde, Comisionados y Fideicomisarios del Consej de Administration de ServiciosPublicos

LES INFORMA: Annette Villarreal, Secretaria de la CiudadFOTOCOPIA: Mike Perez, Administrador

Roel Rodriguez, Administrador GeneralKevin Pagan, Procurador

FECHA: 5 febrero 2013RE: Election General y Especial de la Ciudad

META: Delineation de la ordenanza convocando una eleccion general y especial en la ciudad de McAllen el 11de mayo, 2013 y adoption de tal ordenanza y orden.

EXPLICACION: Por medio de la presente, se les notifica los siguientes puntos relacionados a la Ordenanza yOrden:

La eleccion general es para elegir un Alcalde y tres ( 3) Comisionados ( uno para cada Distrito Uni-miembro 1, 2 y 3) y dos( 2) Fideicomisarios para el Consejo( uno para cada Puesto" A" y" D").La eleccion especial es para elegir un Fideicomisario para el Consejo para Puesto " C" y para elegir unComisionado para Distrito Uni-miembro 6, ambos para terminos inconclusos.Fecha plazo para emitir la solicitud para candidatura para dicha eleccion sera el viemes, 1 de marzo,

5: 00 p.m.La votacion temprana en persona se desarrollara conforme al siguiente horario:

Lunes, 29 de abril— 8: 00 AM—6:00 PM

Martes, 30 de abril- 8: 00 AM—6:00 PM

Miercoles, 1 de mayo- 8: 00"- M-- 6:00 PM

Jueves, 2 de mayo- 8: 00 AM—6:00 PM

Viemes, 3 de mayo - 8: 00 AM—6:00 PM

Limes, 6 de mayo- 7:00 AM—7:00 PM

Martes, 7 de mayo- 7:00 AM—7:00 PM

La votacion temprana en persona tambien se efectuara el sabado 4 de mayo de 8: 00 a.m. a 5: 00 p.m.El Antiguo Departamento de Policia sera una casilla electoral para la votacion temprana puesto que elAntiguo Palacio Municipal sera reconstruido. Los Centres Comunitarios Lark y Palm Viewpermaneceran como casillas electorates de la votacion temprana.

Adjunto se encuentra una compilation de personas encomendadas para trabajar en las casillaselectorales durante el periodo de la votacion temprana asi como en el dia de la eleccion. Solo un

recordatorio de que en el dia de la eleccion los jueces y jueces altemos deberan ser votantes registradosde la ciudad asi como en el distrito uni miembro cual estaran representando en las casillas.

Las casillas electorales abriran de 7:00 a.m. hasta las 7:00 p.m. en el dia de la eleccion:Distrito 1 — Escuela Primaria Gonzalez

Distrito 2— Centro Comunitario Lark

Distrito 3— Escuela Secundaria Lincoln

Distrito 4— Centro Comunitario Palm View

Distrito 5— Escuela Preparatoria McAllen High( McHi)

Distrito 6— Escuela Primaria Fields

Si es necesario, la eleccion de desempate sera el sabado, lade uruo, .

RECOMENDACION: Aprobacion de la ordenanza y orden asi como se indica.

ORDINANCE NO. 2013-_PUB ORDER NO. 2013

AN ORDINANCE CALLING A GENERAL ELECTION INMcALLEN, TEXAS, FOR THE PURPOSE OF ELECTINGONE MAYOR AND THREE COMMISSIONERS TO THEBOARD OF COMMISSIONERS OF McALLEN, TEXAS:ONE COMMISSIONER FOR EACH OF THE

RESPECTIVE SINGLE MEMBER DISTRICTS 1, 2 AND 3AND TWO TRUSTEES TO THE MCALLEN PUBLICUTILITY BOARD: ONE TRUSTEE FOR PLACE " A"AND ONE TRUSTEE FOR PLACE " D"; ADDITIONALLY,CALLING A.SPECIAL ELECTION FOR THE PURPOSEOF ELECTING ONE TRUSTEE TO THE McALLENPUBLIC UTILITY BOARD FOR TRUSTEE PLACE " C"

AND ONE COMMISSIONER FOR SINGLE MEMBERDISTRICT 6,. TO THE BOARD OF COMMISSIONERS OFMCALLEN, TEXAS BOTH TO FILL UNEXPIREDTERMS; SAID ELECTIONS TO BE HELD ON THESECOND SATURDAY IN MAY, 2013, SAID DATE BEINGMAY 11, 2013; DESIGNATING THE VOTINGPRECINCTS FOR SUCH ELECTIONS; DESIGNATINGTHE POLLING PLACES FOR THE ELECTIONS;SPECIFYING THE DATES AND TIMES THE POLLSSHALL BE OPEN FOR EARLY VOTING BY PERSONALAPPEARANCE AND ON ELECTION DAY; PROVIDINGFOR THE USE OF VOTING MACHINES; PROVIDINGFOR THE APPOINTMENT OF PRESIDING AND

ALTERNATE JUDGES AND APPOINTMENT OF ANEARLY VOTING BALLOT BOARD FOR EARLY VOTINGBALLOTS; AND PROVIDING THAT SAID ELECTIONSSHALL BE CONDUCTED IN ACCORDANCE WITH THELAWS OF THE STATE OF TEXAS; AND THEPERTINENT PROVISIONS OF THE CHARTER OF

McALLEN WHERE NOT INCONSISTENT WITH THELAWS OF TEXAS; AND PROVIDING FOR NOTICE OFSAID ELECTIONS IN ENGLISH AND SPANISHLANGUAGE; AND ORDAINING OTHER PROVISIONSRELATED TO THE SUBJECT MATTER THEREOF.

BE IT ORDAINED BY THE BOARD OF COMMISSIONERS OF THE CITY OF

McALLEN, TEXAS, THAT:

SECTION I: An election shall be held in the City of McAllen, Texas on the second

Saturday in May, 2013, such date being May 11, 2013.

SECTION II: The election provided for in the preceding section shall be for the

following purpose:

a) To elect one Mayor and Three ( 3) Commissioners: One for each of

the Single Member Districts One, Two and Three, respectively, to the Board of

Commissioners of McAllen, Texas;

b) To elect Two ( 2) Trustees: One for Place "A" and one for Place " D",

respectively, to the McAllen Public Utility Board;

c) A Special Election to elect one Trustee for Place " C" to the McAllen

Public Utility Board and to elect one Commissioner for Single Member District 6, to

the Board of Commissioners of McAllen, Texas, both to fill unexpired terms.

SECTION III: The election shall be held and conducted and returns thereof made

in accordance with the laws of the State of Texas, and the Charter of McAllen

covering such election.

SECTION IV: The election shall be held in the voting precincts and polling places

in McAllen, Texas, and the Judges and Alternate Judges are hereby appointed for

such polling places as shown on Exhibit " A," attached hereto and made a part

hereof for all purposes. It is further provided that should the election for the Mayor

and Trustee places for the McAllen Public Utility Board be cancelled for reasons

under law, then the polling places for the City Commissioner elections on Election

Day shall be those polling places designated for the single member districts as

identified in Exhibit "A" and in those single member districts for which the election

will be held.

SECTION V: The Judges may appoint a maximum of three Clerks but not less

than two Clerks to assist at said election. The Judges and Clerks shall receive for

their services in holding said election, the fees as provided for in the Texas Election

Code, Article 32.091, as amended, and Article 32.092, respectively, and other

applicable provisions thereof.

SECTION VI: The Mayor and Board of Commissioners shall appoint the Election

Judges in the manner prescribed by law. The Mayor may act for the Board of

Commissioners in the event any emergency appointments are necessary. The City

Secretary is hereby authorized to carry out all necessary acts and requirements as

delegated to such office by the Texas Election Code.

SECTION VII: The preceding McAllen Precincts are made up of all or parts of

County Precincts as such County Precincts are coterminous with McAllen city limit

lines and the City of McAllen single member districts.

SECTION VIII: The polls of the election shall be open for voting on Election Day on

Saturday, May 11, 2013, the date of the election, from 7:00 o'clock A.M. to 7:00

o'clock P. M.

SECTION IX: The election shall be conducted with the use of the iVotronic Voting

System Direct Recording Electronic Voting ( DRE) Machines for voting by personal

appearance and the use of paper ballots for early voting by mail. The districts listed

in Exhibit "A" are hereby designated as Voting Machine Districts for the purposes of

said election all in accordance with the provisions of the Election Code of the State

of Texas.

SECTION X: Early Voting for the election shall be conducted by Ms. Annette

Villarreal, City Secretary of the City of McAllen and Early Voting Clerk, and her

deputies, and because the Board of Commissioners finds it impractical to hold such

early voting at the current McAllen Municipal Building, the same shall be held at the

following locations:

a) Old Police Station at 1501 W. Pecan;

b) Palm View Community Center located at 3401 Jordan Avenue; and

c) Lark Community Center located at 2601 Lark Avenue.

and said places for Early Voting by Personal Appearance shall remain open for at

least eight hours, with exception of two weekdays being open for at least 12 hours

pursuant to the following schedule including Saturday voting:

Monday, April29th—

8: 00 AM— 6: 00 PM

Tuesday, April30th—

8:00 AM— 6:00 PM

Wednesday, May1st —

8:00 AM— 6:00 PM

Thursday, May2nd—

8:00 AM— 6:00 PM

Friday, May3rd—

8:00 AM— 6:00 PM

Saturday, May4th—

8: 00 AM— 5:00 PM

Monday, May6th—

7:00 AM— 7:00 PM

Tuesday, May7th—

7:00 AM— 7:00 PM

The Early Voting Clerk's address to which ballot applications and ballots voted by

mail may be mailed is City of McAllen, P. O. Box 220, McAllen, Texas 78505-0220

or delivered by contract carrier to the physical address at 1300 Houston Avenue,

McAllen, Texas 78501. Daniel Codina is hereby appointed as the Presiding Judge

of the Early Voting Ballot Board and is hereby appointed to canvass the early voting

ballots in accordance with Section 87.001, as amended, Texas Election Code. The

Early Voting Ballot Board Presiding Judge shall appoint two to three additional

clerks to serve on such board. The Early Voting Ballot Board shall tabulate the

early voting ballots and prepare the returns thereof in the manner prescribed by the

Texas Election Code. The Early Voting Clerk shall deliver all early voting ballots

and ballot envelopes to the Early Voting Ballot Board Presiding Judge during the

times the polls are open on Election Day, at the time specified by the Presiding

Judge of the board.

SECTION XI: In the event no candidate for Mayor, Commissioner or Trustee, for a

particular District or Place, receives a majority of the votes cast for, or in the event

of a tie vote for Mayor, Commissioner or Trustee, of any particular place, a Run-off

Election shall be held amongst the two candidates receiving the highest number of

votes in the-election in each respective race. Such Run-off Election to be held not

earlier than20th

or later than the45th

day after the date the final canvass of the

main election is completed; said date if necessary, being June 15, 2013. The Run-

off Election to be conducted with paper ballots if DRE machines are not available.

In such event, the same polling places as used for the General Election are hereby

designated for such Run- off Election, and the same Presiding Judges and election

officials are hereby designated for such Run-off Election, which Run-off Election

shall comply with all the rules of the Texas Election Code and the Charter of the

City of McAllen. It is further provided that should a Run- off Election not involve the

at- large offices of Mayor or McAllen Public Utility Board Trustee, then the polling

places for the Run-off Election shall be those polling places designated for the

applicable Single Member District City Commission Election on the applicable Run-

off Election Day. Notice of such election shall be given in accordance with the

Texas Election Code. The candidate for each respective office receiving the

majority of votes shall be declared elected. In the event of a tie, the winner of such

election shall be determined by drawing by lot.

SECTION XII: All candidates for such offices shall file their applications with the

City Secretary in the manner required by Law and Charter, not later than seventy-

one (71) days prior to such election.

SECTION XIII: A copy of this Ordinance, signed by the Mayor and attested by the

City Secretary, shall be posted at City Hall upon its passage. A copy of the Order

of Election shall also be published at least one time in The Monitor (English and

Spanish version) McAllen, Texas, not earlier than thirty ( 30) days or later than ten

10) days before said election. The postings and publications provided for in this

section shall constitute notice of said election, in accordance with applicable law.

SECTION XIV: The Order of Election, all notices, official publications, ballots,

sample ballots and voter instructions used in connection with this election shall be

printed in both the English and Spanish Language.

SECTION XV: This Ordinance shall not be published in the Code of Ordinances of

the City of McAllen as it is not amendatory thereof.

SECTION XVI: This ordinance shall be effective immediately upon its passage and

execution in accordance with the law.

CONSIDERED, PASSED and APPROVED this 11th day of February, 2013, at a

Regular Meeting of Board Commissioners of the City of McAllen, Texas, at which a

quorum was present and which was held in accordance with Chapter 551, Texas

Government Code.

SIGNED this day February, 2013.

CITY OF McALLEN

Richard Cortez, Mayor

ATTEST:

Annette Villarreal, TRMC/CMC, CPM

City Secretary

APPROVED AS TO FORM:

Kevin Pagan, City Attorney

CONSIDERED, PASSED and APPROVED this12th

day of February, 2013, at a

Regular Meeting of McAllen Public Utility Board of the City of McAIIen, Texas, at

which a quorum was present and which was held in accordance with Chapter 551,

Texas Government Code.

SIGNED this day February, 2013.

McALLEN PUBLIC UTILITY BOARD

Charles Amos, Chairman

ATTEST:

Nyla Flatau, TRMC/CPM

Board Secretary

APPROVED AS TO FORM:

Kevin Pagan, City Attorney

ORDENANZA NO. 2013 -ORDEN NO. 2013 -

LA ORDENANZA Y ORDEN ES PARA CONVOCAR UNA ELECCION

GENERAL EN LA CIUDAD DE MCALLEN PARA ELEGIR EL ALCALDE YTRES ( 3) COMISIONADOS PARA LA MESA DIRECTIVA DE LA CIUDAD DEMcALLEN TEXAS DE LOS DISTRITOS UNI-MIEMBRO 1, 2, Y 3, Y DOS ( 2)FIDEICOMISARIOS PARA EL CONSEJO DE ADMINISTRACION DE

SERVICIOS PUBLICOS DE LA CIUDAD DE MCALLEN PARA LOS PUESTOSA" Y " D"; TAMBIEN PARA CONVOCAR UNA ELECCION ESPECIAL PARA

UN ( 1) FIDEICOMISARIO PARA EL LUGAR " C" DEL CONSEJO

ADMINISTRATIVO DE SERVICIOS PUBLICOS Y PARA UN COMISIONADOPARA LA MESA DIRECTIVA DE LA CIUDAD DE McALLEN TEXAS PARADISTRITO UNI-MIEMBRO 6, AMBOS PARA TERMINOS INCONCLUSOS;DICHA ELECCION SERA EL SEGUNDO SABADO DEL MES DE MAYO DE2013, TAL FECHA SERA EL 11 DE MAYO DEL 2013; NOMBRANDO LOSDISTRITOS ELECTORALES PARA DICHAS ELECCIONES; DESIGNANDOLAS CASILLAS ELECTORALES PARA LA VOTACION TEMPRANA Y PARAEL DIA DE LA ELECCION; ESPECIFICANDO EL HORARIO DE APERTURADE LAS CASILLAS ELECTORALES; PROPORCIONANDO EL SISTEMA DEVOTACION IVOTRONIC; NOMBRANDO JUECES PARA PRESIDIR LA

ELECCION Y JUECES ALTERNOS; NOMBRANDO UNA MESA DIRECTIVAPARA VOTOS TEMPRANOS; PARA QUE DICHA ELECCION SEA DIRIGIDADE ACUERDO A LAS LEYES DEL ESTADO DE TEXAS; Y LAS

PROVISIONES PERTINENTES EN LA CARTA CONSTITUCIONAL DE LACIUDAD DE MCALLEN LAS CUALES NO SON INCONSISTENTES CON LASLEYES DE TEXAS; PARA PROVEER NOTIFICACION DE DICHA ELECCIONEN INGLES Y ESPAIVOL; Y PARA CONSTITUIR CLAUSULAS ADHERIBLESAL PRESENTE ASUNTO.

POR ORDEN DE LA MESA DIRECTIVA DE COMISIONADOS DE LA

CIUDAD DE McALLEN PARA QUE:

SECCION I: La eleccion se Ilevara a cabo en la Ciudad de McAllen el segundo

sabado de mayo del 2013, dicha fecha que sera el 11 de mayo del 2013.

SECCION II: La eleccion mencionada sera para el siguiente proposito:

1

a) Para elegir el Alcalde y tres ( 3) Comisionados para el Distrito Uno,

Distrito Dos y Distrito Tres, respectivamente, para la Mesa Directiva de la

Ciudad de McAllen Texas.

b) Para elegir dos ( 2) Fideicomisarios para los puestos " A" y " D" para el

Consejo de Administracion de Servicios Publicos de la Ciudad de

McAllen.

c) La eleccion especial para elegir un ( 1) Fideicomisario para el Lugar " C"

para el Consejo Administrativo de Servicios Publicos de la Ciudad de

McAllen y para elegir un ( 1) Comisionado para la Mesa Directiva de la

Ciudad de McAllen, Texas para el Distrito Uni-miembro 6, ambos para

terminos inconclusos;

SECCION III: La eleccion sera efectuada, conducida, y los resultados serail

escrutinado conforme a las leyes del Estado de Texas y de la Carta Constitucional de is

Ciudad de McAllen.

SECCION IV: La eleccion se lievara a cabo y se eonducira en los distritos uni

miembros y casillas electorales de la Ciudad de McAllen Texas que aparecen en Muestra

A" ( aqui anadido) y aparecen junto a los individuos recomendados como jueces y jueces

alternos encargados del procedimiento electoral en dichas casillas. Ademas si la eleccion

para Alcalde o Fideicomisario al Consejo de Administracion de Servicios Publicos de

McAllen fuese cancelada por motivos legales, las casillas electorales en el dia de la

eleccion deberan ser las casillas asignadas a los distritos uni miembros conforme a

Muestra" A" para las cuales dicha eleccion se llevara a cabo.

2

SECCION V: Los jueces pueden nombrar un rnaximo de tres empleados

electorales pero no menos de dos, para colaborar en dicha eleccion. Los jueces y otros

empleados electorales deberan ser compensados por sus servicios como se establece en el

Articulo enmendado 32.091 y el Articulo 39.092 respectivamente, del Codigo de

Eleccion de Texas y de otras clausulas adheribles.

SECCION VI: El Alcalde y la Mesa Directiva de Comisionados deberan

nombrar a los jueces de eleccion de forma como marca la ley. El Alcalde podra proceder

en lugar de la Mesa Directiva de Comisionados en hacer un nombramiento de ultima hora

si fuese necesario. La Secretaria de la Administracion de la Ciudad esta autorizada para

llevar a cabo las acciones necesarias y los requisitos como han sido encomendados por el

Codigo de Eleccion de Texas.

SECCION VII: Los distritos electorales previos de McAllen estan parcial o

totalmente compuestos de los distritos electorales del Condado que colindan con los

limites de la Ciudad de McAllen y los distritos de uni miembro de la Ciudad de McAllen.

SECCION VIII: Las casillas electorales abriran de las 7:00 a.m. a las 7:00 p.m

en el dia de la eleccion, el sabado 11 de Mayo del 2013.

SECCION IX: La eleccion se llevara a cabo utilizando el sistema de votos

electronicos iVotronic para votar en persona y boletas de papel para la votacion temprana

por correspondencia. Los distritos uni miembros indicados en la Muestra " A" serail

designados como distritos que utilicen el sistema electronico de votacion con el propOsito

de que dicha eleccion se lleve a cabo conforme a las clausulas de el Codigo de Eleccion

del Estado de Texas.

3

SECCION X: La votacion temprana para dicha eleccion sera conducida por

Annette Villarreal, Secretaria de la Administracion de la Ciudad de McAllen e la

Secretaria de Votos Tempranos y sus delegados. La Mesa Directiva de Comisionados no

encuentra prudente llevar a cabo tal votacion en el Palacio Municipal, por la cual la

misma debera llevarse a cabo en las siguientes casillas ubicadas en:

a) El Antiguo Departamento de Policia ubicado en la calle oeste Pecan numero

1501, McAllen, Texas;

b) El Centro Comunitario Palm View ubicado en la Avenida Jordan numero

3401 yen;

c) El Centro Comunitario Lark ubicado en la Avenida Lark numero 2601;

Los locales mencionados para la votacion temprana en persona deberan permanecer

abiertas por to menos ocho horas, con la excepcion de dos dias habiles en los cuales

permaneceran abicrtas al menos 12 horas, como se muestra a c: nti uacivn, inclusivo do

la votacion en sabado:

Limes, 29 de abril — 8: 00 A.M. —6:00 P.M.Martes, 30 de abril - 8:00 A.M. —6: 00 P.M.

Miercoles, 1 de abril - 8: 00 A.M. —6: 00 P.M.

Jueves, 2 de abril - 8: 00 A.M. —6:00 P.M.

Viernes, 3 de mayo - 8: 00 A.M. —6: 00 P.M.

Sabado, 4 de mayo— 8: 00 A.M. —5: 00 P.M.Limes, 6 de mayo- 7:00 A.M. —7: 00 P.M.

Martes, 7 de mayo- 7:00 A.M. —7: 00 P.M.

Las solicitudes para boletas por correspondencia deberan ser enviadas a la Secretaria de

Votos Tempranos de la Ciudad de McAllen a la direccion P. O. Box 220 McAllen, Texas

78505- 0220. Daniel Codina es nombrado como el Juez encargado de La Mesa Directiva

de Votos Tempranos cual sera responsable del proceso del conteo de las boletas de la

4

votaciOn temprana de acuerdo a la Seccion actualizada 87.001 del Codigo de ElecciOn de

Texas. La Mesa Directiva de Votos Tempranos debera Ilevar a cabo el conteo de votos

tempranos y preparar los resultados arrojados de acuerdo con El Codigo de ElecciOn de

Texas. La Secretaria de Votos Tempranos debera hacer entrega de todas las boletas de la

eleccion y de los sobres a la Mesa Directiva de Votos Tempranos presidida por el Juez y

dicha entrega debera hacerse durante el horario en el cual las casillas electorales se

encuentren abiertas el dia de la eleccion a la hora especificada por el Juez que preside la

Mesa Directiva.

SECCION XI: Si ningun candidato para Alcalde, Comisionado o Fideicomisario

para algun distrito o puesto en particular recibiera la mayoria de votos o si hubiera un

empate de votos para Alcalde, Comisionado o Fideicomisario de cualquier distrito o

puesto en particular, se efectuara una eleccion de desempate entre los dos candidatos que

iiallan i.ci'bido is mayoria de los votos en las elecciones iniciales en cada puesto. Dicha

eleccion se lievara a cabo entre 20 y 45 dIas despues de la fecha en la cual se hard. el

conteo de los votos finales de la eleccion inicial; tal fecha de desempate si fuese

necesaria, seria el dia 15 de Junio, del 2013. Dicha eleccion sera llevada a cabo a base de

boletas de papel si el sistema electronico iVotronic no estuviera disponible. Se utilizaran

las mismas casillas electorales de la eleccion general para la eleccion de desempate, los

mismos Jueces y otros empleados electorales seran los asignados para dicha eleccion de

desempate, la cual debera acatarse a los reglamentos de El Codigo de Eleccion de Texas

y la Carta Constitucional de la Ciudad de McAllen. Queda estipulado que si una eleccion

de desempate no involucra al puesto de Alcalde y de Fideicomisarios del Consejo de•

1 r• • 1 ; . : l-a- ittdC[d-

5

para la eleccion de desempate deberan ser las casillas designadas para la eleccion del

Distrito Ifni Miembro de los Comisionados de la Ciudad. Se notificara de dicha eleccion

de acuerdo al Codigo de Eleccion de Texas. El candidato para cada puesto que reciba la

mayoria de votos sera declarado como' elegido, y en caso de un empate, el ganador de

dicha eleccion sera determinado a base de un sorteo.

SECCION XII: Todos los candidatos para los puestos mencionados, deberan

presentar su solicitud al Departamento de la Secretaria de la Administracion de la Ciudad

de McAllen como lo estipula la Carta de Constitucional de la Ciudad, antes de los 71

dias previos a dicha eleccion.

SECCION XIII: La copia de esta ordenanza firmada por el Alcalde y autenticada

por la Secretaria de la Administracion de la Ciudad, sera expuesta al publico en el tablon

de anuncios del Palacio Municipal. La copia de la Orden de ElecciOn debera ser

publicada al menos una vez en el periOdico " The Monitor"( version en Ingles y Espanol),

McAllen Texas, no antes de treinta( 30) dias y no despues de diez( 10) dias antes de dicha

elecciOn. Los anuncios y publicaciones para esta seccion deben constituir notification de

dicha elecciOn de acuerdo a ley adherible.

SECCION XIV: La Orden de Eleccion, todos los avisos, publicaciones oficiales,

boletas, boletas de muestra e instrucciones para el votante utilizadas en dicha eleccion

deben ser impresas en los idiomas ingles y en espanol.

SECCION XV: Esta Ordenanza no sera publicada en el Codigo de Ordenanzas

de la Ciudad de,McAllen puesto que no es mandatario.

SECCION XVI: Esta Ordenanza debera estar en efecto inmediatamente at

es.

6

CONSIDERADA Y APROBADA el dia 11 de Febrero, 2013 en reunion ordinaria

de la Mesa Directiva de Comisionados de la Ciudad de McAllen, Texas en la cual estuvo

presente un quorum y fue dirigida de acuerdo al Capitulo 551 del COdigo de Gobernacion

de Texas.

FIRMADA el dia_ de Febrero, 2013.

CIUDAD DE McALLEN

Por:

Richard Cortez, Alcalde

TESTIFICA POR:

Annette Villarreal, TRMC/CMC, CPMSecretaria de la Administracion de la Ciudad

Aprobado en Forma

Kevin Pagan, Procurador de la Ciudad

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CONSIDERADA Y APROBADA el dia 12 de Febrero, 2013 en una reunion ordinaria

del Consejo de Administracion de Servicios Publicos de la Ciudad de McAllen, Texas en

la cual estuvo presente un quorum y fue dirigida de acuerdo al Capitulo 551 del Codigo

de la Gobernacion de Texas.

FIRMADA el dia de Febrero, 2013.

CIUDAD DE McALLEN

Por:

Charles Amos, Director del Consejo

TESTIFICA POR:

Nyla Flatau, TRMC/CPM

Secretaria del Consejo

Aprobado en Forma

Kevin Pagan, Procurador de la Ciudad

8