Henry County Board of Supervisors Agenda March 28, 2017 3:00 p.m. 1) Invocation 2) Pledge of Allegiance 3) Call to Order 4) Welcome of Visitors and Advise Role of County Administrator as Contact Person for the Board 5) Items of Consent A) Confirmation of Minutes of Meetings February 23, 2017 February 28, 2017 B) Approval of Accounts Payable C) Proclamation Establishing April 2017 as “Fair Housing Month” in Henry County 6) Report on Delinquent Tax Collection Efforts 7) Update from the Chamber’s Partnership for Economic Growth (CPEG) 8) Monthly Update from the Martinsville-Henry County Economic Development Corporation A) Consideration of a Resolution Facilitating the Use of New Markets Tax Credits by Monogram Snack Foods 9) Financial Matters A) Award of Contract re: EMS Billing Services – Public Safety B) Award of Contract re: Electrical Services – Commonwealth Crossing Business Centre C) Award of Contract re: Landscaping – Commonwealth Crossing Business Centre
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Henry County Board of Supervisors Agenda
March 28, 2017 3:00 p.m.
1) Invocation 2) Pledge of Allegiance 3) Call to Order 4) Welcome of Visitors and Advise Role of County
Administrator as Contact Person for the Board 5) Items of Consent
A) Confirmation of Minutes of Meetings February 23, 2017 February 28, 2017
B) Approval of Accounts Payable C) Proclamation Establishing April 2017 as “Fair
Housing Month” in Henry County 6) Report on Delinquent Tax Collection Efforts 7) Update from the Chamber’s Partnership for Economic
Growth (CPEG) 8) Monthly Update from the Martinsville-Henry County
Economic Development Corporation A) Consideration of a Resolution Facilitating the Use of
New Markets Tax Credits by Monogram Snack Foods 9) Financial Matters
A) Award of Contract re: EMS Billing Services – Public Safety
B) Award of Contract re: Electrical Services – Commonwealth Crossing Business Centre
C) Award of Contract re: Landscaping – Commonwealth Crossing Business Centre
D) Award of Contract re: Computer Server Hardware – Information Services Department
E) Additional Appropriation re: Triad Grant – Sheriff’s Office
F) Additional Appropriation and Award of Contract re: Capital Improvements – Henry-Martinsville Health Department
10) Update on Activities at Blue Ridge Regional Library – Mr.
Rick Ward 11) Consideration of a Resolution Supporting a Grant
Application to 2017 Virginia Rural Homeowner Rehabilitation Program
12) Informational Items
A) Comments from the Board 13) Closed Meeting
A) §2.2-3711(A)1 for Discussion of Appointees to the Industrial Development Authority and West Piedmont Planning District Commission
B) §2.2-3711(A)7 for Discussion of Pending Legal Matters
C) §2.2-3711(A)3 for Discussion of Acquisition/ Disposal of Real Estate
D) §2.2-3711(A)5 for Discussion of As-Yet Unannounced Industries
E) §2.2-3711(A)1 for Discussion of Personnel Matters
6:00 p.m. 14) General Highway Matters 15) Public Hearing – Rezoning Application R-17-02 – Erica
Jade McDaniel 16) Matters Presented by the Public 17) Adjournment
HENRY COUNTY BOARD OF SUPERVISORS JOINT WORK SESSION
WITH THE SCHOOL BOARD MINUTES
February 23, 2017 – 5:00 pm
The Henry County Board of Supervisors and the Henry County School Board held a joint Budget Work Session on February 23, 2017 at 5 pm in the School Board Meeting Room of the County Administration Building, King’s Mountain Road, Collinsville, Virginia. The following Board members were present: Chairman Jim Adams, Vice Chairman Debra Buchanan, Tommy Slaughter, Joe Bryant, and Ryan Zehr. Milton Kendall was absent. Staff members present were Tim Hall, County Administrator; Dale Wagoner, Deputy County Administrator; Darrell Jones, Director of Finance; Richard Stanfield, Deputy Director of Finance; Susan Reynolds, Director of Human Resources; and Michelle Via, Administrative Assistant. Members of the School Board present were Chairman Curtis Millner, Vice Chairman Francis Zehr, Thomas Aucker, and Terri Flanagan. Joseph DeVault, Merris Stambaugh, and Betsy Mattox were absent. Staff members present were Dr. Jared Cotton, School Superintendent; Bill Bullins, Assistant Superintendent of Operations and Administrative Services; Dawn Lawson, Chief Financial Officer; Monica Hatchett, Director of Communications and Organizational Learning; and Keith Scott, Director of Facilities Maintenance. Ben Williams of the Martinsville Bulletin was present. Chairman Millner called the School Board meeting to order at 5 pm.
Chairman Adams called the Board of Supervisors meeting to order at 5 pm and noted it was a continuation of the February 9, 2017 meeting.
Dr. Jared Cotton presented the school division’s FY 2018 Budget which totaled $79.96 million and recommended an increase of $422,000 from the County. Dr. Cotton outlined the school system’s goals for FY ’18 and the many achievements in 2016. Dr. Cotton said based on the Governor’s proposed state budget released in December, the school system should receive an increase of $1,748,151 from the Commonwealth. However, Dr. Cotton noted several line items that the school system will need to cover in the upcoming budget including an increase in VRS rates, an increase in health insurance premiums, hiring additional teachers, and continued increases in utility costs and fluctuating fuel costs. In addition, Dr. Cotton said that the school system would like to offer salary increases in an effort to retain and recruit quality educators. Dr. Cotton
said two step increases would total roughly $759,703. (Copy of Presentation included in Board’s file)
School Board Chairman Curtis Millner said Henry County has one of the finest
school systems in the state. Mr. Millner said we have people coming from all over to see what we’re doing, so we must be doing something right. Mr. Millner said we want to do better, but in order to do better we’re going to need everyone’s help.
Tim Hall reminded the Boards that it had already borrowed $20 million for construction of the new elementary school and the current estimated cost is $22 million. Mr. Hall said he would like to avoid going to a third borrowing if at all possible; therefore, an additional $2 million will need to be found within the upcoming budget.
After some general discussion, Mr. Adams adjourned the meeting of the Board of
Supervisors at 5:55 pm.
The meeting of the School Board adjourned on a motion by Mr. Zehr and second by Ms. Flanagan.
HENRY COUNTY BOARD OF SUPERVISORS MINUTES
February 28, 2017 – 3:00 p.m.
The Henry County Board of Supervisors held its regular meeting on
February 28, 2017, at 3:00 p.m. in the Summerlin Meeting Room of the County Administration Building, King’s Mountain Road, Collinsville, Virginia. The following Board members were present: Jim Adams, Chairman, Debra Buchanan, Vice-Chairman, Tommy Slaughter, Milton Kendall, Joe Bryant, and Ryan Zehr.
Staff members present were Tim Hall, County Administrator; Dale Wagoner, Deputy County Administrator; Darrell Jones, Director of Finance; Richard Stanfield, Deputy Director of Finance; County Attorney George Lyle; and Michelle Via, Administrative Assistant. Deputies Hooper and Lawson of the Sheriff’s Office were present. Also present was Ben Williams of the Martinsville Bulletin and Ron Morris of B99.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Mr. Hall gave the invocation and Mr. Kendall led the Pledge of Allegiance. CALL TO ORDER:
Chairman Adams called the meeting to order and welcomed everyone present. He stated that anyone who wishes to be on the agenda for the Board’s regular business meeting held at 3:00 p.m. must contact the County Administrator’s Office seven days prior to a scheduled meeting. Those wishing to speak at the Board’s public meeting starting at 6:00 p.m. may do so under Agenda Item - Matters Presented by the Public without contacting the County Administrator’s Office. ITEMS OF CONSENT:
Confirmation of Minutes of Meetings Copy included in Board’s File
January 24, 2017 February 9, 2017
Approval of Accounts Payable Copy included in Board’s File
Mr. Slaughter moved the Items of Consent be adopted, seconded by Ms.
Buchanan. The motion carried 6 to 0.
REPORT ON DELINQUENT TAX COLLECTION EFFORTS
John Rife of Taxing Authority Consulting Services (TACS) and Scott Grindstaff reviewed delinquent tax collection efforts. Mr. Rife reported that TACS is currently collecting on $1.5 million in delinquent taxes. Last year, TACS sold 62 parcels resulting in approximately $151,000 back to the County. Mr. Rife said the overall collection rate for personal property is 62% and real estate is 76%. Mr. Rife said he plans to have a real estate auction in April and two additional sales by the end of the year.
Mr. Grindstaff noted that 90.01% of 2016 personal property taxes have been collected; 89.63% of 2016 real estate taxes; and since January 1, TACS collected approximately $25,430; and nine DMV stops were collected in February.
MONTHLY UPDATE FROM THE MARTINSVILLE-HENRY COUNTY ECONOMIC DEVELOPMENT CORPORATION
Mr. Mark Heath, President and CEO of the Martinsville-Henry County Economic Development Corporation, was present to make the monthly update to the Board. Mr. Heath reviewed a summary of activities by division (Copy included in Board’s File). Mr. Heath informed the Board that Sarah Hodges has been named the new Director of Tourism. Mr. Heath also showed a new two-minute promotional video for Commonwealth Crossing Business Centre (CCBC) featuring aerial footage.
ADDITIONAL APPROPRIATION AND AWARD OF CONTRACT RE: SPECIALIZED TRAINING AND EQUIPMENT – SHERIFF’S OFFICE
Mr. Hall said Sheriff Perry is requesting the Board appropriate funds totaling $34,110 received from Federal Asset Forfeiture funds and a private donation. The funds will be used to pay for two specialized training courses and equipment for deputies. In addition, Sheriff Perry is requesting the Board to award a contract to TacFlow Academy in the amount of $31,450 for the training.
On a motion by Mr. Zehr and second by Mr. Slaughter, the Board unanimously approved an additional appropriation of $34,110 and an award of contract to TacFlow Academy in the amount of $31,450. CONSIDERATION OF REIMBURSEMENT RESOLUTION FOR JAIL CONSTRUCTION PROJECT
Mr. Hall said a part of County staff’s work on the potential jail construction project has been to investigate funding options for design, engineering, construction, etc. of the new facility. Mr. Hall said should the Board move forward with financing, there will be some expenses incurred. The County’s bond counsel at LeClair Ryan drafted a Reimbursement Resolution which outlines that the
County can be repaid any expenses from this point forward out of the eventual issuance of the bonds for the entire project.
Mr. Hall noted this is the identical process the County went through last summer with regard to the school financing process. Mr. Hall said a roll call vote is required if the Board chooses to move forward with the Reimbursement Resolution.
On a motion by Mr. Bryant and second by Mr. Kendall, the Board unanimously approved the resolution as outlined. Mr. Wagoner took a roll call vote. Board members voting in the affirmative were Mr. Zehr, Mr. Bryant, Mr. Kendall, Mr. Adams, Ms. Buchanan, and Mr. Slaughter. ADDITIONAL APPROPRIATION RE: FY’16 CARRYOVER REQUEST – SCHOOL BOARD
Mr. Hall said the School Board and Dr. Jared Cotton are asking the Board to approve the appropriation of FY’16 Carryover funds in the amount of $615,035. Dr. Cotton indicates that the School Board will use the carryover funds to fund continuing renovations at Bassett High School. Mr. Hall said staff recommends any decision on the school system’s carryover be delayed until the presentation of the FY 2017-18 County Budget; the Board took no action. INFORMATIONAL ITEMS Comments from the Board Mr. Hall reminded the Board that VIP night for the Fast Track 2017 trade show is March 7. Mr. Hall also told the Board that the Household Hazardous Waste Day is scheduled for April 29. Lastly, Mr. Hall said that the Chamber’s Partnership for Economic Growth (C-PEG) will present its first update on small business and retail development efforts at the March meeting and will continue updates every other month. CLOSED MEETING Ms. Buchanan moved that the Board go into a closed meeting at 3:34 p.m., seconded by Mr. Bryant and unanimously carried to discuss the following.
1) §2.2-3711(A)1 for Discussion of Appointees to the Industrial Development Authority and Planning Commission.
2) §2.2-3711(A)7 for Discussion of Pending Legal Matters.
3) §2.2-3711(A)3 for Discussion of the Acquisition/Disposal of Real Estate.
4) §2.2-3711(A)5 for Discussion of As-Yet Unannounced Industries.
5) §2.2-3711(A)1 for Discussion of Personnel Matters. OPEN MEETING
The Board returned to an open meeting at 5:44 p.m. on a motion by Mr. Slaughter, seconded by Ms. Buchanan and unanimously carried. CERTIFICATION OF CLOSED MEETING
Mr. Wagoner read the Certification of the Closed Meeting and took a roll call vote.
Board members voting in the affirmative were Mr. Zehr, Mr. Bryant, Mr. Kendall, Mr. Adams, Ms. Buchanan, and Mr. Slaughter.
Planning Commission – On a motion by Mr. Bryant and second by Mr. Zehr, the Board unanimously approved the reappointment of Fred Spencer, Collinsville District; Glenwood Vaughn, Iriswood District; and Hal Dee West, Blackberry District, to a four-year term ending March 31, 2021.
Mr. Adams recessed at 5:45 p.m. until the 6:00 p.m. evening meeting.
Mr. Adams welcomed everyone to the 6 p.m. meeting.
PRESENTATION OF 2016 JACK DALTON COMMUNITY SERVICE AWARD
Ms. Buchanan said the Jack Dalton Community Service Award is presented annually to the Henry County resident who best exemplifies the standards for community service set by the late Mr. Dalton, who served on the Board for more than 24 years.
Ms. Buchanan announced that Bob Norris is the recipient of the 2016 Jack Dalton Community Service Award. Ms. Buchanan said Mr. Norris, who is a mountain biking enthusiast, is the creator of Mountain Laurel Trails, an eight-mile dirt mountain bike trail in Horsepasture that utilizes more than 150 acres of his own land. Ms. Buchanan said Mr. Norris has plans to develop about 15 miles of trails altogether. Ms. Buchanan said Mountain Laurel Trails has been designated the “Best Mountain Bike Trail in Virginia” and has ranked 32nd in a list of the best mountain bike trails in the entire world. Ms. Buchanan said because of his efforts, tourists from all over the globe have come to Henry County to enjoy his trails, thus increasing local tourism and boosting sales at local businesses and lodging facilities. In addition, Ms. Buchanan said Mr. Norris is a talented bagpiper and he frequently provides a rendition of “Amazing Grace” on the bagpipes at graveside services for deceased veterans and public safety personnel.
Members of the Board and Ms. Lois Dalton, wife of the late Jack Dalton, then presented Mr. Norris with a plaque. An emotional Mr. Norris said there are plenty of people who deserve this award more than I do.
PRESENTATION FROM BOB NORRIS, OWNER OF MOUNTAIN LAUREL TRAILS
Bob Norris was already scheduled to update the Board on Mountain Laurel Trails which has been recognized as the best place in Virginia – and one of the best places worldwide – to go mountain biking. Mr. Norris said that he began constructing the trail in 2014-2015 after he was diagnosed with a medical condition and his doctor advised him that he needed to exercise. Mr. Norris said the trail started out as just a half-mile track and has grown into almost 10 miles. Mr. Norris said dozens of people utilize the trail each week, not only mountain bikers, but runners and hikers as well. Mr. Norris said just this past weekend he had visitors from Atlanta, Georgia and New York City. GENERAL HIGHWAY MATTERS
David Kiser, Assistant Resident Engineer for the Virginia Department of Transportation, updated the Board on several general highway matters. Mr. Kiser said the public hearing on the Six-Year Secondary Road Plan will be held at the May 23 meeting. Mr. Kiser said the County has approximately $188,000 available for road projects. PRESENTATION BY AMERICAN ELECTRIC POWER (AEP) RE: ELECTRIC SERVICES TO COMMONWEALTH CROSSING BUSINESS CENTRE
Charity Kreher and Scott Kennedy of American Electric Power (AEP) updated the Board on its progress providing electrical services to Commonwealth Crossing Business Centre (CCBC).
Ms. Kreher said that right-of-way acquisition could begin as early as spring 2017, but that construction of the power lines is contingent upon a customer moving into CCBC. Ms. Kreher said construction would take roughly 18 months.
Mr. Kennedy explained that the electrical line route was selected after much study and discussion with nearby landowners and will follow a sparsely populated route through the woods west of U.S. 220. Mr. Kennedy said the lines will offer a two-way loop service which would provide a company locating at CCBC two separate circuits in case the power is knocked out to one circuit. Mr. Hall added that a two-way loop service is absolutely essential to the types of large-scale businesses the County hopes to attract to CCBC. MATTERS PRESENTED BY THE PUBLIC
Dorothy Carter, President of the Henry County Education Association, urged the Board to consider increasing funding to the school system above what Dr. Cotton and the School Board requested during a recent budget presentation. Ms. Carter said the budget increase Dr. Cotton recommended is not enough to put teacher salaries where they should be.
David Minter of the Iriswood District spoke in opposition to a property tax increase in the upcoming budget year. Mr. Minter said he hoped the Board would find a way to spread out the tax increase and make it equitable for all County residents.
Paul May of the Iriswood District and member of the Henry County Bike Club thanked the Board for acknowledging Bob Norris with the Jack Dalton Award. Mr. May said he also supported Ms. Carter’s request to provide more support for teachers. PUBLIC HEARING – PROPOSED ABANDONMENT, SECTION OF A 40’ ROAD SPACE
Lee Clark said Steven and Lillie Williams are requesting the abandonment of an unimproved 40’ road space that connects between Timberwood Drive and Chatham Road in the Collinsville District. The Williams own on both sides of the road space and therefore will own this 40’ once abandoned. Also, the Williams own improvements that are located in this road space, further necessitating its abandonment. Mr. Clark said a new survey has been prepared to facilitate this action and staff is of the opinion that there is no public necessity for the continued existence of this section of right-of-way. VDOT has advised that they have no objection to this abandonment.
Mr. Adams opened the public hearing at 6:46 p.m. There was no one present who wished to speak. Mr. Adams closed the public hearing at 6:46. Mr. Bryant made the following motion, seconded by Mr. Kendall and unanimously carried: “Be it ordained and resolved, that a 40’ road space in the Collinsville District (See Exhibit A) be vacated and abandoned. The 40’ road space is approximately 372’ in length and extends between Timberwood Drive (SR892) and Chatham Road (SR57). The current road space is shown on a map entitled “Map No One Overland Heights” dated November 26, 1946, prepared by JA Trent, CLS, and recorded in MB 3, PG 365. Also, more clearly shown on a map entitled “Shirley Breedlove and Shantyia Hairston”, dated December 28, 2016, prepared by Bryan E. Jones, L.L.S. This abandonment is subject to the rights of owners of any utilities previously installed.”
There being no further business to discuss, Mr. Slaughter moved to adjourn at 6:48 p.m., seconded by Ms. Buchanan and unanimously carried.
Henry County Board of Supervisors
Meeting Date March 28, 2017 Item Number 5B Issue Approval of Accounts Payable Background See attached details. Attachments Summary of Accounts Payable
Staff Recommendation Staff recommends approval of the Summary of Accounts Payable.
MARCH 2017 FEBRUARY 2017ALL FUNDS PAYABLES:
REGULAR PAYABLES:
FEBRUARY 28, 2017 CHECK # 20117679 THROUGH 20118096MARCH 15 & 17, 2017 CHECK # 20118097 THROUGH 20118325
GENERAL FUND $ 441,579.51 $ 619,371.64 LAW LIBRARY FUND 954.72 - ECON DEV OPPORTUNITY FUND - - INDUSTRIAL PARK FUND - - CENTRAL DISPATCH FUND 7,817.45 34,293.06 REGIONAL INDUSTRIAL SITE PROJECT 560.00 1,755.94 SPECIAL CONSTRUCTION GRANT 3,650.00 51,584.88 HCO/MTSV INDUSTRIAL SITE - - GATEWAY STREETSCAPE FOUNDATION 169.71 130.00 COMPREHENSIVE SERVICE ACT FUND 100,757.64 827.23 FIELDALE SANITARY DISTRICT 1,393.84 - PHILPOTT MARINA FUND 2,521.16 643.80
PAYROLL:
FEBRUARY 28, 2017 DIRECT DEPOSIT ADVICES # 0466528 THROUGH 0466920MARCH 15, 2017 DIRECT DEPOSIT ADVICES # 0467023 THROUGH 0467228MARCH 21, 2017 DIRECT DEPOSIT ADVICES # 0467590 THROUGH 0467600 AWARDS
GENERAL FUND 156,965.64 583,603.73 E911 CENTRAL DISPATCH FUND 772.70 50,290.28 COMPREHENSIVE SERVICE ACT FUND 1,307.75 1,307.76 PHILPOTT MARINA FUND 918.49 948.93
$ 719,368.61 $ 1,344,757.25 TOTAL ALL FUND PAYABLES
I HEREBY CERTIFY THAT THE ABOVE ACCOUNTS PAYABLE SUMMARY, A RECAP OF THE BILL LIST AS PRESENTED, HAS BEEN DRAWN IN PAYMENT OF LEGAL OBLIGATIONS OF HENRY COUNTY.
TIM HALLCOUNTY ADMINISTRATOR
I HEREBY CERTIFY THAT THE LISTED ITEMS, AS REPRESENTED BY THE ABOVE ACCOUNTSPAYABLE SUMMARY, WERE APPROVED BY THE HENRY COUNTY BOARD OF SUPERVISORSAT THEIR REGULAR MONTHLY MEETING ON MARCH 28, 2017.
JIM ADAMS, CHAIRMAN HENRY COUNTY BOARD OF SUPERVISORS
SUMMARY OF ACCOUNTS PAYABLEMARCH 28, 2017
Henry County Board of Supervisors
Meeting Date March 28, 2017 Item Number 5C
Issue Proclamation Establishing April 2017 as “Fair Housing Month” in Henry County
Background The County’s grant contract with the Virginia Department of Housing & Community Development (VDHCD) require that for each grant year that a CDBG project is active, the County must conduct one activity that promotes fair housing. Staff recommends adopting a proclamation declaring April 2017 as “Fair Housing Month.” Attachments Proposed Fair Housing Proclamation
Staff Recommendation Staff recommends adoption of the proclamation declaring April 2017 as “Fair Housing Month.”
RESOLUTION OF THE HENRY COUNTY BOARD OF SUPERVISORS
WHEREAS, the month of April is Fair and Affordable Housing Month in
Virginia; and
WHEREAS, the Federal Fair Housing Act of 1968 and the Virginia Fair Housing
Law provide for fair housing to all citizens, regardless of race, color, religion, national
origin, sex, age, familial status, or disability; and
WHEREAS, the Henry County Board of Supervisors is committed to the
development of decent, affordable housing for all citizens;
NOW THEREFORE, BE IT RESOLVED on this 28th day of March, 2017, the
Henry County Board of Supervisors supports the Federal Fair Housing Act of 1968 and
the Virginia Fair Housing Law and does hereby proclaim April as “Fair Housing Month”.
_________________________
Jim Adams, Chairman Henry County Board of Supervisors
Henry County Board of Supervisors
Meeting Date March 28, 2017 Item Number 6 Issue Monthly Report on Delinquent Tax Collection Efforts Background County Treasurer Scott Grindstaff will provide an update on delinquent tax collection efforts. Attachments Report from County Treasurer
Staff Recommendation None
To: Tim Hall Board of Supervisors From: Scott Grindstaff CC: George Lyle Date: March 20, 2017 Re: Delinquent Taxes 1. PP Collection –As of February 28, 2017, we have collected 90.86% of 2016 PP
taxes. The amount collected during the month was $112,364.87.
2. RE Collection – As of February 28, 2017, we have collected 90.16% of 2016 RE taxes. The amount collected during the month was $118,162.77.
3. Since the first of January 2017, TACS has collected $67,536.78. 4. VRW STOPS:
Mar 17 – 13 stops collected Feb 17 - 27 stops collected
Meeting Date March 28, 2017 Item Number 7 Issue Update from the Chamber’s Partnership for Economic Growth (CPEG) Background Amanda Witt, Executive Director of the Chamber’s Partnership for Economic Growth (CPEG), will provide an update to the Board on small business and retail development efforts. Attachments None Staff Recommendation None
Henry County Board of Supervisors
Meeting Date March 28, 2017 Item Number 8 Issue Monthly Update from the Martinsville-Henry County Economic Development Corporation Background Mark Heath, President and CEO of the Martinsville-Henry County Economic Development Corporation, will make his monthly update to the Board of Supervisors. Attachments None Staff Recommendation None
Henry County Board of Supervisors
Meeting Date March 28, 2017 Item Number 8A Issue Consideration of Resolution Facilitating the Use of New Market Tax Credits for Monogram Snack Foods Background Monogram Snack Foods is building a wastewater treatment facility with a clean energy project at its Patriot Centre location, at a capital investment exceeding $11 million. To enable this investment, Monogram needs some funding from federal New Market Tax Credits. Some of these credits are available through an Indiana entity. Indiana state law requires when such credits are to be applied outside of Indiana that the local government in the receiving state will approve the participation of the Indiana-based CDE (Community Development Entity) providing the credits, and authorize a joint advisory board to help oversee the financing and the community outcomes of the project. The advisory board would have a representative(s) from the Indiana CDE, the Board of Supervisors of Henry County (or its designee), and Monogram. Total membership of the advisory board is said to be 3 to 5 individuals. This project will be completed by late April. The committee will meet once a year for seven years (the length of the tax credits) to review the community outcomes related to the project. Attached is a resolution for the Board’s consideration. You will note in Item 3: Henry County assumes no responsibility for the design, acquisition, construction, equipping, operation or funding of the Project, all of which shall be the responsibility of the Company and its designees. Attachments Proposed Resolution
Staff Recommendation Staff recommends approval of the resolution and the appointment of a Henry County representative to the proposed advisory board.
A RESOLUTION OF THE BOARD OF SUPERVISORS OF HENRY COUNTY, VIRGINIA, TO FACILITATE THE SUCCESSFUL USE OF NEW MARKETS TAX
CREDIT FINANCING FOR THE MONOGRAM FOOD SOLUTIONS CLEAN ENERGY PROJECT.
WHEREAS, Monogram Food Solutions, LLC (the “Company”) will be able to offer
significant employment opportunities to the citizens of Henry County, Virginia through the
completion of its Clean Energy Project at its Martinsville production facility (the “Project”);
WHEREAS, in order to finance the costs of the Project, equity investments will be made
in the Project that are eligible for the New Markets Tax Credit (“NMTC”) under § 45D of the
Internal Revenue Code of 1986 (as amended, the “Code”);
WHEREAS, a portion of the NMTC available to investors in the Project will be derived
from an allocation of such credits from French Lick Redevelopment CDE, LLC (the “CDE”), an
Indiana limited liability company established by the Redevelopment Commission of the Town of
French Lick, Indiana (the “French Lick Redevelopment Commission”) to act as a qualified
community development entity as defined in § 45D(e) of the Code;
WHEREAS, the French Lick Redevelopment Commission has advised that Indiana law
requires the agreement of local government where any of its community development projects
are located as a condition to the CDE’s participation in the project;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
HENRY COUNTY, VIRGINIA;
1. Solely for the purpose of providing the CDE with the approval of the Board of
Supervisors which the French Lick Redevelopment Commission and The Company
represent is necessary in order to allow the CDE to participate in the Project by making
the NMTC under § 45D of the Code available to investors in the Project, the Board of
Supervisors hereby approves such participation by the CDE in the Project or any benefits
offered or expected to be available to the Company or to any investor or lender to the
Company or the Project by reason of the CDE’s participation in the Project.
2. The Board of Supervisors also authorizes the establishment of a joint advisory board
composed of representative(s) of the French Lick Redevelopment Commission, the
Henry County Board of Supervisors, and the Company (the “Board”) to oversee
financing and community outcomes of the Project for the initial duration of which shall
be seven (7) years and may be extended thereafter at the agreement of the Board of
Supervisors and French Lick Redevelopment Commission.
3. Henry County assumes no responsibility for the design, acquisition, construction,
equipping, operation or funding of the Project, all of which shall be the responsibility of
the Company and its designees.
4. The County Administrator and other appropriate officers and employees of Henry County
are hereby authorized and directed to execute, acknowledge, and deliver on behalf of
Henry County any and all papers, instruments, certificates, affidavits, and other
documents and to do and cause to be done any and all acts and things necessary or proper
for entering into, delivering, and performing this resolution, including specifically,
entering into any written agreements on behalf of Henry County to appoint its
representative(s) to the Board as well as to establish all details related to the duration,
purpose, manner of financing, staffing, supplying, termination, property disposition, and
other administration and operational functions of the Board provided that neither Henry
County nor any of its elected officials, officers, employees, agents or representatives
incur any general liability thereby.
5. No recourse shall be had for the payment of the principal of or interest on any loan to or
investment in the Project or for any claim based thereon or upon any obligation,
covenant, agreement therein contained against any past, present or future elected official,
officer, employee, or agent of Henry County, as such, either directly or through Henry
County, under any rule of law or equity, statute or constitution, or by the enforcement of
any assessment or penalty or otherwise, and all such liability of any such elected officials,
officers, employees, or agents as such shall be expressly waived and released as a
condition of and any consideration for the enactment of this resolution.
6. The provisions of this resolution are severable, if any section, phrase, or provision hereof
shall for any reason be declared invalid or unenforceable, such declaration shall not affect
the validity of the remainder of this resolution.
7. To the extent that any prior ordinance or resolution of Henry County is in conflict with
the provisions of this resolution, the provisions of this resolution shall prevail and be
given effect.
8. This resolution shall be in full force and effect from and after its enactment and
publication as provided by law.
CERTIFICATE The Board of Supervisors voted as follows on the foregoing Resolution:
Ayes Nays
Absent Abstentions Adopted this ___day of ______, 2017.
The undersigned Clerk of the Board of Supervisors of Henry County, Virginia hereby certifies that the foregoing constitutes a true and correct extract from the minutes of a meeting of the Board of Supervisors held on March 28, 2017, and of the whole thereof so far as applicable to the matters referred to in such extract. I hereby further certify that such meeting was a regularly called meeting and that, during the consideration of the foregoing Resolution, a quorum was present, and that such Resolution has not been repealed, revoked, rescinded or amended.
Dated this day of , 2017.
Clerk, Board of Supervisors, Henry County, Virginia
Henry County Board of Supervisors
Meeting Date March 28, 2017 Item Number 9 Issue Monthly Financial Reports Background See attached. Attachments
1. Fund Summary of Revenue 2. Fund Summary of Expenditures 3. Summary of Revenue by Cost Centers 4. Summary of Expenditures by Cost Center 5. Treasurer’s Cash Report 6. Contingency Reserve Report
Staff Recommendation Information only; no action needed.
03/21/2017 07:58 |COUNTY OF HENRY LIVE DATABASE |P 1ppilson |FUND SUMMARY OF REVENUE |glytdbud
THROUGH JANUARY 31, 2017
FOR 2017 07
ORIGINAL REVISED ACTUAL YTD ACTUAL MTD REMAINING PCT ESTIM REV EST REV REVENUE REVENUE REVENUE COLL____________________________________________________________________________________________________________________________________
31 GENERAL FUND 49,600,300 61,114,855 37,512,404.50 2,094,340.16 23,602,450.72 61.4%33 LAW LIBRARY FUND 31,500 31,500 6,592.60 1,237.10 24,907.40 20.9%36 CENTRAL DISPATCH FUND 1,757,136 1,790,836 1,094,950.85 96,353.31 695,885.15 61.1%37 HCO/MTSV INDUSTRIAL SITE PROJ 0 6,128,205 1,989,693.98 1,500,000.00 4,138,511.19 32.5%39 SPECIAL CONSTRUCTION GRANTS 0 3,641,656 219,085.92 70,549.00 3,422,570.02 6.0%43 GATEWAY STREETSCAPE FOUND 64,100 79,100 32,831.61 .00 46,268.39 41.5%45 INDUSTRIAL DEVELOPMENT AUTH 1,784,020 2,700,857 1,690,205.02 251,077.98 1,010,651.63 62.6%46 CHILDRENS SERVICES ACT FUND 1,059,445 1,059,445 387,074.79 30,377.42 672,370.21 36.5%50 FIELDALE SANITARY DISTRICT 20,500 20,500 201.08 .00 20,298.92 1.0%51 PHILPOTT MARINA FUND 155,900 155,900 99,641.66 6,764.14 56,258.34 63.9%58 SELF-INSURANCE FUND 11,364,805 11,364,805 6,726,912.91 296,393.92 4,637,892.09 59.2%65 HENRY-MTSV SOCIAL SERVICES 6,801,258 6,801,258 3,800,014.54 522,635.82 3,001,243.46 55.9%70 SCHOOL FUND 77,794,608 99,579,116 46,485,646.25 6,152,746.74 53,093,470.05 46.7%71 SCHOOL TEXTBOOK FUND 1,057,768 1,068,830 297,379.00 .00 771,450.95 27.8%81 SCHOOL CAFETERIA FUND 4,467,088 4,810,193 2,406,738.99 330,353.55 2,403,453.82 50.0%
GRAND TOTAL 155,958,428 200,347,056 102,749,373.70 11,352,829.14 97,597,682.34 51.3%
** END OF REPORT - Generated by Pauline Pilson **
03/21/2017 08:11 |COUNTY OF HENRY LIVE DATABASE |P 1ppilson |FUND SUMMARY OF EXPENDITURES |glytdbud
THROUGH FEBRUARY 28, 2017
FOR 2017 08
ORIGINAL REVISED AVAILABLE PCT APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
31 GENERAL FUND 49,600,300 61,158,030 31,390,401.86 2,293,134.24 1,193,794.76 28,573,833.60 53.3%33 LAW LIBRARY FUND 31,500 31,500 7,228.25 977.58 4,773.60 19,498.15 38.1%36 CENTRAL DISPATCH FUND 1,757,136 1,790,836 1,227,585.90 130,910.86 26,861.90 536,388.20 70.0%37 HCO/MTSV INDUSTRIAL SITE PROJ 0 6,128,205 1,594,666.95 78,425.59 1,463,808.64 3,069,729.58 49.9%39 SPECIAL CONSTRUCTION GRANTS 0 3,641,656 210,483.50 77,919.88 382,320.80 3,048,851.64 16.3%43 GATEWAY STREETSCAPE FOUND 64,100 79,100 39,803.40 912.57 .00 39,296.60 50.3%45 INDUSTRIAL DEVELOPMENT AUTH 1,784,020 2,700,857 1,723,894.24 253,286.22 45,480.00 931,482.41 65.5%46 CHILDRENS SERVICES ACT FUND 1,059,445 1,059,445 289,000.84 50,891.81 .00 770,444.16 27.3%50 FIELDALE SANITARY DISTRICT 20,500 20,500 10,743.63 1,387.56 .00 9,756.37 52.4%51 PHILPOTT MARINA FUND 155,900 155,900 75,350.19 3,574.99 .00 80,549.81 48.3%58 SELF-INSURANCE FUND 11,364,805 11,364,805 7,084,067.93 966,009.12 .00 4,280,737.07 62.3%65 HENRY-MTSV SOCIAL SERVICES 6,801,258 6,801,258 4,237,676.49 568,823.52 13,577.24 2,550,004.27 62.5%70 SCHOOL FUND 77,794,608 99,579,116 55,212,072.07 6,615,788.96 13,541,106.46 30,825,937.77 69.0%71 SCHOOL TEXTBOOK FUND 1,057,768 1,068,830 311,395.24 3,163.00 .00 757,434.71 29.1%81 SCHOOL CAFETERIA FUND 4,467,088 4,810,193 3,351,982.18 475,558.82 307,366.22 1,150,844.41 76.1%
GRAND TOTAL 155,958,428 200,390,231 106,766,352.67 11,520,764.72 16,979,089.62 76,644,788.75 61.8%
** END OF REPORT - Generated by Pauline Pilson **
03/21/2017 08:07 |COUNTY OF HENRY LIVE DATABASE |P 1ppilson |SUMMARY OF REVENUE BY COST CENTERS |glytdbud
THROUGH JANUARY 31, 2017
FOR 2017 07
ORIGINAL REVISED ACTUAL YTD ACTUAL MTD REMAINING PCT ESTIM REV EST REV REVENUE REVENUE REVENUE COLL____________________________________________________________________________________________________________________________________
31 GENERAL FUND _________________________________________
31301100 GENERAL PROPERTY TAXES 23,838,869 23,838,869 22,710,948.24 286,156.65 1,127,920.76 95.3%31301200 OTHER LOCAL TAXES 11,829,500 11,829,500 5,772,903.68 827,483.73 6,056,596.32 48.8%31301300 PERMITS, FEES & LICENSES 60,500 60,500 30,642.69 7,675.50 29,857.31 50.6%31301400 FINES AND FORFEITURES 157,000 157,000 115,176.38 12,950.98 41,823.62 73.4%31301500 REVENUE FROM USE OF PROPERTY 657,015 657,015 342,316.56 38,209.92 314,698.44 52.1%31301600 CHARGES FOR SERVICES 294,354 294,354 227,220.03 46,195.16 67,133.97 77.2%31301800 MISCELLANEOUS REVENUE 35,000 35,000 21,314.45 12,114.70 13,685.55 60.9%31301900 RECOVERED COST 2,353,582 2,535,011 1,398,670.06 155,700.51 1,136,341.16 55.2%31302200 NON-CATEGORICAL AID STATE 4,206,828 4,206,828 2,833,761.72 200,271.83 1,373,066.28 67.4%31302300 SHARED EXPENSES (CATEGORICAL) 5,848,207 5,848,207 3,331,609.65 497,419.59 2,516,597.35 57.0%31302400 CATEGORICAL AID STATE 125,869 2,615,202 271,599.43 6,590.38 2,343,602.92 10.4%31303100 FED PAYMENTS IN LIEU OF TAXES 3,000 3,000 .00 .00 3,000.00 .0%31303300 CATEGORICAL AID FEDERAL 170,576 585,833 449,275.35 3,173.25 136,557.21 76.7%31304100 NON-REVENUE RECEIPTS 20,000 20,000 6,966.26 397.96 13,033.74 34.8%31304109 RESERVE FUNDS 0 8,428,536 .00 .00 8,428,536.09 .0%
TOTAL GENERAL FUND 49,600,300 61,114,855 37,512,404.50 2,094,340.16 23,602,450.72 61.4%
33 LAW LIBRARY FUND _________________________________________
TOTAL CENTRAL DISPATCH FUND 1,757,136 1,790,836 1,094,950.85 96,353.31 695,885.15 61.1%
37 HCO/MTSV INDUSTRIAL SITE PROJ _________________________________________
03/21/2017 08:07 |COUNTY OF HENRY LIVE DATABASE |P 2ppilson |SUMMARY OF REVENUE BY COST CENTERS |glytdbud
THROUGH JANUARY 31, 2017
FOR 2017 07
ORIGINAL REVISED ACTUAL YTD ACTUAL MTD REMAINING PCT ESTIM REV EST REV REVENUE REVENUE REVENUE COLL____________________________________________________________________________________________________________________________________
37301900 RECOVERED COST 0 1,570,747 1,533,500.00 1,500,000.00 37,246.67 97.6%37302400 CATEGORICAL AID STATE 0 1,732,786 456,193.98 .00 1,276,592.01 26.3%37304105 FUND TRANSFERS 0 2,824,673 .00 .00 2,824,672.51 .0%
TOTAL HCO/MTSV INDUSTRIAL SITE PR 0 6,128,205 1,989,693.98 1,500,000.00 4,138,511.19 32.5%
39 SPECIAL CONSTRUCTION GRANTS _________________________________________
39301900 RECOVERED COST 0 1,122,748 50,548.62 .00 1,072,199.59 4.5%39302400 CATEGORICAL AID STATE 0 228,000 .00 .00 228,000.00 .0%39303300 CATEGORICAL AID FEDERAL 0 2,193,756 168,537.30 70,549.00 2,025,218.27 7.7%39304105 FUND TRANSFERS 0 78,701 .00 .00 78,701.22 .0%39304109 RESERVE FUNDS 0 18,451 .00 .00 18,450.94 .0%
TOTAL SPECIAL CONSTRUCTION GRANTS 0 3,641,656 219,085.92 70,549.00 3,422,570.02 6.0%
43 GATEWAY STREETSCAPE FOUND _________________________________________
43301500 REVENUE FROM USE OF PROPERTY 67 67 78.58 .00 -11.58 117.3%43301900 RECOVERED COST 64,033 64,033 27,468.03 .00 36,564.97 42.9%43303300 CATEGORICAL AID FEDERAL 0 15,000 5,285.00 .00 9,715.00 35.2%
TOTAL GATEWAY STREETSCAPE FOUND 64,100 79,100 32,831.61 .00 46,268.39 41.5%
45 INDUSTRIAL DEVELOPMENT AUTH _________________________________________
45301500 REVENUE FROM USE OF PROPERTY 400 400 28,246.50 3,832.57 -27,846.50 7061.6%45301900 RECOVERED COST 225,600 225,600 68,226.64 .00 157,373.36 30.2%45302400 CATEGORICAL AID STATE 0 650,000 825,000.00 205,000.00 -175,000.00 126.9%45304105 FUND TRANSFERS 1,558,020 1,824,857 768,731.88 42,245.41 1,056,124.77 42.1%
TOTAL INDUSTRIAL DEVELOPMENT AUTH 1,784,020 2,700,857 1,690,205.02 251,077.98 1,010,651.63 62.6%
46 CHILDRENS SERVICES ACT FUND _________________________________________
03/21/2017 08:07 |COUNTY OF HENRY LIVE DATABASE |P 3ppilson |SUMMARY OF REVENUE BY COST CENTERS |glytdbud
THROUGH JANUARY 31, 2017
FOR 2017 07
ORIGINAL REVISED ACTUAL YTD ACTUAL MTD REMAINING PCT ESTIM REV EST REV REVENUE REVENUE REVENUE COLL____________________________________________________________________________________________________________________________________
46302400 CATEGORICAL AID STATE 652,295 652,295 131,811.85 .00 520,483.15 20.2%46304105 FUND TRANSFERS 364,529 364,529 212,641.94 30,377.42 151,887.06 58.3%
TOTAL CHILDRENS SERVICES ACT FUND 1,059,445 1,059,445 387,074.79 30,377.42 672,370.21 36.5%
50 FIELDALE SANITARY DISTRICT _________________________________________
50301500 REVENUE FROM USE OF PROPERTY 750 750 201.08 .00 548.92 26.8%50304109 RESERVE FUNDS 19,750 19,750 .00 .00 19,750.00 .0%
TOTAL FIELDALE SANITARY DISTRICT 20,500 20,500 201.08 .00 20,298.92 1.0%
51 PHILPOTT MARINA FUND _________________________________________
51301500 REVENUE FROM USE OF PROPERTY 62,400 62,400 52,976.49 6,300.00 9,423.51 84.9%51301800 MISCELLANEOUS REVENUE 93,500 93,500 46,665.17 464.14 46,834.83 49.9%
TOTAL PHILPOTT MARINA FUND 155,900 155,900 99,641.66 6,764.14 56,258.34 63.9%
58 SELF-INSURANCE FUND _________________________________________
58301500 REVENUE FROM USE OF PROPERTY 10,000 10,000 8,753.83 931.90 1,246.17 87.5%58301600 CHARGES FOR SERVICES 11,354,805 11,354,805 6,718,159.08 295,462.02 4,636,645.92 59.2%
TOTAL SELF-INSURANCE FUND 11,364,805 11,364,805 6,726,912.91 296,393.92 4,637,892.09 59.2%
65 HENRY-MTSV SOCIAL SERVICES _________________________________________
65401900 RECOVERED COSTS 331,812 331,812 310,573.46 3,373.04 21,238.54 93.6%65402400 CATEGORICAL AID STATE 2,620,515 2,620,515 1,145,813.92 164,792.16 1,474,701.08 43.7%65403300 CATEGORICAL AID FEDERAL 3,237,232 3,237,232 1,986,802.72 303,495.70 1,250,429.28 61.4%65404105 FUND TRANSFERS 611,699 611,699 356,824.44 50,974.92 254,874.56 58.3%
TOTAL HENRY-MTSV SOCIAL SERVICES 6,801,258 6,801,258 3,800,014.54 522,635.82 3,001,243.46 55.9%
70 SCHOOL FUND _________________________________________
03/21/2017 08:07 |COUNTY OF HENRY LIVE DATABASE |P 4ppilson |SUMMARY OF REVENUE BY COST CENTERS |glytdbud
THROUGH JANUARY 31, 2017
FOR 2017 07
ORIGINAL REVISED ACTUAL YTD ACTUAL MTD REMAINING PCT ESTIM REV EST REV REVENUE REVENUE REVENUE COLL____________________________________________________________________________________________________________________________________
70702401 STATE RETAIL SALES & USE TAX 8,186,420 8,186,420 3,223,874.28 670,598.04 4,962,545.72 39.4%70702402 STATE SOQ FUNDS 29,504,810 29,504,810 16,904,621.43 2,471,371.65 12,600,188.57 57.3%70702403 STATE SOQ FRINGE BENEFITS 4,689,149 4,689,149 2,742,935.60 396,710.12 1,946,213.40 58.5%70702404 STATE OTHER SOQ FUNDS 5,422,182 5,422,182 481,584.83 481,584.83 4,940,597.17 8.9%70702405 STATE CATEGORICAL FUNDS 100,549 100,549 9,615.65 3,846.26 90,933.35 9.6%70702406 OTHER STATE FUNDS 888,585 888,585 263,592.94 66,695.96 624,992.06 29.7%70702407 FEDERAL FUNDS / GRANTS 9,653,000 9,660,488 1,797,091.25 94,609.17 7,863,396.34 18.6%70702408 FROM OTHER FUNDS 1,746,600 1,770,184 760,220.76 490,765.71 1,009,963.24 42.9%70702409 FROM COUNTY FUNDS 17,603,313 20,970,259 10,268,599.25 1,466,942.75 10,701,660.04 49.0%70702411 FROM LOANS, BONDS AND INVEST 0 10,016,191 10,033,510.26 9,622.25 -17,319.26 100.2%70704109 RESERVE FUNDS 0 8,370,299 .00 .00 8,370,299.42 .0%
TOTAL SCHOOL FUND 77,794,608 99,579,116 46,485,646.25 6,152,746.74 53,093,470.05 46.7%
71 SCHOOL TEXTBOOK FUND _________________________________________
71701500 REVENUE FROM USE OF PROPERTY 0 0 1,871.02 .00 -1,871.02 100.0%71704105 FUND TRANSFERS 591,016 591,016 295,507.98 .00 295,508.02 50.0%71704109 RESERVE FUNDS 466,752 477,814 .00 .00 477,813.95 .0%
TOTAL SCHOOL TEXTBOOK FUND 1,057,768 1,068,830 297,379.00 .00 771,450.95 27.8%
81 SCHOOL CAFETERIA FUND _________________________________________
03/21/2017 08:07 |COUNTY OF HENRY LIVE DATABASE |P 5ppilson |SUMMARY OF REVENUE BY COST CENTERS |glytdbud
THROUGH JANUARY 31, 2017
FOR 2017 07
ORIGINAL REVISED ACTUAL YTD ACTUAL MTD REMAINING PCT ESTIM REV EST REV REVENUE REVENUE REVENUE COLL____________________________________________________________________________________________________________________________________
TOTAL SCHOOL CAFETERIA FUND 4,467,088 4,810,193 2,406,738.99 330,353.55 2,403,453.82 50.0%
GRAND TOTAL 155,958,428 200,347,056 102,749,373.70 11,352,829.14 97,597,682.34 51.3%
** END OF REPORT - Generated by Pauline Pilson **
03/21/2017 08:14 |COUNTY OF HENRY LIVE DATABASE |P 1ppilson |SUMMARY OF EXPENDITURES BY COST CENTERS |glytdbud
THROUGH FEBRUARY 28, 2017
FOR 2017 08
ORIGINAL REVISED AVAILABLE PCT APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
31 GENERAL FUND _________________________________________
03/21/2017 08:14 |COUNTY OF HENRY LIVE DATABASE |P 3ppilson |SUMMARY OF EXPENDITURES BY COST CENTERS |glytdbud
THROUGH FEBRUARY 28, 2017
FOR 2017 08
ORIGINAL REVISED AVAILABLE PCT APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
31353290 TRANSPOR GRANT MATC TPORT OYE 10,132 10,456 9,720.19 .00 .00 735.81 93.0%31353295 TRANSPOR GRANT LOCAL OYE 9,865 9,865 .00 .00 .00 9,865.00 .0%31353321 TRANSPOR GRANT TPORT FED EYE 0 17,380 17,380.58 .00 .00 -1.00 100.0%31353322 TRANSPOR GRANT TPORT INC EYE 0 199 4,345.55 .00 .00 -4,146.46 2182.7%31353323 TRANSPOR GRANT TPORT PUB EYE 0 6,513 6,416.25 .00 .00 96.39 98.5%31353324 TRANSPOR GRANT TPORT IN-K EYE 0 62 62.52 .00 .00 -.08 100.1%31353331 TRANSPOR GRANT RECRE FED EYE 0 4,664 4,663.11 .00 .00 1.00 100.0%31353332 TRANSPOR GRANT RECRE INC EYE 0 -239 1,087.44 .00 .00 -1,326.60 -454.7%31353333 TRANSPOR GRANT RECRE PUB EYE 0 9,013 6,416.25 .00 .00 2,596.39 71.2%31353334 TRANSPOR GRANT RECRE IN-K EYE 0 63 803.40 .00 .00 -740.87 1284.8%31353395 TRANSPOR GRANT LOCAL EYE 0 7,152 7,416.00 .00 .00 -263.70 103.7%31353420 GROUP HOME SERVICES 66,192 66,192 49,644.00 .00 .00 16,548.00 75.0%31353600 OTHER SOCIAL SERVICES 67,583 67,583 55,098.75 12,000.00 .00 12,484.25 81.5%31353900 PROPERTY TAX RELIEF 80,500 80,500 .00 .00 .00 80,500.00 .0%31368100 COMMUNITY COLLEGES 56,611 56,611 56,611.00 .00 .00 .00 100.0%31371110 PARKS AND RECREATION 1,056,684 1,074,966 674,319.64 92,247.23 37,163.80 363,482.71 66.2%31371115 PARKS & RECR - SPECIAL EVENTS 0 35,680 11,180.61 .00 .00 24,499.62 31.3%31372200 MUSEUMS 27,075 27,075 27,075.00 .00 .00 .00 100.0%31372300 ART GALLERIES 8,500 8,500 8,500.00 .00 .00 .00 100.0%31372610 OTHER CULTURAL ENRICHMENT 68,013 68,013 63,500.00 13,500.00 .00 4,513.00 93.4%31373200 LIBRARY 722,368 722,368 541,776.00 .00 .00 180,592.00 75.0%31381100 PLANNING, COMMUNITY DEV & BZA 295,719 295,719 190,245.88 23,612.60 .00 105,473.12 64.3%31381220 ENGINEERING & MAPPING 274,557 280,650 176,788.23 20,915.66 .00 103,861.51 63.0%31381500 M/HC ECONOMIC DEV CORP 784,568 784,568 509,402.39 60,800.70 .00 275,165.61 64.9%31381510 ECONOMIC DEVELOPMENT AGENCIES 465,013 465,013 273,138.00 .00 .00 191,875.00 58.7%31381520 ENTERPRISE ZONE INCENTIVES 15,000 15,000 .00 .00 .00 15,000.00 .0%31381530 OTHER ECONOMIC DEV INCENTIVES 0 30,000 12,500.00 12,500.00 17,500.00 .00 100.0%31381600 OTH PLANNING / COMM DEV AGENC 66,883 66,883 66,883.00 .00 .00 .00 100.0%31381930 SPECIAL PLANNING GRANTS 28,800 43,932 18,426.00 2,450.00 .00 25,506.00 41.9%31382400 SOIL & WATER CONSERVATION DIS 1,354 1,354 1,354.00 1,354.00 .00 .00 100.0%31382710 LITTER GRANT 27,643 27,643 26,872.00 26,872.00 .00 771.00 97.2%31383101 SEED LANDSCAPE PROGRAM 0 45,333 10,733.00 .00 11,200.00 23,400.13 48.4%31383500 VPI COOPERATIVE EXTENSION PRO 56,403 56,403 26,739.11 12,822.71 .00 29,663.89 47.4%31391400 EMPLOYEE BENEFITS 93,759 93,759 44,764.83 -3,875.00 .00 48,994.17 47.7%31391510 CENTRAL STORES 0 0 17,933.76 12,294.09 3,035.56 -20,969.32 100.0%31391520 POOL VEHICLES 4,000 4,000 1,878.59 55.37 .00 2,121.41 47.0%31391521 MOBILE COMMAND VEHICLE 7,035 7,035 3,322.48 79.94 220.00 3,492.52 50.4%31391610 CONTINGENCY RESERVE 250,000 292,609 .00 .00 .00 292,609.00 .0%31393100 TRANSFERS TO OTHER FUNDS 20,970,515 27,530,925 12,092,687.32 .00 .00 15,438,237.35 43.9%31394300 CIP CAPITAL OUTLAYS 313,400 3,845,901 489,564.40 64,366.86 207,299.02 3,149,037.58 18.1%31394304 JAIL FACILITY 0 50,000 50,000.00 .00 .00 .00 100.0%
TOTAL GENERAL FUND 49,600,300 61,158,030 31,390,401.86 2,293,134.24 1,193,794.76 28,573,833.60 53.3%
33 LAW LIBRARY FUND _________________________________________
03/21/2017 08:14 |COUNTY OF HENRY LIVE DATABASE |P 4ppilson |SUMMARY OF EXPENDITURES BY COST CENTERS |glytdbud
THROUGH FEBRUARY 28, 2017
FOR 2017 08
ORIGINAL REVISED AVAILABLE PCT33 LAW LIBRARY FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
33321800 LAW LIBRARY 31,500 31,500 7,228.25 977.58 4,773.60 19,498.15 38.1%
TOTAL LAW LIBRARY FUND 31,500 31,500 7,228.25 977.58 4,773.60 19,498.15 38.1%
36 CENTRAL DISPATCH FUND _________________________________________
36331400 JOINT DISPATCH CENTER 1,630,617 1,630,617 1,089,459.59 124,509.28 26,861.90 514,295.51 68.5%36331403 SPECIAL GRANT OYE 126,519 126,519 104,426.31 6,401.58 .00 22,092.69 82.5%36394300 CIP CAPITAL OUTLAYS 0 33,700 33,700.00 .00 .00 .00 100.0%
TOTAL CENTRAL DISPATCH FUND 1,757,136 1,790,836 1,227,585.90 130,910.86 26,861.90 536,388.20 70.0%
37 HCO/MTSV INDUSTRIAL SITE PROJ _________________________________________
TOTAL PHILPOTT MARINA FUND 155,900 155,900 75,350.19 3,574.99 .00 80,549.81 48.3%
58 SELF-INSURANCE FUND _________________________________________
03/21/2017 08:14 |COUNTY OF HENRY LIVE DATABASE |P 6ppilson |SUMMARY OF EXPENDITURES BY COST CENTERS |glytdbud
THROUGH FEBRUARY 28, 2017
FOR 2017 08
ORIGINAL REVISED AVAILABLE PCT58 SELF-INSURANCE FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
TOTAL SCHOOL CAFETERIA FUND 4,467,088 4,810,193 3,351,982.18 475,558.82 307,366.22 1,150,844.41 76.1%
GRAND TOTAL 155,958,428 200,390,231 106,766,352.67 11,520,764.72 16,979,089.62 76,644,788.75 61.8%
** END OF REPORT - Generated by Pauline Pilson **
JANUARY FEBRUARY 31, 2017 28, 2017
GENERAL FUNDBranch Banking & Trust - Public Special MRC-MM 7,455,398.58 5,788,402.57Carter Bank & Trust - MMA 17,282,984.03 17,286,298.57American National CD - 24 mo maturity 5,000,000.00 5,012,465.75American National CD - 36 mo maturity 5,000,000.00 5,015,582.19
Total 34,738,382.61$ 33,102,749.08$
HENRY COUNTY SCHOOL CAFETERIA FUNDBranch Banking & Trust - Public Fund MRS 893,170.31$ 823,095.04$
HENRY COUNTY SCHOOL TEXTBOOK FUNDCarter Bank & Trust - MMA 1,011,576.62$ 1,058,404.66$
G/L Account No. 31391610 599010 CONTINGENCY RESERVE BEGINNING OF FISCAL YEAR $ 250,000
Sheriff's Criminal Apprehension Fund Carried Forward from Previous Fiscal Year 50,000
300,000APPROPRIATIONS PREVIOUSLY APPROVED:
Reserve for Sheriff's Criminal Apprehension Fund (50,000)Reserve for Fuel for Sheriff, Refuse, Etc. as part of Original Budget (100,000)Reserve for Housing Inmate Cost Overages as part of Original Budget (50,000) Reserve for Match EMS Equipment Grant (7,391)
Appropriations Previously Approved and Finalized Since Last Meeting:
BoardMeeting Department Purpose Amount
None
Total Appropriations 0
CONTINGENCY RESERVE AVAILABLE - MARCH 28, 2017 92,609
Request Pending at March 28, 2017 Meeting:
None
Total Pending 0
PROJECTED CONTINGENCY RESERVE AVAILABLE $ 92,609
HENRY COUNTY, VIRGINIACONTINGENCY RESERVE BALANCE F/Y 2016-2017
MARCH 28, 2017
Henry County Board of Supervisors
Meeting Date March 28, 2017 Item Number 9A Issue Award of Contract re: Emergency Medical Services Billing Services – Public Safety Background Public Safety Director Matthew Tatum is asking the Board to award a contract to EMS Management and Consultants, Inc. of Winston-Salem, NC for emergency medical services (EMS) billing services. EMS Management and Consultants, Inc. will serve as the billing agent for ambulance transports handled by the Department of Public Safety and the five volunteer rescue squads. EMS Management and Consultants, Inc. was selected following an extension evaluation by staff of proposals from seven vendors. Pricing is based on a percentage of collections and is estimated to be approximately $32,000 annually. Attachments None Staff Recommendation Staff recommends awarding the contract to EMS Management and Consultants, Inc. for EMS billing services.
www.hcdps.com www.henrycountyva.gov
March 14, 2017
To: Tim Hall County Administrator
From: Matt Tatum, MPP Director
Sub: Award of Contract for EMS Billing Services
In cooperation with the purchasing department and the independent volunteer rescue squads of Henry County, staff prepared and submitted request for proposals (RFP) to 45 EMS billing companies. The intent of the was to identify someone that could improve or at least continue the compassionate billing practices of the county in the most efficient manner while alleviating any current concerns that we may have with the services being provided.
The request resulted in seven vendors responding with various proposal. After a careful review of each proposal by staff and representatives from the volunteer rescue squads, it was clear that EMS Management and Consultants, Inc (EMS|MC) not only could provide the services we needed, they also bring forth many additional related services that will even further the efficiency and effectiveness of the billing practices. This conclusion was unanimous among staff and the representatives so the independent volunteer rescue squads.
Keeping with the cooperative spirit between the County and the volunteer agencies within the county, a requirement of the RFP was that the contract negotiated by the County also be offered to each volunteer agency which EMS|MC has agreed to do and each agency has agreed, upon approval of the Board of Supervisors, to accept the agreement.
I ask the Board of Supervisors to award a contract to EMS Management and Consultants, Inc., located in Winston Salem, NC, for the EMS Billing Services for the County of Henry. The fee for this service is based on a percentage of collected and historically been an annual cost of about $32,000.
Please contact me should you have any questions and/or comments.
1024 DuPont Road Martinsville, VA 24112
Voice: 276.634.4660 fax: 276.634.4770
Henry County Board of Supervisors
Meeting Date March 28, 2017 Item Number 9B Issue Award of Contract re: Electrical Services – Commonwealth Crossing Business Centre Background Staff is asking the Board to award a contract in the amount of $730,458.26 to American Electric Power (AEP) for installation of electrical services at Commonwealth Crossing Business Centre (CCBC). AEP is the sole source utility provider for this service. The contract includes the following components:
1) Three-phase underground service throughout the park 2) Three-phase overhead service upgrades along U.S. 220 3) Single phase service to the proposed water tank 4) Street lights throughout the park
Funds were previously appropriated for this project. Attachments None Staff Recommendation Staff recommends awarding the contract to AEP in the amount of $730,458.26.
Henry County Board of Supervisors
Meeting Date March 28, 2017 Item Number 9C Issue Award of Contract re: Landscaping – Commonwealth Crossing Business Centre Background Staff is asking the Board to award a contract in the amount of $38,000 to Prillaman Landscape Dimensions, Inc. for streetscape and landscape work at Commonwealth Crossing Business Centre (CCBC). This is a permitted expansion of an existing contract with this vendor. Funds were previously appropriated for this project. Attachments None Staff Recommendation Staff recommends awarding the contract to Prillaman Landscape Dimensions, Inc. in the amount of $38,000.
Henry County Board of Supervisors
Meeting Date March 28, 2017 Item Number 9D Issue Award of Contract re: Computer Server Hardware – Information Services Department Background Information Services Director Christian Youngblood is asking the Board to award a contract in the amount of $37,667.95 to Dell, Inc. of Round Rock, TX for a 3-node server and storage solutions. Dell, Inc. was the low bidder for the equipment and funds for the project are included in the current budget. Attachments None Staff Recommendation Staff recommends awarding the contract to Dell, Inc. in the amount of $37,667.95.
Henry County / Public Service Authority Director of Information Services
Please accept this as notice that the Information Services Department received 7-bids for the “3-Node Server and Storage Project” and would like to award the contract to Dell Computers. They are the apparent low-bidder with a total cost of $37,667.95. This bid was administered through the Purchasing Department in accordance to Henry County policy. Funding for this project is contained in the current budget year.
This project will replace the existing 6-year old infrastructure that is used to provide various services to departments and citizens throughout Henry County. Additionally, the new system will allow us to continue merging other servers into this cluster, which will result in long-term savings.
As always, please feel free to contact me if you have any further questions or concerns.
Meeting Date March 28, 2017 Item Number 9E Issue Additional Appropriation re: Triad Grant – Sheriff’s Office Background Sheriff Lane Perry is asking the Board to appropriate grant funds of $2,500 for the local TRIAD/SALT Council activities. The grant program is provided by the Virginia Office of the Attorney General and the required match of $250 has been provided by equally from the Martinsville Police Department and Henry County Sheriff’s Office. The funds will be used for supplies to assist the SALT Council in educating area senior citizens on crime related matters. Attachments
1. Memorandum from Sheriff Perry 2. Additional Appropriation Sheet
Staff Recommendation Staff recommends approval of the additional appropriation in the amount of $2,500.
To: Jim L. Adams– Chairman
Debra P. Buchanan– Vice Chairman Joe Bryant Milton Kendall Tommy Slaughter
Ryan Zehr From: L.A. Perry Sheriff Date: March 20, 2017 Ref: Additional Appropriation and Transfer The Henry County Sheriff’s Office works jointly with the City of Martinsville Police and Sheriff’s Offices to help facilitate the Crime Prevention for Seniors Grant Program. This grant program comes through the Virginia Office of the Attorney General for the local TRIAD / SALT Council. The grant will provide funds for purchasing items with crime prevention messages to help the senior citizens of Henry County and Martinsville be safer and more prepared. The grant is for $2,250 for educational supplies. The required 10% cash match of $250 will be $125 for the Martinsville Police Department and $125 from the Henry County Sheriff’s Office printing and binding line item. We are asking that the $2,500 total grant and match funds be appropriated for supplies to assist the SALT Council in helping our senior citizens. Thank you for your consideration of this request, should you have any questions, please feel free to contact me.
ADDITIONAL OR TRANSFER APPROPRIATIONS
FUND NAME General Fund
DEPARTMENT Triad Senior Citizens Program
YEAR ENDING June 30, 2017
COMPLETE AMOUNTACCOUNT NUMBER ACCOUNT NAME (WHOLE DOLLARS)
ADDITIONAL APPROPRIATION SECTION
31331753 560140 Other Operating Supplies $ 2,500
Total Additional Appropriation $ 2,500
REVENUE SOURCE OR ACCOUNT TRANSFERRED SECTION
31302400 424401 Law Enforcement Grants $ 2,25031331200 535000 Printing & Binding 12531301900 418925 Local Grants 125
Total Revenue Source or Account Transferred $ 2,500
Difference (Should be Zero) $ 0
REASON FOR APPROPRIATION:
To appropriate grant received from OAG - TRIAD Crime Prevention for Seniors Grant Program. The 10% cash match is being provided from $125 from the the City of Martinsville Police Department and $125 from Sheriff's Office.
APPROVED BY: THE ADDITIONAL APPROPRIATION (FROM REVENUE SOURCE OR CONTINGENCY) AND/OR TRANSFERS (EXCEEDING 20,000 OR CROSSING COST CENTERS)
DEPARTMENT HEAD DATE WAS APPROVED BY THE HENRY COUNTY BOARD OF SUPERVISORS AT THEIR MEETING ON:
CO ADMINISTRATOR DATE
M:\BDGCHG\DA170302.exl
March 28, 2017
Henry County Board of Supervisors
Meeting Date March 28, 2017 Item Number 9F Issue Additional Appropriation and Award of Contract re: Capital Improvements – Henry-Martinsville Health Department Background Staff of the Henry-Martinsville Health Department is asking the Board to serve as fiscal agent for several capital improvement projects, collectively not exceeding $85,000. The projects include paving of the original parking lots, construction of a reception area, safety lighting, and other minor improvements. Should the Board wish to assist with these projects, the County will need to appropriate the funds and award the contract and then the County would be reimbursed by the Health Department. County staff recommends the Board approve the appropriation of $85,000 for these projects and award a contract in the amount of $51,735 to J.C. Joyce Paving of Patrick Spring, Virginia for the paving related work. Pricing for this contract is based on the County’s current contract with J.C. Joyce Paving. Attachments
1. Memorandum from Anne Lovette, Health Dept. Business Manager
2. Additional Appropriation Sheet Staff Recommendation Staff recommends approval of the additional appropriation and award of contract to J.C. Joyce Paving in the amount of $51,735.
ADDITIONAL OR TRANSFER APPROPRIATIONS
FUND NAME General Fund
DEPARTMENT CIP
YEAR ENDING June 30, 2017
COMPLETE AMOUNTACCOUNT NUMBER ACCOUNT NAME (WHOLE DOLLARS)
ADDITIONAL APPROPRIATION SECTION
31394300 584089 NDEP Other Special Projects $ 85,000
Total Revenue Source or Account Transferred $ 85,000
Difference (Should be Zero) $ 0
REASON FOR APPROPRIATION:
To appropriate funds to pave old parking lot, curb repair, replace parking lot lights, and other various improvements toHealth Department building and grounds. The County will reimbursed for total cost of projects when completed.
APPROVED BY: THE ADDITIONAL APPROPRIATION (FROM REVENUE SOURCE OR CONTINGENCY) AND/OR TRANSFERS (EXCEEDING 20,000 OR CROSSING COST CENTERS)
DEPARTMENT HEAD DATE WAS APPROVED BY THE HENRY COUNTY BOARD OF SUPERVISORS AT THEIR MEETING ON:
CO ADMINISTRATOR DATE
M:\BDGCHG\DA170301.exl
March 28, 2017
Henry County Board of Supervisors
Meeting Date March 28, 2017 Item Number 10 Issue Update on Activities at Blue Ridge Regional Library Background Mr. Rick Ward, Director of Blue Ridge Regional Library, requested time on the agenda to update the Board on activities at his organization. Attachments None Staff Recommendation None
Henry County Board of Supervisors
Meeting Date March 28, 2017 Item Number 11 Issue Consideration of a Resolution Supporting a Grant Application to 2017 Virginia Rural Homeowner Rehabilitation Program Background Staff is asking the Board of Supervisors to adopt a resolution supporting a grant application to the Virginia Department of Housing and Community Development’s (VDHCD) 2017 Virginia Rural Homeowner Rehabilitation Program. If awarded, the grant would allow for the rehabilitation of potentially eight to fifteen units dependent upon the final costs of rehabilitation. In order to maximize the grant award, the County will specifically partner with Southern Area Agency on Aging to provide funding to identified and unfunded owner occupied housing rehabilitation needs. Any surplus grant funds would then be utilized to assist other local housing resource agencies that may also have additional identified and unfunded owner occupied housing rehabilitation needs. The total projected budget is $350,400 which would include $350,000 of grant funding and $400 of leverage provided by the County in the form of waived building permit fees. Attachments Resolution of Support Staff Recommendation Staff recommends approval of the resolution in support of the application to the 2017 Virginia Rural Homeowner Rehabilitation Program.
RESOLUTION Authorizing the preparation and filing of an application for
Virginia Rural Homeowner Rehabilitation Program grant funds through the Virginia Department of Housing and Community Development
WHEREAS, Henry County is committed to pursuing opportunities to assist low-to-moderate income citizens with the provision of decent, safe and sanitary housing; and WHEREAS, Henry County is eligible for and wishes to submit a grant application to the 2017 Virginia Rural Homeowner Rehabilitation Program through the Virginia Department of Housing & Community Development (VDHCD) in the amount of $350,000 by April 3, 2017; and WHEREAS, Henry County will partner specifically with Southern Area Agency on Aging to assist with identified and unfunded owner occupied housing rehabilitation needs by making the necessary improvements needed to bring homes to the VDHCD Rehabilitation Standards; and WHEREAS, if surplus grant funds are available, Henry County will also partner with other local housing resource agencies which have additional identified and unfunded owner occupied housing rehabilitation needs; and NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of Henry County, Virginia that: The County Administrator, the county’s chief administrative official, is authorized to execute and file all appropriate documents for Henry County’s 2017 Virginia Rural Homeowner Rehabilitation Program grant application and to provide such additional information as may be required by the Virginia Department of Housing & Community Development regarding this project. The total project budget is estimated to be $350,400 and includes County leverage of $400 for waived building permit fees. ______________________________________ ___________________ Jim Adams March 28, 2017 Chairman, Henry County Board of Supervisors ATTEST: _____________________________
Henry County Board of Supervisors
Meeting Date March 28, 2017 Item Number 12 Issue Informational Items Background Routine reports from:
1) Building Inspection 2) Parks and Recreation 3) Public Safety 4) Sheriff’s Office
The County Administrator’s Report will be given at the meeting. Attachments Enumerated Above Staff Recommendation Information only; no action needed.
County of Henry Printed: 2/28/2017 4:50 pm
PROJECT CODE RECAP FOR PERMITS ISSUED: 2/01/2017 TO 2/28/2017
Description # of Permits Fees Value
COMMERCIAL - REROOF, TENT, ETC 4 100.00 134,576
COMMERCIAL - RENOVATE/REPAIR 2 25.00 120,000
DEMOLITIONS 5 125.00 34,800
LAND DISTURBING PERMITS 6 77.00 1,119,652
ELECTRICAL 21 300.00 17,660
INDUSTRIAL - ADDITIONS 1 0 830,620
MECHANICAL 7 175.00 60,309
MOBILE HOME 2 200.00 10,000
NEW SINGLE FAMILY DWELLING 2 703.04 413,500
PLUMBING 4 30.00 12,000
RESIDENTIAL - ADDITIONS 5 170.60 41,900
RESIDENTIAL - MISCELLANEOUS 5 423.52 68,000
RESIDENTIAL - OTHER 1 40.00 5,000
RESIDENTIAL - RENOVATE/REPAIR 3 171.00 174,000
SIGN 4 180.00 37,906
TOTALS 72 2720.16 3,079,923
County of Henry Printed: 2/28/2017 4:51 pm
NEW SINGLE FAMILY REPORT BY DISTRICT: 2/01/2017 TO 2/28/2017
BLACKBERRY DISTRICT:
DBLW 0
MOBL 1
NSFD 1
TOTAL FOR BLACKBERRY 2
COLLINSVILLE DISTRICT:
DBLW 0
MOBL 0
NSFD 0
TOTAL FOR COLLINSVILLE 0
HORSEPASTURE DISTRICT:
DBLW 0
MOBL 0
NSFD 0
TOTAL FOR HORSEPASTURE 0
IRISWOOD DISTRICT:
DBLW 0
MOBL 0
NSFD 0
TOTAL FOR IRISWOOD 0
REED CREEK DISTRICT:
DBLW 0
MOBL 1
NSFD 1
TOTAL FOR REED CREEK 2
RIDGEWAY DISTRICT:
DBLW 0
MOBL 0
NSFD 0
TOTAL FOR RIDGEWAY 0
TOTAL 4
County of Henry Printed: 2/28/2017 4:50 pm
PROJECT CODE RECAP FOR PERMITS ISSUED: 2/01/2017 TO 2/28/2017
Description # of Permits Fees Value
COMMERCIAL - REROOF, TENT, ETC 4 100.00 134,576
COMMERCIAL - RENOVATE/REPAIR 2 25.00 120,000
DEMOLITIONS 5 125.00 34,800
LAND DISTURBING PERMITS 6 77.00 1,119,652
ELECTRICAL 21 300.00 17,660
INDUSTRIAL - ADDITIONS 1 0 830,620
MECHANICAL 7 175.00 60,309
MOBILE HOME 2 200.00 10,000
NEW SINGLE FAMILY DWELLING 2 703.04 413,500
PLUMBING 4 30.00 12,000
RESIDENTIAL - ADDITIONS 5 170.60 41,900
RESIDENTIAL - MISCELLANEOUS 5 423.52 68,000
RESIDENTIAL - OTHER 1 40.00 5,000
RESIDENTIAL - RENOVATE/REPAIR 3 171.00 174,000
SIGN 4 180.00 37,906
TOTALS 72 2720.16 3,079,923
Henry County Parks & Recreation February 2017 Programs & Facilities Summary
Senior Services Programs Offered 58 programs/activities that had 1,237 seniors participating. Programs offered included:
Art of the Month Bingo Book Bingo Bowling Breakfast Club Bridge Crochet First Friday’s at the Lanes Fundamentals of Bowling Golden CrossFit 276 Health Screenings Line Dance Movie Days Nutrition Sites Out to Lunch Club Trail Trekkers Walking Club Walking on the Dick and Willie Yoga Transportation Program
Athletics
Offered 2 programs that had 3,060 participants and spectators. Programs offered included:
Boys Basketball Junior League Boys Basketball Senior League
Recreation Programs & Special Events
Offered 15 programs/activities that had 2,146 participants.
Programs offered included:
Youth Bowling Short Sports Valentines Craft Class
Valentines for Vets Elementary Basketball Spirt Squads Middle School Basketball Spirit Squads Geocaching Program Youth Wrestling Girls Volleyball Fishing Program Canoe Club Bike Club Blue Ridge Ski and Outing Club Henry County Photography Club Patrick Henry Patriots Remote Control Airplane Club
Parks Maintenance & Development
Continued building dugouts at Jack Dalton Park.
Pressure washed various tables, benches, trashcans etc.
Pruned and removed trees at Jack Dalton Park in preparation for new track.
Started preparing baseball fields for season.
Removed fallen trees on various walking/hiking trails.
Repaired posts and handrails at Jaycee Park.
Trimmed the shoulders of the Dick and Willie Trail and Fieldale Trail.
Continued hauling dirt to Jack Dalton Park.
Cleaned all parks three times a week. Completed monthly inspection of playgrounds.
Set up activity rooms several times a week for programs. Did litter patrol in all parks.
Performed preventive maintenance on equipment.
Performed miscellaneous maintenance on park maintenance vehicles.
TOTAL 581 295 12 176 274 0 1228 *M/A or Mutual aid is when an agency handles a call outside of their primary response zone.
Fire Related Incidents by District Monthly YTD Axton Fire Department 11 29 Bassett Fire Department 16 50 Collinsville Fire Department 30 62 Dyers Store Fire Department 15 32 Fieldale Fire Department 10 23 Horsepasture Fire Department 25 40 Patrick-Henry Fire Department* Calls: 28 YTD: 54 9 11 Ridgeway Fire Department 13 29
TOTAL 129 276 * EMS First Responder Calls
Department of Public Safety Responses Monthly YTD Assist Rescue Squads 176 350 Assist Fire Departments 20 44 Ambulance Responses 278 545
TOTAL 474 939
1024 DuPont Road Martinsville, VA 24112
Voice: 276.634.4660 Fax: 276.634.4770
www.hcdps.com www.henrycountyva.gov
Non-Emergency Activities
Fire Prevention Monthly YTD Fire Investigations 3 9 Environmental Investigations 0 0 Other Investigative Activities 13 31 Non-Emergency Assists 2 8 Inspections 9 46 Smoke/CO Alarm Install (homes) 5 25 Emergency Management 1 7 Professional Development 18 22 Fire Permits Issued 4 4
Department Training Hours Monthly YTD EMS 110 306 Fire 569 600 Other 1 3
TOTAL 680 909
Volunteer Recruitment/Retention/Training/Pub Ed Monthly YTD Recruitment/Retention Events 8 21 Recruitment Individual Contacts 2 6 Background Checks 10 18 Responder Training Sessions 36 60 Training Contact Hours 2197 3889.5 Public Education Sessions 1 2 HCP CPR Cards Issued 22 40 First Aid/CPR Cards Issued 15 68 Mentoring/Precepting Hours 120 204
Staff responded to three fires which resulted in an investigation being needed to determine the cause and origin of the fire. These included one outdoor fire that damaged a home and two other separate structure fires. Each of the structure fires were determined to be accident but did, at least temporarily, displaced residents. One member of the fire prevention division of the office also began a 24 week law enforcement course at the Piedmont Regional Criminal Justice Academy. This is a requirement in order to complete his training so to be certified as a fire marshal.
The operations division answered 474 calls for service this month. During times not actually responding to emergency calls, staff went into various homes and installed smoke and/or carbon monoxide detectors. This service is something which the department has been participating in for many year which has proven on multiple occasion to save lives. This is also a service staff looks forward to doing as it gives them an opportunity to interact with the citizens during a nonemergency time. Staff also conducted multiple training sessions, which included volunteer participation, related to firefighter personal safety, 12-lead EKG, air truck operations, and much more. The new Emergency Medical Technician class began in February and currently has 15 students. We are excited to see a wide range in student age and diversity within this class. Last Saturday, the volunteer agencies sent staff and units to the EMT class to showcase what their agency does and to recruit new members from this class. After this recruitment event, nearly all of the current EMT class have chosen an agency with which to volunteer.
Henry County Board of Supervisors
Meeting Date March 28, 2017 Item Number 13 Issue Closed Meeting Background If the Board would like one motion to go into a Closed Meeting to cover the items listed on the agenda, the following motion would be in order: “That the Board convene in a Closed Meeting as permitted under the following Sections of the Virginia Freedom of Information Act: §2.2-3711(A)1 for Discussion of Appointees to the Industrial Development Authority and West Piedmont Planning District Commission; §2.2-3711(A)7 for Discussion of Pending Legal Matters; §2.2-3711(A)3 for Discussion of the Acquisition/Disposal of Real Estate; §2.2-3711(A)5 for Discussion of As-Yet Unannounced Industries; §2.2-3711(A)1 for Discussion of Personnel Matters Attachments None Staff Recommendation None
Henry County Board of Supervisors
Meeting Date March 28, 2017 Item Number 14 Issue General Highway Matters Background Lisa Hughes, Resident Engineer for the Virginia Department of Transportation, will address the Board on general highway matters. Attachments None Staff Recommendation None
Henry County Board of Supervisors
Meeting Date March 28, 2017 Item Number 15 Issue Public Hearing – Rezoning Application R-17-02 – Erica Jade
McDaniel Background The property is located at 188 Hales Fish Pond Road in the Blackberry District. The Tax Map number is 25.5(2)/24A. The applicant is requesting the rezoning of approximately 1-acre of a 3-acre tract from Suburban Residential District S-R to Agricultural District A-1. The remaining 2-acres of this tract is already zoned Agricultural District A-1. The applicant intends to place a manufactured home on this property. Attachments
1. Application for Rezoning 2. Letter from Applicant 3. Current Survey 4. Excerpt from the Henry County Tax Map
Staff Recommendation Following a public hearing, both the Planning Commission and staff recommended that the rezoning request be approved.
Henry County Board of Supervisors
Meeting Date March 28, 2017 Item Number 16 Issue Matters Presented by the Public Background No one has contacted the County Administrator’s Office and requested time on the Board’s 6:00 p.m. agenda. Attachments None Staff Recommendation None