BOARD OF GOVERNORS MEETING AGENDA – OPEN SESSION Date: Friday, 27 March 2015 Time: 8:30 a.m. Location: Room 315, Hatley Castle Attendees: Members of the Board of Governors Manager, Board Governance and Planning Executive Team Observers 8:30 am (20 min) 1. Call to order and welcome 8:50 am – 8:55 am (5 min) 2. CONSENT AGENDA Governors may request that any item placed on the Consent Agenda be moved elsewhere. MOTION: That the consent agenda item(s) be received and/or approved by the Board of Governors by consent. 2.1 Approval of the agenda Moved that the agenda be approved as distributed. approval 2.2. Minutes of the Open Session of the 12 December 2014 Board of Governors meeting (attachment 1) Moved that the minutes of the Open Session of the 12 December 2014 Board of Governors meeting be approved as distributed. approval 2.3. DRAFT minutes of the 03 March 2015 Program and Research Council meeting (attachment 2) Moved that the DRAFT minutes of the 03 March 2015 Program and Research Council meeting be received for information. information 2.4. Program revision –Master of Business Administration (attachment 3) Moved that the report on the program revisions to the Master of Business Administration be received for information. information Open Agenda Page 1 of 2
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BOARD OF GOVERNORS MEETING
AGENDA – OPEN SESSION
Date: Friday, 27 March 2015 Time: 8:30 a.m. Location: Room 315, Hatley Castle Attendees: Members of the Board of Governors Manager, Board Governance and Planning Executive Team Observers
8:30 am (20 min)
1. Call to order and welcome
8:50 am – 8:55 am (5 min)
2. CONSENT AGENDA
Governors may request that any item placed on the Consent Agenda be moved elsewhere. MOTION: That the consent agenda item(s) be received and/or approved by the Board of Governors by consent.
2.1 Approval of the agenda Moved that the agenda be approved as distributed.
approval
2.2. Minutes of the Open Session of the 12 December 2014 Board of Governors meeting (attachment 1) Moved that the minutes of the Open Session of the 12 December 2014 Board of Governors meeting be approved as distributed.
approval
2.3. DRAFT minutes of the 03 March 2015 Program and Research Council meeting (attachment 2) Moved that the DRAFT minutes of the 03 March 2015 Program and Research Council meeting be received for information.
information
2.4. Program revision –Master of Business Administration (attachment 3) Moved that the report on the program revisions to the Master of Business Administration be received for information.
information
Open Agenda Page 1 of 2
BOARD OF GOVERNORS MEETING
2.5. Committee assignments for 2015/16 (attachment 4) Moved that the committee assignments for 2015/16 be approved as presented.
approval
2.6. Board of Governors master calendar (attachment 5) Moved that the Board of Governors master calendar be received for information.
information
2.7. Updated 2015/16 Board calendar (attachment 6) Moved that the updated 2015/16 Board calendar be received for information.
information
REGULAR AGENDA
8:55 am – 9:00 am (5 min)
3. Report from the Chair of the Finance and Audit Committee (verbal report)
information
9:00 am – 9:45am (45 min)
4. Report from the Program and Research Council 4.1. Report from the Chair (verbal report)
4.2. Academic Portfolio Plan 2015/16 (attachment 7)
4.3. Program approval – Graduate Certificate in Tourism Management
(attachment 8)
information information approval
9:45 am – 10:00 am (15 min)
5. Report from President 5.1. Global Ambassador Award (attachment 9) 5.2. President’s report (verbal report)
information information
10:00 am 6. Adjournment
BREAK 10:00 a.m. – 10:15 a.m.
Open Agenda Page 2 of 2
Attachment 1
ROYAL ROADS UNIVERSITY BOARD OF GOVERNORS
DRAFT Minutes of the Open Session
Friday, 12 December 2014 Boardroom (room 315), Hatley Castle
PRESENT: Board of Governors: Administration: Wayne Strandlund (Chair & Chancellor – by teleconference) Steve Grundy Allan Cahoon (President & Vice-Chancellor) Pedro Marquez Kathleen Birney Dan Tulip Mary Collins Karen Hakkarainen (recording) Sandy Gray Nigel Greenwood Presenter: Charles Krusekopf Catherine Riggins, Director of Branding, Murray Langdon Marketing and Recruitment Candace Perkins REGRETS: Barj Dhahan Melissa McLean Vern Slaney 1. Call to order – 8:30 a.m.
Due to unforeseen circumstances, Board Chair Wayne Strandlund was unable to attend the meeting in person and, instead, attended by teleconference. In accordance with the provisions of the recently agreed protocol for a Lead Director which specifies the Chair of the Governance and Nominating Committee as first alternate for the Board Chair and the Chair of the Finance and Audit Committee as second alternate, Mary Collins was asked to chair the Open Session by the Board Chair. Mary thanked the President for his hospitality towards board members the previous evening.
2. Consent agenda MOTION (Birney/Perkins) That the consent agenda item(s) be received and/or approved by the Board of Governors by consent: 2.1 Moved that the agenda be approved as distributed. 2.2 Moved that the minutes of the Open Session of the 03 October 2014 Board of Governors
meeting be approved as distributed. 2.3 Moved that the notes of the 18 November 2014 Program and Research Council/Chairs of the
School Advisory Councils meeting be received for information.
12 December 2014 RRU Board of Governors Open Session Page 1
2.4 Moved that the DRAFT minutes of the 18 November 2014 Program and Research Council meeting be received for information.
CARRIED 3. Spotlight on the University
The Board welcomed Catherine Riggins, Director of Branding, Marketing and Recruitment to the meeting for a presentation of the 2014 Future You/Future View campaign. In 2013/14, the university launched a successful Inspiring Connections campaign. The goal of this year’s campaign was to build on connections to engage more deeply with prospective students. The presentation slide deck is available for viewing in the Board’s permanent archive. The Board thanked Catherine for the informative presentation.
4. Report from the Finance and Audit Committee Committee Chair Mary Collins noted the positive financial performance of the university. Projections for year end results are favourable.
5. Report from the Program and Research Council 5.1. Report from the Chair
The President referred members to the consent agenda for the minutes of the recent meetings. The meeting with the Chairs of the School Advisory Councils was particularly welcome by all participants and will be incorporated into the PRC calendar on an annual basis.
5.2. Program cancellation – Graduate Certificate in Leadership and Management
Steve Grundy reported that the School of Leadership Studies is developing a new certificate that reflects current thinking on leadership practice. The new certificate will ladder to leadership degree programs. MOTION (Cahoon/Birney) That the Board of Governors approves the cancellation of the Graduate Certificate in Leadership and Management.
CARRIED
6. Report from the President The President reported that he continues his efforts to build strategic relationships for the university. He participated in the Premier’s Trade Mission to India in November; presented on BC post-secondary education to members of the Chinese Association of Institutional Research; represented the university at the International Leadership Association conference; traveled to Ecuador to build on established relationships in the Ecuadorian market; and has been appointed Canadian Vice-President and Interim-President (one year term) of the International Organization for
12 December 2014 RRU Board of Governors Open Session Page 2
Higher Education. He also reported that a formal announcement has been made regarding a $5M gift from Dr. Sherman Jen to the University.
7. Motion to Adjourn MOTION (Cahoon/Greenwood) That the Open Session be adjourned at 9:10 a.m.
CARRIED
Wayne Strandlund Karen Hakkarainen Chair of the Board of Governors Manager, Board Governance and Planning
12 December 2014 RRU Board of Governors Open Session Page 3
Attachment 2
PROGRAM AND RESEARCH COUNCIL MINUTES MEETING OF TUESDAY 3 MARCH 2015 – 1:00 PM
BLUE HERON HOUSE Voting Members: Allan Cahoon (Chair), Kathleen Birney, Steve Grundy, Charles Krusekopf, Murray Langdon,
Kathryn Laurin, Dan Perrins, Wayne Strandlund Non-voting Members: Mary Bernard, matthew heinz Regrets: Anna Biolik, George Lafond, Brian White Council Support: Margot Bracewell (recording secretary) Guests: Geoff Bird, Sandy Gray, Karen Hakkarainen
1. CALL TO ORDER - APPROVAL OF THE AGENDA - M/S Birney / Krusekopf CARRIED
The chair welcomed new members to PRC: Ms. Kathryn Laurin and Mr. Dan Perrins. Also, Mr. Sandy Gray, joining today as a guest, will be the Board appointed member of PRC beginning in April 2015. Thank you to Ms. Kathleen Birney who has completed her term on PRC; she has been reassigned to serve on another Board committee.
2. APPROVAL OF THE MINUTES OF PREVIOUS MEETINGS:
I) 18 November 2015 - M/S Strandlund / Birney CARRIED 3. BUSINESS/INFORMATION ARISING CAHOON
I) Draft notes from meeting with School Advisory Council chairs Meeting notes provided for information. Members agreed that discussions with the school advisory council chairs in November 2014 were of great value. Another meeting will be scheduled for fall 2015.
4. REPORT FROM ACADEMIC COUNCIL GRUNDY
I) For approval i) Graduate Certificate in Tourism Management BIRD
G. Bird introduced a new 9-credit graduate certificate program proposal that will allow students to design their program of study by selecting three courses from those offered in the MA in Tourism Management. The courses ladder directly into the MA should students wish to continue their studies following the completion of the certificate.
From a financial perspective, students will be registered in existing courses so there is no additional cost associated with delivery. The program will be offered as a pilot (as the delivery mode breaks from the traditional cohort model) and Curriculum Committee will evaluate after one year. Members commented on the benefits of introducing new people and ideas into an existing cohort, in a similar fashion as the MAIS program.
It was clarified that students would expect to complete the program in 12 months, but could take up to two years.
M/S Birney / Laurin That the Program and Research Council recommend to the Board of Governors the approval of the Graduate Certificate in Tourism Management program.
CARRIED
Page 1 of 3
Attachment 2
II) For information i) Program revision – Master of Business Administration GRUNDY
C. Krusekopf summarized the two specialization options for the MBA as approved by Academic Council in December 2014: the Asia-Pacific stream is new; the Europe stream formalizes the current MBA program offering of its residency in Grenoble, France. Each specialization will be offered once per year and students will experience a three week international residency as part of the year-2 curriculum. It was also noted that the Asia-Pacific stream was of particular interest to the BC Minister of International Trade.
M/S Laurin / Langdon Motion: To receive for information, the Academic Council approval to
implement two MBA specializations CARRIED
5. NEW BUSINESS I) Academic 2015/16 Academic Portfolio Plan GRUNDY
S. Grundy provided a high level overview of the annual academic portfolio plan, and how it aligns with the revised strategic direction of the university and informs the 2015/16 operating plan enrolment targets, and outlines academic support and quality initiatives.
Priority actions within the portfolio include new program development, a continued focus on quality, completing a university-wide review of policy, exiting the affiliate model in Asia, and transitioning Study Group programming and responsibilities, among others.
It was noted that implementation teams are in place to address the complex components of the SG/ISC transition, including resourcing and transactional elements (Finance/ Registrar’s Office) pertaining to the revised (pending) agreement. M/S Langdon / Perrins Motion: To endorse the Academic Portfolio Plan 2015-16 and forward to the
Board of Governors for information. CARRIED
II) Board strategic priorities and 2015/16 Calendar CAHOON Members were asked to review and provide feedback on the Board strategic priorities and fiscal calendar. The following item was suggested for Board consideration:
• Elevate the role/purpose of Research within Academic Oversight and identify metrics for which to more formally report out.
III) PRC priorities for 2015/16 CAHOON
Members reviewed the annual PRC schedule and requested the following: • Expand on the reporting of Indigenous/Métis students and internationalization. This may
include research activity, metrics on enrolment, discussion on potential barriers, strategic plans, etc.
IV) PRC terms of reference CAHOON
A minor revision was suggested for item #6: Other - that First Nations be changed to Indigenous/Métis.
V) Relationship with the Board, Board policies related to quality, academic integrity, research, etc. CAHOON S. Grundy reported that a review of university policy is currently underway. As the work unfolds and policies are assessed in the coming months, PRC may be required to review and approve proposed revisions for policies and processes within its purview. M/S Langdon / Perrins Motion: To receive for information, the update on the PRC relationship with
the Board, and Board policies related to quality, academic integrity, research, etc.
Page 2 of 3
Attachment 2
VI) Draft 2015/16 mandate letter – MAVED CAHOON A copy of this letter is provided for information, and to demonstrate RRU’s increased accountability to government.
6. REPORT OF THE PRESIDENT AND VICE-CHANCELLOR CAHOON
The Chair distributed a report on recent activities and accomplishments to council. 7. REPORT OF THE VICE-PRESIDENT ACADEMIC AND PROVOST GRUNDY
S. Grundy referred members to the report contained in the meeting package.
8. OTHER BUSINESS 9. MEETING ADJOURNED M/ Strandlund 2:54PM
Wednesday, May 27, 2015 in HC 315 NEXT SCHEDULED MEETING –
Page 3 of 3
Attachment 3
BOARD OF GOVERNORS
BRIEFING NOTE
MEETING: 27 March 2015
AGENDA ITEM: Program revision – Master of Business Administration
SPONSOR: Allan Cahoon, Chair, Program and Research Council
PURPOSE: For information
At the December 3, 2014 meeting of Academic Council, two MBA program specialization options were approved for implementation. This information was communicated to the Program and Research Council for review and discussion at the March 3, 2015 meeting.
The Master of Business Administration, redesigned in 2009, includes the option of specializations that are responsive to market demand. The approved proposal was for two specializations developed within the approved framework for the program. Students following any of the MBA specialty streams enroll in the relevant courses and complete a business project related to the specialization through the organizational management project. The new specializations are:
• International Business and Innovation - Europe. This builds on an existing opportunity for students to study at the Grenoble School of Management and focuses on business in the European Union and innovation management.
• International Business - Asia Pacific Trade and Investment. This specialization responds to the increasing interest of government and industry in Asia Pacific markets. A field study will allow students to gain first-hand knowledge of cultural and business practices in the region.
Motion: To receive for information, the Academic Council approval to implement two MBA specializations.
Page 1 of 1
Attachment 4
BOARD OF GOVERNORS BRIEFING NOTE
MEETING: Board of Governors, 27 March 2015 AGENDA ITEM: 2015/16 Board committee assignments SPONSOR: Wayne Strandlund, Board Chair PURPOSE: For Decision Discussion: The Board’s policy on its standing committees requires that assignments to the Board’s standing committees shall be made annually by the Board on the recommendation of the Board Chair. Committee chair appointments shall also be approved annually by the Board on the recommendation of the Board Chair. At its 30 January 2015 meeting, the Board received a draft of the Board Chair’s proposed assignments for 2015/16 and were invited to provide any comments to the Board Chair prior to final assignments being brought to the Board for approval in March 2015. Attached is the Board Chair’s recommendation for committee assignments and committee chairs for 2015/16. Assignments are in effect from 01 April 2015 until 31 March 2016. The final assignments presented for approval are the same as those presented in January, with the exception that the Program and Research Council assignments are updated to reflect the new student-elected member who will be joining the Board effective 01 April 2015 for a one year term. Motion: That the Board of Governors approves the committee assignments and committee Chair assignments as presented.
Page 1
ROYAL ROADS UNIVERSITY BOARD OF GOVERNORS
BOARD COMMITTEE MEMBERSHIP – 2015/16
There will be five or more members of the committee: the Chair of the Board, the President, and at least three members of the Board so that at least three of the total are neither employees nor students of the university. The President and any other internal governors are entitled to vote on all matters except those involving internal and external audit, and will not be present at in camera sessions with the auditors. The majority of members shall be able to read and understand financial statements and presentations of a breadth and complexity comparable to those of the university. At least one member of the committee shall have an accounting designation or related financial management expertise.
Governance and Nominating Committee Melissa McLean (Chair) Allan Cahoon (ex officio – statutory) Kathleen Birney Nigel Greenwood Wayne Strandlund(ex officio- policy)
There will be at least five members of the committee: the Chair of the Board, the President, and three or more members who shall be External Members (as defined in the Board Committee Structure document, namely members who are not employees or students of the university). The President is entitled to vote on all matters except those involving his or her annual goals, performance reviews, or compensation.
Finance and Audit Committee Mary Collins (Chair) Allan Cahoon (ex officio – statutory) Barj Dhahan Candace Perkins Vern Slaney Wayne Strandlund (ex officio – policy)
Page 2
ROYAL ROADS UNIVERSITY BOARD OF GOVERNORS
BOARD COMMITTEE MEMBERSHIP – 2015/16
Program and Research Council Employees Allan Cahoon (ex officio Chair – statutory) Steve Grundy (ex officio – statutory; Vice-Chair – policy) Charles Krusekopf (professor-elected Board member) Non-employees Wayne Strandlund (ex officio – policy, Board member) Sandy Gray (Board member) Andrea Kerr (Student-elected member) Anna Biolik (external appointee to 30 June 2016) George Lafond (external appointee to 30 Sept 2016) Kathryn Laurin (external appointee to 01 Feb 2016) Dan Perrins (external appointee to 01 Feb 2018)
There will be at least eight members, including the Chair of the Board, the President, and the Chair of the University’s Academic Council. At least three of the members will be members of the Board of Governors and at least three will be external to the Board and to the University (External Members). As per Section 14 of The RRU Act, at least two-thirds of the members must not be employees of the university. Per the RRU Act, the President is the Chair. (NOTE: For 10 members, 2/3 = 7 members who are not employees of the University.)
Standing Committee on Appeals (All Board members who are not employees or students of the university) Wayne Strandlund (Chair) Kathleen Birney Mary Collins Barj Dhahan Sandy Gray Nigel Greenwood Melissa McLean Vern Slaney
All External Members (as defined in the Board Committee Structure Document, namely members who are not employees or students of the university) of the Board of Governors constitute the Standing Committee on Appeals. The Board Chair is the Chair of the Committee.
Page 3
Attachment 5
BOARD OF GOVERNORS BRIEFING NOTE
MEETING: Governance and Nominating Committee, 05 March 2015 Board of Governors, 27 March 2015 AGENDA ITEM: Board of Governors Master Agenda SPONSOR: Melissa McLean, Chair of the Governance and Nominating Committee PURPOSE: For Information Discussion: The Governance and Nominating Committee requested that a master agenda be created for the Board of Governors. The intent of the agenda is to provide a “road map” for the Board of regularly recurring agenda items and their progression from committee stage through to the Board. This document has been created and was presented to the Governance and Nominating Committee for information on 05 March 2015. It is now presented to the Board for information. The Manager, Board Governance and Planning, will monitor the document to identify any gaps and update it as required. Recommendation and Rationale: It is recommended that the Board of Governors receives this report and master agenda for information.
Page 1
1
2015/16Academic Council PRC G&N F&A agenda closes package distribution Board meeting Convocation
Agenda items:1. Approval of the 2014/15 Audited Financial Statements2. TENTATIVE Approval of government 2015/16 mandate letter
NOTE: the date of the meeting is timed to government reporting deadlines and is subject to confirmation of reporting deadlines
Wed, 06 May 2015 Wednesday, 27 May 20151:00 p.m. - 4:00 p.m.
Thursday, 28 May 201510:00 a.m. - 12:30 p.m.
no meeting scheduled Friday, 05 June 2015
Thursday, 11 June 2015
Friday, 19 June 20158:30 a.m. - 4:30 p.m.
Thursday,18 June 2015
agenda feeds to PRC Agenda items:1. Research - annual research report, strategy, success, collaboration (faculty and student)2. Quality and student satisfaction measures3. Emerging business (e.g. program proposals
Agenda items:1. Review all standing committee terms of reference2. Review Board policies related to governance and other matters under the purview of G&N2. Emerging business (e.g. appointments to the board, nominations for honorees)
Agendas:OpenClosedIn Camera
Agenda items:1. Approval of the Institutional Accountability Plan and Report2. President's 14/15 performance review3. Selection of Committee Vice Chairs4. Approval of standing committee terms of reference5. Board policies6. Spotlight on the university7. Emerging business
Wed, 15 July 2015 Wednesday, 09 September 20151:00 p.m. - 4:00 p.m.
Thursday, 10 September 201510:00 a.m. - 12:30 p.m.
Friday, 18 September 201512:30 p.m. - 4:00 p.m.
Monday, 22 September 2015
Thursday, 25 September 2015
Friday, 02 October 20158:30 a.m. - 4:30 p.m.
Tuesday, 10 Nov 2015
agenda feeds to PRC Agenda items:1. Program reviews: annual and 5 year external2. Academic and student support services - quality and adequacy3. Emerging business (e.g. program proposals)
Agenda items:1. board self-assessment planning and President's 360° review 2. Annual retreat planning3. Emerging business (e.g. appointments to the board, nominations for honorees)
Agenda items:1. 2015/16 first quarter review2. 2014/15 Statement of Financial Information (recommendation of approval to BoG)3. Emerging business
Agendas:OpenClosedIn Camera
Agenda items:1. Royal Roads University Foundation directors meeting and AGM2. 2015/16 first quarter review3. 2014/15 Statement of Financial Information (approval)3. Annual update of board member Conflict of Interest statements4. Planning for Board self-assessment5. Spotlight on the university6. Emerging business
2
2015/16Academic Council PRC G&N F&A agenda closes package distribution Board meeting Convocation
Wed, 14 October 2015 Wednesday, 04 November 20151:00 p.m. - 4:00 p.m.
Thursday, 19 November 201510:00 a.m. - 12:30 p.m.
Friday, 27 November 201512:30 p.m. - 4:00 p.m.
Friday, 27 November 2015
Thursday, 03 December 2015
Friday, 11 December 20158:30 a.m. - 4:30 p.m.
agenda feeds to PRC Agenda items1. Meeting with School Advisory Council Chairs2. Academic direction; new learning & teaching initiatives; technology; badges/MOOCs3.Emerging business (e.g. program proposals)
Agenda items1. Receive resulsts of self-assessment2. Annual retreat - finalize plans3. Emerging business (e.g. appointments to the board, nominations for honorees)
Agenda items:1. 2015/16 Second Quarter Review (YTD and preliminary forecast)2. Emerging business
Agendas:OpenClosedIn Camera
Agenda items:1. 2015/16 Second quarter financial performance review2. Selection of members to attend AGB3. Results of self-assessment4. Spotlight on the university5. Emerging business
N/A N/A N/A N/A N/A Thursday, 21 January 2016
Thursday, 28 January 2016RETREAT8:30 a.m. - 4:30 p.m.
Agendas:Closed Agenda items:
1. Board development - specific topics to be determined
Monday,18 January 2016
Thursday,21 January 2016
Friday, 29 January 2016SPECIAL MEETING8:30 a.m. - 12:30 p.m.
Agendas:Closed
Special meeting agenda items:1. Reflections on the Retreat2. Committee assignments3. 2016/17 Board calendar4. Emerging business
Friday, 12 February 201612:30 p.m. - 4:00 p.m.Agenda items:1. 2016 audit plan2. 2015/16 third quarter financial performance review and year end forecast3. Emerging business
agenda feeds to PRC Agenda items:1. 2015/16 Academic Portfolio Plan2. PRC terms of reference for review and referring onto G&N committee3. Relationship with the Board; Board policies related to quality, academic integrity, research, etc.4. Emerging business (e.g. program proposals)
Agenda items:1. President's annual goals2. Planning for the President's annual performance review3. Review Board strategic plan4. Review G&N terms of reference5. Emerging business (e.g. appointments to the board, nominations for honorees)
Agenda items:1. 2016/17 Operating Plan - includes tuition fees, capital plan2.Review F&A terms of reference3. Emerging business
Agendas:OpenClosedIn Camera
Agenda items:1. Approval of the President's goals for 2016/172. Review/approve Board strategic plan3. Academic portfolio plan4. Board policies5. 2016/17 Operating Plan (includes tuition fees, capital plan)6. Spotlight on the university 7. Emerging business
3
2015/16Academic Council PRC G&N F&A agenda closes package distribution Board meeting Convocation
N/AWednesday, 18 May 201612:30 p.m. - 4:00 p.m.
Thursday, 19 May 2016teleconference: 10:00 a.m. - 10:30 a.m.
Agenda items:1. Approval of the 2015/16 Audited Financial Statements
NOTE: the date of the meeting is timed to government reporting deadlines and is subject to confirmation of reporting deadlines
Royal Roads University Board of Governors – 2015/16 Meeting Schedule
Attachment 6
2015
Program and Research Council
Governance and Nominating Committee
Finance and Audit Board of Governors Convocation
April
May Wednesday, 27 May 1:00 – 4:00
Thursday, 28 May 10:00 – 12:30
Wednesday, 13 May 12:30 – 4:00
CLOSED SPECIAL MEETING1
via teleconference Thursday, 14 May
10:00 – 10:30
June REGULAR MEETING
Monday, 22 June 8:30 – 4:30
Thursday, 18 June 8:30 – 3:30
July
August
September Wednesday, 09 Sept 1:00 – 4:00
Thursday, 10 Sept 10:00 – 12:30
Friday, 18 Sept 12:30 – 4:00
October REGULAR MEETING
Friday, 02 Oct 8:30 – 4:30
November Wednesday, 04 Nov 1:00 – 4:00
Thursday, 19 Nov 10:00 – 12:30
Friday, 27 Nov 12:30 – 4:00 Tuesday, 10 Nov
8:30 – 3:30
December REGULAR MEETING
Monday, 14 Dec 8:30 – 4:30
v. 27 Mar 2015
Royal Roads University Board of Governors – 2015/16 Meeting Schedule
Attachment 6
Notes: 1. Single agenda item – approval of the audited financial statements; meeting date aligns to government reporting deadlines 2. Limited agenda – continuation of the Board Retreat, approval of the annual board and committee meeting schedule (01 April – 31 March) 3. Single agenda item – approval of the audited financial statements; meeting date must align to government reporting deadlines and is subject to confirmation
2016
Program and Research Council
Governance and Nominating Committee
Finance and Audit Board of Governors Convocation
January RETREAT Thursday, 28 Jan
8:30 – 4:30
CLOSED SPECIAL MEETING2
Friday, 29 January 8:30 – 12:30
February Friday, 12 February 12:30 – 4:00
March Wednesday, 02 March 1:00 – 4:00
Thursday, 03 March 10:00 – 12:30
Friday, 18 March 12:30 – 4:30
April
REGULAR MEETING Friday, 01 April
8:30 – 4:30
May
Wednesday, 18 May 12:30 – 4:00
CLOSED SPECIAL MEETING3
via teleconference Thursday, 19 May
10:00 – 10:30
v. 27 Mar 2015
Attachment 7
BOARD OF GOVERNORS
BRIEFING NOTE
MEETING: 27 March 2015
AGENDA ITEM: Academic Portfolio Plan 2015-16
SPONSOR: Allan Cahoon, Chair, Program and Research Council
PURPOSE: For discussion and information
As part of the annual planning cycle at Royal Roads University, the Office of the Vice-President Academic
and Provost engages the faculties and academic support units in the development of a consolidated
portfolio plan. This plan informs the annual operating plan of the university and outlines academic
support and quality initiatives.
Academic planning for 2015-16 began in late summer 2014 with the development of enrolment
projections for all programs, led by the Strategic Enrolment Management committee and Business
Planning and Performance. Departments across the portfolio engaged in planning activities through the
fall 2014 to identify priorities for the coming year to support enrolment, research priorities, and
operational needs.
An academic planning day was held on 2 February 2015, and included presentations by each department
highlighting research, new programs and other initiatives for the coming year. The event was well
attended by faculty and staff from across campus. The presentations and departmental plans informed
the development of the portfolio plan.
Consistent with the Program and Research Council’s work plan, a copy of this document was reviewed
and endorsed at the March 3, 2015 meeting.
Motion:
That the Board of Governors receives the Academic Portfolio Plan 2015-16 for information.
Priorities in Action ................................................................................................................................... 3
Research and Faculty Affairs .................................................................................................................... 8
School and Department Programs and Priorities...................................................................................... 9
Continuing Studies Non-credit and Customized Programs ..................................................................... 23
Academic Support ................................................................................................................................. 25
2
Introduction
The 2015/16 Academic Portfolio Plan is one of a number of institutional plans that collectively shape the
overall direction and priorities for Royal Roads University (RRU).
Overseen by the Office of the Vice-President Academic and Provost, and driven through efforts of the
Strategic Enrolment Management group, academic planning and enrolment forecasting for the 2015/16
period was led by Business Planning and Performance. In consultation with all academic units,
admissions and marketing, domestic and international enrolment forecasts were developed to inform
the operating plan. Academic and support units in turn established priorities to support enrolments and
new programming opportunities in the coming year.
Environmental Scan
The post-secondary system across Canada is showing signs of increased stress. Funding and tuition levels
have been unable to keep up with inflation pressures resulting in larger class sizes, increased reliance on
sessional faculty, program cancelations and increased international enrolments. The pace of economic
growth is moderating from previous projections and the impact of low oil prices is yet to fully
materialize. In BC the hype over LNG seems to have cooled shedding some doubt on the validity of
labour market projections. Those projections resulted in a rush to the trades which now may be
moderating somewhat. The weak Canadian dollar should make Canadian education offering more
attractive globally. School leaving demographic projections are bleak in most areas of Canada with the
exception of large urban centres such as the GTA and Vancouver, resulting in enrolment pressures at
many institutions.
Against this background, RRU is positioned well. With our focus on older returning domestic students
and younger international students we are projecting modest enrolment and revenue growth.
Strategic Priorities
In 2014, at the request of the Board of Governors, the university re-formulated its strategic plan to
reduce the scope, pace and complexity of change. The revised goals and actions are built around three
values (caring, accountable and creative) and five strategic anchors (programs, process, people, place
and prestige).
Programs – grow, diversify and internationalize programs in support of labour market demand
and continuously improve quality (teaching and learning model)
Process – ensure that Royal Roads is a financially sustainable organization
People – align resources and support people to create a high performance organization
Place – ensure that RRU looks after the property and invest for the future
Prestige – build and capitalize on the university’s growing reputation
The Office of the Vice-President Academic and Provost will focus on the following during 2015/16:
3
Programs
1. Maintain and monitor academic quality across all programs
2. Transition Study Group programming and responsibility
3. Carefully exit the affiliate model in Asia
4. Diversify offerings through the introduction of new programs while monitoring carefully
existing programs.
5. Conduct a review of quality assurance policies and related processes
Process
6. Develop and implement a new IT and educational technology plan for the university
7. Review the academic policy framework
People
8. Champion initiatives resulting from the 2014 Cultural Values Assessment
a. Leadership development program
b. Revised performance development process
Place
9. Maximize space utilization through completion of the new academic scheduling and space
allocation system
10. Consolidate student services into the library building
11. Support requirements for new building/residences
Prestige
12. Publish Learning and Teaching Model cases
13. Support scholarly dissemination of faculty research
Priorities in Action
1. Maintain and monitor academic quality across all programs
Academic quality continues to be a top priority and involves engagement from all levels of the
institution to ensure programming is relevant to our industry, government and community stakeholders.
The overall framework is outlined in Figure 1.
Advisory councils provide strategic insight about the issues, trends and developments related to the
education needs of professionals served by programs offered in the school. Council chairs are invited to
meet with the Program and Research Council on an annual basis to provide an update on their work and
discuss new opportunities for programming and research.
Every program conducts an annual review. These provide a summary of key performance indicators
associated with individual program performance and inform quality improvement processes. The
results are reported to Academic Council and Program and Research Council for discussion and a
summary is provided to the Board of Governors.
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Figure 1: Quality Assurance Matrix
Each program also undergoes a comprehensive external review every five years for the purpose of
program validation and improvement. External program reviews planned for 2015/16 include:
MA Leadership
Doctor of Social Sciences
BA Justice Studies
MA Interdisciplinary Studies
MA Intercultural and International Communication
Master of Business Administration
2. Transition Study Group programming and responsibility.
As part of a new agreement with Study Group, responsibility and day-to-day oversight for international
first and second year programming and for-credit preparatory courses is moving to Royal Roads. Study
Group will continue to be responsible for language and preparatory education as well as an increased
role in marketing and recruitment.
The undergraduate program will be redesigned to include ESL instruction that is integrated with
academics the first year. There will also be more rigour in language testing to ensure students meet
progression requirements to support their success. The first year curriculum will continue to be a
common interdisciplinary year for all students and delivered through the Office of Interdisciplinary
Studies in the Faculty of Social and Applied Sciences. Second year curriculum will focus on business,
tourism and hospitality, delivered through the two schools in the Faculty of Management. For-credit
courses in the Pre-master’s Program will also be developed and delivered through the Faculty of
Management.
A new agreement between Study Group and Royal Roads is expected to be in place by March 2015. A
management team will oversee the transition and Royal Roads will assume responsibility for delivery of
programming by September 2015.
Student Course Evaluations
Student Feedback Surveys
Annual Program Reviews
Completed by the Program Heads
5-year External Program Reviews
Self-study guide External Program Review Report School response to Report
School Advisory Councils
Review by VP Academic
Review by Academic Council (may include Curriculum Committee and Admissions Committee)
Review by Program and Research Council
Summary provided to the Board of Governors
Relevant information shared with Marketing portfolio re: business development opportunities
QA Policy Documents
RRU Quality Assurance Policy, 2007(Board of Governors)
Academic Council Quality Assurance Policy, 2007
Implementation of the RRU QA Policy (Curriculum Cmtte)
currently under review
RRU Research Ethics Policy, 2011
QA Process Documents and Resources
VPA SharePoint site
Terms of Reference: Program & Research Council Academic Council Curriculum Committee School Advisory Councils
Annual program review template
5-year external review template
5
3. Carefully exit the affiliate model in Asia.
The university continues to teach-out the MBA program in mainland China, Hong Kong and Bangladesh.
Remaining students in those locations are completing the organizational consulting project, the final
requirement for graduation. The MBA in Taiwan will cease to admit new students effective
March 31, 2015 and transition to teach out.
Table 1: Remaining Students in Offshore Teach-out
Affiliate Location Remaining
PRTC Guangzhou 33
IIBE Zhuhai 5
FuYou Shenzhen 58
Shanghai 10
Hong Kong 10
Taiwan 150
PML Dhaka, Chittagong 10
4. Diversify offerings through the introduction of new programs while monitoring carefully existing
programs.
The following programs will be introduced in 2015/16:
GC Change Management
GC Organization Design & Development
GC Tourism Management
GC Workplace Innovation
MA Higher Education Administration & Leadership, including:
– GC Business Development in International Education
– GC Systems Leadership in Higher Education
Enrolment will be monitored carefully by the Strategic Enrolment Management group, this formal
committee meets monthly and is responsible for enrolment tracking and appropriate response to
emerging trends.
Key enrolment ratios remain largely unchanged (Table 2) with an overall expected enrolment growth of
approximately 6%.
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Table 2: Enrolments and Revenue
2014/15 Forecast
2015/16 Plan
Change
Enrolment 3,792 4,034 +6%
FTE 2,511 2,669 +6%
Revenue ($000) 28,789 31,637 +10%
Grad 1,628 (65%) 1,814 (68%) +11%
Undergrad 884 (35%) 855 (32%) -3%
Blended 1,671 (67%) 1,722 (65%) +3%
On-campus 766 (30%) 800 (30%) +4%
On-line 74 (3%) 147 (5%) +99%
Domestic 2,073 (83%) 2,219 (83%) +7%
International 438 (17%) 450 (17%) +3%
Non-credit ($000) 1,841 2,104 +14%
5. Conduct a review of quality assurance polices and related processes.
A comprehensive review of quality assurance policies will be completed during 2015/16. Alignment of
policies and supporting processes to ensure clear guidelines and standards are reflected in practice will
lead to efficiencies in program development and oversight.
6. Develop and Implement a new IT and Educational Technology Plan
Technology plays a central and important part in supporting the learning and teaching process at Royal
Roads. It is fundamental to the design of program delivery structures and is an essential component of
both online and face-to-face programming It is critical that RRU remains at the forefront in the use of
technology in its pedagogy, especially as many other institutions are also investing heavily in flexible and
technology-enabled teaching and learning.1
1UBC Flexible Learning Strategy http:flexible.learning.ubc.ca/, accessed September 18, 2014
7
There are five strategies to the Royal Roads technology plan in support of the learning and teaching
model:
Appropriate classroom hardware and media support for faculty and students, which supports a
new paradigm of sharing information in physical spaces where everyone, not just the
instructor, has technical access to showcasing from their laptop or mobile device on the screen
Appropriate learning technologies and the support required for both faculty and students to
optimize the use of “creator/maker” technologies
Appropriate technology architecture to support the above, balancing openness, mobility, use
of the cloud and security
Enterprise systems that directly and indirectly support teaching and research
Succession planning, training and development and retention of IT and learning technology
staff
7. Review the Academic Policy Framework
Policies, guidelines and regulations have grown organically over the years. They are sometimes hard to
find, sometimes inconsistently applied, sometimes not even known, and sometimes not approved. This
year the VPA’s office will undertake a policy sweep across all units, organize policies into a more
organized taxonomy and amend and approve where necessary. A searchable depository will then be
implemented for all policies.
8. Champion Initiatives resulting from the Cultural Values Assessment
A leadership development program will be built for new and emerging managers at the university. A
task group is already working and will jointly develop recommendations to the VPA and the AVP Human
Resources. A similar approach will be undertaken to simplify the performance evaluation system to
better align with organizational values and direction.
9. Maximize space utilization through completion of the new academic scheduling and space
allocation system.
Current projections indicate that the university will be short of space before we can build new
classrooms. The Registrar is tasked with implementing solutions including new systems. This year will
see those systems fully implemented and allow for much improved planning and reporting as the
university moves to optimize space allocation. Some movement in program start dates may be
required.
10. Consolidate student services into the library
As international student services are merged with domestic student services, the university will pilot a
more integrated service model for students. With that in mind renovations to the library will allow
almost all student facing services to move into one building and present a more welcoming service
centre for students.
11. Support requirements for new building and residences
It is anticipated RRU will move to the detailed planning stage for a new academic building and break
ground on additional student accommodation. The Office of the VP Academic will support the design
and programming of the new buildings for academic and student support.
8
12. Publish Learning and Teaching Model cases
A series of workshops hosted by the Centre for Teaching and Educational Technologies (CTET) were
delivered throughout 2014. The workshops provided opportunity to take an in-depth look at each of the
core components of the Learning and Teaching Model. Faculty shared stories showcasing how they had
demonstrated a core component in their course, program or school.
The university will produce a series of monographs focusing on current practices related to the Learning
and Teaching Model. Three volumes are planned: 1. Case studies of existing practices; 2. Institutional
change and transformation initiatives; and 3. New innovations in learning and teaching. The
monographs will be published as Open Educational Resources, beginning with volume 1 in 2015.
13. Support scholarly dissemination of faculty research
In addition to the normal grants made available for faculty conference travel and research, Royal Roads
will begin publishing the Canadian Journal of Applied Research - collaboration between the Library, the
Office of Research and the faculties.
Research and Faculty Affairs
Research By virtue of the Royal Roads University Act, the university is mandated to do both teaching and research.
Over the past fifteen years Royal Roads has steadily built the structures, processes and support required
to facilitate individual faculty member and student research programs and projects, a university-wide
research strategy, research chairs, centres, and infrastructure. In so doing, the drive to maintain RRU’s
difference while demonstrating the quality and standards required to support teaching programs and
compete for research awards has been paramount.
Over the coming year Research Services will focus on this difference by prioritizing RRU’s research
impact. Capturing what constitutes Royal Roads’ impact will amplify the value of the integrated
components of the majority of the university’s research – interdisciplinarity, applied nature, and
changed orientation. The three overarching themes which in turn reflect the content of teaching
programs will continue to guide our progress - innovative learning, thriving organizations and
sustainable communities, livelihoods and the environment.
In 2014/15, the research outcomes/impact report regarding ‘how RRU research is making a difference’
was finalized and submitted. The RRU Research Committee is now developing strategies and
suggestions with regard to the implementation of recommendations contained in the report. In
addition, the committee will be suggesting research measures that demonstrate commitment to, and
the impact of, the three research themes.
The Ethics Office is an important component for maintaining quality and therefore the value of RRU
degrees and certificates. It supports all ethical review requests for both faculty members and students,
averaging 450-600 per year, as well as many related activities including the support for the ethical
review board, the integrity policy, coordination with other research ethics boards (REBs) in Canada and
speaking to each cohort in the majority of RRU programs. With a stable and efficient system in place, a
priority for 2015/16 is increased efficiency with other REBs in Canada by streamlining processes that
involve student requests to multiple REBs.
9
Faculty Affairs This year will focus on expanding the activity and stabilizing the Faculty Affairs component of the
portfolio to facilitate the best possible support for, and engagement with, faculty members, including
associate faculty members. Since its establishment several years ago, many processes have been
initiated including an associate faculty database accessed through a SharePoint site.
The Faculty Affairs portfolio also includes a suite of activities that would normally reside in an office of
graduate studies. As per the 2013 Academic Council motion, the office has been assigned the central
locus of oversight for master’s theses. Progress has been made on systematic processes and a
SharePoint site has been built with one hundred supervisory committees approved. Specific activities for
2015-16 include the following:
Improvements to the SharePoint site
Expansion of numbers of potential associate faculty in our database
HR policies for associate faculty
Publishing additional associate faculty profiles
Potential webpage instances for faculty including associate faculty
Fall survey for associate faculty
Planning another ProD day for faculty and associate faculty
Identifying communication mechanisms
School and Department Programs and Priorities
School of Humanitarian Studies
The School of Humanitarian Studies has crafted a statement that captures faculty and staff’s collective
interpretation of their ‘brand’ of humanitarian studies, which is a new field of study. This statement
identifies the values and ideals that frame the school’s understanding of humanitarianism, and talks
about the implementation of these values. The school will present the statement to its advisory council
for feedback and once finalized, it will help to position the school within Royal Roads University as well
as externally.
Faculty members’ areas of research and scholarship include:
Ken Christie: State formation in MENA, human rights & corporate responsibility in SE Asia,
politics of remembrance & war tourism, case studies in human security.
Robin Cox: Social innovation and disaster resilience, youth engagement and empowerment,
disaster resilience and recovery, psychosocial dimensions of disaster management, arts-based
& participatory research, gender.
Eva Malisius: Conflict theory & practice, norms & differences in human therapeutic cloning
regulations, gender issues, intra-group identity in post-conflict contexts.
Kathleen Manion: Child welfare & youth justice.
Erich Schellhammer: Peace leadership, accreditation of peace professionals.
Jean Slick: Case- and problem-based pedagogies, disaster recovery.
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Michael Young: Homelessness, mental health and addictions in the western Canadian arctic,
gang intervention in the CRD, therapeutic communities, entrepreneurship training for
offenders.
Each of the school’s programs was designed to meet a unique labour market need not served by other
universities in BC. Programs offered are:
MA Conflict Analysis and Management – blended
– Graduate Diploma Conflict Analysis and Management – blended, ladders into MA
MA Disaster and Emergency Management – blended
– Graduate Diploma Disaster and Emergency Management – blended, ladders into MA
MA Human Security and Peacebuilding – blended
– Graduate Diploma Human Security and Peacebuilding – blended, ladders into MA
BA Justice Studies – blended and on-campus
In 2015/16, BA Justice Studies faculty will be developing recommendations for changes to some courses
as part of the 5 year external review process. The self-study will be completed in the April to August
period, and the on-site external review meeting is planned for November.
In the graduate programs, the school will complete the teach-out of the old Conflict Analysis and
Management, Disaster and Emergency Management, and Human Security and Peacebuilding programs,
with these programs concluding in the fall of 2015. The implementation of the harmonized graduate
program model is continuing. Sixteen courses are slated for development during 2015/16, this includes
7 new program-based courses and 9 new elective courses.
The following programming opportunities, as identified at the school retreat in the fall of 2014, are now
under consideration and will be explored in more detail with the advisory council at their meeting in the
spring of 2015:
MA in Humanitarian Studies, MA in Critical Justice Studies or Peace Leadership
BA in Humanitarian Studies
Graduate Certificate in Transformative Mediation
Graduate Certificates based on current programming
Courses to support Emergency Manager Certification
Table 3: School of Humanitarian Studies Enrolments
With respect to staffing, plans include new hires for one faculty for a two-year term to support a range
of initiatives including Year 2 programming and a permanent staff position for the BA Global Tourism
Management. As well, the school will explore joint teaching for core faculty to accommodate workload
and support cultural integrated learning for core and associate faculty and staff.
The school finds itself involved with various heritage and stewardship projects that overlap with the goal
of sustainable stewardship of the site. It will continue to leverage the university’s status as an historic
site in order to build partnerships with Parks Canada, Heritage BC and other agencies for purposes of
research, consulting, internship and program recruitment. In addition, the school will deliver one
provincial forum on heritage.
School of Leadership Studies
All programs in the School of Leadership studies are aligned with the four guiding principles: leadership
for engagement, engaged scholarship, orientation to possibility, and learning for transformation.
Faculty are engaged in a variety of research and scholarly activity including:
Catherine Etmanski: Environmental praxis, teaching participatory research, and the use of art-
based methods in promoting dialogue and democracy
Eileen Piggot-Irvine: Evaluation Study of Action Research Project
Marilyn Taylor: Emergent learning, organizational culture change, values-based leadership and
graduate leadership education
Niels Agger-Gupta: World Cafe as an action research method , appreciative inquiry
Ronald Lindstrom: Health systems leadership, change management, impact of LEADS
framework
Wendy Rowe: Thriving research, action research methodology/impact
Brigitte Harris: Developing nurse leaders
13
Almost all faculty will present at the International Leadership Association 2015 Barcelona. RRU will sign
a new MOU with Island Health in early 2015 that will include collaboration in research and
programming, and will include partnerships with the School of Leadership Studies.
Existing programs in the school:
MA Leadership and MA Leadership Health Specialization – a five-year review will be conducted
in April 2015 and revisions will be planned following the review
MA Global Leadership – launched in February 2015
Graduate Certificate in Values Based Leadership – the anticipated launch of the revised
certificate is October 5, 2015. The certificate is stand-alone and also offered as an alternative
to the MA Leadership Residency 1 as well as an option within the MA Interdisciplinary Studies
and the MBA programs.
Figure 2: School of Leadership At a Glance
The university signed a memorandum of understanding with Continuing Education Unit of the Society
for Participatory Research in Asia (PRIA) (India) in 2014. The school has been working with PRIA’s
Dr. Martha Farrell in developing a course for the MA Global Leadership and on other co-development
initiatives.
Two new programs are proposed for development in 2015/16:
BA Leadership for Sustainability – the program proposal has been jointly developed with the
School of Environment and Sustainability and will move through approval process in 2015 with
an anticipated launch in late 2016 or early 2017.
14
Graduate Certificate in Personal and Team Leadership – this certificate, which consists of the
blended MA Leadership Residency 1 Term is at the proposal stage of development, with an
anticipated launch date of June 2016 and will also be an option in the MA Interdisciplinary
Studies.
Table5: School of Leadership Studies Enrolments
Program 2014/15 2015/16 Plan
MAL 139 132 MAL Health 48 44 MAGL 10 17 GCVBL n/a 10 TOTAL 197 203
The school held a highly successful Leadership Conference in 2013 and will offer its second conference in
October 2015. It will provide an event that brings alumni back to RRU as well as promoting a community
of practice among alumni and leadership practitioners. Keynote speakers will include Otto Scharmer
and Joyce Banda.
Staffing in the school is expected to grow as new programs come online. Currently planned are one
faculty and one staff in 2015 to support the MA Global Leadership, and 0.5 faculty and 2.5 staff to
support the BA Leadership for Sustainability and certificates in 2016.
Office of Interdisciplinary Studies
The Office of Interdisciplinary Studies (OIS) offers programs that uniquely immerse interdisciplinary
students in transprofessional cohorts that allow them to study and work with working professionals
from a wide range of career fields. OIS programs help innovative individuals and critical thinkers to
identify creative solutions to traditional challenges.
Faculty areas of research:
Brian Belcher: Canada Research Chair in Sustainable Research Effectiveness
Siomonn Pulla: History of Indigenous-settler relations in the Commonwealth, northern issues
and Metis political resurgence and representation in Canada.
Bernard Schissel: Human rights of children, youth and young adults in western democracies
OIS offers the following programs:
Doctor of Social Sciences - blended
MA Interdisciplinary Studies (MAIS) – blended and online
BA Interdisciplinary Studies (BAIS) – blended and online
Graduate Certificate Sustainable Community Development – blended
Grad Cert Intercultural Comm. Leadership – blended
Grad Cert Professional Comm. Management – blended
The first six students graduated from the Doctor of Social Sciences in 2014/15. The program is seeing an
increase in applications from international and indigenous students, and an intake is planned for Calgary
15
beginning in July 2015 with a residency held on the Southern Alberta Institute of Technology campus in
August. The program will undergo a five-year external review in 2015.
The MAIS program has expanded its course offerings to include 3 MBA courses. Students have been
successful obtaining scholarships, including 2 SSHRC and 1 CIHR recipients. BAIS will move to one intake
annually each September. Of the 15 students currently enrolled, 4 are pursuing an indigenous
specialization.
OIS will assume responsibility for delivery of Year 1 from the International Study Centre.
Table 6: Office of Interdisciplinary Studies Enrolments
Program 2014/15 2015/16 Plan
DSocSci 14 18 MAIS 56 50 BAIS 11 10 Year 1 81 68 GCSCD 5 5 GCICL 2 5 GCPCM+ 18 18 TOTAL 187 174
School of Education and Technology
The School of Education and Technology aims to meet the modern challenges in the educational field
and to expand the skills of educators, enabling them to meet local, national and global labour market
needs. The programs offered support the school’s vision Inspiring leaders in learning and innovation.
The school’s faculty are engaged in research in the following areas:
Open scholarship including: open education, open learning, and open research/publishing
Design based research
Maker movement and constructionist learning
Application of the continuum of problem based learning
Student support
Learning community development
Learner experience
Scholarship of Teaching and Learning
Educational reform in international contexts
Team-based assessment
Programs offered include:
MA in Learning and Technology – online and blended
– Graduate Diploma in Learning and Technology – online and blended, ladders into MA
MA in Educational Leadership and Management - blended
– Graduate Diploma in Educational Leadership and Management – blended, ladders into MA
MA in Educational Leadership and Management (international) blended
16
Graduate Certificate in Instructional Design – online
Graduate Certificate in Online Learning Facilitation – online
MA in Higher Education Administration and Leadership (including specialization in international education) – blended, launching in 2015 – Graduate Certificate in Systems Leadership in Higher Education – online, ladders into MA
– Graduate Certificate in Business Development in International Education – online, ladders
into MA
The university entered an agreement with Maple Leaf Educational Systems to deliver a customized MA
Educational Leadership and Management to Maple Leaf teachers. The program begins with a bridging
component designed to familiarize students with RRU and western approaches to teaching. It will
feature a combination of blended courses and fully online courses delivered in English and Chinese.
Work is underway to adapt courses, including selecting appropriate Chinese-language learning
resources. A Chinese-language instance of Moodle will be implemented to support the program. The
program will serve as a pilot for bilingual delivery and the model may be extended to future
opportunities.
In 2015, school will undertake revisions to the MA Diploma in Learning and Technology, incorporating
feedback received during the 2014 five-year review. It will also review the GC Online Learning and
Facilitation, which has not attracted sufficient interest to launch since its approval in 2013.
New programs under consideration include:
Graduate Diploma in Designing and Facilitating Online Learning
Graduate Diploma in Higher Education Administration and Leadership (including specialization in
international education)
Table 7: School of Education and Technology Enrolments
Student Services enhances the student experience by increasing opportunities for involvement with the
university and supporting opportunities for personal and professional growth; reducing barriers and
enabling students to focus on academic success.
Figure 5: Student Services at RRU
Goals for 2015/15 include:
Launch self-paced online course in Career Enhancement Services and increase use and
awareness of the career services database Symplicity
Develop short video resources to assist students with financial planning
Streamline the online awards process
Develop a comprehensive new student orientation module
Develop a leadership/transition program for RRU Student Association council members
Continue deliverables from Status of Women grant
Launch centralized coaching services for FSAS
Pilot a centralized learning skills support service
Develop a plan for mental health and wellness education
Review student conduct procedures
Participate in Student Conduct Administrators Roundtable
Develop RRU Proud Online
Increase use of Student Ambassador program to engage student leaders
Participation in ACE/CACEE
Admissions and Registrar
The Registrar’s Office at RRU includes functions in admissions and registration services. Broadly
speaking, the role of the Registrar’s Office (as adapted from The Registrar’s Guide published by AACRAO)
is to respond to requests from students and staff for information and services related to admissions and
28
registration, to respond to institutional requests for student-related data, and to safeguard the integrity
and security of the institution’s records and degrees.
The daily work of the Admissions and Enrolment Services (AES) office and the International Admissions
and Registration (IAR) office includes the following basic functions:
Managing prospect advising
Admitting eligible applicants within program capacities
Monitoring for and working to prevent application fraud
Supporting external transfer and articulation agreements (and working with these agreements
to facilitate the admission of affected applicants).
It should be noted that, when applicants accept an offer of admission, this office admits them into the
appropriate program offering and then immediately registers them into all of the non-elective courses
associated with that intake.
Meanwhile, the daily work of the registration services area within the Registrar’s Office includes the
following basic functions:
Managing registration and record-keeping functions (e.g., setting up programs and courses in
Agresso, performing degree audits, preparing and maintaining official lists of graduates)
Protecting the confidentiality of student records
Managing student records (including risk of loss and disaster recovery)
Supporting the building of academic schedules
Allocating classrooms and other academic space to support the instructional activity of our
academic program areas.
In addition, the Registrar’s Office plays a significant role in assisting the broader university community
with planning, as follows:
Supporting enrolment management reporting
Monitoring and supporting curriculum development (including official records of program and
course offerings)
Recommending, drafting, monitoring, amending academic regulations and policy (including
enforcement, where appropriate)
Leading projects to improve business process in admissions and registration services
The major projects for the Registrar’s Office in 2015/16 include the following:
1. Academic scheduling and classroom allocation
a. Implement the next phases of EMS Campus software, classroom ‘optimization’, master
calendar
b. Review program and course scheduling options with programs, schools, faculties
2. Admission and registration processes supporting the ISC transition
3. Build a fully automated application for international students and third-party agents
4. Review admission policy and practice
a. Review admission assessment and adjudication for standard and flexible admission,
build a standard admission assessment rubric
29
b. Build and maintain training options for flexible admission assessors
c. Review the flexible admission process, recommend and build improvements
5. Support the prospect conversion taskforce
6. Guaranteed or dual admission protocol: build pilot with selected Vancouver Island colleges
7. Program and course records
a. Transcript renewal
b. Academic calendar revitalization
c. Course outline storage
d. Off-shore program delivery (with affiliates and partnerships)
8. Enrolment reporting
a. Student life cycle reporting
b. Enrolment forecasting
c. Prospect and applicant management reporting
9. Front burner issues:
a. Implement ‘payment card industry’ (PCI) compliance recommendations
b. Ancillary fees review and implementation
c. Review and standardize ‘general studies’ (i.e., continuing education) business processes
d. Exchange student process
e. Micro-credentials and other stackable academic programming
f. Finding business process efficiencies
10. Back burner issues:
a. Course-by-course registration: work with IT and business planning to determine if an
incremental approach will serve RRU better than the ‘big bang’ of a rebuild
b. Registration timeframe: reduce the time between registration and the start of classes
and/or devise a way for students to register themselves in programs or courses
IT-Services
In conjunction with CTET, IT-Services is responsible for development and support of the RRU e-learning
platform. The department is also responsible for acquisition, service and support of all technology and
systems across the campus with the exception of classroom technology, which is managed jointly with
CTET.
As in previous years, there will again be significant upgrades to infrastructure as part of the university
lease strategy. The key foundation for systems support and development is a scalable and secure
technology infrastructure which was enabled through a lease strategy begun in 2004/05. This strategy
has resulted in an annual operationalized investment of $812K. Considerable increases in capacity to
meet a growing demand have been achieved without increasing this annual investment through
consistent technological advances and price reductions within the industry. It is expected this strategy
will remain viable into the near future and costs will remain constant.
IT-Services meets with university business owners and their representatives on a quarterly basis to
review their in-progress projects and future project requests. These meetings result in a quarterly
“Projects Plan” consisting of a list of prioritized projects that require IT-Services support.
Project highlights for 2015-16 are expected to include:
30
Operationalized Moodle upgrades
Non-credit course management system
Associate faculty/course association in Agresso
New Help Desk ticketing managing system
One Username for students
Letter of Permission requests automation
Online applications for international students
Mapping alumni online - alumni location/info pins on map
Free Microsoft Office for students, faculty and staff
Web global navigation changes and continuing improvements to web usability
Developing mobile support roadmap and working on implementation
Online and printable “Academic Calendar”
Human Resources website
PCI Compliance
Attachment 8
BOARD OF GOVERNORS
BRIEFING NOTE
MEETING: 27 March 2015
AGENDA ITEM: New program – Graduate Certificate in Tourism Management
SPONSOR: Allan Cahoon, Chair, Program and Research Council
PURPOSE: For Approval
Consistent with its terms of reference, the Program and Research Council reviewed this new program proposal at the March 3, 2015 meeting and recommends the approval of the Graduate Certificate in Tourism Management (GCTM) by the Board of Governors. The full program proposal is available for review on request.
Approval Process
Full program proposal reviewed and approved by:
• Dean, Faculty of Management – 29 August 2014 • Curriculum Committee – 7 October 2014 • Academic Council – 3 December 2014 • Program and Research Council – 3 March 2015
Summary
This 9-credit program responds to the numerous requests received from prospective students looking to increase their skill set in the realm of tourism management without committing to the full Master of Arts in Tourism Management (MATM). The aim of the certificate is to support personal customization of learning by allowing students to select their own courses based on their needs and interests. The structure will also allow for continuous intake throughout the year; facilitate early departure from MATM; and/or provide a credential for those wishing to take other graduate degrees (MAIS).
Anticipated launch date:
It is proposed that the GCTM be launched in spring of 2015/16. Given the non-cohort structure of the GCTM that steps away from the Learning and Teaching Model, this is an exploratory 12-month pilot, followed by a program assessment.
Page 1 of 2
Targeted steady state enrolment:
We are projecting an initial (minimum) enrolment of three students and keeping a conservative measure of three students per year ongoing. The target is conservative, given that it is a pilot and there are no significant costs associated with delivery. There is an initial investment of $10K to launch the program purely for marketing and recruitment costs. Program delivery costs are made up of the additional cost per student per course for associate faculty and general program delivery expenses. No additional staff or faculty expenses are expected to support the delivery of this program.
Fit to Strategic Direction:
The certificate will complement the existing MATM offering, both on campus and blended versions. The GC aligns with the university’s mandate for applied learning and supports the international strategy. In addition, the GCTM supports the university’s goals as follows:
• Goal 1: Demand-driven growth in high-quality, effective education and research that contribute to economic prosperity, social advancement, and environmental sustainability: any tuition made by the GCTM will go directly to the bottom line as costs are already associated with the MATM.
• Goal 2: The university of choice for relevant applied and professional education providing
continuous opportunities to learn and transform lives and careers: the quality of our courses has gained a strong reputation and this model will allow individuals to design shorter learning opportunities.
• Goal 3: A financially sustainable, high-performance organization: the GCTM will not require any
new funding aside from marketing and promotion ($10,000). It will therefore represent increased cost efficiencies for expenditures related to the existing MATM.
Motion: That the Board of Governors approves the new program, Graduate Certificate in Tourism Management.
Tuition - Domestic $5,980Tuition - International $7,530
3 new students1.5 FTEs
Program Tuition (Less Attrition) $17,043Investment $10,000Payback (years from January 2015) 0.65Contribution Margin at Steady State $15,363Contribution Margin % 90%Net Profit at Steady State $14,238
EXPECTED VERSION
Annual Enrollment (Steady State)
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Attachment 9
BOARD OF GOVERNORS
MEETING: Governance & Nominating Committee – 05 March 2015 Board of Governors – 27 March 2015 AGENDA ITEM: Royal Roads Global Ambassador Award Terms of Reference SPONSOR: Allan Cahoon, President and Vice-Chancellor PURPOSE: For Information Synopsis: The university has established the Global Ambassador Award to celebrate and recognize its international alumni and strategic international partners. Details of the award are provided to the Board of Governors for information and the draft Terms of Reference are appended to this report for reference. Discussion: The purpose of the award is to celebrate and recognize the success of an international Royal Roads alumnus or international strategic partner who supports Royal Roads University internationally and who embodies and represents the values of RRU. The award is also intended to continue to engage such leaders in promoting the university internationally. The award is to be given out annually at convocation. The Royal Roads Global Ambassador Award will be selected by the President from a list of nominations recommended by the Royal Roads University’s Advisory Committee on Global Advancement, and approved by RRU’s Executive Committee. Nominations will be solicited annually from members of the international alumni associations, International Fellows, and strategic partners. The Terms of Reference propose that two letters of recommendation, together with a current curriculum vitae, be submitted to the Vice President Global, Marketing and Business Development, by June 30th, of any year. Lastly it is recommended that the first Ambassador Award be awarded out at the Global Alumni Event being held on campus on September 12, 2015. The Global Ambassador Award complements the Alumni Leadership Awards that are given annually to recognize RRU’s domestic alumni. Next Steps: Finalize the Terms of Reference and begin the solicitation process for nominees.
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Fit to Strategic Direction: The Global Ambassador Alumni Award fits with the goal of “a university with strong partnerships, responsive to our alumni and communities we serve.” Options: N/A Implications:
A) Financial: N/A B) Human Resource: N/A C) Campus Plan: N/A D) Stakeholder/Community: N/A E) Other: N/A
Risk to the University: N/A Recommendation and Rationale: It is recommended that the attached Royal Roads Global Ambassador Award Terms of Reference be received for information.
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Proposed: Royal Roads Global Ambassador Award Terms of Reference
Description of Award The Royal Roads Global Ambassador Award celebrates an outstanding international alumnus, strategic partner and/or international friend/collaborator of Royal Roads University. The recipient has achieved success in his/her workplace and profession, and/or outstanding leadership in the community, and reflects the values and ideals associated with Royal Roads University. The award recognizes the recipient’s international advocacy and promotion of Royal Roads University. The award is made annually at convocation by the President. Spirit and Purpose The Royal Roads Global Ambassador Award is intended to celebrate each year the accomplishments of an international Royal Roads University alumnus, strategic partner and/or distinguished advocate provide and recognize a shared initiative that reinforces the value of the Royal Roads University credential and our common commitment to the global alumni community. The award is also intended to continue to engage such leaders in promoting the university internationally. Recipients will be successful individuals whose career and personal achievements make them admirable representatives of the university. Published Description The Royal Roads Global Ambassador Award will be presented annually to an outstanding international alumnus, strategic partner and/or international friend/collaborator of Royal Roads University. The Royal Roads Global Ambassador will act as the university’s honoured ambassador in his/her respective region. This prestigious award is given to a high-achieving individual who embodies the characteristics of an exceptional ambassador for the university. The recipient will be recognized formally at a Royal Roads Convocation, his/her name will be recorded on a plaque kept at Hatley Castle, and he/she will be provided special honours and privileges as defined by the President. The Royal Roads Global Ambassador will continue to help promote the university, its programs, and its positive impact on students, alumni, and communities locally and around the world. Selection The Royal Roads Global Ambassador Award will be selected by the President from a list of nominations recommended by Royal Roads University’s Advisory Committee on Global Advancement, and approved by the Executive Committee of Royal Roads University. Nominations will be solicited annually from members of the international alumni associations, International Fellows, and strategic partners. Two letters of recommendation, together with a current curriculum vitae, should be submitted to the Vice President Global, Marketing and Business Development, by June 30th, of any year. Award date: The Royal Roads Global Ambassador Award will be awarded annually at a Royal Roads Convocation convenient for the recipient to attend. The first award recipient will be announced at the Global Alumni Event on September 12, 2015 in Victoria.