In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the Superintendent's Office (626) 471-2010, twenty-four hours prior to the meeting so that reasonable arrangements can be made. The Administration Center Board Room is wheelchair accessible. In accordance with a recent amendment to the Ralph M. Brown Act, public records related to the public session agenda, that are distributed to the Governing Board less than 72 hours before a regular meeting, may be inspected by the public at the District Administration Office located at 325 E. Huntington Drive, Monrovia, Ca 91016, during regular business hours (8:00am to 4:00pm.) MONROVIA UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION 325 E. Huntington Drive Monrovia, California 91016 BOARD OF EDUCATION CLOSED SESSION Wednesday, February 12, 2020 6:15 p.m. - Superintendent's Office BOARD OF EDUCATION OPEN SESSION Wednesday, February 12, 2020 7:00 p.m. - Board Room A. CONVENE BOARD OF EDUCATION OPEN SESSION MEETING (6:15 p.m.) 1. Call to Order 2. Public Comments for items on the Closed Session Agenda B. CONVENE BOARD OF EDUCATION CLOSED SESSION 1. Collective Bargaining Session (Government Code Section 54957.6) - for the purpose of discussing matters within the scope of representation and instructing its designated representatives for negotiations with the California School Employees Association (CSEA) and the Monrovia Teachers' Association (MTA). 2.Public Employee Discipline/Dismissal/Release (Government Code Section 54957) C. ADJOURN BOARD OF EDUCATION CLOSED SESSION D. RECONVENE REGULAR BOARD OF EDUCATION OPEN SESSION (7:00 p.m.) 1
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In accordance with the Americans with Disabilities Act, if you need special assistance to participate in thismeeting, please call the Superintendent's Office (626) 471-2010, twenty-four hours prior to the meeting so thatreasonable arrangements can be made. The Administration Center Board Room is wheelchair accessible.
In accordance with a recent amendment to the Ralph M. Brown Act, public records related to the publicsession agenda, that are distributed to the Governing Board less than 72 hours before a regular meeting,may be inspected by the public at the District Administration Office located at 325 E. HuntingtonDrive, Monrovia, Ca 91016, during regular business hours (8:00am to 4:00pm.)
MONROVIA UNIFIED SCHOOL DISTRICTBOARD OF EDUCATION
325 E. Huntington Drive Monrovia, California 91016
BOARD OF EDUCATION CLOSED SESSIONWednesday, February 12, 2020
6:15 p.m. - Superintendent's Office
BOARD OF EDUCATION OPEN SESSIONWednesday, February 12, 2020
7:00 p.m. - Board Room
A. CONVENE BOARD OF EDUCATION OPEN SESSION MEETING (6:15 p.m.)1. Call to Order2. Public Comments for items on the Closed Session Agenda
B. CONVENE BOARD OF EDUCATION CLOSED SESSION1. Collective Bargaining Session (Government Code Section 54957.6) - for the purpose ofdiscussing matters within the scope of representation and instructing its designatedrepresentatives for negotiations with the California School Employees Association (CSEA)and the Monrovia Teachers' Association (MTA).
D. RECONVENE REGULAR BOARD OF EDUCATION OPEN SESSION (7:00 p.m.)
1
1. Meeting called to order by presiding chairperson, ________ at _______ pm. 2. Pledge of Allegiance by Clifton MS 3. Roll Call:Rob Hammond, Board President ____ ....Katherine Thorossian, Superintendent ____Bryan J. Wong, Board Vice-President ___Sue Kaiser, Asst. Supt. Ed. Svcs. ____Maritza Travanti, Board Clerk _____ . . Darvin Jackson, Asst. Supt. HR _____Selene Lockerbie, Board Member _____ .Connie Wu, Asst. Supt. Bus. Svcs. _____Ed Gililland, Board Member ______ .........Charles Poovakan, CTO _____MHS Student Board Member Valerie Martinez____
E. ORDER OF BUSINESS1. Board Agenda discussion/ presentation items, which could include input fromrepresentatives of agendized matters, may be moved up on the Agenda. 2. Approve the Minutes of the Regular Board of Education Mtg. on January 22, 2020.Motion by________, seconded by __________, Vote ______Board Member Gililland____, Board Member Lockerbie____ Board Member Travanti____Board Member Wong_____, Board President Hammond_____ BM Minutes - January 22, 2020BM Mins - January 22nd.pdf
F. RECOGNITIONS AND COMMUNICATIONS1. The Board of Education would like to congratulate Clifton Middle School on beingnamed a California League of Schools "School to Watch." 2. In honor of "National School Counseling Week," the Board of Education would like tocommend the School Counselors and all Mental Health professionals that support thestudents of Monrovia Unified School District. 3. The Board of Education would like to congratulate the following employees on beingrecipients of Monrovia Unified School District's "Employee of the Month" for the monthof February:
Araceli Briones , Secretary - Monrovia High SchoolDerek Ong, Teacher- Monrovia High SchoolZulma Solano, Clerical Asst. III - Clifton Middle SchoolGina Ayala, Teacher - Clifton Middle School
4. Board Member Reports5. Student Board Member Report6. Report from the Superintendent
G. PUBLIC COMMENTS - The Board of Education encourages public participation, andinvites you to share your views on school business.Please complete the "Addressing the Board of Education" form and give it to the Secretaryof the Board (Superintendent) or the designee, prior to the meeting. In order to accomplishBoard business in a timely and efficient manner, public input is limited to no more thanthree (3) minutes per person, per agenda or non-agenda item, totaling no more than 20minutes per item.
1. Public Comments for items not on the Agenda - In compliance with the Brown Act,items not on the agenda legally cannot be discussed by the Board tonight. We welcomeyour input, but are limited to asking clarifying questions and gathering contact information.Items requiring Board discussion or action will have to be calendared for a future meeting,so that all interested parties may attend and provide input. 2. Public Comments for items on the Open Session Agenda
H. INFORMATIONAL REPORTS AND PRESENTATIONS1. FACILITIES PROJECTS UPDATE. (Connie Wu, Asst. Supt. of Business Svcs.).The Board of Education will receive an update on facilities projects that are ongoingthroughout the District. 2. 2019-20 PERIOD 1 (P-1) STUDENT ATTENDANCE REPORT. (Connie Wu, Asst.Supt. of Business Svcs.).The Board of Education is requested to receive a Period 1 (P-1) Student AttendanceReport for the 2019-20 school year.2019-20 P-1 Attendance Report.pdf 3. 2020-21 PRELIMINARY REVENUE PROJECTION REPORT. (Connie Wu, Asst. Supt.of Business Svcs.).The Board of Education is requested to receive a Preliminary Revenue Projection Reportfor the General Fund for the 2020-21 school year.2020-21 Preliminary Revenue Projection Report.pdf 4. 2020-21 ENROLLMENT AND CERTIFICATED STAFFING PROJECTION. (ConnieWu, Asst. Supt. of Business Svcs.).The Board of Education is requested to receive the 2020-21 Enrollment and CertificatedStaffing Projection.2020-21 Enrollment and Certificated Staffing Projection Report.pdf
I. CONSENT AGENDA Routine items of business placed on the consent agenda have been carefully screened bymembers of the staff and will be acted upon by the Board with one motion. Upon requestof any person, an item on the consent agenda may be considered separately at its locationon the meeting's agenda.Consent Agenda Item(s) Pulled, if any:______________Approval of Consent AgendaMotion by ___________, seconded by ___________ Vote ______Board Member Gililland____, Board Member Lockerbie____, Board Member Travanti____Board Member Wong____, Board President Hammond____
BUSINESS SERVICES1. 19/20-2094 - PURCHASE ORDERS AND PAYMENT OF BILLSThe Board of Education is requested to ratify purchase orders in the amount of $519,931.55issued January 3, 2020 through January 24, 2020, and payments in the amount of $529,961.52issued January 8, 2020 through January 29, 2020.BA Item 2094(b-e) Purchase Order Rpt 2-12-20.pdf 2. 19/20-2095 - DISTRICT CASH RECEIPTS The Board of Education is requested to receive District cash receipts; Deposit Report No. 25through No. 28 deposited January 13, 2020 through January 24, 2020 for a total amount of$984,715.48.
BA Item 2095(b) Deposit Rpts #25-#28 2-12-20.pdf 3. 19/20-2096 - BUDGETARY TRANSFERS AND REVISIONSThe Board of Education is requested to approve the budgetary adjustments as submitted.BA Item 2096(b) Budgetary Transfers 2-12-20.pdf 4. 19/20-2097 - CUMULATIVE OBJECT SUMMARY REPORTS The Board of Education is requested to receive the final District Cumulative Object Summaryreport for the month of December 2019. BA Item 2097(b) Cumulative Object Summary Rpt - December 2019 2-12-20.pdf 5. 19/20-2098- ACCEPTANCE OF GIFTS The Board of Education is requested to accept the gifts as described in Acceptance of GiftsReport No. 1920-11.Acceptance of Gifts #1920-11 02-12-20.pdf 6. 19/20-2099 - PROFESSIONAL SERVICE AGREEMENTSThe Board of Education is requested to approve the Professional Service Agreements report#10 for the Monrovia Unified School District. Professional Service Agmts #10.pdf 7. 19/20-2101 – AGREEMENT FOR PROFESSIONAL SERVICES WITH ORBACH HUFFSUAREZ & HENDERSON, LLPThe Board of Education is requested to approve a professional services agreement betweenthe Monrovia Unified School District and Orbach Huff Suarez & Henderson, LLP for legal andconsultative services for the period of February 12, 2020 through June 30, 2022.BA Item 2101(b) Agreement for Professional Services-Orbach Huff Suarez+Henderson LLP 2-12-20.pdf HUMAN RESOURCES8. 19/20-3042 - CONFERENCE /IN-SERVICE ATTENDANCE AND TRAVELThe Monrovia Unified School District Board of Education is requested to approve Travel andConference Report #12.02122020TravelConference.pdf 9. 19/20-3043 - PERSONNEL ASSIGNMENTS The Monrovia Unified School District Board of Education is requested to approve PersonnelAssignments Report #12. 2020-02-12 Personnel Report 12.pdf J. ACTION ITEMS (Non-Consent)
BUSINESS SERVICES - Connie Wu, Asst. Supt. of Business Svcs.1. 19/20-2100 - MHS BASEBALL ARTIFICIAL TURF INSTALLATIONThe Board of Education is requested to approve the MHS baseball artificial turf installationproject and award the contract to Biltright Construction in the amount of $68,520.28 andmaterial purchase of $15,378.34 from Artificial Grass Liquidators, Inc. The project will consist ofinstalling a drain and artificial turf in the foul area of the MHS baseball field.Motion by ___________, seconded by ___________ Vote ______Board Member Gililland____, Board Member Lockerbie____, Board Member Travanti____Board Member Wong____, Board President Hammond____BA Item 2100(b-c) MHS Baseball Field Artificial Turf Installation 2-12-20.pdf HUMAN RESOURCES - Darvin Jackson, Ed.D., Asst. Supt. of Human Resources
2. 19/20-3044 – APPROVAL OF COMPREHENSIVE SCHOOL SAFETY PLANSThe Board of Education is requested to approve the Comprehensive School Safety Plans. Motion by ___________, seconded by ___________ Vote ______Board Member Gililland____, Board Member Lockerbie____, Board Member Travanti____Board Member Wong____, Board President Hammond____BA Item 3044 - Comprehensive School Safety Plans BOARD BUSINESS – Katherine Thorossian, Ed.D. - Superintendent of Schools3. 19/20-5025 - BOARD DISCUSSION TO RENAME BRADOAKS ELEMENTARY SCHOOLThe Board of Education is requested to approve the renaming of Bradoaks Elementary Schoolto "Bradoaks Elementary Science Academy."Motion by ___________, seconded by ___________ Vote ______Board Member Gililland____, Board Member Lockerbie____, Board Member Travanti____Board Member Wong____, Board President Hammond____ 4. 19/20-5026- PENDING BOARD ISSUES The Board of Education will receive status information on identified tasks and review issues ofinterest for future attention. Pending Board Issues - 021220.pdf K. OLD BUSINESS
Next Regular Board Meetings:
Wednesday, February 26, 2020; 7:00 p.m. - Regular Board of Education MeetingWednesday, March 11, 2020: 7:00 p.m. - Regular Board of Education MeetingWednesday, March 25, 2020: 7:00 p.m. - Regular Board of Education Meeting
L. NEW BUSINESS
Board Walks:
Plymouth ES - February 28, 2020
Other Dates to Calendar:
Presidents' Day (ALL SITES CLOSED) - Monday, February 17, 2020Black History Month Art Festival @ MHS - Thursday, February 20, 2020; 5:30 p.m.LCAP Community Input Forum (Eng. & Spanish) - Monday, February 24, 2020; 7pmLCAP Community Input Forum (Eng. & Spanish) - Tuesday, February 25, 2020; 6pmTK/K Preview Night - Thursday, February 27, 2020; 6pmRead Across Monrovia - Thursday, March 5, 2020Pupil Free Day (ALL SITES CLOSED) - Friday, March 6, 2020
M. ADJOURN REGULAR BOARD OF EDUCATION OPEN SESSION MEETING
MONROVIA UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION
District Office Administration Center 325 E. Huntington Drive
Monrovia, California 91016
BOARD OF EDUCATION OPEN SESSION Wednesday, January 22, 2020 7:00 p.m. - Board Room
BOARD OF EDUCATION CLOSED SESSION
Wednesday, January 22, 2020
8:15 p.m. - Superintendent's Office
ADOPTED MINUTES
A. CONVENED BOARD OF EDUCATION OPEN SESSION MEETING
1. Meeting called to order by Board President Hammond at 7:03 p.m.
2. Pledge of Allegiance was led by Plymouth ES
3. Roll Call: Rob Hammond, President Present Katherine Thorossian, Superintendent Excused Bryan J. Wong, Vice Pres. Present Sue Kaiser, Asst. Supt., Ed Services Present Maritza Travanti, Clerk Present Darvin Jackson, Asst. Supt., HR Present Selene Lockerbie, Member Present Connie Wu, Asst. Supt. of Bus. Svcs. Present Ed Gililland, Member Present Charles Poovakan, Chief Tech. Officer Present
COHS/MP Student Board Member Ashley Martinez Excused
B. ORDER OF BUSINESS
1. Board Agenda discussion/ presentation items, which could include input from
representatives of agendized matters, may be moved up on the Agenda. 2. Approve the Minutes of the Regular Board of Education Meeting on January 8, 2020.Motion by Board member Wong, seconded by Board member Lockerbie, Vote 5-0
Board Member Gililland – Y, Board Member Lockerbie – Y, Board Member Travanti – Y,
Board Member Wong – Y, Board President Hammond – Y
BM Minutes - 010820.pdf
3. Approve the Minutes of the Special Joint Meeting of the MUSD Board of Education & the
Monrovia City Council on January 13, 2020.
Approve the Minutes of the Regular Board of Education Meeting on January 8, 2020. Motion by Board member Travanti, seconded by Board member Gililland, Vote 4-0
Board Member Gililland – Y, Board Member Lockerbie – Y, Board Member Travanti – Y,
Board Member Wong – Abs, Board President Hammond – Y BM Minutes - Special Jt. Meeting Board Council 011320.pdf
C. RECOGNITIONS AND COMMUNICATIONS
1. The Board of Education congratulated the students and organizers involved with the "Youth
Hack-a-thon" that took place at Pasadena City College on December 7, 2019.
2. Board Member Reports
Board member Lockerbie shared with the Board an community and update on plans
of the City of Monrovia to address traffic concerns at the intersection of Mayflower and Olive Avenue.
Board Member Travanti shared with the Board and community about her recent attendance at the Chamber of Commerce Board of Directors meeting, where she discussed the dangers of vaping with members.
3. Student Board Member Report
4. Report from the Superintendent
Dr. Darvin Jackson shared the Superintendent's report which featured a story covered by Channel 7 news on the Clifton MS Hippie Bots robotics team, and their latest quest to travel to Barcelona, Spain, to compete in the First Tech Challenge.
D. PUBLIC COMMENTS - The Board of Education encourages public participation, and
invites you to share your views on school business.
Please complete the "Addressing the Board of Education" form and give it to the Secretary
of the Board (Superintendent) or the designee, prior to the meeting. In order to accomplish
Board business in a timely and efficient manner, public input is limited to no more than
three (3) minutes per person, per agenda or non-agenda item, totaling no more than 20
minutes per item.
1. Public Comments for items not on the Agenda - In compliance with the Brown Act,
items not on the agenda legally cannot be discussed by the Board tonight. We welcome
your input, but are limited to asking clarifying questions and gathering contact information.
Items requiring Board discussion or action will have to be calendared for a future meeting,
so that all interested parties may attend and provide input.
There were none.
2. Public Comments for items on the Open Session AgendaThere were none.
E. INFORMATIONAL REPORTS
1. LOCAL CONTROL ACCOUNTABILITY PLAN (LCAP) UPDATE. (Dr. Sue Kaiser,
Asst. Supt. of Educational Svcs.).
The Board of Education received an informational report on the latest updates to the
LCAP.
2. 2018-19 AUDIT REPORT. (Connie Wu, Asst. Supt. of Business Svcs.)
The Board of Education received the auditor’s report on the financial statement of the
Monrovia Unified School District for the 2018-19 fiscal year.
Monrovia USD Audit Report 2019.pdf
F. CONSENT AGENDA
Routine items of business placed on the consent agenda have been carefully screened by
members of the staff and will be acted upon by the Board with one motion. Upon request
of any person, an item on the consent agenda may be considered separately at its location
on the meeting's agenda.
Consent Agenda Item(s) Pulled, if any: There were none.
Approval of Consent Agenda:
Approve the Minutes of the Regular Board of Education Meeting on January 8, 2020. Motion by Board member Gililland, seconded by Board member Travanti, Vote 5-0
Board Member Gililland – Y, Board Member Lockerbie – Y, Board Member Travanti – Y,
Board Member Wong – Y, Board President Hammond – Y
The Board of Education is requested to approve an extended field trip for Clifton's Hippie Bots
Robotics Team to attend the FTC Barcelona Championship in Barcelona, Spain.
Extended Field Trip - CL Robotics Spain 1-22-20.pdf
2. 19/20-1073 - SCHOOL ACCOUNTABILITY REPORT CARD (SARC) FOR EACH SCHOOL
IN THE DISTRICT
The Board of Education is requested to approve the School Accountability Report Card (SARC)
for each of the following schools: Bradoaks Elementary School, Mayflower Elementary School,
Monroe Elementary School, Plymouth Elementary School, Wild Rose Elementary School,
Clifton Middle School, Santa Fe Middle School, Monrovia High School, Canyon Oaks High
School, and Mountain Park School for the 2019-2020 academic school year.
3. 19/20-1074 - EXTENDED FIELD TRIP
The Board of Education is requested to approve an extended field trip for 5th grade GATE
students to attend AstroCamp in Idyllwild, California, February 7-9, 2020.
AstroCamp Extended Field Trip 1-22-20.pdf
BUSINESS SERVICES
4. 19/20-2089 - PURCHASE ORDERS AND PAYMENT OF BILLS
The Board of Education is requested to ratify purchase orders in the amount of $305,245.90
issued December 18, 2019 through January 3, 2020, and payments in the amount of
$5,571,434.89 issued December 23, 2019 through January 7, 2020.
BA Item 2089(b-e) Purchase Order Rpt 1-22-20.pdf
5. 19/20-2090 - DISTRICT CASH RECEIPTS
The Board of Education is requested to receive District cash receipts; Deposit Report No. 24
deposited January 6, 2020 for a total amount of $243,339.91.
BA Item 2090(b) Deposit Rpt #24 1-22-20.pdf
6. 19/20-2091 - BUDGETARY TRANSFERS AND REVISIONS
The Board of Education is requested to approve the budgetary adjustments as submitted.
BA Item 2091(b) Budgetary Transfers 1-22-20.pdf
7. 19/20-2092- ACCEPTANCE OF GIFTS
The Board of Education is requested to accept the gifts as described in Acceptance of Gifts
Report No. 1920-10.
Acceptance of Gifts #1920-10 01-22-20.pdf
8. 19/20-2093 - PROFESSIONAL SERVICE AGREEMENTS The Board of Education is requested to approve the Professional Service Agreements report #9 for the Monrovia Unified School District.
Professional Service Agmts Report #9.pdf
9. 19/20-2094 – FACILITIES USE AGREEMENT BETWEEN MONROVIA UNIFIED SCHOOL
DISTRICT AND FELLOWSHIP MONROVIA
The Board of Education is requested to ratify a facilities use agreement between Monrovia
Unified School District and Fellowship Monrovia, from December 22, 2019 to December 13,
2020.
BA Item 2094(b) Agreement with Fellowship Monrovia(signed) 1-22-20.pdf HUMAN RESOURCES
10. 19/20-3039 - CONFERENCE /IN-SERVICE ATTENDANCE AND TRAVEL
The Monrovia Unified School District Board of Education is requested to approve Travel and
The Monrovia Unified School District Board of Education is requested to approve Personnel
Assignments Report #11.
2020-01-22 Personnel Report 11.pdf
12. 19/20-3041 - QUARTERLY UNIFORM COMPLAINT
The Board of Education is requested to receive a quarterly Williams Uniform Complaint report.
Monrovia USD UCP Reporting 2nd quarter.pdf
G. ACTION ITEMS (Non-Consent)
EDUCATIONAL SERVICES – Sue Kaiser, Ed.D, Asst. Supt. of Educational Services
1. 19/20-1075 - PUBLIC REVIEW OF RECOMMENDED TEXTBOOK
The Board of Education is requested to accept for public review prior to adoption the following
curriculum for the Mandarin dual immersion program, "Mandarin Matrix."
Motion by Board member Travanti, seconded by Board member Gililland, Vote 5-0
Board Member Gililland – Y, Board Member Lockerbie – Y, Board Member Travanti – Y,
Board Member Wong – Y, Board President Hammond – Y
2. 19/20-1076 - PUBLIC REVIEW OF RECOMMENDED SECONDARY HISTORY-SOCIAL
SCIENCE TEXTBOOKS
The Board of Education is requested to accept for public review prior to adoption History-Social
Science textbooks for secondary schools.
Motion by Board member Gililland, seconded by Board member Travanti, Vote 5-0 Board Member Gililland – Y, Board Member Lockerbie – Y, Board Member Travanti – Y, Board Member Wong – Y, Board President Hammond – Y
BOARD BUSINESS – Katherine Thorossian, Ed.D. - Superintendent of Schools
3. 19/20-5024- PENDING BOARD ISSUES
The Board of Education will receive status information on identified tasks and review issues of
interest for future attention.
Pending Board Issues - 012220.pdf
Board President Hammond requested that the State of the Schools address beadded to Pending Board Issues.
H. OLD BUSINESS
Next Regular Board Meetings:
Wednesday, February 12, 2020; 7:00 p.m. - Regular Board of Education Meeting
Wednesday, February 26, 2020: 7:00 p.m. - Regular Board of Education Meeting
I. NEW BUSINESS
Board Walks:
Plymouth ES - Friday, February 28, 2020
Other Dates to Calendar:
Pupil Free Day (ALL SITES CLOSED) - Monday, January 27, 2020
State of the City - Wednesday, January 29, 2020; 7:00 p.m.
Lincoln's Birthday (ALL SITES CLOSED) - Monday, February 10, 2020
Presidents' Day (ALL SITES CLOSED) - Monday, February 17, 2020
1. FACILITIES PROJECTS UPDATE. (Connie Wu, Asst. Supt. of BusinessSvcs.).
RECOMMENDATION The Board of Education will receive an update on facilities projects that are ongoingthroughout the District.
Rationale:
Background:
Budget Implication ($ Amount):
Legal References:
Additional Information:
ATTACHMENTS
11
Agenda Item Details
Meeting Date: 2020-02-12 19:00:00
AGENDA ITEM TITLE:
2. 2019-20 PERIOD 1 (P-1) STUDENT ATTENDANCE REPORT. (Connie Wu,Asst. Supt. of Business Svcs.).
RECOMMENDATION
The Board of Education is requested to receive a Period 1 (P-1) Student AttendanceReport for the 2019-20 school year.
Rationale:A majority of the District’s revenue is determined by student Average DailyAttendance (ADA). The attached report on student attendance is for the five schoolmonths of attendance from the first day of school on August 14, 2019 throughDecember 20, 2019.
Background:School attendance not only affects District revenue, but it also has a direct impact onstudent learning. 2019-20 Census Day (CBEDS) enrollment was 5,407, a decreaseof 35 students from 2018-19 enrollment of 5,442. This year's actual P-1 ADA is5,148.82, compared to last year's P-1 ADA of 5,181.07, a decrease of 32.25. ActualP-1 attendance in both years was 95.2% of CBEDS enrollment. Period 2 (P-2) ADAthis year is projected to be 5,125.69 compared to 2018-19 actual P-2 ADA of5,160.75. P-2 attendance in 2018-19 was 94.8% of CBEDS enrollment, and isprojected at 94.8% of CBEDS enrollment for 2019-20.
Budget Implication ($ Amount):There is no cost for this report. The District's Local Control Funding Formula (LCFF)revenue is based on the lesser of current year or prior year P-2 ADA. Therefore, thesmaller 2019-20 P-2 ADA will impact 2020-21 revenue.
Legal References:None.
Additional Information:A copy of the 2019-20 P-1 Student Attendance Report is attached.
3. 2020-21 PRELIMINARY REVENUE PROJECTION REPORT. (Connie Wu, Asst.Supt. of Business Svcs.).
RECOMMENDATION
The Board of Education is requested to receive a Preliminary Revenue ProjectionReport for the General Fund for the 2020-21 school year.
Rationale:The Governor’s proposed 2020-21 State Budget was released on January 10, 2020.The attached 2020-21 Preliminary Revenue Projection Report is the first step todevelop the MUSD budget for the 2020-21 school year using state proposals andassumptions.
Background:The District’s Budget preparation process for the 2020-21 fiscal year includes bothrequired budget reports (e.g., Adopted Budget prior to July 1), and informationalreports on an ongoing basis as updated information becomes available to assist theBusiness Services Department and the Board of Education in budget planning anddevelopment.
Budget Implication ($ Amount):There is no cost to the District to present the 2020-21 Preliminary Revenue BudgetReport.
Legal References:Board Policy 3100 – “The Superintendent or designee shall establish an annualbudget development process and calendar in accordance with the single budgetadoption process described in Education Code 42127”.
Additional Information:The 2020-21 Preliminary Revenue Projection Report is attached.
4. 2020-21 ENROLLMENT AND CERTIFICATED STAFFING PROJECTION.(Connie Wu, Asst. Supt. of Business Svcs.).
RECOMMENDATION
The Board of Education is requested to receive the 2020-21 Enrollment andCertificated Staffing Projection.
Rationale:As a part of the budget development process, administration analyzes studentenrollment for past school years in an effort to determine projected enrollment andcertificated staff requirements for the coming year.
Background:Projection of student enrollment, and staffing to accommodate the projectedenrollment, is the first step in development of the annual budget. Enrollment trendsare analyzed and staffing needs are based upon maintenance of current pupil-teacher ratios and special program staffing allocations. In 2020-21, an additionalchange was made for the end of a negotiated agreement to increase class sizes for2018-19 and 2019-20 only. In 2018-19 and 2019-20, the negotiated class size ratioswere 26.5:1 for grades TK-3, 32.5:1 for grades 6-8, and 34.0:1 for grades 9-12. In2020-21 these class size ratios will be lowered to 24.0:1, 31.5:1 and 33.0:1respectively. Based on future budget decisions and/or enrollment changes,adjustments will be made in subsequent budget reports as necessary.
Budget Implication ($ Amount):There is no cost for this report.
Legal References:None
Additional Information:A narrative and the following tables are attached: Table I Five Year EnrollmentAnalysis and Projection Table II School Enrollment by Year Table III 2020-21Enrollment and Staffing Projections
ATTACHMENTS
2020-21 Enrollment and Certificated Staffing Projection Report.pdf21
1. 19/20-2094 - PURCHASE ORDERS AND PAYMENT OF BILLS
RECOMMENDATION The Board of Education is requested to ratify purchase orders in the amount of$519,931.55 issued January 3, 2020 through January 24, 2020, and payments in theamount of $529,961.52 issued January 8, 2020 through January 29, 2020.
Rationale:In accordance with the California Education Code 42647, the Board of Educationshall approve all payments and purchase orders. All payments and purchase orderssubmitted have been processed following the accounting practices upheld by theCalifornia School Accounting Manual.
Background:Purchase orders are generated by the Purchasing Department for goods andservices in order to encumber available funds prior to being submitted to the FiscalServices Department for payment. After verification of the receipt of goods orservices in accordance with the order as placed, the payment for such goods orservices is processed. Voluntary deductions and fringe benefit payments are issuedafter the payroll reconciliation of employee and employer authorized contributions.The payroll warrants are issued only to those employees who have been approvedthrough the Personnel Assignment Report process.
Budget Implication ($ Amount):All payments are paid from the appropriate fund balances, maintaining the integrity ofthe budget.
Legal References:California Education Code 42647 states that the Board of Education shall approve allpayments and purchase orders.
Additional Information:Copies of the detailed Purchase Order and Warrant Summary reports are attached.
P20-1034, P20-1073, P20-1129, P20-1136 Purchase orders excluded from sequence: P20-1127, P20-1154 Fund Summary General Fund (01) $ 434,872.80 Adult Education Fund (11) 36,364.01 Child Development Fund (12) 48,670.40 Cafeteria Fund 24.34 Total……………………………………….…………$ 519,931.55 RECOMMENDED: February 12, 2020
439,421.47 Total 48,785.85Fund 11 PO CHANGE OLD NEW
36,364.01 0.0036,364.01 Total 0.00
Fund 12 PO CHANGE OLD NEW48,670.40 0.00
0.0048,670.40 Total 0.00
Fund 13 PO CHANGE OLD NEW24.34 0.00
0.0024.34 Total 0.00
48,785.85 Total of change notice amount471,145.70 519,931.55 471,145.70 Total of all funds per Escape report
519,931.55 Actual funds spent during the period
29
30
31
32
33
ACCOUNTS PAYABLE:
DATE ISSUED: January 8, 2020 through January 29, 2020
Batch Numbers: 1397-1407 $529,961.52
TOTAL DISTRICT ACCOUNTS: 529,961.52$
RATIFICATION OF WARRANTSRECOMMENDED FOR BOARD APPROVAL
February 12, 2020
34
Agenda Item Details
Meeting Date: 2020-02-12 19:00:00
AGENDA ITEM TITLE:
2. 19/20-2095 - DISTRICT CASH RECEIPTS
RECOMMENDATION
The Board of Education is requested to receive District cash receipts; Deposit ReportNo. 25 through No. 28 deposited January 13, 2020 through January 24, 2020 for atotal amount of $984,715.48.
Rationale:The District cash receipts are presented to keep the Board apprised of all monetarytransactions not processed through wire transfers from the Department of Finance orthe Los Angeles County Office of Education.
Background:
Budget Implication ($ Amount):Budget adjustments will be made if the funds received are not currently in thebudget.
Legal References:
Additional Information:A copy of Deposit Report #24 through #28 attached.
12.0-61050.0-00000-00000-8673-0000000 2,015.00 CSPP Parent Contributions12.0-90109.0-00000-00000-8699-0000000 669.50 Donation12.0-90503.0-00000-00000-8673-1650000 2,736.10 Tuition Based PreschoolSubtotal 5,420.60 Child Development Fund
13.0-53100.0-00000-37000-8634-0000000 31,684.14 Food Service Sales13.0-53203.0-00000-37000-8520-0000000 60.50 State Reimb. CACFP13.0-53204.0-00000-37000-8520-0000000 31.51 State Reimb. CACFP13.0-53100.0-00000-00000-9523-0000000 (1,697.88) Prepaid (used)13.0-53100.0-00000-00000-9552-0000000 57.87 Sales TaxSubtotal 30,136.14 Food Services Fund
25.0-95500.0-00000-00000-8681-0000000 5,339.68 Developer FeesSubtotal 5,339.68 Capital Facilities Fund
63.0-90123.0-00000-00000-8639-0000000 1,448.89 LKT PAC Sales63.0-90306.0-00000-00000-8639-6010052 585.00 CateringSubtotal 2,033.89 Enterprise Fund
ACCOUNT AMOUNT01.0-00000.0-00000-00000-8650-6010040 10.00$ Leases & Rentals01.0-00000.0-00000-00000-8699-0000000 40.00 Other Local Income01.0-56400.0-00000-00000-8290-0000000 2,397.32 Medi-Cal01.0-90125.0-00000-00000-8699-2010000 6,691.45 Donations/PTA01.0-90210.0-00000-00000-8650-2010000 25.00 Leases & Rentals01.0-90210.0-00000-00000-8650-2020000 25.00 Leases & Rentals01.0-90210.0-00000-00000-8650-2030000 25.00 Leases & Rentals01.0-90210.0-00000-00000-8650-6000000 775.00 Leases & Rentals01.0-90221.0-00000-82100-8650-4080000 1,159.68 LKT PAC Rental/MHS01.0-90221.0-17030-00000-8650-4080000 1,159.68 LKT PAC Rental/MHS01.0-90501.0-00000-00000-8689-0000000 2,339.91 Village Program/Parent Contributions01.0-93100.0-00000-00000-8699-2010000 981.00 Donations/Camp Pali01.0-00000.0-00000-00000-9570-0000000 18,496.39 Retirees Health Insurance01.0-00000.0-00000-72000-5882-6000000 (999.38) Bank Fees01.0-00000.0-00000-82000-5510-4080000 2,681.35 Abate/Utilities/MHS Pool01.0-00000.0-00000-82000-5520-4080000 5,003.69 Abate/Utilities/MHS PoolSubtotal 40,811.09 General Fund
12.0-61050.0-00000-00000-8673-0000000 1,351.00 CSPP Parent Contributions12.0-90503.0-00000-00000-8673-1650000 1,596.66 Tuition Based PreschoolSubtotal 2,947.66 Child Development Fund
13.0-53100.0-00000-37000-8634-0000000 4,794.79 Food Service SalesSubtotal 4,794.79 Food Services Fund
25.0-95500.0-00000-00000-8681-0000000 1,232.80 Developer FeesSubtotal 1,232.80 Capital Facilities Fund
63.0-90221.0-00000-00000-8650-6000028 20,899.14 LKT PAC Rental63.0-90221.0-00000-60003-8650-6000028 16,938.00 LKT PAC Rental63.0-90402.0-00000-00000-8699-0000000 6,000.00 International Student ProgramSubtotal 43,837.14 Enterprise Fund
76.0-00000.0-00000-00000-9517-0000000 478.80 Voluntary DeductionsSubtotal 478.80 Payroll Clearance Fund
Total 94,102.28$
39
Agenda Item Details
Meeting Date: 2020-02-12 19:00:00
AGENDA ITEM TITLE:
3. 19/20-2096 - BUDGETARY TRANSFERS AND REVISIONS
RECOMMENDATION The Board of Education is requested to approve the budgetary adjustments assubmitted.
Rationale:Due to the fact that actual information regarding all income and expenditures is notavailable when the Adopted Budget is approved, periodically budgetary adjustmentsmust be made.
Background:There are two major types of adjustments that affect the status of the budget: BudgetTransfer- 1) Transfers between major expenditure classifications with no change inrevenues and no change in ending fund balances. Budget Revision- 2) Increases ordecreases in income and expenditures that result from: - Augmented or reducedentitlements in federal and state projects. - Approval of grant letters for federal andstate programs. - Recertification of state apportionments. - Miscellaneous incomereceipts. - Miscellaneous expenditure adjustments.
Budget Implication ($ Amount):No impact on fund balance. (See additional information)
Legal References:California Education Code 42600 states that the total amount budgeted for eachmajor classification of school district expenditures shall be the maximum amountwhich may be expended for that classification of expenditures for the school year.Transfers may be made between expenditure classifications at any time withapproval of the board of education.
Account:N/A
Additional Information:These budget transfers between expenditure classifications have no impact on thefund balance. Increases and decreases in expenditures in these budget revisions areoff-set by revenue adjustments or are taken from the prior year restricted endingbalances and have no impact on the unrestricted fund balance.
RESTRICTED LOCAL RESOURCES#90109.0 - DONATIONS Books and Supplies $670.00 $670.00 Budget Allocation
Total Restricted Local Resources $670.00 $670.00
TOTAL BUDGET REVISION $670.00 $670.00
44
Agenda Item Details
Meeting Date: 2020-02-12 19:00:00
AGENDA ITEM TITLE:
4. 19/20-2097 - CUMULATIVE OBJECT SUMMARY REPORTS
RECOMMENDATION The Board of Education is requested to receive the final District Cumulative ObjectSummary report for the month of December 2019.
Rationale:The District Cumulative Object Summary report is presented to keep the Boardapprised of all budget encumbrances and expenditures for the General FundUnrestricted and Restricted Funds.
Additional Information:Copies of the final December 2019 Cumulative Object Summary Report is attached.
ATTACHMENTS
BA Item 2097(b) Cumulative Object Summary Rpt - December 2019 2-12-20.pdf
34,352,733.29 0.00 2,949,828.62 28,123,198.09 65,425,760.00 64,004,593.00 52.51Total for Distric
64790
53
Agenda Item Details
Meeting Date: 2020-02-12 19:00:00
AGENDA ITEM TITLE:
5. 19/20-2098- ACCEPTANCE OF GIFTS
RECOMMENDATION The Board of Education is requested to accept the gifts as described in Acceptanceof Gifts Report No. 1920-11.
Rationale:The Board of Education welcomes and appreciates donations of educationallysuitable material items, monetary donations, and/or in-kind donations that can beused for the benefit of Monrovia Unified School District students or staff and areconsistent with the District’s curriculum, vision and philosophy.
Budget Implication ($ Amount):Material donations are to be no cost to the District, and monetary donations increasesite donation accounts.
Legal References:Board Policy #3290 requires Board approval of gifts.
Additional Information:Acceptance of Gifts Report attached.
To provide support to Wild Rose School of Creative
Arts
1/6/20 – 6/05/20
Correction: 1/6/20 – 6/29/20
Wild Rose SOCA
$96,920.10 Correction:
$112,804.78
General Funds
Chloe Howard
To provide anti-bullying
presentation “Stand Beautiful”
1/17/20
Monrovia High
School
$2,000.00 MHS Donations
Laurel Sarah Butler Professional development 2/19/20 Wild Rose
SOCA $600.00 Teal Funds
Shanon Fitzpatrick
Gallery of Art/ Monrovia Masterpiece Murals
1/13/20- 2/14/20
Throughout MUSD
$5,000.00
Arts Donations
Fund
Nigro & Nigro
Examination of District’s internal attendance accounting system
02/13/20 – 06/30/20
Fiscal Services
NTE $2,400.00
General Funds
57
Agenda Item Details
Meeting Date: 2020-02-12 19:00:00
AGENDA ITEM TITLE:
7. 19/20-2101 – AGREEMENT FOR PROFESSIONAL SERVICES WITH ORBACHHUFF SUAREZ & HENDERSON, LLP
RECOMMENDATION The Board of Education is requested to approve a professional services agreementbetween the Monrovia Unified School District and Orbach Huff Suarez & Henderson,LLP for legal and consultative services for the period of February 12, 2020 throughJune 30, 2022.
Rationale:Orbach Huff Suarez & Henderson, LLP will assist the District with matters related tobusiness, property, facilities, construction and other matters from time to time as theDistrict may request. Orbach Huff Suarez & Henderson attorneys at law will serve onan as needed basis. The Firm agrees to provide legal and consultative services toMonrovia Unified School District, including representation in administrative and courtproceedings. This agreement serves as a retainer for their services.
Budget Implication ($ Amount):Fees for legal services are stipulated in the attached agreement on an as neededbasis.
Legal References:Public Law 94-142; Education Code sections 56361, 56365, 56366, and 56740; andTitle 5 CAC 3061 and 3062.
Additional Information:A copy of the agreement with Orbach Huff Suarez & Henderson, LLP is attached.
ATTACHMENTS
BA Item 2101(b) Agreement for Professional Services-Orbach Huff Suarez+HendersonLLP 2-12-20.pdf
MONROVIA UNIFIED SCHOOL DISTRICT Conference/Inservice Attendance and Travel
Report #12 GROUP A (Within budget. For maintenance and/or improvement of district programs) Ratification 1/ Every Child Counts Symposium ACSA February 05 – 07, 2020, Palm Desert, CA. Account #: 01.0-65200.0-57700-11900-5220-6010015 Estimated cost: $984.08 (Registration: $475.00; Meals: $62.00; Lodging: $280.00; Mileage: $127.08;
Hotel Parking $40.00.) Jennifer Johnson, Director of Special Education. Andriana Gutierrez, Teacher on Special Assignment. 2/ Public Agency Risk Mgmt. Association 36th Conference & Expo February 25 – 27, 2020, LAX. Account #: 01.0-81500.0-00000-81100-5220-6040047 Estimated cost: $199.33 (Meals: $53.00; Mileage: $26.33; Shuttle: $50.00; Airport Parking: $70.00.) Connie Wu, Assistant Superintendent, Business Services. GROUP B (Not within budget. Budget transfer required) None GROUP C (Within budget of Federal/Special programs) None GROUP D (No cost to District) None
63
Agenda Item Details
Meeting Date: 2020-02-12 19:00:00
AGENDA ITEM TITLE:
9. 19/20-3043 - PERSONNEL ASSIGNMENTS
RECOMMENDATION The Monrovia Unified School District Board of Education is requested to approvePersonnel Assignments Report #12.
Rationale:All personnel assignments are routinely reviewed and approved by the Board ofEducation.
Employ: To substitute as needed during the 2019-20 school year. $14.61/hr. 4 6 Hourly, as needed. 1/23/20-6/3/20 003801 G 00000.0 100%
15 # Claudia Garcia Substitute Health Clerk District-wide
Employ: To assist in the health office as needed during the 2019-20 school year. $16.08/hr. 18 1 Hourly, as needed. 1/6/20-6/30/20 003630 G 00000.0 100%
28 # Samantha Moniot Student Worker MHSEmploy: Transitional Partnership Program $13.00/hr. Flat Rate NTE: 100 hours total 2/1/20-6/30/20 002441 C 34100.0 100%
29 # Jose Munoz Student Worker MHS Employ: Workability $13.00/hr. Flat Rate NTE: 55 hours total 1/1/20-6/30/20 002431 C 65200.0 100%
30 # Freddy Padilla Student Worker MHSEmploy: Transitional Partnership Program $13.00/hr. Flat Rate NTE: 100 hours total 2/1/20-6/30/20 002441 C 34100.0 100%
31 # Jason Rivas Student Worker MHS Employ: Workability $13.00/hr. Flat Rate NTE: 55 hours total 1/1/20-6/30/20 002431 C 65200.0 100%
32 # Jason Rivas Student Worker MHSEmploy: Transitional Partnership Program $13.00/hr. Flat Rate NTE: 100 hours total 2/1/20-6/30/20 002441 C 34100.0 100%
33 # Shelly RodriguezInstructional Assistant Behavior Extra Hours PPS
Employ: To provide 1:1 support at Astrocamp for special education student. $17.79/hr. 20 2 NTE: 30 hours total 2/7/20-2/9/20 003934 C 65000.0 100%
34 # Andrew Santillana Tutor District-wideEmploy: Pro Active Tutoring Program $13.00/hr. Flat Rate Hourly, as needed. 1/1/20-6/30/20 001461 C 90108.0 100%
36 # Shawn Silva Student Worker MHSEmploy: Transitional Partnership Program $13.00/hr. Flat Rate NTE: 100 hours total 2/1/20-6/30/20 002441 C 34100.0 100%
37 # Jason Travers Student Worker MHSEmploy: Transitional Partnership Program $13.00/hr. Flat Rate NTE: 100 hours total 2/1/20-6/30/20 002441 C 34100.0 100%
A. Employments (continued)
68
# Ratification* CorrectionG General FundC Categorical Fund
*Agenda Item 19/20-3043February 12, 2020
First Name Last Name ClassificationSite/ Department Action Rate of pay Range Step Hours Effective Position Program Percent
38 # Joseph Valdez Student Worker MHSEmploy: Transitional Partnership Program $13.00/hr. Flat Rate NTE: 100 hours total 2/1/20-6/30/20 002441 C 34100.0 100%
39 # Dante Vivanco Student Worker MHSEmploy: Transitional Partnership Program $13.00/hr. Flat Rate NTE: 100 hours total 2/1/20-6/30/20 002441 C 34100.0 100%
40 # Samuel Williams Student Worker MHSEmploy: Transitional Partnership Program $13.00/hr. Flat Rate NTE: 100 hours total 2/1/20-6/30/20 002441 C 34100.0 100%
First Name Last Name ClassificationSite/ Department Action Rate of pay Range Step Hours Effective Position Program Percent
41 # Jasmine CamposAfter School Activity Leader VESP
California Family Rights Act Leave (CFRA). $15.72/hr. 15 2 3.75 hr./d.; 9 mo./yr. 2/21/20-5/27/20 000308 C 61050.0 100%
42 Leslie ChavezInstructional Aide - Special Education Wild Rose Unpaid Leave of Absence $15.69/hr. 17 1 3.5 hr./d.; 9 mo./yr. 3/2/20-3/27/20 003734 C 33100.0 100%
43 # Derek DurdenLead Campus Security Officer MHS
California Family Rights Act Leave (CFRA). $4580.71/mo 28 6 8 hr./d.; 9 mo./yr. 1/22/20-4/29/20 000566 G 00000.0 100%
# Ratification* CorrectionG General FundC Categorical Fund
*Agenda Item 19/20-3043February 12, 2020
C. Resignations (continued)
First Name Last Name ClassificationSite/ Department Action Rate of pay Range Step Hours Effective Position Program Percent
54 # Jesus Jara Campus Assistant Bradoaks Voluntary resignation $14.61/hr. 4 6 3.9 hr./d.; 9 mo./yr. 1/24/2020 003792 G 00000.0 100%
55 Dolores Quintero Food Service Worker MHS Retirement $3330.82/mo 5-G 6 8 hr./d.; 9 mo./yr. 5/15/2020 002541 C 53100.0 100%
56 Faith Russell Campus Assistant Mayflower Voluntary resignation $13.00/hr. 4 1 2.25 hr./d.; 9 mo./yr. 2/21/2020 003793 G 00000.0 100%
57 Nelson Santos
Director of Procurement and Business Support Services Warehouse Voluntary resignation $9631.45/mo 31-S 6 8 hr./d.; 12 mo./yr. 2/28/2020 000878 G 00000.0 100%
61 # Diane HenriksInstructional Aide - Special Education Santa Fe
Transfer from SELPA/ El Monte USD ATP $2617.34/mo 17 6 6 hr./d.; 9 mo./yr. 1/15/2020 003416 C 65000.0 100%
62 # Ma Melanie Hussey Campus Assistant PlymouthIncrease in hours; transfer from Monroe. $14.61/hr. 4 6 3.75 hr./d.; 9 mo./yr. 1/31/2020 003795 G 00000.0 100%
63 # Carie NussInstructional Assistant - Behavior Wild Rose Transfer from Clifton. $3618.52/mo 20 6 7.7 hr./d.; 9 mo./yr. 2/1/2020 003625 C 65000.0 100%
E. Other
First Name Last Name ClassificationSite/ Department Action Effective Position Program Percent
65 # Anthony Craft Walk-on Coach MHSEmploy: Varsity Girls Basketball Assist Coach 1/1/20-2/29/20 000206 C 00701.0 100%
66 # Oscar Dorado Walk-on Coach MHSEmploy: Girls Varsity Water Polo Head Coach $3,013. stipend paid over 3 months 12/1/19-2/29/20 000206 C 00701.0 100%
67 # Oscar Dorado Walk-on Coach MHS Employ: JV Swim Head Coach $2,227. stipend paid over 4 months 2/1/20-5/31/20 000206 C 00701.0 100%
Rate of pay
$720. stipend paid over 2 months
D. Changes of Status
70
# Ratification* CorrectionG General FundC Categorical Fund
*Agenda Item 19/20-3043February 12, 2020
E. Other (continued)
First Name Last Name ClassificationSite/ Department Action Effective Position Program Percent
68 # Alana Gonzales Walk-on Coach MHSEmploy: Boys JV Volleyball Head Coach 1/1/20-5/31/20 000206 C 00701.0 100%
69 # Thy Merritt Classified stipendSupt's Office
Employ: To update Board policies. 2/1/20-6/30/20 003223 G 00000.0 100%
70 # Julie Milligin Walk-on Coach MHSEmploy: Girls JV Water Polo Head Coach $2,227. stipend paid over 4 months 11/1/19-2/29/20 000206 C 00701.0 100%
71 # Gamal Smalley Walk-on Coach MHSEmploy: JV Girls Basketball Head Coach 11/1/19-2/29/20 000206 C 00701.0 100% $2751. stipend paid over 4 months
The Board of Education is requested to approve the MHS baseball artificial turfinstallation project and award the contract to Biltright Construction in the amount of$68,520.28 and material purchase of $15,378.34 from Artificial Grass Liquidators, Inc. The project will consist of installing a drain and artificial turf in the foul area of theMHS baseball field.
Motion by ___________, seconded by ___________ Vote ______Board Member Gililland____, Board Member Lockerbie____, Board MemberTravanti____Board Member Wong____, Board President Hammond____
Rationale:District policy requires the Board approval for the facility project cost over $10,000.
Background:MHS field has been flooding at the south end of the infield due to drainage issues bythe dugout. Whenever there is water, the field cannot be used for its purpose. Inaddition, it is also a high foot traffic area and it has been a challenge to maintain thenatural grass in playable conditions. Invitations for the project were sent to fourcompanies. The District received two responses. Biltright Construction was thelowest cost to install a drain and artificial turf. The District will purchase material in theamount of $15,378.34 from Artificial Grass Liquidators Inc.
Budget Implication ($ Amount):The total project cost of $83,898.62 will be funded by capital outlay funds.
Legal References:Public Contract Code 20111 requires that construction projects exceeding thecontract limits of $15,000.00 be subject to public bid, unless there is an exception.Exception to this general rule for school districts and other local agencies that elect tobe subject to the California Uniform Public Construction Cost Account Act(CUPCCAA) (PCC 2200 – 22045).
Additional Information:A copy of the contract is attached.
ATTACHMENTS72
BA Item 2100(b-c) MHS Baseball Field Artificial Turf Installation 2-12-20.pdf
2. 19/20-3044 – APPROVAL OF COMPREHENSIVE SCHOOL SAFETY PLANS
RECOMMENDATION The Board of Education is requested to approve the Comprehensive School SafetyPlans. Motion by ___________, seconded by ___________ Vote ______Board Member Gililland____, Board Member Lockerbie____, Board MemberTravanti____Board Member Wong____, Board President Hammond____
Rationale:California schools are required to comply with various Federal, state and localregulations dealing with health and safety. Pursuant to Senate Bill 187(Comprehensive Schools Safety Plan), California State regulations require thatschool districts maintain an appropriate social climate on campus, in classrooms, andat school-sponsored events. In particular, California Education Code (CEC) requiresthe preparation of comprehensive “safe school plans” dealing with violenceprevention, emergency preparedness, crisis intervention, and student and employeesafety. These Comprehensive Safe School Plans are presented for board approval.
3. 19/20-5025 - BOARD DISCUSSION TO RENAME BRADOAKS ELEMENTARYSCHOOL
RECOMMENDATION The Board of Education is requested to approve the renaming of BradoaksElementary School to "Bradoaks Elementary Science Academy."Motion by ___________, seconded by ___________ Vote ______Board Member Gililland____, Board Member Lockerbie____, Board MemberTravanti____Board Member Wong____, Board President Hammond____
Additional Information:
ATTACHMENTS
109
Agenda Item Details
Meeting Date: 2020-02-12 19:00:00
AGENDA ITEM TITLE:
4. 19/20-5026- PENDING BOARD ISSUES
RECOMMENDATION The Board of Education will receive status information on identified tasks and reviewissues of interest for future attention.
Rationale:To provide a schedule for updates regarding issues that are critical for the Board ofEducation as part of their priorities and goals.
Background:The Board will revise this document as they see fit. Items will be deleted as they arecompleted.
Additional Information:- Board discussion on lobbyist efforts for the District has been added to the schedule
Prepared by: Katherine F. Thorossian, Ed. D., Superintendent
Action desired:
The Board of Education will receive status information on identified tasks and review issues of interest for future attention.
Rationale:
This agenda item affords an opportunity for the Board of Education to review the status of items that have been scheduled for Board consideration, raise issues or questions that have not been scheduled for discussion, and place issues in priority order for attention, consistent with the Board Vision.
Issue/Question/Request Status Next steps
Cyclical Reports
LCFF / LCAP Annual review and revision of LCAP with input from stakeholder groups.
LCAP Community Input Forums (English & Spanish) - Feb 24th; 7pm - Feb 25th; 6pm
Supt. Performance Objectives
Establish performance objectives for Superintendent Evaluation.
Annually by April
Review of Vision & Goals Review Vision & Goals and progress on the Strategic Plan.
Annually by April
111
Agenda Item J.4 19/20-5026 February 12, 2020 Page 2
Issue/Question/Request Status Next steps
Cyclical Reports (continued)
Student Achievement: standards & plans for closing the achievement gap; investigation of model practices, demographic data, and multiple measures of achievement.