Board of Education Agenda and Packet Session 995 · develop a sustainable funding methodology that withstands the ebbs and flows of enrollment and the economy. Academic and non-academic

MT. HOOD COMMUNITY COLLEGE DISTRICT BOARD OF EDUCATION

A meeting of the Mt. Hood Community College District Board of Education will be held on December 18, 2019, with an Executive Session in the President’s Office at 6:30 pm, and a Regular Session at 6:45 pm in the Board Room at Mt. Hood Community College, 26000 S.E. Stark St., Gresham, OR 97030.

AGENDA SESSION #995

6:00 pm

BOARD DINNER 6:30 pm 1.0 CONVENE EXECUTIVE SESSION IN ACCORDANCE WITH:

192.660(2)(f): To consider information or records that are exempt by law from public inspection.

6:45 pm 2.0 CALL TO ORDER / PLEDGE OF ALLEGIANCE / DECLARATION OF A QUORUM

2.1 Approval of Agenda Diane McKeel 3.0 PUBLIC INPUT Persons wishing to testify must sign up and limit testimony to three minutes. 4.0 REPORTS

4.1 Correspondence Lisa Skari 4.2 Special Report: Apprenticeship Programs Dawn Loomis

5.0 BUSINESS / ACTION

5.1 Consent Agenda: Approvals & Information Diane McKeel a) Minutes – Board Regular Session #993, November 20, 2019 b) Minutes – Board Work Session #994, December 4, 2019 c) Monthly Personnel Report d) Monthly Financial Report e) Monthly Head Start Report f) Consideration of Acceptance and Expenditure of Projects Funded in Whole or Partially by Non-District Funds

5.2 New Degree Approval: Associate of Science in Biology Deborah Sipe 5.3 New Degree Approval: Associate of General Studies in Doug Scribner Health Professions 6.0 CLOSING REPORTS

6.1 a) Board Members b) ASG Representative c) Advisory Representatives

6.2 President’s Report Lisa Skari

7.0 ADJOURNMENT Diane McKeel

The next regular session board meeting is scheduled for Wednesday, January 22, 2020 at Mt. Hood Community College, 26000 SE Stark Street, Gresham, Oregon.

Individuals requiring accommodations due to disability should contact Accessible Education Services at 503-491-6923 or [email protected]

mailto:[email protected]

OFFICE OF THE PRESIDENT Lisa Skari, Ed.D

President 503-491-7211

[email protected]

December 18, 2019 TO: The Board of Education

Diane McKeel, Chair Jim Zordich, Vice Chair LaVerne Lewis Annette Mattson

Diane Noriega Kenney Polson Andrew Speer

FROM: Lisa Skari, EdD President SUBJECT: Board Letter for November and December 2019 Mt. Hood Community College (MHCC) is going through a time of institutional change, driven by a need to respond adeptly to external forces that directly affect our ability to serve our community. External forces like accreditation, changing demographics, and our state. In January 2020, we begin to transition to an accreditation process that looks at standardized outcomes across peer institutions. Our community continues to change, and as our students and their needs change, so must we. Lastly, as the legislature cannot solve our budget challenges, it is upon us to develop a sustainable funding methodology that withstands the ebbs and flows of enrollment and the economy. Academic and non-academic revitalization is one initiative in addressing these external forces, and has been met with mixed reviews across campus. External entities like accrediting bodies and the government are making large-scale data driven assessments our new norm, and adoption is not optional. At the same time, we need to be mindful of the effects on our college, our faculty and staff, and our students, and minimize the impacts as much as possible. Another initiative to support our ability to neutralize external forces is our campus-wide planning process, that aligns goals with budget. Guided by the four new goals adopted by the board, each division proposed strategies and objectives. At a recent three-hour planning session, managers from across campus worked together to review, refine and offer feedback on the strategies and objectives. In addition, managers can use the work to inform development of their unit plans. Unique in this year’s planning process is a college-wide mandatory goal. Each unit plan will include a tactic to increase enrollment or increase retention. The purpose of a common goal is to

align efforts in one area, allow campus to better understand what other departments are doing, look for opportunities to collaborate (and not duplicate), and inform opportunities for professional development. We believe that if we collectively work toward a common goal, we will be more successful in moving the needle. On the national front, we continue to track U.S. Supreme Court arguments in the highly anticipated list of cases that hinge on the legal status of some 700,000 DREAMers, brought to the United States as undocumented children. If Deferred Action for Childhood Arrivals (DACA) is overturned, these young people could lose protection from deportation. A decision by the Supreme Court is expected by summer 2020. We will continue to monitor the conversation and provide supports to our students. While reauthorization of the Higher Education Act is unlikely, a smaller but significant bill has passed the U.S. House and Senate. The Fostering Undergraduate Talent by Unlocking Resources for Education (FUTURE) Act (H.R. 5363) now goes to President Trump for his expected signature. H.R. 5363 permanently restores $255 million in annual Title III STEM funding for Minority Serving Institutions that expired on Sept. 30. Additionally, the bill streamlines the Free Application for Federal Student Aid (FAFSA) and allows the Internal Revenue Service to share some tax data with the U.S. Department of Education to simplify the application process for students. We believe a simplified process will make the application for aid easier for our students, and hope the data sharing between agencies removes barriers. Once the change is made, we will track activity to see how the change affects our students. Lastly, my 50/50 Challenge continues, with a variety of programs and departments featured. Over the last two months, we put a spotlight on our talented Visual Arts faculty and their gallery show; our new partnership with Oregon MESA; our Environmental Health and Safety program, with a lecture on emergency response planning; our Mental Health, Social Service and Addiction Counseling program, with a look into interviewing techniques; the Early Childhood Center, where I had a chance to read to some of our youngest students; and our expansive Apprenticeship program, that works with 15 different training centers. You will have a chance to learn more about our apprenticeship programs this month, as it will be the topic of our special report. To track the 50/50 features, check out our weekly MHCC News and Notes. In addition, here are a few recent highlights that demonstrate progress toward our goals:

Improve student success Education Advisory Board (EAB): A recent milestone and engagement conversation with EAB explored key milestones met, and opportunities to optimize Navigate (EAB’s software supporting strategic care, academic planning, onboarding, and one-click registration.) It was impressive to see how an average of 147 faculty and staff – and 8,143 students – use the product monthly. Of the students, 42% are repeat users. There exists opportunity to expand on the one-click registration, and build out course and term planning, and early alerts. Work is underway to explore how effectively to rollout Navigate to a broader campus audience.

Advance diversity, equity, and inclusion Director of Diversity, Access and Inclusion: The search process for the Director continues, with three final candidates invited to campus in late October. Strengthen community engagement Aquatic Center Forums: To explore the context and impact of covering the outdoor pool, MHCC hosted three forums in late October and early November to collect community input. With 41 stakeholders in attendance, we collected feedback on importance and value of the pool, pros and cons of replacing the outdoor pool cover, and possible revenue streams to fund the replacement. The forums featured information presented by the college officials and the Greater Gresham Chamber of Commerce. Both President’s Cabinet and the board will receive a formal presentation of the findings in the new year, to discuss next steps.

Increase excellence in operations Title IV Program Review: MHCC underwent a Title IV Federal program review last summer through our Office of Financial Aid to “evaluate [our] compliance with the laws, regulations, and published guidance governing the Title IV federal financial aid programs” (as defined by the National Association of Student Financial Aid Administrators.) From the visit, the reviewers compiled a report and issued nine (9) findings needing resolution. Most were minor and related to financial aid policy and procedure, and resolved quickly. Three other broader findings that have been addressed include updates to the Financial Aid Satisfactory Academic Progress policy, a single location for our consumer information on our website, and the completed biennial review of MHCC’s Drug and Alcohol Prevention Program. A special thanks to Christopher Natelborg, assistant manager of financial aid, for his leadership, and to Christi Hart and all the financial aid advisers, for their work on the review and subsequent remedies.

In closing, I would like to with everyone the happiest of holidays, and hope you find time to relax, rejuvenate, and reconnect with family and friends. I look forward to seeing you in the new year as we work to improve outcomes for our students, faculty and staff, and community. Community/Educational Presentations and Selected Outreach Activities Oct 2-3 Council for the Support of Education (CASE) Conference for Community College

Advancement Oct 4 Council for the Support of Education (CASE) Executive Symposium Oct 8 Math Engineering Science Achievement (MESA) regional meeting Oct 9 East County Workforce Initiative meeting Oct 9 Meeting with Lavert Robertson, Executive Director of All Hands Raised Oct 9 MHCC Board of Education work session (1.1, 1.6, 3.3, 4.1, 6.1, 6.2, 6.3, 6.4) Oct 10-11 Oregon President’s Council (OPC)/Oregon Community College Association

(OCCA) meetings Oct 14 Meeting with Nathan Shull, MESD, with Dr. McQuarters Oct 16-19 ACCT Leadership Congress

Oct 21 Conference call with Michael Karnosh, Federated Tribes of the Grand Ronde, with Wally Shriner, faculty member

Oct 22 Principal for a Day, at Centennial High School Oct 22 Gresham Domestic Violence Vigil Oct 23 Board of Directors’ Community Engagement Sub-Committee Meeting (6.1, 6.4) Oct 23 MHCC Board of Education board meeting (1.1, 1.6, 3.3, 4.1, 6.1, 6.2, 6.3, 6.4) Oct 24 Greater Gresham Chamber of Commerce Board meeting Nov 18 Meeting with Directors McKeel and Zordich (6.1, 6.4) Nov 18 Interview with KOIN TV Nov 18 Board of Directors’ Community Engagement Sub-Committee Meeting (6.1, 6.4) Nov 19 Visit Pacific Northwest Carpenters’ Institute, with Dawn Loomis, Director

Workforce, Apprenticeship, Community Education, Economic & Workforce Development, and her team: Melodie Barber, Jean Erickson-Clark, Sue Spencer, Kenia Perez-Correa, Laura Nitti, and Shari Pruett

Nov 20 MHCC Foundation Board meeting Nov 20 MHCC Board of Education board meeting (1.1, 1.6, 3.3, 4.1, 6.1, 6.2, 6.3, 6.4) Nov 21-22 Northwest Commission on Colleges and Universities annual meeting Nov 27 Meeting with Director McKeel (6.1, 6.4) Nov 27 Meeting with Marc Goldberg, Portland Community College

ACTION MT. HOOD COMMUNITY COLLEGE DISTRICT BOARD OF EDUCATION DATE: December 18, 2019 ITEM TITLE: 5.1a CONTACT PERSON: Laurie Popp, Executive Assistant to the Board of Education

SUBJECT: APPROVAL OF MINUTES – November 20, 2019

Session #993 A meeting of the Mt. Hood Community College District Board of Education was held on November 20, 2019, with a Regular Session at 6:30 p.m. in the Board Room at Mt. Hood Community College, 26000 S.E. Stark St., Gresham, OR 97030. 1.0 CALL TO ORDER / PLEDGE OF ALLEGIANCE / DECLARATION OF A QUORUM Members present: Diane McKeel, board chair, Annette Mattson, Kenney Polson, Andrew Speer, LaVerne Lewis Additional Attendees: Dr. Lisa Skari, president, Joshua Ray, veterans services specialist, Collin-Kazu Lewis, ASG president, Chelsea Alison, ASG vice president Diane McKeel, board chair, called the meeting to order at 6:31 p.m.

1.1 Approval of Agenda Speer motioned to approve the agenda. Mattson seconded the motion and it passed unanimously. 2.0 REPORTS 2.1 Special Report: Veterans Services Joshua Ray provided a special report on Veterans Services and answered questions from board members about the services available to veterans. Ray stated they have increased the website usage of people logging onto the website, and shared that over the past 3 terms, enrollment has increased for back-to-back years. Ray responded to a question about recruitment efforts and shared that recruitment is difficult and the biggest impact is through community service work as they encounter veterans while they are out in the community. Ray responded to a question about what support is available to veterans that suffer from PTSD and shared that we have our own counselors on campus to assist with this. They will also refer veterans to community resources that can provide assistance. Ray responded to a question about tutoring services for veterans and

stated we do have tutors available for veterans and the Department of Veterans Affairs does provide funds for tutoring services. There was a question on whether veterans are identified during the enrollment process and Ray responded it is self-identified. A copy of the PowerPoint presentation is attached for additional details and information. 3.0 PUBLIC INPUT There were 73 people who provided public testimony on the academic revitalization process to phase out seven programs. A list of the individuals and the program they provided testimony on is included as an attachment to the minutes. Written public comment was provided by Steve Johnston, Michael McAfee, Elizabeth Milliken, and three anonymous comments were received.

4.0 BUSINESS / ACTION

4.1 Consent Agenda: Approvals & Information a) Minutes – Board Regular Session #991, October 23, 2019 b) Minutes – Board Special Session #992, October 30, 2019 c) Monthly Personnel Report d) Monthly Financial Report e) Monthly Head Start Report f) Head Start Program Goals 2020 – 2024

Mattson motioned to approve the consent agenda. Speer seconded the motion and it passed unanimously.

4.2 OSBA Elections

Annette Mattson provided a brief summary about the OSBA election process and stated a ballot was distributed to each board member to vote for a candidate for each position. The ballots were collected after the vote and the results were tabulated for a board vote as follows:

Position 17 Board of Directors – there was no election for Board of Directors position this year Legislative Policy Committee – John Lindenthal, Reynolds 7

Position 18 Board of Directors – Kris Howatt Legislative Policy Committee – Jessica Arzate, Multnomah ESD

Position 19 Board of Directors – Sonja Mckenzie, Parkrose 3 Legislative Policy Committee – Rita Moore, Portland 1J

Speer motioned to approve the board vote. Lewis seconded the motion and it passed unanimously. The board secretary will enter the board vote on the OSBA website. 5.0 CLOSING REPORTS

5.1 a) Board Members

LaVerne Lewis – she had the pleasure of touring the Applied Tech facility and focused on three main areas – automotive tech, machine tools, and welding tech. She met with faculty and staff and really enjoyed the visit. She is a member of the Audit Committee and recently attended a meeting with the main objective being the scope and timing for the audit. She presented to the board a copy of the auditing arrangement letter she received from Julie Fahey, partner at Talbot, Korvola & Warwick, which is our auditing firm. She met with Jenny Glass, Executive Director of The Rosewood Initiative, and had a good discussion on college advising and job coaching programs. She attended the OCCA Annual Conference and GISS Conference, which was highly informative. She enjoyed the conference sessions and speakers, and learned from one of the speakers that some community colleges in several states across the country are closing as they are being absorbed into the four-year university system. A highlight of the conference was seeing Representative Jeff Reardon receive the Howard Cherry Award. Andrew Speer – he attended the MHCC women’s volleyball game on November 8. He met with Lavert Robertson, the new chief executive officer, of All Hands Raised. He also met with the new Multnomah County/Washington County liaison for Senator Merkley’s Office. Annette Mattson – she attended Powellhurst Gilbert Neighborhood Association meeting. The meeting focused on the controversial Portland neighborhood association code change, and their desire for help with outreach. She attended the Mayor’s Economic Advisory Council meeting. She also attended the OCCA Conference and GISS Conference. She thought the keynote speakers were fabulous, and what was impactful were the comments by Ben Cannon, executive director of Oregon’s Higher Education Coordinating Commission (HECC). She shared that with the funding increase we received at the last legislative session and after adjusting for inflation, we are now up to 1999 funding levels for community colleges. She encouraged people to advocate for more funding in Salem and mentioned the CTE Day in Salem next February. Kenney Polson – he enjoyed attending the GISS Conference this year and looks forward to attending the ACCT National Legislative Conference next year. Diane McKeel – she attended OCCA Conference and GISS Conference. She agreed with Mattson’s comments and stated we need more people going to Salem, talking with our legislators, and advocating for more funding for community colleges. She also attended the East Metro Economic Alliance Luncheon. She stated the Portland Business Alliance finalized the priorities they are going to work with us on in East County.

b) ASG Representatives Collin-Kazu Lewis, ASG president – he shared that two ASG members, Doctor Abio Ayeliya, and Rozina Lethe all attended the annual National Association for Campus Activities conference in California. The annual Trunk or Treat event was held on October 31 with 20 vehicles participating, and they had over 1000 community members attend the event. They held a “Know your Student

Rights” forum with Nikki Barone, which provided students with an opportunity to learn about their rights while attending MHCC, and provide input on the Student Code of Conduct. They held a Hong Kong Protests Information Session on November 20 with Dr. Campbell and discussed the movement and global impact the protests are having. During the week before finals, they will be holding a free pancake feast, yoga de-stress event, and a dodgeball tournament for students to have the opportunity to unwind before finals. They will have a holiday photography event on December 2 from 5-7pm for community members, students, staff, and faculty to have their holiday picture taken and receive a free print.

c) Advisory Representatives

Cheryl Johnson (FTFA) – she thanked the board for their patience in listening to all the public testimony tonight. She shared it was important for people to have a voice and they appreciate the board listening. She expressed concerns that some board members have already made up their minds. Several board members disagreed with this sentiment and stated they would consider all information in the decision making process. Johnson wants to know how the proposed cuts will save our budget and does not feel it has been clearly communicated. She asked the board to present information on how they will make their decision. There was a brief discussion regarding the lobbying days.

Kim Sharer (CEA) – she shared that last year, Governor Kate Brown, and Secretary of State Dennis Richardson made a proclamation for the date of the Education Support Professionals Day Observance. Today is that day and she wanted to take a moment to thank the Classified Association members for all they do to support this institution. She also highlighted a few fun facts: 1) As of today, the 205 current classified employees have worked a total of 738,659 days for MHCC, or in other words, 2024 years; 2) 63% have worked at MHCC for 5 or more years, and 39% have worked here 10 or more years, not including those who have left and came back or began as part time employees; 3) 74% of CEA employees live in MHCC’s district. She shared one of the themes that was apparent in listening to our students speak tonight was our lack of marketing, branding, and a useful website. Our students have to work far too hard to find us and find what we have to offer. It is extremely important to get these fixed.

Marilyn Pitts (PTFA) – she appreciated everyone staying tonight to listen to people speak during public testimony. She shared a quote that “if we keep doing the same things we have been doing, we will get the same outcome.” She challenged everyone to try to keep that passion we heard tonight in mind and try to figure out some different ways to come up with solutions. We cannot keep doing what we have been doing. She wants this to be a jumping off point and not let the energy we experienced tonight die.

5.2 President’s Report

Dr. Skari shared that the holidays are approaching and she wanted to close the night with some gratitude. The first, to all the individuals who provided public comment tonight – that takes courage, that takes a certain degree of passion, and it is our democracy at its’ best, and so I thank all of them for coming forward tonight. To the students – for trusting us with your education and

your dreams, we thank you. To the classified staff – you serve on the front lines, you are our first responders with students, and you keep things running – we thank you. To the faculty – you strive every day for educational excellence and academic success for every student – we thank you. To the management team – you walk a tight rope of financial realties while trying to move things forward – we thank you. To the board – in addition to your unwavering support of our students and our college, I have a special thank you. You gave me a gift of time that can never be replicated and I will never forget. My family and I are grateful for the support and I thank you. I thank you all and wish you a Happy Thanksgiving. 6.0 ADJOURNMENT Speer motioned to adjourn. Lewis seconded the motion and it passed unanimously. The meeting was adjourned at 11:32 p.m. Clerk Board Chair Minutes recorded by Laurie Popp, Executive Assistant to the Board of Education.

Veteran ServicesServing Our Military-Affiliated Students

November 2019

Veteran ServicesYou Served us, now let us serve you!

2018/19 Report

Veteran ServicesServing Our Military-Affiliated StudentsVeteran ServicesServing Our Military-Affiliated Students

WHO WE ARE

Joshua Ray Tim McPharlin Alisha, Colton, Chris, Jonathan

Veteran Services Coordinator

Outreach & Student Success Specialist VA Work-Studies

1


VA WORK-STUDIES

2

The Backbone of Veteran Services


The Backbone of our Veteran Services Office

The Department of Veteran Affairs Work-Study benefit program provides part-time employment to students receiving VA Educational benefits.

VA Work-Study students must only be assigned tasks that require 100% performance of VA-related activities.

VA Work-Study is considered a benefit to the student, therefor is considered non taxable income for the student. This is also paid by the VA and at no cost to the college.

VETERAN AFFAIRS WORK-STUDIES

In the 18/19 Academic Year VA Work-Study’s have performed over 2000 office hours and over 200 hours of community service.

3


Serving those that served us, our Mt. Hood Community College Veteran Services Office aims to help veterans of military service, those who still actively serve and their

family members in reaching their educational goals.

Our services include, but are not limited to:

• VA Educational Benefit counseling

• Academic advising.

• Veterans textbook library

• Access to VA work-study positions

• Certification of enrollment

• Advocacy on campus

• Financial aid assistance

• Providing on-and off-campus

resources

WHAT DO WE DO

4


WHO WE SERVE

Everyone in These Categories

The Montgomery GI Bill

The Montgomery GI Bill Selected Reserve

The Post-Vietnam Era Veterans’ Educational Assistance Program

Survivors’ and Dependents Educational Assistance Program

Post 9/11 GI Bill - Forever GI Bill

Vocational Rehabilitation and Employment Program

Yellow Ribbon GI Education Enhancement Program

Oregon Veteran Educational Aid Program

Oregon Dependent's/Purple Heart Tuition Waiver

Tuition Assistance (All Military Branches have their own version)

Tuition Assistance Top UpVoyager Tuition Assistance ProgramMyCAAScholarships, Financial Aid, …

Oregon State Tuition Assistance

Those not using any Educational Benefits

5


WHO WE SERVE

But Mostly These

The Montgomery GI Bill

The Montgomery GI Bill Selected Reserve

Survivors’ and Dependents Educational Assistance Program

Yellow Ribbon GI Education Enhancement Program

Oregon Veteran Educational Aid Program

Oregon Dependent's/Purple Heart Tuition Waiver

Tuition Assistance (All Military Branches have their own version)

The Post-Vietnam Era Veterans’ Educational Assistance Program

Those not using any Educational Benefits

6

Vocational Rehabilitation and Employment Program

Scholarships, Financial Aid, …

Tuition Assistance Top UpVoyager Tuition Assistance ProgramMyCAA

Oregon State Tuition AssistancePost 9/11 GI Bill - Forever GI Bill


OREGON DEPARTMENT of VETERANS’ AFFAIRS


Campus Veteran Resource Center Grant Program

7


ODVA GRANTCAMPUS VETERAN RESOURCE CENTER GRANT PROGRAM

SB143Establishes $1 million statewide grant program

The purpose of the Campus Veteran Resource Center Grant Program (“Grant Program”) is to augment existing campus programs that help veterans successfully transition from military service to college life, succeed in college and complete educational goals, and transition from college to the workforce in the community.

Mt. Hood Community College was awarded $60,720• Outreach and Student Success Position• Marketing• Veterans Resource Center Upgrades

ODVA CAMPUS VETERAN RESOURCE CENTER GRANT PROGRAM


8

(Maximum $100,000 per award)


UPGRADES

An Updated LookNew Furniture

New EquipmentA Resource Area

VETERANS RESOURCE CENTER

VETERANS BOOK LIBRARY

Over 100 different donated textbooks in which students can borrow for the term

instead of having to purchase them.


9


OFF CAMPUS TO ON CAMPUS RESOURCES

• Multnomah County Veterans’ Services

• Portland Vet Center

• Portland VA Healthcare System

• Easter Seals

• Veterans Community Resource & ReferralCenter

• Fido

• WorkSource

• Returning Veterans Project

• Mission Continues

VETERANS RESOURCE PARTNERS


10


NUMBERS THAT MATTER


11

Population Estimated VeteransPortland 620,589 31,167 Gresham 110,042 6,677 Happy Valley 17,474 962 Troutdale 16,535 1,014 Damascus 10,842 804 Sandy 10,369 666 Fairview 9,215 708 Boring 7,762 620 Hood River 5,578 467 Mt Hood Village 5,231 635 Wood Village 3,996 708 Corbett 3,951 316 Estacada 3,051 250 Cascade Locks 1,158 114 Maywood Park 828 68 Government Camp 121 27

Total 826,742 44,267

MHCC DISTRICT

(Data from census.gov 12-16 ACS)


NUMBERS THAT MATTER


0

50

100

150

200

250

300

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

VRC LOG

17-18 18-19

COMPUTER USAGE

2018

• Computer Logins: 1187

• Total Time Logged: 870.2

• 164 Different Students

2019

• Computer Logins: 1512

• Total Time Logged: 1072.1

• 192 Different Students

12


NUMBERS THAT MATTER


WI18 SP18 SU18 FA18 WI19 SP19 SU19 FA19Students Students Students Students Students Students Students Students

Chapter 33 139 137 69 117 106 115 71 129Chapter 30 2 1 0 1 1 1 0 0Chapter 31 27 27 17 29 28 24 19 25Chapter 35 23 17 10 23 23 24 16 18

Chapter 1606 0 1 1 4 4 1 1 1TA 3 3 0 3 5 6 3 2

TOTAL 194 186 97 177 167 171 110 175

% change from the previous

term5% -4% -48% 82% -6% 2% -36% 59%

% change from the previous

year-10% -11% -21% -4% -14% -8% 13% -1%

13


NUMBERS THAT MATTER

2017 / 2018


2018 / 2019

RECRUITMENT

127 Students started in 17/18

Veterans after one year 37%Veterans after two years 17%

135 Students started in 17/18

Veterans after one year 55%Veterans after two years 27%

RETENTION

14

COMPLETIONSince 1996 1,168 Veterans have Graduated from Mt. Hood Community

College


15

KEYS TO OUR SUCCESS

• Create an Atmosphere Where Veterans Feel Wanted and Can Establish Camaraderie

• Veterans Helping Veterans• Giving Back to Our Community• Continued Support for Seeking Grants• Provide What Veterans Need With

Internal/External Resources


QUESTIONS?

16

Public Testimony at Board of Education Meeting on November 20, 2019

No. Name Program1 Erik Marter WLEE2 Dr. Warren A. Jackson EHS3 Jolene Burum EHS4 Lacey Lorber LPN5 Crystal Harris COS6 Brendan Wilson WLEE7 Petra LeBaron Botts WLEE8 Josh Stratman WLEE9 Amanda Shelton WLEE

10 Karen Teckenburg COS11 Maya McKelvey WLEE12 Allyson Haas WLEE13 Amy Kelly WLEE14 Travis Baker WLEE15 Hunter Parrott WLEE16 Ruhaine (Roe) Estrada COS17 Joel Lechelt WLEE18 Bess Wills AMLR19 Torin Butler BC20 Charles Gautior WLEE21 Dr. Michael Gassner WLEE22 Katie Rose COS23 Tanner Derrick WLEE24 Megan Fonseca EHS25 Brooke Shaffer COS26 Brianna Pond COS27 Carol Redwine COS28 Marty Castellenos COS29 Nae Overpeck COS30 Jack Gaskill WLEE31 Dr. Walter Shriner ALL32 Dr. Donald Anderson ALL33 Janet Campbell ALL34 Sean & Tara McGinty ALL35 Cheryl Johnson & Tambi Boyle ALL36 Beth Sammons ALL37 Phil Chermichenko EHS38 Kyler Speich WLEE39 Leo Rodriguez EHS40 Vivian Harbert-Erceg WLEE41 Javid Mohtasham EHS42 Joe Crelier EHS43 Nick Gardner EHS44 James Walker EHS

No. Name Program45 Jeanna Hunt ALL46 Linda Fleshman LPN47 Jami Starr WLEE48 Daly EHS49 Sarah Crabtree-Scott EHS50 Marta Szabatin EHS51 Michael Wissig EHS52 Darren Wood COS53 Georgiana Calatean COS54 Dawn Boyer COS55 Madison Debozy COS56 Caitlin McCoy ALL57 Mitchell Sheridan WLEE58 Amy Newman COS59 Mike McAfee ALL60 Soloman Uba EHS61 Cheyanna Chambers COS62 John Persell WLEE63 Alexandria Curo EHS64 JD Kiggins BC65 Alyssa Odman WLEE66 Karen Johnston COS/AMLR67 Adrienne Johnson WLEE68 Krystal Jeong COS69 Marilyn Pitts ALL70 Patty Martin ALL71 Ivy Davis WLEE72 Hannah Lewis WLEE73 Baron Johnson ALL

Program Key:ALL - All Program CutsAMLR – Automotive Maintenance and Light RepairBC – BroadcastingBT – Business TechnologyCOS – CosmetologyEHS – Environmental Health and SafetyLPN – Practical NursingWLEE – Wilderness Leadership and Experiential Education

ACTION MT. HOOD COMMUNITY COLLEGE DISTRICT BOARD OF EDUCATION DATE: December 18, 2019 ITEM TITLE: 5.1b CONTACT PERSON: Laurie Popp, Executive Assistant to the Board of Education

SUBJECT: APPROVAL OF MINUTES – December 4, 2019

Session #994 A meeting of the Mt. Hood Community College District Board of Education was held on December 4, 2019 with a Board Work Session at 6:45 pm in the Board Room at Mt. Hood Community College. 1.0 CALL TO ORDER Members present: Diane McKeel, chair, Annette Mattson, Kenney Polson, Andrew Speer, LaVerne Lewis Additional Attendees: Dr. Lisa Skari, president, Al McQuarters, vice president of Instruction, Jessica Vega Pederson, Multnomah County commissioner, Brooke Chilton Timmons, early learning coordinator at Department of County Human Services.

Diane McKeel, board chair, called the board work session to order at 6:38 p.m. 2.0 BUSINESS

2.1 Preschool for All Presentation Dr. Lisa Skari introduced Commissioner Jessica Vega Pederson and shared that she had the pleasure of serving on the Preschool for All Task Force. She also recognized Pam Greenough Corrie, director of Head Start, for all her work in providing information on the policy recommendations for the project. Commissioner Vega Pederson thanked Dr. Skari and Pam Greenough Corrie for their participation, and shared her gratitude to the Mt. Hood Community College community for their engagement and participation in the Preschool for All process. She recognized several additional individuals for their work on the project and thanked the board for the opportunity to present and share the work they have been doing over the past 15 months. Commissioner Vega Pederson provided a PowerPoint presentation on Preschool for All and shared that the work they have taken on is to envision what universal access to high quality preschool would look like for three and four year olds in Multnomah County. She shared about their process and what their recommendations were, and spoke on how they can build on some of the

investments in the Student Success Act and other local investments in building the Preschool for All program. She strongly believes that quality early education experiences is one of the best and smartest investments we can make in our children and families in preparing them for the future. Commissioner Vega Pederson highlighted information presented in the PowerPoint and responded to several questions from board members:

• Are they looking at facilities located near businesses where people work? • Can they get a large enough space to accommodate the requirements for early childhood

care centers? • Are they looking at the November 2020 ballot? If so, what is the ask? • When they look at teacher training, will they be looking at cultural competency?

A copy of the PowerPoint presentation is attached to the minutes for additional information and details about the Preschool for All program.

2.2 Academic Revitalization Process. Dr. Lisa Skari and Al McQuarters provided a presentation about the academic revitalization process, which was followed by a question and answer session with board members regarding the programs slated for being phased out. A copy of the PowerPoint presentation is attached to the minutes for additional information and details. Dr. Skari read the following statement to provide some context for the decisions board members will make regarding the programs. Madame Chair and the MHCC Board of Education, Thank you for the opportunity to present on the recent academic revitalization process. To frame the conversation, I would like to start by providing some context for the decisions facing you. While the topic of the evening is on the phasing out of seven programs, we must remember it is part of a much larger reality facing Mt. Hood Community College (MHCC), and higher education in general. This is about institutional change and the future of MHCC. It about responding adeptly to external forces that directly affect our ability to address the educational needs of our community. External forces like accreditation, our community, and our state. We will start with accreditation. January 2020 marks the beginning of new standards by which the Northwest Commission on College and Universities (NWCCU) will assess our performance, to determine our accreditation status. The new standards focus on program and student outcomes, in which we will be evaluated by how we benchmark against our peer institutions. We are also experiencing a changing community, who look to us to keep education affordable, relevant and accessible. As our students and their needs change, so must we. Lastly, we can no longer look to the legislature to address our budget challenges. We must develop a sustainable funding methodology that withstands the ebbs and flows of enrollment and employment, economic booms and economic recessions. As the fiduciary agent of this college, you have the awesome responsibility of neutralizing these forces so the college can do what it does best… serving students. So, how did we get here? Most

institutions of higher education in the country are wrestling with declining enrollments and increasing costs. At MHCC, we are no different. Here is a look at enrollments and expenditures since 2001. We know MHCC is not unique in this circumstance. Many of our sister community colleges in Oregon are talking cuts. And, at our last board meeting, Director Lewis spoke of the Oregon Community College Association’s conference keynote, who talked about how community colleges are closing. Just to be clear, closing is not a Mt. Hood reality. At the same time, the external forces and changing demographics are signaling our need to adapt. Last year, the board approved a two-year budget that included an $8-per-credit increase for this academic year (2019-2020), and biennial adjustments of $3.2 million in cuts, $1.5 million in new revenue and a $1 million reduction in fund balance. After we apply our estimated portion of the state’s investment in community colleges, the accompanying unfunded mandates, and the cuts we took in the current year’s budget, we still have an estimated $2.8 million budget deficit. And, as Jennifer DeMent showed us in November, if we continue down the same path, future years look bleak. As I have said previously, we only get to spend a dollar once and it is our responsibility to make sure we stretch that dollar as far as it can go to achieve maximum impact. Amidst the program cut conversations, we must remember there is another side to this story… and that is about getting to a place where we can sustain and grow MHCC’s 54 remaining programs. Academic revitalization was designed to be the program assessment tool for the college’s academic programs, linked to budget, as per Northwest Commission on Colleges and Universities Standard One: Improving Institutional Effectiveness {show 1.B.1}. The tool allows us to objectively evaluate our offerings. It is important to note all MHCC non-academic programs and services will undergo a complementary process to identify areas of improvements and budget adjustments prior to budget development for the 2020-2021 academic year. But, tonight we are focused on academic revitalization. Dr. McQuarters will walk you through the process, timeline and analysis that led up to the recommendations. His recommendation comes from an analysis of the totality of the data. Also, he was mindful of the board’s criteria from last year’s budget process - to prioritize high enrollment and high completion programs that were financially sustainable, while applying an equity lens to consider programs and services for traditionally underserved and marginalized populations. There was also a conscious effort to minimize impact. We know the recommendations will affect full-time faculty and students. This is a difficult reality to face and one that I know none of us takes lightly because it impacts our most important resource – our people. As such, know that this recommendation has been approached with the diligence and care that such situations of this nature require. I would now like to turn this over to Dr. McQuarters to describe the process and recommendation. Dr. Al McQuarters shared a brief summary of the academic revitalization process. Prior to his arrival to MHCC in July 2019, the Institutional Effectiveness Council co-chairs solicited members for an action team from the three associations. The team consisted of ten members, which included 70% association members and 30% instructional deans. The action team was comprised of full-time faculty, part-time faculty, and classified staff and they began meeting in spring 2019. The data collection was a three-part process compiling quantitative data from AIR (Academic and

Institutional Research), quantitative data from EMSI (Economic Modeling Specialists Inc.), and qualitative and quantitative data from our departments and divisions. From that data, they divided the programs into four possible categories: grow, maintain, modify, and phase out. McQuarters reviewed the questions that were used during the data collection process, and provided additional details regarding the internal and external data sources, collection methods, and the narrative and response to the data. The presentation slides highlighted each of the programs for phase-out and included the internal and external demand, size, scope, productivity, revenue, cost, impact, and recommendation for these seven programs:

• Automotive Maintenance & Light Repair • Broadcasting • Business Technology • Cosmetology • Environmental Health & Safety • Practical Nursing • Wilderness Leadership and Experiential Education (WLEE)

McQuarters concluded the presentation with a summary of the following projections and possible items to explore: Projections:

• Total student full-time equivalent (FTE) loss: 182 • Total faculty full-time equivalent (FTE) loss: 11.11 • Vacant FT faculty positions loss: 3 • General Ed credit loss: 281 • Cost savings: ~$800,000

Exploration:

• Contract training options? • Course level Broadcasting/KMHD option similar to Journalism/Advocate? • Could LPN be a 3 term instead of 4 term program (substantial change)?

There was a discussion regarding the information presented and the following questions were raised by board members:

1. Is the EMSI data reflective of starting wage or median wage? McQuarters responded it is median wage. It is also specifically reflective of the degree or certificate associated with our program, and current job postings for the region (Portland/Vancouver region).

2. Would individuals who had a certificate get the job over someone who does not have a certificate?

3. What happens to the equipment in programs being phased out? McQuarters responded that for the programs that share equipment, it would go to the existing programs. Cosmetology would be a unique program.

4. Does any of the equipment have salvage value? 5. What is the cost to upgrade the cosmetology lab? 6. How many programs did we have during our peak enrollment period back in 2008-

2009? Do we have the same number now, or do we have more or less programs? 7. How is the EMSI data capturing industry growth? (i.e. WLEE – Mental Health). Is the

demand captured in mental health services programs? How were employment projections calculated? How is the data capturing growth for two to three years out? What about long term into the future?

8. What is the total cost savings vs budget deficit? When will savings be realized? 9. Is this a conclusive team recommendation? McQuarters stated the action team did

not make the decision, but they did make the parameter and timeline used to complete the process. Dr. Skari referred to several binders on the table that include the raw data for board members to review. It will be sent to them either electronically or as a printed binder according to their preference.

10. How did we arrive at this point over three to four years without some lenses looking at the progression of ending these programs?

11. What was enrollment data for Clark College, Clackamas Community College, Portland Community College, and Portland State University? What are the tuition rates for nearby colleges, both community colleges and four-year colleges?

12. What is the total number of automotive degrees remaining? 13. If the Business Technology program is phased out, what alternatives are there for

people who are pursuing an associate level degree or certificate in this area? 14. How many private institutions in the Portland metro area provide cosmetology

certificate training? What is the radius for our students to the nearest facility that does cosmetology training? What is the cost at private schools compared to the cosmetology program at MHCC?

15. Have we looked at a certificate option for Environmental Health & Safety? 16. What are the other medical program options at MHCC besides the LPN program? 17. Have we looked at contract training options? Dr. Skari shared that one of the options

that can be explored is providing some of these certifications and credentials that can be non-credit in a self-support manner, so the option is still there to be offered but the dollars are separate from the general fund.

18. What tuition increase is needed if we do not cut any programs? Dr. Skari stated if we kept all the programs and raised tuition, we would need to increase tuition by $15 per credit.

19. Is there any consideration for a private partnership for cosmetology? Have we explored a revenue option? Have we considered a private partner to rent space, provide equipment upgrades, and offer a service to our students?

20. Instead of phasing out these programs, what would a flat across-the-board budget cut look like? Dr. Skari responded the cut would be 3.6% and the cuts would vary depending on what department.

21. What are the revenue generating options? Dr. Skari stated an update would be provided at the January meeting.

22. What will the impact be on support services? 23. Where did the narrative come from? Were faculty provided an opportunity for the

narrative? 24. What are other efficiencies we are looking at on campus? Dr. Skari shared they are

also looking at the non-academic revitalization for all the other programs and services on campus. They are looking at the data and compiling those narratives that will be brought forth for review. That process will be completed prior to beginning the budget process. She shared one efficiency they have already undertaken as a cost saving measure was to eliminate on-campus printing services.

25. Is it possible to change the LPN program to three terms? Al McQuarters responded it would be a significant change to the program, would require a substantial overhaul of the curriculum, and would require alignment with the nursing program.

26. Is there any opportunity to do discriminatory tuition by program? 27. What are the top 10 programs that are doing well? What are their numbers and

narrative? 28. If we pursue a bond, what are the limitations for a bond? 29. Has anyone brought forward specifics related to bad data and alternative data

sources, primarily wage data? How did that factor into decisions? What additional or supplemental data was used?

McQuarters discussed the timeline for disseminating the data and information packet, which was sent out electronically during fall term in-service week for review and discussion. He stated the narrative was generated at that time. The next phase of the timeline is in winter 2020 to look at the programs that are to be modified. Dr. Skari shared that when the budget was passed last year, the approach for handling the budget deficit included looking at a tuition increase, proposed cuts, generating new revenue, and using the fund balance. She discussed other options available to lower the deficit, and that they are looking at ways to reduce costs and increase efficiencies. She stated the full list of budget cuts would be completed by the end of January when they begin budget preparations.

Dr. Skari will send out a list of the questions to board members for review and feedback to ensure all questions were captured and will prepare a response to the questions.

3.0 ADJOURNMENT McKeel adjourned the board work session at 9:08 pm. Clerk Board Chair Minutes recorded by Laurie Popp, Executive Assistant to the Board of Education.

Mt. Hood Community College Board Briefing

December 4, 2019

1

Preschool Matters

• We have the largest impact on development upstream.

• Supports skills children need for a lifetime. • Parents become more involved. • Significant economic return on investment.

2

• Little access to quality – only 15% of children served in quality publicly funded programs.

• Unaffordable – families spend ~30% of monthly income on preschool and child care.

• Workforce challenges – we need 2,300 more teachers; average wage currently is $13 and hour.

• Infrastructure challenges – we need at least 260 new classrooms. • Significant disparities – children of color, immigrants and refugees,

low income children, and children with developmental delays and disabilities have least access to programs that meet their needs.

THE STATE OF PRESCHOOL IN OUR COUNTY

3

We Must Do Better

Our North Star

What if every child could attend preschool that’s right for them and what if every

family could afford it?

5

Leaders from early learning, K-12 education, Community Based Organizations, Business, Higher Ed, Healthcare, Philanthropy, Parents

Timeline: Sept. 2018-July 2019

Goal: Visioning process to expand high quality early education for 3 and 4 year olds in Multnomah County

Preschool for All

Task Force

6

Program & Policy

• Charge: design a high-quality preschool program for children and families from diverse backgrounds, with enough flexibility to allow families to access affordable preschool options that meet their values and needs

• Key Recommendations• Serve three and four year olds• Use Self Sufficiency Index• Mixed Delivery - bringing family-based care along with the system• No expulsions

8

Workforce

• Charge: Create strategies to develop a workforce that is skilled, valued and compensated fairly, that includes and embraces at-home providers, and that encourages and supports parents and high school graduates to become early educators

• Key Recommendations• Multiple pathways to credentialing requirements • Salaries comparable with elementary counterparts• Develop workforce support systems• Increase access to education and training

9

Infrastructure

• Charge: Develop a set of strategies to incentivize development of preschool classrooms within Multnomah County

• Key Recommendations• Bring existing providers up to quality through creative financing• Partner with other entities investing in infrastructure• Create robust set of tools that incentivizes development of early learning

facilities

10

Finance, Strategy & Administration

• Charge: identify what functions an administrative entity would require to be successful and to advise on a cost estimate and revenue mechanism needed to deliver the Preschool for All program

• Key Recommendations• Significant investments in system are needed to ensure quality• Build on existing early learning systems

11

⬧ Community based policy making

⬧ Stakeholder buy in⬧Establish high level vision

Task Force

⬧ Build broader community coalition

⬧Further analysis on revenue

⬧ Create detailed implementation plan outline

⬧ Identify source and Secure funding

Phase II Implementation

Next Steps

Sept 2018-July 2019 Starting Fall 2019 Future

12

Coordination With

Community Colleges

• Workforce development and teacher training.

13

Questions?

14

-

2,000

4,000

6,000

8,000

10,000

12,000

$-

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

$80,000

00-01 01-02 02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18 18-19

Enrollment & Expenditures

Expenditures (in$thousands) Enrollment

FY FY FY FY FY2019 2019/20 2020/21 2021/22 2022/23

Pre-Audit Working Estimate Estimate Estimate

Tuition and Fees 22,798,181 23,447,000 23,881,000 24,315,000 24,750,000State Support 28,229,157 32,251,000 32,255,000 32,255,000 32,255,000Property Taxes 13,349,652 13,334,000 13,726,000 13,995,945 14,275,864Other revenue 2,105,390 1,741,000 1,741,000 1,741,000 1,741,000

66,482,380 70,773,000 71,603,000 72,306,945 73,021,864

Management/Confidential 5,313,574 5,546,000 5,784,000 6,105,000 6,413,000FT Faculty 15,331,170 15,848,000 16,646,000 17,452,000 18,251,000PT Faculty 4,583,993 4,854,000 4,863,000 5,009,000 5,159,000Classified 10,052,094 10,505,000 10,588,000 10,854,000 11,182,000PT/Student Employees 2,226,889 2,207,000 2,363,000 2,410,000 2,458,000PERS 7,190,697 9,567,000 9,781,000 10,180,000 10,590,000Health & Other Benefits 10,929,168 11,333,000 11,275,000 11,732,000 12,206,000Materials & Services, Capital Outlay 8,509,728 9,449,000 9,299,000 9,299,000 9,299,000Grants in Aid/Tuition Waivers 931,979 1,147,000 1,147,000 1,168,000 1,189,000Debt Service 2,308,825 2,271,825 2,271,825 2,409,225 2,439,025Transfers Out 675,000 1,100,000 600,000 600,000 600,000

68,053,119 73,827,825 74,617,825 77,218,225 79,786,025

Operating Results (Deficit) (1,570,738) (3,054,825) (3,014,825) (4,911,280) (6,764,161)

Ending Fund Balance 9,032,593 5,977,768 2,962,943 -1,948,337 -8,712,498As a percentage of expenditures 13.3% 8.1% 4.0% -2.5% -10.9%

IEC co-chairs solicited members for the action team from the three associations

The team members were: • FT faculty: Cheryl Johnson, Tambi Boyle,

Jeanna Hunt • PT faculty: William Blackmore, Ellayna Morris • Classified: Kelly Gernhart, Darcy Dalrymple • Deans: Doug Scribner, Kelley Keith, Kay Lopez

Academic Revitalization Action Team

Possible Categories:

Grow, Maintain, Modify, Phase-Out

Qualitative & Quantitative

Data from Divisions

Quantitative Data from

EMSI

Quantitative Data from

AIR

Internal & External Demand

Revenue, cost, and other resources generated

Opportunity analysis

Impact and essentiality of program

Quality of program outcomes

Size, scope, and productivity of program

Data-Informed Review Process

Internal Data: MHCC Analytics & Institutional Research (AIR)

• 61 Disciplines / Programs based on budgetary codes

• Institutional DataJenzabar CXSome graduate follow up surveys

• Hundreds of government and private sector sources that capture 99% of the workforce

• Quarterly Census of Employment and Wages report by US Department of Labor

• County Business Patterns (CBP) report by Census Bureau

• Bureau of Labor statistics for national projections

• Over 100 million job postings are analyzed per month

• A rigorous methodology that de-duplicates annual openings/demand for jobs

• Annual openings are analyzed by education level

External Data: Economic Modeling Specialists Inc. (EMSI)

EMSI provides economic impact analysis to the majority of US community colleges and several universities

• South Puget Sound Community College• Clackamas Community College • Columbia Gorge Community College

• Western Oregon University• University of Oregon• Portland State University• Oregon State University• Oregon Institute of Technology• Southern Oregon University• Eastern Oregon University

• WSI (e.g. Clackamas Workforce Partnership)

External Data: Economic Modeling Specialists Inc. (EMSI)

Internal/External Data: Narrative & Response to DataWeek 11 of Spring 2019: Initial form with data provided by AIR to instructional divisions

June 11, 2019: Dr. Skari sent out an email to all campus

Summer 2019: EMSI and other college data provided to instructional deans

Dr. McQuarters created & shared out video to instructional divisions

Week 1 Fall of 2019 (In-service): AIR/EMSI data provided to instructional divisions & opportunity for narrative & response from faculty/staff

https://youtu.be/5ngIFEQV8Mg

https://youtu.be/5ngIFEQV8Mg

• What is the local (Greater Portland Metro Area) demand per EMSI report? • For limited/restricted entry programs, how many applications were

submitted? • What Department/Program services are needed by other parts of campus? • How likely are students to get a job in their field of study (for CTE

program)? • How much dual credit is offered (broken down by course)? • How many students with dual credit from this department/program enroll

in MHCC? • What data demonstrates department/program success for non-credit

programs related to mission/charge, completion or transition rates?

Data Utilized (details)

• What is the FTE/Head count? • How many degree and certificates are awarded? • What is the demographic data of those awarded degrees/certificates? How

does this compare to overall college demographic data from those awarded degrees/certificates?

• What student population does this department/program serve (demographics for students who took any course in discipline)?

• How many credits in general education courses do students take (last 5 years)?

• How many general education credits are offered by the department/program?

Data Utilized (details)

Automotive: Maintenance & Light Repair

Program Name(s)

SIZE, SCOPE, AND PRODUCTIVITY

INTERNAL & EXTERNAL DEMAND

REVENUE & COST

Automotive Technology- Maintenance & Life Repair (CC0)-suspended 8/30/19

• Student FTE: 18• Certificate not required for work • Wage does not increase with credential • Dual Credit to MHCC: 0• Wage $17.27

• Total Revenue (Tuition, Fee, State Revenue): $126,792• Total Cost: $190,254

• 0 students enrolled as 1st year student (Fall 2019)• 1 FT Faculty position directly impacted (this position is currently

vacant)• Industry provides this level of training (free on the job)• Alternatives exist at MHCC within the automotive program

Phase-out recommendation: Closure effective immediately; Teach-out not needed because no students are currently enrolled. Going forward, students with automotive interests can be advised regarding the MHCC 2 year automotive programs (this would increase the general education enrollment).

Broadcasting

Program Name(s)



Integrated Media, Broadcasting (AAS)Integrated Media, Broadcasting Digital Assistant (CPCC)


REVENUE & COST

• Student FTE: 8• Limited demand for degree credential

Business Technology

Program Name(s)




Administrative Office Professional (SAAS)Administrative Office Professional, Filing Clerk (CPCC)-Suspended 6/25/18Administrative Office Professional, Human Resources(AASO)Administrative Office Professional, Office Clerk (CPCC)Administrative Office Professional, Web (AASO)Office Software Specialist (CC1)Office Assistant (CC1)


• Student FTE: 30• Certificate not required for work• Wage does not increase with credential

Cosmetology

Program Name(s)




Cosmetology (AAS)


• Student FTE: 65• Degree not required for work• Wage does not increase with credential• Dual Credit to MHCC: 3• Wage $12.78 (EMSI)

Environmental Health & Safety

Program Name(s)




Environmental Health and Safety (AAS)Environmental Health & Safety (CC1R)


• Student FTE: 14• Dual Credit to MHCC: 0• Annual Region job demand: 12

Practical Nursing

Program Name(s)




Practical Nursing (CC1)


• Wages to time for completion is low compared to CNA (1 term vs 5 terms) $15.60 vs $22.95

Wilderness Leadership and Experiential Education (WLEE)

Program Name(s)




Wilderness Leadership and Experiential Education (AAS)Wilderness Leadership and Experiential Education –Wilderness Expedition Guide (CPCC)

• Total Revenue (Tuition, Fee, State Revenue): $81,000• Total Cost: $ 155,172• Courses cap at 10-11

• Wage $13.88 (EMSI) • Limited demand for degree credential

Projections● Total Student full-time equivalent (FTE) loss: 182 ● Total Faculty full-time equivalent (FTE) loss: 11.11● Vacant FT Faculty positions loss: 3● General Ed Credit Loss: 281● Cost savings: ~$800,000

Exploration● Contract training options?● Course level Broadcasting/KMHD option similar to

Journalism/Advocate?● Could LPN be a 3 term instead of 4 term program (substantial change)?

ACTION MT. HOOD COMMUNITY COLLEGE DISTRICT BOARD OF EDUCATION DATE: December 18, 2019 ITEM TITLE: 5.1c CONTACT PERSON: Travis Brown, Director of Human Resources

SUBJECT: MONTHLY PERSONNEL REPORT

MONTHLY PERSONNEL ACTIVITY REPORT

NEW EMPLOYEES: Name Position Department Hire Date Mysliviec, Paige Taylor Part Time Hourly STEM HUB 11/04/2019 Paskett, Matthew Kyle PT Aquatics Aquatic Center 11/04/2019 King, Ekaterina N Head Start Head Start 11/04/2019 Portuondo, Georgia Maria Lemat Assessment and Planning Coord Research & Planning 11/04/2019 Treanor, Isiah Nicholas Facilities Management Plant Operation & Maint 11/07/2019 Dominguez, Fabiola Head Start Head Start 11/08/2019 Pyle, Una Nekol PT SBDC Employee Small Business Dev Ctr 11/11/2019 Rodriguez Chavarro, Lina Maria Head Start Head Start 11/14/2019 Catindig, Richard A Plant Services /Custodian Custodial Services 11/17/2019 De La Torre-Orozco, Brenda E Head Start Classroom Assistant CHIF Gateway 11/18/2019 Flores, Christopher M Financial Aid Adviser Student Aid 11/18/2019 Richardson, Amber Teacher Head Start 11/18/2019 Tuggle, Darci Teacher Head Start 11/18/2019 Rio, James Arthur Theatre Theatre 11/19/2019

TRANSFERS/CHANGE IN STATUS:

Name Position Department Effective Date

SEPARATIONS: Name Position Department Term Date King, Ekaterina N Head Start Classroom Aide Head Start 11/03/2019 Esene, Osadonor Athletics/Intramurals/Recreation Athletics 11/05/2019 Morrow, Macy Marie Public Safety Public Safety 11/08/2019 Johnson, Adrienne Laura SA Aquatic Front Desk Aquatic Center 11/08/2019 Willhite, Maegan B Work Study Transitions Federal Work Study 11/13/2019 Dillon, Cristi Health & Fitness Health/Physical Ed 11/14/2019 Natale, Terri A EHS Family Worker Head Start 11/22/2019 Pelayo Guzman, Yessica Part-time Hourly Maywood Maywood Off Operations 11/22/2019 Nothwang, Gwen J PT Hourly Clerk Testing Testing Services 11/26/2019

ACTION MT. HOOD COMMUNITY COLLEGE DISTRICT BOARD OF EDUCATION DATE: December 18, 2019 ITEM TITLE: 5.1d CONTACT PERSON: Jennifer DeMent, Chief Operations Officer

SUBJECT: MONTHLY FINANCIAL REPORT This report includes 2019/20 activity through the month of October.

Revenues:

• State support revenue is received quarterly in August, October, January and April. The amount budgeted for 2019-2020 reflects Mt. Hood’s estimated share of the biennial state support amount of $590 million. However, the 2019/20 funding level ended up at $641, which will result in estimated additional revenue of $2.6 million.

• Property tax revenue is received beginning in November. Revenue is turned over monthly from the counties, with the largest payments received in November and December.

• Tuition and fee revenue for summer term is $1.98 million and fall term is $7.07 million. Preliminary enrollment numbers indicate a decline in tuition-bearing classes as compared to 2018/19 enrollment by -2.7% for summer term and -7.4% for fall term.

Expenditures:

As of October 31, four months of the fiscal year have passed. If expenditures occurred equally throughout the year, there would be 67% of the budget remaining. As an educational institution, the majority of costs are incurred between September and June.

• Salaries are not paid evenly over the year because most full-time faculty, who represent about 50% of total salary, work ten months and are paid over twelve months. Therefore, three months of faculty salary will be recorded in June. Extra-teach is calculated and paid in June as well. Budget amounts include step increases, cost of living increases and longevity for eligible employees.

• Fringe and tax costs are paid based on a percentage of salary so the percentage of budget remaining is similar to salaries, as expected.

• Debt Service is paid according to a prescribed debt service schedule, with payments occurring in July, December, January and June.

• Transfers to Other Funds includes budgeted amounts of $200 thousand for aquatic center support, and $900 thousand for facilities capital projects.

MT. HOOD COMMUNITY COLLEGE DISTRICT General Fund Financial Report

Fiscal Year 2019/20 As of October 31, 2019

Actual Year to Date Jun 30, 2019(Pre-close)

Adopted Budget 2019-20

Actual October 2019

Percentage of BudgetRemaining

Beginning Fund Balance 10,603,330 8,998,506 9,032,590

RevenuesState Support 28,229,157 29,706,500 16,149,346 46%Property Taxes 13,349,652 13,333,900 89,110 99%Tuition and Fees 22,801,582 24,526,904 11,202,015 54%Other Revenues 2,101,988 1,329,651 304,639 77%

TOTAL REVENUES 66,482,379 68,896,955 27,745,110 60%

ExpendituresSalaries 37,507,721 39,217,534 10,174,966 74%Health Care 6,507,222 6,791,742 1,823,714 73%Fringe/Taxes 11,612,644 14,193,395 3,655,666 74%Materials & Supplies 8,509,728 9,920,771 2,770,350 72%Grants in Aid/Tuition Waivers 931,979 1,146,928 279,736 76%Debt Service 2,308,825 2,271,825 - 100%Transfers to Other Funds 675,000 1,100,000 - 100%

TOTAL EXPENDITURES 68,053,119 74,642,195 18,704,433 75%

Rev Greater (Less) Than Exp (1,570,740) (5,745,240) 9,040,677

Beginning Fund Balance 10,603,330 7,150,000

Ending Fund Balance 9,032,590 1,404,760 As a percentage of expenditures 13% 2%

GLOSSARY

Revenues:

State Support includes funds received through the Community College Support Fund allocated to each of the 17 community colleges in Oregon. Funding allocations are based on student full time equivalent (SFTE) and a growth management component. The 2019/20 budget was built on the assumption that community colleges would receive $590 million for the 2019/21 biennium. The 2019/20 community college support fund ended up at $641 million, representing estimated increased revenue of $2.6 million per year. MHCC currently represents approximately 10% of the state total.

Property Taxes include current and prior year taxes assessed at a permanent rate of .4917 per $1,000 of assessed value for Multnomah, Clackamas and Hood River Counties. Current year property taxes are a component in the community college revenue allocation formula for State Support.

Tuition and Fees include all tuition, course fees and instructional service fees. Tuition for 2019/20 generates $115.00 per credit hour for the General Fund. A technology fee of $6.25 per credit hour and an Associated Student Government (ASG) fee of $4.25 per credit hour are in addition to the tuition rate and recorded in separate funds. A College Service Fee of $49 per term is also assessed to students registered for a minimum of one credit. An Access Fee of $39 per term is also assessed to students registered for a minimum of two credits. Students that became eligible for the tuition pledge in 2015/16, 2016/17 or 2017/18 will continue paying the tuition rate in effect when they began, provided they continue to meet eligibility criteria. New students beginning in 2018/19 will not be eligible for the tuition pledge at that rate, and will be subject to any future tuition increases. Other Revenues include rental charges, interest earnings, and grant and foundation indirect cost recoveries and sales revenue.

Expenditures:

Salaries consist of the wages and salaries paid to all employees from all employee groups.

Health Care consists of the employer paid portion of medical, dental and vision insurance premiums.

Fringe/Taxes are all other employer paid fringe costs, and include PERS (26.8%), Social Security (6.2%), Early Retirement (3.5%), Medicare (1.45%) and Long-term disability, life, workers compensation and unemployment insurance and tax sheltered annuity payments (combined 1.2%).

Materials & Supplies consists of all non-personnel costs such as supplies, repair of equipment, printing and photocopying, contracted services, travel and capital outlays.

Utilities include water, sewage, electricity, waste management, gas and telecommunication costs.

Grants in Aid/Tuition Waivers include tuition and fee waivers for students as established by board policy, as well as staff tuition waivers as established by collective bargaining agreements.

Debt Service consists of principle and interest payments on general long-term debt.

Transfers to Other Funds represents the required general fund match for the federal financial aid programs, and transfers from the general fund for facilities capital projects.

ACTION MT. HOOD COMMUNITY COLLEGE DISTRICT BOARD OF EDUCATION DATE: December 18, 2019 ITEM TITLE: 5.1e CONTACT PERSON: Pam Greenough Corrie, Director of Head Start

SUBJECT: MONTHLY HEAD START REPORT

Mt. Hood Community College Head Start Program Report Head Start/Early Head Start News from the Director

November 2019 News: In November, we were assigned a new Federal Program Specialist Lacey Swanson. She is new to her position but not new to Head Start. She is the person that works with our program to ensure that we are meeting all of the federal requirements and she provides technical assistance when needed.

In November, we submitted four different competitive grants: Baby Promise – to provide full day year round child care for 8 infants and toddlers in a new state pilot project; Federal Early Head Start/Head Start grant; Children’s Levy for Head Start; and Children’s Levy Early Head Start. We expect to hear whether we will be awarded these grants in April and May.

At the Oregon Head Start Association (OHSA) meeting November 6-8th our Policy Council Chair Natalie Rodriguez was elected to the OHSA State Board. One of our staff Danielle McFarland (Early Head Start Teacher) was elected to the Regional OHSA Board and serves as the Secretary for the Board. See their photo below.

Ephrem Mambo one of our Early Head Start Teachers has published a children’s book, Going To School. We held our first Family Resource Fair for the school year, 200 people attended the event. We had 45 appointments with families for accessing Oregon Health Plan, TriMet, SNAP, and free consultations with Immigration attorneys. There were 19 community partners sharing resources with our families.

• CAT • NAMI free parenting classes and resources • WorkSource • Generous Ventures Gleaners • Worksource Navigator for Housing • Point West Credit Union • El Programa Hispano • MHCC Adult Ed-GED/ESL • El Programa Hispano- Unica • Lutheran Community Services • Spanish Parenting Class • MHCC Parents As Teachers • Labor Jobs • Lead/Weatherization • Rockwood Library • Wallace Medical • Urban League of Portland • Rosewood Initiative • Safe Routes to School

Enrollment Report for October 2019

This report shows the number of children enrolled in Head Start and Early Head Start. The Head Start Act 642(d)(2) requires a report of program enrollment periodically to the Policy Council and the Board. Este informe muestra el número de niños matriculados en Head Start y Early Head Start. La Ley de Head Start 642 (d) (2), requiere un informe periódicamente de la inscripción en el programa a Policy Council y a la Directiva. В этом рапорте показано также количество детей в Head Start и Early Head Start. Акт 642(d)(2) требует периодические рапорты о количестве обслуживаемых детей для подачи в Совет Стратегии и в Совет Директоров. Number of children funded to serve 2019-20

Enrollment for August

Head Start Children Early Head Start Children Head Start 1058 Early Head Start 164

EHS Non-Partnerships 32 EHS Child Care Partnerships 75 Total: 1058 Total: 271

Waitlist for 2019-20 Program Year

Program Children Head Start 135 Early Head Start 143

EHS Child Care Partnerships 29 Total: 307

Head Start Early Head Start Federal 399 Federal 116 State 619 Federal Expansion 24 City of Portland 40 State 6

City of Portland 30 MIECHV 20 Child Care Partnerships 75 Total: 1058 Total: 271

Average Daily Attendance by Head Start or Early Head Start Center 2019-20

This report shows the average daily attendance for each Head Start and Early Head Start Site. The Head Start Performance Standards state Sites should maintain an average attendance of at least 85%. When the average daily attendance falls below 85%, the program must analyze the reasons. The Head Start Act 642(d)(2) requires the program to report this monthly to the Policy Council and the Board. Este informe muestra el promedio de asistencia diaria en cada Centro de Head Start y Early Head Start. El Desempeño de las Normas de Funcionamiento de Head Start manifiesta que los Centros deben mantener un promedio de asistencia de al menos el 85%. Cuando el promedio de asistencia diaria baja del 85%, el programa debe analizar las razones. La Ley de Head Start 462(d)(2) requiere que el programa de un informe mensualmente a Policy Council y a la Directiva. В этом же рапорте показана средняя дневная посещаемость по центрам в Head Start и Early Head Start. Стандарты Head Start требуют поддерживать среднюю посещаемость не ниже 85 %. Если средняя дневная посещаемость падает ниже 85% время бить тревогу и искать причину, тот же Акт 642(d)(2) требует ежемесячных рапортов в Совет Стратегии и в Совет Директоров.

Center Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total Cascade Crossing 88% 88% 88% Davis 91% 88% 90% Division 94% 85% 90% Earl Boyles 94% 96% 95% ECC - Part Day 87% 85% 86% ECC - Full Day 87% 78% 83% Fairview 91% 83% 87% Gateway 90% 90% 90% Gethsemane 92% 78% 85% Gresham United Methodist 90%

88% 84% Hazelwood 79% 80% 83% 82% 82% Kelly Place 83% 80% 81% Knott 83% 85% 84% Mt. Hood 85% 82% 83% North Powellhurst 88% 80% 84% Rockwood 181 94% 88% 87% Rockwood Stark 86% 88% 87% Russellville 80% 87% 89% 85% 87% Sunrise 89% 85% 86% Troutdale 88% 88% 88% Program ADA 79% 83% 91% 88% 90%

Average Daily Attendance by Early Head Start Center

Center Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total

ECC 88% 85% 86%

Hazelwood 83% 87% 90% 82% 85%

Russellville 81% 84% 90% 87% 86% Willow Tree 84% 82% 83%

Program ADA 82% 86% 88% 84% 85% *children attending Russellville, Hazelwood and Willow Tree are subsidized by DHS child care subsidy

Average Daily Attendance by Early Head Start Child Care Partnerships

Center Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total

David Douglas HS 100% 43% 72%

Discovery Garden Child Care 86% 82% 79% 82% 82%

Gresham HS 82% 76% 79%

KinderCare 81% 76% 90% 90% 84%

Little Friend's Day School 77% 70% 93% 87% 82%

Love Bugs 83% 68% 56% 80% 72%

Love Bugs Too 78% 85% 89% 93% 86%

Melody's Munchkins 86% 81% 97% 85% 87%

Pixie Child Care 88% 88% 84% 89% 87%

Reynolds Learning Academy 66% 56% 61%

Program ADA 83% 79% 84% 78% 79%

October 2019 Attendance Analysis – Absences

Most of our programs maintained average daily attendance above 85% for the month of February. Although we are not required to analyze attendance if it is above 85%, we thought sharing the reasons for absences would be informative. Here is a breakdown of absences by program: Head Start

Absence Reason Percent

Illness 41% No bus/no transportation* 14% Appointment 8% Vacation 2% Family Emergency 3% Other-Excused (i.e. with family member, lice) 11% Unknown* 21%

Early Head Start

Absence Reason Percent Illness 52% No bus/no transportation 2% Appointment 4% Vacation 6% Family Emergency 0% Other-Excused (i.e.19 with family member, lice) 18% Unknown 18%

Child Care Partnerships (CCP)

Absence Reason Percent Illness 21% No bus/no transportation 0% Appointment 5% Vacation 2% Family Emergency 1% Other-Excused (i.e. with family member, lice) 22% Unknown 49%

Individual Attendance

The numbers below represent the percentage of individual children in our program this school year with moderate chronic absenteeism (80-89% Average Daily Attendance - ADA) and those with severe chronical absenteeism (less than 80% ADA) for the school year:

Program 80-89% ADA Less than 80% ADA

Head Start 26% 32% Early Head Start 25% 30% Child Care Partnerships 31% 30%

Mt. Hood Community College Head Start Financial Report

September 2019 This is a monthly report of the Head Start program grants and budget including credit card expenditures as required by the Head Start for School Readiness Act of 2007. 642(d)(2)

Este es un informe mensual de las becas del programa de Head Start y presupesto incluyendo los gastos de tarjetas de crédito requerido por ley 2007. 642(d)(2)

Это ежемесячный рапорт по грнтам и бюджету в Head Start, включая затраты по кредитным картам. как требуется Актом Head Start 642(d)(2)о готовности к школе 2007. 642(d)(2)

Budget July 2019-June 2020

FUNDING SOURCE TOTAL FUNDS Federal/State Head Start 11,482,593 Children's Levy Head Start 370,948 Federal Early Head Start 435,492 EHS - Child Care Partnerships 1,593,650 Children’s Levy EHS 1,619,864 EHS Expansion 526,514 State EHS 337,279 MIECHV 73,756 Total 16,278,988

Expenditure Report September 2019

Budget Category Budget Spent Percent Spent Personnel/Salaries 8,032,430 610,462 15% Fringe Benefits 4,157,703 412,226 18% Travel 52,989 2,363 4% Equipment 0 0 0 Supplies 309,050 24,272 11% Contractual 1,258,853 59,890 5% Facilities/Property Services 822,961 122,653 29% Other 373,952 38,119 16% Indirect 1,448,515 0 0% Total 16,456,453 1,269,985 14%

Reimbursement Funds

Source Amount Budgeted Amount Received Year to Date DHS Child Care $326,195

$303,852

USDA Funds** $758,040

$409,771.07 **Reimbursements have a lag time of up to 60 days

US Bank Visa Purchasing Cards for Head Start & Early Head Start

Visa Purchasing Cards used by Head Start staff are monitored monthly. Credit card logs and receipts are prepared by card holder and reviewed monthly by supervisors who check for allowability of the purchases. Logs are reviewed by Fiscal and the Executive Director to ensure accuracy. The business office does a final review for accuracy. Performance standards also require the Head Start Policy Council and MHCC Board of Education to review all VISA purchases.

Todas las compras para el programa realizadas por el personal de Head Start a través de las tarjetas Visa son supervisadas mensualmente. La hoja de registro de la tarjeta visa y recibos son preparados por la persona responsable y luego son revisados mensualmente por los supervisores para verificar que dichas transacciones sean permitidas. La Especialista de Finanzas de la oficina de Head Start y la Directora de Head Start revisan las hojas de registro para asegurar la exactitud. La oficina de negocios hace la revisión final. También se especifica en las Normas de Desempeño que todas las compras para el programa de las tarjetas Visa, requieren de la revisión de Policy Council Head Start y de la Directiva de Educación de MHCC.

Кредитные карты Visa используются сотрудниками Head Start для покупок по работе, и контролируются ежемесячно на нескольких уровнях. Записи затрат регистрируются вместе с корешками от чеков владельцами карт, и рассматриваются на ежемесячной основе управляющими, которые проверяют законность покупок. Финансовый специалист в офисе Head Start проверяет выше указанную документацию на окуратность которую в последствии подписывает директор Head Start. После чего бизнес офис коледжа ведет еще одну проверку на окуратность. И в конечном итоге исходя из стандартов программ Head Start рапорт предоставляется на рассмотрение членам Совета Стратегии и Совету Директоров MHCC.

Closing Date 9/20/19

Description Head Start

Early Head Start

Children's Levy EHS

Children's Levy HS MIECHV EHS-CCP EHS Exp. Totals

Center Supplies 6318.91 201.83 58.45 276.71 $97.72 $6,953.62

Computer Supplies 2,368.40 170.78 34.16 34.16 85.39 $2,692.89

Dental/Medical $0.00

Education Supplies 2,159.20 562.00 $2,721.20 Family Services Supplies

27.00 $27.00

Health Supplies 457.36 57.90 11.58 11.58 28.94 $567.36

Kitchen Supplies $0.00

Office Supplies 369.31 $369.31

Other Costs $0.00

Parent Activities 57.01 $57.01

Postage 86.14 31.90 $118.04

Pre-E

Board of Education Agenda and Packet Session 995 · develop a sustainable funding methodology that withstands the ebbs and flows of enrollment and the economy. Academic and non-academic

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