Page 1 of 2 BOARD OF COOPERATIVE EDUCATIONAL SERVICES SECOND SUPERVISORY DISTRICT COUNTIES OF MONROE AND ORLEANS There will be a Regular Meeting of the Board of Cooperative Educational Services on Wednesday, May 10, 2017 at 7:00 p.m. in the Temp Medium Room of the Richard E. Ten Haken Educational Services Center, 3599 Big Ridge Road, Spencerport, New York 14559. Anticipated Executive Session immediately following the regular board meeting to discuss collective negotiations pursuant to article 14 of the Civil Service Law. BOARD MEMBERS Dennis Laba, President R. Charles Phillips, Vice President John Abbott Linda Burlingame John Heise George Howard Gerald Maar Michael May Constance Rockow AGENDA 1. Call the Meeting to Order 2. Pledge of Allegiance 3. Agenda Item(s) Modifications 4. Approval of Minutes: April 12, 2017 Regular Meeting Minutes 5. Public Interaction 6. Financial Reports 1. Resolution to Accept Treasurer’s Report 2. Resolution to Accept WinCap Report 3. Internal Claims Exception Log 7. Audit Committee Resolution to Approve 2017-18 Audit Committee members 8. Old Business 1. Capital Project Update (Campus Construction) 9. Board Presentation: Integrated Services Provided by Department of Exceptional Children (Nicole Littlewood/Heather Malone) 10. New Business 1. First Reading of Policy 2310 Public Access to Records 2. First Reading of Various Policies for Annual Review 3. First Reading of District-Wide School Safety Plan (SAVE) 4. Resolution to Approve Chemical Hygiene Plan for 2017-18 School Year (Dobbertin) 5. Resolution to Approve Donation of Surface Plates, Lathe, Imperial IV Oven, Optics Table 6. Resolution to Adopt 2017-18 Proposed Adopted Budget 7. Resolution to Renew the ARAMARK Contract for a 3-year period effective July 1, 2017 and ending June 30, 2020 based on the results of our RFP
139
Embed
BOARD OF COOPERATIVE EDUCATIONAL SERVICES · Minutes of the Regular Meeting of the Board of Cooperative Educational Services, Second Supervisory District of Monroe and Orleans Counties,
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Page 1 of 2
BOARD OF COOPERATIVE EDUCATIONAL SERVICES
SECOND SUPERVISORY DISTRICT
COUNTIES OF MONROE AND ORLEANS
There will be a Regular Meeting of the Board of Cooperative Educational Services on Wednesday, May 10, 2017
at 7:00 p.m. in the Temp Medium Room of the Richard E. Ten Haken Educational Services Center,
3599 Big Ridge Road, Spencerport, New York 14559.
Anticipated Executive Session immediately following the regular board meeting to discuss collective negotiations
pursuant to article 14 of the Civil Service Law.
BOARD MEMBERS
Dennis Laba, President
R. Charles Phillips, Vice President
John Abbott
Linda Burlingame
John Heise
George Howard
Gerald Maar
Michael May
Constance Rockow
AGENDA
1. Call the Meeting to Order
2. Pledge of Allegiance
3. Agenda Item(s) Modifications
4. Approval of Minutes: April 12, 2017 Regular Meeting Minutes
5. Public Interaction
6. Financial Reports
1. Resolution to Accept Treasurer’s Report
2. Resolution to Accept WinCap Report
3. Internal Claims Exception Log
7. Audit Committee
Resolution to Approve 2017-18 Audit Committee members
8. Old Business
1. Capital Project Update (Campus Construction)
9. Board Presentation: Integrated Services Provided by Department of Exceptional Children
(Nicole Littlewood/Heather Malone)
10. New Business
1. First Reading of Policy 2310 Public Access to Records
2. First Reading of Various Policies for Annual Review
3. First Reading of District-Wide School Safety Plan (SAVE)
4. Resolution to Approve Chemical Hygiene Plan for 2017-18 School Year (Dobbertin)
5. Resolution to Approve Donation of Surface Plates, Lathe, Imperial IV Oven, Optics Table
6. Resolution to Adopt 2017-18 Proposed Adopted Budget
7. Resolution to Renew the ARAMARK Contract for a 3-year period effective July 1, 2017 and ending
June 30, 2020 based on the results of our RFP
May 10, 2017 Regular Board Meeting Agenda
Page 2 of 2
11. Personnel and Staffing
1. Resolution to Approve Personnel and Staffing Agenda
12. Bids/Lease Purchases
1. Resolution to Accept Cooperative Natural Gas Bid
2. Resolution to Accept Cooperative Pest Control Bid
3. Resolution to Accept Battery Bid
4. Resolution to Accept Monroe 2-Orleans BOCES participation in Cooperative bid with Erie 1
BOCES for FY 2017-2018 Distance Learning State Wide Agreements
5. Resolution to Accept Monroe 2-Orleans BOCES participation in Cooperative bid with Erie 1 BOCES
for FY 2017-2018 Instructional Technology State Wide Licensing Agreements
13. Executive Officer’s Reports
1. Albany D.S. Report
2. Local Update
14. Committee Reports
Labor Relations Committee (J. Abbott/J. Heise)
Legislation Committee (J. Heise/J. Abbott)
Information Exchange Committee (L. Burlingame/D. Laba)
15. Upcoming Meetings/Calendar Events May 11 4-6pm GVASCD Awards Reception (City Grill, 384 East Ave, Rochester, NY 14607)
May 16 Component District Budget Votes
May 18 3-7pm SkillsUSA (CTE)
May 18 5:30pm Make All the Difference Scholarship Recipients’ Reception (CTE, Room A)
May 24 8:30-9:45 & 12:45-2pm CTE Services and Trades Showcase (CTE, Rooms A/B)
May 24 3:30pm DS Forum (CaTS, Training Room B)
May 24 5:30pm MCSBA Annual Meeting (Shadow Lake)
May 24 6-8pm CTE National Technical Honor Society (CTE, Conference Rooms A/B)
May 29 BOCES 2 closed
June 2 9:30am-1:30pm SEPTO Fair (Gates Chili Campus)
June 6 11:30am Meet and Greet/Noon Retirees Luncheon Ceremony (Whittier Party House)
June 6 7pm CWD High School Equivalency Graduation (Location change: Gates Chili Middle School Café)
June 7 7-9pm Moving-On Ceremony (CTE, Rooms A/B)
June 8 6:30pm CTE Recognition Ceremony (The College at Brockport – Special Events Recreation Center)
June 10 7:30am MCSBA New Board Member Training
June 12 9-10am Therapeutic Day Program Graduation (CTE, Rooms A/B)
June 12 1-2pm Alternative High School Graduation (Location change: Alternative High School)
June 13 2-4pm Owner-Architect-Construction Meeting (CTE, Room A-102)
June 14 Noon Board Officer Agenda Review
June 15 6-8:30pm Special Education End-of-the-Year Meeting (Agatina’s)
June 19 6-7pm Westside Graduation (End-of-Year Celebration) (Gates Chili Auditorium)
June 21 10:30am and 1:30pm Preschool Graduation (Hilton Village Preschool in Primary Wing Cafeteria)
June 21 7pm Regular Board Meeting (ESC, Temp Medium Room)
June 22 12:30-2pm Project Search Celebration (URMC, Helen Wood Hall, Ground Floor, Evarts Lounge,
255 Crittenden Blvd. 14620)
16. Other Items
17. Anticipated Executive Session to discuss collective negotiations pursuant to article 14 of the Civil Service Law
18. Adjournment
1. Call the Meeting to Order
2. Pledge of Allegiance
3. Agenda Item(s) Modifications
4. Approval of Minutes: April 12, 2017 Regular Meeting Minutes
Page 1 of 5
BOARD OF COOPERATIVE EDUCATIONAL SERVICES
SECOND SUPERVISORY DISTRICT
COUNTIES OF MONROE AND ORLEANS
Minutes of the Regular Meeting of the Board of Cooperative Educational Services, Second Supervisory
District of Monroe and Orleans Counties, held on April 12, 2017 at 7:00 p.m. at Communication and
Technology Services, Westview Commons Business Park, 3625 Buffalo Road, Rochester, New York
14624.
Members Present:
R. Charles Phillips, Vice President
Linda Burlingame
George Howard
Gerald Maar
Michael May
Members Absent:
John Abbott Dennis Laba, President
John Heise Constance Rockow
Staff Present:
Jo Anne Antonacci
Karen Brown, Esq.
Ginger Critchley
Stephen Dawe
Tim Dobbertin
Bridget Harris
Mary Beth Luther
Dr. Marijo Pearson
Steve Roland
Dr. Michelle Ryan
Guests:
John Limbeck and Marco Marascio, Campus Construction / Mike Place, LaBella
1. Call the Meeting to Order
The meeting was called to order by Vice President Phillips at 7:00 p.m.
2. Pledge of Allegiance
3. Agenda/Items(s) Modifications
Resolved: To approve the Agenda as presented.
Moved by M. May, seconded by G. Maar; passed 5-0.
4. Public Hearing: Code of Conduct
There were no public comments.
5. Approval of Minutes
Resolved: To approve the March 15, 2017, Regular Meeting Minutes as presented.
Moved by G. Maar, seconded by M. May; passed 5-0.
6. Public Interaction
There was no public interaction.
April 12, 2017 Regular Meeting Minutes
Page 2 of 5
7. Financial Reports
M. Luther reported on the Treasurer’s Report, WINCAP Report, Internal Claims Exception Log,
Contractor Report, and Extra Class Quarterly Report.
Resolved: To approve the Treasurer’s and WINCAP Reports as presented.
Moved by M. May, seconded by G. Maar; passed 5-0.
8. Old Business
1. John Limbeck from Campus Construction gave a capital project update.
Steve Roland reviewed a transfer of $293,000 in the CTE budget to allow the program to
purchase classroom-related equipment.
During the presentation, John led a group discussion regarding potential Change
Orders for the South Building. BOCES administration and Campus will continue to
pursue these changes with SED to obtain approval. At 7:21 p.m., Marco Marascio
and John Limbeck (from Campus Construction) and Mike Place (from LaBella) left
the meeting.
9. Board Presentation: MAARS (Monroe/Orleans Accountability, Assessment and Reporting Services)
Dr. Michelle Ryan and Bridget Harris (Coordinator of MAARS) gave a MAARS
(Monroe/Orleans Accountability, Assessment and Reporting Services) presentation. The board
thanked them for their presentation. Bridget Harris left at 7:43 p.m.
10. New Business
1. Resolved: To approve the Monroe 2-Orleans BOCES Code of Conduct presented.
Motion by G. Maar, seconded by M. May; passed 5-0.
2. Resolved: To approve the Monroe 2-Orleans BOCES Classified Staff and Teacher
Calendars for 2017-2018 School Year
Motion by G. Maar, seconded by M. May; passed 5-0.
3. Resolved: To Approve 2017-2018 Board Meeting Dates as presented.
Moved by M. May, seconded by G. Maar; passed 5-0.
4. The 2015-16 Monroe 2-Orleans BOCES Report Card was provided.
5. Resolved: To Approve 2017 Extended School Year Classroom Lease Template as
presented.
Moved by M. May, seconded by G. Maar; passed 5-0.
6. Resolved: To Approve 2017 Regional Summer School Classroom Lease Templates – Hilton
and Greece Central School Districts as presented.
Moved by M. May, seconded by G. Maar; passed 5-0.
April 12, 2017 Regular Meeting Minutes
Page 3 of 5
7. Resolved: To Approve 2017 Regional Summer School Credit Recovery Program Lease
Template as presented.
Moved by M. May, seconded by G. Maar; passed 5-0.
11. Personnel and Staffing
1. Resolution to Approve Personnel and Staffing Agenda
Resolved: To approve the Personnel and Staffing Agenda as presented.
Motion by G. Maar, seconded by M. May; passed 5-0.
12. Bids/Lease Purchases
Resolved: To accept the bid recommendations and awarding of the following bids and lease
purchases as presented:
1. Resolution to Accept Cooperative Fine Paper Bid
Veritiv Operating Corp. $179,175.40
Economy Paper Co. $108,689.34
W.B. Mason $24,500.48
Cascade School Supplies $1,966.50
2. Resolution to Accept Cooperative Office Supplies Bid
Quill $865.27
W.B. Mason $822.31
Cascade School Supplies $655.68
Kurtz Bros. $209.76
Standard Stationery Supply $175.20
National Art & School Supplies $118.68
3. Resolution to Accept Cooperative Classroom Supplies Bid
W.B. Mason $604.40
School Specialty $106.56
Standard Stationery Supply $78.48
Pyramid School Products $59.28
NASCO $13.32
4. Resolution to Accept Cooperative Calculators Bid
Scantex Business System $1,050.60
Cascade School Supplies $29.28
Motion by G. Maar, seconded by L. Burlingame; passed 5-0.
13. Executive Officer’s Reports
There will be an upcoming Every Student Succeeds Act (ESSA) Public Hearing sometime in May
with Commissioner Elia and Vice Chancellor Brown. Dan White and Jo Anne will coordinate.
The State budget is being reviewed.
Churchville-Chili hosted the Classified Staff Day. In addition, they have been generous by
offering to hold the BOCES 2 Extended School Year at their high school.
April 12, 2017 Regular Meeting Minutes
Page 4 of 5
The Annual Meeting had a tremendous turnout and was a full house. The program went very
smoothly, and the student speakers did a fabulous job. We continue to be appreciative of our
components ongoing support.
Staff located at the Educational Services Center have temporarily relocated to the back of the
building in the new addition.
The Spencerport Superintendent Search is progressing well.
14. Committee Reports
Labor Relations Committee (J. Abbott/J. Heise) – There were no updates.
Legislation Committee (J. Heise/J. Abbott) – There were no updates.
Information Exchange Committee (L. Burlingame/D. Laba) – The topic was Effective Use of
Technology and Managing Student Distractions.
15. Upcoming Meetings/Events
The various meetings for the upcoming month were listed on the agenda.
16. Other Items
There were no other items.
At 8:00 p.m., a motion was made by M. May, seconded by G. Maar, passed 5-0 to take a brief break prior
to entering into Executive Session to discuss the employment history of a particular person(s) and
collective negotiations pursuant to Article 14 of the Civil Service Law.
Respectfully submitted,
Virginia M. Critchley
Clerk of the Board
17. The Board entered into Executive Session at 8:05 p.m.
Members Present:
R. Charles Phillips, Vice President
Linda Burlingame
George Howard
Gerald Maar
Michael May
Members Absent:
John Abbott Dennis Laba, President
John Heise Constance Rockow
Staff Present:
Jo Anne Antonacci
Karen Brown
Tim Dobbertin
Steve Roland
At 8:41 p.m. a motion was made by G. Maar, seconded by M. May to come out of executive session;
passed 5-0.
April 12, 2017 Regular Meeting Minutes
Page 5 of 5
Be it so resolved:
That the Board approves a 3.2% salary increase for the Classified Staff for the period of
July 1, 2017 – June 30, 2018.
That the Board approves changes to Classified Staff health insurance contribution rates as
presented.
That the Board approves a 1.6% salary increase for the 2017-2018 school year for those tutors
who worked between 200 and 549 hours during the 2016-2017 school year.
That the Board approves the agreement between the District Superintendent and Shared District
Human Resources Manager Jerilee DiLalla for the period of July 1, 2017 – June 30, 2018.
Motion by G. Maar, seconded by M. May; passed 5-0.
18. Adjournment
At 8:41 p.m., a motion was made by M. May to adjourn the meeting, seconded by G. Maar;
passed 5-0.
Respectfully submitted,
Jo Anne L. Antonacci
Clerk Pro-Tem
5. Public Interaction
6. Financial Reports
1. Resolution to Accept Treasurer’s Report
2. Resolution to Accept WinCap Report
3. Internal Claims Exception Log
7. Audit Committee
Resolution to Approve 2017-18 Audit Committee members
8. Old Business
1. Capital Project Update (Campus Construction)
9. Board Presentation: Integrated Services Provided by Department of
Exceptional Children (Nicole Littlewood/Heather Malone)
10. New Business
1. First Reading of Policy 2310 Public Access to Records
Page 1 of 1
Monroe 2-Orleans BOCES Policy
Series 2000 – Community Relations
Policy #2310 – PUBLIC ACCESS TO RECORDS
Access to records of the BOCES shall be consistent with the rules and regulations established by the
State Committee on Open Government and shall comply with all the requirements of the New York
State Public Officers Law Section 84 et seq.
A designated official shall be identified to serve as records access clerk and to coordinate such
requests that are in keeping with these provisions. Any individual denied access to eligible records
may appeal such denial in writing to the District Superintendent or his/her designee in accordance
with established procedures and regulations.
A Records Access Officer shall be designated by the District Superintendent or his/her designee,
subject to the approval of the Board at the annual reorganizational meeting, who shall have the duty
of coordinating the response to public request for access to records.
Regulations and procedures pertaining to accessing BOCES records shall be as indicated in the
BOCES regulations.
If the BOCES has the capability to retrieve electronic records, it must provide such records
electronically upon request. The BOCES shall accept requests for records submitted in the form of
electronic mail and respond to such requests by electronic mail using the forms supplied by the
BOCES. This information shall be posted on the BOCES website, clearly designating the e-mail
address for purposes of receiving requests for records via this format.
When the BOCES maintains requested records electronically, the response shall inform the
requester that the records are accessible via the internet and in printed form either on paper or other
information storage medium.
The BOCES shall respond to a request within five (5) business days of the receipt of a request.
Should all or part of the request need to be denied, the BOCES shall respond in the manner set forth
by the rules and regulations stipulated by the Committee on Open Government.
Education Law Section 2116 Public Officers Law Section 84 et seq.
Adopted: 7/13/1999
Revised: 5/14/2008
Revised: 9/15/2010
Reviewed: 8/21/2013
Reviewed: 9/21/2016
Revised:________________2017
10. New Business
2. First Reading of Various Policies for Annual Review
Page 2 of 6
Monroe 2-Orleans BOCES Policy
Series 6000 – Students
Policy #6462 – STUDENT HARASSMENT AND BULLYING PREVENTION AND
INTERVENTION (DIGNITY FOR ALL STUDENTS ACT)
reasonably causes or would reasonably be expected to cause physical injury to a student or to
cause a student to fear for his or her physical safety; or
occurs off school property where such act creates or would foreseeably create a risk of
substantial disruption within the school environment where it is foreseeable that the conduct,
threats, intimidation, or abuse might reach school property; or
occurs on BOCES owned or leased property or at a school function, wherever located.
Acts of harassment and/or bullying shall include but not be limited to those acts based on a person’s
actual or perceived:
Race,
Color,
Weight,
National origin,
Ethnic group,
Religion,
Religious practice,
Disability,
Sex,
Sexual orientation, or
Gender (including gender identity and expression).
The term threats, intimidation, or abuse shall include verbal and non-verbal actions. In some
instances, bullying or harassment may constitute a violation of an individual’s civil rights. The
BOCES is mindful of its responsibilities under the law and in accordance with its policy regarding
civil rights protections.
Emotional harm that takes place in the context of harassment or bullying means harm to a
student’s emotional well-being through creation of a hostile school environment that is so severe or
pervasive as to unreasonably and substantially interfere with a student’s education.
Cyberbullying
Harassment or bullying through any form of electronic communication.
NOTE: When the term “bullying” is used throughout this policy it refers collectively to
discrimination, harassment, bullying, and hazing.
Prevention
The school setting provides an opportunity to teach students, and emphasize among staff, that
cooperation with and respect for others is a key BOCES value. A program geared to prevention is
designed to not only decrease incidents of bullying but to help students build more supportive
10. New Business
3. First Reading of District-Wide School Safety Plan (SAVE)
Monroe 2–Orleans BOCESDISTRICT-WIDE SCHOOL SAFETY PLAN
General Response Actions For EmergenciesSubsequentsectionsofthisMonroe2-OrleansBOCESDistrict-WideSchoolSafetyPlanoutlinespecificresponseactionsforindividualemergencysituations.Ifanemergencysituationoccursatthebuilding-level,itistheresponsibilityofeachandeveryBOCESemployeetotakethoseactionswhicharegearedtowardpreservingthehealthandsafetyofallstudentsandstaff.
Implementation of the Incident Command System (ICS)TheIncidentCommandSystem(ICS)willbeusedtomanageallincidentsandmajorplannedevents/drills.IngeneraltheinitialIncidentCommanderatthebuilding/sitewillbethebuildingprincipal/director/sitesupervisorandwillbethedelegatedauthoritytodirectallincidentactivitieswithintheschool’sjurisdiction.TheIncidentCommanderwillestablishanIncidentCommandPost(ICP)andprovideanassessmentofthesituationtotheemergencyresponders,identifyincidentmanagementresourcesrequired,anddirecttheon-sceneincidentmanagementactivitiesfromtheICP.IfnoIncidentCommanderispresentattheonsetoftheincident,themostqualifiedindividualwillassumecommanduntilrelievedbyamorequalifiedIncidentCommander.8NYCRRSection155.17(e)(2)(v)requiresadefinitionofachainofcommandconsistentwiththeIncidentCommandSystem.
Principal/Program Director /Site SupervisorTheprincipal/director/sitesupervisor,ortheirdesignee,willserveastheIncidentCommanderanddesignateaminimumoftwoqualifiedindividualstoserveasalternatesintheeventthattheprincipal/director/sitesupervisorisunabletoserveinthatrole.Atalltimes,theprincipal/director/sitesupervisorstillretainstheultimateresponsibilityfortheoverallsafetyofstudentsandstaff.
Counselors, Social Workers and School PsychologistsResponsibilitiesinclude:• Takestepstoensurethesafetyofstudents,staffandotherindividualsduringtheimplementationoftheERP
School Nurse/Health AssistantResponsibilitiesinclude:• Administerfirstaidoremergencytreatmentasneeded• Superviseadministrationoffirstaidbythosetrainedtoprovideit
School Incident Command SystemToprovideforeffectivedirection,controlandcoordinationofanincident,theSchoolERPwillbeactivatedthroughtheimplementationoftheIncidentCommandSystem(ICS).
Coordination with RespondersThebuildingEmergencyResponsePlan(ERP)mayhaveasetofinteragencyagreementswithvariousagenciestoaidintimelycommunication.Agreementswiththeseagenciesandservices(including,butnotlimitedto,mentalhealth,lawenforcementandfiredepartments)couldhelpcoordinateservicesbetweentheagenciesandtheschool.Theagreementscouldspecifythetypeofcommunicationandservicesprovidedbyoneagencytoanother
Source and Use of ResourcesTheschool/sitewilluseitsownresourcesandequipmenttorespondtoincidentsuntilemergencyrespondersarrive.ItwillbetheresponsibilityoftheEmergencyOperationsGroupandtheSuperintendent’sCabinettohelpsecuretheseresources.
D. Information Collection, Analysis and Dissemination
Types of InformationDuringanincident,theschool/sitewillassignadministrativestafftomonitorweatherandlocallawenforcementalerts.ThisinformationwillbeanalyzedandsharedwiththeIncidentCommander.
Information DocumentationTheassignedstaffmemberwilldocumenttheinformationgatheredincluding:• Sourceofinformation• Staffmemberwhocollectedandanalyzedtheinformation• Staffmembertoreceiveandusetheinformation• Formatforprovidingtheinformation• Dateandtimetheinformationwascollectedandshared
E. Administration, Finance and Logistics
Agreements and ContractsIfschoolresourcesprovetobeinadequateduringanincident,theschoolwillrequestassistancefromlocalemergencyagencies,otheragenciesandindustryinaccordancewithexistingMemorandaofUnderstanding.Suchassistanceincludesequipment,suppliesand/orpersonnel.AllagreementsareenteredintobyauthorizedMonroe2-OrleansBOCESandbuilding/siteofficials.
Preservation of RecordsInordertocontinuenormalschooloperationsfollowinganincident,recordssuchaslegaldocumentsandstudentfilesmustbeprotected(i.e.intheeventofafireandflood).
Communication Between School and Emergency RespondersTheschool/sitewillcontactandmaintaincommunicationswithemergencyrespondersduringanincident.TheSchoolIncidentCommanderorChiefEmergencyOfficerwilltransfercommandtotheappropriateemergencyresponderwhoarrivesonthescenetoassumemanagementoftheincident,includingcoordinationofinternalandexternalcommunications.TheIncidentCommanderwillusethecommunicationplatformdescribedintheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlantonotifytheprincipal/director/sitesupervisoroftheschools/sitesstatusandneeds.TheMonroe2–OrleansBOCESCommunicationManagerandemergencyresponderswillcoordinatethereleaseofinformationtoensurethatinformationisconsistent,accurateandtimely.
Communication Between School Officials and Staff Members School/sitepersonnelwillbenotifiedwhenanincidentoccursandkeptinformedasadditionalinformationbecomesavailable.Theywillalsobeinformedasplansformanagementoftheincidentevolve.Keepstaffinformedtothegreatestdegreepossible.
Communication Between Building Officials and Students Communicationofemergencyinformationbetweenschool/siteofficialswillprimarilytakeplacethroughthebuilding’spublicaddresssystemorface-to-facebetweenfacultyandstudents.Othermethodsofcommunicationwithstudents/staffmayalsobeused.
Communication with Parents• Beforeanincidentoccurs,theschool/sitewill:o Informparentsonhowtoaccessalertsandincidentinformation
o Informparentsthattheschool/sitehasdevelopedtheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlanandaBuildingEmergencyResponsePlan,alongwiththeirpurposeandobjectives.Informationwillbeincludedintheyearlyschoolcalendarandisalsoavailableonthedistrictwebsite
Communication with the MediaIntheeventofanincident,theSchoolIncidentCommander,CommunicationsDirector,ChiefEmergencyOfficerortheEmergencyResponderIncidentCommander(intheeventcommandhasbeentransferred),willcoordinatewiththepublicinformationofficerand/orparticipateinajointinformationeffortto:• Provideregularupdatestothemediaandschoolcommunity.• OnceIncidentCommandistransferredtoemergencyresponseauthorities,sotoowillPIOfunctionsbetransferredtotheICSPIO
District Support for BuildingsInadditiontosupportduringanemergency,Monroe2–OrleansBOCESwilluseallresourcesatitsdisposaltosupporttheEmergencyResponseTeamsandthePost-IncidentResponseTeamsintheaffectedschool/sites(s)aftertheincidenthasbeenresolvedtothepointwhererecoveryofnormaloperationscancommence.Additionalsupportincludesbutisnotlimitedtomentalhealthservices,buildingsecurityandfacilityrestoration.
Disaster Mental Health ServicesMonroe2-OrleansBOCESstaffwillassistinthecoordinationofDisasterMentalHealthResources,insupportofthePost-IncidentResponseTeams,intheaffectedschool/site(s).Thismaytaketheformofseekingoutadditionallocalsupportorcould,ifwarranted,involveaccessingfederalandstatementalhealthresourcesaswell.
Review and DebriefingTheinvolvedschool/site’sBuilding-LevelEmergencyResponseTeamwillmeettoreviewthespecificincidenttodetermineiftheresponseplanwasadheredtoandifanyimprovementsareneededtoenhancetheplan.Thisreviewmay,dependingonthenatureanddegreeoftheincident,includeinputfromtheEmergencyOperationsGroupand/orrepresentativesoflocalemergencyresponseagencies.ThereviewanddebriefingmayincludetheitemssummarizedinthenextsectiondescribingthePost-IncidentResponseGuide.
Plan Development and MaintenanceEachMonroe2–OrleansBOCESBuilding-LevelEmergencyResponsePlan(ERP)willbedevelopedbytheBuildingEmergencyResponseTeamunderthedirectionoftheCoordinatorofSchoolSafetyandSecurity.8NYCRRSection155.17(b)and155.17(c)(11)-requiresthateachschoolshallhaveaBuildingEmergencyResponseTeamthatconsistsofrepresentativesfromthefollowinggroups:teacher,administrator,andparentorganizations,schoolsafetypersonnelandotherschoolpersonnel,communitymembers,locallawenforcementofficials,localambulanceorotheremergencyresponseagencies,andanyotherrepresentativestheboardofeducation,chancellororothergoverningbodydeemsappropriate.ABuilding-LevelResponseTeamandPost-IncidentResponseTeamwillalsobeappointed.
Distribution of the Plan8NYCRRSection155.17(e)(3)mandatesthatacopyoftheERPandanyamendmentsshallbefiledwiththeappropriatelocallawenforcementagencyandwiththeNewYorkStatePolicewithinthirtydaysofadoption.ThisfunctionwillbecompletedbytheCoordinatorofSchoolSafetyandSecurity.
Send Building Level Safety Plans to:NewYorkStatePoliceHeadquartersFieldCommandAttn:SafeSchoolsNY1220WashingtonAvenue,Building22Albany,NY12226
Record of DistributionCopiesoftheERP,includingappendicesandannexesarerecommendedtobedistributedtoyourSchoolBuildingSafetyTeam,localfiredepartment,arealawenforcement(includingvillage,town,countyandstatepolice),localandcountyemergencymanagement,theDistrictSuperintendentandanyotherpersonsdeemedappropriatebytheSchoolBuildingSafetyTeam.
1) School Cancellation Procedures:SchoolCancellationmeansthatschoolwillnotbeinsessionforoneormoredaysduetoanactualorimpendingemergency.IntheeventthattheDistrictSuperintendentordesigneecancelsschool,thisdecisionwillbebroadcastedonlocalTVandradiochannels.Inaddition,Monroe2–OrleansBOCESwillutilizemultiplemeans,includingautomateddialingsystems,toalertparentsand/orstaff.
2) Early Dismissal Procedures:EarlyDismissalmeansreturningstudentstotheirhomesortheirhomeschooldistrictbeforetheendoftheschoolday.TheDistrictSuperintendentordesigneemakesthisdecision.
6) Shelter in PlaceTherearetimeswhenitisnecessarytomovethebuilding/officepopulationtoasingleormultiplelocation(s)inthebuilding/officebuilding.ThisiscalledaShelterinPlace.Inmostcases,ashelterinplaceisdonewhenthereisathreatoforactualweatherrelatedincidentorabombthreat.
Shelter in Place Objectives• Tominimizeinjuryordeath• Tolocateandcontainanydeviceorweatherdamage• Tofacilitateemergencyresponses• Toestablishsaferoutesanddesignatedareas
Shelter in Place Response• Announce“ShelterinPlace”.Instructeveryonetoremainwheretheyareandscantheirrespectiveareaforanythingoutoftheordinary
For a Specific Bomb Threat:• Announce“ShelterinPlace”• Call911• ActivateBuilding-LevelEmergencyResponseTeam.Instructthemtofindaninternallocationtomovetheschoolpopulationto,scanandclearthelocationandaroutetoit.Movethoseintheaffectedareatotheestablishedandclearedlocation
• Assistfirstrespondersasnecessary
For a Weather-Related Situation:• Announce“ShelterinPlace”withinstructionstogotothehallwayoraninternalroomwithoutwindowsandsitdownonthefloor
Execute Hold in Place• Studentsinhallways,bathroomsorothercommonareaswillreturntotheirclassroom.Iftheholdinplaceisannouncedbetweenclassperiods,studentswillreturntotheirpreviousclasstoawaitinstructions.Iftherouteisblocked,studentswillgotothenearestclassroomandadvisetheteacherthattheyareunabletogettotheirclassandawaitinstructions
Early Warning Signs for Students at Risk:1. Socialwithdrawal2. Excessivefeelingsofisolationandbeingalone3. Excessivefeelingsofrejection4. Havingbeenavictimofviolence5. Feelingsofbeingpickedonandpersecuted6. Lowinterestinschool/pooracademicperformance7. Expressionofviolenceinwritingsanddrawings8. Uncontrolledanger9. Impulsiveorchronichitting,intimidating,andbullying10. Historyofdisciplineproblems11. Pasthistoryofviolent/aggressivebehaviorand/orviolence
5. Severe WeatherWhenasevereweatherwarningisreceived,staffwillbenotifiedtoescortstudentstosafeareasintheirrespectivebuildings.Blindswillbeclosedtominimizeflyingglass.Duckandcoverorshelteringunderdeskswillbeimplementedifnecessary.
8. Gas Leak ProcedureIfthereisasuspectedorconfirmedgasleakintheschool/sitenotifythebuilding/programadministratorimmediately.Thebuilding/programadministratorshouldcall911andannounceevacuationawayfromtheaffectedarea.Donotusethefirealarmtoactivateevacuationifyouhaveabelltypealarm.
10. Chemical SpillForchemicalspillsinsidethebuilding,staffmemberswillkeepstudentsawayfromthespillandnotifythebuilding/programadministratorimmediately.Buildingevacuationandtheassistanceofoutsideagenciesmaybenecessarydependingonthenatureofthespill.
B. Isolateindividualasmuchaspossibleandmaintainsupervisionatalltimes
C. Contactparent/guardianforstudentremovalwithrecommendationtoseekassessmentandtreatment,eitherthroughpediatrician,community-basedmentalhealthprovider,MobileCrisisteam,and/orvisittoEmergencyRoomifsuicidalideationorsafetyconcernispresent.Parent or guardian must be contacted in the event of an implied or direct threat of violence by a student against themselves, including threat of suicide
D. Ifstudentcanbemaintainedonschoolgrounds,considercontactingMobileCrisisteam(viaLifelineat(585)275-5151)–note,familyischargedaco-pay/feewhenthisisusedonbehalfofastudent.
Monroe 2–Orleans BOCES has created a District-Wide Health and Safety Team consisting of, but not limited to:
Health and Safety Team
Site Committee Membership
2017-18 Board Of Education
JohnAbbottKathleen DillonJohnHeise
GeorgeHoward
Dennis Laba GeraldMaarMichaelMay
R. Charles Phillips ConstanceRockow
District Superintendent
JoAnneL.Antonacci
Chief Emergency Officer
ChristopherBarrow
10. New Business
4. Resolution to Approve Chemical Hygiene Plan for 2017-18 School
Year (Dobbertin)
10. New Business
5. Resolution to Approve Donation of Surface Plates, Lathe, Imperial
IV Oven, Optics Table
10. New Business
6. Resolution to Adopt 2017-18 Proposed Adopted Budget
M o n r o e 2 – O r l e a n s B O C E S
2017-2018Proposed Adopted Budget
May 10, 2017
MISSIONWe provide quality, cost-effective educational services in partnership with school districts and the community in a manner that supports excellence and equity for all learners.
VISIONThe Monroe 2-Orleans BOCES is the educational partner of choice. We serve the diverse needs of our community, helping all students achieve their full potential.
BOCES 2:• Provides service of unparalleled excellence• Demonstrates expertise• Encourages innovation• Shows caring and respect for all• Demonstrates integrity and accountability• Is cost effective• Is responsive and flexible• Employs a quality workforce
We are committed to customer satisfaction, continuous improvement, and personal and professional growth.
Monroe 2 - Orleans BOCES
2017-2018 Proposed Adopted Budget Summary
Based on May 1, 2017 Service Requests
Proposed
Adopted
Program Budget
Administrative Services $2,252,253
Career and Technical Education $7,706,925
Center for Workforce Development $20,180
Communication & Technology Services $11,303,108
Curriculum & Professional Development $1,024,083
Department for Exceptional Children $39,825,026
Elementary Science Program $2,699,979
General Education $2,224,556
MAARS $858,823
Services from Other BOCES $11,300,485
Subtotal of Budgets $79,215,418
Administration (Board and Central Services) $7,115,676
Capital (Lease Costs and Capital Projects) $2,370,458