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BOARD OF COOPERATIVE EDUCATIONAL SERVICES
SECOND SUPERVISORY DISTRICT
COUNTIES OF MONROE AND ORLEANS
There will be a group photo at 6:15 p.m. in the Educational Services Center, Professional Development Center,
Room 4.
There will be a Regular Meeting of the Board of Cooperative Educational Services on Wednesday,
December 20, 2017 at 7:00 p.m. in the Board Room of the Richard E. Ten Haken Educational Services Center,
3599 Big Ridge Road, Spencerport, New York 14559.
BOARD MEMBERS
Dennis Laba, President
R. Charles Phillips, Vice President
John Abbott
Kathleen Dillon
John Heise
George Howard
Gerald Maar
Michael May
Constance Rockow
AGENDA
1. Call the Meeting to Order
2. Pledge of Allegiance
3. Agenda Item(s) Modifications
4. Approval of Minutes: November 15, 2017 Regular Meeting Minutes
5. Public Interaction
6. Financial Reports
1. Resolution to Accept Treasurer’s Report
2. Resolution to Accept WinCap Report
3. Internal Claims Exception Log
7. Old Business
1. Capital Project Update (Campus Construction)
8. Board Presentations: Preschool Budget (Barbara Martorana)
9. New Business
1. Resolution to Approve Updated Career and Technical Education Advisory Council Membership for
2017-18
2. Resolution to Approve Donation of $100 from Greece Rotary Club
3. Resolution to Approve 1-Year Extension for the Westside Academy Lease at Gates
4. Resolution to Certify Lead Evaluator of Teachers
10. Personnel and Staffing
1. Resolution to Approve Personnel and Staffing Agenda
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December 20, 2017 Regular Board Meeting Agenda
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11. Bids/Lease Purchases
1. Resolution to Accept Cooperative Lunch Paper and Plastic Supply Bid
2. Resolution to Accept Cooperative Plumbing Repair, Maintenance and Installation Service Bid
3. Resolution to Accept Cooperative Electrical Repair, Maintenance and Installation Service Bid
4. Resolution to Accept Cooperative HVAC Repair, Maintenance and Installation Service Bid
5. Resolution to Accept Holley CSD lease purchase of Xerox copier equipment
12. Executive Officer’s Reports
1. Albany D.S. Report
2. Local Update
13. Committee Reports
Labor Relations Committee (J. Abbott/J. Heise)
Legislation Committee (J. Heise/J. Abbott)
Information Exchange Committee (D. Laba/R. Charles Phillips)
14. Upcoming Meetings/Calendar Events
December 25 BOCES 2 Closed
December 25-29 Recess (no school)
January 1 BOCES 2 Closed
January 3 Noon MCSBA Legislative Committee (Double Tree Inn, Henrietta)
January 3 5:45pm MCSBA Board Presidents Meeting (Double Tree Inn, Henrietta)
January 10 9:30am Board Officer Agenda Review
January 10 Noon MCSBA Information Exchange Committee (Double Tree Inn, Henrietta)
January 15 BOCES 2 Closed
January 17 Noon MCSBA Labor Relations Committee (Double Tree Inn, Henrietta)
January 17 7pm Regular Board Meeting (ESC, Board Room)
April 5-10, 2018 National School Boards Association Convention (NSBA)
15. Other Items
16. Adjournment
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1. Call the Meeting to Order
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2. Pledge of Allegiance
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3. Agenda Item(s) Modifications
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4. Approval of Minutes: November 15, 2017 Regular Meeting Minutes
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BOARD OF COOPERATIVE EDUCATIONAL SERVICES
SECOND SUPERVISORY DISTRICT
COUNTIES OF MONROE AND ORLEANS
Minutes of the Regular Meeting of the Board of Cooperative Educational Services, Second Supervisory
District of Monroe and Orleans Counties, held on November 15, 2017 at 7:00 p.m. at the Richard E. Ten
Haken Educational Services Center, Spencerport, New York 14559.
Members Present:
Dennis Laba, President
R. Charles Phillips, Vice President
Kathleen Dillon
John Heise
George Howard
Gerald Maar
Michael May
Constance Rockow
Members Absent:
John Abbott
Staff Present:
Jo Anne Antonacci
Karen Brown, Esq.
Ginger Critchley
Stephen Dawe
Timothy Dobbertin
Ken Maley
Dr. Marijo Pearson
Karen Poland
Steve Roland
Dr. Michelle Ryan
Guests:
Mark Esposito, John Limbeck, and Marco Marascio (Campus Construction)
Mike Place (LaBella)
1. Call the Meeting to Order
The meeting was called to order by President Laba at 7:00 p.m.
2. Pledge of Allegiance
3. Agenda/Items(s) Modifications
Resolved: To approve the Agenda as presented.
Moved by J. Heise, seconded by M. May; passed unanimously.
4. Approval of Minutes
Resolved: To approve the October 18, 2017 Regular Meeting Minutes as presented.
Motion by J. Heise, seconded by M. May; passed unanimously.
5. Public Interaction
There was no public interaction.
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6. Financial Reports
S. Roland reported on Treasurer’s Report, WINCAP Report, Internal Claims Exception Log, and
2017-2018 Annual Grant Summary Review.
Resolved: To approve the Treasurer’s and WINCAP Reports as presented.
Motion by J. Heise, seconded by G. Maar; passed unanimously.
7. Old Business
1. Marco Marascio from Campus Construction gave a capital project update. At
7:10 p.m., Mark Esposito, Marco Marascio, John Limbeck (from Campus
Construction), and Mike Place (from LaBella) left the meeting.
8. Board Presentation: Communications
Communications Manager Steve Dawe and Digital Production Coordinator Ken Maley gave a
presentation on Communication Services – Printing and Graphics. The board asked questions and
thanked them for their presentation. Ken Maley left the meeting at 7:20 p.m.
9. Audit Committee Update
1. S. Roland reported on the October 18, 2017 Audit Committee Meeting Minutes.
10. New Business
1. Resolved that the Board approved the Agreement between the District Superintendent of
Monroe 2-Orleans BOCES and the Monroe 2-Orleans BOCES Teachers’ Association, for the
period of July 1, 2017 – June 30, 2020, as presented.
Motion by J. Heise, seconded by G. Maar; passed unanimously.
2. Resolved: To Accept the Two-Year Extension on the Roberts Wesleyan College Lease as
presented.
Moved by J. Heise, seconded by C. Rockow; passed unanimously.
3. Resolved: To Accept Single Audit Report for Year Ended June 30, 2017 as presented. No
action plan is required, as there were no findings or questionable costs.
Moved by G. Maar, seconded by K. Dillon; passed unanimously.
4. Resolved: To Approve the 2017 Extended School Year (ESY) Classroom Lease
Amendment for Churchville-Chili Central School District as presented.
Motion by J. Heise, seconded by K. Dillon; passed unanimously.
5. Resolved: To accept the Extraclassroom Activity Funds Financial Report and Corrective
Action Plan for year ended June 30, 2017 as presented.
Motion by J. Heise, seconded by K. Dillon; passed unanimously.
11. Personnel and Staffing
1. Resolved: To approve the Personnel and Staffing Agenda as presented.
Motion by M. May, seconded by G. Maar; passed unanimously.
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12. Bids/Lease Purchases
Resolved: To accept the bid recommendations and awarding of the following bids and lease
purchases as presented:
1. Cooperative Electricity Supply Bid
Energy Cooperative of America, Inc. Actual Usage
2. Erie 1 BOCES FY 2017-2018 Instructional Technology State Wide Licensing Agreements –
Add on #1
WHEREAS, It is the plan of a number of BOCES districts in New York, to consent to jointly
enter into an agreement for Cengage, Charmtech Labs, Front Row, Kinder Robotics, Mad Learn,
My Power Learning, My Stem Kits, Turnit In, Tynker, and,
WHEREAS, The Monroe 2-Orleans BOCES is desirous of participating with other BOCES
Districts in New York State in joint agreements for the software/learning packages and
licensing mentioned above as authorized by General Municipal Law, Section 119-0, and,
BE IT RESOLVED, that the Monroe 2-Orleans BOCES Board authorizes Erie 1 BOCES to
represent it in all matters leading up to and entering into a contract for the purchase of and
licensing of the above mentioned software/learning packages, and,
BE IT FURTHER RESOLVED, that the Monroe 2-Orleans BOCES Board agrees to assume
its equitable share of the costs associated with Erie 1 BOCES negotiating the Agreements,
and,
BE IT FURTHER RESOLVED, that the Monroe 2-Orleans BOCES Board agrees
(1) to abide by majority decisions of the participating BOCES on quality standards;
(2) Erie 1 BOCES will negotiate contracts according to the majority recommendations; (3)
that after contract agreement, it will conduct all purchasing arrangements directly with the
vendor.
3. Resolved: To purchase Toshiba copier equipment (3-year term) for the Wheatland-Chili
CSD. The total installment purchase cost will be $13,009.68 with monthly
payments.
Whereas, Board of Cooperative Educational Services, Second Supervisory District of Monroe
County (“BOCES 2”), a body politic and corporate duly organized and existing as a political
subdivision, municipal corporation or similar public entity of the State of New York, is
authorized by the laws of the State of New York to purchase, acquire and lease personal
property and to enter into contracts with respect thereto; and
Whereas, pursuant to New York State Education Regulations contained at 8 NYCRR Part
170.3(f), and in furtherance of BOCES 2’s mission and essential functions, BOCES 2 desires to
purchase, acquire and lease certain equipment constituting personal property in connection
BOCES’s ongoing service programs; to wit, the Lessor anticipates entering into a contract with
Wheatland-Chili Central School District (the “District”) relating to same; and
Whereas, in order to acquire such equipment, the BOCES 2 proposes to enter into with Toshiba
Business Solutions (the “Lessor”), the form of which has been presented to the governing body
of the BOCES 2 at this meeting; and
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Whereas, the governing body of the BOCES 2 deems it for the benefit of the BOCES 2 and
for the efficient and effective administration thereof to enter into the Agreement for the
purchase, acquisition and leasing of the equipment therein described on the terms and
conditions therein provided;
Now, Therefore, Be It And It Is Hereby Resolved;
Section 1. Approval of Documents. The form, terms and provisions of the Agreement and
cross-contracts with the District (collectively, the “Agreements”) are hereby approved in
substantially the form presented at this meeting, with such insertions, omissions and changes
as shall be approved by counsel to BOCES 2 or other authorized representatives of BOCES 2
executing the same, the execution of such documents being conclusive evidence of such
approval; and the President of the Board of Education of BOCES 2 is hereby authorized and
directed to execute, and the Superintendent of BOCES 2 is hereby authorized and directed to
attest and countersign the Agreements and any related exhibits attached thereto, and the
District Clerk of BOCES 2 is hereby authorized to affix the seal of BOCES 2 to such
documents.
Section 2. Findings- Financial. The Board of Education finds and determines that it is in
BOCES 2’s best financial interest to acquire the Equipment for the benefit of the District
because:
i. it provides an opportunity to use the equipment without committing to the full costs
of purchase; and
ii. after seeking competitive quotes, Lessor provides the most financially advantageous
lease terms; and
Section 3. Findings - Ordinary Contingent Expense. The Board of Education finds and
determines that the Equipment is necessary to maintain BOCES 2’s educational program,
preserve property or assure the health and safety of students and staff and thus payments under
the Agreements constitute ordinary contingent expenses.
Section 4. Other Actions Authorized. The officers and employees of BOCES 2 shall take all
action necessary or reasonably required by the parties to the Agreements to carry out, give
effect to and consummate the transactions contemplated thereby and to take all action necessary
in conformity therewith, including, without limitation, the execution and delivery of any closing
and other documents required to be delivered in connection with the Agreements.
Section 5. No General Liability. Nothing contained in this Resolution, the Agreements nor any
other instrument shall be construed with respect to BOCES 2 as incurring a pecuniary liability
or charge upon the general credit of BOCES 2 or against its taxing power, nor shall the breach
of any agreement contained in this Resolution, the Agreements or any other instrument or
document executed in connection therewith impose any pecuniary liability upon BOCES 2 or
any charge upon its general credit or against its taxing power, except to the extent that the
Rental Payments payable under the Agreements are special limited obligations of BOCES 2 as
provided in the Agreements.
Section 6. Section 265(b)(3) Designation. BOCES 2 hereby designates the Agreements as a
“qualified tax-exempt obligation” for the purposes and within the meaning of Section 265(b)(3)
of the Internal Revenue Code of 1986, as amended. BOCES 2 further represents that BOCES 2
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November 15, 2017 Regular Meeting Minutes
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reasonably anticipates that BOCES 2 and other entities that BOCES 2 controls will not issue
tax-exempt obligations (including the Agreement) that exceed the aggregate principal amount
of $10,000,000 during the calendar year in which the Agreement is executed and delivered.
Section 7. Severability. If any section, paragraph, clause or provision of this Resolution shall
for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such
section, paragraph, clause or provision shall not affect any of the remaining provisions of this
Resolution.
Section 8. Effective Date. This Resolution shall be effective immediately upon its approval and
adoption.
DESCRIPTION OF EQUIPMENT:
2-Toshiba e-Studio 3505AC
Cost of the Equipment: $13,009.68
Finance Cost: $ 0
Total Cost: $13,009.68
DISTRICT INSTALLMENT PAYMENT SCHEDULE
Payment Amount
FY 17/18 $2,529.66 (billed monthly) – (pro-rated)
FY 18/19 $4,336.56 (billed monthly)
FY 19/20 $4,336.56 (billed monthly)
FY 20/21 $1,806.90 (billed monthly) – (pro-rated)
4. Resolved: To purchase Toshiba copier equipment (5-year term) for the Wheatland-Chili
CSD. The total installment purchase cost will be $18,759.60 with monthly
payments.
Whereas, Board of Cooperative Educational Services, Second Supervisory District of Monroe
County (“BOCES 2”), a body politic and corporate duly organized and existing as a political
subdivision, municipal corporation or similar public entity of the State of New York, is
authorized by the laws of the State of New York to purchase, acquire and lease personal
property and to enter into contracts with respect thereto; and
Whereas, pursuant to New York State Education Regulations contained at 8 NYCRR Part
170.3(f), and in furtherance of BOCES 2’s mission and essential functions, BOCES 2 desires to
purchase, acquire and lease certain equipment constituting personal property in connection
BOCES’s ongoing service programs; to wit, the Lessor anticipates entering into a contract with
Wheatland-Chili Central School District (the “District”) relating to same; and
Whereas, in order to acquire such equipment, the BOCES 2 proposes to enter into with Toshiba
Business Solutions (the “Lessor”), the form of which has been presented to the governing body
of the BOCES 2 at this meeting; and
Whereas, the governing body of the BOCES 2 deems it for the benefit of the BOCES 2 and
for the efficient and effective administration thereof to enter into the Agreement for the
purchase, acquisition and leasing of the equipment therein described on the terms and
conditions therein provided;
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Now, Therefore, Be It And It Is Hereby Resolved;
Section 1. Approval of Documents. The form, terms and provisions of the Agreement and
cross-contracts with the District (collectively, the “Agreements”) are hereby approved in
substantially the form presented at this meeting, with such insertions, omissions and changes
as shall be approved by counsel to BOCES 2 or other authorized representatives of BOCES 2
executing the same, the execution of such documents being conclusive evidence of such
approval; and the President of the Board of Education of BOCES 2 is hereby authorized and
directed to execute, and the Superintendent of BOCES 2 is hereby authorized and directed to
attest and countersign the Agreements and any related exhibits attached thereto, and the
District Clerk of BOCES 2 is hereby authorized to affix the seal of BOCES 2 to such
documents.
Section 2. Findings- Financial. The Board of Education finds and determines that it is in
BOCES 2’s best financial interest to acquire the Equipment for the benefit of the District
because:
i. it provides an opportunity to use the equipment without committing to the full
costs of purchase; and
ii. after seeking competitive quotes, Lessor provides the most financially
advantageous lease terms; and
Section 3. Findings - Ordinary Contingent Expense. The Board of Education finds and
determines that the Equipment is necessary to maintain BOCES 2’s educational program,
preserve property or assure the health and safety of students and staff and thus payments under
the Agreements constitute ordinary contingent expenses.
Section 4. Other Actions Authorized. The officers and employees of BOCES 2 shall take all
action necessary or reasonably required by the parties to the Agreements to carry out, give
effect to and consummate the transactions contemplated thereby and to take all action necessary
in conformity therewith, including, without limitation, the execution and delivery of any closing
and other documents required to be delivered in connection with the Agreements.
Section 5. No General Liability. Nothing contained in this Resolution, the Agreements nor any
other instrument shall be construed with respect to BOCES 2 as incurring a pecuniary liability
or charge upon the general credit of BOCES 2 or against its taxing power, nor shall the breach
of any agreement contained in this Resolution, the Agreements or any other instrument or
document executed in connection therewith impose any pecuniary liability upon BOCES 2 or
any charge upon its general credit or against its taxing power, except to the extent that the
Rental Payments payable under the Agreements are special limited obligations of BOCES 2 as
provided in the Agreements.
Section 6. Section 265(b)(3) Designation. BOCES 2 hereby designates the Agreements as a
“qualified tax-exempt obligation” for the purposes and within the meaning of Section 265(b)(3)
of the Internal Revenue Code of 1986, as amended. BOCES 2 further represents that BOCES 2
reasonably anticipates that BOCES 2 and other entities that BOCES 2 controls will not issue
tax-exempt obligations (including the Agreement) that exceed the aggregate principal amount
of $10,000,000 during the calendar year in which the Agreement is executed and delivered.
Section 7. Severability. If any section, paragraph, clause or provision of this Resolution shall
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for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such
section, paragraph, clause or provision shall not affect any of the remaining provisions of this
Resolution.
Section 8. Effective Date. This Resolution shall be effective immediately upon its approval and
adoption.
DESCRIPTION OF EQUIPMENT:
1-Toshiba e-Studio 907
Cost of the Equipment: $18,759.60
Finance Cost: $ 0
Total Cost: $18,759.60
DISTRICT INSTALLMENT PAYMENT SCHEDULE
Payment Amount
FY 17/18 $2,188.62 (billed monthly) – (pro-rated)
FY 18/19 $3,751.92 (billed monthly)
FY 19/20 $3,751.92 (billed monthly)
FY 20/21 $3,751.92 (billed monthly)
FY 21/22 $3,751.92 (billed monthly)
FY 22/23 $1,563.30 (billed monthly) – (pro-rated)
5. Resolved: To purchase Xerox and Canon copier equipment for the Gates Chili CSD. The
total installment purchase cost will be $72,948.32 with annual payments.
Whereas, Board of Cooperative Educational Services, Second Supervisory District of Monroe
County (“BOCES 2”), a body politic and corporate duly organized and existing as a political
subdivision, municipal corporation or similar public entity of the State of New York, is
authorized by the laws of the State of New York to purchase, acquire and lease personal
property and to enter into contracts with respect thereto; and
Whereas, pursuant to New York State Education Regulations contained at 8 NYCRR Part
170.3(f), and in furtherance of BOCES 2’s mission and essential functions, BOCES 2 desires to
purchase, acquire and lease certain equipment constituting personal property in connection
BOCES’s ongoing service programs; to wit, the Lessor anticipates entering into a contract with
Gates Chili Central School District (the “District”) relating to same; and
Whereas, in order to acquire such equipment, the BOCES 2 proposes to enter into with M & T
Bank (the “Lessor”), the form of which has been presented to the governing body of the
BOCES 2 at this meeting; and
Whereas, the governing body of the BOCES 2 deems it for the benefit of the BOCES 2 and
for the efficient and effective administration thereof to enter into the Agreement for the
purchase, acquisition and leasing of the equipment therein described on the terms and
conditions therein provided;
Now, Therefore, Be It And It Is Hereby Resolved;
Section 1. Approval of Documents. The form, terms and provisions of the Agreement and
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cross-contracts with the District (collectively, the “Agreements”) are hereby approved in
substantially the form presented at this meeting, with such insertions, omissions and changes
as shall be approved by counsel to BOCES 2 or other authorized representatives of BOCES 2
executing the same, the execution of such documents being conclusive evidence of such
approval; and the President of the Board of Education of BOCES 2 is hereby authorized and
directed to execute, and the Superintendent of BOCES 2 is hereby authorized and directed to
attest and countersign the Agreements and any related exhibits attached thereto, and the
District Clerk of BOCES 2 is hereby authorized to affix the seal of BOCES 2 to such
documents.
Section 2. Findings- Financial. The Board of Education finds and determines that it is in
BOCES 2’s best financial interest to acquire the Equipment for the benefit of the District
because:
i. it provides an opportunity to use the equipment without committing to the full costs
of purchase; and
ii. after seeking competitive quotes, Lessor provides the most financially advantageous
lease terms; and
Section 3. Findings - Ordinary Contingent Expense. The Board of Education finds and
determines that the Equipment is necessary to maintain BOCES 2’s educational program,
preserve property or assure the health and safety of students and staff and thus payments under
the Agreements constitute ordinary contingent expenses.
Section 4. Other Actions Authorized. The officers and employees of BOCES 2 shall take all
action necessary or reasonably required by the parties to the Agreements to carry out, give
effect to and consummate the transactions contemplated thereby and to take all action necessary
in conformity therewith, including, without limitation, the execution and delivery of any closing
and other documents required to be delivered in connection with the Agreements.
Section 5. No General Liability. Nothing contained in this Resolution, the Agreements nor any
other instrument shall be construed with respect to BOCES 2 as incurring a pecuniary liability
or charge upon the general credit of BOCES 2 or against its taxing power, nor shall the breach
of any agreement contained in this Resolution, the Agreements or any other instrument or
document executed in connection therewith impose any pecuniary liability upon BOCES 2 or
any charge upon its general credit or against its taxing power, except to the extent that the
Rental Payments payable under the Agreements are special limited obligations of BOCES 2 as
provided in the Agreements.
Section 6. Section 265(b)(3) Designation. BOCES 2 hereby designates the Agreements as a
“qualified tax-exempt obligation” for the purposes and within the meaning of Section 265(b)(3)
of the Internal Revenue Code of 1986, as amended. BOCES 2 further represents that BOCES 2
reasonably anticipates that BOCES 2 and other entities that BOCES 2 controls will not issue
tax-exempt obligations (including the Agreement) that exceed the aggregate principal amount
of $10,000,000 during the calendar year in which the Agreement is executed and delivered.
Section 7. Severability. If any section, paragraph, clause or provision of this Resolution shall
for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such
section, paragraph, clause or provision shall not affect any of the remaining provisions of this
Resolution.
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Section 8. Effective Date. This Resolution shall be effective immediately upon its approval and
adoption.
DESCRIPTION OF EQUIPMENT:
1-Xerox D125
1-Xerox B8055
1-Xerox B7035
1-Canon IR8595
Cost of the Equipment: $70,474.56
Finance Cost: $2,473.76
Total Cost: $72,948.32
DISTRICT INSTALLMENT PAYMENT SCHEDULE
Payment Amount
FY 17/18 $18,237.08 (billed annually)
FY 18/19 $18,237.08 (billed annually)
FY 19/20 $18,237.08 (billed annually)
FY 20/21 $18,237.08 (billed annually)
6. Resolved: To purchase Xerox copier equipment for the Churchville-Chili CSD. The total
installment purchase cost will be $107,021.40 with monthly payments.
Whereas, Board of Cooperative Educational Services, Second Supervisory District of Monroe
County (“BOCES 2”), a body politic and corporate duly organized and existing as a political
subdivision, municipal corporation or similar public entity of the State of New York, is
authorized by the laws of the State of New York to purchase, acquire and lease personal
property and to enter into contracts with respect thereto; and
Whereas, pursuant to New York State Education Regulations contained at 8 NYCRR Part
170.3(f), and in furtherance of BOCES 2’s mission and essential functions, BOCES 2 desires to
purchase, acquire and lease certain equipment constituting personal property in connection
BOCES’s ongoing service programs; to wit, the Lessor anticipates entering into a contract with
Churchville-Chili Central School District (the “District”) relating to same; and
Whereas, in order to acquire such equipment, the BOCES 2 proposes to enter into with Xerox
(the “Lessor”), the form of which has been presented to the governing body of the BOCES 2 at
this meeting; and
Whereas, the governing body of the BOCES 2 deems it for the benefit of the BOCES 2 and
for the efficient and effective administration thereof to enter into the Agreement for the
purchase, acquisition and leasing of the equipment therein described on the terms and
conditions therein provided;
Now, Therefore, Be It And It Is Hereby Resolved;
Section 1. Approval of Documents. The form, terms and provisions of the Agreement and
cross-contracts with the District (collectively, the “Agreements”) are hereby approved in
substantially the form presented at this meeting, with such insertions, omissions and changes
as shall be approved by counsel to BOCES 2 or other authorized representatives of BOCES 2
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November 15, 2017 Regular Meeting Minutes
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executing the same, the execution of such documents being conclusive evidence of such
approval; and the President of the Board of Education of BOCES 2 is hereby authorized and
directed to execute, and the Superintendent of BOCES 2 is hereby authorized and directed to
attest and countersign the Agreements and any related exhibits attached thereto, and the
District Clerk of BOCES 2 is hereby authorized to affix the seal of BOCES 2 to such
documents.
Section 2. Findings- Financial. The Board of Education finds and determines that it is in
BOCES 2’s best financial interest to acquire the Equipment for the benefit of the District
because:
i. it provides an opportunity to use the equipment without committing to the full costs
of purchase; and
ii. after seeking competitive quotes, Lessor provides the most financially advantageous
lease terms; and
Section 3. Findings - Ordinary Contingent Expense. The Board of Education finds and
determines that the Equipment is necessary to maintain BOCES 2’s educational program,
preserve property or assure the health and safety of students and staff and thus payments under
the Agreements constitute ordinary contingent expenses.
Section 4. Other Actions Authorized. The officers and employees of BOCES 2 shall take all
action necessary or reasonably required by the parties to the Agreements to carry out, give
effect to and consummate the transactions contemplated thereby and to take all action necessary
in conformity therewith, including, without limitation, the execution and delivery of any closing
and other documents required to be delivered in connection with the Agreements.
Section 5. No General Liability. Nothing contained in this Resolution, the Agreements nor any
other instrument shall be construed with respect to BOCES 2 as incurring a pecuniary liability
or charge upon the general credit of BOCES 2 or against its taxing power, nor shall the breach
of any agreement contained in this Resolution, the Agreements or any other instrument or
document executed in connection therewith impose any pecuniary liability upon BOCES 2 or
any charge upon its general credit or against its taxing power, except to the extent that the
Rental Payments payable under the Agreements are special limited obligations of BOCES 2 as
provided in the Agreements.
Section 6. Section 265(b)(3) Designation. BOCES 2 hereby designates the Agreements as a
“qualified tax-exempt obligation” for the purposes and within the meaning of Section 265(b)(3)
of the Internal Revenue Code of 1986, as amended. BOCES 2 further represents that BOCES 2
reasonably anticipates that BOCES 2 and other entities that BOCES 2 controls will not issue
tax-exempt obligations (including the Agreement) that exceed the aggregate principal amount
of $10,000,000 during the calendar year in which the Agreement is executed and delivered.
Section 7. Severability. If any section, paragraph, clause or provision of this Resolution shall
for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such
section, paragraph, clause or provision shall not affect any of the remaining provisions of this
Resolution.
Section 8. Effective Date. This Resolution shall be effective immediately upon its approval and
adoption.
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DESCRIPTION OF EQUIPMENT:
6-Xerox D95CP
1-Xerox B8097H
1-Xerox C8055H
1-Xerox B8075H
Cost of the Equipment: $107,021.40
Finance Cost: $0
Total Cost: $107,021.40
DISTRICT INSTALLMENT PAYMENT SCHEDULE
Payment Amount
FY 17/18 $12,485.83 (billed monthly) – (Pro-rated)
FY 18/19 $21,404.28 (billed monthly)
FY 19/20 $21,404.28 (billed monthly)
FY 20/21 $21,404.28 (billed monthly)
FY 21/22 $21,404.28 (billed monthly)
FY 22/23 $ 8,918.45 (billed monthly) – (Pro-rated)
Motion by C. Rockow, seconded by M. May; passed unanimously.
13. Executive Officer’s Report
Barbara Martorana attended the preschool rate setting group session in Albany. Revised rate
setting methodology recommendations will be made to the New York State Board of Regents.
The westside Chief School Administrators will be hosting area legislators at their November
monthly meeting.
Monroe One District Superintendent Dan White and Jo Anne Antonacci recently attended
Rochester Business Journal’s Technology and Manufacturing Awards Event with Jeff Adair. Mr.
Adair is interested in looking at the BOCES construction classes for possible assistance with
Monroe County projects.
The Chief School Administrators recently held a retreat focusing on resiliency as well as social
and emotional well-being.
Jo Anne Antonacci, Steve Roland, Tom Burke and Chris Barrow recently met with Rochester
Tech Park leadership to discuss various property issues and solutions.
14. Committee Reports
Labor Relations Committee (J. Abbott/J. Heise) – There were no updates.
Legislation Committee (J. Heise/J. Abbott) – There were no updates.
Information Exchange Committee (D. Laba/R. Charles Phillips) – Tim Dobbertin and others
served on a panel to discuss building resilience to address the impact of trauma.
15. Upcoming Meetings/Events
The various meetings for the upcoming month were listed on the agenda.
Page 18
November 15, 2017 Regular Meeting Minutes
Page 12 of 12
16. Other Items
There were no other items.
At 7:56 p.m., a motion was made by M. May, seconded by K. Dillon, passed unanimously to enter into
Executive Session to discuss the employment history of a particular person(s) and pending litigation.
Respectfully submitted,
Virginia M. Critchley
Clerk of the Board
17. The Board entered into Executive Session at 7:58 p.m.
Members Present:
Dennis Laba, President
R. Charles Phillips, Vice President
Kathleen Dillon
John Heise
George Howard
Gerald Maar
Michael May
Constance Rockow
Members Absent:
John Abbott
Staff Present:
Jo Anne Antonacci
Karen Brown
Tim Dobbertin
Steve Roland
At 8:22 p.m. a motion was made by J. Heise, seconded by K. Dillon to come out of executive session; passed
unanimously.
18. Adjournment
At 8:23 p.m., a motion was made by M. May to adjourn the meeting, seconded by C. Rockow; passed
unanimously.
Respectfully submitted,
Jo Anne L. Antonacci
Clerk Pro-Tem
Page 19
5. Public Interaction
Page 20
6. Financial Reports
1. Resolution to Accept Treasurer’s Report
2. Resolution to Accept WinCap Report
3. Internal Claims Exception Log
Page 28
7. Old Business
1. Capital Project Update (Campus Construction)
Page 29
8. Board Presentations: Preschool Budget (Barbara Martorana)
Page 30
9. New Business
1. Resolution to Approve Updated Career and Technical Education Advisory
Council Membership for 2017-18
Page 31
9. New Business
2. Resolution to Approve Donation of $100 from Greece Rotary Club
Page 32
9. New Business
3. Resolution to Approve 1-Year Extension for the Westside Academy Lease at Gates
Page 34
9. New Business
4. Resolution to Certify Lead Evaluator of Teachers
Page 35
Item 9.4
RESOLUTION TO CERTIFY LEAD EVALUATOR OF TEACHERS
WHEREAS, the BOCES Board has been provided evidence that the following
individuals have completed training which meets the requirements of 8 NYCRR
30-2.9 and the Monroe 2-Orleans BOCES 2017-2018 State-approved Annual
Professional Performance Review Plan for certification as a Lead Evaluator of
teachers, therefore
BE IT RESOLVED, that, upon recommendation of the District Superintendent, the
following individuals be certified as a Lead Evaluator of teachers:
Emily Lathers
Nichole Outhouse
Paula Schneider
Page 36
10. Personnel and Staffing
1. Resolution to Approve Personnel and Staffing Agenda
Page 37
11. Bids/Lease Purchases
1. Resolution to Accept Cooperative Lunch Paper and Plastic Supply Bid
2. Resolution to Accept Cooperative Plumbing Repair, Maintenance and
Installation Service Bid
3. Resolution to Accept Cooperative Electrical Repair, Maintenance and
Installation Service Bid
4. Resolution to Accept Cooperative HVAC Repair, Maintenance and
Installation Service Bid
5. Resolution to Accept Holley CSD lease purchase of Xerox copier
equipment
Page 38
12. Executive Officer’s Reports
1. Albany D.S. Report
2. Local Update
Page 39
13. Committee Reports
Labor Relations Committee (J. Abbott/J. Heise)
Legislation Committee (J. Heise/J. Abbott)
Information Exchange Committee (D. Laba/R. Charles Phillips)
Page 40
14. Upcoming Meetings/Calendar Events
December 25 BOCES 2 Closed
December 25-29 Recess (no school)
January 1 BOCES 2 Closed
January 3 Noon MCSBA Legislative Committee (Double Tree Inn,
Henrietta)
January 3 5:45pm MCSBA Board Presidents Meeting (Double Tree Inn,
Henrietta)
January 10 9:30am Board Officer Agenda Review
January 10 Noon MCSBA Information Exchange Committee (Double
Tree Inn, Henrietta)
January 15 BOCES 2 Closed
January 17 Noon MCSBA Labor Relations Committee (Double Tree Inn,
Henrietta)
January 17 7pm Regular Board Meeting (ESC, Board Room)
April 5-10, 2018 National School Boards Association Convention (NSBA)