~• Board of Directors 2018/2019 Savana Doudar President & CEO KennyTran Execvtive VicePresident Michelle Tran VPof Stvdent & University Affairs Lucas Dias Choir and Chief of Staff Nick Brawn Co8ARepresentative Naseli Fotaaht CoBA Representative Celeste Espindol a CHABSS Representative Faith Garcia CHABSS Representative Mutula Kwangaba CHABSS Representative Hannah Shahara CHABSS Representative Mane Telpian CSM Representative Juan nJahnny" Aceves CSM Representative Ailed Torres CEHHS Representative Paulette Cruz CEHHS Representative Estefania Fratlcelli Student At Large for Svstainabl/ity Alexa Diaz Student At Large for Diversity & Inc/vs/on Michael Jones VeteransStvdent Representative Advisors Annie Macias ExecvtiveDirector Ashley Fennell Asst. Director, Government Affairs & Initiatives Standing Invitees Lori Brockett J.. ....,_,, Ai Association Representative Mlchael McDuffie AcademicSenate Representative Gall Cole-Avent President'sDesignee Katy Rees ITEM 01 02 03 04 Action 05 Action 06 Information 07 Information California State University, San Marcos San Marcos, CA 92096-0001 (760) 750-4990 Fax (760) 750-3149 Established 1991 ASI Board of Directors Minutes 19-10 . Friday, April 26, 2019 at 2:30pm USU 2310 A&B SUBJECT Call to Order Roll Call Present: Savana,Kenny, Michelle, Lucas, Naseli, Mutula, Hannah, Johnny, Ailed, Paulette, Estefania, Alexa, Michael, Annie, Ashley, Lori, Michael, Gail, Katy Tardy: Faith, Mane Absent: Nick. Celeste Recognition of Guests Kendra Rivera, Nayeli Gonzalez, Alexandria Hernandez, Carl Hughes, Neal Hoss, Riley McLaughlin,Jaelyn Freeman, Mariana Rosales, Gabby Garcia. Inique Wilson Kim Peirce Approval of Agenda Chair corrected spelling of presenter on item 7 from Neil to Neal. Chair also added Michael McDuffie as Academic Senate Representative Paulette motioned to approve the agenda with amended changes Hannah-2 nd None opposed, abstained Motion Carries Approval of Minutes Mutula motioned to approve the minutes Alexa-2 nd None opposed, abstained Motion Carries Open Forum Carl Hughes- concerns regarding events considered lewd or obscene. Consider events that focus on abstinence or celibacy. Kendra Rivera- information regarding Academic Senate resolution about police use of force and safety on campus during the handling in incidents. Reviewed action steps Academic Senate is requesting. Resolutionup for aooroval at Wednesday's meeting. Undergraduate Academic Advising Location Information Description: Vice President Hoss will discuss and answer any questions about space needs and changes for Undergraduate Academic Advising. Fiscal Impact: None Presenter reviewed goals of Graduation Initiative 2025 as well as results of a working group that evaluated academic advising that included a goal of creating a centralized location on campus. Presenter reviewed that due to the requirements of space needed, academic advising will be moving into 2 nd floor of Kellogg Library which is currently utilized by 24/5 Zone. Presenter continuedthat another working group is looking to identify new location for 24/5 zone and relocation will be at no cost to ASL Committee concerns focused on access to resources, student perspective in location decision, and new space with safety and access in mind. PRESENTER Lucas Dias Chair & Chief of Staff Lucas Dias a.air & Chief of Staff Lucas Dias Chair & Chief of Staff Lucas Dias Chair & Chief of Staff Lucas Dias Chair & Chief of Staff Lucas Dias Chair & Chief of Staff Neal Hoss VicePresidentfor Financeand Administrative Services
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~• Board of Directors 2018/2019 Savana Doudar President & CEO
Kenny Tran Execvtive Vice President
Michelle Tran VP of Stvdent & University Affairs
Lucas Dias Choir and Chief of Staff
Nick Brawn Co8A Representative
Naseli Fotaaht CoBA Representative
Celeste Espindola CHABSS Representative
Faith Garcia CHABSS Representative
Mutula Kwangaba CHABSS Representative
Hannah Shahara CHABSS Representative
Mane Telpian CSM Representative
Juan nJahnny" Aceves CSM Representative
Ailed Torres CEHHS Representative
Paulette Cruz CEHHS Representative
Estefania Fratlcelli Student At Large for
Svstainabl/ity
Alexa Diaz Student At Large for Diversity & Inc/vs/on
Michael Jones Veterans Stvdent Representative
Advisors Annie Macias
Execvtive Director
Ashley Fennell Asst. Director, Government Affairs
& Initiatives
Standing Invitees Lori Brockett
J......,_,,Ai Association Representative
Mlchael McDuffie Academic Senate Representative
Gall Cole-Avent President's Designee
Katy Rees
ITEM
01
02
03
04 Action
05 Action
06 Information
07 Information
California State University, San Marcos San Marcos, CA 92096-0001
(760) 750-4990 Fax (760) 750-3149 Established 1991
ASI Board of Directors Minutes 19-10 . Friday, April 26, 2019 at 2:30pm
USU 2310 A&B
SUBJECT Call to Order
Roll Call Present: Savana, Kenny, Michelle, Lucas, Naseli, Mutula, Hannah, Johnny, Ailed, Paulette, Estefania, Alexa, Michael, Annie, Ashley, Lori, Michael, Gail, Katy Tardy: Faith, Mane Absent: Nick. Celeste Recognition of Guests Kendra Rivera, Nayeli Gonzalez, Alexandria Hernandez, Carl Hughes, Neal Hoss, Riley McLaughlin, Jaelyn Freeman, Mariana Rosales, Gabby Garcia. Inique Wilson Kim Peirce Approval of Agenda Chair corrected spelling of presenter on item 7 from Neil to Neal. Chair also added Michael McDuffie as Academic Senate Representative Paulette motioned to approve the agenda with amended changes Hannah-2 nd
None opposed, abstained Motion Carries Approval of Minutes Mutula motioned to approve the minutes Alexa-2 nd
None opposed, abstained Motion Carries Open Forum Carl Hughes- concerns regarding events considered lewd or obscene. Consider events that focus on abstinence or celibacy. Kendra Rivera- information regarding Academic Senate resolution about police use of force and safety on campus during the handling in incidents. Reviewed action steps Academic Senate is requesting. Resolution up for aooroval at Wednesday's meeting. Undergraduate Academic Advising Location Information Description: Vice President Hoss will discuss and answer any questions about space needs and changes for Undergraduate Academic Advising. Fiscal Impact: None Presenter reviewed goals of Graduation Initiative 2025 as well as results of a working group that evaluated academic advising that included a goal of creating a centralized location on campus. Presenter reviewed that due to the requirements of space needed, academic advising will be moving into 2nd floor of Kellogg Library which is currently utilized by 24/5 Zone. Presenter continued that another working group is looking to identify new location for 24/5 zone and relocation will be at no cost to ASL Committee concerns focused on access to resources, student perspective in location decision, and new space with safety and access in mind.
PRESENTER Lucas Dias
Chair & Chief of Staff
Lucas Dias a.air & Chief of Staff
Lucas Dias Chair & Chief of Staff
Lucas Dias Chair & Chief of Staff
Lucas Dias Chair & Chief of Staff
Lucas Dias Chair & Chief of Staff
Neal Hoss Vice President for
Finance and Administrative Services
08 Review of ASI Corporate Tax Forms 990/199 Clint Roberts Information Description: Review of ASI Corporate Tax forms 990/199 Associate Vice
Fiscal Impact: None President for Business
Presenter reviewed attached document. and Financial Services
This document was approved by Joint Audit Committee and must be broulilit to Board as information item.
09 Approval of ASI 19/20 Budget Action Description: Review of proposed 2019/20 ASI Budget. Kenneth Tran
Fiscal Impact: None Executive Vice President
See attached for document reviewed. See attached for PowerPoint presented. Reviewed changes to ASI budget including indirect cost recovery, removal of AVP salary, and increased in BOD compensation. Discussion focused on correcting spelling of COEHHS to CEHHS and concerns about ALF and SEF regarding amounts approved for each. Michelle motioned to approve the ASI 19/20 Budget Mutula-2 nd
Faith and Paulette abstained None opposed Motion Passes
10 Changes to ASI Bylaws Annie Macias Action Description: Changes to reflect current practices and corrections AS! Executive Director
throughout document. Major changes include updated ASI logo, Ashley Fennell information related to Board compensation, and clarifications in
Asst. Director of processes. Government Affairs & Fiscallmpact: None Initiatives
See attached for document reviewed. Changes include Kenneth Tran
Discussion focused on proposed language regarding students at Internal Operations Chair
large following eligibility requirements (article 18- 2.1.3). Committee members felt it was a barrier and removed opportunity for students at large to get involved. Further discussion focused on EO and CO requirements regarding GP A and academic standing. Faith motioned to remove language regarding GP A and standing for students at large (article 18 section 2.1.3) Paulette-2 nd
Michael opposed Mutula abstained Motion Passes Further discussion focused on grievance process and clarification for BOD member removal. Savana motioned to approve changes to the ASI Bylaws with amended changes Hannah-2 nd
None opposed, abstained Motion Carries
11 Reports Lucas Dias Information See attached for student reports Chair & Chief of Staff
Annie - audit and ASI business services specialist search Ashley- ASI search committee, schedule for on campus interviews, feasibility study updates, transition binders submissions, submit reports, BOD applications due by 5pm, and submit risk forms for all events. Gail - BSC search open forums Michael- Diversity and Inclusion curriculum requirement by Fall 2020
12 Announcements Lucas Dias Information Lucas - Guests reminder to sign in on sheet Chair & Chief of Staff
Kenny- Festival 78 Hannah- International Fair
Estefania- Sustainability and Environmental Clubs all combinim! into one
13 Adjournment Lucas Dias Action Savana motioned to adjourn Chair & Chief of Staff
Kenny-2 nd
Meetine: was adiourned at 4:0lom
I, Lucas Dias 18/19 ASI Chair & Chief of Staff, hereby certify that the above minutes were approved by Board of Directors of Associated Students, Inc., at a regularly scheduled meeting held on May 10, 2019
~~. £/ cr/ 19 Lucas Dias
I I Date
Associated Students, Inc ofCSUSM
Associated Students, Inc of California State University San Marcos
Annual Budget 2019- 2020
1 of 17 Draft B~dgetfor Board of Directors I April 26, 2019
Present Die Fiscal Yur:2019-2020 bqet tlmaline at the Internal Operations UO) Committee m•lhl as
aniftfClffflltionalilfflt.. Bucfsl,t request•m•d wiM be Hnl out to 111 ASI. SupewisOfS wO meet wtth their dep1,1nH:nt to cf saJH the:lt bud11tts.
Ea<h departm•nt supervisorwil meet with the 8usiMH St~ke• AMlyst to l"ft'iew thN°pn:,posed budcet. AU budii:etpropcmls need to besLmmltted to the BusiMM, Servos Ana,Vst. Sllbmktion to lntemi l Opendons Committte O\air 11 an action llem fortht COl'llm4ttt:e's .. enctai. lntenwl OpeAdon:s Cammiaff meets t.o detannn newinRittives and rwiewthl resultins prapo,Hd ASI
Muter lkqet for Fllalf Vur 201&-2019, All departrnenb: should have• repr8eotatlv~ in attend ance to
Pffl .... lho~~••-•••ll11.i.et. SubmlliSian to Board of Dnclors 1800) Chair and O,ief af Staff•• an aaion tlltm to'd'M: Boarcts 11anda,
80D~lews19/2DAS• Masi.rBudeet 10 fflfttlnl anervtd format.etad;.istmfflt.tfthe mtMetisnat al)l:ll'DVed b¥ the aooon Man:hlfith. 800 melllrc raervec:I for- •d;uslMtntif need1d. ASI memo~ 19-20 •pproved budi:et Buda:el Mmltf\'e. sjgned BOD mirnttes due to President t1aynn far siena,lure.
2of17 O,aft Budget for Board of Directors I April 26, 2019
AssodatedStudents, lncofCSUSM
Asncial<tl Sludalts , Ille. c.lif'erni.a State Uaive-rdty Saa Marcos
Bud1,12r GuidUII Priariples bo/Ot:tob t1r11 .20I IJ
I The AS! bud&ct should be timely, simple to under.tend. and be <-OSily- to lhe campus: community and sta.kcbolders.
' Adto&:,h IIY Tb budJC1 lllocooioas ,hol>ld be consisl<nt with ongoin& ASI ;nitiatives md llexlolc with I new initiatives, while keeping in mind mandatory oost inen:ucs.
Q,c:orioqlf llomsa YI Pnmm kaica The AS! budget llllocariO<IS should review lh< pen,<Qlages of tb<op<ndonal e,q,enxs mtd proa,tam services to en,ure a 1ustainable ratio exists between the two c.ategories.
Oper.,lional ~ arc lhe costs of •IIIJl'Ortin& lh< studa1t oem«0 and pn,grams that ASI provides; su<:h u cost or copy ~ telephoncs, al.lditing 1crvic~ brink charJa. e~. Operational Expcrur;cs are found in the Manageme:o.t and general categories under the audited financial ,tatemenlS.
Program Services arc the t011s or AS.I proa,nms and servi~ such a., Campus Activities Boacd, Couaar Panny, 2'1/5 Librory Zone_ etc.
M11i111iq SCNdent Opportp.•itin The AS! budget will prioritm: ,tudont employment oppo,.,unitic:,, and direct fwulinc ,upport \ ••ch os AS! Leadership Flll!d, Student Emc<ga,cy Fund, Swmunobility Project> Fund. cto.
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l\Jews: Highlights and ~uccesse~ related to • The CHABS.:S hono1 chord ceremony went well - w;: had a photo booth
}OUr position (i.e. meetinw,, past even«. new and g,we out A8I SVl<ag to aroW1d 150 students
campus/communuity partners) 1 - We :ue going to ~et up a meetmg with the mcommg 10.temn dean to
mtroduce the nr-w CHABSS reps
Updates on your ASI and University
Committees*
Upcoming Events and New
Initiatives/Collaboration!i •
Areas of concern related to your position
and its constituents. *
Name"
Position on Board *
New.\: Highlights and !iuccesses related to
your position (i.e. meetings. past evenu, new
campus/C'ommunuity partners)"'
Updates on your ASI and University
Committees *
• I nm tablmg at tht: Inkmsh1p l'aii on 5/2
-1 just had my lru,t APC meeting where we wrapped up the program
discontinuation policy for the year.
-SAC revised the student grade appeal policy to allow students to online
materials and clarified the grading symbols policy
- We are working on our wellness google doc for ASI SAC
We have a Little '>Ulpme witl1 the ne,,., CHABSS people, but I don't Y.ant 1t
to sh~,,., up in the mmute,;. because 1l18 i1 ~urprise, Stay tune""'ft
We need a better way to contact students. ASl should have access to more
student data. If we want to email all students in a major, l think we should
have access to that mailing list because university committees have given
ASI responsibility to disseminate department information. but we have no
systematic way to address that. Social media is not an acceptable way to inform students about serious matters.
Na'5Cli rotooh1
CoBA Representative
went in again to GF.C agam to try speaking with Abrahan regarding
financtal coHaborntton on the FWF, didn't catch him but plan to go in agam
on friJay1
Woooo we passed the budget in IO finally!
Upcoming Events and New
Initiatives/Collaborations "
Areas of concern related to your position
and its constituents. *
Naine* P .iuicttc Cruz
Looktng with nick at om budget to see ifwe can buy treat'> fo1 CoBA
stu<knt~ t<• support them during finals week
Finished my binder with all the information I've learned this past year! to
pass onto the new CoBA rep working on getting more business female
students to apply
Position on Board * College of Education Health Wld HumWl Services
News: Highlights and successes related to your position (i.e. meetings. past evtnt~, new campu~/communuity partners)
Thts pa.'lt fhursda)', CTHHS 1ep1esentat1vef< (my6elf) and the Diversity and Ioclusmn Representative pwtnered up to bnng an
infonn.it1ve and educational e"ent to i.:ampus. The c,·ent consisted ora documentary ~cteenmg along with a panel to d1scu6s
the importance of mental health and the d1ffercmt way,; in '\\,hfoh 1t affect.. people The eyent specifically di'>CUS\ed an\ciet}'
through peraonal hie stories and 1e5.ecUch mared by counselon,ip~)'cholog1sts Although v.ie dtd not have a hig turnout, \le still
had a good conver5ation between the panehst~ anc.l the audience members I would wgge~t that thtk e,·ent he done agam in the
future!
Updates on your ASI and Elections committee met to provide feedback on the elections guidelines and process. We plan
University Committees " on asking the individuals and slates who ran to provide their feedback on the overall process and
the guidelines. After that we plWl on meeting one more time to finalize the changes.
Upcoming Events and
New On Ma)' 7th we plan on tabling at the Stress Less Rc!W1.atmn Stations c\-cnt hosted by the
Student Health and Counseling Services This is still in the planning so we v.ill update )'a'H on lnitiafo·es/Collaboration~ what we will exactly be doing at the event.
Areas of concern related An area of concern is marketing and how we can improve the promotion of events on campus. I
to your position and its also think we need to have more events for students at the Temecula campus. constituents. *
Name•
Position on Board * Diversity & Inclusion
News: Highlights and successe• related to your position (i.e. meetings, past events, new campus/communuify partners)
I ligh light'>•
I) International Fait "-a& suc~-cssful m collaboration with Global Education' Met many mtcrnational students and p10v1dcd
A811esources t-0 student.\
2) Angst l)ocumcntat) and panel dbcuJSi;ion was also a success m collabm ation w1th Cf;J CHS 1ep&
Met with Antht'lny & Ali. two student officm, for the Kamalayan Alliance Fmdiizcd dcta.tls for ou1 eollaboranon on the
Ptlipino Sho"'case coming up May 2
3) Earth W.:ek wa-. ama;,ing1 Volunteered for I ra\h Talk on rue~Jay
4) Take Back the Night was very powerful. ASI tabled to proY1dc 1nfo1rnat1on about Title IX and ASI support resources
Successe<i•
I) The action item 1 preMmted wa!s voted on by the board and approved Stating Pall 2019. there will be'.! D1.,,erslt) and
Inclusion Representatives
2) My bylaw~ we1e amended on Section 83 to m.::orpmate the fullowing spec1al1zed prog1an1s for reach out effort<J and
~uppo1t "DEA.Mel'll Resou1ce Office, ProJect Rebound, Global Education. Amertcan Laniuage and Culture: ln'>titule. TRIO
Student Support SCJ\'lCCS. the College Assistance Migrant Prog1dlll (CAMP), Pathways to Acadi.:mfc ~uccess and
Opportun1tie'i ('PASO), ACE 8ci1olars Services, Califomia Indian Culture and Sovereignty Centel·. and others .lS deemed
appropriate "
Updates on your ASI and Student Grievance Committee• No meetings have been made this semester
University Committees " Student Media Advisory Council• No meetings have been made this semester
Upcoming Events and
New
lnitiative!i/Collaboration~
Areas of concern related
to your position and its
constituents. *
Name"
Position on Board "'
I) Meetmg with the upi:Ommg Divmity and lnclus1on Rqi to discu-;& he1 role as well ae way!> in
which she can help promote the scd>nd position opening up in the fall.