User Synchronisaon Course Data Project Blackpool and The Fylde College Peter Greenall, Robert Hooper, Scott Smith & Laura Whitaker Implementation Overview Tribal EBS Student Records Course File & Content Ownership hp://www.blackpool.ac.uk XCRI-CAP • User synchronisaon with Acve Directory to ensure all users exist for the allocaon of content ownership • Course data import from EBS student records system 1 • Content update triggered – content owner noficaon • Verificaon at least every 12 months to check web and prospectus informaon • Major or Minor Amendment • Programme Validaon/Re-validaon 2 • User Authencates • User views owned and editable content • Updates are version controlled in a ‘revision node’ • Eding always linked to the latest version, even if not published 3 • Moderator nofied of content update • Content is either approved or referred back to the owner • Content owner noficaon 4 • Approved content is published on the College website and within the XCRI-CAP feed 5 Key Benefits Workflow • Complete review of processes relang to the internal collecon and publicaon of course informaon • Alignment of the programme validaon/re- validaon process, idenfying trigger points where EBS and Drupal should be updated • Improved communicaon between internal stakeholders resulng in a clearer understanding of course data processes and change implicaons Key Challenges • Managing compeng external demands (e.g. KIS, HEFCE Audit, QAA Review, Funding/SNC changes) • Managing compeng internal demands (e.g. staffing changes, soſtware and hardware upgrades, new website launch) • Underesmaon of the scale/scope of course data management • Complexity of interfacing the various business processes involved in course data management