Biljana Zuber Civil Protection Policy Unit Information day 3 March 2015, Budapest Call for proposals 2015 on prevention and preparedness projects in civil.

Information day 3 March 2015, Budapest

Call for proposals 2015 on prevention and

preparedness projects in civil protection and marine pollution

Biljana ZuberBiljana ZuberCivil Protection Policy UnitCivil Protection Policy [email protected]

General objectives of the P&P projectsGeneral objectives of the P&P projects

Support and complement efforts of countries in disaster prevention, focusing on areas where cooperation between the countries provides added value.

Create prerequisites for and improve preparedness, as well enhance awareness of civil protection and marine pollution professionals and volunteers.

•Call is a year.

  submitted co-financed

2007 48 6

2008 18 8

2009 31 12

2010 55 12

2011-two stage procedure

131 9

2012 46 12

2013 42 17

2014 59 31

Projects submitted and co-financed 2007-2013

Statistics-preparedness projects

umber of projects co-financed: 502008=52009=72010=32011=42012=72013=102014=14

In 2007 there was no call for preparedness

Country Number of projects

Italy 10

Austria 6

Germany 3

Spain 4

Greece 3

Belgium 2

Luxemburg 2

Netherlands 2

Slovenia 2

Romania 2

Cyprus 1

France 1

Finland 1

Hungary 1

Latvia 1

Iceland 1

Portugal 1

UK 1

Malta 1

Norway 1

Sweden 1

International 1

Statistics-prevention projects

implemented: 57

2007=62008=32009=52010=92011=52012=52013=72014=17

Country Number of projects

Italy 16

Greece 11

Spain 7

Germany 4

Sweden 4

UK 4

Bulgaria 2

Denmark 2

Belgium 1

Croatia 1

Lithuania 1

Slovenia 1

France 1

Netherlands 1

IO 1

Two separate sections in one call, each with its own priorities and budget:

1. Preparedness A) Internal budget:2.8 MEUR1.B) External budget: 1.45 MEUR

2. Prevention A) Internal budget:2.8 MEUR1.B) External budget: 1.45 MEUR

Prevention priorities

1. risk-proofing of public and/or private investments and development and testing of tools and methodologies for tracking of resilient investments

• costs and benefits of risk prevention measures in relation to the costs of response and rehabilitation

• integration of disaster prevention in economic and financial decisions and strategies (private & public sector)

• coping with impacts of climate change, particularly with regard to the resilience of investments and integration of prevention and climate change adaptation

Prevention priorities

2. Urban resilience to disasters (resilience cities, local resilience forums, local climate change adaptation)

• integration of risk assessment & risk management capacity building into urban planning process

• promoting and sharing good practices in urban prevention

Prevention priorities

3. developing multi-hazard assessments of risks, risk management capabilities and planning, including cross border dimension

• improving governance at all levels and across all sectors (coordination mechanism between local regional and national authorities, partnerships between different public authorities and relevant stakeholders like: civil society, research institute and private sector)

• promoting and sharing good practices for development and implementation of risk management

• integrating risk assessment and risk management capacity building into the planning process

• promoting development of risk assessment, risk management capability assessment and risk management planning methodologies, practices and processes

Preparedness priorities

1. improving cross border CP and MP cooperation, including regional cooperation

regarding interoperability and preparedness for:

1. direct response to natural and man-made disasters2. reducing impacts of natural and man-made disasters3. better planning, preparing for CBRN events, mass

evacuation, spills of hazardous substances 4. search and rescue at sea, aerial surveillance for marine

pollution

Preparedness priorities

2. Enhancing operational cooperation in the framework of the Mechanism, enabling countries to develop, exercise and register multinational assets

3. Increasing the countries’ preparedness for reception of international assistance in the context of the EU Host Nation Support Guidelines

Eligible countriesA) Internal budget 28 EU Member States +Iceland, Norway (Participating states)

B) External budget • Enlargement countries

•European Neighborhood Policy countries Who can apply:

legal persons -public or private (public sector bodies, public administrations, universities, international organisations, non-governmental organisations, commercial firms, etc.)

• Maximum EU co-financing rate: 75 %• Maximum EU co-financing : 800 000 EUR• Maximum duration of projects: 24 months• Pre financing 70 % (new)

Admissibility criteria

• Deadline must be respected• Applications must be submitted in writing/paper • Use application forms (not hand written) • Application must be submitted in EU official

language• Number of copies of proposal (2 paper +

electronic)• All forms must be returned • Some forms must be signed

Eligibility criteria• Legal status of the applicant (legal entity

established)• Applicant must be established in one of the

countries specified • Minimum number of participating countries in

one project (2 entities from different countries) For external budget at least:

one Participating state or International organization as a coordinator + at least one Neighbourhood Policy or enlargement country

Eligibility criteria

• Activities must fall within the scope of the call• Projects must demonstrate that they are

complementary to existing efforts in beneficiary countries

• CO directly responsible for preparation and management of project

Exclusion criteria

Apply to the applicant

•bankrupt or being wound up•convictions•grave misconduct •debts towards the state•fraud, corruption, involvement in criminal matters•conflict of interests•misrepresentation or information not supplied

Selection criteriaDoes the applicant have necessary:

1.operational capacity (evidence of adequate operational capacity, professional qualifications and experiences (EU/trans-national projects, CVs, annual report)

2. financial capacity (budget/annual turnover, ..)

to carry out the project?

Selection of proposals

Award criteria

Understanding

Methodology and feasibility

Cost effectiveness

European added value

Award criteria1. Understanding (clarity, relevance and consistency of the

rationale, objectives and planning of the proposed project)

2. Methodology to be used for the project implementation (ways and means for translating the project into practice and producing the expected results)

3. Cost-effectiveness of the project (budget structured and rational, justified and coherent, resources appropriate for the activities, means proposed = project cost-efficient)

Award criteria

4. European dimension of the project

• the expected results come from transnational work • serve the interest of more participating

states/eligible third countries • could be efficiently reproduced and/or transferred

to other participating states/eligible third countries, regions or organisations

• Publication: 30 January 2015• Deadline: 8 April 2015• Information to applicants: September 2015• Signature of agreements : October 2015

Published on the ECHO website:http://ec.europa.eu/echo/en/funding-evaluations/financing-civil-

protection/calls-for-proposal

Tips Looking for partners - our website might help Examples of previous projects-our website

http://ec.europa.eu/echo/funding/financial_instrument_en.htm

Read grant application guide carefully Choose only one section: • prevention or preparedness, not both• internal or external budget Actions in the project should not start before

January 2016

Start collecting all the forms early enough Try to write clear and concise proposal with

concrete results in mind and end users Original forms with signatures should be

originals and not colour copies Send all the forms, even if not applicable

(N/A) Order of documents (forms A, T, F, Annexes)

+ table of content Check our website Q&A – updated regularly

Tips

The Grant application should be presented according to a specific order: Forms A, Forms T, Forms F and Financial Viability Form, Supporting Documents (presented in the order that they are listed in Chapters

15. and 16. above).

All three parts of the Application forms (Administrative, Technical and Financial) must be fully completed with all the requested information. The budget in the financial part must be balanced between costs and revenue.

One original (clearly identified) plus the required one copy have been submitted

One electronic version in an USB/memory stick containing a scanned copy of the complete application, plus the A, T, F forms in Word and Excel format, (when applicable)

Standard forms have been used.

Forms are not handwritten.

REMINDER OF SIGNATURESForm A2 duly signed and dated by the Coordinator.

• Form A3 duly signed and dated by each Co-Beneficiary (One form per Co-Beneficiary)

• Form A6 duly signed and dated by each co-financier (one form per Co-financer).

• Form A8 duly signed by the competent National Civil Protection/Maritime authority (to be submitted by the Coordinator).

• Form A9 duly signed, dated and stamped by each Beneficiary (Coordinator and each of the Co-Beneficiaries, where applicable) (one form per Beneficiary).

• Form A10 duly signed dated and stamped by the account holder and the bank representative (unless a recent copy of a bank statement is attached) (only for the Coordinator).

• Form A11 duly signed and dated by the Beneficiaries (Coordinator and each of the Co-Beneficiaries).

• Form A12 duly signed and dated by the public Beneficiaries (Coordinator and each of the Co-Beneficiaries which are public entities).

REMINDER OF OBLIGATORY DOCUMENTS TO BE ATTACHED

• Please do not forget to attach the obligatory supporting documents, as described in chapter 16.

• Please respect the order of presentation of the application as described below:

• 1. Forms A (and related documents for Co, BE1, BE2, BE3…)• 2. Forms T • 3. Forms F + Financial Viability Form• 4. Annexes/Supporting Documents (For Coordinator: Curriculum vitae, Annual

Activity report, List of member of the management Board, Balance sheet etc.

• For BE1: Curriculum vitae, List of member of the management Board, Balance sheet etc. BE2…) Documents to be attached as mentioned under chapter 16.

In case of further questions: ECHO-CP-P&[email protected]

Consult our website:http://ec.europa.eu/echo/en/funding-evaluations/financing-civil-

protection/calls-for-proposal

http://ec.europa.eu/echo/en/funding-evaluations/financing-civil-protection-europe/selected-projects

23

Thank you for your attention and good luck!