BIDDING DOCUMENTS. "ll1c bidder shall drop one (1) sealed mother envelope in the bid box as specified in the Instruction to Bidder Clause 20 and Btd Data Sheet for Scaling and l\larkings

Republic of the l'llilippi11es

PHILIPPINE HEALTH INSURANCE CORPORATION Citystatc Centre Building, 709 Shaw Boulevard, Pasig City

Call Center: (02) 441 -7-1-12 Trun~line: (02) 441-7444

www.philheatlth.gov.ph

BIDDING DOCUMENTS

Bidding for the

Procurement of One (1) Lot Datab.ase Security Suite

ITB NO. DSS 2015-020-IT

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Rep11hlic of the PhilippiTies

PHILIPPINE HEALTH INSURANCE CORPORATION Citystate Centre, 709 S haw Boulevard, Pasig City

Ca ll Center (02)441 -7442 Trunkline(02)44 l-7444 www.philhe;l lth. •ov.p..b

INVITATION TO BID FOR VARIOUS IT PROJ ECTS

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I. The PIJilippi11r II with lnmrancr Corpomtio11, th.wugh It~ Bid.r rmd A1vanl.• G m;n;ittu for lnfimllatiotr TrdJIIo!og;' l?.t..-ormu tnvltc~

bid~ fwm cligtblc bidders for the hereunder projects:

A. O ne (1) Lot Database Security Suite

Appn 1vcd Budget for the C< mrract PhP49,800,673.51 Source uf Fund Corpor;tte Operating Budget for CY 2015 Invitation To Bid No. ITB No. DSS 20 15-020-IT

Delivery Pc:.n< >d 90 Calendar Days Pre-Bid C:onfertnce January 15, 2016, 10:30 a.m. Sulmusston and Opening of Btds January 27, 2016, 10:30 a.m. Btdiling Docwnent> Fet: PhJ>25,000.00 ( >brainmcnr Period for Bidding Documents January 8, 201 6- January 27, 20 16

B. One (1) Lot Phys ical Access and Surveillance D evices

1\pprovcd Budget for the Contract PhP13,655,853.86 Source of FunJ Corporate O peratin g Budget for CY 2015 I m1tation To Bid N u. ITB No. P .-\ ASD 2015-021-IT Delivery Pert<xl 60 Calendar D ays Pre-Rid Conference January 15, 2016, 1:30 p.m. Submi~sion and O pening of Bids January 27, 2016, 1:30 p .m . Bidding Document> Fee PhP25,000.00 ( >btauunent Penod for Bidding Documents January 8, 2016- January 27, 20 16

C. One (1) Lot Server Load Balancer

/\r>provcd Budget for the Contract PhP10,000,000.00 Source of Fund Corporate O perating Budget for CY 2015 lm~tation T o Btd No. ITB No. SLB 20 15-022-IT Delivery PeriOd 60 Calendar Days Pre-Btd Conference J anuary 18, 2016, 10:30 a.m. Submission and ( )pening of Bids Febmary 1, 2016,10:30 a.m. Bidding Documents ree Phl'lO,OOO.OO U bt,linmenr Period for Bidding Documents January II , 2016- Fcbm<H"'t' I , 20 16

D. One (I) Lot Enterprise Router Enhancements

Ar>rrnved Budj!l.'t for the Contr.lct Ph P15,000,000.00 Source of Fund Corporate Operating Budget for CY 20 IS Tnvitation To Bid No. ITB No. ERE 2015-023-IT Delivery Pet!< xl 60 Calendar Days !'re-Bid Conference January 18, 2016, 1:30 p.m. Subm1ssu l!l and Opening of Rids February 1, 2016, 1:30 p .m . Bidding Document> Fee PhP25,000.00 ( )btaU1mcnr l'eriud for Bidding Documents fanuary II , 2016- Febmary I, 20 16

The Bids rece ived in excess of the ABC for each project shaU be automatically rejected at bid opening .

Republic of the Philippines

PHILIPPINE HEALTH INSURANCE CORPORATION Citystatc Centre, 709 Shaw Boulevard, Pasig City

Call Center (02) 441-7442 Trunk li ne (02) 441-7444 www.P-h i lh ~.:alth.~ov .ph

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2. Btdders should have completed, witl1in January 1. 201-/. - Demnbrr 1, 2015, a contract similar to each Project. The description of an eligible bidder is contained in the Bidding Documents for each project, particularly, in Section II. Instruc tions to I3idders.

3. Bidiling '"i..Ll he conducted through open competitive bidding procedures using a non-discretionary "pass/ fail" criterion as specified in the Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, othcn visc known as the "Government Procureme nt Reform Act''.

Bidding is restricted to Filipino citizens/sole proprie torships, partnerships, or organizations with at least si.xt>' percent (600ft,) interest o r outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the Jaws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 51 83 and subject to Commonwealth ;\ct 13R.

4. Interested bidders may obtain further information from the PHI.LHEALTJ-1-Bids rmd AwrJrds Committee.for lt!fomtatiou TtdmoiOJJ' &:sotm-r.r Stmlmial and inspect the Bidding Dunnnents at the address given below during offi<~ hours.from 8:30 a. !II. to 4:00 p.111.

5. ;\ complete set of Bidding Documents may he acyuired hy interested Bidders for each project (Please refer to the obtainment period in Item No. 1), from the address below upon payment of a non-reftmdable fee for the Bidding Docmnents (stated in Item No. 1).

It may also be downloaded free of charge from the website of the Philippine Government E lectronic Procuremen t System (Phi!GEPS) and the website of the Procuring E ntity provided that Bidders shall pay the non-refundable fee for the Bidding D ocuments not later than the date of the submission of their bids.

6. "Jhe BAC-nR ,vi]J hold a Pre-Bid Conference for each project (stated in Item N o. 1) at JBAC Crmfrrl'm"I' Arv,, (Room 1004). P!Ji/J-Jra/11; I lead Q_[fi,~. 1(/" Floor G!J.rlale Cmtrr. 709 Shaw Blvd.. Bgy. Oraflbo, P,u~g City which shall be open only to all interes ted parties who have purchased the Bidding Docmnents.

7. Bids must he delivered to the address below on o r before the date and time for the submission and ( >pening of Btds (stated in Item No. I) of the concerned project to he participated. All Bids must be accompanied by a bid security in any of the acceptable fonns and in tbe amom1t stated in lnstmction to Bidders [ITB] Clause lR.

Bid opening shall be at the SBAC Conference ,-\rea, (Rrn. 1004), PhilHealth Head Office, IQ•h Flr., Citystate Centre 709 Shaw Blvd., I3rgy. Oranbo, Pasig City. Bids \vill be opened in the presence of tJ1e Bidders' reprcsentat1vcs who choose to attend at the address below. Late bids shaD no t be accepted.

B. "ll1c bidder shall drop one (1) sealed mother envelope in the bid box as specified in the Instruction to Bidder Clause 20 and Btd D ata Sheet for Scaling and l\larkings o f the envelopes.

9. ll1e Plulippinr I lmllh lllJJII{JI!Ct! C01pomtiotJ reserves the right to accept or reject any bid, to annul the bidiling process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.

10. For further infom1ation, please refer to:

Secretariat for the Bids and A wards Committees Phil! lralth 1 lead Of/kr. Room 1003. t (J" Flo01; Ci(ystate Cmtre B11ildiflg 70 9 Sball' Blvd. , Bgy. Orcmbo, Pang qty Telrphone: +I / -7-/..J..J. /om/ 7673 I Telda"<·:6J74735 o.rbat.@pl!llhealt!J.gor,.pb

SV~HN A. BASA Chairprrso11. BA C-IT R .Jj

Section II. Instructions to Bidders

General

1. Scope of Bid

1.1. 'fl1e procuring entity named in the BDS (hereinafter referred to as the " Phill-Iealth") wishes to receive bids for supply and delivery o f the goods as described in Section VII Technical Specifications (hereinafter referred to as the "Goods'') .

1.2. The name, identification, and number of lots specific to this bidding are provided in the BDS. 'The contracting strateb'Y and basis of evaluation of lots is described in ITI3 Clause 28.

2. Source of Funds

Phill-Iealth has a budget or has applied for or received funds from the Funding Source named in the BDS, and in the am.ount indicated in the BDS. It intends to apply part of the funds received for the Project, as defmed in the BDS, to cover eligible payments under the contract.

3. Corrupt, Fraudulent, Collusive, and Coercive Prac tices

3.1. Unless otherwise specified in the BDS, Phill-Iealth as well as the bidders and suppliers shall observe the highest standard of ed1ics during the procurement and execution of the contract. In pursuan ce of this policy, the Procuring E ntity:

(a) defines, for purposes of this provision, the terms set forth below as follows :

(i)

(ii)

(iii)

(iv)

(v)

"corrupt practice" means behavior on the part o f officials in the public or priva te secto rs by which they inlproperly and unlawfully enrich themselves, others, or induce o thers to do so, by misusing the position i.n which they arc placed, and includes the offering, giving, receiving, or soliciting of anything of value to influence the action of any such official in the procurement process or in contract execution; entering, on behalf of the governmen t, inro any contract o r transaction manifestly and grossly disadvantageous to the same, whether or not the public officer profited or will profit thereby, and similar acts as provided in RA 3019.

"fraudulent practice" means a misrepresen tation of facts in order to influence a procurement process or the execution of a contract to the detriment of the Procuring Entity, and includes collusive practices among Bidders (prior to or afte.r bid submission) designed to establish bid prices at artificial, non-competitive levels and to de.prive the PhilH.ealth of the benefits of free and open competition.

"collusive practices" means a scheme or arrangement between two or more Bidders, with o r without the knowledge of the PhilH calth, designed to establish bid prices at artificial, non-competitive b Tcls.

"coercive practices" means harming or threatening to harm, direcdy or indirecdy, persons, or their p roperty to influence their participation in a procurement process, or affect the execution of a contract;

"obstructive practice" is

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(aa) deliberately destroying, falsifying, altering or concealing of evidence material to an administrative proceedings or investigation or making false statements to investigators in order ro materially impede an administrative proceedings or investigation of the Procuring Entity or any foreign government/foreign or international financing institution into allegations of a corrupt, fraudulent, coercive or collusive . practice; and/or threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the administrative proceedings or investigation or from pursuing such proceedings or investigation; o.r

(bb) acts intended to materially impede the exercise of the inspection and audit rights of the Procuring Entity or any foreign government/foreign or international financing institution herein.

(b) will reject a proposal for award if it determines tha t the Bidder recommended for award has engaged in any of the practices mentioned in this Clause for purposes of competing for the contract.

3.2. Further, PhilHcalth will seek to impose the maximum civil, administrative, and/ or criminal penalties available under applicable laws on individuals and organizations deemed to be involved in any o f the practices mentioned in ITB Clause 3.1 (a).

3.3. Furth ermore, the Funding Source and PhilHeaJth reserve the right to inspect and audit records and :~ccounts of a bidder or supplier in the bidding for and performance o f a

contract themselves or through independent auditors as reflected in the GCC Clause 3.

4. Conflic t of Interest

4. 1. All Bidders found to have conflicting interests shall be disqualified to participate in the procurement at hand, without prejudice to the imposition of appropriate administrative, civil, and criminal sanctions. A Bidder may be considered to have conflicting interests with another Bidder in any of the events described in paragraphs (a) through (c) below and a general conflict of interest in any of the circumstances set out in paragraphs (d) through (f) below:

(a) A Bidder has controlling shareholders in common with another Bidder;

(b) A Bidder receives or has received any direct or indirect subsidy from any other Bidder;

(c) A Bidder has the same legal representative as that of another Bidder for purposes of this bid;

(d)

(e)

A Bidder has a relationship, directly or through third pa.rties, that puts them in a position to have access to information about or influence on the bid of another Bidder or influence the decisions of the Procuring E ntity regarding ti-lls bidding process. This will include a ftrtn or an organization who lends, or temporarily seconds, its personnel to firms or organizations which are engaged in cons ulting services for the preparation related to procurement for or implementation of the project if the personnel woukl be involved in any capacity on the same proj ect;

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(t) A Bidder who participated as a consultant in the preparation of th e design or technical specifications of the Goods and related services that are the subject of the bid.

4.2. In accordance with Section 47 of the lRR of RA 9184, all Bidding Documents shall be accompanied by a sworn affidavit of the Bidder that it is not related to the Head of the PhilHealth, members of the Bids and Awards Comrnittee (BAC), members o f the Technical Working Group (TWG), members of the BAC Secretariat, the head of the Project Management Office (PMO) or the end-user unit, and the project consultants, by consanguinity or afftnity up to the third civil degree. On the pan of the Bidder, tlus Clause shall apply to the following persons:

(a) If the Bidder is an individual or a sole proprietorship, to the Bidder himself;

(b) I f the Bidder is a partnership, to all its officers and members;

(c) I f the Bidder is a corporation, to all its officers, directors, and controlling stockholders; and

(d) If the Bidder is a joint venture QV), the provisions of items (a), (b), or (c) of this Clause shall correspondingly apply to each of the members of the said JV, as may be appropriate.

Relationship of the nature described above or failure to comply with this Clause will result in the automatic disqualification of a Bidder.

5. Elig ible Bidders

5. 1. Unless o therwise provided lll the BDS, the following persons shall be eligible to participate in this bidding:

5.2.

(a) D uly licensed Filipino citizens/ sole proprietorships;

(b) Partnerships duly organized under the laws of the Philippines and of which at least sixty percent (60%) of the interest belongs to citizens of the Philippines;

(c) Corporations duly organized under the laws of tl1e Philippines, and of which at least sixty percent (60%) of the outstanding capital stock belongs to citizens of the PlUlippines;

(d) Cooperatives duly organized under the laws of tl1e PlUlippincs, and of which at leas t sixty percent (60°1(,) of the interest belongs to citizens of the Philippines; and

(e) Unless otherwise provided in the ..Ill2S, persons/entities forming themselves into a JV, i.e., a group of two (2) or more persons/entities that intend to be jointly and severally responsible or liable for a particular contract: Provided, however, that Filipino ownership or interest o f the joint venture concerned shall be at least sixty percent(60%).

Foreign bidders may be eligible to participate when any of the following circumstances exist, as specified in the BDS:

(a) When a Treaty or International or Executive Agreement as pro\·ided in Section 4 of the RA 9184 and its IRR allow foreign bidders to participate;

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(b) Citizens, corporations, or associations of a country, included in the list issued by the GPPB, the laws or regulations of which grant reciprocal rights or privileges to citizens, corporations, or associations of the Philippines;

(c) When the Goods sought to be procured are not available from local suppliers; or

(d) When there is a need to prevent situations that defeat competition or restrain u·ade.

5.3. Government corporate entities may be eligible to participate only if they can establish that they (a) arc legally and financially autonomous, (b) operate under commercial law, and (c) are not dependent agencies of the GOP or the Procuring Entity.

5.4. Unless otherwise provided in the BDS, the Bidder must ha\re completed at least one contract similar to the Project the value of which, adjusted to current prices using the National Statistics Office consumer price index, must be at least equivalent to a percentage of the ABC stated in the BDS.

For this purpose, contracts similar to the Project shall be those described in the Ill2$, and completed within the relevant period stated in the Invitation to Bid and TTI~ Clause 12.1 (a)(iii).

5.5. ·n1e Bidder must submit a computation of its Net foinancial Contracting Capacity (N FCC), which must be at least egual to the ABC to be bid, calculated as fo llows:

I11C NFCC, computed using the following formula, must be at least egual to the ABC to be bid:

NFCC = [(Current assets minus current liabilities) (K) ] minus the value of all outstanding or uncompleted portions of the projects under ongoing contracts, including awarded contracts yet to be started coinciding with the contract to be bid.

Where:

K = 10 for a contract duration of one year or less, 15 for a contract duration o f more than one year up to two years, and 20 for a con tract duration of more than two years.

The values of the bidder's current assets and current liabilities shall be based on the data submitted to the Bll~ through it~ E lectronic Filing and Payment Sys tem (EFPS) .

6. Bidder's Responsibilities

(d. ·n1e Bidder or its duly authorized representative shall submit a sworn statement in the form prescribed in Section VIII. Bidding Forms as reguired in ITB Clause 12.1 (b)(w).

6.2. "I11e Bidder is responsible for the following:

(a)

(b)

I laving taken steps to carefully examine aU of the Bidding D ocuments;

H:wing acknowledged all conditions, local or otherwise, affecting the implementation of the contract;

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(c) Having made an estimate of the facilities available and needed for the contract to be bid, if any;

(d) Having complied with its responsibility to inguire or secure Supplemental/Bid Bullecin(s) as provided under 1113 Clause 1 0.3.

(e) Ensuring that it is not "blacklisted" or barred from bidding by the GOP or any of its agenc1es, offices, corporations, or LG Us, including foreign government/ foreign or international financing institution whose blackliscinR rules have been recognized by the GPPB;

(f) Ensuring that each of the documents submitted in satisfaction of the bidding reguirements is an authentic copy of the original, complete, and all statements and information provided therein are true and correct;

(g) Authorizing the Head of the Procuring Entity or its duly authorized representative/s to verify aU the documents submitted;

(h) Emuring that the signatory is the duly authorized representati\T of the Bidder, and granted full power and authority to do, execute and perform any and aU acts necessary and/ or to represent the Bidder in the bidding, with the duly notarized Secretary's Certificate attescing to such fact, if the Bidder i." a corporation, partnership, cooperati\·e, or joint venture;

(i) Complying with the disclosure provision under Section 47 of RA 9184 111

relation to other provisiom of RA 3019; and

(j) Complying with existing labor laws and standards, in the case of procurement of sernces.

Failure to observe any of the abm·e responsibilities shall be at the risk of the Bidder concerned.

6.3. 1 he Bidder is expected to examine all instructions, forms, terms, and specifications in the Bidding Document~.

6.4. It shall be the sole responsibility of the Bidder to determine and to satisfy itself by such means as it considers necessary or desirable as to all matters pertaining to the contract to be bid, including: (a) the location and the nature of this Project; (b) climatic conditions; (c) transportation facilities; ami (d) other factors that may affect the cost, duration, and execution or implementation of iliis Project.

6.5. PhilHealth shall not assume any responsibility regardinR erroneous interpretations or conclusions by the prospective or eligible bidder out of the data furnished bv the procuring entity.

6.6. TI1e Bidder shall bear all costs associated with the preparation and submission of his bid, and the PhilHealth will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.

6.7.

6.8.

Before ~ubmitting their bids, the Bidder is deemed to ha\T become familiar with all existing laws, decrees, ordinances, acts and regulations of the Philippines which may affect this Project in any way.

TI1e Bidder should note that the Procuring Entity will accept bids only from those that have paid the nonrefundable fee for the Bidding Documents at the office inclicated in the Invitation to Bid.

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7. Orig in o f Goods

U nlcss otherwise indicated in the BPS, there is no restriction on the origin of goods other than those prohibited by a decision of the United Nations Security Council taken under Chapter VII o f the Charter of the United Nations, subject to ITB Clause 27.1.

8. Subco ntracts

8.1. Unless otherwise specified in the .ill2S, the Bidder may subcontract portions of the Goods to an extent as may be approved by the Phill leal th and stated in the BDS. However, subcontracting o f any portion shall not relieve the Bidder from any liability or obligation that may arise from the contract for this Project.

8.2. Subcon tractors must comply with the eligibility criteria and the documentary requirements specified in the BDS. In the event that any subcontractor is found by the Procuring E n tity to be ineligible, the subcontracting of such portion of the Goods shall be disallowed.

8.3. T he Bidder may identify the subcontractor to whom a portion of the Goods will be subconu·acted at any s tage of the bidding process or during contract implementation. If the Bidder opts to disclose the name of the subcontractor during bid subrnission, the Bidder shall include the required documents as par t of the technical component of its bid.

Contents o f Bidding Documents

9. Pre-Bid Conference

10.

9. 1. (a) I f so specified in the llQS., a pre-bid conference shall be held at the venue and on the date indicated there.in, to clarify and address the BiJ ders' questions on the technical and financial components of this Project.

(b) The pn:-bid t"Onjen:nce .rha/1 be beld a/ lea.rl twelve (12) tulendar dqy.r b~fort the deadline .for the mbmr:r.rion and n:ceipt £!(bids. !f /be J>romring E nti(Y detmnine.r !bat, 1?;· rea.ron q/ the me/bod, nature, or mmplexi(y of the con/rae/ to be bid, or when international parti,ipation will /Je more advanta,_~eo".r to the GOP, a longer period.for tbe preparation ~(bids i.r nem.rary, the pn:-bid mt!ference .rha/1 be beld a! lea.rt thir(y (30) tulendar dqy.r b~(ore /be deadline .for !be mbmiJ.rion and meipt q( bidr. a.r J/'t•?fied in tbe nos.

9.2. Bidders are encouraged to attend the pre-biJ conference to ensure that they fully understanJ the Procuring Entity's requiremen ts. Non-attendance of the Bidder will in no way prejudice its bid; however, the Bidder is expected to know the changes and/or amendments to the Bidding Documents discussed during the pre-bid confert·ncc.

9.3. Any s tatement made at the pre-bid conference shall not modify the terms of the Bidding Documents unless such statement is specifically identified in writing as an amendment thereto and issued as a Supplemental/Bid Bulletin.

Cla rification and Amendme n t of Bidding Documents

I 0.1. Bidders who have purchased the Bidding Documents may request for clarification on any par t of the Bidding Documents for an interpretation. Such request must be in writing and submitted to the Procuring Entity at the address indicateJ in the Ill.2S. at leas t ten (1 0) calendar days before the deadline set for the submission and receipt of bios.

Page 8 of 55

10.2. Supplemental/Bid Bulletins may be issued upon the Phitr Iealth's initiative for purposes of clarifying or modifying any provision of the Ridding Documents not later than seven (7) calendar days before the deadline for the submission and receipt of bids. Any modification to the Bidding Documents shall be identified as an amendment.

10.3. Any Supplemental/Bid Bulletin issued by the BAC shall also be posted on the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity concerned, if available. It shall be the responsibility of all Bidders who secure the Bidding Documents to inquire and secure Supplemental/Bid Bulletins that may be issued by the BAC. Hmvever, Bidders who have submitted bids before the issuance of the Supplemental/Bid Bulletin must be informed and allowed to modify or withdraw their bids in accordance with ITB Clause 23.

Preparation of Bids

11. Language of Bid

The bid, as well as all correspondence and documents relating to the bid exchanged by the Bidder and the Phill Jealth, shall be written in English. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation in English certified by the appropriate embassy or consuhte in the Philippines, in which case the English translation shall govern for purposes of interpretation of the bid.

12. Documents Comprising the Bid: Eligibility and Technical Components

12.1. Unless otherwise indicated in the 13DS, the f~.rst envelope shall contain the following eligibility and technical documents:

(a) Eligibility Documents-

Class "A" Documents:

(i) Registration certificate from the Securities and Exchange Commission (SEC), D epartm ent of Trade and Industry (DTI) for sole proprietorship, or Cooperative Development Authority (CDA) for cooperatives, or any proof of such registration as stated in the BDS;

(ii) :Mayor's permit issued by the city or municipality where the principal place of business of the prospective bidder is located;

(iii) Statement of all its ongoing government anJ private contracts, including contracts awarded but not yet started, if any, whether similar or notsimilar in nature and complexity to the contract to be bid; and Statem ent identifying the bidder's single largest contract similar to the contract to be bid, except under conditions proviJed for in Scc.23.5.1.3 of the IRR, within the relevant period as provided in the BDS.

The statement shall include, for each contract, the following:

(iii.l) name of the contract;

(iii.2) date of the contract;

(iii.3) kinds o f Goods;

(iii.4) >mount of contmt >nd v>lue of out<,nding contncts; ~

~~~ Page 9 of 55

(iii.S) date of delivery; and

(iii.6) end user's acceptance or o fficial rcceipt(s) issued for the contract, if completed.

(iv) Audited financial statements, stamped "received" by the Bureau of Internal Revenue (BIR) or its duly accredited and authorized institutions, for the preceding calendar year. which should not be earlier than two (2) years from bid submission;

(v) NFCC computation in accordance with ITB Clause 5.5; and

(vi) Tax Clearance per Executive Order 3CJ8, series of 2005, as finally reviewed and approved by the BIR.

Class " B" Document:

(\·ii) If applicable, the JVA in case the joint vcntwe is already in existence, or duly notarized statements from all the potential joint venture partners stating that they will enter into and abide by the provisions of the JVA in the instance that the bid is successful.

(b) Technical Documents -

(i) Bid security in accordance with ITB Clause 18. I f the Procuring Entity requires the bidders to submit the bid security in the form of:

(i.t ) a bank draft/ guarantee o r an irrevocable letter of credit issued b)' a foreign bank, it shall be accompanied by a confirmation from a Universal or Corrunercial Bank; or

(i.2) a surety bond, it shall be accompanied by a certification by the Insurance Commission that the surety or insurance company is authorized to issue such instnunents;

(ii) Con fonnity \vith technical specifications, as enumerated and specified in Sections VI and \'II of the Bidding Documents; and

(iii) Sworn s tatement in accordance with Section 25.2(~)(iv) of the I RR of RA 9184 and using the form prescribed in Section VTII . Bidding l;orms.

13. D ocume nts Comprising the Bid: F ina ncial Compon e nt

13.1. Unless otherwise s tated in the fi.l2S. the financial component of the bid shall contain the following:

1.).2.

(a) Financial Bid Form, which includes bid prices and the bill of quantities and the applicable Price Schedules. in accordance with ITI3 Clauses I 5. 1 and 15.4;

(b) If the Bidder claims preference as a Domestic Bidder or Domestic E nti ty, a certification from the DTI. SEC, or CDA issued in accordance with ITB Clause 27. unless otherwise provided in the BDS; and

(c) Any other document related to the financial co mponent of the bid as stated in the ID2S.

(a) Unless otherwise stated in the BDS, all bids that exceed the i\ BC shall not accepted.

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(b) Unless otherwise indicated in the Ill2S, for foreign-fundet.l procurement, a ceiling may be applied to bid prices providet.l the foll owing conditions are met:

(i) Bidding Documents are obtainable free of charge on a freely accessible website. If payment of Bidding Documents is rcquiret.l by the procuring entity, payment could be made upon the submission of bids.

(ii) The procuring entity has procedures in place to ensure that the ABC is based on recent estimates made by the responsible unit of the procuring entity and that the estimates reflect the quality, supervision and risk and inflationary factors, as well as prevailing market prices, associated with the types of works or goods to be procured.

(iii) The procuring entity has trained cost estim:~.tors on estimating prices and analyzing bid variances.

(iv) The procuring entity has established a system to monitor and report bid prices relative to ABC and engineer 's! procuring entity's estimate.

(v) The procuring entity has established a system to monitor and report bid prices relative to ABC and procuring entity's estimate. The procuring entity has establishet.l a monitoring and evaluation system for contract implementation to provide a feedback on actual total costs of goods and works.

14. Alternative Bids

Alternative Bids shall be rejected. For this purpose, alternative bid is an offer made by a Bidder in additjon o r as a substitute to its original bid which may be included as par t of its original bid o r submitted separately therewith for purposes of bidding. A bid with options is considered an alternative bid regardless of whether said bid proposal is contained in a single envelope or submitted in two (2) or more separate bid envelopes.

15. Bid Prices

15.1. ·111c Bidder shall complete the appropriate Price Schedules included herein, stating the unit prices, total price per item, the total amount and the expected countries o f origin of the Goods to be supplied under this Project.

15.2. T he Bidder shall fill in rates and prices for all items of the Goods described in the Bill of Q uantities. Bids not addressing or providing all of the required items in the Bidding Documents including, where applicable, Bill of Q uantities, shall be considered non­responsive and, thus, automatically di~gualified. In tills regard, where a required item is provided, but no price is indicated, the same shall be comidcred as non-responsive, but specifying a "0" (zero) for the said item would mean that it is being offered for free to the Government.

15.3.

15.4.

'The terms Ex Works (EX\XI), Cost, Insurance and Freigh t (CIF), Cost and insurance Paid to (CIP), Delivered Duty Paid (DDP), and other trade terms used to describe the obligations of the parties, shall be governed by the rules prescribed in the curren t edition of the International Commercial Terms (lNCOTERMS) published by the International Chamber of Commerce, Paris.

Prices indicated on the Price Schedule shall be entered separately in t.he following tnanner:

(a) For Goods offered from within the Procuring Entity's country:

Page 11 of 55

(i) The price of the Goods quoted EX\V (ex \Vorks, ex factory. ex warehouse, ex showroom, or off-the-shelf, as applicable), including aU customs duties and sales and other taxes already paid or payable:

(i.1) on the components and raw material used in the manufacture or assembly of Goods quoted ex works or ex factory; or

(i.2) on the previously imported Goods of foreign origin quoted ex warehouse, ex showroom, or off-the-shelf and Procuring Entity's country sales and other taxes which will be payable on the Goods if the contract is awarded.

(ii) The price for inland transportation, insurance, and other local costs incidental to delivery of the Goods to their final destination.

(iii) The price of other (incidental) services, if any, listed in the 13DS.

(b) ror Goods offered from abroad:

(i) Unless otherwise stated in the BDS, the price of the Goods shall be quoted DDP with the place of destination in the Philippines as specified in the 13DS. In quoting the price, the Bidder shall be free to use transportation through carriers registered in any eligible country. Similarly, the Bidder may obtain insurance serYices from any eligible source country.

(ii) The prict' of other (incidental) services, if any, listed in the BDS.

15.5. Prices quoted by the Bidder shall be fixed during the Bidder's performance of the contract and not subject to variation or price escalation on any account. A bid submitted with an adjustable price quotation shall be treated as non-responsive and shall be rejected, pursuant to TTB Clause 24.

All bid prices shall be considered as fixed prices, and therefore not subject to price escalation during contract implementation, except under extraordinary circumstance~. Extraordinary circumstances refer to events that may be determined by the National Economic and Development Authority in accordance with the Civil Code of the Philippines, and upon the recommendation of the Procuring Entity. Ncverthelcs~, in ca~es where the cost of the awarded contract is affected by any applicable new laws, ordinances, regulations, or other acts of the GOP, promulgated after the date of bid opening, a contract price adjustment shall be made or appropriate relief shall be applied on a no loss-no gain basis.

16. Bid Currencies

16.1. Prices shall be quoted Ul the following currencies:

(a) Por Goods that the Bidder will supply from within the Philippines, the prices shall be quoted in Philippine Pesos.

(b) Pur Goods that the Bidder will supply from outside the Philippines, the prices may be quoted in the currency(ies) stated in the 13DS. r lowever, for purposes of bid evaluation, bids denominated Ul foreign currencies shall be converted to Philippine currency based on the exchange rate as published in the BSP reference rate bulletin on the day of the bid opening.

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16.2. lf so allowed in accordance with ITB Clause 16.1, the Phil! Iealth for purposes o f bid evaluation and comparing the bid prices will convert the amoun ts in various currencies in which the bid price is expressed to Philippine Pesos at the foregoing exchange rates.

16.3. U nless o therwise sp ecified in the BDS, payment of the contract price shall be made in Philippine Pesos.

17. Bid Validity

17 .1. Bids shall remain valid foe the period specified in the 1ll2S which shall not exceed o ne hundred twenty (120) calendar days from the date of the opening of bids.

17.2. In exceptional circums tances, prior to the expiration of the Bid validity period, th e PhilHealth may request Bidders to extend the period of validity of their bids. The request and the respo nses shall be made in writing. The bid security described in TTB Clause 18 should also be extended corresponding to the extensio n of the bid validity period at the least. A Uidder may refuse the request without forfeiting its bid security, but his bid shall no lo nger be considered fo r further evaluation and award. A Bidder granting the request shall no t be required o r pcnnitted to m odify its bid.

18. Bid Security

18. 1. The Procuring E ntity shall prescribe in the BDS the acceptable forms of Bid Security that bidders may opt to use, which shall include the Bid Securing Declaration and at least one (1) other form, the amount of w hich shall be equal to apercentage of the ABC in accordance with the following schedule:

Form o f Bid Security r\mou nt of I3id Security

(Equal to Percentage of the ABC)

(a) Cash or cashicr's/manager's check issued by a Universal or Commercial Ban k.

(b) Bank draft/guarantee or irrevocable letter of credit issued by a Universal Two percent (2%) or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Comm ercial Bank, if issued by a foreign bank.

(c) Surety bond callable u pon demand issued by a surety or 1nsurance company duly certified by the Five percent (5%) Insurance Comm issio n as authorized to issue such security.

(d) i\ny combination of items (a) to (c) Propo rtionate to share of form with abov<.'. respect to total ;1mount of security

(c) 13id Securing D eclara tion No percentage req uired

Fo r biddings conduc ted by LGUs, the Procuring Entity may a lso require bidders to submit Bid Securities in the form o f cashier's/ manager's check, bank draft/ guarantee, or irrevocable letter o f credit from o ther banks certified by th e BSP as authorized to issue such financial statement.

·n1e Bid Securing Declaration mentioned above is an undertaking which states, among others, that the bidder shall en ter inro Contract with the Procuring Entity and furnish the performa nce security required u nder IT B Clause 33.2, from receipt of the Notice of

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Award. :~nd committing to pay the corresponding ftne. and be suspended for a period of time from being qualified to participate in any government procurement activity in the event it violates any of the conditions stated therein as provided in the guidelines issued by the GPPR.

18.2. The bid security should be valid for the period specified in the fll2S. Any bid not accompanied by an :~cceptable bid security shall be rejected by the PhiU lcalth as non­rcsponsrve.

18.3. No bid securities shall be remrned to bidders after the opening of bids and before contract signing, except to those that failed or declared as post-disqualified, upon submission of a written waiver of their right to file a motion for reconsideration and/ or protest. Without prejudice on its forfeimre, bid securities shall be remrned only after the bidder with the Lowest Calculated and Responsive Bid has signed the contract and furnished the performance security, but in no case later than the expir:~rion of the bid security validity period indicated in 1113 Clause 18.2.

18.4. Upon signing and execution of the contract pursuant to ITJ3 Clause 32, and the posring of the performance security pursuant to ITB Clause 33, the successful Bidder's bid security will be discharged, but in no case later than the bid security validity period as indicated in the TTB Clause 18.2.

18.5. '111e bid security may be forfeited:

(a) if a Bidder:

(i) withdraws Its bid during the period of bid ,·alidity speciftcd m ITB Clause 17;

(ii) does not accept the correcrion of errors pursuant to n 13 Clause 28.3(b);

(iii) fails to submit the requirements within the prescribed period or a ftnding against their veracity as stared in rn~ Clause 29.2;

(iv) submission of eligibility requirements containing fa lse information or falsified documents;

('') submission of bids that contain false information or fa lsified documents, or the concealment of such information in the bids in order to influence the outcome of eligibility screening or any other stage of the public bidding;

(\·i) allo ... ving the use of one's name, or usmg the name of another for purposes of public bidding;

(vii) withdrawal of a bid, or refusal to accept an award, or enter into contract with the Government without jusrifiable cause. after the Bidder had been adjudged as having submitted the Lowest Calculated and Responsive Bid;

(viii) refusal or failure to post the required performance security within the prescribed time;

(ix) refusal to clarify or validate in writing its bid during post-qualificarion within a period of seven (J) calendar days from receipt of the request for clarificatjon;

Page 14 of 55

(x) any documented attempt by a bidder to unduly influence the outcome of the bidding in his favor;

(x.i) failure of the potential joint venture partners to enter into the joint venture after the bid is declared successful; or

(xii) all o ther acts tha t tend to defea t the purpose of the competitive bidding, such as habitually withdrawing from bidding, submitting la te Bids or patently insufficient bid, for at least three (3) times within a year, except for valid reasons.

(b) if the successful Bidder:

(i) fails to sign the contract in accordance wi th ITB Clause 32; or

(ii) fails to furnis h performance security in accordance with ITI3 Clause 3.).

19. Format and Signing o f Bids

19.1. Bidders shall submit their bids through their duly authorized representative using the appropriate forms provided in Section VIII. Bidding Forms on or before the deadline specified in the ITB Clauses 21 in two (2) separate scaled bid envelopes, and which shall be submitted simultaneously. The first shall contain the technical component of the bid, including the eligibility requirements under ITB Clause 12.1 , and the second shall contain the financial component of the bid.

19.2. Forms as mentioned in ITB Clause 19.1 must be completed without any alterations to their format, and no subs titute forn1 shall be accepted. All blank spaces shall be filled in with the information rcgues ted.

19.3. The Bidder shall prepare and submit an original of the first and second envelopes as described in ITB Clauses 12 and 13. In the event of any discrepancy between the original and the copies, the original shall prevail.

19.4. T11e bid, except for unamended prin ted literature, shall be signed, and each and every page thereof shall be initialed, by the duly authorized representative/s of the Bidder.

19.5. Any intcrlineations, erasures, or overwriting shall be valid only if they are signed or initialed by the duly authorized representative/ s of the Bidder.

20. Sealing and Marking of Bids

20. 1. Bidders shall enclose their original eligibility and technical documents described in ITB Clause 12 in one sealed envelope marked "OIUGINAL TECIIN ICAL CO:MPONENT", and the original of their fina ncial component in ano ther sealed envelope marked "ORIGINAL- FTNi\NCIAL COMPONENT'', sealing th em all in an outer envelope marked "ORIGINAL BID".

20.2.

20.3.

Each copy of the first and second envelopes shall be similarly sealed duly marking the inner enwlopes as "COPY NO. 1 - T ECHNICAL COI\1PONENT" and "COPY NO. 1 - FINANCIAL COivfPONENT " and the outer envelope as "COPY NO. 1", respt'Ctively. These envelopes containing the o riginal and the copies shall then be enclosed in one single envelope.

The original and the number of copies of the Bid as indicated in the BDS shall be typed or writ ten in indelible ink and shall be sign ed by the bidder or its July authorized representative/ s.

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20.4. All em·clopes shall:

(a) contain the name of the contract to be bid in capital letters;

OJ) bear the name and address of the Bidder in capital letters;

(c) be aJJresseJ to the Procuring Entity's I3AC in accorJance with ITB Clause 1.1;

(d) bear the specific identification of tJ1is bidding process indicated in the ITB

Clause 0; and

(c) bear a warning " DO NOT OPEN BEFOJU~ ... " the date and titnl' for the opening of bids, in accorJance with ITB Clause 21.

20.5. If bids arc not sealed and marked as required, PhilHealtb will assume no responsibility for the misplacement or premature opening of the bid.

Submission and Ope ning of B ids

21. D ead line for Submissio n of Bids

Bids must be received by the PhilHealth's BAC ~ ITRat the addr ess and on or before the date and time indicated in the BDS.

22. Late Bids

Any bid submitted after the deadline for submission and receipt of bids prescribed by the Phil.Health BAC ~ rllt, pursuant to ITB Clause 21 , shall be declared "Late" and shall not be accepted by the Procuring Entity.

23. Modification and Withd rawa l o f Bids

23.1. ·n1e Bidder may modify its bid after it has been submitted; prm·iJcd that the modifica tion is received by the Phil.Hcalth Br\C ~ IIR prior to the dcaJline prescribed for submission and receipt of bids. 'Il1e BiJder shall not be allowed to rctrien its original bid, but shall be allowed to submit another bid equally scaled, properly iJentified, linked to its original bid markeJ as "TECHNI CAL MODIFICATION" or " FINANCIAL MODIFICATION" anJ stampeJ " received" by the BAC. Bid modifications received after the applicable deadline shall not be considered and shall be returned to the Bidder unopen ed.

23.2. A Bidder may, through a Letter of \Vithdrawal, withdraw its bid aftn it has been submitted, for valid and justifiable reason; provided that the Letter of Withdrawal is received by PhiiHealth BAC ~ ITit prior to the deadline prescribed for submission and receipt o f bid s.

2.1.3. Bids n:"llucsted to be withdrawn in accordance with ITB Clause 23.1 shall be returned unopened to the Bidders. A Bidder may also express its in tention not to participate in the bidding through a letter which should reach and be stamped by the BAC before the deadline for submission and receip t of bids. A Bidder that withdraws its bid shall not be permitted to submit another bid, direcdy or indirectly, for the same contract.

23A . No bid may be modified after the deadline for submission o f bids. No bid may be witJ1drawn in the interval between the deadline for submission of bids and the expiration o f the period o f bid validity specified by d1e Bidder on the Financial Bid Form. Withdrawal of a bid during this interval shall result in the forfeiture of the BiJdcr's bid

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security, pursuant to ITB Clause ll:t5, and the imposition of administrative, civil and criminal sanctions as prescribed by RA 9 184 and its IRJt.

24 . Opening and Preliminary Examination of Bids

24.1. l11e BA C shall open the ftrst bid envelopes of Bidders in public as specified in the BDS to determine each Bidder 's compliance with the documents prescribed in ITB Clause 12. Por this purpose, the BAC shall check the submitted documents of each bidder against a checklist of required documents to ascertain if they are all present, using a non­discretionary " pass / fail" criterion. If a bidder submits the required document, it shall be rated " passed" for that particular requirement. In this regard, bids tha t fail to include any requirement or are incomplete or patently insufficient shall be considered as "failed". Otherwise. the BAC shall rate the said first bid envelope as "passed".

24.2. Unless otherwise specified in the BDS, immediately after determining compliance witl1 the requirements in the first envelope, the BAC shall for thwith open the second bid envelope of each remaining eligible bidder whose first bid envelope was rated " passed". TI1e second envelope of each complying bidder shall be opened within the same day. In case one or more o f the requirements in the second envelope of a particular bid is missing, incomplete or patently insufficient, and/ or if the submitted total bid price exceeds the ABC unless otherwise provided in ITB Clause 13.2, the BAC shall rate the bid concerned as "failed". Only bids that are determined to contain all the bid requirements for both components shall be rated "passed" and shall immediately be considered for evaluation and comparison.

24.3. Letters of withdrawal shall be read out and recorded during bid opening, and the envelope containing the corresponding withdrawn bid shall be returned to the Bidder unopened. lf the withdrawing Bidder's representative is in attendance, the original bid and all copies thereo f shall be returned to the representative during the bid opening. If the repre~entative is nor in attendance, the bid shall be returned unopened by registered mail. "l11e Bidder may withdraw its bid prior to the deadline for the submission and receipt of bids, provided that the corresponding Letter of Withdrawal contains a valid authorization requesting for such withdrawal, subject to appropriate administrative sanctions.

24.--l. If a Bidder has previously secured a certification from PhilHealth to the effect that it has previously submitted the abovc-enwnerated Class "A" Documents, cl1e said certification may be submitted in lieu of the requirements enumerated in llB Clause. 12.1 (a), items (i) to (v) .

24.5. l n the case of an eligible foreign Bidder as described i.n TTI3 Clause 5, the Class "A" Documents described in ITB Clause 12.1 (a) may be substituted with the appropriate equivalent documents, if any, issued by the country of the foreign Bidder concerned.

24.6. Each partner of a joint venture agreement shall likewise submit the requirements in ITB Clauses 12. l (a)(i) and l 2. 1(a)(ii). Submission of documents required under TTB Clauses l 2. 1(a)(iii) to l2.1(a)(v) by any of the joint venture partners constitutes compliance.

24.7. Phi!Health BAC - IT1bhall prepare the minutes of me proceedings of the bid opening that shall include, as a minimum: (a) names o f Bidders, their bid price, bid security, findings of preliminary examination; and (b) attendance sheet. l11e BJ\C members shall sign the abstract of bids as read.

Page 17 of 55

Evaluation and Comparison of Bids

25. P rocess to be Confidential

25.1. Members o f the BAC, including its staff and personnel, as well as its Secretariat and T\X!G, are prohibited from making or accep ting any kind of communication with any bidder regarding the evaluation of their bids until the issuance of the Notice of Award, unless otherwise allowed in the case of ITB Clause 26.

25.2. Any effort by a bidder to influence the PhiiHealth in the Phill Ical th's BAC - JTR decision in respect of bid evaluation, bid comparison o r contract award will result in tl1e rejection of the Bidder's bid.

26. C larification of Bids

To assist in the e\.·aluation, comparison, and post-qualification of the bids, the Phill lealth mar ask in writing any Uidder for a clarification of its bid. All responses to requests for clarification shall be in writing. Any clarification submitted by a Bidder in respect to its bid :tnd that is not in response to a relJuest by the PhiU Iealth shall not be considered.

27. Domestic Preference

27. 1. Unless otherwise stated in the llU.S, the Procuring Entity will grant a margin of preference for the purpose of comparison of bids in accordance with the following:

(a) ·n1e preference shall be applied when (i) the lowest foreign Bid is lowt•r than the lowest bid offered by a Domestic Bidder, or (ii) the lowest bid offereu by a non-Philippine national is lower than the lowest bid offered by a Domestic Entity.

(b) For evaluation purposes, the lowest Foreign Bid or the bid offered by a non­Philippine national shall be increased by fifteen percent (15°,o).

(c) In the event that (i) the lowest bid offered by a Domestic Entity docs not exceed the lowest Foreign Bid as increased, or (ii) the lowest bid offered by a non-Philippine national as increased, then the Procuring En tity shall award the contract to the Domestic Bidder/Entity at the amount of the lowes t Foreign Bid or the bid offered by a non-Philippine national, a~ the case mllY be.

(d) If the D omestic Entity/Bidder refuses to accept the award o f contract at the amount of the Foreign 13id or bid offered by a non-Philippine national within two (2) calendar days from receipt of written advice from the BAC, the Procuring Entity shall award to the biduer offering the Foreign BiLl or the non­Philippine national, as the case may be, subject to post-qualification and submission o f all the documentary requirements under these Bidding Documents.

27.2. t\ Bidder may be granted preference as a Domestic E nti ty subject to the ccnification from the DTI (in case of sole proprietorships), SEC (in case of partnerships and corporations), or CDA (in case of cooperatives) that rhe (a) sole proprieto r is a citizen o f the Philippines or the partnership, corporation, cooperati,·e, or aswciation is duly o rganized under the laws of the Philippines with at least seventy five percent (75"'o) of its interest or outstanding capital stock belonging to citizens of the Philippines, (b) habitually established in business and habitually engaged in the manufacture or sale o f th e merchandise covered by his bid, and (c) the business has been in existm cc for at least

Page 18 of 55

five (5) consecu tive years prior to the aJYertisement anJ / or posting of the Invitation to BiJ for this Project.

27.3. A 11idder 111il}' be granted preference as a D omestic l3idder subject to the certifica tion from t'he DTI that the Bidder is offering unmanufactured articles, materials or supplies of the growth or production of the Philippines, or manufactured articles, materials, or supplies manufacrured or to be manufacrured in the Philippines subs t;~ntiall y from articles, materials, or supplies of the growth, production, or manufacture. as the case may be, of the Philippines.

28 . Detailed E valuation and Comparison o f Bid s

28.1. Phill-!ealth will undertake the detailed enluation and companson of bids which have passed the open ing and preliminary examination of bids, pursuant to JTH Clause 24, in order to tletermine the Lowest Calculated Bid.

28.~. 'l11e Lowest Calculated Bid shall be determined in two steps:

(a) 'I he detailed evaluation of the financial component of the bids, to establish the correct calculated prices of the bids; and

(b) 'l11e ranking of the total bid prices as so calculated from the lowest to th e highest. The bid with the lowes t price shall be identified as the I ,owes t Calculated Bid.

28.3. The PhilJ lealth's BAC - !Tit shall immediately conduct a detailed en luat.ion of aU bids rated "passctl," using non-discretionary pass/ fail criteria. Unless othenvi.se specified in the BDS, the BAC shall consider the following in the evaluation of bids:

(a) Completeness of the bid. Unless the ITB specifically allows partial bids, bids not addressing or providing all of the required items in the Schedule o f Requirements including, where applicable, bill of quantities, shall be considered non-responsive and, thus, automatically disqualified. In this reg;trd, where a requireJ item is provideJ, but no price is indicated, the same shall be considered as non-responsive, but specifying a "0" (zero) for the said item would mean that it is being offered for free to PhilHealth; and

(b) Arithmetical corrections. Consider computational errors and omtsstons to enable proper compa.riwn of all eligible bids. I t may also consider bid modifications, if allowed in the BDS. Any atljustment shall be calculated in monetary terms to determine the calculated prices.

28.4. Based on the detailed evaluation of bids, those that comply with the above-mentioned rcyuircments shall be rankctl in ascending order of their total calculated bid prices, as evaluated and corrected for computational errors, cL scounts and other motl.ifications, to identify the Lowest Calculated Bid. Total calculated bid prices, as l'Valuated and corrected for computational errors, tliscounts and other modifications, which cxceetl the i\ BC shall not be considered, unless othenvise indicated in the BDS.

28.5. Phili-J ealth's evaluation o f bids shall only be based on the bid price quotctl 1n the Financial Bid Form.

28.6. Bids shall be evaluateJ on an equal footing to ensure fair competition. For this purpose, all bidders shall be requireJ to incluJe in their bids the cost of all taxes, such as, but not M limited to: value adde~ tax (VAT), income tax, local taxes, ar~d other fiscal levies and dulles whJCh shall be ttcrruzed m the b1d form and reflected tn the detailed estinlates. Such bids, including said taxes, shall be the basis for bid evaluation and comparison.

Page 19 of 55

29. Post-Qua lification

29.1. Philllc;dth shall determine to its satisfaction whether the Bidder that is evaluated as having submitted the Lowest Calculated Bid (LCB) complies with and is responsive to all

the requirements and conditions specified in ITI1 (]ames 5, 12, and 13.

29.2. Within a non-extendible period of three (3) calendar days from receipt by the bidder of the notice from the B1\C that it submitted the LCB, the Bidder shall submit the following documentary requirements:

(a) I .a test incom<.' and business tax returns in the fonn specified in the .lll2S;

(b) Certificate of PhilGEPS Registration or PhilGEPS Registration Number if the procuring entity is a Philippine foreign office o r post, provided that participating bidder should register with the PhiiGEPS prior to bid opening; and

(c) Other appropriate licenses and permits rcguircd by law and stated in the Ill2S.

l'ailurc of the Bidder declared as Lowest Calculated Bid to duly submit tht' rt't]uirements under this Clause or a finding against the veracity of such shall be ground for forfeiture of the bid security and disqualification of the Bidder for award.

29.3. The determination shall be based upon an examination of the documentary evidence of the Bidder's qua.lifications submitted pursuant to ITB Clauses 12 and 13, as well as other information as the Procuring Entity deems necessary and appropriate, using a non­discretionary "pass/ fail" criterion.

29.4. If the BJ\C determines that the Bidder with the Lowest Calculated Bid passes all the criteria for post-qualification, it shall declare the said bid as the Lowest Calculated Responsive Bid, and recommend to the Head of the PhiH-Iealth the award of contract to the said Bidder at its submitted price or its calculated bid price, whichever is lower.

29.5. A negati,·e determination shall result in rejection of the Bidder's Bid, in which event the Phili lcalth BAC- ITR. shall proceed to the next Lowest Calculated Bid to make a similar determination of that Bidder's capabilities to perfonn satisfactorily. If the second Bidder, however, fails the post qualification, the procedure for post gualification shall be repeated for the Bidder with the next Lowest Calculated Bid, and so on until the Lowest Calculated Responsive Bid is determined for contract award.

29.6. Within a period not exceeding seven (J) calendar days from the date of receipt of the recommendation of the B1\C, the Head of the PhiiHealth shall approve or disapprove the said recommendation. In the case of GOCCs and GFis, the period provided herein shall be fifteen (15) calendar days.

30. Rese rvation Clause

30.!. Notwithstanding the eligibility or post-qualification of a Bidder, Phill-leal th concerned reserves the right to review its qualifications at any stage of the procurement process if it has reasonable grounds to believe that a misrepresentation has been made by the said Bidder, or that there has been a change in the Bidder's capability to undertak<.' the project from the time it submitted its eligibility requirements. Should such review uncover any misrepresentation made in the eligibility and bidding requirements, statements or documents, or any changes in the situation of the Bidder which will affect its capability· to undertake the project so that it fails the preset eligibility or bid evaluation critena, the ~

Phtll-lealth shall consider the said Bidder as ineligible and shall disqualify it from ~ V mbnutting ' bid a< from obr.ining '" ""'rd or contr•ct. ~ If ~

Page 20 of 55

~ \\~

30.2. Based on the following grounds, PhilHealth reserves the right to reject any and all bids, declare a failure of bidding at any time prior to the contract award, or not to award the contract, without thereby incurring any liability. and make no assurance tha t a contract shall be entered into as a result of the bidding:

(a) If there is primafiuie evidence of collusion between appropriate public officers or employees of the Phil.Health, or between the Bi\C and any o f the Bidders, or if the collusion is between or among the bidders themselves, o r between a Bidder and a third party, including any act \vhich restricts, suppresses o r nullifies or tends to restrict, suppress or nullify competition;

(b) If the PhilHealth's BJ\ C is found to ha,·e failed 111 following the prescribed bidding procedures; or

(c) For any justifiable and reasonable ground where the award of the contract will not redound to the benefit of the GOP as follows:

(i) If d1e physical and economic conditions ha\·e significantly changed ~o as to render the project no longer economically, financially or technically feasible as detennined by the head of the Phil! lcalth;

(ii) If the project is no longer necessary as determined by thl' head o f the PhilHealth; and

(iii) If the source of funds for the project has been withheld or reduced through no fault of the Phill Iealth.

30.3. In addition, the Phil.Health may likewise declare a failure o f bidding when:

(a) No bids are received;

(b) All prospective Bidders arc declared ineligible;

(c) 1\ll bids fail to comply with all the bid requirements o r fail post-qualification; or

(d) "I he Bidder w·ith the Lowest Calculated Responsive Bid (LCRB) refuses, without justifiable cause to accept the award of contract, and no award is made.

Award o f Contract

31. Contract Award

3 I. I. Subject to ITB Clause 29. PhilHealth shall award the contract to the Hidder whose bid ha s been determined to be the LCRB.

3!.2. Prior to the expiration of the period of bid validity, PhilHealth shall notify the successful Bidder in writing that its bid has been accepted, through a Notice of ,\ward received personally o r sent by registered mail or electronically, receipt o f which must be confirmed in writing within two (2) days by the Bidder with the LClill and submitted personally or sent by registered mail or electronically to the Procuring Entity.

_)1.3. Notwithstanding the issuance of the Notice of Award, award of contract shall be subject to the foll owing conditions:

(a) Submission of the valid .JV A, if applicable, within ten (1 0) calendar days fro m ;../ ~ receipt by the Bidder of the notice from the Bt\C that the Bidder has the LCRB; f \_\)

Page 21 of 55

(b) Posting of the perfotmance securi ty in accordance with ITB Clause 33;

(c) Signing of the contrac t as provided in ITB Clause 32; and

(d) Approval by higher authori ty, if required.

31.4. At the time of contract award, the Procuring E ntity shall not increase or decrease the quantity of goods originally specified in Section VI. Schedule of Requirements.

32. Signing of the Contract

32. 1. At the same time as the PhilH ealth notifies the successful Bidder that its bid has been accepted, the PhilHealth shall send the Contrac t Form to the Bidder, which con tract has been provided in the Bidding Documents, incorporating therein all agreem ents between the parties.

32.2. Within ten (10) calendar days from receipt of the Notice o f Award, the successful I3idde.r shall post the required performance security and sign and date the contract and return it to the Phi!H ealth.

32.3. Phiii-Iealth shall enter into contract with the success ful Bidder within the same ten (10) calendar day period provided that all the documen tary requirements are complied with.

32.4. ·n1e following documents shall form part of the contract:

(a) Contract Agreement;

(b) Bidding Documents;

(c) Winning bidder 's bid, including the Technical and Financial P roposals, and all other documents/ statements submitted;

(d) Per formance Security;

(e) Credit line in accordance with ITB Clause 5.5, if applicable;

(t) Notice of Award of Contract; and

(g) O ther contract documents that may be required by eXlsung laws and/ or specified in the BDS.

33. Performance Security

33. 1. To guarantee the faithful performance by the winning Bidder of its obligations under the contrac t, it shall post a performance security within a maximum period of ten (10) calendar days from the receipt of the Notice of Award from Phill-kalth and in no case later than the signing of the contract.

33.2. 11le Procuring Entity shall prescribe at leas t two (2) acceptable forms o f per forman ce security taken from two (2) categories below that bidders may opt to use, denominated in Philippine Pesos and posted in favor of the Procuring E ntity, the amount o f which shall be equal to a percentage of the total contract price in accordance with the following schedule:

Page 22 of 55

Amount of P erfo rmance Security l ·orm of Performance Securi ty (Equal to Percentage o f the To tal

Contract Price)

(a) Ca~h or cashier's! manager's check issued by a Universal or Commercial Bank.

(b) Bank draft/ guarantee o r trre,·ocable letter o f credit issued by a L' niversal Five percent (5°'o) o r Commercial Bank: Provided, however, that it shall be confirm ed or authenticated by a Univt'rsal or Commercial Bank, if issued by a fo reign bank.

(c) Surety bond callable upon demand issued by a surety o r msurance company duly certlfieJ by the

'l11irty percent (.l0° o) In surance CommJssion as authorized to ISSUe such securi ty; and/ o r

(d) Any combination o f the fo regoing. Proportionate to share o f fonn with respect to total am ount o f security

33.3. Failure o f the success ful Bidder to comply with the above-mentioned requirement shall consti tute sufficient ground for th e annulment o f the award and forfcm•re of the bid security, in which event Philllealth shall in itiate and complete the post qualifica tion o f the second I ,owest Calculated Bid. Tne proceJure shall be repeated until the LCRB is identified and selected fo r contract award. llowever if no Biuder passed post­qualification, the BAC shall declare the biJdi.ng a failure and conduct a re-bidding with re-atkertisement.

34. N o tice to Proceed

34. 1. \X'ithm three (3) calendar days from the date of apprO\·al of the contract by the appropriate gonrnmcnt approving autho rity, PhilHealth shall issue its Notice to Proceed to the Bidder.

34.2. '1nc co ntract effectivity J ate shall be provided in the Notice to Procenl by the Procuring l•:ntity, which da te shall no t be later than seven (7) calend:~r days from the il'suance of the Notice to P roceed.

35. Protest M ec han ism

Decisio n o f the procuring entity at any s ta~e of the procurement process may be questioned in acco rdance with Sectio n 55 of the revised Implem enting Rules and Regulations of Republic Act 9184.

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Section III. Bid Data Sheet ITB

Clause

1.1 TI1e Procuring Entity 1s Philippine H ealth Insurance Corporation (PbilHcaltb)

1.2 TI1e reference is: Bidding fo r the Procurement of ( >oe (I) Lor Database Scwnry Suite (ITB NO. DSS 2015-020-1"1)

2 TI1e Fw1ding Source is: PHILHEALTH CORPORATE OPERAT ING BUDGET (COB) FOR 2015 TI1e name of the ProJec t 1s: BIDDING FOR THE PROCUREMENT OF ONE (1) LOT DATABASE SECURin' SUITE (ITB NO. DSS2015-020-17)

3. 1 ~0 F URTIIER I~STRUCTJONS 5. 1 JOINT VE NTURE QV) NOT ALLOWED

~ ') '·- None o f the ci rcumstances mcnnoned in the ITB Clause exists 111 this Project. Foreign bidders. except tlwse fallin~ under ITB Clause 5.2(h). mar not participate 111 th1s Pro ject.

5.-t Single Contract: TI1e B1Jder must ha\·c completed, wtthm the period speuficd in the lnvttation to Bid and lTB Clause 12.l (a)(iii), a stngle contract tha t IS stmtlar to tlus Project, equivalent to at least fifty percent (SO"'u) of the :\BC. For the Si11gle Largest Complcred Contract wluch is equivalent to at least fifty percent (50%) of the Approved Budget for the Conrracr (_-\BC) as stated 111 Annex "A" , tJJe b1dder must attach a copy of the cont ract OR purchase order :\ND cnJ-user's acceptance OR oflic1al recctpt. For thi~ purpose, ~umhu coutracts shall refer to DJtabase Secun ty Swte.

7 NU FURTHE R INSTRUCTIO::-.!S

8.1 SU B-CON"11C\CTING NC >T .\LLO\X'E D

8.2 SUB-CON1K·\ CTI NG NOT .\LLO\\'ED 9. 1 111c BAC.ITR \11111 hold a PRE-BID CONFERENCE for this Projec t on January 15, 2016,

10:30 a.m.at SBAC Conference Area, Room 1004, tO•h Floor Citystate Centre Bldg., 709 Shaw Blvd ., Bgy. O ranbo, Pasig City.

10.1 "The Procuring Ennty's aJJress IS: Room 1003, 10'" Floor, Citystate Center, 709 Shaw Bo ulevard, Oranbo, Pasig City; Telefax N o. 637-4735 Email Address: osbac@nhilh,."lth.Pov.nh

I 2. 1(a) NO FURTI IER INSTRUCTIONS 12.1 (a)(i) NO OTHER ,\ CCEPTABLE PRO< >F OF REGISTR.\TION IS RECOG.f\: JZED 12.1 (a)(tii) Statement of all Its ongotng government anJ private contracts, mcluiling contracts awarded but

not yet started, tf anr. SEE ATTACH ED PORM [Annex "A")

../ T he accomplishment of the above form with complete information as indicated therein shall be s ufficient for this requirement.

IJ. 1 SEE ATTACHED BID FORM (Annex "B")

13. 1QJ) NO I'URTIIER INS11WCTIUNS

13.1 (c) NO FUH.TllER INSTRUCTIOJ',;S

13.2(a) "l11e :\BC IS II\ the amount of FORTY NINE MILLION EIGHT H UNDRED THOUSAND SIX HUNDRED SEVENTY THREE PESOS AND FIFTl/ ONE CENTAVOS (PbP49,800,673.51) for the BTDDING FOR THE PROCUREME NT OF ONE (1) LOT DATABASE SECURiTY SUITE. An)' b1d With .. futancta l component exccedmg this amount shall not be acce_EteJ.

1.3.2(b) NOT .\PPLI C. \BLE I 5.4(a)(iii) NO FURTI IER INSTRUC n o}-::-,

15.-t(b)(i) NOT ,\PPLJC.\13J.E

15.4(b)(ii) NOT .\PPLI C \BLE

16.1(b) NOT _>\PPLI C.\BLE l(d NO FURTI fER INSTRUCT IONS 17.1 Bids wdl he valid until, J't.fay 26. 20I6 (120 calendar days after cbe opening of bids). 18.1 The bid security sh a ll be limited to Bid Securing Declaration Q1\ a t least one (1) other

form in accordance with the following amount: (per G PPB Resolution 13-201 4 and G PPB

Page 24 of 55

Circular 01-2014) I. Nine Hundred Nin ety Six Thousand Thirteen Pesos and Forty Seven CetJtavos

(PhP996,013.47) if bid security is in cash, casluer's / manager's check, bank dra ft / guarantee or Irrevocable letter o f credit;

2. Two Million Four Hundred Ninety Thousand Thirty Three Pesos and SL¥ty Eight Centavos (PhP2,490,033.68) if b1d sccunry IS ut Surety Bond; and

3. ,\ny combmallon oi the forego111g proportionate to the share of fomt w11h respect to total amount of security.

18.2 Tite Bid Securing Declaration or the Bid Security fo rm as required by the BAC-ITR shall be valid until, M ay 26, 2016 (120 calendar days after the opening of bids).

20.3 Each bidder shall submit one (1) mother envelop e which contains the two (2) en velo pes and drop in rhe bid box. Tite ft.rst e nvelope shall he labeled as "ORIGfNAL BID" , containing the "ORIGINAL TECHNICAL COMPONENT" AND "ORIGINAL FINANCIAL COMPONENT". "The second envelope shall be labeled as "DUPLICATE", containing "DUPLICATE" - TECHNICAL COMPONENT" AND "DUPLICATE"- FINANCIAL COMPONENT". AJJ copies of the T ECHNICAL and FINANCIAL COMPONENTS of the Bid (Original and Duplicate) sh all be signed , and each and every page thereof sha ll be initialed by the duly authorized representativc/s of the Bidder with page number clearly indicated. Each type of document should be properly tabbed/ labeled. N on-compliance may be a ground for disqualification at the djscretion of the BAC.

2 1 -Ibe address for submissiOn of bids is at SBAC Conference Room, Room 1003, 10"' Floor,

Citystate Center, 709 Shaw Boulevard, Oranbo, Pasig City. The dcadltne for submission of bids is January 27, 2016,10:30a.m .

24. 1 "Ilte place of bid opening is a t SBAC Conference Room , Room 1004, 10•h Floor, Citystate Center, 709 Shaw Boulevard, Oranbo, Pasig City. The Ja rc ~nd tune of bid opening is JANUARY 27,2016, 10:30a.m .

24.2 NO FURTIIER INSTRUCTIONS

25.1 Nt) FURTHER INSTRUCTIONS

27.1 DOMESTIC BIDDERS PR EFERRED

28.3 NO FURTHER IN~'TRUCTIONS 28.3(h) Bidder may modify its bid, proVIded tl1at it is done before the deadline for tl1e .~ubmi!;sion

:md receipt of bids.

28.4 Bidder wi th the Lowest Calculated Bid should be RE SPONSIVE with the requirements after post-qualification by the TWG. PhiiHealth shall ad opt the m ethod o f "DRAW LOTS" in case of tic b e tween tw o or more bidde rs declared as Lowest Calculated and Responsive Bidde r in the procurem ent of good s, consis tent with GPPB Circular 06-2005.

29.2(a) The bidde r with the Lowest Calcula ted Bid sh a ll also submit its Income T ax Re turn for CY 2014 and Business T ax Returns filed thro ug h the E lectronic Filing an d Pay ment Sys tem (EPPS) for the period June 2015 - N ovember 2015. (Sec Annex "C" for the required docu ments)

ONLY TAX RETURNS FILED AND TAXES PAID THROUGH THE BIR E LECTRONIC FILING AND PAYMENT SYSTEM (EPPS) SHALL BE ACCEPTED .

29.2(c) Other appropriate licenses and pennits required by law to be submitted during the post-qualification: a. Pho tocopy of Taxpayer's IdcnnfKaUon Numht:r ( l'.l.N .) Card of the proponent's Compan y;

anJ h. Bureau of lntern:~J Revenue (BI R) \'ah1c . \ddcJ Tax Registration Form and Payment Porm for

the annual rcgistcation fee (BIR Form No. 2303 and 0605).

32.4(i) NO FURTIIER JNSTRUC I1 0NS

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Section I V. General Conditions of Contract

1. D e finition s

1.1. In this Contrac t, the following terms shall be interpreted as indicated:

(:~) " 'I he Contract" means the agreement entered into between the Procuring Entity and the Supplier, as recorded in the Contract Form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein .

Q1) "'I11e Contract Price" means the price payable to the Supplier under the Contract for the full and proper performance of its contractual obligations.

(c) "The Goods" means all o f the supplies, C<.Juipment, machinery, spare parts, other materials and/ or general support services which the Supplier is reguired to provide to the Procuring Entity under the Contract.

(d) "'llH: Senrices" means those sen7 .ices ancillary to the supply of th e Goods, such as transportation and insurance, and any other incidental scn'iccs, such as installation, commissioning, provision of technical assistance, training, and other such obligations of the Supplier covered under the Contract.

(c) "GCC" means the General Conditions of Contract contained in this Section.

(f) "SCC" means the Special Conditions of Contract.

(g) "'1l1e Procuring Entity" means the organization purchasing the Goods, as named in the ~.

(h) "'l11e Procuring Entity's country" is the Philippines.

(i) "'lhe Supplier" means the individual contractor, manufacturer distributor, or firm supplying/manufacturing the Goods and Services under this Contract and named in the ~.

Q) The "Funding Source" means the organization named in the s..c.G.

(k) ""D1e Project Site," where applicable, means the place or places named in the s.c..c.

0) " D ay" means calendar day.

(m) 'I he "Effective Date" of the contract will be the date of receipt by the Supplier of the Notice to Proceed or the date provided in the Notice to Proceed. Performance of all obliga tions shall be reckoned from the Effective Date o f the Contract.

(n) "Verified Report" refers to the report submitted by the Implementing Unit to the Head of the Procuring Entity setting forth its findings as to the existence of grounds or causes for termination and explicitly stating its recommendation for t.he issuance of a Notice to Terminate.

Page 26 of 55

2. Corrupt, F raudulent, Collusive, and Coercive Practices

2.1. Unlcs~ otherwise provided in the S.C.C, the Procuring Entity as well as the bidders, contrac tors, o r suppliers shall observe the highest standard of ethics during the procurement and execution o f this Contract. In pursuance of this policy, the Procuring E n tity:

(a) defines, for the purposes of this provision, the tenns set forth below as follows:

(i) "cormpt practice" means behavior on the part of officials in the public or pL-ivarc sectors by which they improperly and unlawfully enrich themsckes, others, or induce others to do so, by misusing the position in which they arc placed, and it includes the offering, giving, receiving, or soliciting of anything of value to influence the action of any such official in the procurement process or in contract execution; entering, on behalf of the Govem ment, into any contract or transaction manifestly and grossly disadvantageous to the same, whether or not the public officer profited o r will profit thereby, and similar acts as provided in Republic Act 3019.

(ii) "fraudulent practice" means a misrepresenta tion of facts in order to influence a procurement process or the execution o f a contract to the detriment of the Procuring Enti ty, and includes collusive practices among Bidders (prior to or after bid submission) designed to es tablish bid prices at artificial, non-competitive levels and to deprive the Procuring Entity of the benefits of free and open competition.

(iii) "co!Jusive practices" means a scheme or arrangement between two or more Bidders, with or without the knowledge of the Procuring Entity, designed to es tablish bid prices at artificial, non-competitive levels.

(iv) "coercive practices" means harming or threatening to harm, directly or indirectly, persons, or their property to influence their participation in a

procurement process, or affect the execution of a contract;

(v) "obstmctive practice" is

(aa) deliberately destroying, fa lsifying, altering or concealing of evidence material to an administra tive proceedings or

investigation or making false statements to inves tigators m order to matct-ially im pede an administrative proceedings or investigation of the Procuring E n tity or any foreign government/ foreign or international financing institution into alle~ations of a corrupt, fraudulent, coercive or collusive practice; and/or threatening, harassing or intimidating any party to preven t it from disclosing its knowledge of matters reJe,'ant to the administrative proceedings or inves tigation or from pursuing such proceedings or investigation ; or

(bb) acts intended to materially impede the exercise of the inspection and audit rights of the Procuring Entity or any foreign government/ foreign or international financing institution herein.

Page 27 of 55

(b) -will reject a proposal for award if it determines that the Bidder recommended for award has engaged in any of the practices mentioned in this Clause for purposes of competing for the contract.

2.2. Further the funding Source, Borrower or Procuring Entity, as appropriate, will seck to impose the max.in1.um civil, administrative and/or criminal penalties available under the applicable law on indi\'iduals and organizations deemed to be involved with any of the practices mentioned in CCC Clause 2.1 (a).

3 . Ins pection and Audit by the Fund ing Source

l11e Supplier shall permit the Funding Source to inspect the Supplier's accounts and records relating to the performance of the Supplier and to have them audited by audito rs appointed by the Funding Source, if so required by the Funding Source.

4. Governing Law and Language

4.1. ll1is Contract shall be interpreted in accordance with the laws o f the Republic of the Philippines.

4.2. 'llus Contract has been executed in the English language, which shall be the binding and controlling language for all matters relating to the meaning or interpretation o f this Con tract. 1\ll correspondence and other documents pertaining to this Contract exchanged by the parties shall be written in English.

5. N otices

5.1. Any notice, request, or consent required or permitted to be gi\·en or made pursuant to this Contract shall be in writing. Any such notice, request, or consent shall be deemed to have been given or made when received by the concerned party, either in person or through an authorized representative of the Party to whom the commw1ication is addressed, or when sent by regis tered mail, telex, telegram, or facsimile to such Party at the address specified in the s.Q:, which shall be effective when delivered and duly received or on the notice's effecti,·e date, whichever is later.

5.2. A Party may change its address for no tice hereunder by gi\-ing the o ther Party notice of such change pursuant to the prm·isions listed in the S..C.C for GCC Clause 5.1 .

6. Scop e of Contract

6. 1. Tl1e GOODS and Related Services to be provided shall be as specified in Section VI. Schedule of ReC)uirements.

6.2. ·nus Contract shall include all ~uch ttems, although no t specifically mentioned, that can be reasonably inferred as being required for its completion as if such items were expressly mentioned herein. Any additional requirements for the completion o f this Contract shall be provided in the sa:.

7. Subcontrac ting

7.1. Subcontracting of any portion of the Goods. if allowed in the BDS, does no t relieve the Supplier of any liability or obligation under this Contract. The Supplier will be responsible for the acts, defaults, and negligence of any subco ntractor, its agems, 't """"" m wodcrnen " fuUy " if thm we<e the Supplie<'s own '"'· ~efoults, o< ~

Page 28 of 55

7.2. Subcontractors disclosed and identified during the bidding may be changed during the implementation of this Contract, subject to compliance with the required qualifications and the approval of the Procuring Enti ty.

8. Procuring En tity's Responsibilities

8.1. Whenever the performance of the obligations in this Contract requires that the Supplier obtain permits, approvals, import, and other licenses from local public authorities, the Procuring E ntitr shall. if so needed by the Supplier, make its best effort to assist the Supplier in complying with such requirements in a timely and expeditious manner.

8.2.. 'lhc Procuring Entity shaiJ pay all costs involved in the performance of its

responsibilities in accordance with GCC Clause 6.

9. Prices

9.1. For the given scope of work in this Contract as awarded, all bid prices arc considered fixed prices, and therefore not subject to price escalation during contract implementation, except under extraordinary circumstances and upon prior approval of the GPPB in accordance with Section Gl of R.A. 9 184 and its IRR or except as provided in this Clause.

9.2. Prices charged by the Supplier for Goods delivered and/ or services perfom1ed under this Contract shall not vary from the prices quoted by the Supplier in its bid, with the exception of any change in price resulting from a Change Order issued in accordance wi th GCC Clause 29.

10. P aym e n t

10. 1. Payments shall be made only upon a certification by the Head of the Procuring Entity to the effect that the Goods have been rendered or delivered in accordance with the terms of this Contrac t and have been duly inspected and accepted. Except with the prior approval of the President no payment shall be made for services not yet r endered or for supplies and materials not yet delivered under this Contract. Ten percent (10%) of the amount of each payment shall be retained by the Procuring Entity to cover the Supplier's warranty obligation s under this Contract as described in GCC Clause 17.

10.2. '1l1e Supplier's request(s) for payment shall be made to the Procuring Entity in writing, accompanied by an invoice describing, as appropriate, the Goods uclivcrcd and/ or Services performed, and by documents submitted pursuant to the S.CC provision for GCC Clause 6.2, and upon fulfillment of o ther obligations stipulated in this Contract.

10.3. Pursuant to GCC Clause 10.2, paymenrs shall be made promptly by the Procuring Entity. but in no case later than sixty (60) days after submission of an invoice or claim by the Supplier.

lOA. Unless otherwise provided in the SCC, the currency in which payment is made to the Supplier under this Contract shall be in Philippine Pesos.

11. Advance Paym e nt and Te rms of Payment

11.1.

11.2.

Advance payment shall be made only after prior approval of the President, and shall not exceed fifteen percent (15%) of the Contract amount, unless otherwise directed by the President or in cases allowed under Annex "D" of RA 9184.

Page 29 of 55

(a) On Contract Signature: fifteen percent (15%) of the Contract Price shaJl be paid within si.xty (60) Jays from signing of the Contract and upon submission o f a claim and a bank guarantee for the eguivalcnt amount valid until the Goods are delivered and in the form provided in Section VIII. Bidding Fonns.

(b) On Delivery: Sixty Five percent (65%) of the Con tract Price shall be paid to the Supplier within sixty (60) days after the date o f receipt of t11e Goods and upon submis sion of the documents (i) through (vi) specified in the ~ provision on Delivery and Documents.

(c) On Acceptance: Tnc remaining twenty percent (20%) of ilie Contract Price shall be paid to the Supplier within sixty (60) days after the date o f submission of the acceptance and inspection certificate for ilie respective delivery issued by the Procuring Entity's auiliorized representative. In the event that no inspection or acceptance certificate is issued by the Procuring Entity's authorized representative within forty five (45) days of the date shown on the delivery receipt the Supplier shall have the right to claim payment of the remaining twenty percent (20%) subject to the Procuring Entity's own ,·erification of the reason (s) for the failure to issue documents (vii) and (viii) as described in the S.C.C provision on Delivery and Documents.

Jl.J. AU progress payments shall ftcst be charged against the advance payment until the latter has been fully exhausted.

12. Taxes and Duties

"lne Supplier, wht~ther local or foreign, shaH be entirely responsible for aU the necessary taxes, stamp duties, license fees, and other such le'-•ies imposed for t11c completion of this Contract.

13. Performance Security

13. 1. Within ten (10) calendar days from receipt of the Notice of t\ward from the Procuring E ntity but in no case later than the signing of the contract by both parties, the successful Bidder shall furnish ilie performance securi ty in any the forms prescribed in the ITB Clause JJ . .2.

13.2. ·n1l: performance security posted in favor of the Procuring Entity shall be forfeited in ilic event it is established that the winning bidder is in default in any of its obligations under the contract.

13.3. The performance security shaU remain valid until issuance by the Procuring Entity o f the Certificate of Final Acceptance.

13.-l. ·n1e performance security may be released by the Procuring En tity and retumed to the Supplier after ilie issuance of the Certificate of Final Acceptance sub ject to the following conditions:

(a) ·1 h ere are no pending claims agains t the Supplier o r the surety company filed by the Procuring Entity;

(b) The Supplier has no pending claims for labor and materials filed against it; and

(c) Other terms specified in the SCC.

IJ.5. In case of a reduction o f ilie contract value, the Procuring Entity shaiJ allow a proportional reduction in ilie original performance security, provided iliat any such

Page 30 of 55

reduction is more than ten percent (10% ) and that the aggregate of guch reductions is not more than fifty percent (50%) of the original performance security.

14. Use of Contract Doc uments and Informa tion

14. 1. ·n1c Supplier shall not, except for purposes of performing the obligations in this Contract, \Vithout the Procuring Entiry's prior written consent, disclose this Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample, or informacion furnished by or on behalf of tl1e Procuring Entity. Any such lhsclosure shall be made in confidence and shall extend only as far as may be necess ary for purposes of such perfomunce.

14.2. Any document, other than this Contract itself, enumerated in GCC Clause 14. 1 shall remain the prope.rty of the Procuring Entity and shall be returned (all copies) to the Procuring Entity on completion of the Supplier's performance under this Contract if so reguired by the Procuring Entity.

15 . Standards

The Goods provided under this Contract shall conform to the standards mentioned in the Section VIJ. Technical Specifications; and, when no applicable standard is mentioned. to the authoritative standards appropriate to me Goods' countty of origin. Such standards shall be the latest issued by the institution concerned.

16. Inspection and Tests

1 6.1. ·n1e Procuring Entity or its representative shall have the right to inspect anJ/ or to test the Goods to conftrm meir confonnity to the Contract specifications at no extra cost to the Procuring Entity. The S.GC and Section VII. Technical Specifications shall specify what inspections and/or tests the Procuring Entity requires and where they arc to be conJucted. T he Procuring Entity shall notify me Supplier in wri ting, in a timely manner, of the identicy of any representatives retained for these purposes.

16.2. If applicable, the inspections and tests may be conducted on the premi~cs of the Supplier or its subcontractor(s), at point of delivery, and/ or at me goods' final destination. If conducted on me premises of the Supplier or its subcontractor(s), all reasonable facilities and assistance, including access to drawings and production data, shall be furnished to the inspectors at no charge to the Procming Entity. 'l11e Supplier shall provide the Procuring Entity with results of such ins pections and tests.

16.3. Tl1e Procuring Entity or its designated representative shall be en titled to attend the tl'Sts and/ or inspections referred to in this Clause provided that the Procuring Entity shall bear all of its own costs and expenses incurred in connection with such attendance including. but not limited to, all tra\·eling and board and lodging expenses.

16.4. ·111e Procuring Entity may reject any Goods or any part thereof that fail to pass any test and/ or inspection or do not con form to the specifications. "ll1c Supplier shall either rectify or replace such rejected Goods or parts mereof or make alterations necessary to

meet the specifications at no cost to the Procuring Entity, and shall repeat the tes t and/ or inspection, at no cost to the Procuring Entity, upon giving a notice pursuant to GCC Clause 5.

16.5. The Supplier agrees mat neither the execution of a test and/ or inspection of the Goods or any part thereof, nor me attendance by the Procuring Entity or its representative, shall release the Supplier from any warranties or oilier obligations under this Contract.

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17. Warranty

17. 1. "ll1c Supplier warrants that the Goods supplied under the Contract are new, unusctl, of the most recent or current models, and that they incorporate all recent improvements in design and materials, except when the technical speci fications required by the Procuring Entity provides otherwise.

17.2. 111e Supplier further warrants that all Goods supplied under this Contract shall ha,·c no defect, arising from design, materials, or workmanship or from any act or omission of the Supplier that may develop under normal use of the supplied Goods in the conditions prevailing in the country of final Jestination.

17.3. In order to assure that manufacn1ring defects shall be corrected by the Supplier, a warranty shall be required from the Supplier for a minimum period specified in the S.C..C. lhe obligation for the warranty shall be covered by, at the Supplier's option, eitl1er retention money i.n an amount eguivalenr to at least ten percent (10'%) of t.hc final payment. or a special bank guarantee eguivalent to at least ten percent (10°1n) of the Contract Price or other such amount if so spccifietl in the ~- The said amounts shall only be released after the lapse of the warranty period specified in the ~ provided, howe\·er, tha t the Supplies delivered are free from patent and latent defects ;~nd all the conditions imposed under this Contract have been fu lly met.

17.4. The Procuring E ntity shall promptly notify the Supplier in writing of any claims arising under this warranty. Upon receip t of such notice, tlw Supplier shall. within the period specifieJ in the S.C.C and with all reasonable speetl, repair or replace the defecti.,·e Goo<.ls or parts thereof, without cost to the Procuring E n tiry.

17. 5. I f t11e Supplier, having been notified, fails to remetly the clefect (s) within the period specified in GCC Clause 17.4, t11e Procuring Enti ty may proceed to take such remedial action as may be necessary, at the Supplier' s risk and expense and without prejudice to any o ther rights which the Procuring E ntity may have against the Supplier under the Contr::tct and under the applicable law.

18. Delays in the Supplier's Performance

19.

18. 1. Delivery of the Goods and/ or performance o f Sen rices shall be made by the Supplier in accordance with the time schedule prescribed by the Procuring E n city in Section VI. Schedule of Requirements.

18.2. I f at any time during t.he performance of this Contract, the Supplier or its Subcontractor(s) should encounter condicions impeding timely delivery of the Goods and /or performance o f Services, the Supplier shall pro mptly notify the Procuring E ntity in writing of the fact o f the delay, its likely duration and its cause(s). As soon as practicable after receipt of the Supplier's notice, and upon causes provided for under G CC Clause 22, the Procuring E ntity shall evaluate the situation and may extend the Supplier 's time for performance, in which case the extension shall be rati fied by the parties by amendment of Contract.

18.3. Except as provitletl under GCC Clause 22, a delay by the Supplier in the performance of its obliga6om shall render the Supplier liable to the imposition of liquidated damages pursuant to GCC Clause 19, unless an extension of time is agreed upon pursuant to GCC Clause 29 without the application of liquidated damages.

Liquidated Damages

Subject to GCC Clauses 18 and 22, if the Supplier fails to satisfactor ily deliver any or a!J of the Goods and/ or to perform the Services within the perioJ(s) specified in th.is Contract. inclusive of

Page 32 of 55

duly granted time t•xtensions if any, the Procuring Entity shall, without prejudice to its other remedies under this Contract and under the applicable law, deduct from the Contract Price, as liquidated damages, the applicable rate of one tenth ( 1/ 10) of one (1) percent of the cost of the unperformed portion for every day of dday until actual delivery or perfonnance. ·n1c maximum deduction shall be ten percent (10%) of the amount of con tract. Once the maximum is reached, the P rocuring Entity shall rescind the Contract pursuant to GCC Claust· 23, without prejudice to other course~ of action and remedies open to it.

20. Settlement of Disputes

20.1. If any dispute or difference of any kind whatsoever shall arise between the Procuring Entity and the Supplier in connection with o r arising out of this Contract, the parties shall make every effort to resolve amicably such dispute or difference by mutual consultation.

20.2. If after thirty (30) days, the parties h;~.ve failed to resolve their dispute or difference by such mutual consultation, then either the Procuring Entity or the Supplier may give notice to the other party of its intention to commence arbitration, as hereinafter provided, as to the matter in dispute, and no arbitration in respect of this matter may be commenced unless such notice is gi,·en.

20.3. Any dispute or difference in respect of which a notice of intention to commence arbitration has been given in accordance with this Clause shall be settled by arbitra tion. Arbitration may be commenced prior to or after delivery of the Goods under this Contract .

.::?0.4. In the case of a dispute between the Procuring Entity and the Supplier, the dispuw shall be rcsoked in accordance with Republic Act 9285 ("R.A. 9285"), otherwise known as

the " Alternative Dispute Resolution Act of 2004."

20.5. Notwithstanding any reference to arbitration herein, the parties $hall contin ue to perform their respective obligations under the Contract unless they otherwise agree; ;~.nd the Procuring Enti ty shall pay the Supplier any monies due the Supplier.

21. Liability of the Supplier

21.1. 'llll· Supplier's liability under tlus ContHct shall be as provided by the laws of tl1e Republic of the Philippines, subject to additional provisions, if any, set forth in the SCC.

21.2. Except in cases of criminal negligence o r willful misconduct, and in the case of infringement of patent rights, if applicable, the aggregate liabiliry of the Supplier to the Pmcuring Entity shaJI not cxcct•d the total Contract Price, provided that this Jjmitation shall not applr to the cost of repairing or replacing defective CL)uipment.

22. Force Majeure

22. 1. '!he Supplier shill not be liable for forfeiture of its performance security, liquidated damages, o r termination for default if and to the exten t that the Supplier's delay in performance or other failure to perform its obligations under the Contract is the resuJr of a.fom mfgmre.

22.2. r o r purposes of this Contract the terms "jon-e mcijmre" and "fortuitous event" may be used interchangeably. In this regard, a fortuitous event or force mtf_jmre shall be interpreted to mean an event which the Contractor could not have foreseen, or which though foreseen, was inevitable. It shill not include ordinary unfavorable weather conditions; and any o ther cause the effects of which could have been avoided with the exercise of reasonable diligence by the Contractor. Such events may include, but not

Page 33 of 55

limited to, act~ of the Procuring Entity in its sovereign capacity, wars or revolutions, fires, Hoods, epidemics, quarantine restrictions, and freight embargoes.

22.3. If a.fon:e mqjmrr situation arises, the Supplier shall promptly notify the Procuring E ntity in '-Vriting of such condition and the cause thereof. Unless otherwise directed by the Procuring Entity in writing, the Supplier shall continue to perform its obligations under the Contract as far a$ is reasonably practical, and shall seek all reasonable alternative means for performance not prevented by the_l(m-e mcgeure.

23. Tennination fo r De fault

23.1. The Procuring Entity shall terminate this Contract for default when any of the following conditions attends its implementation:

(a) Outside of jom nlf!jeure, the Supplier fails to deliver or perform any or all of the Goods within the period(s) specified in the contract, o r within any extension thereof granted by the Procuring Entity purs uant to a request made by the Supplier prior ro the delay, and such failure amounts to at least ten percent (10%) of the contact price;

(b) As a result ofjom mcyi:ure, the Supplier is unable to deliver or perfonn any or all o f the Goods, amounting to at least ten percent (10%) of the contract price, for a period of not less than sixty (60) calendar days after receipt of the notice from the Procuring Entity stating that the circumstance of force majeure is deemed to have ceased; or

(c) 'Il1e Supplier fails to perform any other obligation under the Contract.

23.2. In the event the Procuring E nti ty terminates this Contract in whole or in part, for any o f the reasons provided under GCC Clauses 23 to 26, the Procuring Entity may procure, upon such tenns and in such manner as it deems appropri;!te, Goods o r Services similar to those undelivered, and the Supplier shall be liable to the Procuring Entity for any excess costs for such similar Goods or Services. Howe,·er, the Supplier shall continue performance of this Contr;!ct to the extent not terminated.

23 .. ). In case the delay in the delivery of the Goods and/ or perfonnance of the Services exceeds a time duration equjvalent to ten percent (1 0%) of the specified contract time plus any time extension duly granted to the Supplier, the Procuring Entity may tem1inate this Contract, forfeit the Supplier's performance security and award the same to a qualified Supplier.

24. Termination for Insolvency

Tbe Procuring Entity shall terminate tllis Contract if the Supplier is declared bankrupt or insokent as determined with finality by a court of competent jurisdiction. In this event, termination will be without compensation to the Supplier, provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to the Procuring Entity and/ or the Supplier.

25. T ermination fo r Conve nie nce

25.1. The Procuring Entity may terminate this Contract, in whole or in part, at any time for its convemence. ·The Head of the Procuring Entity may terminate a contract for the convenience of the Government if he has determined the existence of conditions that make Project Implementation economically, financially or technically impractical and/ or unnecessary, such as, but not limited to, fortuitous evcnt(s) o r changes in law and national government policies.

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25.2. ll1e Goods that have been delivered and/ or performed or are ready for delivery or performance within thirty (30) calendar days after the Supplier's receipt o f Notice to Terminate shall be accepted by the Procuring Entity at the contract terms and prices. For Goods not yet performed and/or ready for deliYery, the Procuring Entity may elect:

(a) to have any portion delivered and/ or perfonned and paid at the contract terms and prices; and/ or

(b) to cancel the remainder and pay to the Supplier an agreed amount for partially completed and/ or performed goods and for materials and parts previously procured by the Supplier.

25.3. If the Supplier suffers loss in its initial perfonnance of the terminated contract, such as purchase of raw materials for goods specially manufactured for the P rocuring Entity which cannot be sold in open market, it shall be allowed to recover pflrtially from this Contract, on a quant11m merit basis. Before recovery may be made, the fact of loss must be established under oath by the Supplier to the satisfaction of the Procuring Entity before recovery may be made.

26. Termination for U nlawful Acts

26. 1. ·n,e Procuring Entity may terminate this Contract in case it is determined primajatie that the Supplier has engaged, before or during the implementation of this Contract, in unlawful deeds and behaviors relative to contract acquisition and implementation. Unlawful acts include, but arc not Limited to, the following:

(a) Corrupt, fraudulent, and coercive practices as defined in ITB Clause 3.1 (a);

0)) Drawing up or using forged documents;

(c) Using adulterated materials, means o r m ethods, or engagmg tn production contrary to rules of science or the trade; and

(d) r\ny other act analogous to the foregoing.

27. Procedures for T e rmination o f Contracts

27.1. 1nc following provisions shall govern the procedures for termination of this Contract:

(a) Upon receip t of a written report of acts or causes which may constitute ground(s) for termination as aforementioned, or upon its own initiative, the Implementing L'nit shall, within a period of seven (7) calendar days, verify the existence of such ground(~) and cause the execution of a Verified Report, with all relevant evidence attached;

(b) Upon recommendation by the Implementing Unit, the T Iead of th<.· Procuring Entity shall terminate this Contract only by a written notice to the Supplier conveying the termination of this Contract. 'l11e notice shall state:

(i) that this Contract is being terminated for any of the ground(s) afore­mentioned, and a statement of the acts that constitute the ground(s) constituting the same;

(ii)

(iii)

the extent of termination, whether in whole or in part;

an instruction to the Supplier to show cause as to why this Contract should not be terminated; and

Page 35 of 55

(i\') specJalmsmtctions of the Procuring Entity, if any.

(c) 'll1e Notice to Terminate shall be accompanied by a copy of the Verified Report;

(d) Within a period of ~even (J) calendar days from receipt of the Notice of Termination, the Supplier shall submit to the !lead of the Procuring Enti ty a verified position paper stating \vhy this Contract should not be !<.'rminated. If the Supplier fails to show cause after the lapse of the se\-cn (7) day period, either by inaction • >r by default, the Head of the Procming Entity sh::~ll issue an order terminating this Contract;

(c) The Procuring Entity may, at any time befnrt· receipt of the Supplier's \'crified position paper described in item (d) abcwc withdraw the Notice to Terminate if it is dctennined that certain items or wnrb subject of the notice had been completed, delivered, or performed before the Supplier's receipt of the notice;

(t) \X'ithin a non-extendible period of ten (10) calendar day~ from receipt of the ,·erifieJ positiDn paper, the Head of the Procurin~ Entity ~hall decide whether or not to terminate this Contract. It shall serve a written notice to the Supplier of its decision and, unless otherwise prcn'ided, this Contract is deemed terminated from receipt of the Supplier of the notice of decision. The tennination shall onl~· be based on the grouml(s) stated in the Notice to ']'enninate;

(g) 'llte Head of the Procuring Entity mar create a Contract Termination ReYie\V Committee (CTRC) to a~sist him in the discharge of tlus function. All decisions recommended by the CTRC shall be subject tn the appro,·al of the I lead nf the Procuring Entity: and

(h) '!he Supplier must serve a written notice to the Procuring Entity of its intention to tenninate the contract at least thirty (30) calendar days before its intended termination. 'Tiw Contract is deemed terminated if it is not resumed in thirty (10) c<~lendar da~·s after the receipt of such notice by the Procuring Entity.

28. Assignment of Rights

The Supplier shall not assign his rights or obligations under this Contract, in whole or in part, except with the Procuring Entity's prior wntten consent.

29. Contract Amendment

Subject to applicable laws, no \';uiation in or modification of the terms of this Contract shall be made except b~· written amendment sigm·d by the parties.

30. Application

These General Conditions shall apply to the extent that they arc not !<upersedcd by provisions of other parts o f this Contract.

Pagt: 36 of 55

Section V. Special Conditions of Contract GCC Clause

1.1 (g)

1.1 (i)

l.l (i)

1.l (k)

5.1

The Procuring Entity is Philippine Health Insurance Corporation (PhilHealth).

T he Supplier is [to be i11.rerled a/ the lime ~/am/rae/ award].

"fl1e founding Source is: Philippine Health Insurance Corporation Corporate Operating Budget for CY 2015: FORTY NINE MILUON E IGHT H UNDRED THOUSAND SIX H UNDRED SEVENTY THREE PESOS AND FIFTY ONE CENT AVOS(PhP49,800,673.51) for the BIDDING FOR THE PROCUREMENT OF ONE (1) LOT DATABASE SECURITY SUITE. The Project Site is at Phi/Health Head Office CI!J.rlate Cmtre 709 S ha111 Bllld.. Bw. Oranbo. Pasig L.J!l_

The Procuring E ntity's address for Notices is: SVP RUBEN JOHN A. BASA, C:hairpmonfor BAC- lnjormalion TedJ/tology Re.roums. Room 1003. J()th Floor G!J.'ilale ( :mtrr. 709 Shaw Boulemrd. Pa.rig Ci!J•

D elivery of the Goods and Services shall be made by the Supplier m accordance with the tenm specified in Sectio n VI.

D e livery and Doc uments -

The Ddi\·ery terms o f this Contract shall be a s follows:

One (1) Lot Database Security Suite shall be delivered to the Phii Health 14th Ji]oor Room l406,Citystatc Centre 709 Shaw Blvd., Brgy. Oranbo, Pasig City. Risk and title will pass from the Supplier to Phi!Heal t.h upon receipt and fmal acceptance of the Goods at their final destination."

Delivery of the Good s and Services shall be made by the Supplier in accordan ce with the terms specified in Sectio n VI. Schedule o f Requirements. T he derails o f shipping and/ or o ther documents to be furnished by the Supplier arc as fo llows:

Upo n delivery of the Goods and Services to the Project S ite, the Supplier shall notify Phill-:lea.lth and present the following documents to Phi!Health:

(1) ( )riginal and four coptcs of the Supplier's invoice showing Goods' Jescnpuon, yuantity, unit price, and total amount;

(i1) < )nginal and four copies delivery receipt/ note, ratlway receipt, or truck receipt; (ill) ( )riginal Supplier's factory inspection report; (iv) Original and four copies of the Manufacturer's and/ o r Supplier's wan anty

certi ftcate; (v) ( higinal and four copies of the certificate of origin (foe imported Goods); (v1) Deli,·ef}' receipt detailing number and description of items recc.ived signed hr

the authorized recci\mg personnel; (vii) Certificate of .-\cceptancc I Inspection Report signed by the Procunng Entity's

representative at the Project Site; and (nu) Four copies of the InvoKe Receipt for Property signed by the P rocunng

Entity's representative at the Pro ject Site.

I n c idental Services -

The Supplier ts required to provide all o f the following servtces, including additional services, if any. specified in Section VI. Schedule of Requirements:

(a) performance or supen•ision of on-site assembly and / or start·up of the suppltcd Goods;

~>) furnishing of tools re(juircd for assembly and/ or maintenance of the supplied Gnods;

(c) f11rn.ishing of a detailed operations and maintenance manual for each appropriate

Page 37 of 55

tmH of the supplJed Goods; (d) performance or supervision o r maintenance and/ or repair of the supplied Goods,

for a period of tunc agreed h>• the parties, pmvtded 1ha1 this serVIce shall nor rt>hevc the Supplier of any warr~nty obligations under rhis (on tract; and

The Contract price for the Goods shall include th e prices charged by the Supplier fo r incidental services and shall nor exceed the preYailing ra tes charged to other parries by the Supplier for similar services.

Spare Parts -

Th'~ Supplier is reguired to provide all of the following materials, notifications, and information pertaining to spare parts manufactured or distributed by the Supplier:

The Supplier shall carry sufficient inventories to assure ex-stock supply of consumable spa.re.s for the Goods for a period of three (3)_years.

Packaging -

The \X'inning Bidder shall pnn·ide such packaging o f the G oods as is required to prt·vcnt their damage o r deterio racion dw:ing transit to their fmal des tin:Hio n, as indicated in this Contract. ·n1e packaging shall be sufficient to withstand, without limitation, rough handling during transit and exposure to extreme tempera tures, salt and precipitation during transit, and open storage. Packaging case size and weights shall take into consideration, where appropriate, the remoteness of the GOODS' final destination and the absence o f heavy handling facilities at all points in transit.

The packaging, marking, and documentation within and outside the packages shall comply stric tly witl1 such special requirements as shall be expressly prm·ided for in the Contract, including additional requirements, if any, specified below, and in any subsequent instructions ordered by the PhilHealth .

The outer packaging must be clearly marked o n at least fo ur (.f) sides as foUo,vs: Name of the Procuring Entity Name of the Supplier Contract Description Final Destination Gross weight Any special lifting instructions Any special handling instruction~

1\ny relevant HAZCII EM classifications

r\ packaging list iden tifying the contents and quanuues of the package is to be placed o n an accessible point of the o uter packaging if practical. If no t practical the packaging list is to be placed inside the outer packaging but outside the secondary packaging.

insurance -

The Goods supplied under this Contract shall be fully insured by the Wiru:Ung Bidder in a freely convertible currency against loss or damage incidental to manufacture or acquisition, transportation, storage, and delivery. ·1 he Goods remain at the risk and title o f the ~'inning Bidder until their final acceptance by the Phil! I caltl1.

T ransportation - ~ Phil~ lealth acce~ts no liability for the damage o f Goods dw:ing transit. In the case J'/v' ,... ,. tJ"' ~f Goods supplied from w1thm the Phihppmes o r supp~1ed by domestic Suppliers ~,, mk >nd ucle will not be deemed to h>ve P""d to PhiiHc.lth until tl.o" nx e;pt (

P•ge38 of 55 "0\ ~; ~

10.2

10.4

13.4(c)

16.1

17.3

17.4

2 1.1

and fmal acceptance at the fmaJ destination.

Patent Rights -

T he Winning Bidder shall indemnify the PhilHealth against all third-party cLums of in£ringement of patent, trademark, or industrial design rights arising from usc of the Goods or any part thereof. NO FURTHER INSTRUCTIONS NO FURTHER INSTRUCrJONS NO f-<LJRTHER INSTRUCTIONS The bidders shoukl be able to comply \vith the following: • The winning bidder should work in parallel '"ith PliiLI IEALTJ I Information

Technology Management Department (ITMD) during the installation, te~ting, and commissioning of the Project.

• The bidders must ensure that the proposed One (1) Lot Database Security Suite are compatible with the existing equipment o f PHILHEALTH.

• Intensive testing should be done by the \11lnnlng bidder to achieve the functionality and benefits o f the O ne (1) Lot Database Security Suite.

• The maintenance perioJ will be for a period of one (1) year. •

•

•

:\II software/hardware should be covered by warranty on services, upgrades and updates on One (1) Lot Database Security Suite within the maintenance period which shall commence upon acceptance of the delivered goods.

Database Secmity Suite software should be covered by a maintenance agreement from the manufactmer for a mu1m1um period of one (1) year including upgrades and updates of the software. ·n,e software maintenance period for the licemes supplied shall commence upon delivery of the software; And the maintenance agreement from the software manufacturer must ensure tlH•t PhilHeaJth would be given access to software updates and patches for the Database Security Suite throughout the maintenance period at no additional cost to PhilHealth.

The period for correction of defects within the \varranty period arc: • 'I11e bidders should be able to provide expert personnel to service thcOne (1)

Lot Database Security Suite whenever problems should occur. • The wituung bidder should provide a 24x7 phone and teclmical support to

PhilHealth within the one (1) year contract. • Expenses for the technical personnel who will prm1de the technical service on­

site to P HILHEAL TI-l shall be at the expense of the winning bidder.

NO ADDITIONAL PROVISION

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Section VI. Schedule of Requirements

The delivery schedule e..xpresscd as days/weeks/months s tipulates hereafter a delivery date which is the date o f the d elivery to the project site.

Item Quantity Delivered,

Description Total Days/Weeks/ Number

Months The Delivery and

Insta llation shall be within

I Database Ninety (90) Calendar Days

Security Suite One (I) Lot One (I) Lot a ftcr the issuance and

receipt of the w-inning bidder of the Notice to

Proceed

I hereby certi fy to comply and deliver all the above requirements.

Name of Compa.ny / Bidder Signature over Printed Name of Representative

Page 40 of 55

Date

Section VII. Technical Specifications

SPECIFICATlONS Statement of Compliance

• Statement of Compliance- Bidders must state here either "Comply" or "Not Comply" against each of the individual parameters o f each Specification stating the corresponding performance parameter of the equipment offered. Statements of "Comply" or "Not Comply" must be ~upportcd by cddcncc in a Bidden< Bid and cross-rcfcr~'nccd to th.•t cYidcncc. E,"idt•ncc shall be in the form of manu tactu rcr's un-amended sales literature, unconditional statements oi specification and compliance issued by the manufacturer, samples, independent t c~t data etc .• as appropriate. 1\ statement that is not supported by c\·iJcncc or 1s subsc,lucntly found to be contradicted by the cYidcncc pn"cnted will render the Bid under evaluation liable for rejection. :\ stakment either in the Btddcrs statement of compliance or the supportmg c\·idcncc thai is found to be false either dur:ing Bid cvaluatum, post-yualilication or the cxccutton of the Contr.l.ct may lx· regarded as fraudule nt and n·ndcr the Bidder or sul >licr liable for >rosccution sub.cct to the >ro\oisions of ITB Clause 3. I a ii and/or GCC Oausc 2. I a it.

This project will cover the supply and delin'l)' of the following

security tools:

Security tool for restricting database user access and

preventing privileged users from accessing information in

data files

1. Capable of restricting access to any area specified in

PhilHealth's databases from any user, including those

with administrator rights;

2. Database access can be tailor-fit for specific users,

depending on their functions a11d level of access;

3. Protects Corporate databases from abuse committed

by super-privileged users, yet d oes not obstruct their

ability to perform maintenance and o ther

housekeeping tasks;

4. Capable of managtng the secunty of individual

database instances;

5. Capable of being managed/ configured based on

functional grouping of database schemas, objects and

rules;

6. Capable of est:lblishing rules thar can control how

users execute SQL statements;

7. Capable of being configured to recogmzc m ytiad

vari:lble attributes, such as user location, IP address,

sesston user, etc;

8. Cap:lble of handling and recogmzmg collections o f

rules associated with particular schemas, commands,

variables, etc;

9. Includes comple te set of A PI's and packages for

configuration and customization;

10. Capable of GUI front-end configuration and

customization for users not protlcient in the use of

A PI's;

11 . Capable of monitoring and reportmg all database

Page 41 of 55

Statement of Com Hance y

activities managed by it;

12. 100°/o compatibility with PhilH ealth's existing systems

and databases;

13. Includes delivery, appropriate licensing, installation,

testing, complete documentation, user-training and

suppo rt;

1 4. Support column encryption;

15. Support table space encryption;

16. Encryption must be transparent to the authorized

d atabase user, and must not require any application

code change;

17. Must have built-in key management capabilities;

I R. Must encrypt data-in-motion (over the network);

19. Can integrate with backup tools being used by

PhilHcalth such as RMAN, while data ar e still

encrypted ; and

20. Support industry-standard encryp tio n algorithms.

Security tool for audit data collection, consolidation and analysis with the capability to detect threats to the database

1. Facilitates detection o f susp1aous activity bv

automatically collecting and consolidating audit data;

2. Pro\·ides for a secure and highly scalable audit

warehouse;

3. r•:nablcs centralized reporung, analysis and threat

detection;

4. Proddes standard auditing assessment reports covermg

all users, including privileged o nes, as well as parameter

driven reports and other custom reports;

5. Provides enterprise-wid e account management, roles

and privileges, object and system management;

o. ;\ uto matic alerts o n suspicious activity;

7. C:apablc o f logging befo re/ after values of database

transactions;

8. r\ utomated cleanup fa cility for audit sources once audit

logs arc transferred to the audit servers;

9. 100°1o compatibili ty with PhilHealth':-; cxtsnng systems

and databases;

10. r ncludes deli\·ery, appropriate licensing, installation ,

testing, complete d ocumentation, uscr-tratntng and

support;

11 . Capable o f inspecting SQL commands from the

applica tion server (over the nerwork);

12. Support both white-listing and black-listing approach;

13. Capable o f SQL grammar analysis;

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14. Capable o f blocking harmful SQL commands and

replacing tl1em witl1 benign commands for application

stability; IS . Flexible deployment models: in- line or out-of-band;

16. Scalable and highly available;

17. Support policy enforcement using different attributes;

18. Must provide an integrated auditing, monitoring SQL

command blocking solution;

!9. Must prevent tampering and manipulation of audit logs

and other recorded activities; and

20. Must be able to independently monitor and audit all

database activities including privileged users activities.

Security tool for replacing confidential data within a

database (for non-production syste ms)

I. Extensive and expandable library of replacement

formats for common data types;

2. Facilitates rapid search of sensitive data, even within

multiple tables;

3. Able to replace sensmve data while maintaining

referential relationships witl1 other tables or fields;

4. Customizablc data replacement techniques based on

application requirements;

5. Performs checking or validation prtor to data

replacement to prevent errors;

6. 100° o compatibility with PhilHealth's existing systems and databases; and

7. Includes dcli\-ery, appropriate licensing, installation,

tesung, complete documentation, user-training and support.

2. INSTALLATION AND TESTING

1. The winning proponent will work in parallel with PhilHcalth ITMD and InfoSec personnel during the installation and

testing of tl1c Database Security Suite;

2. The delin~ry, installation, and contiguration period to

PhilHealth office shall be within ninety (90) calendar days

from receipt of Purchase Order or Notice to Proceed;

3. The W1111ung proponent must ensure that the proposed

solution will be compatible with the existing equipment and

software of PhilHealth;

4. Intensive testing and configuration checking should be done

by the winning proponent to achieve the full functionality

and benefi ts of the Database Security Suite and licenses; and

Page 43 of 55

5. The winning proponent shall provide Deployment Plan in

order to guarantee utstallation, contiguration, testing and

acn1al deployment of the Database Security Suite.

3.W ARRANTY, AFTER SALES AND MAINTENANCE

•

•

Database Security Suite software should be covered by a

mau1tenance agreement from the manufacrurer for a

trunm1um period of one (1) year including upgrades and

updates of the software. The software maintenance period

for the licenses supplied shall commence upon delivery of

the software;

. \nd the mruntcnance agreement from the software

manufacturer must ensure that PhilHealth would be given

access to software updates and patches for the Database

Security Suite throughout the maintenance period at no

additional cost to PhilHeald1.

4. ONSITE TECHNICAL SUPPORT

•

•

•

During the support period, the wi.nnillg proponent shall send

an expert personnel experr to provide support whenever

problems occur;

The winning proponent shall have a local support that can

provide a 24 x 7 phone and technical support to PhilHealth for

a period of one (1) year. ,\ maximum of tlue(' (3) hours

response time (onsite technical support) shall be extended to

PhilHealdt wh(•n tl1e phone support failed ro resoh·e downtime;

Ami the winning proponent shall shoulder all expenses of dte

technical pcrson(s) who will be providjng the technical services

on site.

5. TRANSFER OF TECHNOLOGY

•

•

-

The winning proponent must provide a face-to-face technology

briefing with tl1e executi\·e and product experts, for PhilHealth to understand the latest technology trends on Database Policy

and Security lanagement for two (2) ITMD, two (2) lnfoScc,

and one (1) for Task Force IT ,\udit.

Also the winrung proponent shall prm·ide technology transfer

free of charge. They must provide in-depth technjcal trainmg

eith er in-house (PhilHealth) or at the manufacturer's accredited

trauung centers/ laboratory ami ro be conducted by

Page 44 of 55

•

•

•

manufacturers' certified trainers/instructors for a minimum of

fifteen (1 5) PhilHealth sy~tcm engmeers, which will be

comprised of the following Departments, seven (1) IThlD, five (5) InfoSec, and three (3) Task Force IT Audit who will provide

support to the Database Security Suite.

The training shall focus on the technology used by the software

and its applications and must include hands-on excrcise(s).

Specifically, the training should includ(• but not be limited to

the following:

a) Installation and configuration of the D atabase Security

Suite;

b) Management procedures; and

c) Other skills as may be relevant to the deployment and

administration of the Database Security Suite.

Further, the proponent shall provide training with subsequent

certification on a course in Project Management in IT Security

for two (2) lnfoSec personnel. Likewise, the proponent shall

provide a certifica te course on Information Security Incident

Handling for two (2) InfoSec personnel.

Training / certifications shall commence before tssuancc of

Acceptance Certificate from the enu-uscr. All expenses for the

trainings/ certifications shall be shouluered by the wmmng

proponent.

6. OTHER REQUIREMENTS

• T he proponent must provide a certification that it ts an

authorized reseller/ partner of the software manufacturer of the

proposed product.

7. ACCEPTANCE

•

•

PH ILH Er\LTH (InfoSec) technical personnel must review and

approve the installation and testing conducted by the vendor.

All deliveries mentioned above should be checked by

PHILHE.ALTH and complied by the vendor before the final

acceptance and turnover of the equipment.

Page 45 of 55

8. PENAL TIES

• The proponent shall pay PhilHealth one-tenth (1 / 10) of one

percent

(1 %) of the T o tal Contract Price (l'CP) by way of liquidated

damages for each day of delay in case the product is no t

delivered in accordance with the scheduled date of delivery

unless said delay is caused by fortuitous events.

• For violation of the tem1s and condition of the contract, o ther

than delay in the delivery of the pro<.luct, such as, but not limited

to, neglect in the performance by proponent of its work, duties,

functions, responsibilities or obligations as stipulated Ul the

contract, or for any other causes which shall make it impossible

for it to carry the task enunciated ill the contract tn an

acceptable manner, and by reason thereof PhilHealth suffers

damages or losses, the proponent shall be assessed liquidated

damages in the amount of one-tenth (1 / 10) of one (1 %)

percent of the cost of the unperformed portion or every day o f

delay, and the contract shall be rescinded once total liquidated

damages reaches ten percent (lO<Yo).

9. DOCUMENTATION

• The bidder must provide user and sys tem manuals and technical

materials of the software package. Complete documentation of

software and licenses, must also be provided.

10. DELIVERY ADDRESSES AND DATE

• T he proponent must deliver, install and configure the pro<.luct

within ninety (90) days after the issuance of the Notice to

Proceed (NTP) . The place of delivery 1s at the 14'h floor,

CityState Centre Building, 709 Shaw Blv<.l. , Pasig City.

11. CONTRACT DURATION

• Subscription Pcrio<.l - One (1) year .

I hereby certify to comply with all the above Technical Specifications

Name of Company/Bidder Signature over Printed Name of Representative

Page 46 of 55

Section VIII. Bidding Forms

·. Page 47 of 55 "{('

Annex "A"

Statement of all Ongoing Government &Private Contracts Including Contracts awarded but not yet started

(whethe r simi lar or not similar in n atu re and complexity to the contract to be bid)

Business Name Business Address Period

Nam e of Date o f Kind of Amoun t of Value of Date Awarded

Contract/ Contract Good s Contract Outstanding/Undelivered Portion

(for ongoio~ contracts)

Government Con tract/ s

Private Contract/s

"SINGLE LARGEST COMPLET E D CONT RACT SIMILAR TO THE CONT RACT T O BE BID,'[~~uivalent to at l~a:it fifcy 1_;1ercent (50°Lo) of tbe Approved Budget for th~

Contract (ABC)l within January 1, 2014 to December 31,2015 Name of Contract Amount Submitted Proof (Contract

(at least 50% of the OR Purchase Order AND Approved Budget for the End-User 's Acceptance OR

Contract) Official Rece ipts

Page 48 of 55

The Chairperson Bids and Awards Committee PHILHEALTH

Gentlemen and/ or Ladies:

Annex "B"

Bid Form

Date: Invitation to Bid No.:

Having examined the Bidding Documents including Bid Bulletin Numbers {in.rert number..r], the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply/delivery/perform Database Security Suite in confonnity with the said Bidding Documents for the sum stated hereunder:

COST per Lot Total Cost PARTICULARS (Inclusive ofVAT) L(Inclusive ofVAT)

TOTAL (In Words)

We undertake, if o ur Bid is accepted, to deliver the goods in accordance with the delivery schedule specified in the Schedule of Requirements.

If our Bid is accepted , we undertake to provide a performance security U1 the form, amounts, and within the times specified in the Bidding Documents.

We agree to abide by tilis Bid for ti1e Bid Validity Period specified in BDS provision for ITB Clause 18.2 and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

Until a formal Contract is prepared and executed, tills Bid, together with your written acceptance thereof and your Notice of Award, shall be binding upon us.

We understand that you are not bound to accept the lowest or any Bid you may receive.

\Y/c certify/ confirm that we comply witi1 ti1e eligibility requirements as per rrn Clause 5 of the Bidding Documents.

Dated this _ _______ day of ________ 20 __ _

[in the capaci{y qO

Duly authorized to sign Bid for and on behalf of----------------

Page 49 of 55

Annex "B"

Name of Addressee Address

Sir/Madam:

Having been determined to be the Lowest Calculated Bid (LCB) on the Bidding for the Procurement of One (1) Lot Database Security Suite, you are hereby required to submit to the PHI LHEALTH Bids and Awards Committee for Information Technology Resources (BAC-ITR)] through its Secretariat, within a non-extendible period of three (3) calendar days from receipt hereof, the following documentary requirements:

1.

3.

4.

5.

Certificate of Philippine Government E lectronic Procurement Srstcms (G-EPS or PhiJGEPS) Registration or PhilGEPS Registration Number if the procuring entity is a Philippine foreign o ffice or post, provided that participating bidder should register with the PhilGEPS prior to bid opening. Photocopy of Taxpayer's Identification Number (f.I.N.) Card of the proponen t's Company Bureau of Internal Revenue (BIR)Value Added Tax Registration Form and Payment Form (BIR Form No. 2303 and 0605) The bidder's annual income tax return (ITR) for CY 2014stamped "received" by the BIR and duly validated. "l11e bidder must present its latest Business Tax Return (Value A dded Tax or Percentage Tax) via the E lectronic Filing and Payment System (EFPS) covering the period from June 2015 - November 2015. (E.ffectiJ;e Mt!Y I. 2005 on/} .J a.v: Rettmt.r filed tbrough the EFPS shall be u,·,;epted).

Failure of the Bidder declared as the LCB to duJy submit the above requirements or a finding against the veracity of s uch shaH be ground for forfeiture of the bid security and disqualification of the Bidder for award.

For compliance.

Very truly yours,

Chairperson BAC

Page 50 of 55

Annex "D"

Contract Agreement Form

THIS AGREEMENT made the __ day of 20 __ between Pbilippim Hea/1/; Imurana Corporation o f the Philippines(hereinafter called "VhilHealth") of the one part and (name ~( S1tpplierj of [city and co11ntry q( Strpplier] 01ereinafter called "the Supplier") of the other part:

W HEREAS the PhilHealth invited Bids for certain goods and ancillary services, viz., Bidding for tbe Procurement of One (1) Lot Database Security Suite and has accepted a Bid by the Supplier for the supply of those goods and services in tJ1e sum of [ t"OIIIrad price in wordr and.figmu] 01ereinafter called " tJ1e Contract Price").

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In tlus 1\greement words and expressions shall have tJte same meamngs as are respectively assigned to them in the Conditions of Contract referred to.

2. The following documents shall be deemed to form and be read and construed as part o f this Agreement, ,·iz.:

(a) the Bid Form and the Price Schedule submitted by the Bidder; (b) the Schedule of Requirements; (c) the Tecluucal Specifications; (d) the General Conditions o f Contract; (e) the Special Conditions o f Cotm act; and (f) the Entity's Notification of J\ward.

3. In consideration of the paymenrs to be made by PhilHealtJ1 to the Supplier as hereinafter mentioned, the Supplier hereby covenrults with tl1e PhilHealth to provide the goods and services and to remedy defect~ therein in conformity in all respects with the provisions of the Contract

4. PhilHealtJ1 hc.rcby covenants to pay the Supplier in consideration of tl1e provision of the goods and services and tl1c remedying of defects therein, the Contract Price or such otlH::r sum as may become payable under the provisions of the contract at the time and in the manner prescribed by rhe contract.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with the laws of the Republic of rhe Philippines on th e day and year fin>t above written.

Signed, scaled, de livered by _ ______ _ the ________ (for PhilHealth)

Signed, scaled, delivered by the (for the Supplier).

Page 51 of 55

Annex "E"

Omnibus Sworn Statement

REPUBLIC OF THE PHILIPPINES) CITY /MUNICIPALITY OF ) S.S.

AFFIDAVIT

I, ;Name q{/ !flianl}, of legal age, ,Uti/ .ftalm}, [Nationali(y/, and residing at /Addre.r.r q/Aj/ianl}, after having been July sworn in accordance with law, do hereby depose and state that:

1. Select one, delete the other:

{/a .role propn'etorship: I am the sole proprietor of [Name of Bidder/ with office address at [addres.r q/13idder/;

If tl partner.rhip. ro,-poratio11, t"ooprrah've, or ;om/ vnrlnre: I am the duly authorized and designated representative of .Name of Bidder] with office address at , addre.u q{ Bidder';

2. Select on e, delete the other:

If a .role prop1il'lor.rhip: As the owner and sole proprietor of [Name f!{l3idderJ, ] have full power and autho rity to do, execute and perform any and all acts necessary to represent it in the bidding for the procurement of One {1) Lot Database Security Suite (ITB NO. DSS 2015-020-IT) of the Phliippine Health lnsnra11re Corporation;

!fa parlmr.rhip. anporalio!l, t"ooperative. or joint venlnre: 1 am granted full power and authority to do, execute and perform any and all acts necessary and/ or to represent the /Name t?f Bidder) in the bidding as shown in the artached [stale title '!f alfm·hed dommenl showing pmqf q{ aJtiiJon·~alion (e.j!, .. d11!y nolari!:;_ed J emtary '.r Cert[jit'ale i.rs11ed ~y the ~·orporalion or the !JJembers of !be

join/ tlf'n/m-e) };

3. ,'Name '!/Bidde1j is no t "blacklisted" or barred from bidding by the Government of the Philippines or any of its agencies, offices, corporations, or Local CJoyernmenr Units, foreign government/foreign or international financing institution whose blacklisting mlcs ha\·c been recognized by the ()overnment Procurement Policy Board;

4. Each o f the documents submitted in satisfaction of the bidding rcguiremC'nts ts an authentic copy of the original, complete, and all statements and information provided therein arc true and correct;

5. 1 Name q( Bidder'is authorizing the. Head of the PhilHcalth or its duly autho rized ....} represcnrative(s) to verify all the documents submitted ; )

Page 52 of 55

6. Select on e, dele te the rest:

[/a sole propn.tlorship: I am not related to the Head of the PhilHealth, members of the Bids and Awards Committee (B,\ C), the Technical Working Group, and the BAC Secretariat, the head o f the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to tl1e third civil degree;

!fa parlmrsbip or cooptralitlf: None of the officers and members o f 1\'amt q( Bidder is related to the Head o f Phil Health, members of the Bids and Awards Committee (BAC), the Technical Worlcing Group, and the BAC Secretariat, the head of the P roject 1\fanaRemcnt Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree;

!fa L"orporalioll orjoinlt'tlllun: None o f the o fficers, directors, and controlling stockholders o f 'Naflte f!( Bidder is related to the Head o f the PhilHeaJth, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the hei!d o f the Pro ject Management Office or the end-user unit, and the project consultants by consanguinity o r affinity up to the third civll degree;

7. 11\'ame of Bidder complies with existing labor laws and standards; and

8. 'Name q/ Bidden is aware of and has undertaken the following responsibilities as a Bidder:

a) Carefully examine all of the Bidding Documents;

b) Acknowkdgc all conditions, local or o therwis<·, affecting the implementation of the Contract;

c) !\lade an estimate of the facilities available and needed for the contract to be bid, if any; and

d) Inquire or secure Supplemental/Bid Bulletin (s) issued for the amt q( lbt J>rojtd.

9. [Name '!f. Biddet1Did not give or pay directly or indirectly, an} commission, amount, fcc, or any form of consideration, pecuniary or od1erwise, to any person or o fficial, personnel o r represen tative of tl1e Government in relation to any procurement project or activity.

IN WITNESS WHEREOF, I have hereunto set my hand this _ day of _ , 20_ at ______ , Philippines.

Bidder's Representative/ 1\ uthorized Signatory

Page 53 of 55

Annex "F"

REPUBLIC OF THE PHILIPPINES) CITY OF ) S.S. J{-------------------------------------------------------J{

BID-SECURING DECLARATION Invitation to Bid/Request for E"pression of Interest No.1: [ln.rert ~femr(e 1111mlmj To: (f1mrl !tame and addre.r.r of !be Promring Entz/}}

I/ We, the undersigned, declare that:

1. 1/We understand that, according to your conditions, bids must be supported by a Bid Security, which may be in the fom1 of a Bid-Securing Declaration.

2. 1/ 1/ We accept that: (a) l/we will be automatically disqualified fwm bidding for any contract with any procuring entity for a period of rwo (2) years upon receipt o f your Blacklisting Order; and, (b) I/we will pay the applicable fme provided under Section 6 of the Guidelines on the Use of Bid Securing D eclaration, within fifteen (1 5) days from receipt of the written demand by the procuring entity for the commission of acts resulting to the enforcement of the bid securing declaration m1der Section 23.1 (b), 34.2, 40.1 and 69.1 (£), of the IRR of RA 9184; without prejudice to other legal action the government may undertake.

3. 1/ Wc understand that this Bid-Securing Declaration shall cease to be valid on the following circumstances:

(a) Upon expiration of the bid validi ty period, or any extension thereof pursuant to your request;

(b) I am/we are declared ineligible or post-disqualified upon receipt o f your no tice to such effect, and (i) I/we failed to timely file a request for reconsideration or (ii) I /we filed a waiver to avail of said right;

(c) 1 am / we are declared as the bidder with the Lowest Calculated and Responsive Bid / Highest Rated and Responsive Bid4, and l/we have furnished the pcrfonnancc security and signed the Contract.

Page 54 of 55

IN WITNESS WHE RE O F , 1/ Wc have hereunto set mv/our hand /s this __ day of ·month/ . . -!Jearj at fplaa• '!f excmlion/.

[Insert NAME OF BIDDE R 'S A UTHORIZED REPRESENTA TIVE] [Insert signatory's legal capacity]

Affiant

SUBSCRIBE D AND SWORN to before me this _ day of {f!lonlh} [year} at fplaa '!{e,.....-emlion}, Philippines. Affiant/s is/are personally known to me and was/were identified by me through competent evidence of identity as defined in the 2004 Rules on Notarial Practice (A.M. No. 02-8-13-SC). Affiant/ s exhibited' to me his/her b'nm1 (ype '!f gotlf!l71f11t fll idenlificaliofl card 11.redj, with his/her photograph and signature appearing thereon, with no. and his/her Community Tax Certificate No. issued o n at __ _

Witness my hand and seal this_ day of [ f110fllh1 {year'.

Doc. No. Page No. __ Book No. Series o f __

Page 55 of 55

NAME OF NOTARY PUBLIC Serial No. of Commission ------Notary Public for until __ _ Ro ll of Attorneys No. __ PTR N o. _, (dale i.r.rmdj, [place imml} IBP No._, (dote is.r1mf}. [place irs11edj