GOVERNMENT OF KHYBER PUKHTUNKHWA BIDDING DOCUMENT Hiring of vehicles, Machinery and Man Power for solid waste and waste water management within the Jurisdiction of WSSC, Kohat July, 2021 OFFICE OF THE CHIEF EXECUTIVE OFFICER WATER & SANITATION SERVICES COMPANY, KOHAT HOUSE NO 14, SECTOR 4, KOHAT DEVELOPMENT AUTHORITY, KOHAT.
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GOVERNMENT OF KHYBER
PUKHTUNKHWA
BIDDING DOCUMENT
Hiring of vehicles, Machinery and Man Power for solid waste
and waste water management within the Jurisdiction of
WSSC, Kohat
July, 2021
OFFICE OF THE CHIEF EXECUTIVE OFFICER
WATER & SANITATION SERVICES COMPANY, KOHAT
HOUSE NO 14, SECTOR 4, KOHAT DEVELOPMENT AUTHORITY,
KOHAT.
2
TERMS & CONDITIONS The firms/companies (hereinafter called the “Service Provider”) hereby invited to submit their tender for
Hiring of vehicles, Machinery and Man Power for solid waste and waste water management
within the Jurisdiction of WSSC, Kohat, on rent/hiring of Man power (hereinafter called the
“Services”) subject to following terms and conditions: -
1. The service provider should quote rates of each vehicle per trip as mentioned below with
Driver and Man power on the attached form. Please quote rates inclusive of Driver, Man
power Wage/food, night charges, cleaning Tools and all applicable taxes and submit the
sealed tender at the place mentioned in the tender notice by 29th June, 2021, 02:00 PM
through registered courier services only and will be opened on the same day at
02:30 PM, in the presence of representatives of the firms/companies. In case if the bid
could not open on the same date and time, the tender will be opened on next working day at
same time and place as mentioned in NIT.
2. The service provider should be a registered operator with taxation authorities. The bidder
should have sufficient fleet to meet the demand of cleaning activities of dumps and drains
within Union Council of Water and Sanitation Services Company, Kohat. The vehicles
offered on rent should be in excellent condition and the Man power should be well trained
for such like cleaning activities. The client will be requiring the vehicles mentioned below,
which may vary according to demand for the initial period of 3 months which can be
extended according to the nature of work.
3. The service provider should quote rates of hiring of each vehicle on monthly rental basis
with fuel along with Man power for clearance of drains. The quoted rate should be inclusive
of Driver, the labor hiring will work for the clearance of the plot, wage/food, night charges
and cleaning tools etc. and all applicable taxes. The loading / unloading will be the
responsibly of the bidders and dumps will be disposed up to the designated dumping yard
identified by WSSC.
4. The Department will deduct all federal and provincial taxes as per prescribed rates and rules
as amended from time to time.
5. The rates should be valid till the contract expiration date. Contract shall be entered with the
bidder on least cost basis and no increase, due to any reason, in the rates shall be acceptable
during the validity of the contract period.
6. The rates should be mentioned in the prescribed form attached herewith. The rates will be
evaluated on lowest basis / model basis. The contract will be awarded to the single lowest
bidder based on overall evaluation / calculation of the rates. Conditional bids shall not be
accepted.
7. In case of repair if the vehicle takes more than 3 hours of work. The service provider shall
provide alternate similar vehicle.
8. The service provider should be registered with the Tax Department and also provide the
documentary proof of Tax Registration with bidding documents. The rates quoted should
include and mention all taxes.
9. Tenders will be received only along with bidding documents duly signed by Chief
Executive/authorized person of the firm.
10. Black listed service providers should not apply
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11. The service provider shall be fully responsible for all work and services performed by
its employees, and shall for this purpose employ competent and well-trained
employees to perform the services under the Contract.
12. Competent Authority reserves the right to reject the tenders at any stage with cogent
reason.
13. Services should be according to the client’s requirement. No amendment in tender
form (in specification) will be accepted and such forms shall be rejected.
14. The payment shall be made upon completion of activity and verification of the
concern staff through crossed check. 5% mobilization advance payment on total /
approved bid cost may be made to the bidder, which shall be recovered / adjusted
proportionally through interim payment certificate (IPCS).
15. In case of provision of poor-quality service/not abiding by the instruction of the
client the penalty up to Rs. 5,000/- per day can be imposed to the service provider,
however, the total deducted amount should not exceed 10% of the total contractual
amount.
16. The period of services is for cleaning activities of dumps and drains within the
jurisdiction of WSSC Kohat. The period may vary according to the needs of the
client and the contract may be extended for future period with mutual consent of
both the parties.
17. The service provider shall provide the registered fleet to WSSC Kohat.
18. A rate contract (copy attached) shall be signed by the successful bidder and WSSC
and all terms and conditions would be binding on both parties.
DEPUTY GENERAL MANAGER HR, ADMIN, PROC & INFO
WATER AND SANITATION SERVICES
COMPANY, KOHAT
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Affidavit (For Service Provider)
As owner of M/s
I/We accept the terms and conditions as laid down in tender form and advertisement
notice. I/We shall also observe all the rules/regulations framed by Government of the
Khyber Pakhtunkhwa regarding the hired services and Man power mentioned in the
attached list from time to time.
SIGNATURE
WITH STAMP OF THE FIRM
Date: __________________
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SERVICE PROVIDER PROFILE
Company
Address of Office
Telephone No
NTN No
Years of Experience
No of Trained Staff
Authorized Signature: ___________________________
Name & Designation : ___________________________
Company Seal : __________________________
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BILL OF QUANTITIES
HIRING OF VEHICLES/MACHINERY AND MAN POWER FOR SOLID WASTE AND WASTE
WATER MANAGEMENT WITHIN THE JURISDICTION OF WSSC KOHAT
S.
NO DESCRIPTION QTY UNIT RATE
Total
Amount
1
Provision of 1 sets of vehicles each
set will consist of 4 tractor trolley
(2Nos. 300 CFT and 2No. 100
CFT), 5 Drivers/labour, 1 front end
loader (Tractor Shovel) routine
operations, one (1) set per month.
33 Per Set Per
Month
2
Provision of Mini Tipper 1 m3
Capacity listed in annexure 01 of
the Bid Document including cost
fuel, R&M, tools and other
incidental cost with driver and cost
of all taxes as per the contract
document.
33 Per Months/
month
3
Provision of tri wheel vehicle of 0.8
m3 listed in annexure 02 of the Bid
document including cost of fuel,
R&M, tools and other incidental
cost without driver and cost of all
taxes as per the contract document.
3 nos tri wheel vehicles per month.
33 Per
Month/Vehicle
4
Hiring of Excavator with Jack
Hammer for cutting of road
surface/desilting of Drains or/and
as per instruction.
250 Per Hours
5
Labour Working in different Area
including Cleaning of Open
Dumps, Small & Large Drains.
1000 Per Person
6
Provision of Tractor with Trolley
including POL Charges for
collection of animal Lashes during
Eid Ul Adha and carriage to the
designated dumping yard at Oblan
Camp Union Council
Muhammadzai.
90 Per Day
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7
Provision of Tractor Shovel
including POL Charges for loading
of animal Lashes to tractor trolleys
during Eid Ul Adha and carriage to
the designated dumping yard at
Oblan Camp Union Council
Muhammadzai.
40 Per Day
8
Provision of Suzuki Dumper
(Open) Including Driver for
collection of animal lashes during
Eid Ul Adha and carriage to the
main collection point in union
council and/or to the designated
dumping yard at Oblan Camp
Union Council Muhammadzai.
120 Per Day
9
Provision of front-end loader
(Tractor Shovel) including cost of
POL, R&M, tools and other
incidental cost with driver and cost
of all taxes as per the contract
document.
11 Per Months
Grand Total Rs.
NOTE: All Vehicles/Machinery and Man power will be acquired on rent with drivers and
other Man power. Please quote rates inclusive of Driver, Man power Wage/food, night
charges and cleaning and safety tools and all applicable taxes.
Note: In case of discrepancy between unit price and total, the unit price shall prevail.