GOVERNMENT OF BALOCHISTAN Science & Information Technology Department BIDDING DOCUMENT FOR THE PURCHASE OF EQUIPMENTS FOR IT TRAINING CENTERS AT HARNAI, ZHOB & KILLA ABDULLAH Directorate General IT, Balochistan Phone #: 081-9203539 Email: [email protected][email protected]
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GOVERNMENT OF BALOCHISTAN
Science & Information Technology Department
BIDDING DOCUMENT FOR THE PURCHASE OF EQUIPMENTS FOR IT TRAINING
METHOD OF PROCUREMENT SINGLE STAGE - TWO ENVELOPE BIDDING PROCEDURE
ISSUANCE OF BIDDING DOCUMENTS
Download from www.balochistan.gov.pk or BPPRA
Website www.bppra.gob.pk vide TSE No.__________
Note: Downloaded Bidding document DOES NOT
REQUIRE signature and stamp of the procurement officer
and can freely be downloaded and used from BPPRA
Website
DEADLINE FOR SUBMISSION OF BIDS Date 09.01.2020 & Time 11:30 AM.
OPENING OF TECHNICAL BIDS Date. 09.01.2020 & Time 12:15 PM at the location of the
Procuring Agency.
OPENING OF FINANCIAL BIDS After Evaluation Eligibility & Technical of Bids.
BIDDING DOCUMENT FEE
AMOUNT: PKR. 2,000/- IN THE FORM OF: CHALLAN FORM
To be submitted in Government Account C-38 others, C-3870 others, on the name of Secretary Science & IT Department, the bank slip is mandatory to attach with Bidding/Tender documents at the time of submission of bids. It will be checked during the eligibility evaluation.
BID SECURITY
AMOUNT: 2% OF THE BID VALUE In the form of a Call Deposit / Bank Guarantee or Bank
draft/Pay Order IN FAVOUR OF: DIRECTOR GENERAL IT, BALOCHISTAN.
Provision of Equipment for IT Training Centers Page 3
1 Registration with Income Tax NTN Certificate AND being Active
Tax payer
Copy of NTN duly verifiable Active Tax Payer Certificate from FBR
website.
2 Registration with Sales-Tax GST Certificate Copy of GST Registration Certificate
3 Relevant Experience
For Experienced (Old Firms):
05 successfully completed similar assignments for the last 3 year.
Copy/ies of Supply Order(s) with relevant Completion certificate(s)
or Inspection Report(s)
For In-experienced (New Firms):
MoU / JV or Agreement with a Firm fulfilling the above-mentioned criteria
Signed & stamped copy of Agreement in addition to Supply orders, Completion certificate(s)
or Inspection Report of the experienced Firm
4 Financial Capacity PKR. 10 Million for the last 3 years
Audited Final Accounts OR Bank Certificate of Company’s Bank Account certifying the required
financial worthiness of the Bidder
5 Non-Blacklisting Must not be presently black-listed by
any Government Organization
Declaration of Non-blacklisting on Stamp paper (Rs. 100/-) by the
Bidder
6 Local presence The Bidder must have functional
corporate office in Quetta.
Copy of Tenancy agreement or ownership documents of the office premises AND Copy of recently paid utility Bill (maximum 3 months old)
7 Warranty As required by the procuring agency under Clause 4, sub-Clause 4.1 (1)
Certificates of Warranty.
8 Delivery time compliance Must agree to serve the Contract
within 30 days after the issuance of supply order.
Completion time must be clearly specified in the Technical Bid
9 Agreement with all the terms & conditions
Must unconditionally agree with all the instructions, terms & conditions
specified in the bidding documents & contract agreement
Signature & company seal on every page of the bidding document.
10 Submission of Bidding Document Fee
As required by the procuring agency in the Tender Notice
Receipt of in-time payment of Bidding document fee
NOTE: It is MANDATORY for the bidders to meet all the above-mentioned requirements of Eligibility. In case of NOT meeting any single requirement, the Bid shall be declared NON-RESPONSIVE.
3 DATA SHEET of the Assignment / Schedule of Requirements:
It is mandatory for the bidders to meet following quantity & specifications. All offers meeting or
exceeding the following minimum required specification shall be considered as equally responsive.
Provision of Equipment for IT Training Centers Page 4
Bill of Quantity
S. No Description Quantity
1 Personal Computer / Desktop Computer 135
2 Network Printer 03
3 External Drives 06
4 Scanner 03
5 Photocopier 03
6 Multimedia 06
7 Power & Data Networking 03 Job
8 Solar System 3
9 Other Misc. Items (Split) 12
DATA SHEET of Assignment
S. No DESCRIPTION QTY
1 DESKTOP SYSTEM
Core-i5 6th Generation
8GB DDR, 500 GB HDD, In built LAN Graphics & Sound,
Keyboard, Mouse
17” Wide Screen LED; Equivalent or Higher.
135
2 NETWORK PRINTER
Print Speed up to 20 PPM
Print resolution 600x600 dpi up to 4800x600 enhance dpi
Duplex with Memory 64 MB;
Processor Speed 1200 MHz Equivalent or Higher
3
3 EXTERNAL DRIVES
1 TB with USB 3.0 (or higher support) 6
4 SCANNER
A4, ADF scanner with 20 ppm;
Resolution 600x600 dpi up to 4800x600 enhance dpi Equivalent or Higher
3
5 PHOTOCOPIER
All-in-one (printer/scanner/copier), paper size: A3,
Print Speed: 20 ppm (or higher),
Memory: 256MB (or higher), Max.: 512 MB,
Standard Duplexing, 600x600 dpi read and 1200x1200 dpi writing resolution. Dual tray with bypass tray;
Network active with TCP/IP, IPX/SPX etc. compatibility with PC & Mac OS with all relevant handbooks; Equivalent or Higher
3
Provision of Equipment for IT Training Centers Page 5
6 MULTIMEDIA
LCD Projector minimum 3000 lumens or higher, 30-300 inch
image size, 1024 x 768 pixel resolution, 10000+ hours lamps life
mounting along with all accessories.
6
7 POWER & DATA NETWORKING
Channel Patti, electrification, Rose let, I/O boxes, connectors,
Racks, patch panels and all other accessories etc. for internal and
external network for all above assignments Renowned Brands:
Schneider, 3M, Microlink or equivalent.
3 Jobs
8 SOLAR SYSTEM
15KW, Inverter, Charge Controller & Backup Battery 190-200 A
(Complete with installation)
3
9 SPLIT UNITS
1.5 Ton Reversible (Inverter). Three years compressor, one-year
parts & service warranty.
12
* Brand names & model numbers (if any) referred-to in this tender document are only for reference
purpose in the light of BPPA Rules - 2014 # 13(1), however ALL offers in conformity with the generic
specification shall be evaluated as equal.
**Ordered quantity shall not vary beyond 15% of the quantities specified in the “Data-Sheet of the
Assignment” as per requirement of the Procuring Agency.
4 Delivery Schedule & Requirements:
Place(s) for Delivery of Goods: At IT Training Centers (Harnai, Zhob & Killa Abdullah)
Last Date & Time of Delivery: Within Two Months, max. after supply order
Partial delivery is NOT ALLOWED
Other Delivery requirements:
4.1.1 Warranty Requirements:
i. All items must be supplied under at-least one year Warranty or as per manufacturers policy
(whichever is longer) from the date of inspection for replacement of malfunctioned items without
any additional cost within 15 days from the date of reporting of problem in writing and handing
over of the item by the Procuring agency during Warranty period. In case of default on part of
supplier, disciplinary action under Rule 23 of the BPPR – 2014 shall be initiated;
ii. Pickup and delivery (transportation including loading and unloading) shall be the responsibility of
the contractor from the delivery location;
iii. Onsite support for the delivered equipment during warranty period;
iv. Finishing including installation, commissioning Completion time MUST be clearly specified by the
Bidder in the Technical Bid. Where completion time shall mean; time consumed in delivery of the
ordered items to the designated location of Procuring Agency as mentioned above, including time
required for performing the required tasks / services as detailed in the schedule of requirements;
v. Authorized representative (technical) of the bidder shall be present at the time of delivery of
consignment at procuring agency’s designated location;
Provision of Equipment for IT Training Centers Page 6
vi. Supplier shall deliver the Goods against the Delivery Challan and take receiving of Goods from
duty staff;
vii. Supplier shall submit Completion Report along-with Delivery Challan for Inspection as per the
Supply Order prior to submission of Invoice;
viii. GST Invoice supported with stamp duty @ 0.25% of the value of Supply Order must be submitted
within 10 Days from successful Inspection.
5 Instructions for Preparing Technical Bid:
The Bidders are giving these Instructions for strict compliance. Failure to fulfil any instruction given
here-under may result in disqualification of the Bid(s). Proposals shall be prepared on following lines: -
1. Sealed Envelope containing the Technical Proposal should clearly state: a. “Name of Bidder _________”
b. “Name of Tender_________”
c. “TECHNICAL PROPOSAL”
2. The portion of Technical Proposal of this bidding document duly filled, supported with Bidder’s
covering Letter and the technical Bid on Bidders Letter Head be attached as the Technical Proposal;
3. Technical Proposal shall be prepared keeping in view the specifications provided in the Data Sheet
and the schedule of requirements;
4. Following information should be attached/contained in the Technical Proposal:-
a. Receipt of payment of Bidding Document Fee;
b. Completion time, which means; time consumed in delivery to the designated location of the
Procuring Agency, time required for demonstration, fixation, installation, commissioning &
training (as the case may be) of the delivered Items;
c. Documentary evidence of fulfilment of Eligibility Criteria for Bidders as required by the
Procuring Agency;
d. Documentary evidence of fulfilment of complete schedule of requirements as per
Evaluation Criteria including technical, administrative and service requirements of the
Procuring Agency;
e. Brochure / technical literature of the quoted items;
f. Description of status as Dealership / authorization from the manufacturer / authorized
importer / distributor / manufacturer / retailer etc.(as the case may be) as required by the
Procuring agency in the schedule of requirements;
g. Description of post-sales services / service contract stating the terms of sales and after-sales
support (as the case may be) as required by the Procuring agency in the schedule of
requirements;
h. Guaranty/Warranty details. (As applicable) as required by the Procuring agency in the
schedule of requirements;
i. Format of Product genuineness/ method of Product verification from the Manufacturer,
such as unique Product code etc. (Where applicable) as required by the Procuring agency in
the schedule of requirements;
j. Every page of the Bid must be numbered, signed & stamped by the authorized
representative.
5. Attachment of any document NOT DEMANDED by the Procuring Agency at instruction 4 of
“Instruction for preparation of Technical Bid” is strictly prohibited and may result in disqualification
of bid.
Provision of Equipment for IT Training Centers Page 7
6 Evaluation Criteria:
Selection of the successful bidder shall be based on the Least-Cost Selection Method, which means,
“Eligible Bidder quoting Technically Responsive items at the lowest Financial cost.” The
procedure shall apply on knockdown basis as follows: -
Bidders Eligibility Assessment:
Initial evaluation of the Technical proposals shall be carried-out by the Procurement
Committee, as per the requirements of the Eligibility Criteria laid down under the heading of
Clause 2 “ELIGIBILITY CRITERIA” in the following manner:
Registration with Income Tax Copy of NTN attached.
Registration with Sales-Tax Copy of GSTRN attached.
Relevant Experience
For Self-experienced / Old Firms: 05 No. of Supply Orders with relevant
completion certificate or Inspection Report
of successfully completed similar
assignments attached.
For in-experienced / New Firms: Signed & stamped copy of MoU / JV or
Agreement of support, with a Firm fulfilling
the above mentioned criteria duly attested
by Notary Public attached.
Financial Capacity
Bank Certificate of Company’s Bank
Account certifying turn-over of PKR.
05 Million For last 03 years attached?
Non-Blacklisting Declaration of Non-blacklisting on
Stamp paper (Rs. 100/-) by the Bidder
Local presence
Tenancy agreement or ownership
documents of the office premises and
Copy of recently paid Utility bill
(maximum 3 months old)
Warranty Certificates of Warranty.
Delivery time Is the quoted completion time within
the stipulated time period?
Agreement with all the terms
& conditions
Signature & company seal at every page
of bidding document affixed?
Submission of Bidding
Document Fee
Receipt of in-time payment of Bidding
document fee
Any other relevant factor (To be specified by the Procuring
Agency if required)
i. Firm must score “YES” in all requirements of the eligibility criteria to be categorize as ELIGIBLE. “NO” to any requirement of the eligibility criteria, by any bidder shall render the Firm as INELIGIBLE.
ii. Subsequent upon said assessment, Bidders shall be categorized as: 1. Eligible Bidders 2. Ineligible Bidders
Provision of Equipment for IT Training Centers Page 8
Return of Financial Proposals from Ineligible Bidders:
Proposals from Ineligible Bidders shall be declared “NON-RESPONSIVE”, consequently shall NOT
be accepted for any further evaluation:
i. Their Financial Proposals shall be return without being open;
ii. Their Bid Security shall be released upon their written request.
Technical Evaluation (Item wise):
The TECHNICAL MEMBER / COMMITTEE OR THE PROCUREMENT COMMITTEE ITSELF
shall then evaluate the Bids received from ELIGIBLE Bidders (If the required items are not technically
complex) for conformance with the required technical qualification (which includes specification,
schedule of requirements and all other administrative and legal requirements as stated in the Data-Sheet)