Page 1 of 3 BHARAT PETROLEUM CORPORATION LIMITED MUMBAI REFINERY, MAHUL MUMBAI – 400 074, INDIA Central Procurement Organisation (Refineries) SUBJECT: SUPPLY OF JFTOT WITH INTERFEROMETRIC TUBE RATING (ITR) OR ELLIPSOMETRIC (ETR) FOR QUALITY ASSURANCE LAB IN BPCL - MUMBAI REFINERY REF. : CRFQ No. 1000287065, e-Tender No. 28368 DUE ON 03.10.2017 at 11:00 Hrs. (IST) PRE-BID MEETING ON 12.09.2017 AT 10.00 HRS (IST) AT CPO (REFINERIES), MUMBAI REFINERY, MAHUL, MUMBAI-4000074, INDIA. PHONE: +91-22-25533133/25533129
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BHARAT PETROLEUM CORPORATION LIMITED€¦ · Specifications for Jet Fuel Thermal Oxidation Tester (JFTOT) Apparatus Page 1 of 4 Jet Fuel Thermal Oxidation Tester (JFTOT) as per ASTM
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Page 1 of 5
Annexure-1
PRE-QUALIFICATION CRITERIA
SUB : SUPPLY OF JFTOT WITH INTERFEROMETRIC TUBE RATING (ITR) OR ELLIPSOMETRIC (ETR)
FOR QUALITY ASSURANCE LABORATORY IN BPCL MUMBAI REFINERY
REF : CRFQ NO. 1000287065, E-tender no. 28368
Vendor Name : M/s. __________________________________ Location : ________________ Vendor Offer Ref. No.: _________________________________ Offer Date : ______________ Contact Person Name : ________________________ Mobile No. _______________________ E-mail ID : ___________________________________ Land line No. : ____________________
BIDDERS SHALL ESSENTAILLY HAVE TO COMPLY WITH THE FOLLOWING CRITERIA FOR BEING
ELIGIBLE FOR PARTICIPATING IN THIS TENDER.
SR.
NO. PQ CRITERIA REQUIREMENT
RESPONSE
BY THE
BIDDER
1.0 TECHNICAL
1.1
a) Bidder shall be either Original
Equipment Manufacturer (OEM) /
OEM’s Indian Subsidiary or OEM’s
Authorized Indian Representative of
JFTOT with interferometric Tube Rating
(ITR) or Ellipsometric (ETR) - a Quality
Assurance Laboratory Instrument.
b) Authorized Indian Representative of
the Instrument JFTOT with
interferometric Tube Rating (ITR) or
Ellipsometric (ETR) shall submit a
certificate from OEM / OEM along with
Indian Subsidiary as applicable
regarding corporate undertaking to be
jointly and severally responsible for
proper and timely execution of the
contract and discharge of liabilities of
its Indian Representative.
a) Bidder to submit
documentary proof
b) Bidder to submit
documentary proof
1.2
Foreign bidder must have authorized
Indian representative. Indian
representative must have established
service set-up with sufficient qualified
permanent manpower and be
capable of providing regular
maintenance service for JFTOT with
Bidder to submit documentary
proof which includes name
and complete details of
Authorized Indian Agent /
Dealer.
Page 2 of 5
interferometric Tube Rating (ITR) or
Ellipsometric (ETR).
1.3
Bidder must have successfully
executed at least one Purchase Order
for supply, installation & commissioning
of JFTOT with interferometric Tube
Rating (ITR) or Ellipsometric (ETR) in
India / Abroad in last 3 years in
Petroleum Refinery Laboratories / R&D
Centres.
Bidder to submit all relevant
documents i.e. copies of
Purchase Order/s describing
the Make, Model No., Order
quantity of the instrument
quoted by them, proof of
supply of the instrument during
preceding 3 years to be
counted prior to bid due date.
1.4
. The Laboratory Instrument i.e. JFTOT
with interferometric Tube Rating (ITR) or
Ellipsometric (ETR) supplied as
specified in Clause-1.3 above should
have completed a minimum of 6
months of satisfactory operation.
Bidder to submit Performance
Certificate of the Instrument as
documentary proof.
2 FINANCIAL
2.1 Average annual turnover of the bidder
as per the audited books of account
for the last three financial years, up to
2016-17.
Not less than INR 29.5 Lakhs
(USD 45951 / EURO 39022)
2.2 Net worth of the bidder as per the
audited books of account for the latest
financial year.
Should be positive
The ‘Note to Bidders’ and the ‘Documents to be submitted by the Bidders’ for Pre-qualification are
mentioned below:
1) Note to Bidders:
i) Bidder shall meet the Technical Criteria Clause 1.1 to 1.4 for the same instrument with
Model No., Make which they are going to quote against the tender.
ii) Bidder should ensure submission of complete information / documents in the first instance itself.
Qualification may be completed based on the details so furnished without seeking any
subsequent additional information.
iii) Bidder shall submit satisfactory performance certificate of the relevant Lab Instrument
supplied by them by giving detailed reference (e-mail address / contact details) of end
user(s). Owner (BPCL) shall have the right to obtain feedback directly from any or all end
user(s) about performance of the Laboratory Instruments supplied by the Bidder at their
location/s.
iv) Submission of authentic documents is the prime responsibility of the bidder. Wherever BPCL
has concern or apprehension regarding the authenticity /correctness of any document, BPCL
reserves the right of getting the documents cross verified from the document issuing authority.
In case of non-submission of the required documents or ambiguity or incomplete documents,
BPCL reserves the right to reject the bidder's tender without assigning any reason.
v) Bidder shall not be on the Holiday List of BPCL/MOP&NG/Any Other Oil PSEs and shall submit
the declaration for the same.
vi) Bidder shall note that the Bid evaluation will be on the basis of lowest total landed cost (L1) of
JFTOT with interferometric Tube Rating (ITR) or Ellipsometric (ETR).
Page 3 of 5
vii) Exchange rate of foreign currency conversion to Indian Rupees shall be considered as per TT
selling rate published by the State Bank of India on the previous working day of opening of the
Pre-Qualification Bid for the PQ criteria evaluation.
2) Other documents to be submitted by the Bidders:
- All relevant documents i.e. copies of Purchase Order/s describing the Make, Model No., Order
quantity of the instrument/s quoted by them, proof of supply of those instrument & satisfactory
performance as specified in PQ Technical Criteria Clause 1.3 & Clause 1.4.
- Company Profile indicating organization structure of bidding entity.
- Catalogue / Brochures and documentary proof towards bidder’s manufacturing and testing
facilities.
- Audited Profit & Loss Account, Balance Sheets/Statement of Assets & Liabilities etc. for the
immediately preceding three financial years ending 31.03.2017. Further, for bidders who have
not finalized their books of account for the financial year 2016-17, evaluation of these criteria
would be done based on immediately preceding three financial years ending on 31.03.2016.
- Declaration of “Holiday Listing” and “Integrity Pact”.
- In case, a foreign bidder submits any of the Pre-Qualification support documents in any
language other than English, then it will be the responsibility of such foreign vendor to also
provide the English translation copy of the same duly certified, stamped and signed by their
Local Chamber of Commerce / Notary of their country.
Signature : ___________________________
Name : ______________________________
Official Seal : _________________________
Page 4 of 5
Annexure-1A
SUB : SUPPLY OF JFTOT WITH INTERFEROMETRIC TUBE RATING (ITR) OR ELLIPSOMETRIC (ETR)
FOR QUALITY ASSURANCE LABORATORY IN BPCL - MUMBAI REFINERY
REF : CRFQ NO. 1000287065, E-tender no. 28368
Details of Proof of meeting the Pre-Qualification Criteria Sr. No. 1.3. i.e. Purchase order copies and invoices submitted:
SR. NO. PO PLACED BY PO. NO. PO DATE INVOICE NO. INVOICE
DATE
INVOICE
AMOUNT
1
2
3
TOTAL VALUE OF INVOICES
(Signature of Vendor with Company seal)
Name of the Authorised Signatory :
Designation :
Date :
Page 5 of 5
Annexure-2
Specifications for Jet Fuel Thermal Oxidation Tester (JFTOT) Apparatus
Page 1 of 4
Jet Fuel Thermal Oxidation Tester (JFTOT) as per ASTM D-3241/IP 323(Latest version), ISO 6259along with Multi wavelength Ellipsometric Heater tube scanner and confirming to the following Details and technical specifications: The main Instrument should be a standalone unit and should be equipped with the following Features:
1. Instrument should be equipped with Quick connect sample and waste heads that
minimize jet fuel vapor exposure to the user and environment
2. Instrument should have sample filtration system separate from instrument to avoid spillage on instrument and closed sample aeration system minimize exposure to vapors
3. Instrument should have mechanism to prevent Air draft effect on test section. Test should not start until the section doors are is closed.
4. Instrument should have Radio frequency identification device for Intelligent Heater Tubes (IHTs)
5. Instrument should have automatic heater section to detect electrically shorted to the test section before test. Automated breakpoint sequence to determine fuel breakpoint temperature.
6. Instrument should be equipped with Real-time sample flow sensor to monitor and display of real flow rate during test. Calibrated flow meter should measure actual flow and calculate volume of fuel used during test
7. Instrument shouldable to prevent spillageduring test and disassembly of heater tube section. This should also prevent dripping of fuel from bulkhead fittings between tests.
8. Instrument should be provided with tool-less fasteners for all routinely assembled test components. In addition tool-less connections should be possible for line connections, the bus-bar clamps and pre-filter housings.
9. Instrument should be capable of Auto-prime sample pump – to push fuel to the pump to ensure priming of pump without operator assistance.
10. Instrument should be equipped with vertically mounted high capacity air dryer that quick-connects. This should be installed in the instrument for easy access.
Annexure-2
Specifications for Jet Fuel Thermal Oxidation Tester (JFTOT) Apparatus
Page 2 of 4
11. Instrument should be supplied with Color touch screen with non-Windows based computer system to save much needed bench space for keyboard and mouse and should be easy to update via USB drive.
12. Instrument should be capable of connecting to data system through software for easy access and unlimited data storage.And Connectivity to LIMS.
13. Instrument should be capable of carrying out automatic test runs, to reduce the time spend by operator for the monitoring of the test.
14. Instrument should ensure fuel is purged with air, the sample test section is washed with sample and the test is initiated and the run to be completed without any operator intervention.
15. Instrument should have been provided with menu driven programming for complete step-by-step guidance for standard or customized test programs.
16. Instrument should have been equipped with an accurate HPLC pump for better flow accuracy and ease of operation.
17. The Unit should also haveFacility to measure humidity & shut off unit in case of RH greater than 20%.
18. Built-in safety system that can stop the flow of test fuel in the event of any leak or tubing break.
19. Critical Operating characteristics of apparatus to be as per ASTM D 3241-06 Table # 2
20. Instrument should be supplied with all other accessories for trouble free operation.
21. To ensure traceable, accurate, and secure jet fuel thermal oxidation testing, Heater tube should electronically store all the important data from JFTOT instruments directly onto the heater tube.
22. Data can be transferred from the JFTOT instruments either directly or via computer interface, or can be entered directly through a MS Windows-based application.
Annexure-2
Specifications for Jet Fuel Thermal Oxidation Tester (JFTOT) Apparatus
Page 3 of 4
Technical specs:
Minimum required features of the analyzer are listed below: 1. Sample Capacity: Min 600 ml or more. 2. Fuel Pre- treatment. 3. Fuel System Pressure : 500 psig ± 10% 4. Fuel Flow rate : 3.0 ml/ Min ± 10 % 5. Test duration : 150 ± 2 Min 6. Differential Pressure: 0-300 mmHg. 7. Test Temperature: 100-380 degree C. 8. Provision for aeration at 1.5 L/min air flow rate as per method.
Heater Tubes:
1. The JFTOT Instrument should be supplied with high quality heater tubes which are capable of storing all result data’s electronically for better traceability and security for jet fuel testing.
2. The heater tube should have been equipped with a RF Identification device to permanently store the result data’s to enable to keep the tube and the results data together for facilitating traceability and ensuring accuracy.
Heater Tube specification:
1. Tube length : 161.925 +/- 0.254 mm. 2. Out Side diameters – Centre section : 3.175 +/- 0.051mm. 3. Inside Dia : 1.651 +/- 0.051mm 4. Surface finish : nm 50 +/-20 5. Standards : ISO 15693 RF protocol.
1. Multi Wavelength Ellipsometric JFTOT Heater tube scanner to provide pass/fail
results with a full 2D and 3D thickness map defining maximum deposit thickness and volume to suit ASTM D3241 application with the following specifications:
2. Instrument should be fully automatic, stand alone and should be capable of
operating with minimum or no training with one button operation.
3. Instrument should be capable of measuring Normal JFTOT Heater tubes and Intelligent JFTOT Heater tubes.Also heater tubs run on any other JFTOT
4. Principle of Analysis : As per the method
5. Standard Test Method : To follow ASTM D3241. 6. Measurement range :
Deposit Thickness : 0 to 500nm. Deposit Volume : 0 to 0.5 mm3.
Annexure-2
Specifications for Jet Fuel Thermal Oxidation Tester (JFTOT) Apparatus
Page 4 of 4
7. Stated Precision :
Repeatability :< 2nm. Reproducibility :> 4nm.
8. Instrument should be capable of measuring the tube in less than 10 minutes.
9. Light source: LED.
10. Estimated Light source Life: More than 30,000 Hrs.
11. Number pf measuring points: 1200.
12. Results: Instrument should be capable of providing seamless integration of
JFTOT and tube scanner data in to a unified report.
13. Numerical heater tube scan
a. Objective pass/fail results
b. Quantifiable HT deposit thickness and volume
c. Unified test report with results from JFTOT & Tube scanner.
d. Data integration using Intelligent Heater Tubes.
14. Results should incorporate the following:
a. Heater Tube Number
b. Sample ID
c. Pass/Fail Result
d. Deposit Thickness
e. Deposit Volume
f. 2D & 3D Color Map
15. The scanner should be capable of storing the results in the Intelligent Heater
Tube.
16. Instrument Validation: Automatic Validation using five Atomic Layer Deposition
Tubes.
17. Internal memory : Up to 2000 Results.
18. Pass word protection to be incorporated.
19. Calibration / Validation Log : Custom validation range selection.
20. Connectivity / out put : 3 x USB, 1x Ethernet LAN, Network Printer Connectivity
should be available, power 230V - 50 Hz .
General Terms & Conditions for Jet Fuel Thermal Oxidation Tester (JFTOT) Apparatus
Page 1 of 3
Vendor to fill-up and submit the following general terms & condition signed and stamped, along with the offer.
GENERAL TERMS & CONDITIONS
Sr. No
Description Vendor compliance (YES/NO)
1 Spare parts and consumables: Vendor to quote rates (individually) for
complete spare parts for each equipment and consumables for two years
of trouble free operation and maintenance.
N.B: Apart from the vendor submitted list, if any material is required during
these period same shall be supplied by vendor without any time & cost
implication to BPCL.
2 Software & Documentation: Vendor to submit three hard copies of
original (in English language) instruction, operation and maintenance
manuals and one soft copy (CD) along with the supply. Back-up Software
CDs shall be supplied along with equipment.
Apart from the above, following minimum documents (hard copies) to be supplied along-with Equipment -
• Operation / Service Manual
• Detailed list of all spare parts
• Details of the preventive maintenance
3 Inspection/Internal Test report: The Instrument shall undergo factory testing and OEM shall be fully responsible for completing all the in-house testing and calibration of the Instrument for the functional requirement as per tender specification. Vendor to submit the OEM internal test report including calibration report and factory setting parameter report before dispatch of the material for BPCL approval.
4 Performance test and guarantee: Vendor shall guarantee the equipment
supplied for satisfactory performance for a period of 12 months from the
date of successful commissioning to the satisfaction of BPCL in-charge.
Any deficiency observed during this period shall be set right by the vendor
at free of cost.
Vendor shall be responsible for the quality, proper design, workmanship
and operation of all equipment, accessories supplied for a period of 12
months from the date of taking over by the owner at site.
General Terms & Conditions for Jet Fuel Thermal Oxidation Tester (JFTOT) Apparatus
Page 2 of 3
It is to be noted that during the defect liability / warranty period, vendor will
take complete responsibility for any defect observed in the equipment
including replacement of equipment / component at no extra cost.
5 Training: Vendor to impart operational and service training on the
instrument to BPCL personnel (8 persons) for 3 days or till to BPCL’s
satisfaction at BPCL site, Mumbai.
6 Annual Maintenance Contract (AMC): Vendor to submit year-wise offer
for Annual maintenance contract with their standard terms and conditions
including no. of visits for at least 2 years after warranty period. There shall
be 4 visits in one year for preventive maintenance and any number of
visits for emergency breakdown of equipments.
7 Performance track record (PTR): Vendor should confirm that the quoted
model is the latest one & shall have at least six months performance track
record for similar application. The documentary evidence and user list in
India for the offered equipment shall be submitted for evaluation along
with the offer. The technical offer will not be evaluated in absence of this
information.
8 Installation & Commissioning: Installation & commission of the
instrument at BPCL Quality laboratory shall be under vendor's scope. It is
vendor's responsibility to demonstrate the performance of the equipment
to the fullest satisfaction of BPCL engineers and as per the relevant
standards.
9 Service backup: Vendor shall have proper service support for offered
system in India and to provide after sale service with experience and
trained engineers. Vendor to furnish in their offer the service agency’s
brief performance history, years of handling experience of similar
equipment, Postal Address, Telex and Fax numbers and contact persons
name etc. in India / preferably in Mumbai.
10 Delivery: Preferably within ten weeks of placement of purchase
order/LOI. Vendor to indicate the same.
11 Logistic Support Letter: Vendor to provide the logistic support letter of
Ten years for the offered Instrument as per enclosed format (Annexure-A)
12 Supply: It is vendor's responsibility to supply all the required
accessories/tools to successfully commission and make the equipment
General Terms & Conditions for Jet Fuel Thermal Oxidation Tester (JFTOT) Apparatus
Page 3 of 3
fully functional to its intended use and the same to be included in the
basic price of the main instrument.
13 Quotation: Vendor’s quotation of the complete equipment/ Instrument
shall comprise the prices of all the necessary accessories/tools.
Each of the mandatory / consumable spares shall have complete model
no / part no with unit price.
Year wise AMC rate to be quoted i.e AMC for 1st year & AMC for 2nd year.
14 Space, Environment & power requirement etc pre installation requirement
of the instrument to be indicated in the quotation. M/S BPCL shall provide
stabilized (through 10KV stabilizer) 230VAC power supply at a single
point (Any further power distribution required, shall be under vendor’s
scope).
15 PC requirement: Vendor to indicate the PC requirement if any along with
the offer. If PC is required, vendor to indicate the minimum hardware configuration with operation software requirement in the offer. It will be vendor’s responsibility to install & configure the necessary software (except OS, Office & Anti-virus) for proper functioning of the instrument. Vendor to note that, vendor offered software shall be latest version only.
16 Hardware & software capabilities of the instrument to be indicated in the
quotation.
17 Vendor to conform that quoted equipment shall abide to the latest
international safety norms (necessary certificate to be provided).
18 Comply/deviation statement: Vendor to submit the compliance / deviation
statement of technical specification in the following format, along with
technical bid. The offers will not be evaluated without this statement.
30. POLICY FOR HOLIDAY LISTING OF VENDORS IN BPCL:
30.1. The guidelines for holiday listing shall be applica ble as per web link given below: https://bharatpetroleum.in/pdf/holidaylistingpolicy final.pdf
31. SETTLEMENT OF DISPUTE BETWEEN GOVT. DEPT. / PUBLIC SECTOR UNDERTAKINGS
IN A PURCHASE OR SERVICE CONTRACT :
31.1. In the event of any dispute or differences between the VENDOR / CONTRACTOR /
SUPPLIER and the OWNER, if the VENDOR /CONTRACTOR / SUPPLIER is a
Government Department, a Government Company or a undertaking in the public
sector, then in suppression of the provisions of clause 23 of the GPC (corresponding
clause no of GCC or NIT etc.), stands modified to the following extent:-
All disputes and differences of whatsoever nature arising out of or in relation to this
Contract / Agreement or in relation to any subsequent contract / agreement
between the parties shall be attempted to be resolved amicably by mutual
discussions between the parties. If they are not settled at the implementation level
of officers, then these unresolved disputes/ differences will be referred for
resolution by discussions with the concerned Director of BPCL and the concerned
Director of Vendor / Contractor / Supplier. In case same does not resolve the
difference within 30 days, arbitration clause as hereunder would apply.
In the event of any dispute or difference relating to the interpretation and
application of the provisions of the contracts, such dispute or difference shall be
referred by either party for Arbitration to the sole Arbitrator in the Department of
Public Enterprises to be nominated by the Secretary to the Government of India in-
charge of the Department of Public Enterprises. The Arbitration and Conciliation Act,
1996 shall not be applicable to arbitration under this clause. The award of the
Arbitrator shall be binding upon the parties to the dispute, provided, however, any
party aggrieved by such award may make a further reference for setting aside or
revision of the award to the Law Secretary, Department of Legal Affairs, Ministry of
Law & Justice, Government of India. Upon such reference the dispute shall be
decided by the Law Secretary or the Special Secretary/Additional Secretary, when so
authorized by the Law Secretary, whose decision shall bind the Parties finally and
conclusively. The Parties to the dispute will share equally the cost of arbitration as
intimated by the Arbitrator.
32. ARBITRATION CLAUSE:
GPC Arbitration clause is revised as below:
32.1. Any dispute or difference of any nature whatsoever, any claim, cross-claim, counter-
claim or set off of the Company against the Contractor or regarding any right,
liability, act, omission or account of any of the parties hereto arising out of or in
Instruction to Bidders Page 19 of 21
relation to this agreement shall be referred to and finally resolved by Sole Arbitrator,
who shall be appointed by Director (Refinery) of BPCL as per the procedure given in
sub-clause (b) given herein below.
32.2. Procedure for appointing the sole arbitrator: A party wishing to commence an
arbitration (the “Claimant”) shall file with the Director (Refinery) of BPCL a Notice of
Arbitration which shall comprise:
i. a demand that the dispute be referred to arbitration;
ii. a reference to the arbitration clause or the arbitration agreement that is invoked
and a copy of it;
iii. a reference to the contract out of or in relation to which the dispute arises and
where possible, a copy of it;
iv. a brief statement describing the nature and circumstances of the dispute,
specifying the relief claimed and, where possible, an initial quantification of the
claim amount.
v. any other details which the claimant wishes to refer and rely upon.
Upon receipt of the above notice of arbitration, the Director (Refinery) of BPCL shall
appoint the Sole Arbitrator as per the provisions of the Arbitration and Conciliation Act,
1996.
32.3. The venue of arbitration shall be Mumbai (in case of Mumbai Refinery) or Kochi (in
case of Kochi Refinery). The award of the arbitrator so appointed shall be final,
conclusive and binding on all parties to the agreement subject to the provisions of
the Arbitration & Conciliation Act, 1996 or any statutory modification or re-
enactment thereof and the rules made thereunder for the time being in force shall
apply to the arbitration proceedings under this clause.
32.4. The arbitrator shall have power to order and direct either of the parties to abide by,
observe and perform all such directions as the arbitrator may think fit having regard
to the matters in difference i.e. dispute, before him. The arbitrator shall have all
summary powers and may take such evidence oral and/or documentary, as the
arbitrator in his absolute discretion thinks fit and shall be entitled to exercise all
powers under the Indian Arbitration & Conciliation Act 1996 including admission of
any affidavit as evidence concerning the matter in difference i.e. dispute before him.
32.5. The parties against whom the arbitration proceedings have been initiated, that is to
say, the Respondents in the proceeding, shall be entitled to prefer a cross-claim,
counter claim or set off before the Arbitrator in respect of any matter in issue arising
out of or in relation to the Agreement without seeking a formal reference of
arbitration for such counter-claim, cross claim, or set off and the Arbitrator shall be
entitled to consider and deal with the same as if the matters arising therefrom has
been referred to him originally and deemed to form part of the reference made by
the Director(Refinery).
32.6. The arbitrator shall be at liberty to appoint, if necessary any accountant or
engineering or other technical person to assist him, and to act by the opinion so
taken.
32.7. The arbitrator shall have power to make one or more awards whether interim or
otherwise in respect of the dispute and difference and in particular will be entitled to
make separate awards in respect of claims of cross claims of the parties.
Instruction to Bidders Page 20 of 21
32.8. The arbitrator shall be entitled to direct any one of the parties to pay the costs to the
other party in such manner and to such extent as the arbitrator may in his discretion
determine and shall also be entitled to require one or both the parties to deposit
funds in such proportion to meet the arbitrators expenses whenever called upon to
do so.
32.9. The parties hereby agree that the courts in the city of Mumbai (in case of Mumbai
Refinery) or Kochi (in case of Kochi Refinery) alone shall have jurisdiction to entertain
any application or other proceedings in respect of anything arising under this
agreement and any award or awards made by the Sole Arbitrator hereunder shall be
filed (if so required) in the concerned courts in the city of Mumbai (in case of
Mumbai Refinery) or Kochi (in case of Kochi Refinery) only.
33. GENERAL POINTS:
33.1. BPCL reserves the right to extend due dates of tender, accept or reject any tender in
part or full, without assigning any reason whatsoever. BPCL also reserves its right not
to accept the lowest rates quoted by the bidders and also to give purchase
preference to Public Enterprises, as admissible under the existing policies of
Government of India and to JVs/ Subsidiaries as per BPCL guidelines.
33.2. Offers and all correspondence must be in English language only.
33.3. Any effort by bidder or bidder’s agents, consultant or representative, howsoever
described, to influence the owner in any way concerning scrutiny/ consideration/
evaluation/ comparison of the bid or decision concerning award of contract shall
entail rejection of the bid.
33.4. BPCL reserves the right to reject any or all the tenders without assigning any reasons
whatsoever. Also BPCL reserves the absolute right to reject any or all the
bids/tenders solely based upon the past unsatisfactory performance by the
bidder/bidders in BPCL, the opinion/ decision of BP CL regarding the same being final
and conclusive.
Instruction to Bidders Page 21 of 21
BHARAT PETROLEUM CORPORATION LIMITED
Central Procurement Organisation (Refineries)
SUBJECT : SUPPLY OF JFTOT WITH INTERFEROMETRIC TUBE RATING (ITR) OR
ELLIPSOMETRIC (ETR) FOR QUALITY ASSURANCE LABORATORY IN BPCL -
MUMBAI REFINERY
REF : CRFQ NO. 1000287065, E-tender No. 28368
ACCEPTANCE OF “INSTRUCTIONS TO BIDDERS”
We, M/s. __________________________________________________ having office at
______________ read INSTRUCTIONS TO BIDDERS and confirm our acceptance to all the
terms and conditions as mentioned herein in the document except for deviations
mentioned in the deviation form.
Deviations : YES / NO
(Bidder to tick)
If yes, same is mentioned in Annexure-12 i.e. TECHNICAL DEVIATION FORM and
Tel. No. : _________________________ Name : ______________________
Fax No. ___________________________ Official Seal : ___________________
COMMERCIAL CONDITIONS (INDIAN BIDDERS)
SR. NO. INSTRUCTIONS VENDOR'S ACTION RESPONSE
1.0 Indicate Despatch point TO SPECIFY
1.2 Confirm that the Prices shall be FIRM till complete execution of the order and shall not be subject to variation on any account.
TO NOTE AND CONFIRM
1.3 TAXES & DUTIES
1.3.1 If the bidder in his quotation specifies that Taxes are not applicable due to any reason, the same shall be borne by the bidder, if it becomes applicable any time during the tenure of the contract.
TO NOTE AND CONFIRM
1.3.2 Indicate the HSN Code of the offered Item/s
TO SPECIFY
1.3.3 Statutory variation in Taxes and Duties during contractual delivery period shall be to BPCL account. Any increase in the rate of Taxes and Duties beyond CDD shall be to vendor’s account. Confirm acceptance
TO NOTE AND CONFIRM
1.3.4 Prices quoted shall exclude transit insurance charges as the same shall be arranged by BPCL.
TO NOTE AND CONFIRM
1.4 TRANSPORTATION
1.4.1 The scope of the vendor includes transportation of all the supplied items to BPCL-Mumbai Refinery. Vendor to confirm acceptance.
TO NOTE AND CONFIRM
1.5 DELIVERY PERIOD
1.5.1 All the supplies as per the tender shall be delivered at site within 10 weeks from the date of LOA. The reciept of the equipment at site shall be considered as Delivery date for calculation of Price reduction for delay.
TO NOTE AND CONFIRM
1.5.2 Inspection certificate: Internal Test Certificate, Quality assurance certificate, Conformity certificate and Country of Origin Certificate for the equipment are to be submitted with Invoice during supply.
TO NOTE AND CONFIRM
1.5.3 Owner reserves the right for rejecting the offer/offers not meeing the above delivery period.
TO NOTE AND CONFIRM
1.5.4 In case vendor is ready to provide the items earlier than the above desired period, vendor to indicate the earliest delivery period
TO INDICATE
1.6 VALIDITY
1.6.1 Confirm quoted prices are valid for acceptance up to 120 days from the final due date / extended due date of RFQ.
TO NOTE AND CONFIRM
1.6.2 On account of exigencies, if the bidder is requested to extend the validity of their offer, the same should be extended without any deviation and without any change in price. Otherwise, in such an event, the offer is liable to be rejected.
TO NOTE AND CONFIRM
1.6.3 BPCL reserves the right to order the 2 years' mandatory/ consumable spares within a period of 24 months from the date of Purchase Order for original equipment. Hence, vendor to confirm that the validity of the mandatory/ consumable spares' prices shall be for a minimum period of 24 months from the date of ordering of the Instrument.
TO NOTE AND CONFIRM
1.7 PERFORMANCE BANK
GUARANTEE
1.7.1 Confirm that the vendor will furnish Performance Bank Guarantee for 10% of supply order value in the prescribed format from any Scheduled Indian Bank as per clause 14 of General Purchase Conditions (GPC) and as per format of PBG attached. (Annexure-9)
TO NOTE AND CONFIRM
1.7.2 The PBG should be valid for a period of 24 months from the date of supply or 18 months from the date of commissioning (Guarantee period of 12 months from the date of commissioning + 6 months claim lodging period) whichever is earlier. The PBG should be sent to BPCL directly by Vendor's Banker.
TO NOTE AND CONFIRM
1.7.3 In case submission of PBG is not accepted by the vendor, their offer will be liable for rejection.
TO NOTE AND CONFIRM
1.8 PART ORDER/ REPEAT ORDER
1.8.1 Part order shall be accepted by the vendor without any stipulation of minimum order value/ quantity. (However individual quantities will not be split).
TO NOTE AND CONFIRM
1.8.2 In case of part order, all lumpsum charges quoted extra, if any, viz. Documentation, testing,packing, other charges etc., can be considered on prorata value basis. Confirm compliance.
TO NOTE AND CONFIRM
1.8.3 Repeat Order : Vendor to confirm acceptance of repeat order within 12 months from the date of basic Purchase Order (PO).
TO NOTE AND CONFIRM
1.9 PRICE REDUCTION SCHEDULE
1.9.1 Acceptance to price reduction for delay in delivery beyond contractually agreed schedule @ ½% of undelivered order value per week of delay or part thereof, subject to a ceiling of 5% of total order value as per Clause No. 20 of BPCL’s GPC.
TO NOTE AND CONFIRM
1.9.2 In case this point is not accepted by the vendor, loading shall be done as per Clause 1.12.1.
TO NOTE AND CONFIRM
1.10 PAYMENT TERMS
1.10.1 For Supply: 100% payment against Receipt of Material at BPCL Site within 30 days through NEFT/RTGS and on submission of 10% Performance Bank guarantee (PBG) as specified and on submission of technical documents.
TO NOTE AND CONFIRM
1.10.2 For Installation, Commissioning & Training: 100% after successful completion of the Installation, Commissioning and Training based on certification from the Engineer-In-Charge.
TO NOTE AND CONFIRM
1.10.3 For Annual Maintenece Contract (AMC), Quarterly payment based on certification from the Enginner-In-Charge.
TO NOTE AND CONFIRM
1.10.4 Bank charges shall be to respective Accounts
TO NOTE AND CONFIRM
1.10.5 TAX DEDUCTION AT SOURCE (TDS): Tax deduction at source (TDS) at the applicable rates will be deducted from the running bills. Necessary certificates in this regard will be issued from BPCL.
TO NOTE AND CONFIRM
1.11 EVALUATION CRITERIA
Price evaluation will be done on overall landed cost basis including cost of Instrument,Operation and Maintenence spares for 2 years, charges for Installation, Commissiong & Training and AMC for 2 years as per the Price bid format. The landed cost will be calculated considering all duties and taxes, Freight, Octroi/Entry Tax (if any), GST, any other charges etc., and loading on commercial deviations (if any).
TO NOTE AND CONFIRM
1.12 LOADING CRITERIA FOR COMMERCIAL DEVIATION
1.12.1 Price Reduction for Delayed Deliveries (Considering GPC clause) of 0.5% per week of delay upto max 5% of total order value): In case the vendor does not accept the delayed delivery clause or take exceptions to the % rate mentioned in GPC, loading shall be done to the extent of maximum of 5% on the total order value or the differential % not agreed by the supplier.
TO NOTE AND CONFIRM
1.13 GENERAL
1.13.1 Confirm acceptance of BPCL’s `General Purchase Conditions’ & Special Purchase Conditions.
TO NOTE AND CONFIRM
1.13.2 Indicate relationship with any of BPCL Directors.
TO SPECIFY
1.13.3 Please confirm you have not been banned or delisted by any Government or Quasi Government agencies or Oil PSEs. If you have been banned, then this fact must be clearly stated.
TO NOTE AND CONFIRM
1.13.4 You are requested to furnish the following information for e-payment: a) Name of the vendor/contractor partyb) Account No. of the partyc) Bank & Branch Name where the above account is maintainedd) Type of account (current/saving/cash credit A/c)e) Branch code of the above bank branchf) The 9 digit MICR code of the above branch (which is printed in the cheques issued by the Branch available with the A/c holder).
TO SPECIFY
1.13.5 If the items are covered under DGS&D rate contract, confirm that a copy of rate contract is enclosed with your offer.
TO NOTE AND CONFIRM
1.13.6 If you are registered under NSIC / MSE (Micro and Small Enterprises), please provide the certificate towards the same.
TO NOTE AND CONFIRM AND PROVIDE SUPPORTING DOCUMENTS
1.13.7 Confirm whether you are registered under NSIC / MSE (Micro and Small Enterprises).
TO CONFIRM
1.13.8 Bidders, claiming purchase preference as MSE, need to submit the following documents: a. Notarized copy of all the pages of the EM-II certificate issued by the appropriate authorities mentioned in the Public procurement policy of MSEs-2012. b. Vendors’ declaration on a duly notarized Rs.100 stamp paper stating that, in the event of award of contract, all the ordered supplies shall be made from the unit for which MSE certificate has been submitted.
TO CONFIRM SUBMISSION
SIGNATURE AND SEAL
SR. NO. INSTRUCTIONS VENDOR'S ACTION RESPONSE
1.0 Confirm that you have quoted firm prices on
FCA International Port of Exit in the price bid.
TO CONFIRM
1.1 All FCA Charges/ Inland tranportation to FCA
Port of despatch shall be inclusive in the
above price.
TO CONFIRM
1.2 Indicate International Seaport/Airport of Exit TO SPECIFY
1.3 Confirm that the firm Air freight charges
(including all service charges to shipping line,
BAF/CAF etc) has been quoted as
percentage of the FCA price for Air
transportation to Mumbai airport in the
format for Taxes, Duties and Freight
(Annexure-11) and this freight charges shall
remain firm through out the currency of the
contract.
TO NOTE AND CONFIRM
1.4 BPCL reserves the option to place order on
FCA or on CFR basis during the currency of
the contract.Confirm acceptance.
TO NOTE AND CONFIRM
1.5 Service charges to shipping agencies
(including BAF/CAF) shall be borne by the
vendor if order is converted on CFR basis.
TO NOTE AND CONFIRM
1.6 Prices quoted must exclude transit insurance
charges from FCA International Port as the
same shall be arranged by the Purchaser.
However, transit insurance charges for inland
transit up to FCA International Port of exit
must be included by you in your prices.
TO NOTE AND CONFIRM
1.6 TAXES & DUTIES
1.6.1 All taxes, duties and levies of any kind
payable upto FCA International Port of exit
shall be borne by you. Confirm compliance.
TO NOTE AND CONFIRM
1.6.2 Export permit/license if required shall be
Bidder’s responsibility & any expenditure
towards same will be borne by you. Confirm
compliance.
TO NOTE AND CONFIRM
1.7 DELIVERY PERIOD
1.7.1 In case of order on FCA Basis, the FCA
delivery period for all supplies shall not be
later than 10 weeks from the date of LOA.
TO NOTE AND CONFIRM
ANNEXURE-10B
M/s ____________________________(Bidder)
Signature : ___________________________
BHARAT PETROLEUM CORPORATION LIMITED
E-Tender System No:28368
Enquiry/CRFQ No. : 1000287065
Offer No. ____________________(Bidder’s Ref.)
Tel. No. : _________________________
COMMERCIAL CONDITIONS (NON-INDIAN BIDDERS)
Fax No. ___________________________ Official Seal : _________________________
Name : ______________________________
Page 1
SR. NO. INSTRUCTIONS VENDOR'S ACTION RESPONSE
COMMERCIAL CONDITIONS (NON-INDIAN BIDDERS)
1.7.2 In case the order is converted to CFR basis,
delivery period for supplies at Mumbai airport
for all supplies shall not be later than 12
weeks from the date of LOA. The reciept of
the supplies at Mumbai airport shall be
considered as Delivery date for calculation of
Price reduction for delay.
TO NOTE AND CONFIRM
1.7.3 Owner reserves the right for rejecting the
offer/offers not meeing the above delivery
period
TO NOTE AND CONFIRM
1.7.4 Furnish Country of origin from where the
goods have been offered.
TO SPECIFY
1.7.5 Certificate for Country of Origin shall
accompany the shipping documents.
TO NOTE AND CONFIRM
1.8 CURRENCY OF QUOTE
1.8.1 Furnish the currency of quote. TO SPECIFY
1.8.2 Change in currency once quoted will not be
allowed. Confirm compliance.
TO NOTE AND CONFIRM
1.9 VALIDITY
1.9.1 Confirm quoted prices are valid for
acceptance up to 120 days from the final due
date / extended due date of RFQ.
TO NOTE AND CONFIRM
1.9.2 On account of exigencies, if the bidder is
requested to extend the validity of their offer,
the same should be extended without any
deviation and without any change in price.
Otherwise, in such an event, the offer is liable
to be rejected.
TO NOTE AND CONFIRM
1.9.3 BPCL reserves the right to order 2 years'
mandatory / consumable spares within a
period of 24 months from the date of
Purchase Order for original equipment.
Hence, vendor to confirm that the validity of
the mandatory / consumable spares' prices
shall be for a minimum period of 24 months
from the date of ordering of the Instrument.
TO NOTE AND CONFIRM
1.10 CONSIGNMENT DETAILS
1.10.1 Indicate Consignment weight (net and gross)
& volume of the consignment.
TO SPECIFY
1.10.2 Vendor to provide Customs Tariff Number
(HSN Number) of the supplies.
TO SPECIFY
1.11 PERFORMANCE BANK GUARANTEE
1.11.1 Confirm that the vendor will furnish
Performance Bank Guarantee for 10% of
supply order value in the prescribed format
from any Scheduled Indian Bank as per
clause 14 of General Purchase Conditions
(GPC) and as per format of PBG attached.
(Annexure-9)
TO NOTE AND CONFIRM
1.11.2 The PBG should be valid for a period of 24
months from the date of supply or 18 months
from the date of commissioning (Guarantee
period of 12 months from the date of
commissioning + 6 months claim lodging
period) whichever is earlier. The PBG should
be sent to BPCL directly by Vendor's Banker.
TO NOTE AND CONFIRM
1.11.3 In case PBG is not accepted by the vendor,
the offer will be liable for rejection.
TO NOTE AND CONFIRM
1.11.4 Confirm quoted prices shall remain firm and
fixed till complete execution of order. Price
Variation shall not be considered on any
account. Confirm compliance.
TO NOTE AND CONFIRM
Page 2
SR. NO. INSTRUCTIONS VENDOR'S ACTION RESPONSE
COMMERCIAL CONDITIONS (NON-INDIAN BIDDERS)
1.12 PART ORDER / REPEAT ORDER
1.12.1 Part order shall be accepted by the vendor
without any stipulation of minimum order
value/ quantity. (However individual quantities
will not be split).
TO NOTE AND CONFIRM
1.12.2 In case of part order, confirm all lumpsum
charges quoted extra, if any, viz.
Documentation, Testing, Packing, Crating,
Handling, FCA charges etc., can be
considered on prorata value basis. Confirm
compliance.
TO NOTE AND CONFIRM
1.12.3 Repeat Order : Vendor to confirm acceptance
of repeat order within 12 months from the
date of basic Purchase Order (PO).
TO NOTE AND CONFIRM
1.13 PRICE REDUCTION SCHEDULE
1.13.1 Acceptance to price reduction for delay in
delivery beyond contractually agreed
schedule @ ½% of undelivered order value
per week of delay or part thereof, subject to a
ceiling of 5% of total order value as per
Clause No. 20 of BPCL’s GPC.
TO NOTE AND CONFIRM
1.13.2 In case this point is not accepted by the
vendor, loading shall be done as per Clause
1.16.1
TO NOTE AND CONFIRM
1.14 PAYMENT TERMS
1.14.1 For Supply: 100% of the FCA/CFR value
shall be paid through an irrevocable letter of
Credit or Cash Against Documents. The
Letter of Credit shall be established only on
receipt of acceptance of BPCL’s
LOI/Purchase Order along with submission of
10% Performance Bank Guarantee (PBG) as
specified and on submission of technical
documents.
TO NOTE AND CONFIRM.
VENDORS TO CONFIRM
WHETHER THEY
CONFIRM LC OR CAD.
1.14.2 Please note that in the event of delay in
delivery, payment shall be released after
making price reduction from your bills and
relevant clause in this respect shall be
inserted in L/C.
TO NOTE AND CONFIRM
1.14.3 Bidder to provide the bank details, Swift code
etc. for the above purposes along with the
unpriced part of the bid.
TO SPECIFY
1.14.4 Vendor to confirm that Duties in India is not
included in the price and shall be borne by
BPCL and that overseas taxes & duties are
included in the price.
TO NOTE AND CONFIRM
1.14.5 Confirm all taxes, duties and levies of any
kind payable upto FCA port of Exit shall be
borne by supplier
TO NOTE AND CONFIRM
1.14.6 For Installation, Commissioning & Training
Sevices: 100% through wire transfer after
successful completion of the Installation,
Commissioning and Training based on
certification from the Engineer-In-Charge.
TO NOTE AND CONFIRM
1.14.7 For Annual Maintenece Contract (AMC),
Quarterly payment through wire transfer
based on certification from the Enginner-In-
Charge.
TO NOTE AND CONFIRM
Page 3
SR. NO. INSTRUCTIONS VENDOR'S ACTION RESPONSE
COMMERCIAL CONDITIONS (NON-INDIAN BIDDERS)
1.14.8 Applicable GST and with-holding tax under
Indian Income Tax will be to BPCL Account.
This shall be considered in evaluation of the
offer. Income Tax Permanent Account
Number (PAN) and the copy of the PAN Card
shall be submitted by the bidder along with
the un-priced part of the bid
TO NOTE AND CONFIRM
1.14.9 TAXES, DUTIES AND LEVIES IN FOREIGN
COUNTRIES:
The BIDDER / CONTRACTOR shall accept
full and exclusive liability at his own cost for
the payment of any and all taxes, duties,
cesses and levies howsoever designated, as
are payable to any government, local or
statutory authority in any country other than
India as are now in force or as are hereafter
imposed, increased or modified and as are
payable by BIDDER / CONTRACTOR, his
agents, Sub-Contractors and its/ their
respective employees for or in relation to the
performance of this Contract. The BIDDER /
CONTRACTOR shall be deemed to have
been fully informed with respect to all such
liabilities and considered and included the
same in its bid and the Contract Price shall
not be varied in any way on this account.
TO NOTE AND CONFIRM
1.14.10 Bidder to confirm that bank charges at
respective ends shall be respective accounts.
However LC amendmend charges due to
reasons attributable to bidder shall be borne
by the bidder.
TO NOTE AND CONFIRM
1.14.11 In case vendor insists for Confirmed LC,
confirmation charges are to be borne by the
vendor.
TO NOTE AND CONFIRM
1.15 EVALUATION CRITERIA
1.15.1 Quoted prices in foreign currency shall be
considered for evaluation. Exchange rate as
per SBI TT Selling rate on the previous
working day to the date of opening of the
price bid shall be considered for conversion
of the offer to INR for comparison and
evaluation of the quotes.
TO NOTE AND CONFIRM
1,15.2 Price evaluation will be done overall landed
cost basis including cost of Instrument,
Operation and Maintenence spares for 2
years, charges for Installation, Commissiong
& Training and AMC for 2 years as per the
Price bid format The landed cost will be
calculated considering all duties and taxes,
Freight, clearance charges, letter of credit
charges (if applicable),Taxes (if any), GST,
any other charges etc., and loading on
commercial deviations (if any).
TO NOTE AND CONFIRM
Page 4
SR. NO. INSTRUCTIONS VENDOR'S ACTION RESPONSE
COMMERCIAL CONDITIONS (NON-INDIAN BIDDERS)
1.16 LOADING CRITERIA FOR COMMERCIAL
DEVIATION1.16.1 Price Reduction for Delayed Deliveries
(Considering GPC clause) of 0.5% per
week of delay upto max 5% of total order
value):
In case the vendor does not accept the
delayed delivery clause or take exceptions to
the % rate mentioned in GPC, loading shall
be done to the extent of maximum of 5% on
the total order value or the differential % not
agreed by the supplier.
TO NOTE AND CONFIRM
1.17 GENERAL
1.17.1 Confirm acceptance of BPCL’s `General
Purchase Conditions’ & Special Purchase
Conditions.
TO NOTE AND CONFIRM
1.19 Indicate relationship with any of BPCL
Directors.
TO SPECIFY
1.20 Please confirm you have not been banned or
delisted by any Government or Quasi
Government agencies or Oil PSEs. If you
have been banned, then this fact must be
clearly stated.
TO NOTE AND CONFIRM
1.22 INDIAN AGENT
1.22.1 Confirm if Indian agent is involved. Please
specify the name and details of the Indian
agent.
TO NOTE,CONFIRM &
SPECIFY
1.22.2 The commission payable to Indian agents, if
any, in Indian Rupees in terms of agreement
(enclosing the copy of the same) shall be
paid as per government guidelines prevailing
for such payments.
TO NOTE AND CONFIRM
1.22.3 The commission to be paid to Indian agents
shall be made in Indian Rupees only based
on the exchange rate prevailing on the day of
price bid opening and would not be subject to
exchange rate variation.
TO NOTE AND CONFIRM
Page 5
SR. NO. INSTRUCTIONS VENDOR'S ACTION RESPONSE
COMMERCIAL CONDITIONS (NON-INDIAN BIDDERS)
1.22.4 The tenderers should also furnish the
following particulars of the Indian
agents/associates/and/or the foreign firms:
1) Name & address of the Indian agent, if
any.
2) Confirmation that the Indian agent is
registered with the Directorate General of
Supplies & Disposals (DGS&D), New Delhi
(enclosing a copy of their valid registration
certificate).
3) If your Indian agent is not registered with
DGS&D, New Delhi, confirm that they will get
themselves registered with them immediately
and forward a copy of the same.
4) Agency commission payable, if any, shall
be paid in Indian Rupees only after receipt of
material at site subject to furnishing a valid
Registration Certificate from DGS&D, New
Delhi.
5) The precise relationship between the
foreign manufacturer/ principals & their Indian
Agents/Associate,
6) The mutual interests which the
manufacturer/principals and the Indian
agents/associates have in the business of
each other.
7) Any payment which the agent/associate
receives in India or abroad from the
manufacturer/principal whether as a
commission for the contract or as a general
retainer fee.
8) Indian agent’s Income Tax PAN.
TO SPECIFY
SEAL AND SIGNATURE OF BIDDER
Page 6
(Name of the Company)
Signature : ___________________________
Official Seal : _________________________
S No Commercial conditions description
Freight charges for delivery at Mumbai Refinery (as % of
Base Price)
SGST in (% of Basic Price)
CGST in (% of Basic Price)
IGST in (% of Basic Price)
GST in (% of Basic Price)
Invoicing/Billing Location provided in the Price Bid
HSN/SAC Codes provided in the Price Bid
Freight charges for delivery at Mumbai Refinery (as % of
Base Price)
SGST in (% of Basic Price)
CGST in (% of Basic Price)
IGST in (% of Basic Price)
GST in (% of Basic Price)
Invoicing/Billing Location provided in the Price Bid
HSN/SAC Codes provided in the Price Bid
SGST in (% of Basic Price)
CGST in (% of Basic Price)
IGST in (% of Basic Price)
GST in (% of Basic Price)
Invoicing/Billing Location provided in the Price Bid
HSN/SAC Codes provided in the Price Bid
SGST in (% of Basic Price)
CGST in (% of Basic Price)
IGST in (% of Basic Price)
GST in (% of Basic Price)
Invoicing/Billing Location provided in the Price Bid
HSN/SAC Codes provided in the Price Bid
SGST in (% of Basic Price)
CGST in (% of Basic Price)
IGST in (% of Basic Price)
GST in (% of Basic Price)
Invoicing/Billing Location provided in the Price Bid
ANNEXURE-11A
1.0 Supply, Inspection & Testing of JFTOT with interferometric Tube Rating (ITR) or Ellipsometric (ETR)
including accessories/ Commissioning spares & tools as per specifications of the tender:
E mail ID:
BHARAT PETROLEUM CORPORATION LIMITED
M/s ____________________________
Offer No. ____________________(Bidder’s Ref.)
Contact Person's Name & Mobile No__________________
(CPO-R)
2.0 Spares for two years' trouble free operation and maintenance for the above:
Applicable to Supply and Services at BPCL-
Mumbai Refinery
REF. : CRFQ No. 1000287065, e-Tender No: 28368
APPLICABLE CHARGES AND GST (INDIAN BIDDERS).
3.0 Charges for Installation, Commissioning and Training Service of the Instrument at BPCL Quality Assurance
Laboratory as per scope of the tender:
4.0 Charges for Annual Maintenance Contract for the 1st year after guarrantee period is over as per scope of the
tender:
5.0 Charges for Annual Maintenance Contract for the 2nd year after guarrantee period is over as per scope of the
tender:
Page 1
S No Commercial conditions description
1.0 Supply, Inspection & Testing of JFTOT with interferometric Tube Rating (ITR) or Ellipsometric (ETR)
Applicable to Supply and Services at BPCL-
Mumbai Refinery
HSN/SAC Codes provided in the Price Bid
Notes :
VENDER NAME
SIGNATURE AND SEAL OF THE BIDDER
1) Vendor shall only indicate the current applicable Goods and Service Tax (GST) for all the items in tender in
percentage . If any of the taxes are not applicable for the tender, vendor shall indicate NIL against the same in
relevant space provided.
I hereby confirm that above commercial conditions shall supersede the clauses if any repeated anywhere
3) Tax Ddducted at Source (TDS) as applicable shall be deducted and necessary certificate shall be issued by
BPCL.
2) If vendor has multiple Invoicing / Billing location (State), please indicate with items Sr. Nos.
Page 2
M/s ____________________________(Bidder)
Signature : ___________________________
Name : ______________________________
Official Seal : _________________________
S No Commercial conditions description Vendor's Action Vendor's response
Air Freight Charges (% on FCA price) Vendor to specify
Port handling charges (%)
Custom clearance charges (%)
Inland transportation to site including service tax (%)
Any other charges/Taxes/Customs duties (%)
Air Freight Charges (% on FCA price) Vendor to specify
Port handling charges (%)
Custom clearance charges (%)
Inland transportation to site including service tax (%)
Any other charges/Taxes/Customs duties (%)
GST/ Income tax (%)
GST/ Income tax (%)
GST/ Income tax (%)
Note:
SIGNATURE AND SEAL OF THE BIDDER
Fax No. ___________________________
Vendor shall provide % rates against each item in response column. If any of the conditions are not applicable vendor to specify
Nil/NA
ANNEXURE-11B
BHARAT PETROLEUM CORPORATION LIMITED
Offer No. ____________________(Bidder’s Ref.)
E-Tender system No: 28368
Enquiry /CRFQ No. : 1000287065
Tel. No. : _________________________
Shall be suitably loaded as per Guidelines
Shall be suitably loaded as per Guidelines
FORMAT FOR PROVIDING FREIGHT TAXES, DUTIES ETC (NON INDIAN BIDDERS).
Shall be suitably loaded as per Guidelines
Shall be suitably loaded as per Guidelines
5.0 Charges for Annual Maintenance Contract for the 2nd year after guarrantee period is over as per scope of the tender:
Shall be suitably loaded as per Guidelines
Shall be suitably loaded as per Guidelines
1.0 Supply, Inspection & Testing of JFTOT with interferometric Tube Rating (ITR) or Ellipsometric (ETR) including
accessories/ Commissioning spares & tools as per specifications of the tender:
Shall be suitably loaded as per Guidelines
Withholding Tax (for Non Indian vendors) as applicable shall be deducted and necessary certificate shall be issued by
BPCL.
2.0 Spares for two years' trouble free operation and maintenance for the above:
3.0 Charges for Installation, Commissioning and Training Service of the instrument at BPCL Quality Assurance
Laboratory as per scope of the tender:
Shall be suitably loaded as per Guidelines
I hereby confirm that above commercial conditions shall supersede the clauses if any repeated anywhere in
Shall be suitably loaded as per Guidelines
Shall be suitably loaded as per Guidelines
Shall be suitably loaded as per Guidelines
4.0 Charges for Annual Maintenance Contract for the 1st year after guarrantee period is over as per scope of the tender:
Page 1
ANNEXURE - 12
DEVIATION FORM (TECHNICAL)
SUB : Supply of JFTOT with interferometric Tube Rating (ITR) or Ellipsometric
(ETR) for Quality Assurance Laboratory in BPCL-Mumbai Refinery.
REF. : CRFQ No. 1000287065, e-Tender No. 28368 Name of vendor: Schedule of Deviations in reference to BPCL SPECIFICATIONS 1. Vendor may give here a consolidated list of technical deviations for all sections of
the SPECIFICATIONS, which for an appropriate offer is considered unavoidable by him.
2. Deviations mentioned elsewhere in the offer shall not be taken cognizance by the COMPANY and any such deviations if indicated elsewhere other than this form will render the offer non-responsive and shall liable to be rejected.
3. Vendor shall state the reasons for the deviations in the `Remark' column. 4. All other clauses of the SPECIFICATIONS (not mentioned in this form) shall be
deemed to be fully complied by the vendor 5. Only the deviations listed herein, in conjunction with the SPECIFICATIONS, shall
constitute the contract requirements for the award of job to the vendor.
Sr. No.
Annexure- No.
Clause No.
Requirement of BPCL
SPECIFICATIONS
Deviations to the SPECIFICATIONS
Remarks
1 2 3 4 5 6
Vendor Signature of the authorized signatory : Name of the authorized signatory : Stamp & Date :
ANNEXURE - 13
DEVIATION FORM (COMMERCIAL)
SUB : Supply of JFTOT with interferometric Tube Rating (ITR) or Ellipsometric
(ETR) for Quality Assurance Laboratory in BPCL-Mumbai Refinery
REF. : CRFQ No. 1000287065, e-Tender No. 28368 Name of vendor: Schedule of Deviations in reference to COMMERCIAL TERMS AND CONDITIONS 1. Vendor may give here a consolidated list of Commercial deviations for all
sections of the tender document, which for an appropriate offer is considered unavoidable by him.
2. Deviations mentioned elsewhere in the offer shall not be taken cognizance by the COMPANY and any such deviations if indicated elsewhere other than this form will render the offer non-responsive and shall liable to be rejected.
3. Vendor shall state the reasons for the deviations in the `Remark' column. 4. All other clauses of the COMMERCIAL TERMS AND CONDITIONS (not
mentioned in this form) shall be deemed to be fully complied by the PCMS vendor
5. Only the deviations listed herein, in conjunction with the COMMERCIAL TERMS AND CONDITIONS, shall constitute the contract requirements for the award of job to the vendor.
Sr. No.
Annexure- No.
Clause No.
Commercial terms and conditions
Deviations Remarks
1 2 3 4 5 6
Vendor
Signature of the authorized signatory : Name of the authorized signatory : Stamp & Date :
Annexure - 14
FORMAT FOR BIDDER’S INFORMATION
1 Name of Bidder
2 Address for Communication
3 General contact details viz.
e mail address, telephone no., and fax no.
Type of Organisation:
Government Dept. / Public Sector
Undertaking / Public Limited Company /
Private Limited Company / Partnership /
Proprietorship / Others (Pl. specify)
Location of Registered Office , in the case of
Company
Place and Year of the Incorporation
4 Whether bidder is a manufacturer OR
authorized dealer
5 If manufacturer, please attach certificate of
registration
6 If authorized dealer, please attach
Manufacturer’s Authorization Form (MAF)
7 Bidder Status : Indian or Foreign
8 Indian Income Tax PAN Number:
(Note : In case where Indian Income Tax
Deduction at Source is applicable, non-
availability of PAN Number will entail a higher
deduction)
9 In case of Foreign, whether the bidder is
having any Permanent Establishment in India,
through which business transactions in India
are carried out.
In case of Foreign ,TAX RESIDENCY CERTIFICATE
In case of Foreign, kindly submit Form 10F
duly signed and stamped
10 IN CASE BIDDER IS A MANUFACTURER FOR ITEMS
UNDER REFERENCE:
10.1 Address of Factory:
10.2 GST Registration Number(For Indian bidders)
11 IN CASE BIDDER IS A DEALER / TRADER / SERVICE
PROVIDER FOR ITEMS UNDER REFERENCE:
11.1 Central Excise Registration Number, if any(for
issuing Cenvatable invoice under Cenvat
Credit Rules) (For Indian Bidders)
11.2 Service Tax Registration Number, if any (For
Indian Bidders)
11.3 Sales Tax / VAT / CST Registration Number
(For Indian Bidders)
12 CONTACT PERSON’S DETAILS:
12.1 Name and address of the person who is
authorized to participate in the tender.
12.2 E-mail id
12.3 Telephone No.- Landline
12.4 Mobile Number.
12.5 Fax number
13 Average Annual Turnover of the business
14 Whether the bidder falls under the category
of Micro & Small Enterprises (MSE) as per the
MSME Policy of Govt. of India. If YES,
whether proof for the same enclosed with the
bid?
Annexure 15
ANTI PROFITEERING DECLARATION
To whomsoever it may concern
I, Mr. __________, proprietor of M/s XYZ (similar salutations for other authorized signatories) hereby
solemnly and sincerely declare, that I have abided with all the laws and rules, as applicable on me/my
firm/my company from time to time, in my dealing with M/s Bharat Petroleum Corporation Limited
(‘BPCL’), including but not limited to Section 171 of the Central Goods and Services Tax Act, 2017.
In furtherance and compliance of the said section, I declare, that I have made commensurate reduction
in the prices of the goods and/or services as provided by me/my firm/my company to BPCL on account of
any input tax credits availed by me/my firm/my company as a registered taxable person or the reduction
in the price on account of any reduction in the tax rate, as applicable, from time to time.
I declare that the foregoing is true and correct and the same is a legal obligation and failure to fulfill it
could result in penalties under state law.
Name-
Company Seal-
Signature-
Date-
Annexure 16
Annexure – 17
SUBJECT: Supply of JFTOT with interferometric Tube Rating (ITR) or
Ellipsometric (ETR) for Quality Assurance Laboratory in BPCL-Mumbai