BHARAT PETROLEUM CORPORATION LIMITED , … petroleum corporation limited , cpo-refineries mahul refinery, mahul , mumbai- 400 074. crfq no. 1000232362 (e tender sys no: 1627) page

BHARAT PETROLEUM CORPORATION LIMITED , CPO-REFINERIES

MAHUL REFINERY, MAHUL , MUMBAI- 400 074.

CRFQ NO. 1000232362 (E Tender Sys No: 1627)

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BHARAT PETROLEUM CORPORATION LTD

(REFINERIES DIVISION)

MUMBAI

CENTRAL PROCUREMENT ORGANISATION-REFINERIES

[CPO – R]

TENDER ( CRFQ No. 1000232362),

E TENDER SYSTEM NO:1627

FOR

MARK*VIe TMR CONTROL SYSTEM FOR FRAME 5 GAS TURBINE (GT#1) AT

BPCL-MUMBAI REFINERY ALONG WITH INSTALLATION AND

COMMISSIONING OF THE MARK VI e PANEL

Due Date 11:00 Hrs (IST) on 11.05.2015

Unpriced Bid Opening : 11:15 Hrs (IST) on 11.05.2015

Address for contact:

Bharat Petroleum corporation Limited

CPO-Refineries

Mumbai Refinery, Chembur, Mahul

Mumbai 400 074

Fax No.91-22-25544082

Tel No. 91-484-2821654

Email : [email protected]/[email protected]




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TENDER NO: CRFQ NO. 1000232362 FOR MARK*VIe TMR CONTROL SYSTEM FOR

FRAME 5 GAS TURBINE (GT#1) AT BPCL-MUMBAI REFINERY ALONG WITH

INSTALLATION AND COMMISSIONING OF THE MARK VI e PANEL

Introduction

Bharat Petroleum Corporation Limited, CPO-Refineries invites bid through e-tendering for supply of 1

set of Mark*VIe TMR control system for FRAME 5 Gas Turbine (GT#1) along with installation and

commissioning of the Mark VIe panel at BPCL-Mumbai Refinery, Mahul, Chembur, Mumbai-400074

The bids are invited through E tendering platform under Two bid system (i.e. Part 1 – Techno-

commercial Bid & Part 2 - Priced Bid) as outlined in bid documents.

(Contact person: P.H.S.Mani, Manager (CPO-R), KR- Coordination,

Phone: 0091-484-2821654/09847205529).

The complete set of tender documents consist of the following

Sr. No.

Description Ann

1 General Instruction to bidders 1

2 Commercial terms and conditions 2

3 Format for indicating percentage of freight, taxes and duties 3

4 Schedule of prices 4

5 General Purchase conditions 5

6 Integrity Pact Document 6

7 Format for Performance Bank Guarantee 7

8 Instruction/guidelines for E tendering 8

Bidder to note that the above Annexures 1 to 7 duly filled in/duly signed and stamped along with

supporting documents shall be uploaded along with the Unpriced/Technical bid. No prices shall be

indicated in any of the above documents.

9 Price bid 9

Bidder to note that prices shall be filled only in Annexure-9 and shall be uploaded in the Priced

section.

The Technical specifications and scope of work are given herewith below




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MK-Vie Control unit technical specifications Specs for up gradation of existing Mark-V control system of GT#1 Frame-V to Mark VIe control system with TME configuration for BPCL, MUMBAI The upgrade shall consist of One (1) Mark* VIe panel with Two (2) desktop HMI’s in Control room. Upgrade of any other system, cabling, instrumentation and any other scope not included in this proposal is the responsibility of BGGTS. The new Mark* VIe TMR control panel shall replace the existing Mark* V panel with Two (02) new desktop HMIs in Control Room. This HMI will provide the operator interface to the new control system. The project shall include a GE factory engineer to convert the operating site software, to perform a software audit of translated code, to perform simulation testing, and to archive software for unit records. The customer shall be provided with an electronic copy of the conversion software so that the Field Engineer will install in the new Mark* VIe hardware and download in the HMI. During the installation, the Field Engineer will exercise off-line and on-line procedures to test the newly enhanced Mark* VIe, HMI, and network solution. The existing FR-V GT currently has Mark* V TMR control system and this shall be upgraded to Mark-VIe TMR. The existing panel shall be replaced with the new Mark-VIe TMR panel. The size of the new panel shall be (2000mmW x 800mmD) NEMA1 with RAL 7035 color. The Mark-VIe platform shall provide a triple modular redundant (TMR). The Mark-VIe shall be with wide variety of I/O that shall allow following functions in addition to turbine controls.

• Triple Coil Applications / Dual LVDT’s - (VSVO module)

• RTD and T/C monitoring

• PT and CT Monitoring (VGEN module-for generator applications)

• Generator Temperature Monitoring

• Primary Overspeed trip (TTUR module) for Primary trip & synchronization

• Independent Emergency Over speed Trip (PPRO) for backup trip & synchronization check.

• Auto-synchronising facility Specifications Controllers (Main Processors) Type: QNX* operating system

Redundancy: Triple; on-line repair

Frame rate: 10ms in any configuration




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Networks: IONet: 100MB Ethernet; Triple

199 I/O blocks max. Per redundant network

Distance from Controller to I/O boards:

Unit Data Highways 10/100MB Ethernet; dual

Plant Data Highway 10/100MB Ethernet; dual

I/O Electronics I/O Processor: 32 Bit RISC CPU 266MHz; QNX operating system

Redundancy: Triple; on-line repair

LEDs: Power status, attention, link status, application-specific

Ambient temperature sensor: Diagnostic alarm

Infrared transceiver: Low level diagnostics monitor I/O, set host/function names

Operating Temperature: 25°C to +48°C

Terminations

Barrier type Full set of boards

Distance to field devices 450 m max

Power Triple redundancy input Power supply Software Format: 32-bit IEEE-854 floating point

Graphic representation: Function blocks and ladder diagrams; multiple block libraries

Programmability: Fully programmable with password protection

On-line downloads: Supported in all configurations

Architechture A single board computer is the heart of the system. It shall include the main processor and redundant Ethernet drivers for communicating with network I/O and additional Ethernet drivers for the control network. In the TMR system three of these single board computers are used in a voting configuration. A QNX real time, multi-tasking operating system shall be used for the main processor and I/O. Application software to be provided in a configurable control block language and is stored in non-volatile memory. The I/O Net shall be dedicated, full duplex, point to point protocol that provides a deterministic high speed 100MB communications network. It shall provide communication between the main processors and network I/O blocks, called I/O packs. Each I/O pack shall be mounted on a board with barrier or box-type terminal blocks. The I/O pack




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contains two Ethernet ports, a power supply, a local processor and a data acquisition board. Every I/O pack communicates directly with IO net, which enables each I/O pack to be replaced individually without affecting any other I/O in the system. Also, the I/O pack shall be able to replace without disconnecting any field wiring.

Redundancy Mark Vie shall be provided with following redundancy options

• Power sources and supplies: TRIPLE

• Controllers (main processor) : TRIPLE

• I/O network redundancy: TRIPLE

• I/O electronics: TRIPLE

• I/O packs per terminal board: TRIPLE

• Ethernet Ports / I/O pack: TRIPLE

Controller

The Mark VIe shall be Compact PCI architecture and run the QNX realtime operating system. The Mark VIe controller runs the application code and is the IO Net bus master for communication with the I/O packs. The controller communicates with I/O packs solely via IO Net. The rack and its contents shall be rated for NFPA Class 1, Div. 2 with an operating range of 0 to 60°C. Boards are front-loaded, vertical, and held in position by their connectors with guides on both sides and a faceplate that screws into the rack. The 28 V DC power supply shall be redundant power supplies for each controller of the TMR controllers. Either supply can be inserted or removed from the rack without disturbing controller operation. IO Net

Communication between the controller and the I/O packs is performed with the internal IO Net. This shall be a 100 MB Ethernet network. The IO net for BPCL (MR) shall be of triple configurations. Ethernet Global Data (EGD) and other protocols are used for communication. EGD is based on the




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UDP/IP standard (RFC 768). EGD packets are broadcast at the system frame rate from the controller to the I/O packs, which respond with input data. Industrial grade switches shall be used for the IO Net that meet the codes, standards, performance, and environmental criteria for industrial applications, including an operating temperature of -30 to 65°C (-22 to 149°F). Switches shall have provision for redundant 10 to 30 V dc power sources (200/400 mA) and are DIN rail-mounted. LEDs indicate the status of the IO Net link, speed, activity, and duplex. I/O Packs

One or multiple I/O packs are mounted on each board to digitize the sensor signal, perform algorithms, and communicate with a separate controller that contains the main processor. I/O packs shall have a local processor board that runs a QNX operating system and a data acquisition board that is unique to the type of input device. Local processors run algorithms at faster speeds than the overall control system. An infrared transceiver shall be provided for low-level diagnostics. I/O values monitoring, I/O pack host/function names shall be programmed, and error statuses can be checked Specifications • Dual 100 MB Ethernet ports • 100 MB full duplex ports • Online repair per I/O pack • Operation -30°C to 65°C (-22 °F to 149 °F) • Accuracy -30°C to 65°C (-22 °F to 149 °F) • I/O packs rated Class 1, Div. 2 • Ambient temperature sensor • LEDs: power status and attention • LEDs: Ethernet link-connected and communication-active • LEDs: application-specific • Processor: 32-bit RISC CPU 266 mHz • Infrared Transceiver: Low level diagnostics monitor I/O, set host/function names, error status • Power: 28 V dc (typical) • Internal solid-state circuit breaker and soft start The I/O Processor shall contain a temperature sensor that is accurate to within ±2°C (±3.6 °F). Detection of an excessive temperature shall generate a diagnostic alarm, and the logic shall be available in the database (signal space) to facilitate additional control action or unique process alarm messages. In addition, the temperature is continuously available in the database. A power supply shall provide a regulated 28 V dc power feed to each I/O pack. The negative side of the 28 V dc is grounded through the I/O pack metal enclosure and its mounting base. The positive side has solid-state circuit protection built-into the I/O pack with a nominal 2 A trip point. Online repair is possible by removing the 28 V dc connector, replacing the I/O pack, reinserting the power connector, and downloading software from the software maintenance tools. Terminal Blocks T-Type Barrier terminal boards with three I/O packs shall be used in MK-VIe control system of BPCL (MR)

T-type boards shall contain two 24 point, barrier-type, removable, terminal blocks. Each point shall accept two 3.0 mm2 (#12AWG) wires with 300 V insulation per point with spade or ring type lugs. In




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addition, captive clamps shall be provided for terminating bare wires. Screw spacing shall be 9.53 mm (0.375inch) minimum, center-to-center. A shield strip shall be provided next to each block, which is actually the left-hand side of the metal base where the board is mounted. Wide and narrow boards are arranged in vertical columns of high and low-level wiring that can be accessed from top and/or bottom cable entrances. T-type boards are normally surface mounted, but can also be DIN-rail mounted. I/O Interface The Mark VIe control shall be designed for direct interface to turbine and generator devices such as vibration sensors, flame scanners, linear variable differential transformers (LVDT), magnetic speed pickups, thermocouples, and resistance temperature detectors (RTD). Direct monitoring of these sensors reduces the need for interposing devices with their associated single-point failures. Direct connection to a field device reduces long-term maintenance, and enables diagnostics to directly monitor the health of devices mounted on the machinery. Contact inputs shall be powered from the 125 V dc battery bus through the Mark VIe terminal boards. Each contact input shall be optically isolated and has a 1ms time stamp for sequence of events monitoring. Terminations for existing contact inputs can be replaced one-for-one or split up for greater alarm resolution. For example, instead of having several field contacts wired to a single contact input, they can be separated into multiple contact inputs to provide a separate alarm message. Contact outputs shall be from plug-in, magnetic relays with dry, Form-C, contacting outputs (optional solid state outputs). Turbine solenoids are to be powered from the 125 V dc battery bus with suppression for each solenoid with a 3.2 A slow-blow fuse on each side of the feeder circuit. Analog inputs shall monitor 4 – 20 mA (250 Ω), which can be configured for self-powered, differential inputs, or as sensors that use a +24 V dc supply from the Mark VIe control. Selected inputs can be configured for 0 – 1mA inputs (5,000 Ω) or ±5, 10 V dc inputs. This shall interface to • Existing 4 – 20mA generator MW and MVAR transducers • Existing 0 – 5 V dc gas fuel and compressor discharge pressure transducers Analog outputs can be configured for 4 – 20 mA output (500 Ω maximum) or 0 –200 mA output (50 Ω maximum). Thermocouple inputs can be grounded or ungrounded. Software linearization shall be provided for type J and K thermocouples used on GE gas turbines plus types E, S, or T thermocouples. Existing control and over temperature thermocouples to be retained and divided between the Mark VIe controller and the backup protection module for temperature control and over temperature protection, respectively. RTD inputs can be grounded or ungrounded. Software linearization shall be provided for 10 Ω copper, 100/200 Ω platinum, or 120 Ω nickel RTDs. The generator or load compressor RTDs can be monitored directly by the Mark VIe with all turbine and driven-load temperatures being collected in a common database with other turbine generator parameters. Speed input direct interface provides redundant, magnetic speed sensor inputs to the controllers for speed control and over speed protection. Backup protection shall be provided with separate processors, and terminal boards to automatically de-energize the fuel solenoids.




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Flame input direct interface shall be provided for ultra-violet flame scanners that produce a pulsed output. This eliminates any interposing transducers and enables the diagnostics to monitor the actual light level. An alarm shall be initiated if the light level diminishes below an acceptable level due to carbon or other deposits on the scanner window. Integrating servos shall have a direct interface to the bipolar servo actuator and LVDT valve position feedback. Bi-polar servo current outputs are provided in 10, 20, 40, 80, and 120 mA ranges for fuel valves and Inlet Guide Vane (IGV) control. Mark VIe LVDT excitation shall be 7.0 Vrms at 3.2 kHz. Pulse rate inputs are also provided for servo control loops using liquid fuel-flow, pulse-rate feedback. Vibration protection shall have a direct interface for vibration protection sensors. This includes seismic (velocity) type sensors used on gas turbines. This eliminates the single-point failure of a separate monitoring system, and allows Mark VIe diagnostics to monitor seismic sensors when the turbine is running or stopped. The Mark VIe shall contains accelerometer speed-tracking filters to isolate the appropriate vibration frequencies of each shaft for the display, alarm, and protection. Proximitor input shall have direct interface for monitoring keyphasor, radial proximitor, and axial proximitor data shall be available in a common database with all turbine parameters. The fundamental (1X), first harmonic (2X), and composite vibration signals shall be collected by the Mark VIe and displayed with both magnitude and phase angle on the Human-Machine Interface (HMI). Active isolators provide buffered outputs to BNC connectors on the Mark VIe terminal boards for temporary connection to portable vibration analysis equipment. Synchronizing interface shall use generator and line potential transformers to match the generator frequency (turbine speed) to the line frequency and match the generator voltage to the line voltage through commands to the generator excitation control. The Mark VIe shall provide backup sync check protection, close the generator breaker and monitor actual breaker closure time. Control Functions

The control functions mentioned below shall be provided in the offered MK-Vie system. Startup control is an open-loop system that increases the fuel stroke reference as the turbine startup sequence progresses to preassigned plateaus. Acceleration control adjusts the fuel stroke reference according to the rate of Change of the turbine speed to reduce the thermal shock to the hot gas path parts of the turbine. Speed control uses the median speed from three speed sensors and separate shaft speed-control algorithms for each shaft in multi-shaft machine applications. The Mark VIe shall vary shaft speed reference to control real power (megawatt) output in mechanical and generator drive application. Generator load control compares the load set point with the MW feedback and adjusts the speed set point to regulate load. Mark VIe maintains a constant generator shaft speed to meet the electrical power demand and also controls the generator field through the use of VAR/Power Factor (PF) control algorithms to generate excitation raise and lower commands. A spinning reserve selection allows the machine to start automatically and await an operator input to synchronize to the grid. Selection of fast load start or pre-selected load raises the output to the pre-selected load set point limit. Selection of base or peak raises this set point to the maximum limit. Compressor load control uses the concept of Integrated Turbine Compressor Control (ITCC) and combines turbine prime mover and load compressor surge controls in a single control system. Mark VIe shall be capable of load sharing single stage and multiple stage compressors; as well as providing process controller capability for pressure, temperature, level or flow parameters. The surge control and




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protection algorithms allow operation closer to the surge line by anticipating surge events and taking corrective action to prevent surge events before they occur. Exhaust temperature control algorithms sort the input from each thermocouple from the highest to the lowest temperature. They automatically reject bad thermocouple data, average the remaining data values, and execute the control algorithm based upon the average calculated temperature. Redundant transducers monitor the compressor discharge pressure and bias the temperature control to correct for ambient conditions and the corresponding variations in mass flow. Inlet guide vane control modulates the position of the compressor stator vanes to provide optimum compressor and unit operation. During startup, the guide vanes open as the turbine speed increases. When the unit is online, the guide vanes modulate to control turbine airflow temperature to optimize combustion system and combined cycle performance. Emissions control shall be available with diluent (water or steam) injection via a multinozzle quiet combustor to quench flame temperature and reduce thermal NOx formation. Dry Low Nox (DLN) control using lean-burning, pre-mixed flame combustors is available without the need for water or steam injection.

Fuel control is a reference from the governor and feedback of the fuel control valves. The Fuel Stroke Reference (FSR) is determined by the turbine parameter (speed, temperature, and so on) calling for the least fuel. Liquid fuel control establishes the FSR of the bypass valve and is proportional to turbine speed (Fuel Flow = Speed X FSR). Gas fuel control uses a Gas Control Valve (GCV), where fuel flow is a function of pressure (Fuel Flow = Fuel Pressure X FSR). A Speed Ratio Valve (SRV) opens as a turbine speed function, so gas fuel pressure becomes a function of speed. This allows the liquid and gas fuel control systems to have the same characteristic. The fuel control also supports single electric gas fuel metering valve operation for Frame 3 and Frame 5 gas turbines, as well as aero derivative gas turbines. Sequencing The offered MK-Vie control system shall include automated startup and shutdown sequences customized to meet operator requirements, as well as control and monitoring of all gas turbine auxiliary and support systems. Operators shall have the turbine automatically start and synchronize or sequence to intermediate hold points by selecting Crank, Fire, or Auto without enabling automatic synchronization. All ramp rates and time delays shall be pre-programmed for optimum performance. Timers and counters shall record long-term turbine operating information that shall include: • Total fired time

• Separate DLN operating mode timers

• Manually initiated starts

• Total starts

• Fast load starts

• Fired starts

• Emergency trips

Protection The offered MK-VI e control system shall initiate an alarm if an abnormal condition is detected. If the condition exceeds a predefined trip level, the turbine control shall drive the gas/liquid control valves to a zero-flow position and de-energize the fuel shut-off solenoids. Diagnostics monitor the speed and




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acceleration, and then verify that all sensors are active. Primary protection is implemented by the controller(s), while backup protection is provided by backup protection I/O packs and terminal boards. Typical Gas Turbine Trip Protection System shall be as given below.

Pre-ignition Post-ignition Protective Status Auxiliary check (Servos) Loss of flame Starting device trouble

Seal oil dc motor under voltage High exhaust temperature Inlet guide vane trouble

Dc lube oil pump under voltage Exhaust thermocouples open Manual trip

Startup fuel flow excessive Compressor bleed valve position

Control speed signal lost

Failure to ignite trouble Exhaust pressure high

Load tunnel temperature high Protective speed signal trouble

Gas fuel hydraulic pressure low Control speed signal trouble

Turbine lube oil header temperature

Breaker failure trip lockout

high Vibration trip

Turbine electronic over speed Loss of protection HP speed inputs

Customer trip

Control system fault

Low lube oil pressure

Fire indication

Generator lockout trip

Operator and Maintenance Tools Operator Interface The HMI is the operator interface. It shall be a pc with a Microsoft® Windows®-based operating system, client/server capability, CIMPLICITY® Graphical User Interface (GUI) and software maintenance tools (ToolboxST). It shall be applied as: • Primary operator station for one unit or the entire plant

• Maintenance station gateway

• Engineers station

• Gateway for communications

The HMI shall communicate with the main processor board in the Mark VIe controller(s) through the Unit Data Highway (UDH) and to DCS control and monitoring systems via the Plant Data Highway (PDH). All control and protection shall be resident in the Mark VIe controller, which allows the HMI to be a non-essential component. With the turbine running, the HMI can be reinitialized or replaced with no impact on the controller. System (process) alarms for fault conditions shall be time tagged at frame rate in the controller(s) and transmitted to the HMI alarm management system. System events are time tagged at frame rate, and sequence of events (SOE) for contact inputs are time tagged at 1ms in the I/O packs. Alarms can be sorted according to ID, resource, device, time, and priority. Operators can add comments to alarm messages or link specific alarm messages to supporting graphics. A standard alarm/event log stores data for 30 days and can be sorted in chronological order or according to the frequency of occurrence. A trip history function shall store key control parameters, alarms, and events for the last 30 trips. A configurable set of data is collected continuously in the controller and saved automatically for upload and analysis. Data is displayed in English or Metric engineering units with a one second update rate and one second to repaint a typical display graphic. Operator commands can be issued to increment/decrement a set point or a numerical value can be entered for a new set point.




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Gas turbine control screens shall display a diagram of the turbine with the primary control parameters. The diagram shall be repeated on most of the screens to provide a visual image of the turbine’s performance while changing screens. Typical Gas Turbine Screens to be provided in offered MK-Vie control panel. Control Screens Monitor Screens Auxiliaries Tests Tests

Startup Bearing temperature

Flame Overspeed test

Motors Exhaust temperature

Water wash

FSR control Generator RTDs Start check

Generator/exciter Wheelspace temperature

Trip diagram

Synchronizing Seismic vibration Timers

The main screen shall be Startup screen. Since the gas turbine control provides fully automatic startup including all interfaces to auxiliary systems, all basic commands and all primary control parameters and status conditions shall start from this screen. For example, the Start command can be sent to the Mark VIe control when Ready to start displays in the startup status field. A pop-up window shall be display above the Startup button for verification. Upon verification, the application software shall check the startup permissive and starts a sequence that displays, Starting and Sequence in Progress messages. If startup permissive were not satisfied, the message, Not Ready to Start displays and a message in the alarm field that identifies the reason. Additionally, when the Aux button is clicked and the Start Check screen is selected, it displays graphical information for the Start Check/Ready to Start permissives. To access trip conditions that display in the alarm field and trip diagram by clicking on the Aux button and selecting the Trip Diagram screen. A trip during startup displays the message, Not Ready to Start. Mark VIe control shall also allow to change a numeric set point, such as Megawatts for a generator drive or Speed Reference for a mechanical drive, by entering a set point value rather than issuing continuous discrete raise/lower commands. The set point is compared with acceptable limits and the present output to determine a suitable ramp rate to the new target. The Mark VIe control shall support trending displays for comparing operating parameters. A startup trend can be set pre-assigned parameters, such as mean Exhaust Gas Temperature, speed, maximum vibration, Compressor Discharge Pressure, and Fuel Stroke Reference. More detailed information and trending shall be provided on supporting screens, along with the capability to create customized trends.

Software Maintenance Tools (ToolboxST) The Mark VIe shall be a fully programmable control system. Application software shall be maintained by factory software automation tools that select proven GE control and protection algorithms and integrate them with the I/O, sequencing, and displays for each application. Multiple block libraries shall be provided with general-purpose blocks, math blocks, macros (user blocks), and application-specific blocks. Changes to the application software shall be made with multi-level password protection and downloaded to the controller(s) while the system is running without rebooting the main processors. In redundant control systems, the application software in each controller is identical, and is represented as a single program to maintenance personnel. Downloads of changes are automatically distributed to the redundant controllers by the control system, and any discrepancies between the controllers are monitored by diagnostics. All application software is stored in the controller(s) in non-volatile memory. Application software is run sequentially, and dynamic data displays in function block and ladder diagram formats. Maintenance personnel can add, delete, or change analog loops, sequencing, I/O




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assignments, and tuning constants. To simplify editing, data points can be selected, dragged, and dropped on the screen from one block to another. Points can also be dragged from the application software diagrams onto trends. Other features include Boolean (digital) forcing, analog forcing, and trending at the rate the application software is running, frame rate. Application software documentation is created directly from source code and can be compiled and printed at the site. This shall include the application software diagram, I/O assignments, the settings of tuning constants, and such. The software maintenance tools are available for use in the HMI or as a separate software package on a Windows-based computer. System Monitoring High/low (hardware) limit checking shall be provided for each analog input. These limits are not configurable, and are selected to be outside the normal operating range but inside the linear hardware operational range (before the hardware reaches saturation). Diagnostic messages for hardware limit checks and all other hardware diagnostics for the board can be accessed with the software maintenance tools. A composite diagnostic alarm state shall be provided in the database for each I/O pack, and a separate logic state is provided to indicate a high/low (hardware) limit fault of any analog input or the associated communications for that signal. Diagnostic and system (process) alarms are time-stamped in the controller(s) and transmitted to operator and maintenance stations. Communication links to a plant distributed control system (DCS) can contain both the software (system) diagnostics and composite hardware diagnostics. Diagnostic LEDs shall be provided on I/O packs as for the Analog I/O pack. Standard LEDs indicate: power status, attention (abnormality detected), Ethernet link connected, and Ethernet link communicating. LEDs on discrete I/O packs also indicate the status of each point. All boards feature an electronic ID that contains the board name, revision, and a unique serial number. When power is applied to the I/O processor, it reads the ID of the terminal board, application board, and itself. It then uses this information for a start permissive, diagnostics, and system asset management. Since the terminal boards can be mounted remote at the equipment, local temperature sensors monitor the temperature at each I/O pack.

BASIC SCOPE OF SUPPLY

GE Energy Turbine Control Panel Item

Qty Description

1 1 No Mark* VIe TMR Frame 5 Gas Turbine Control System (2000mm W x 800mm D x 2100mm H) Panel

2 2 No HMI-Desktop Mounted w/ 22” Flat LCD Screen (Not Touch Screen) in Control Room – Win 7 HMIs UNIVERSAL POWER CABLE for PC

3 1 Lot Engineering including: Software Engineering , Drafting & Documentation Operation & Maintenance Manuals

4 1 Lot Kick off Meeting/Site survey

5 1 Lot Factory Acceptance Test (3 days) at GE Facility, Pune, India

6 2 No Network Switches

7 1 No Dot Matrix Printer

8 1 No Color Laser Printer

9 2 No Audible Alarms Function w/ speakers

10 2 No MS OFFICE Small Bus

11 1 Lot Project Management

12 Field Devices as per following

3 No Fuel Gas Pressure Transmitter

3 No Compressor Discharge Pressure Transmitter

4No Reuter Strokes SiC Flame Detectors

13 1 Set Modbus communication




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Turbine control Panel The Mark* VIe system shall be Triple Modular Redundant (TMR) turbine control panel which will replace the existing Mark* V cabinet. The panel for this application shall be designed footprint of 2000mm W x 800mm D x 2100mm H with IP-20, Color RAL-7035 for housing the TMR controllers and the field termination modules with I/O packs. IO Capacity The required IO capacity in the MK-VIe control system shall be designed after carrying out detailed study of the existing IO capacity in MK-V control system of GT#1. Estimated IO Types and Quantities The following is a basic summary of the I/O hardware. Vendor shall study the same w.r.t. the existing IO quantities used in GT#1 MK-V control system and provide the same after considering GT#1 IO quantities.

UCSA TMR Controller

TB TYPE QTY I/O PACKS

QTY

TPRO 1 PPRO 3 Turbine Protection Packs

TREG 1 GT Emergency Trip TB

TRPG 1 GT Primary Trip TB

TTUR 1 PTUR 3 Primary Turbine Protection TB

TBCI 3 PDIA 9 Discrete Input TMR

STCI 2 PDIA 2 Discrete Input Simplex

TRLY 3 PDOA 9 Discrete Output pack - TMR

SRLY 4 PDOA 4 Discrete Output pack - Simplex

TBAI 1 PAIC 3 Analog Input/output Pack

TBTC 2 PTCC 4 Thermocouple Input Pack

TCAT 1 PCAA 3 Core Analog Module

JPDC 1 PPDA 1 Power Distribution Feedback

Unit Total 21 41

Estimated IO types

I/O Type

Qty

Digital Inputs 108

Digital Outputs 90

Analog Inputs 20

Thermocouple Inputs 57

Servo Output 4

LVDT Position Inputs 4

RTD Inputs for Generator Winding Temperature Monitoring

16

Following shall be considered: Note 1: Hardwired interface to the existing, Excitation, Generator protection panel etc. Note 2: Fire detection system (stand-alone) discrete contacts shall be interfaced to Mark* VIe Panel for alarm & tripping of the GT. Fire detection logic build-up and detectors interface shall NOT be in Mark VIe panel. Note 3: Watt and VAR signals shall be wired directly to MK-VIe panel as available in existing MK-V system.




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HMI SERVER The Mark* VIe panel shall be provided with one HMI for operator control and monitoring of the turbines in Control Room. The HMI shall be a desktop type with a 22” LCD monitor, keyboard and mouse and shall be located in existing Control Room. The interconnecting network cable shall be provided between the HMIs. All the PC’s shall be loaded with respective software and electronic manuals. The time to transfer to a new screen shall be less than 2 seconds. Data should get refreshed on a screen in 1 second. Operator Workstation HMI Hardware

QTY DESCRIPTION

2 Desktop HMI Operator station computer. The HMI operator stations will consist of one set of electronics supporting one monitor.

2 22”-inch LCD flat screen monitors for operator stations in Control Room

4 100baseT Cat 5 Ethernet cables, For 2 UDH connections per HMI

4 100baseT Cat 5 Ethernet cables, For 2 PDH connections per HMI

2 Speaker pairs for alarm annunciation

Software

QTY DESCRIPTION

2 Tool Support Software, for the Engineering Workstation, including GE Industrial Systems Toolbox Software, control database, and CIMPLICITY HMI server and screen development software, alarm viewer, and CIMPLICITY report and trending, can be used for operator station. Supports 35,000 I/O tags.

2 Microsoft Office Small Business Edition

2 Antivirus software

NETWORK EQUIPMENT Ethernet to be used for MARK* VIe data highways. The network switches shall be Fast Ethernet switches using multiple VLAN configurations. The VLAN configuration should allow the UDH and PDH data to be trunked on the same fiber optic cable. Network switches shall be provided as required to allow connection of the equipment supplied with the Mark* VIe Turbine Controls in Control Room to the UDH and PDH. Ethernet or Fiber optic cable and termination devices shall be a part of GE scope and shall be included. These typically shall be field run and terminated based on equipment installation location. The vendor shall be responsible to supply and install fiber cable to CAT 5 specifications. Independent fiber paths are required to ensure redundancy protection. Network racks and switches shall be provided as detailed below. The connections to the Fiber optic cable shall be supplied with integral FX ports on the switches. Ethernet Network Equipment: The Turbine Control panels shall be provided with two (2) VLAN switches in Control Room to support redundant UDH and PDH.




Page 15 of 20

Instrumentation The vendor shall study the incompatibility of the Mark* VIe with the existing field devices used in our Frame-V GT like four-wire pressure transmitter, the offer shall also includes new three (3) two-wire 96FG and one (1) 96CD transmitter per unit, to replace the existing four-wire transmitters. Vendor to study the existing system and shall replace existing transmitters/other field devices of GT#1 which are not compatible with proposed MK-VIe unit for GT#1. This is in addition to existing 96FG and one-96CD transmitters. Conduit, wiring or piping modifications and installation drawings that might be necessary for the installation of these transmitters shall be included in vendors proposal. Reutor Stokes Flame Detectors Vendor shall supply the GE Reuter-Stokes SiC flame sensors along with MK-VIe control system which utilizes a Silicon Carbide photodiode that is most sensitive to the longer UV wavelength of 275 nm that penetrates the fog of fuel and steam quite easily. It shall have an analog output with very wide dynamic range and fast response time. Conduit, wiring and installation drawing for modifications to install these detectors are in vendor’s scope of supply.

DOCUMENTATION Vendor shall provide three (3) set of hardcopy and (1) set of soft copy of the documentation in addition to electronic media. All drawings and documentation shall be in English.

Sl no. Document To be Supplied

1 Mark-up Drawings (Existing Elementaries)

2 Mark VIe Wiring Diagram (Elementary Drawings)

3 Control Specification

4 Device summary (based on existing device summary) + Additional Instrumentation supplied during current up-gradation

5 Cabinet Layout –Hardware Drawing

6 Network Topology

7 Software PDF

8 Mark VIe Manuals

9 HMI Screens in PDF Format

10 FAT report.

TESTING Factory Acceptance Test (FAT) The FAT shall be scheduled during the Site Kickoff Meeting. Multiple tests shall be scheduled depending on the quantity, complexity and variety of Sellers contract deliverables; final date for the test(s) shall be confirmed by he vendor 2 weeks in advance of test(s). The location for the test(s) shall be at one of the vendors factories, and will be identified during the Kickoff Meeting. The scope of the tests shall be mutually agreed between the Seller and the Buyer no later than one month before the FAT is scheduled to start.




Page 16 of 20

FIELD ENGINEERING SERVICES On-site technical direction for supervision of the installation, start-up & commissioning services shall be provided by vendors as part of scope of supply. In addition to BGGTS service engineer, engineer from M/s BHEL, EDN, BANGALORE shall be provided at BPCL site throughout the commissioning of MK-VIe.

PROJECT MANAGEMENT The Project Manager shall be the Buyer’s single point of contact with the vendor to ensure that the scope and delivery requirements are satisfied. The vendor shall utilize a cross-functional project management team to manage every aspect of a project. A Project Manager is assigned prior to the receipt of a contract or purchase order and continues with the project until the end of the contract. In order to achieve satisfaction, vendor shall use suitably qualified personnel for execution of the project and gets them involved as early as possible. A strong focus shall be placed on understanding the Buyer’s goals and expectations. Additional responsibilities include critical design reviews and/or acceptance tests. The Project Manager shall also coordinate the efforts of A&E firms if they are involved. A typical Project Team shall include:

• Project Manager

• Project Scheduler

• Electrical Engineering

• Drafting (Designers)

• Mechanical Engineering

• Cabinet Design (Packagers)

• HMI Design

Turbine Protection A separate set of three processors shall be used for turbine protection. The protection system shall be TMR type. The turbine control applications shall have primary and backup trip protection for tripping reliability. The Controller and its corresponding I/O control, protect, and monitor the turbine. Primary protection shall include a full set of all trip functions, and backup protection include a small subset of the protection functions to back up the primary. Typical backup functions include emergency over speed protection, manual-emergency trip, and synch check protection for generator drives. Additional backup functions can be added if required after carrying out study of BPCL existing control system. Backup protection shall completely separate and independent from the primary protection including separate power supplies, processors, and I/O. In addition, the hardware and software are sufficiently dissimilar from the primary to dramatically reduce the probability of common mode failures between the primary and backup protection due to common technology. A key tripping reliability feature is cross-tripping. The primary and backup systems initiate a trip independently, but can also initiate a cross-trip for additional tripping redundancy. For example, a trip that originates in the backup protection can be sent to the primary protection to close the control valves and de-energize the trip solenoids from the primary side.




Page 17 of 20

I/O Interface I/O packs shall be mounted on each board to digitize the sensor signal, perform algorithms and communicate with a separate controller that contains the main processor. I/O packs shall have a local processor board that runs a QNX operating system and a data acquisition board that is unique to the type of input device. All common I/O types shall be supported for turbine applications and process control. Turbine specific I/O to be used for direct interface to unique sensors and actuators on turbines to reduce or eliminate a substantial amount of interposing instrumentation and improves reliability and diagnostics. The Contact Input with Group Isolation (TBCI) terminal board shall accept 24 dry contact inputs wired to two barrier-type terminal blocks. Dc power is wired to TBCI for contact excitation. The contact inputs shall have noise suppression circuitry to protect against surge and high-frequency noise. The Core Analog (PCAA) module and associated Core Analog (TCAS and TCAT) terminal board shall provide a large portion of the analog signal I/O required to operate a gas turbine. PCAA and TCAT provide thermocouple inputs, 4-20 mA current loop I/O, seismic inputs, Linear Variable Differential Transformer (LVDT) excitation and inputs, pulse rate inputs, and servo coil outputs. A single TCAT terminal board fans signal inputs to one, two, or three connected PCAA modules. The shield ground and 24 V field power terminals on an adjacent JGPA board supplement the terminals on PCAA and TCAT. PCAA shall contain a processor board common to all Mark* VIe distributed I/O, two application I/O boards, and a terminal board. The complete module shall be regarded as the least replaceable unit and there shall be no support provided to diagnose or replace the individual boards making up the module. Field wire terminal points shall be provided by 120 pluggable Euro-style box terminals. Terminal grouping is a set of 48 terminals, a set of 24, and a second set of 48. A JGPA board adjacent to the TCAT field terminals provides twelve additional 24 V dc outputs for 4-20 mA devices as well as shield wire terminals. Power to JGPA is supplied by TCAT connector P3 or P4 and is the diode-or of power from the connected PCAA modules.

Operator Interface The operator interface (HMI) is a computer with a Windows based operating system, a Cimplicity graphics display system and software maintenance tools (ToolboxST). The HMI can be re-initialized or replaced with the process running with no impact on the control system. It communicates with the main processor boards in the Mk-VIe through the control network Unit Data Highway (UDH) and to third party control and monitoring systems through the information network Plant Data Highway (PDH). System alarm for fault conditions shall be time tagged at frame rate in the controllers and transmitted to the HMI alarm management system. System events are time tagged at frame rate and sequence of events (SOE) for contact inputs shall be time tagged at 1mS in the I/O packs. A standard alarm/event log shall store data for 30 days and can be sorted n chronological order or according to the frequency of the occurrence. In addition, a trip history shall be provided that stores the key control parameters and alarm/events for the last 30 trips. This includes up to 200 alarms, 200 events, 200 SOE messages and analogue data before and after the trip. Security for HMI users is important to restrict access to certain maintenance functions, such as editors and tuning capability, and to limit certain operations. A system called User Accounts is to be provided to limit access or use of particular HMI features.




Page 18 of 20

Codes and Standards Following codes and standards shall be followed for offered MK-VIe control system. Safety Standards: EN 61010-1 Safety Requirements for Electrical Equipment for

Measurement, Control, and Laboratory Use, Part 1: General Requirements CAN/CSA 22.2 No. 1010.1-92 Safety Requirements for Electrical Equipment for Measurement, Control, and Laboratory Use, Part 1: General Requirements ANSI/ISA S82.02.01 1999 Safety Standard for Electrical and Electronic Test, Measuring, Controlling, and Related Equipment – General Requirements

Printed wire board assemblies: UL 796 Printed Circuit Boards

ANSI IPC Guidelines ANSI IPC/EIA Guidelines

Electromagnetic Compatibility (EMC): EMC Directive 89/336/EEC as amended by 92/31/EEC and 93/68/EEC

EN 55081-2 General Emission Standard EN 50082-2 Generic Immunity Industrial Environment EN 55011 Radiated and Conducted Emissions IEC 61000-4-2 Electrostatic Discharge Susceptibility IEC 61000-4-3 Radiated RF Immunity IEC 61000-4-4 Electrical Fast Transit Susceptibility IEC 61000-4-5 Surge Immunity IEC 61000-4-6 Conducted RF Immunity IEC61000-4-11Voltage Variation, Dips & Interruptions ANSI/IEEE C37.90.1 Surge

Low-Voltage Directive 72/23/EEC: EN 61010-1 Safety Requirements for Electrical equipment for Measurement, Control, and Laboratory Use, Part 1: General Requirements

ATEX Directive 94/9/EC: EN 50021 Electrical Apparatus for Potentially Explosive

Atmospheres General Electric Special note:

1. Complete erection, installation and commissioning shall be in vendor’s scope.

2. Base frame details to be furnished.

3. Exact I/O count to be listed.

4. As the existing Branch Cable and Multi-core cable shall be retained , its healthiness to be ascertained and

if required the same shall be replaced for GT#1.

5. Marshaling panel for terminating field cable shall be considered.

6. Details of DCS interface are required. Liaison shall be made with existing DCS vendors for establishing

the communication with DCS.

7. For additional field devices necessary device installation, cabling shall be in vendor’s scope.

8. Use of Honeywell flame scanner to be checked as against the offered flame scanners.




Page 19 of 20

9. 4-nos of flame scanner shall be supplied. It’s Cabling and commissioning shall be in vendor’s scope.

Buy back of existing Honeywell flame scanners shall be considered.

10. Complete details on Network racks and switches mounting locations to be furnished.

11. Complete Power consumption calculation to be furnished.

12. Complete Heat dissipation calculation to be submitted.

13. Existing Vibration sensors and Speed pick up interfaces with proposed MK-IVe to be confirmed.

14. Use of IS barriers to be confirmed.

15. Details of Peer to Peer Communication to be submitted.

16. Logging: Daily Log/Shiftly Log/Post trip analysis Log/Operator Action Log/History Log, Trip Log shall

be provided in the offered MK-VIe.

17. Graphic Display capability: Overview display/face plate display/trending display, all the existing graphic

displays shall be provided in addition to above.

18. Historical data storage and retrieval. Real time trending to be provided in the offered MK-VIe control

system.

19. Hardware details of I/O and Processors to be furnished.

20. Vendor shall supply 3-nos gas pressure and 3nos CPD.

21. Mounting and hooking up the flame detector to MK6e is vendor’s scope including its cabling

22. No modification or wiring change requirement for 3-coil Servo valve operation, LVDT position

monitoring, Seismic Vibration monitoring, Turbine and Flow divider speed pickups ,RTD and T/C

monitoring etc.

23. All the modules shall be G3 conformal coated.

24. 21 slot VME rack quantities to be provided.

25. Type of termination boards with built in barrier to be provided.

26. Distance limitation is 300mts from termination boards to i/o devices.15m from termination board to i/o

module.

27. Utility power requirements? Ignition transformer power requirement to be provided.

28. Amongst all three Mk6e and DCS Time synchronization to be established.

29. All necessary programs, wiring and commissioning of auto-synchroniser shall be carried out.

SCOPE OF WORK FOR INSTALLATION AND COMMISSIONING OF NEW MK-VIe CONTROL SYSTEM FOR GT#1. JOB TO BE DONE DURING GT #1 SHUTDOWN DURING SEPT / OCT 15 AS INSTRUCTED BY BPCL IN CHARGE. FOLLOWING MIN JOB HAS TO BE CARRIED OUT IN ADDITION TO JOB SPECIFIED IN DETAILED SPECIFICATION FOR SUPPLY OF THE PANEL. 1. Vendor shall record and note all the control cable connections in existing MK-V control system

of GT. 2. Carry out de-termination of existing control cable connections from MK-V panel after switching

off the power supply. The control cable shall be for analog and digital IO inside MK-V control panel.

3. Remove the existing MK-V control panel from CPP control room and shift the same to CPP hall as directed by BPCL site in-charge.

4. Shifting of MK-VIe control panel from warehouse to CPP control room and install the same in place of EXISTING MK-V control system.

5. To fix the panel to its foundation base frame with necessary welding/nut bolting. 6. To terminate all the analog and digital IO control cables in MK-VIe control panel. 7. To carry out loop checking of all the control cables. 8. To carry out interlock checking with all the field devices connected. 9. To carry out software driver loading in <HMI> and to connect the same to MK-VIe control panel.




Page 20 of 20

10. To set all the control constants and to set all the logics as per BPCL requirement and same shall match with existing logics of MK-V control panel.

11. To commission the MK-VIe panel along with <HMI> 12. To install necessary field devices like flame scanners, CPD transmitter, FG transmitters at field

in GT. 13. To carry out complete off-line testing of MK-VIe panel after powering it ON. 14. Any defects observed during power up shall be attended free of cost this included replacement

of cards if any. 15. Carry out performance guarantee of MK-VIe with GT running at FSNL and Base load. 16. All the other works associated in commissioning of MK-VIe panel shall be done by the vendor. 17. Vendor shall handover all the documents and manuals to BPCL. 18. Trouble shooting of any trips or alarms shall be done by vendor. 19. All the communications like Ethernet, IO interface shall be established and shown to BPCL.

*****************

SNO INSTRUCTIONS VENDOR'S ACTION RESPONSE

1.1 COST OF BIDDING

The Bidder shall bear all costs associated with the

preparation and submission of Bid, all activities in

connection with bidding. BPCL will in no case be

responsible or liable for these costs regardless of the

conduct or outcome of the bidding process. Each Bidder

accept and agrees, as a condition of submitting its Bid that

it waives any and all claims against BPCL, its Co-ventures

and their affiliates, for remuneration or restitution relating to

its costs and expenses in.

To Note and confirm

1.2 CONTENTS OF BIDDING DOCUMENT

The Bidder is expected to examine carefully all instructions,

conditions, forms and terms given in the Bidding

Documents. Failure to furnish all information required by the

Bidding Document or not responsive to the requirements of

the Bidding Document will be at the Bidder’s risk, and may

result in rejection of the bid.

To Note and confirm

1.3 CORRECTIONS IN BID

All changes / alterations / corrections in the BID shall be

signed in full by the person or persons signing the Bid, with

date. No erasure, use of correction fluid and / or overwriting

is permitted. All blank spaces shall be filled in by

typewriter/printed or in ink and inter-lineations, alterations or

erasures, if any occur, shall be formally explained over the

signature of authorized representative. “Non-compliance/

violation” of this requirement may be cause for the rejection

of the Bid.

To Note and confirm

ANNEXURE-1

M/s ____________________________(Bidder)

Signature : ___________________________

Name : ______________________________

BHARAT PETROLEUM CORPORATION LIMITED

(Mumbai Refinery )

Enquiry /CRFQ No. : 1000232362- e Tender sys No:1627

Offer No. ____________________(Bidder’s Ref.)

Tel. No. : _________________________

GENERAL INSTRUCTION TO BIDDERS

Fax No. ___________________________ Official Seal : _________________________

1.4 CONFIDENTIALITY OF BID DOCUMENT

The bidder shall not disclose any information contained in

the bid document or otherwise supplied in connection with

this bid to any third party, except for the purpose of

preparing its bid and shall require any such third party to

treat such information as confidential

To Note and confirm

1.4 WRONG INFORMATION

If the Bidder deliberately gives wrong information in his Bid

to create circumstances for the acceptance of his Bid,

Owner reserves the right to reject such Bids without any

reference to the Bidder

To Note and confirm

1.5 CLARIFICATIONS OF BIDS

1.5.1 In the event of finding any discrepancies in or omissions

from the Bid Documents, or should the Bidder be in doubt

as to the meaning of such documents, Bidder shall

immediately notify BPCL, either by facsimile or letter, at the

address shown in point no. 1.3.1 above, who will

thereupon, if required, send necessary written instructions

to all Bidders. Any such request shall reach BPCL not later

than seven (7) days prior to the ‘closing date”.

To Note

1.6 CORRECTION OF ERRORS IN PRICE BIDS

Price Bids will be checked by Owner for any arithmetic

errors in computation and summation. Errors will be

corrected by owner as follows1.6.1 Where there is a discrepancy between amounts in figures

and words, the amount in words will govern.

To Note and confirm



1.6.2 Where there is a discrepancy between the lump sum prices

and price break up, in that event lump sum prices will be

considered final and break up of prices adjusted

accordingly

To Note and confirm

1.7 SIGNING OF BID

1.7.1 The Bid must contain the name, designation, residence and

place of business of the person or persons submitting the

Bid, and must be signed and sealed by the Bidder with his

usual signature. The names of all persons signing should

also be typed or printed below their signature

To Note

1.7.2 Satisfactory evidence of authority of the person signing on

behalf of the Bidder shall be furnished with the Bid.

To Note and confirm

1.8 OWNER’S RIGHTS TO ACCEPT / REJECT ANY OR

ALL BIDS

Notwithstanding what is stated above, Owner reserves the

right to accept or reject the Bid at any time prior to the

award of contract without assigning any reason whatsoever

and without thereby incurring any liability to the affected

Bidder for Owner’s action

To Note

1.9 INDIAN LAWS

Bidder is reminded that they will be subject to Indian laws,

Government of India rules and regulations/ guidelines,

practices and conditions as applicable from time to time

which might affect the MATERIAL supply

To Note

2.0 NOTIFICATION OF AWARD

2.0.1 Prior to the expiring of the period of Bid validity prescribed

by BPCL, BPCL will notify the successful Bidder by Letter of

Intent (LOI) / Purchase Order (PO) that his Bid has been

accepted. This notification of award shall contain the sum

which BPCL will pay to the successful bidder in

consideration of the execution and completion of the work

as per Purchase order. BPCL will be the sole judge in the

matter of award of PO and the decision of BPCL will be final

and binding. Successful bidder shall duly sign and stamp

one copy of the LOI / PO as token of acceptance and

return to BPCL within 10 days from date of LOI / PO.

To Note

2.0.2 The notification of award will constitute the formation of

contract. The successful Bidder shall execute the

requirements of a Purchase Order, which, among other

things, shall include, by reference, all the Sections and

provisions of these Bid Documents. The Purchase Order

To Note

provisions of these Bid Documents. The Purchase Order

shall be signed by the duly authorized representatives of

the Bidder and BPCL2.1 SUBMISSION OF TENDER

Bids should be submitted in “TWO BID SYSTEM”, i.e.

“Technical/Un -Priced Bid” & “Priced Bid” through e-

tendering portal

To Note

2.1.1 TECHNICAL/UNPRICED BID

Except for the price, complete set of documents as listed

below shall be enclosed in Technical/Unpriced bid only

To Note

2.5.1a) General Instructions to Bidders (Annexure-1) shall be duly

filled in and uploaded along with unpriced bid.

To Note and confirm

2.5.1 b) Commercial terms and conditions shall be duly filled

in.(Annexure-2): Vendor shall indicate

Confirmed/Unconfirmed option against each clause. In

case of non confirmation of any of the condition, vendor

shall indicate the deviation in the space allotted for the

same. Vendor shall also input the requisite commercial

details as requested in the document in the space allotted.

To Note and confirm



2.5.1 c) Format for freight taxes and duties (Annexure-3): Vendor to

indicate the percentage of freight, taxes and duties: Taxes,

Duties, Freight and any other charges shall be filled in as

% or NIL only without any precondition.

To Note and confirm

2.5.1d) Schedule of price format (Annexure-4) shall be filled in :

You are requested to provide their quote strictly as per the

format without altering the content of it. Bidder shall Indicate

‘Q’ for a Quoted item and ‘NQ’ for items which are not

quoted in all ‘Un-Priced’ copies of the Schedule of price

format. No prices shall be indicated in the document in the

technical bid

To Note and confirm

2.5.1e) General Purchase conditions (Annexure-5)- You are

requested to go through the General Purchase Condition

document in detail. General Purchase conditions document

shall be duly signed, stamped and uploaded along with

unpriced bid

To Note and confirm

2.5.1h) Integrity Pact Document (Annexure-6) shall be duly signed,

stamped and uploaded along with the unpriced bid.

Proforma of Integrity Pact (IP) shall be duly signed by the

same signatory who is authorised to sign the bid

documents. All the pages of the Integrity Pact shall be duly

signed and uploaded along with the unpriced part of the

quotation. Bidder's failure to submit the IP document duly

signed along with bid documents shall result in the bid not

being considered for further evaluation

To Note and confirm

2.6 PRICED BID

2.6.1 Bidders may please note that price bid with prices shall be

uploaded only as per the price bid format (Annexure-9) and

duly filled in the Price Bid Schedule without any condition

whatsoever.

To Note and confirm

2.7 TENDER OPENING

2.7.1 Technical/Unpriced opening shall be on 11.05.2015 at

11:15 Hrs IST on E Tendering platform. Bidder can

view/witness the “Technical/Unpriced Bids” opening through

the e-portal.

To Note and confirm

2.7.2 The date and time of opening the Price bid shall be

intimated later. Bidder can view/witness the “Price bid”

opening through E Portal.

To Note and confirm

2.8 INTEGRITY PACT

2.8.1 Proforma of Integrity Pact (IP) (Annexure-6) shall be

uploaded by the Bidder/s along with the unpriced bid

documents duly signed by the same signatory who is

authorised to sign the bid documents. All the pages of the

To Note and confirm

authorised to sign the bid documents. All the pages of the

Integrity Pact shall be duly signed. Bidder's failure to upload

the IP duly signed along with bid documents shall result in

the bid not being considered for further evaluation

2.8.4 Bidders may raise disputes/complaints, if any, with the

nominated Independent External Monitor (IEM). The IEM's

name, address & contact number is given below :

Shri Brahm Dutt

1/8 Safdarjung Enclave,

New Delhi - 110 029

[email protected]

Mob. 09871920282

To Note

2.9 INSTRUCTIONS TO BIDDERS FOR E-TENDERING

2.9.1 Instruction/guidelines to Bidder for E tendering is provided

as Annexure-8 which may be followed for submission of bid

online against this tender.

To Note

2.9.2 No manual bids/offers along with electronic bids/offers shall

be permitted

To Note



2.9.3 No responsibility will be taken by BPCL and/or the e-

procurement service provider for any delay due to

connectivity and availability of website. They shall not have

any liability to tenderers for any interruption or delay in

access to the site irrespective of the cause. It is advisable

that tenderers who are not well conversant with e-tendering

procedures, start filling up the tenders much before the due

date /time so that there is sufficient time available with

him/her to acquaint with all the steps and seek help if they

so require. Even for those who are conversant with this

type of e-tendering, it is suggested to complete all the

activities ahead of time. It should be noted that the

individual bid becomes viewable only after the opening of

the bid on/after the due date and time. Please be reassured

that your bid will be viewable only to you and nobody else till

the due date/ time of the tender opening. The non

availability of viewing before due date and time is true for e-

tendering service provider as well as BPCL officials.

To Note

2.9.4 BPCL and/or the e-procurement service provider shall not

be responsible for any direct or indirect loss or damages

and or consequential damages, arising out of the bidding

process including but not limited to systems problems,

inability to use the system, loss of electronic information etc.

To Note

VENDORS SEAL AND SIGNATURE


1.0 Indicate Despatch point To specify

1.0.1 BPCL reserves the option to place order on FOT

Despatch point basis or on Delivery at site basis during

the currency of the contract considering the

transportation charges quoted by the bidder.

To Note and confirm

1.1 TAXES & DUTIES

1.1.1 If excise duty/ Sales tax is presently not applicable,

confirm whether the same will be borne by you in case

it become leviable later. Also pl give reasons for non

application of ED / Sales tax

To Note, confirm or

specify

1.1.2 Wherever CENVAT can be availed by BPCL, Excise

duty shall be reimbursed by BPCL after receipt of

proper documents to avail CENVAT benefit

To Note and confirm

1.1.3 Indicate the Tariff Number of the offered Item/s To Specify

1.1.4 Statutory variation in excise duty rate and Sales Tax

/VAT/Service tax rate during contractual delivery period

shall be to BPCL account. Any increase in the rate of

sales tax beyond CDD shall be to vendor’s account.

Any increase in the rates of Excise Duty & VAT beyond

the contractual completion date or approved extended

contractual completion date will be borne by BPCL to

To Note and confirm


(Mumbai Refinery )



Tel. No. : _________________________

COMMERCIAL CONDITIONS (INDIGINEOUS SUPPLY AND SERVICES)

Fax No. ___________________________ Official Seal : _________________________

ANNEXURE-2

M/s ____________________________(Bidder)

Signature : ___________________________

Name : ______________________________

contractual completion date will be borne by BPCL to

the extent CENVATABLE documents passed on to

BPCL and BPCL is in a position to get the CENVAT

claim from the authorities. However, the benefit of any

reduction must be passed on to BPCL.

1.1.5 Prices quoted shall exclude transit insurance charges

as the same shall be arranged by BPCL.

To Note and confirm

1.1.6 For Installation services-The quoted rates shall be

inclusive of all applicable taxes and duties, except

Service Tax. Service Tax shall be quoted separately, if

applicable. CENVAT credit as available for BPCL-MR

shall be considered for evaluation.

To Note and confirm

1.1.7 In case the bidder does not quote for service tax

separately, it will be assumed that the tax is not

applicable. No claim for the service tax will be

entertained subsequently. The Service Tax will be paid

to the Contractor, only if proper invoices addressed to

BPCL is given with details such as Contractor's Name

& Address, Registration Number, Description, and

Category, indicating the value of Service and Service

Tax amount separately. The bidders shall clearly

indicate their Service Tax Registration number and

Service Tax category in the bid. The bidders shall

enclose the copies of the Service Tax and VAT

registration certificates (applicable as the case may be)

issued by the concerned authorities.

To Note and confirm

1.2 TRANSPORTATION

1.2.1 The scope of the vendor includes transportation of all

the supplied items to the respective sites. Vendor to

confirm acceptance.

To Note and confirm

1.2.2 In cases bidder is paying any service tax on goods

dispatched on freight paid basis, bidder is requested to

specify the approximate service tax amount on freight

separately. This amount would be considered as

reduction in quoted price(landed price) while

evaluating the bid, subject to the following:

To Note and confirm

1.2.3 Deduction would be to the extent of cenvat credit

service tax available to the refinery

To Note and confirm

1.2.4 Bidder to confirm that Invoice in which freight is

claimed will show this service tax amount separately

and also will mention the service tax registration

number (of the bidder) under which this service tax is

paid to the Govt

To Note and confirm

1.2.5 While releasing payment after award of the order, the

service tax amount as mentioned would be paid only if

invoice showing the said amount and service tax

registration number is made available by the bidder

To Note and confirm

1.2.6 Percentage of Entry Tax/ Octroi applicable shall be

indicated in the format for taxes and duties. Payment of

Octroi and clearance from Octroi authorities shall be

the responsibility of the vendor.

To Note and confirm

1.3 DELIVERY PERIOD

1.3.1 The supply shall be delivered at site Sept 30th 2015.

The reciept of the equipment/supplies at site shall be

considered as Delivery date for calculation of Price

reduction for delay.

To Note and confirm

1.3.2 The installation shall be completed within 10 days after

handing over the GT.

To Note and confirm

1.4 PAYMENT TERMS

For Supply

1.4.1 100 % against despatch document and and after To Note and confirm1.4.1 100 % against despatch document and and after

submission of performance bank guarantee for 10% of

the order value

To Note and confirm

For Services

1.4.2 For installtion services-100% payment shall be made

against completion of the same on certification by

Engineer- In Charge

To Note and confirm

1.4.3 Bank charges shall be to respective Accounts To Note and confirm

1.5 Confirm that the Prices shall be FIRM till complete

execution of the order and shall not be subject to

variation on any account.

To Note and confirm

1.6 VALIDITY

1.6.1 Confirm quoted prices are valid for acceptance up to

90 days from the final due date / extended due date of

RFQ.

To Note and confirm

1.7 PERFORMANCE BANK GUARANTEE

1.7.1 Confirm that you will furnish performance guarantee

bond for 10% of order value by way of Bank Guarantee

in the prescribed format from any Scheduled Indian

Bank as per clause 14 of General Purchase Conditions

(GPC) and as per format of PBG attached. (Annexure-

7)

To Note and confirm

1.7.2 The PBG should be valid for a period of 12 months

from the date of commissioning with a grace period of

6 months for lodgement of claim from the date of

commissioning.

To Note and confirm

1.8 PRICE REDUCTION SCHEDULE

1.8.1 Acceptance to price reduction for delay in delivery

(Supply part & Installation part seperately) beyond

contractually agreed schedule @ ½% of undelivered

order value per week of delay or part thereof, subject to

a ceiling of 5% of total order value as per Clause No.

20 of BPCL’s GPC.

To Note and confirm

1.9 GENERAL

1.9.1 Confirm acceptance of BPCL’s `General Purchase

Conditions’ in toto.

To Note and confirm


M/s ____________________________(Bidder)

Signature : ___________________________

Name : ______________________________

Official Seal : _________________________

S No Commercial conditions description Vendor's Action Vendor's response

1.1 P&F Charges (% on Ex works price) Vendor to specify

1.2 Excise Duty with Cess (%) Vendor to specify

1.3 VAT Vendor to specify

1.4 CST with C Form Vendor to specify

1.5 CST without C Form Vendor to specify

1.6 Freight (% on Ex works price) Vendor to specify

1.7 Service tax on freight Vendor to specify

ANNEXURE-3


(Mumbai Refinery )

FORMAT FOR PROVIDING FREIGHT, TAXES, DUTIES

MARK*VIe TMR CONTROL SYSTEM FOR FRAME 5 GAS TURBINE FOR GT#1 AT BPCL-MUMBAI REFINERY



Tel. No. : _________________________

Fax No. ___________________________

Vendor shall provide % rates against each item in response column. If any of the conditions are not applicable vendor to specify Nil/NA

1.7 Service tax on freight Vendor to specify

1.8 Octroi/entry tax with service tax Vendor to specify

1.9 Any other charges/Taxes Vendor to specify


1.1 Service Tax Vendor to specify



INSTALLATION AND COMMISSIONING OF THE MARK VI e PANEL AT BPCL-MUMBAI REFINERY

ANNEXURE-4

BHARAT PETROLEUM CORPORATION LIMITED (Mumbai Refinery)

SCHEDULE OF PRICES

Vendor shall indicate “Q” for items quoted and “NQ” for items not quoted. The details of the items with quantity, Unit

shall be provided as called for in the document. (This forms part of the unpriced bid- No prices shall be indicated

anywhere in the document).

ITEM SL NO

DESCRIPTION QTY UOM CURRENCY UNIT BASIC PRICE

TOTAL PRICE

1.0

MARK*VIe TMR CONTROL SYSTEM FOR FRAME 5 GAS TURBINE FOR GT#1 AT BPCL-MUMBAI REFINERY AS PER SPECIFICATIONS OF THE TENDER.

1

SET

Q/NQ

Q/NQ

2.0

INSTALLATION AND COMMISSIONING OF THE MARK VIe PANEL AT BPCL-MUMBAI REFINERY AS PER SCOPE OF WORK OF THE TENDER.

1

LS

Q/NQ

Q/NQ

Signature :

Name & Designation:

Name & Address of the Bidder :

With telephone number :

Place & Date

Enquiry /CRFQ No.: 1000232362 (E Tender sys No- 1627)

Offer No.______________________(Bidder’s Ref.)

Tel. No. : ____________________

Fax No. ___________________________

M/s ____________________________(Bidder)

Signature : ___________________________

Name : ______________________________

Official Seal : _________________________

Page 1 of 24

Bharat Petroleum Corporation Limited Annexure-5

General Purchase Conditions

The following conditions shall be applicable for all procurement unless specifically

mentioned in the Special Purchase Conditions.

INDEX

1. DEFINITIONS

2. REFERENCE FOR DOCUMENTATION

3. RIGHT OF OWNER TO ACCEPT OR REJECT TENDER

4. LANGUAGE OF BID

5. PRICE

6. TAXES AND DUTIES

7. INSPECTION

8. SHIPPING

9. INDIAN AGENT COMMISSION

10. ORDER AWARD / EVALUATION CRITERIA

11. CONFIRMATION OF ORDER

12. PAYMENT TERMS

13. GUARANTEE/WARRANTY

14. PERFORMANCE BANK GUARANTEE

15. PACKING & MARKING

16. DELIVERY

17. UNLOADING AND STACKING

18. TRANSIT INSURANCE

19. VALIDITY OF OFFER

20. DELIVERY DATES AND PRICE REDUCTION SCHEDULE

21. RISK PURCHASE CLAUSE

22. FORCE MAJEURE CLAUSE

23. ARBITRATION CLAUSE

24. INTEGRITY PACT (IP)

25. RECOVERY OF SUMS DUE

26. CONFIDENTIALITY OF TECHNICAL INFORMATION

27. PATENTS & ROYALTIES

28. LIABILITY CLAUSE

29. COMPLIANCE OF REGULATIONS

30. REJECTION, REMOVAL OF REJECTED GOODS AND REPLACEMENT

31. NON-WAIVER

32. NEW & UNUSED MATERIAL

33. PURCHASE PREFERENCE CLAUSE

34. CANCELLATION

35. ANTI –COMPETITIVE AGREEMENTS/ABUSE OF DOMINANT POSITION

36. ASSIGNMENT

37. GOVERNING LAW

38. AMENDMENT

39. SPECIAL PURCHASE CONDITIONS

40 NOTICES

Page 2 of 24

Bharat Petroleum Corporation Limited

General Purchase Conditions

1. DEFINITIONS :

The following expressions used in these terms and conditions and in the purchase order

shall have the meaning indicated against each of these:

1.1. OWNER: Owner means Bharat Petroleum Corporation Limited (a Government of India

enterprise), a Company incorporated in India having its registered office at Bharat

Bhavan, 4 & 6 Currimbhoy Road, Ballard Estate, Mumbai 400038 and shall include its

successors and assigns (hereafter called BPCL as a short form).

1.2. VENDOR: Vendor means the person, firm or the Company / Corporation to whom this

Request for quotation (RFQ)/purchase order is issued and shall include its successors and

assigns.

1.3. INSPECTOR: Person/agency deputed by BPCL for carrying out inspection,

checking/testing of items ordered and for certifying the items conforming to the purchase

order specifications..

1.4. GOODS / MATERIALS: means any of the articles, materials, machinery, equipments,

supplies, drawing, data and other property and all services including but not limited to

design, delivery, installation, inspection, testing and commissioning specified or required

to complete the order.

1.5. SITE / LOCATION: means any Site where BHARAT PETROLEUM CORPORATION

LTD. desires to receive materials any where in India as mentioned in RFQ.

1.6. “RATE CONTRACT” means the agreement for supply of goods/ materials between

Owner and Vendor, for a fixed period of time (i.e till validity of Rate Contract, with no

commitment of contractual quantity) on mutually agreed terms and conditions. The actual

supply of goods/ materials shall take place only on issue of separate purchase orders for

required quantity as and when required by Owner.

1.7. “FIRM PROCUREMENT” means the agreement between the parties for mutually

agreed terms and conditions with commitment of Quantity Ordered.

2. REFERENCE FOR DOCUMENTATION :

2.1. The number and date of Collective Request for Quotation (CRFQ) must appear on all

correspondence before finalization of Rate Contract / Purchase Order.

Page 3 of 24

2.2. After finalization of Contract / Purchase Order: The number and date of Rate Contract /

Purchase Order must appear on all correspondence, drawings, invoices, dispatch advices,

(including shipping documents if applicable) packing list and on any documents or papers

connected with this order.

2.3. In the case of imports, the relevant particulars of the import Licence shall be duly indicated

in the invoice and shipping documents as well as on the packages or consignments.

3. RIGHT OF OWNER TO ACCEPT OR REJECT TENDER :

The right to accept the tender will rest with the Owner.

4. LANGUAGE:

The Bid and all supporting documentation and all correspondence whatsoever exchanged

by Vendor and Owner, shall be in English language only.

5. Price :

Unless otherwise agreed to the terms of the RFQ, price shall be :

Firm and no escalation will be entertained on any ground, except on the ground of

statutory levies applicable on the tendered items.

6. TAXES AND DUTIES :

All vendors shall have VAT / CST/GST/Service tax registration in the concerned State

and vendor shall quote their TIN number in the quotation.

6.1. EXCISE DUTY :

6.1.1. Excise duty extra as applicable at the time of delivery within scheduled delivery period

will be payable by BPCL against documentary evidence. Vendor shall mention in their

offer, the percentage of excise duty applicable at present. Any upward variation in excise

duty rates, beyond the contractual delivery period, shall be to vendor’s account.

6.1.2. In case Excise Duty is not applicable at present : Excise duty due to change in turn over is

not payable. If applicable in future, the same will be borne by vendor.

6.1.3. Owner shall take CENVAT Credit on the material supplied for both excise duty and cess

component and accordingly Excise duty / Cess should be quoted separately wherever

applicable.

Vendor shall ask the transporter of the goods to hand over the copy of excise invoice

(transporter’s copy) at the time of delivery of goods at owner’s site.

Page 4 of 24

6.2. SALES TAX / VAT/GST :

6.2.1. Sales Tax as applicable at the time of delivery within scheduled delivery period will be

payable by BPCL. Vendor shall give details of local sales tax and/oror central sales tax

currently applicable in their offer. The rates applicable for “CST without form C”, “CST

with form C" and “VAT” shall be clearly indicated.

6.2.2. Input VAT Credit may be claimed by BPCL, wherever applicable. Vendor shall submit

the TAX invoice.

6.3 Service tax :

All vendors shall have service tax registration wherever applicable. BPCL may also

claim CENVAT Credit on service tax. The vendor should quote service tax separately, if

applicable. Vendor shall submit the TAX invoice. Vendor is required to furnish serially

numbered and signed invoice / bill / challan containing the following details:

a) Name, address and registration number of the service provider

b) Name and address of person receiving taxable service

c) Description, classification and value of taxable service provided

d) Service Tax Payable

6.4 FREIGHT AND OCTROI :

6.4.1 Freight: Firm freight charges to be quoted as indicated in the Tender documents. Freight

shall be payable after receipt of the Material(s) at the site, unless otherwise specified.

6.4.2. Octroi and entry taxes, if any, shall be invoiced separately and shall be re-imbursed by

BPCL at actuals after receipt of the Material(s) at the Site against the submission of

original documentary evidence for proof of payment of the related octroi and entry taxes,

as the case may be.

6.5. NEW STATUTORY LEVIES :

All new statutory levies leviable on sale of finished goods to owner , if applicable are

payable extra by BPCL against documentary proof, within the contractual delivery

period.

6.6 Variation in Taxes/Duties

Any increase/decrease in all the above mentioned statutory levies on the date of delivery

during the scheduled delivery period on finished materials will be on BPCL's account.

Any upward variation in statutory levies after contractual delivery date shall be to

vendor’s account.

7. INSPECTION :

7.1. Materials shall be inspected by BPCL approved third party inspection agency if

applicable before dispatch of materials. However, arranging and providing inspection

Page 5 of 24

facilities is entirely vendor’s responsibility and in no way shall affect the delivery

schedule.

7.2. Scope of Inspection shall be as per RFQ. Our registered third party inspection agencies

are SGS/GLISPL/IRS/DNV/LRIS/EIL/TATA Projects/PDIL/ULIPL/RITES

LTD/ITSIPL as amended time to time unless otherwise specified in the Special Purchase

Conditions.

7.3. Unless otherwise specified, the inspection shall be carried out as per the relevant

standards/scope of inspection provided alongwith the Tender Enquiry/Purchase Order.

7.4. BPCL may, at its own expense, have its representative(s) witness any test or inspection.

In order to enable BPCL’s representative(s) to witness the tests/inspections. BPCL will

advise the Vendor in advance whether it intends to have its representative(s) be present at

any of the inspections.

7.5. Even if the inspection and tests are fully carried out, the Vendor shall not be absolved

from its responsibilities to ensure that the Material(s), raw materials, components and

other inputs are supplied strictly to conform and comply with all the requirements of the

Contract at all stages, whether during manufacture and fabrication, or at the time of

Delivery as on arrival at site and after its erection or start up or consumption, and during

the defect liability period. The inspections and tests are merely intended to prima-facie

satisfy BPCL that the Material(s) and the parts and components comply with the

requirements of the Contract. The Vendor’s responsibility shall also not be anywise

reduced or discharged because BPCL or BPCL’s representative(s) or Inspector(s) shall

have examined, commented on the Vendor’s drawings or specifications or shall have

witnessed the tests or required any chemical or physical or other tests or shall have

stamped or approved or certified any Material(s).

7.6. Although material approved by the Inspector(s), if on testing and inspection after receipt

of the Material(s) at the location, any Material(s) are found not to be in strict conformity

with the contractual requirements or specifications, BPCL shall have the right to reject

the same and hold the Vendor liable for non-performance of the Contract.

8. SHIPPING :

8.1 SEA SHIPMENT :

All shipment of materials shall be made by first class direct vessels, through the

chartering wing, Ministry of Surface Transport as per procedure detailed hereunder. The

Foreign Supplier shall arrange with Vessels Owners or Forwarding Agents for proper

storage of the entire Cargo intended for the project in a specific manner so as to faciliate

and to avoid any over carriage at the port of discharge. All shipment shall be under deck

unless carriage on deck is unavoidable.

The bills of lading should be made out in favour of `Bharat Petroleum Corporation Ltd..

or order'.

All columns in the body of the Bill of Lading namely marks and nos., material

description, weight particulars etc., should be uniform and accurate and such statements

should be uniform in all the shipping documents. The freight particulars should mention

Page 6 of 24

the basis of freight tonnage, heavy lift charges, if any, surcharge, discount etc. clearly and

separately. The net total freight payable shall be shown at the bottom.

SHIPPING DOCUMENTS :

All documents viz. Bill of Lading, invoices, packing list, freight memos, country of

origin certificates, test certificate, drawings and catalogues should be in English

language.

In addition of the bill of lading which should be obtained in three stamped original plus

as many copies as required, invoices, packing list, freight memos,(if the freight

particulars are not shown in the bills of lading), country of origin certificate, test /

composition certificate, shall be made out against each shipment in as many number of

copies as shown below.

The bill of lading, invoice and packing list specifically shall show uniformly the mark

and numbers, contents case wise, country of origin, consignees name, port of destination

and all other particulars as indicated under clause 2. The invoice shall show the unit

rates and net total F.O.B. prices. Items packed separately should also be invoiced and the

value shown accordingly. Packing list must show apart from other particulars actual

contents in each case, net and gross weights and dimensions, and the total number of

packages. All documents should be duly signed by the Vendor's authorised

representatives.

In the case of FOB orders, Shipping arrangements shall be made by the Chartering Wing

Of the Ministry of Surface Transport, New Delhi through their respective forwarding

agents. The names and addresses of forwarding agents shall be as per Special Purchase

Conditions. Supplier shall furnish to the respective agents the full details of consignments

such as outside dimension, weights (both gross and net) No of packages, technical

description and drawings, name of supplier, ports of loading, etc. 6 weeks notice shall be

given by the supplier to enable the concerned agency to arrange shipping space.

The bill of lading shall indicate the following :

Shipper : Goverment of India

Consignee : Bharat Petroleum Corporation Ltd.

In case of supplies from USA, Export Licences, if any required from the American

Authorities shall be Obtained by the U.S. Suppliers. If need be assistance for obtaining

such export licences would be available from India Supply Mission at Washington.

8.2 AIRSHIPMENT :

In case of Airshipment, the materials shall be shipped through freight consolidator

(approved by us). The airway bill shall be made out in favour of BHARAT

PETROLEUM CORPORATION LTD.

TRANSMISSION OF SHIPPING DOCUMENTS :

Page 7 of 24

Foreign Supplier shall obtain the shipping documents in seven complete sets including

three original stamped copies of the Bill of Lading as quickly as possible after the

shipment is made, and airmail as shown below so that they are received at least three

weeks before the Vessels arrival. Foreign Supplier shall be fully responsible or any delay

and / or demurrage in clearance of the consignment at the port due to delay in

transmittal of the shipping documents.

If in terms of letter or otherwise, the complete original set of documents are required to

be sent to BPCL through Bank the distribution indicated below will confine to copies of

documents only minus originals.

Documents BPCL (Mumbai)

Bill of Lading 4 (including 1 original)

Invoice 4

Packing List 4

Freight Memo 4

Country of Origin Certificate 4

Third party inspection certificate 4

Drawing 4

Catalogue 4

Invoice of Third Party 4

for inspection charges whenever applicable.

9. INDIAN AGENT COMMISSION :

Any offer through Indian agents will be considered only after authorization mentioning

them as Indian agents, is received from Vendor. Indian agents commission if applicable

will be payable only in Indian currency. Indian agents should be registered with

Directorate General of Supplies and Disposals, Government of India and agency

commission will be payable only after registration with DGS&D, New Delhi.

10. ORDER AWARD / EVALUATION CRITERIA :

Unless otherwise specified, Order award criteria will be on lowest quote landed price

basis. Landed price will be summation of Basic Price, Packing & Forwarding Charges,

Excise Duty, Sales Tax, Freight, Inspection, Octroi, Supervision of Installation &

Commissioning and other taxes & levies, loading etc, if any, reduced by cenvat/vat credit

as applicable.

11. CONFIRMATION OF ORDER :

The vendor shall acknowledge the receipt of the purchase order within 10 days of mailing

the same. The vendor shall sign, stamp the acknowledgement copy of the purchase order

and return the same to BPCL.

12. PAYMENT TERMS :

12.1. Unless otherwise specified, 100% payment shall be made within 30 days from date of

receipt and acceptance of materials at Site against submission of Peformance Bank

Guarantee (PBG) for 10% of basic order value if PBG is applicable for the tender.

Page 8 of 24

12.2. In the case of imports, payment will be made on submission of original documents

directly to Owner (Telegraphic Transfer-TT) or through Bank (Cash against documents-

CAD) or through irrevocable Letter of Credit.

12.3. Unless otherwise mentioned, the specified documents (All documents listed below (one

original and two copies)) should be submitted to originator of P.O. (the name and contact

details of whom are given in PO) and payments for despatches will be made by the

originator of Purchase Order :

a) Invoice

b) Excise invoice

c) The Lorry Receipt of the consignment

d) Packing list for the consignment

e) Third Party Inspector’s Certificate covering the invoiced Material(s)/ Release

Note, wherever applicable

f) Manufacturers Test/Composition Certificate, wherever applicable

g) Drawing(s)/Catalogue(s) covering the Material(s) , wherever applicable

h) Guarantee/Warranty Certificate(s), wherever applicable.

i) Original Receipt for Octroi/other statutory levies as applicable.

j) Performance Bank Guarantee as applicable.

13. GUARANTEE/WARRANTY :

13.1. Materials shall be guaranteed against manufacturing defects, materials, workmanship and

design for a period of 12 months from the date of commissioning or 18 months from the

date of dispatch whichever is earlier. Warranty for replacement of material / accessories

should be provided free of charges at our premises. The above guarantee/warranty will

be without prejudice to the certificate of inspection or material receipt note issued by us

in respect of the materials.

13.2. All the materials including components and sub contracted items should be guaranteed by

the vendor within the warranty period mentioned above. In the event of any defect in the

material, the vendor will replace / repair the material at BPCL’s concerned location at

vendor’s risk and cost on due notice.

13.3. In case, vendor does not replace / repair the material on due notice, rejected material will

be sent to the vendor on “Freight to pay” basis for free replacement. Material after

rectification of defects shall be dispatched by the vendor on “Freight Paid” basis.

Alternatively, BPCL reserves the right to have the material repaired / replaced at the

locations concerned, at the vendor’s risk, cost and responsibility.

13.4. The Vendor shall provide similar warrantee on the parts, components, fittings,

accessories etc. so repaired and / or replaced.

14. PERFORMANCE BANK GUARANTEE :

14.1. Vendor will have to provide Performance Bank Guarantee for 10% of the basic value of

purchase order unless otherwise specified. This bank guarantee shall be valid (shall

remain in force) for guarantee period (as mentioned in the guarantee clause), with an

Page 9 of 24

invocation period of six months thereafter. In the case of Indigenous vendors, the

Performance Bank Guarantee shall be given on a non-judicial stamp paper of appropriate

value (currently Rs 100). PBG format is as per Annexure I.

In case, PBG is not provided by the Vendor, 10% of the basic value shall be retained in

lieu of PBG, till the expiry of guarantee and claim period.

In the case of imports, the Supplier shall furnish the Performance Bank Guarantee (as per

Annexure I) through the following :

a) Branches of Indian scheduled banks operating in their Country.

b) Foreign bank operating in their Country which is counter guaranteed by branches of

Indian scheduled banks operating in their Country/India.

c) Indian branches of foreign banks.

d) Foreign bank operating in their Country counter guaranteed by their Indian branch

However, in respect of c) and d) above, the Indian branch of foreign banks should be

recognized as scheduled bank by Reserve Bank of India.

14.2. If Vendor wants to submit the PBG at Contract level to avoid multiple number of PBG

(i.e. PBG issued against every purchase/call off order) then the validity of PBG will be

calculated as mentioned below :

14.2.1. Validity of PBG = Rate Contract Issue Date (Start Date of Rate Contract) + Rate

Contract Period (validity of Rate Contract) + Contractual Delivery Period of material +

Contractual Guarantee period + 6 month (for invocation / Claim).

15. PACKING & MARKING :

15.1 PACKING :

15.1.1 Packing shall withstand the hazards normally encountered with the means of transport

for the goods of this purchase order including loading and unloading operation both by

crane and by pushing off.

In the case of imports, all equipments / materials shall be suitably packed in weather

proof, seaworthy packing for ocean transport under tropical conditions and for rail or

road or other appropriate transport in India. The packing shall be strong and efficient

enough to ensure safe preservance upto the final point of destination.

Raw/Solid wood packaging material of imported items has to be appropriately treated &

marked as per International Standard of Phytosanitary Measures (ISPM-15") for material

originating from the contracting countries to the International Plant Protection

Convention or the members of Food & Agriculture Organization. Material from non-

contracting parties would have to be accompanied by a phytosanitary certificate of the

treatment endorsed. The Custom Officer at Indian Port shall not release the material

without appropriate compliance of the above provisions w.e.f. 01.11.2004.

15.1.2 The packing specification incorporated herein are supplementary to the internal and

external packing methods and standards as per current general rules of J.R.A. Good Tariff

Page 10 of 24

Part-I. All packaging shall be done in such a manner as to reduce volume as much as

possible.

15.1.3 Fragile articles should be packed with special packing materials depending on the type of

Materials and the packing shall bear the words "HANDLE WITH CARE GLASS

FRAGILE, DON'T ROLL THIS END UP. THIS END DOWN," to be indicated by

arrow.

15.1.4 Chemicals in powder form, catalyst, refractories and like materials etc. shall be packed in

drums, cans and tins only. However, Catalyst may be supplied in Jumbo bags.

15.1.5 The hazardous materials shall be packed in accordance with the applicable rules,

regulations and tariff of all cognizant Government Authorities and other Governing

bodies. It shall be the responsibility of the seller of hazardous materials to designate the

material as hazardous and to identify each material by its proper commodity name and its

hazardous material class code.

15.1.6 All package requiring handling by crane should have sufficient space at appropriate place

to put sling of suitable dia (strength). Iron/Steel angle should be provided at the place

where sling marking are made to avoid damage to package/ equipment while lifting.

15.1.7 Item shipped in bundles must be securely tied with steel wire or strapping. Steel

reinforcing rods, bars, pipes, structural members etc. shall be bundled in uniform lengths

and the weight shall be within the breaking strength of the securing wire or strapping.

In the case of imports, for bundles the shipping marks shall be embossed on metal or

similar tag and wired securely on each end.

15.1.8 All delicate surface on equipment/materials should be carefully protected and printed

with protective paint/compound and wrapped to prevent rusting and damage.

15.1.9 All mechanical and electrical equipment and other heavy articles shall be securely

fastened to the case bottom and shall be blocked and braced to avoid any

displacement/shifting during transit.

15.1.10 Attachments and spare parts of equipment and all small pieces shall be packed separately

in wooden cases with adequate protection inside the case and wherever possible should

be sent along with the main equipment. Each item shall be suitably tagged with

identification of main equipment, item denomination and reference number of respective

assembly drawing. Each item of steel structure and furnaces shall be identified with two

erection markings with minimum lettering height of 15mm. Such markings will be

followed by the collection numbers in indelible ink/paint. A copy of the packing list shall

accompany the materials in each package.

15.1.11 All protrusions shall be suitably protected by providing a cover comprising of tightly

bolted wooden disc on the flanges. All nozzles, holes and openings and also all delicate

surfaces shall be carefully protected against damage and bad weather. All manufactured

surfaces shall be painted with rust proof paint.

In the case of imports, for bulk uniform material when packed in several cases,

progressive serial numbers shall be indicated on each case.

Page 11 of 24

15.1.12 Wherever required, equipment/materials instruments shall be enveloped in polythene

bags containing silicagel or similar dehydrating compound.

15.1.13 Pipes shall be packed as under:

a. Upto 50mm NB in wooden cases/crates.

b. Above 50mm NB and upto 100mm NB in bundles and should be strapped at minimum

three places.

c. Above 100mm NB in loose.

15.1.14 Pipes and tubes of stainless steel, copper etc. shall be packed in wooden cases

irrespective of their sizes.

15.1.15 Pipes with threaded or flanged ends shall be protected with suitable caps covers, before

packing.

In the case of imports, all pipes and sheets shall be marked with strips bearing

progressive no.

15.1.16 Detailed packing list in waterproof envelope shall be inserted in the package together

with equipment/materials. One copy of the detailed packing list shall be fastened outside

of the package in waterproof envelope and covered by metal cover.

15.1.17 The supplier shall be held liable for all damages or breakages to the goods due to the

defective or insufficient packing as well as for corrosion due to insufficient protection.

15.1.18 Packaged equipment or materials showing damage defects or shortages resulting from

improper packaging materials or packing procedures or having concealed damages or

shortages, at the time of unpacking shall be to the supplier’s account.

All packages which require special handling and transport should have their Centres of

Gravity and the points at which they may be slung or gripped clearly indicated and

marked “ATTENTION SPECIAL LOAD HANDLE WITH CARE” both in

English/Hindi Languages.

In the case of imports, a distinct colour splash in say red black around each package crate

/ bundle shall be given for identification. 15.1.19 Along with the packed material, supplier should attach material list, manuals/instructions

and also the Inspection certificate/release note, wherever applicable.

15.2. MARKING :

The following details to be written on the side face of packing:

a) Purchase Order Number

b) Vendor Name

Page 12 of 24

c) Batch no with Manufacturing date

d) Procedure (in brief) for handling

e) Date of dispatch etc.

15.3 Imported items :

On three sides of the packages, the following marks shall appear, clearly visible, with

indelible paint and on Vendor's care and expenses.


(With detailed address as given in Special Purchase Conditions)

From :

To : Bharat Petroleum Corpn.Ltd.

(With detailed address as given in Special Purchase Conditions)

Order no. Rev. no.

Item :

Equipment Nomenclature :

Net weight : Kgs.

Gross weight : Kgs.

Case No. of Total cases :

Dimensions :

Import Licence No.

NOTE :

Marking shall be bold - minimum letter height 5 cm. For every order and every

shipment, packages must be marked with serial progressive numbering.

Top heavy containers shall be so marked either Top Heavy or Heavy Ends.

When packing material is clean and light coloured, a dark black stencil paint shall be

acceptable. However, where packaging material is soiled or dark, a coat of flat zinc

white paint shall be applied and allowed to dry before applying the specific markings.

In case of large equipments like vessels, heat exchangers, etc. the envelope containing the

documents shall be fastened inside a shell connection, with an identifying arrow sign

"documents" using indelible paint.

Page 13 of 24

16. DELIVERY :

16.1. Unless otherwise mentioned, Vendor is requested to quote their best delivery schedule

from the date of receipt of Purchase order.

16.2. Time being the essence of this contract, the delivery mentioned in the purchase order

shall be strictly adhered to and no variation shall be permitted except with prior

authorization in writing from the Owner. Goods should be delivered, securely packed and

in good order and condition, at the place of delivery and within the time specified in the

purchase order for their delivery.

16.3. The contractual delivery period is inclusive of all the lead time for engineering /

procurement of raw material, the manufacturing, inspection / testing, packing,

transportation or any other activity whatsoever required to be accomplished for effecting

the delivery at the required delivery point.

16.4. Unless otherwise specified, Material(s) shall not be despatched without prior inspection

and/or testing and Release Order/Material(s) Acceptance Certificate issued by the

Inspector(s).

16.5. BPCL shall have the right to advise any change in despatch point or destination in respect

of any Material(s). Any extra expenditure incurred by the Vendor on this account

supported by satisfactory documentary evidence, will be reimbursed to the Vendor by

BPCL.

17. UNLOADING AND STACKING :

Unloading and stacking will be arranged by BPCL. The Vendor shall send BPCL

information of the proposed consignment well in advance by telegram/fax/e-mail/courier

to enable BPCL to take necessary action.

18. TRANSIT INSURANCE :

Unless otherwise mentioned,

18.1. Transit Insurance shall be covered by BPCL against its Mega Package Policy.

18.2 In the case of imports, insurance against all marine and transit risk shall be covered under

the Owner's marine policy. However, the Vendor shall ensure that in effecting

shipments clear bill of lading are obtained and the carrier's responsibility is fully retained

on the Carriers so that the consignee's interests are fully secured and are in no way

jeopardized.

18.2. The Vendor shall send BPCL information of the proposed consignment well in advance

by telegram/fax/e-mail/courier to enable BPCL to take necessary action for the transit

insurance of the consignment. Any failure by the Vendor to do so shall place the

consignment at the Vendor’s risk.

18.3. In the case of imports, as soon as any shipment is made, the Foreign Supplier shall send

advance information by way of Telex message to Bharat Petroleum Corporation Ltd.,

(with detailed address as given in Special Purchase Conditions) giving particulars of the

Page 14 of 24

shipments, vessels name, port of shipment, bill of lading number and date, total FOB and

freight value.

19 VALIDITY OF OFFER:

The rates quoted against this tender shall be valid for a period of 90 Days from the date

of opening of the tender unless otherwise specified in the Special Purchase Conditions.

20. DELIVERY DATES AND PRICE REDUCTION SCHEDULE :

20.1. The time and date of Delivery of Material(s) as stipulated in the Contract shall be adhered

to on the clear understanding that the Price(s) of the Material(s) has/have been fixed with

reference to the said Delivery date(s).

20.2. If any delay is anticipated by the Vendor in the delivery of the Material(s) or any of them

beyond the stipulated date(s) of Delivery, the Vendor shall forthwith inform BPCL in

writing of such anticipated delay and of the steps being taken by the Vendor to remove or

reduce the anticipated delay, and shall promptly keep BPCL informed of all subsequent

developments.

20.3. The delivery period quoted must be realistic & specific. The inability of successful

Vendors to execute orders in accordance with the agreed delivery schedule will entitle

BPCL, at its options, to :

20.3.1. Accept delayed delivery at prices reduced by a sum equivalent to half percent (0.5%) of

the basic value of any goods not delivered for every week of delay or part thereof, limited

to a maximum of 5% of the total basic order value. LR date will be considered as delivery

completion date for calculation of price reduction in the case of ex works contract. Date

of receipt of materials at owners premises shall be considered for calculation of price

reduction for F.O.R destination contract.

In the case of imports, the contractual delivery date shall be considered from the date of

Letter of Credit (L/C) or the date of L/C amendment because of Buyer’s fault plus one

week (to take care of transit time for receipt of L/c) plus the delivery schedule as

indicated by the vendors.

In case of the shipment taking place on “Cash against documents”, the contractual

delivery shall be taken from the date of purchase order plus one week (to take care of

transit time for receipt of order) plus delivery period.

Further the date of B/L or House airway bill shall be considered to find out the delay with

respect to contractual delivery date. In case of FOB shipments if the vessel is not

available then the intimation by vendors regarding readiness of the goods for the

shipment shall be considered for calculating the delay if any. So vendor shall inform the

readiness of material for shipment on FOB (Free on Board)basis / FCA (Free on Carrier)

basis.

20.3.2. Cancel the order in part or full and purchase such cancelled quantities from elsewhere on

account at the risk and cost of the vendor, without prejudice to its right under 20.3.1

above in respect of goods delivered.

Page 15 of 24

21. RISK PURCHASE CLAUSE :

BPCL reserves the right to curtail or cancel the order either in full or part thereof if the

vendor fails to comply with the delivery schedule and other terms & conditions of the

order. BPCL also reserves the right to procure the same or similar materials/equipment

through other sources at vendor's entire risk, cost and consequences. Further, the vendor

agrees that in case of procurement by the owner from other sources the differential

amount paid by the owner shall be on account of the vendor together with any interest

and other costs accrued thereon for such procurement.

22. FORCE MAJEURE CLAUSE :

(A) Definition: The term “Force Majeure” means any event or circumstance or

combination of events or circumstances that affects the performance by the

vendor of its obligations pursuant to the terms of this Agreement (including by

preventing, hindering or delaying such performance), but only if and to the extent

that such events and circumstances are not within the vendor’s reasonable control

and were not reasonably foreseeable and the effects of which the vendor could not

have prevented or overcome by acting as a Reasonable and Prudent person or, by

the exercise of reasonable skill and care. Force Majeure events and circumstances

shall in any event include the following events and circumstances to the extent

they or their consequences satisfy the requirements set forth above in this Clause:

(i) the effect of any element or other act of God, including any storm,

flood, drought, lightning, earthquake, tidal wave, tsunami, cyclone

or other natural disaster;

(ii) fire, accident, loss or breakage of facilities or equipment, structural

collapse or explosion;

(iii) epidemic, plague or quarantine;

(iv) air crash, shipwreck, or train wreck;

(v) acts of war (whether declared or undeclared), sabotage, terrorism

or act of public enemy (including the acts of any independent unit

or individual engaged in activities in furtherance of a programme

of irregular warfare), acts of belligerence of foreign enemies

(whether declared or undeclared), blockades, embargoes, civil

disturbance, revolution, rebellion or insurrection, exercise of

military or usurped power, or any attempt at usurpation of power;

(vi) radioactive contamination or ionizing radiation;

( B) Notice and Reporting:

( i ) The Vendor shall as soon as reasonably practicable after the date

of commencement of the event of Force Majeure, but in any event

no later than two (7) days after such commencement date, notify

Page 16 of 24

the BPCL in writing of such event of Force Majeure and provide

the following information:

(a) reasonably full particulars of the event or circumstance of

Force Majeure and the extent to which any obligation will

be prevented or delayed;

(b) such date of commencement and an estimate of the period

of time required to enable the vendor to resume full

performance of its obligations; and

(c) all relevant information relating to the Force Majeure and

full details of the measures the vendor is taking to

overcome or circumvent such Force Majeure.

(ii) The Vendor shall, throughout the period during which it is prevented

from performing, or delayed in the performance of, its

obligations under this Agreement, upon request, give or procure

access to examine the scene of the Force Majeure including such

information, facilities and sites as the other Party may

reasonably request in connection with such event. Access to any

facilities or sites shall be at the risk and cost of the Party

requesting such information and access.

(C) Mitigation Responsibility:

(i) The Vendor shall use all reasonable endeavours, acting as a

Reasonable and Prudent Person, to circumvent or overcome any

event or circumstance of Force Majeure as expeditiously as

possible, and relief under this Clause shall cease to be available to

the Vendor claiming Force Majeure if it fails to use such

reasonable endeavours during or following any such event of Force

Majeure.

(ii) The Vendor shall have the burden of proving that the

circumstances constitute valid grounds of Force Majeure under this

Clause and that it has exercised reasonable diligence efforts to

remedy the cause of any alleged Force Majeure.

(iii) The Vendor shall notify BPCL when the Force Majeure has

terminated or abated to an extent which permits resumption of

performance to occur and shall resume performance as

expeditiously as possible after such termination or abatement.

(D) Consequences of Force Majeure. Provided that the Vendor has

complied and continues to comply with the obligations of this

Clause and subject to the further provisions:

(i) the obligations of the Parties under this Agreement to the extent

Page 17 of 24

performance thereof is prevented or impeded by the event of Force

Majeure shall be suspended and the Parties shall not be liable for

the non-performance thereof for the duration of the period of Force

Majeure; and

(ii) the time period(s) for the performance of the obligations of the

Parties under this Agreement to the extent performance thereof is

prevented or impeded by the event of Force Majeure shall be

extended for the duration of the relevant period of Force Majeure

except as provided herein.

(E) Force Majeure Events Exceeding 60 Days

(i) If an event or series of events (alone or in combination) of Force

Majeure occur, and continue for a period in excess of 60

consecutive days, then BPCL shall have the right to terminate this

agreement, whereupon the Parties shall meet to mitigate the

impediments caused by the Force Majeure event.

23. ARBITRATION CLAUSE :

23.1 Any dispute or difference of any nature whatsoever, any claim, cross-claim,

counter-claim or set off of BPCL/Vendor against omission or on account of any

of the parties hereto arising out of or in relation to this Contract shall be referred

to the Sole Arbitration of Director(Marketing) / Director (HR) / Director (R) of

BPCL as the case may be or to some officer of BPCL who may be nominated by

them.

23.2. In the event the Arbitrator being unable or refusing to act for any reason whatsoever, the

said Directors of BPCL shall designate another person to act as an Arbitrator in

accordance with the terms of the said Contract/Agreement. The Arbitrator newly

appointed shall be entitled to proceed with the reference from the point at which it was

left by his predecessor.

23.3. It is known to the parties herein that the Arbitrator appointed hereunder is an employee of

the Corporation and may be Share holder of the Corporation.

23.4. The award of the Arbitrator so appointed shall be final, conclusive and binding on all the

parties to the contract and the law applicable to arbitration proceedings will be the

Arbitration and Conciliation Act, 1996 or any other enactment in replacement thereof.

23.5. The language of the proceedings will be in English and the place of proceedings will be

Mumbai.

23.6. The parties hereby agree that the Courts in the city of Mumbai alone shall have

jurisdiction to entertain any application or other proceedings in respect of anything

arising under this Agreement and any Award or Awards made by the Sole Arbitrator

Page 18 of 24

hereunder shall be filed, if required, in the concerned Courts in the City of Mumbai alone.

(legal)

24. INTEGRITY PACT (IP) :

Vendors are requested to sign & return our pre-signed IP document , if applicable. This

document is essential & binding. Vendor's failure to return the IP document duly signed

along with Bid Document may result in the bid not being considered for further

evaluation.

25. RECOVERY OF SUMS DUE :

Whenever, any claim against vendor for payment of a sum of money arises out of or

under the contract, the owner shall be entitled to recover such sums from any sum then

due or when at any time thereafter may become due from the vendor under this or any

other contract with the owner and should this sum be not sufficient to cover the

recoverable amount of claim(s), the vendor shall pay to BPCL on demand the balance

remaining due.

26. CONFIDENTIALITY OF TECHNICAL INFORMATION :

Drawing, specifications and details shall be the property of the BPCL and shall be

returned by the Vendor on demand. The Vendor shall not make use of drawing and

specifications for any purpose at any time save and except for the purpose of BPCL. The

Vendor shall not disclose the technical information furnished to or organized by the

Vendor under or by virtue of or as a result of the implementation of the Purchase Order to

any person, firm or body or corporate authority and shall make all endeavors to ensure

that the technical information is kept CONFIDENTIAL. The technical information

imparted and supplied to the vendor by BPCL shall at all time remain the absolute

property of BPCL. Imparting of any confidential information by the Vendor will be

breach of contract.

27. PATENTS & ROYALTIES :

The vendor shall fully indemnify BPCL and users of materials specified herein/supplied

at all times, against any action, claim or demand, costs and expenses, arising from or

incurred by reasons of any infringement or alleged infringement of any patent, registered

design, trademark or name, copy right or any other protected rights in respect of any

materials supplied or any arrangement, system or method of using, fixing or working

used by the vendor. In the event of any claim or demand being made or action sought

against BPCL in respect of any of the aforesaid matter, the vendor shall be notified

thereof immediately and the vendor shall at his/its own expense with (if necessary) the

assistance of BPCL (whose all expense shall be reimbursed by the vendor) conduct all

negotiations for the settlement of the same and/or litigation which may arise thereof.

28. LIABILITY CLAUSE :

Page 19 of 24

In case where it is necessary for employees or representatives of the Vendor to go upon

the premises of owner, vendor agrees to assume the responsibility for the proper conduct

of such employees/representatives while on said premises and to comply with all

applicable Workmen's Compensation Law and other applicable Government Regulations

and Ordinances and all plant rules and regulations particularly in regard to safety

precautions and fire hazards. If this order requires vendor to furnish labour at site, such

vendor's workmen or employees shall under no circumstances be deemed to be in owner's

employment and vendor shall hold himself responsible for any claim or claims which

they or their heirs, dependent or personal representatives, may have or make, for damages

or compensation for anything done or committed to be done, in the course of carrying

out the work covered by the purchase order, whether arising at owner's premises or

elsewhere and agrees to indemnify the owner against any such claims, if made against the

owner and all costs of proceedings, suit or actions which owner may incur or sustain in

respect of the same.

29. COMPLIANCE OF REGULATIONS :

Vendor warrants that all goods/Materials covered by this order have been produced, sold,

dispatched, delivered and furnished in strict compliance with all applicable laws,

regulations, labour agreement, working condition and technical codes and statutory

requirements as applicable from time to time. The vendor shall ensure compliance with

the above and shall indemnify owner against any actions, damages, costs and expenses of

any failure to comply as aforesaid.

30. REJECTION, REMOVAL OF REJECTED GOODS AND REPLACEMENT:

In case the testing and inspection at any stage by inspectors reveal that the equipment,

materials and workmanship do not comply with specification and requirements, the same

shall be removed by the vendor at his/its own expense and risk, within the time allowed

by the owner. The owner shall be at liberty to dispose off such rejected goods in such

manner as he may think appropriate. In the event the vendor fails to remove the rejected

goods within the period as aforesaid, all expenses incurred by the owner for such disposal

shall be to the account of the vendor. The freight paid by the owner, if any, on the inward

journey of the rejected materials shall be reimbursed by the vendor to the owner before

the rejected materials are removed by the vendor. The vendor will have to proceed with

the replacement of the equipment or part of equipment without claiming any extra

payment if so required by the owner. The time taken for replacement in such event will

not be added to the contractual delivery period.

31. NON-WAIVER :

Failure of the Owner to insist upon any of the terms or conditions incorporated in the

Purchase Order or failure or delay to exercise any rights or remedies herein, or by law or

failure to properly notify Vendor in the event of breach, or the acceptance of or payment

of any goods hereunder or approval of design shall not release the Vendor and shall not

be deemed a waiver of any right of the Owner to insist upon the strict performance

thereof or of any of its or their rights or remedies as to any such goods regardless of when

such goods are shipped, received or accepted nor shall any purported oral modification or

revision of the order by BPCL act as waiver of the terms hereof. Any waiver to be

effective must be in writing. Any lone incident of waiver of any condition of this

Page 20 of 24

agreement by BPCL shall not be considered as a continuous waiver or waiver for other

condition by BPCL.

32. NEW & UNUSED MATERIAL :

All the material supplied by the vendor shall be branded new, unused and of recent

manufacture.

33. PURCHASE PREFERENCE CLAUSE :

Owner reserves its right to allow Public Sector Enterprises (Central/State), purchase

preference as admissible/applicable from time to time under the existing Govt. policy.

Purchase preference to a PSE shall be decided based on the price quoted by PSE as

compared to L1 Vendor at the time of evaluation of the price bid.

Owner reserves its right to allow Micro and Small Enterprises (MSEs) and MSEs

owned by Scheduled Caste (SC) or the Scheduled tribe (ST) entrepreneurs, purchase preference as admissible/applicable from time to time under the existing Govt.

policy. Purchase preference to a MSE and a MSE owned by SC/ST entrepreneurs

shall be decided based on the price quoted by the said MSEs as compared to L1 Vendor

at the time of evaluation of the price bid.

34. CANCELLATION :

34.1. BPCL reserves the right to cancel the contract/purchase order or any part thereof through

a written notice to the vendor if.

34.1.1. The vendor fails to comply with the terms of this purchase order/contract.

34.1.2. The vendor becomes bankrupt or goes into liquidation.

34.1.3. The vendor fails to deliver the goods on time and/or replace the rejected goods promptly.

34.1.4. The vendor makes a general assignment for the benefit of creditors.

34.1.5. A receiver is appointed for any of the property owned by the vendor.

34.2. Upon receipt of the said cancellation notice, the vendor shall discontinue all work on the

purchase order matters connected with it. BPCL in that event will be entitled to procure

the requirement in the open market and recover excess payment over the vendor's agreed

price if any, from the vendor and also reserving to itself the right to forfeit the security

deposit if any, made by the vendor against the contract. The vendor is aware that the said

goods are required by BPCL for the ultimate purpose of materials production and that

non-delivery may cause lossof production and consequently loss of profit to the BPCL. In

this-event of BPCL exercising the option to claim damages for non delivery other than

by way of difference between the market price and the contract price, the vendor shall

pay to BPCL, fair compensation to be agreed upon between BPCL and the vendor. The

Page 21 of 24

provision of this clause shall not prejudice the right of BPCL from invoking the

provisions of price reduction clause mentioned in 20.3.1 as aforesaid.

35. ANTI –COMPETITIVE AGREEMENTS/ABUSE OF DOMINANT POSITION :

The Competition Act, 2002 as amended by the Competition (Amendment) Act, 2007 (the

Act), prohibits anti- competitive laws and aims at fostering competition and at protecting

Indian markets against anti- competitive practices by enterprises. The Act prohibits anti-

competitive agreements, abuse of dominant position by enterprises, and regulates

combinations (consisting of acquisition, acquiring of control and M&A) wherever such

agreements, abuse or combination causes, or is likely to cause, appreciable adverse effect

on competition in markets in India. BPCL reserves the right to approach the Competition

Commission established under the Act of Parliament and file information relating to anti-

competitive agreements and abuse of dominant position. If such a situation arises, then

Vendors are bound by the decision of the Competitive Commission and also subject to

penalty and other provisions of the Competition Act.

36. ASSIGNMENT

The Vendor can / does not have any right to assign his rights and obligations under these

general purchase conditions without the prior written approval of BPCL.

37. GOVERNING LAW

These General Purchase Conditions shall be governed by the Laws of India.

38. AMENDMENT

Any amendment to these General Purchase Conditions can be made only in writing and

with the mutual consent of the parties to these conditions.

39. SPECIAL PURCHASE CONDITIONS

In case of a conflict between the clauses, terms and conditions of General Purchase

Conditions and Special Purchase condition, the clauses, terms and conditions of Special

Purchase Condition will have an overriding effect over General Purchase Conditions and

the same shall be applicable.

Page 22 of 24

40. NOTICES

Any notices to be given hereunder by a Party to the other shall be in English and

delivered by hand or sent by courier or facsimile to the other Party at the address

or facsimile number stated below or such other address or number as may be

notified by the relevant Party from time to time:

BPCL

_______________________ _______________________

_______________________

Vendor

_______________________

_______________________

_______________________

Please sign & return all the pages of GPC as a token of your acceptance of all the terms &

conditions as mentioned above.

Page 23 of 24

Annexure I

PERFORMANCE BANK GUARANTEE

(On Non-judicial paper for appropriate value)

To,


---------------------------------

--------------------------------

Dear Sir,

In consideration of the Bharat Petroleum Corporation Limited, (hereinafter called ‘the Company’

which expression shall include its successors and assigns) having awarded to M/s. (Name)

………. (Constitution)………….. (address) ……….(hereinafter referred to as “The vendor”

which expression shall wherever the subject or context so permits include its successors and

assigns) a supply contract in terms interalia, of the Company’s Purchase order No…….. dated

………. and the General and Special Purchase Conditions of the Company and upon the

condition of vendor’s furnishing security for the performance of the vendor’s obligations and/or

discharge of the vendor’s liability under and / or in connection with the said supply contract upto

a sum of Rs.(in figures)…………..Rs(in words)…………………………only amounting to 10%

(ten percent)of the total contract value.

We, (Name)…………..(constitution) ……………(hereinafter called “the Bank” which

expression shall include its successors and assigns) hereby jointly and severally undertake and

guarantee to pay to the Company in -----(Currency) forthwith on demand in writing and without

protest or demur of any and all moneys any wise payable by the Vendor to the Company under in

respect of or in connection with the said supply contract inclusive of all the Company’s losses and

expenses and other moneys anywise payable in respect to the above as specified in any notice of

demand made by the Company to the Bank with reference to this Guarantee upto an aggregate

limit of Rs(in figures)…………Rs(in words)……………………….only.

AND the Bank hereby agrees with the Company that

i. This Guarantee/undertaking shall be a continuing guarantee and shall remain valid

and irrevocable for all claims of the Company and liabilities of the vendor arising

upto and until midnight of …………………………………..

This date shall be 6 months from the last date of guarantee period.

Page 24 of 24

ii This Guarantee / Undertaking shall be in addition to any other guarantee or security of

whatsoever that the Company may now or at any time otherwise have in relation to the vendor’s

obligation/liabilities under and /or connection with the said supply contract, and the Company

shall have full authority to take recourse to or reinforce this security in preference to the other

security(ies) at its sole discretion, and no failure on the part of the Company in enforcing or

requiring enforcement of any other security shall have the effect of releasing the Bank from its

liability hereunder.

ii. The Company shall be at liability without reference to the Bank and without effecting

the full liability of the Bank hereunder to take any other security in respect of the

vendor’s obligations and /or liabilities under or in connection with the said supply

contract and to vary the terms vis a vis the vendor of the said supply contract or to

grant time and / or indulgence to the vendor or to reduce or to increase or otherwise

vary the prices of the total contract value or to release or to forbear from enforcement

all or any of the obligations of the vendor under the said supply contract and / or the

remedies of the Company under any other security(ies) now or hereafter held by the

Company and no such dealing(s), variation(s), reduction(s), increase(s) or the

indulgence(s) or arrangement(s) with the vendor or release or forbearance whatsoever

shall have the effect of releasing the Bank from its full liability to the Company

hereunder or of prejudicing rights of the Company against the Bank.

iv. This Guarantee /Undertaking shall not be determined by the liquidation or winding up

ordissolution or change of constitution or insolvency of the vendor but shall in all respects and for

all purposes be binding and operative until payment of all moneys payable to the Company in

terms hereof.

v. The Bank hereby waives all rights at any time inconsistent with the terms of the Guarantee /

Undertaking and the obligations of the Bank in terms hereof shall not be anywise affected or

suspended by reason of any dispute or disputes having been raised by the vendor (whether or not

pending before any Arbitrator, officer, Tribunal or Court) or any denial of liability by the vendor

or any other order of communication whatsoever by the vendor stopping or preventing or

purporting to stop or prevent any payment by the Bank to the Company in terms hereof.

vi. The amount stated in any notice of demand addressed by the Company to the Guarantor as

liable to be paid to the Company by the vendor or as suffered or incurred by the Company on

account of any losses or damages of costs, charges and or expenses shall as between the Bank and

the Company be conclusive of the amount so liable to be paid to the Company or suffered or

incurred by the Company, as the case may be and payable by the Guarantor to Company in terms

hereof.

Yours faithfully,

(Signature)

NAME & DESIGNATION

NAME OF THE BANK

NOTES:

Page 1 of 5

ANNEXURE-6

IINNTTEEGGRRIITTYY PPAACCTT

Between

BBhhaarraatt PPeettrroolleeuumm CCoorrppoorraattiioonn LLiimmiitteedd ((BBPPCCLL)) hheerreeiinnaafftteerr rreeffeerrrreedd ttoo aass ""TThhee

PPrriinncciippaall"",,

AAnndd

.. hereinafter referred to as "The Bidder/ Contractor/ Supplier".

PPrreeaammbbllee

The Principal intends to award, under laid down organization procedures, contract/s for “MARK*VIe TMR CONTROL SYSTEM FOR FRAME 5 GAS TURBINE (GT#1) AT BPCL-MUMBAI REFINERY ALONG WITH INSTALLATION AND COMMISSIONING OF THE MARK VI e PANEL” (CRFQ NO: 1000232362), E TENDER No: 1627. The Principal values full compliance with all relevant laws and regulations, and the principles of economic use of resources, and of fairness and transparency in its relations with its Bidder/s, Contractor/s and Supplier/s.

IInn oorrddeerr ttoo aacchhiieevvee tthheessee ggooaallss,, tthhee PPrriinncciippaall ccooooppeerraatteess wwiitthh tthhee rreennoowwnneedd iinntteerrnnaattiioonnaall

NNoonn--GGoovveerrnnmmeennttaall OOrrggaanniissaattiioonn ""TTrraannssppaarreennccyy IInntteerrnnaattiioonnaall"" ((TTII)).. FFoolllloowwiinngg TTII''ss

nnaattiioonnaall aanndd iinntteerrnnaattiioonnaall eexxppeerriieennccee,, tthhee PPrriinncciippaall wwiillll aappppooiinntt aann IInnddeeppeennddeenntt

EExxtteerrnnaall MMoonniittoorr wwhhoo wwiillll mmoonniittoorr tthhee tteennddeerr pprroocceessss aanndd tthhee eexxeeccuuttiioonn ooff tthhee ccoonnttrraacctt

ffoorr ccoommpplliiaannccee wwiitthh tthhee pprriinncciipplleess mmeennttiioonneedd aabboovvee..

SSeeccttiioonn 11 -- CCoommmmiittmmeennttss ooff tthhee PPrriinncciippaall

(1) The Principal commits itself to take all measures necessary to prevent corruption and to observe the following principles:

a) No employee of the Principal, personally or through family members, will in connection

with the tender, or the execution of the contract, demand, take a promise for or accept, for himself/ herself or third person, any material or immaterial benefit which he/she is not legally entitled to.

b) The Principal will, during the tender process, treat all Bidders with equity and reason. The

Principal will, in particular, before and during the tender process, provide to all Bidders the same information and will not provide to any Bidder confidential/ additional information through which the Bidder could obtain an advantage in relation to the tender process or the contract execution.

c) The Principal will exclude from the process all known prejudiced persons.

(2) If the Principal obtains information on the conduct of any of its employees which is a criminal offence under the relevant Anti-Corruption Laws of India, or if there be a substantive suspicion in this regard, the Principal will inform its Vigilance Office and in addition can initiate disciplinary actions.

Page 2 of 5

SSeeccttiioonn 22 -- CCoommmmiittmmeennttss ooff tthhee BBiiddddeerr// CCoonnttrraaccttoorr// SSuupppplliieerr

((11)) TThhee BBiiddddeerr// CCoonnttrraaccttoorr// SSuupppplliieerr ccoommmmiittss iittsseellff ttoo ttaakkee aallll mmeeaassuurreess nneecceessssaarryy ttoo

pprreevveenntt ccoorrrruuppttiioonn.. HHee ccoommmmiittss hhiimmsseellff ttoo oobbsseerrvvee tthhee ffoolllloowwiinngg pprriinncciipplleess dduurriinngg hhiiss

ppaarrttiicciippaattiioonn iinn tthhee tteennddeerr pprroocceessss aanndd dduurriinngg tthhee ccoonnttrraacctt eexxeeccuuttiioonn..

aa)) TThhee BBiiddddeerr// CCoonnttrraaccttoorr// SSuupppplliieerr wwiillll nnoott,, ddiirreeccttllyy oorr tthhrroouugghh aannyy ootthheerr ppeerrssoonn oorr

ffiirrmm,, ooffffeerr,, pprroommiissee oorr ggiivvee ttoo aannyy ooff tthhee PPrriinncciippaall''ss eemmppllooyyeeeess iinnvvoollvveedd iinn tthhee

tteennddeerr pprroocceessss oorr tthhee eexxeeccuuttiioonn ooff tthhee ccoonnttrraacctt oorr ttoo aannyy tthhiirrdd ppeerrssoonn,, aannyy mmaatteerriiaall

oorr iimmmmaatteerriiaall bbeenneeffiitt wwhhiicchh hhee//sshhee iiss nnoott lleeggaallllyy eennttiittlleedd ttoo,, iinn oorrddeerr ttoo oobbttaaiinn iinn

eexxcchhaannggee,, aannyy aaddvvaannttaaggee ooff aannyy kkiinndd wwhhaattssooeevveerr dduurriinngg tthhee tteennddeerr pprroocceessss oorr

dduurriinngg tthhee eexxeeccuuttiioonn ooff tthhee ccoonnttrraacctt.. b) The Bidder/ Contractor/ Supplier will not enter with other Bidders into any undisclosed

agreement or understanding, whether formal or informal. This applies in particular to prices, specifications, certifications, subsidiary contracts, submission or non-submission of bids or any other actions to restrict competitiveness or to introduce cartelisation in the bidding process.

c) The Bidder/ Contractor/ Supplier will not commit any offence under the relevant Anti-

Corruption Laws of India; further the Bidder/ Contractor/ Supplier will not use improperly, for purposes of competition or personal gain, or pass on to others, any information or document provided by the Principal as part of the business relationship, regarding plans, technical proposals and business details, including information contained or transmitted electronically.

d) The Bidder/ Contractor/ Supplier will, when presenting his bid, disclose any and all

payments he has made, is committed to, or intends to make to agents, brokers or any other intermediaries in connection with the award of the contract.

(2) The Bidder/ Contractor/ Supplier will not instigate third persons to commit offences outlined

above or be an accessory to such offences.

Section 3 - Disqualification from Tender Process and Exclusion from Future Contracts

IIff tthhee BBiiddddeerr,, bbeeffoorree ccoonnttrraacctt aawwaarrdd,, hhaass ccoommmmiitttteedd aa ttrraannssggrreessssiioonn tthhrroouugghh aa vviioollaattiioonn

ooff SSeeccttiioonn 22 oorr iinn aannyy ootthheerr ffoorrmm ssuucchh aass ttoo ppuutt hhiiss rreelliiaabbiilliittyy oorr ccrreeddiibbiilliittyy aass BBiiddddeerr iinnttoo

qquueessttiioonn,, tthhee PPrriinncciippaall iiss eennttiittlleedd ttoo ddiissqquuaalliiffyy tthhee BBiiddddeerr ffrroomm tthhee tteennddeerr pprroocceessss oorr ttoo

tteerrmmiinnaattee tthhee ccoonnttrraacctt,, iiff aallrreeaaddyy ssiiggnneedd,, ffoorr ssuucchh rreeaassoonn.. (1) If the Bidder/ Contractor/ Supplier has committed a transgression through a violation of Section

2 such as to put his reliability or credibility into question, the Principal is also entitled to exclude the Bidder/ Contractor/ Supplier from future contract award processes. The imposition and duration of the exclusion will be determined by the severity of the transgression. The severity will be determined by the circumstances of the case, in particular the number of transgressions, the position of the transgressors within the company hierarchy of the Bidder and the amount of the damage. The exclusion will be imposed for a minimum of 6 months and maximum of 3 years.

(2) A transgression is considered to have occurred if the Principal after due consideration of the

available evidences, concludes that no reasonable doubt is possible.

Page 3 of 5

(3) The Bidder accepts and undertakes to respect and uphold the Principal's absolute right to

resort to and impose such exclusion and further accepts and undertakes not to challenge or question such exclusion on any ground, including the lack of any hearing before the decision to resort to such exclusion is taken. This undertaking is given freely and after obtaining independent legal advice.

(4) If the Bidder/ Contractor/ Supplier can prove that he has restored/ recouped the damage

caused by him and has installed a suitable corruption prevention system, the Principal may revoke the exclusion prematurely.

SSeeccttiioonn 44 -- CCoommppeennssaattiioonn ffoorr DDaammaaggeess

(1) If the Principal has disqualified the Bidder from the tender process prior to the award according to Section 3, the Principal is entitled to demand and recover from the Bidder liquidated damages equivalent to Earnest Money Deposit/Bid Security.

(2) If the Principal has terminated the contract according to Section 3, or if the Principal is entitled

to terminate the contract according to Section 3, the Principal shall be entitled to demand and recover from the Contractor/ Supplier liquidated damages equivalent to Security Deposit/ Performance Bank Guarantee.

(3) The Bidder agrees and undertakes to pay the said amounts without protest or demur subject

only to condition that if the Bidder/ Contractor/ Supplier can prove and establish that the exclusion of the Bidder from the tender process or the termination of the contract after the contract award has caused no damage or less damage than the amount of the liquidated damages, the Bidder/ Contractor/ Supplier shall compensate the Principal only to the extent of the damage in the amount proved.

SSeeccttiioonn 55 -- PPrreevviioouuss TTrraannssggrreessssiioonn

(1) The Bidder declares that no previous transgression occurred in the last 3 years with any other Company in any country conforming to the TI approach or with any other Public Sector Enterprise in India that could justify his exclusion from the tender process.

(2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the tender

process or the contract, if already awarded, can be terminated for such reason.

Section 6 - Equal treatment of all Bidders/ Contractors/ Suppliers/

SSuubbccoonnttrraaccttoorrss

(1) The Bidder/ Contractor/ Supplier undertakes to demand from all subcontractors a commitment in conformity with this Integrity Pact, and to submit it to the Principal before contract signing.

(2) The Principal will enter into agreements with identical conditions as this one with all Bidders,

Contractors/ Suppliers and Subcontractors. (3) The Principal will disqualify from the tender process all Bidders who do not sign this Pact or

violate its provisions.

Section 7 - Punitive Action Against Violating Bidders/ Contractors/

SSuupppplliieerrss// SSuubbccoonnttrraaccttoorrss

IIff tthhee PPrriinncciippaall oobbttaaiinnss kknnoowwlleeddggee ooff ccoonndduucctt ooff aa BBiiddddeerr,, CCoonnttrraaccttoorr,, SSuupppplliieerr oorr

SSuubbccoonnttrraaccttoorr,, oorr ooff aann eemmppllooyyeeee oorr aa rreepprreesseennttaattiivvee oorr aann aassssoocciiaattee ooff aa BBiiddddeerr,,

CCoonnttrraaccttoorr,, SSuupppplliieerr oorr SSuubbccoonnttrraaccttoorr wwhhiicchh ccoonnssttiittuutteess ccoorrrruuppttiioonn,, oorr iiff tthhee PPrriinncciippaall

hhaass ssuubbssttaannttiivvee ssuussppiicciioonn iinn tthhiiss rreeggaarrdd,, tthhee PPrriinncciippaall wwiillll iinnffoorrmm tthhee VViiggiillaannccee OOffffiiccee..

Page 4 of 5

Section 8 - Independent External Monitors

(1) The Principal has appointed competent and credible Independent External Monitors for this

Pact. The task of the Monitor is to review independently and objectively, whether and to what extent the parties comply with the obligations under this agreement.

(2) The Monitor is not subject to instructions by the representatives of the parties and performs his

functions neutrally and independently. He reports to the Chairperson of the Board of the Principal.

(3) The Bidder/ Contractor/ Supplier accepts that the Monitor has the right to access without

restriction to all Project documentation of the Principal including that provided by the Bidder/ Contractor/ Supplier. The Bidder/ Contractor/ Supplier will also grant the Monitor, upon his request and demonstration of a valid interest, unrestricted and unconditional access to this project documentation. The same is applicable to Subcontractors. The Monitor is under contractual obligation to treat the information and documents of the Bidder/ Contractor/ Supplier/ Subcontractor with confidentially.

(4) The Principal will provide to the Monitor sufficient information about all meetings among the

parties related to the Project provided such meetings could have an impact on the contractual relations between the Principal and the Bidder/ Contractor/ Supplier. The parties offer to the Monitor the option to participate in such meetings.

(5) As soon as the Monitor notices, or believes to notice, a violation of this agreement, he will so

inform the Management of the Principal and request the Management to discontinue or heal the violation, or to take other relevant action. The Monitor can in this regard submit non-binding recommendation. Beyond this, the Monitor has no right to demand from the parties that they act in a specific manner, refrain from action or tolerate action. However, the Independent External Monitor shall give an opportunity to the Bidder/ Contractor/ Supplier to present its case before making its recommendations to the Principal.

(6) The Monitor will submit a written report to the Chairperson of the Board of the Principal within 8

to 10 weeks from the date of reference or intimation to him by the 'Principal' and, should the occasion arise, submit proposals for correcting problematic situations.

(7) If the Monitor has reported to the Chairperson of the Board a substantiated suspicion of an

offence under relevant Anti-Corruption Laws of India, and the Chairperson has not, within reasonable time, taken visible action to proceed against such offence or reported it to the Vigilance Office, the Monitor may also transmit this information directly to the Central Vigilance Commissioner, Government of India.

(8) The word 'Monitor' would include both singular and plural.

SSeeccttiioonn 99 -- PPaacctt DDuurraattiioonn

This Pact begins when both parties have legally signed it. It expires for the Contractor/ Supplier 12 months after the last payment under the respective contract, and for all other Bidders 6 months after the contract has been awarded. If any claim is made/ lodged during this time, the same shall be binding and continue to be valid despite the

lapse of this pact as specified above, unless it is discharged/ determined by Chairperson of the Principal.

Page 5 of 5

SSeeccttiioonn 1100 -- OOtthheerr PPrroovviissiioonnss

((11)) TThhiiss aaggrreeeemmeenntt iiss ssuubbjjeecctt ttoo IInnddiiaann LLaaww.. PPllaaccee ooff ppeerrffoorrmmaannccee aanndd

jjuurriissddiiccttiioonn iiss tthhee RReeggiisstteerreedd OOffffiiccee ooff tthhee PPrriinncciippaall,, ii..ee.. MMuummbbaaii.. TThhee

AArrbbiittrraattiioonn ccllaauussee pprroovviiddeedd iinn tthhee mmaaiinn tteennddeerr ddooccuummeenntt// ccoonnttrraacctt sshhaallll

nnoott bbee aapppplliiccaabbllee ffoorr aannyy iissssuuee// ddiissppuuttee aarriissiinngg uunnddeerr IInntteeggrriittyy PPaacctt.. (2) Changes and supplements as well as termination notices need to be made in writing. Side

agreements have not been made. (3) If the Bidder/ Contractor/ Supplier is a partnership or a consortium, this agreement must be

signed by all partners or consortium members. (4) Should one or several provisions of this agreement turn out to be invalid, the remainder of this

agreement remains valid. In this case, the parties will strive to come to an agreement to their original intentions.

P.H.S.Mani For the Principal For the Bidder/ Contractor/

Supplier Place: Mumbai Witness 1 :

(Signature/Name/Address)

Date :. 05.05.2015 Witness 2 : (Signature/Name/Address)

Page 1 of 2

Annexure 7

PERFORMANCE BANK GUARANTEE

(On Non-judicial paper for appropriate value)

To,


---------------------------------

--------------------------------

Dear Sir,

In consideration of the Bharat Petroleum Corporation Limited, (hereinafter called ‘the Company’

which expression shall include its successors and assigns) having awarded to M/s. (Name)

………. (Constitution)………….. (address) ……….(hereinafter referred to as “The vendor”

which expression shall wherever the subject or context so permits include its successors and

assigns) a supply contract in terms interalia, of the Company’s Purchase order No…….. dated

………. and the General and Special Purchase Conditions of the Company and upon the

condition of vendor’s furnishing security for the performance of the vendor’s obligations and/or

discharge of the vendor’s liability under and / or in connection with the said supply contract upto

a sum of Rs.(in figures)…………..Rs(in words)…………………………only amounting to 10%

(ten percent)of the total contract value.

We, (Name)…………..(constitution) ……………(hereinafter called “the Bank” which

expression shall include its successors and assigns) hereby jointly and severally undertake and

guarantee to pay to the Company in -----(Currency) forthwith on demand in writing and without

protest or demur of any and all moneys any wise payable by the Vendor to the Company under in

respect of or in connection with the said supply contract inclusive of all the Company’s losses and

expenses and other moneys anywise payable in respect to the above as specified in any notice of

demand made by the Company to the Bank with reference to this Guarantee upto an aggregate

limit of Rs(in figures)…………Rs(in words)……………………….only.

AND the Bank hereby agrees with the Company that

i. This Guarantee/undertaking shall be a continuing guarantee and shall remain valid

and irrevocable for all claims of the Company and liabilities of the vendor arising

upto and until midnight of …………………………………..

This date shall be 6 months from the last date of guarantee period.

ii This Guarantee / Undertaking shall be in addition to any other guarantee or security of

whatsoever that the Company may now or at any time otherwise have in relation to the vendor’s

obligation/liabilities under and /or connection with the said supply contract, and the Company

shall have full authority to take recourse to or reinforce this security in preference to the other

security(ies) at its sole discretion, and no failure on the part of the Company in enforcing or

requiring enforcement of any other security shall have the effect of releasing the Bank from its

liability hereunder.

ii. The Company shall be at liability without reference to the Bank and without effecting

the full liability of the Bank hereunder to take any other security in respect of the

Page 2 of 2

vendor’s obligations and /or liabilities under or in connection with the said supply

contract and to vary the terms vis a vis the vendor of the said supply contract or to

grant time and / or indulgence to the vendor or to reduce or to increase or otherwise

vary the prices of the total contract value or to release or to forbear from enforcement

all or any of the obligations of the vendor under the said supply contract and / or the

remedies of the Company under any other security(ies) now or hereafter held by the

Company and no such dealing(s), variation(s), reduction(s), increase(s) or the

indulgence(s) or arrangement(s) with the vendor or release or forbearance whatsoever

shall have the effect of releasing the Bank from its full liability to the Company

hereunder or of prejudicing rights of the Company against the Bank.

iv. This Guarantee /Undertaking shall not be determined by the liquidation or winding up

ordissolution or change of constitution or insolvency of the vendor but shall in all respects and for

all purposes be binding and operative until payment of all moneys payable to the Company in

terms hereof.

v. The Bank hereby waives all rights at any time inconsistent with the terms of the Guarantee /

Undertaking and the obligations of the Bank in terms hereof shall not be anywise affected or

suspended by reason of any dispute or disputes having been raised by the vendor (whether or not

pending before any Arbitrator, officer, Tribunal or Court) or any denial of liability by the vendor

or any other order of communication whatsoever by the vendor stopping or preventing or

purporting to stop or prevent any payment by the Bank to the Company in terms hereof.

vi. The amount stated in any notice of demand addressed by the Company to the Guarantor as

liable to be paid to the Company by the vendor or as suffered or incurred by the Company on

account of any losses or damages of costs, charges and or expenses shall as between the Bank and

the Company be conclusive of the amount so liable to be paid to the Company or suffered or

incurred by the Company, as the case may be and payable by the Guarantor to Company in terms

hereof.

Yours faithfully,

(Signature)

NAME & DESIGNATION

NAME OF THE BANK

NOTES:


Central Procurement Organisation (Refineries) ANNEXURE-8

GENERAL INSTRUCTIONS TO VENDORS FOR E-TENDERING

1. Bidder/s may download the tender from BPCL website (http://www.bharatpetroleum.in) or the CPP

portal (http://eprocure.gov.in) or from the e-tendering website (https://bpcleproc.in) and participate in

the tender as per the instructions given therein, on or before the due date of the tender. The tender

available on the BPCL website and the CPP portal can be downloaded for reading purpose only. For

participation in the tender, please fill up the tender online on the e-tender system available on

https://bpcleproc.in.

2. For registration on the e-tender site https://bpcleproc.in, you can be guided by the “Instructions to

Vendors” available under the download section of the homepage of the website. As the first step, bidder

shall have to click the “Register” link and fill in the requisite information in the “Bidder Registration

Form”. Kindly remember your e-mail id (which will also act as the login ID) and the password entered

therein. Once you complete this process correctly, you shall get a system generated mail. Login in to the

portal using your credentials. When you log in for the first time, system will ask you to add your Digital

Signature. Once you have added the Digital Signature, please inform us by mail to the vendor

administrator [email protected] with a copy to [email protected] for approval. Once

approved, bidders can login in to the system as and when required.

3. As a pre-requisite for participation in the tender, vendors are required to obtain a valid Digital Certificate

of Class IIB and above (having both signing and encryption certificates) as per Indian IT Act from the

licensed Certifying Authorities operating under the Root Certifying Authority of India (RCIA), Controller of

Certifying Authorities (CCA). The cost of obtaining the digital certificate shall be borne by the vendor.

In case any vendor so desires, he may contact our e-procurement service provider M/s. E-Procurement

Technologies Ltd., Ahmedabad (Contact no. Tel: +91 79 4001 6816 | 6848 | 6844 | 6868 & Tel: +91 22

65354113 | 65595111) for obtaining the digital signature certificate.

4. Corrigendum/amendment, if any, shall be notified on the site https://bpcleproc.in. In case any

corrigendum/amendment is issued after the submission of the bid, then such bidder/s who have

submitted their bids, shall be intimated about the corrigendum/amendment by a system-generated

email. It shall be assumed that the information contained therein has been taken into account by the

vendor. They have the choice of making changes in their bid before the due date and time.

5. Price bid of only those vendor/s shall be opened whose Techno-Commercial bid is found to be acceptable

to us. The schedule for opening the price bid shall be advised separately.

6. Directions for submitting online offers, electronically, against e-procurement tenders directly through

internet:

(i) Vendor/s are advised to log on to the website (https://bpcleproc.in) and arrange to register

themselves at the earliest, if not done earlier.

(ii) The system time (IST) that will be displayed on e-Procurement web page shall be the time

considered for determining the expiry of due date and time of the tender and no other time shall be

taken into cognizance.

(iii) Vendor/s are advised in their own interest to ensure that their bids are submitted in e-Procurement

system well before the closing date and time of bid. If the vendor intends to change/revise the bid

already submitted, they shall have to withdraw their bid already submitted, change / revise the bid

and submit once again. In case vendor/s is not able to complete the submission of the

changed/revised bid within due date & time, the system would consider it as no bid has been

received from the vendor against the tender and consequently the vendor will be out of contention.

The process of change / revise may do so any number of times till the due date and time of

submission deadline. However, no bid can be modified after the deadline for submission of bids.

(iv) Once the entire process of submission of online bid is complete, they will get an auto mail from the

system stating you have successfully submitted your bid in the following tender with tender details.

(v) Bids / Offers shall not be permitted in e-procurement system after the due date / time of tender.

Hence, no bid can be submitted after the due date and time of submission has elapsed.

(vi) No manual bids/offers along with electronic bids/offers shall be permitted.

7. For tenders whose estimated procurement value is more than Rs. 10 lakhs, vendors can see the rates

quoted by all the participating bidders once the price bids are opened. For this purpose, vendors shall

have to log in to the portal under their user ID and password, click on the “dash board” link against that

tender and choose the “Results” tab.

8. No responsibility will be taken by BPCL and/or the e-procurement service provider for any delay due to

connectivity and availability of website. They shall not have any liability to vendors for any interruption or

delay in access to the site irrespective of the cause. It is advisable that vendors who are not well

conversant with e-tendering procedures, start filling up the tenders much before the due date /time so

that there is sufficient time available with him/her to acquaint with all the steps and seek help if they so

require. Even for those who are conversant with this type of e-tendering, it is suggested to complete all

the activities ahead of time. It should be noted that the individual bid becomes viewable only after the

opening of the bid on/after the due date and time. Please be reassured that your bid will be viewable

only to you and nobody else till the due date/ time of the tender opening. The non availability of viewing

before due date and time is true for e-tendering service provider as well as BPCL officials.

9. BPCL and/or the e-procurement service provider shall not be responsible for any direct or indirect loss or

damages and or consequential damages, arising out of the bidding process including but not limited to

systems problems, inability to use the system, loss of electronic information etc.

In case of any clarification pertaining to e-procurement process, the vendor may contact the following

agencies / personnel:

1. For system related issues :

a. M/s. E-Procurement Technologies Ltd at contact no. Tel: +91 22 65354113 | 65595111 & Tel:

+91 79 4001 6816 | 6848 | 6844 | 6868) followed with a e-mail to id [email protected].

************************

ANNEXURE-9

BHARAT PETROLEUM CORPORATION LIMITED (Mumbai Refinery)

SCHEDULE OF PRICES

Vendor shall indicate the prices in this document and shall be uploaded only in the price bid section of the tender

ITEM SL NO

DESCRIPTION QTY UOM CURRENCY UNIT BASIC PRICE

TOTAL PRICE

1.0

MARK*VIe TMR CONTROL SYSTEM FOR FRAME 5 GAS TURBINE FOR GT#1 AT BPCL-MUMBAI REFINERY AS PER SPECIFICATIONS OF THE TENDER.

1

SET

2.0

INSTALLATION AND COMMISSIONING OF THE MARK VIe PANEL AT BPCL-MUMBAI REFINERY AS PER SCOPE OF WORK OF THE TENDER.

1

LS

Signature :

Name & Designation:

Name & Address of the Bidder :

With telephone number :

Place & Date

Enquiry /CRFQ No.: 1000232362 (E Tender sys No- 1627)

Offer No.______________________(Bidder’s Ref.)

Tel. No. : ____________________

Fax No. ___________________________

M/s ____________________________(Bidder)

Signature : ___________________________

Name : ______________________________

Official Seal : _________________________