BeWoman: Technology Presentation 2: Maximizing Your Productivity

MAXIMIZING YOUR PRODUCTIVITY

PRESENTER:

DIANA SILVEIRA

NOVARE LIBRARY SERVICES

AGENDAORGANIZE YOUR PC

MASTER YOUR INBOX

SYNC BETWEEN DEVICES

ORGANIZING YOUR PC

Image from http://de-stress4life.com/2011/05/30/less-mess-less-stress/

ORGANIZE

ORGANIZE

RUN DUPLICATE FILE SOFTWARE

• SOME SOFTWARE CHOICES*:

• DUPLICATE CLEANER (PC BASED)

• DUPLICATE FILES SEARCHER FOR MAC

PC: http://goo.gl/DOk5qMac: http://goo.gl/xmg9

SPRING CLEANING ON YOUR PC

• CREATE NEW AND MEANINGFULLY NAMED FOLDERS

• MOVE AND RENAME FILES WITH PURPOSE

Everything has

its place

Tip: Use Folder View with Preview On to peak at files without opening them or use the slide arrow to make images largest enough to preview

MOVING FILES• PC:

• HOLD CONTROL TO SELECT MULTIPLE FILES

• CONTROL + X = CUT

• CONTROL + V = PASTE

• CONTROL + A = SELECT ALL

• ALTERNATIVELY, YOU CAN DRAG FILES TO A NEW FOLDER

• MAC

• HOLD COMMAND TO SELECT MULTIPLE FILES

• ONE SELECT, CLICK AND DRAG TO NEW FOLDER

Tip: Make sure you cut don’t copy files as you move them

PURGE EACH FOLDER

• DO YOU NEED EVERY VERSION?

• HOW MANY PICTURES OF THE SAME TREE?

• DO YOU NEED IT?

CHANGE YOUR SETTINGS

WHERE YOU SAVEFile > Options > Save

CHANGE DEFAULT IN BROWSER

INTERNET EXPLORER

CHANGE DEFAULT IN BROWSER

CHROME

CHANGE DEFAULT IN BROWSER

FIREFOX

WORD

FILE > OPTIONS > ADVANCED > GENERAL

MANAGING PASSWORDS

MASTERING YOUR INBOX

ORGANIZE

TURN ON THREADING/CONVERSATIONS

MAKE OUTGOING EMAIL COUNT• DON’T RESPOND TO EVERY

INCOMING MESSAGE

• PICK MEANINGFUL SUBJECT LINES (3-5 WORDS)

• DON’T GO CC CRAZY

Today v Agenda for Holds Queue Committee

Why am I getting this

email?

RECLAIM YOUR INBOX

TACKLE IT

• START WITH NEWEST TO OLDEST

• DELETE IT

• DEAL WITH YOUR INBOX IN BULK

• DON’T REPLY UNLESS YOU HAVE TO.

• GO ON A RAMPAGE – CLEAN IT OUT – THEN DO THIS REGULARLY

TOSS THE BACON

CONSIDER FOLLOWING VIA FACEBOOK, TWITTER OR RSS OR AUTHENTICATING VIA SOCIAL MEDIA

TIME MANAGEMENT

• Turn off Desktop Alerts• Schedule Time With

Your Email • Mornings and end-of-

day are best. • Deal with email in bulk

ONLY TOUCH YOUR EMAIL ONCE

OPEN AN EMAIL: ACT

• REPLY

• FORWARD

• ARCHIVE/FILE IT

• DELETE IT

Your Inbox is not a

to-do list

MAIL & SMART PHONES

• DOES IT NEED TO BE READ IMMEDIATELY?

• ARE YOU EXPECTING SOMETHING?

• REMEMBER BALANCE – WORK AND LIFE

• TURN OFF THE “BING”

• SHOULD YOU REPLY?

• IMMEDIACY OF REQUEST

• COMPLEXITY OF REQUEST

• DON’T SEND NEGATIVE

Don’t Ping Pong – Use IM

or Call

TRY BOOMERANG

• INSTALL THROUGH BROWSER (GMAIL AND OUTLOOK)

GMAIL AND OUTLOOK.COM

• ARCHIVE DON’T DELETE – IMPORTANT MESSAGES

• DELETE THE GARBAGE

SYNCING DEVICES

SYNCING DEVICES

• VITAL DOCUMENTS

• OLD FILES YOU NEED BUT DON’T OFTEN ACCESS

• COLLABORATING & SHARING

STORING FILES OFF SITE

COLLABORATIVE

IMAGE FROM: HTTP://WWW.SURENDRAMOHAN.INFO/SM7/CONTENT/INSTANT-GOOGLE-DRIVE-STARTER-PACKT-USER-REVIEW

SAVE REVISIONS NOT NEW FILES ORUTILIZE THE CLOUD

PHOTO BACK UP

SYNC NOTES …AND MORE

QUESTIONS

CONTACT ME

[email protected]

SLIDESHARE.NET/DEE987

FACEBOOK.COM/NOVARELIBRARYSERVICES

877-816-9638

Diana Silveira

Join Us for: Online

Marketing for Small

BusinessesApril 17, 2014