BES-MSP Interface ( BMI ) MPUG Presentation- December 3, 2003 MS Office Project/Project Server -- Case Study Follow- MS Office Project/Project Server -- Case Study Follow- up: up: Integration between Integration between MSP and BPA’s Enterprise System MSP and BPA’s Enterprise System One year post-installation: How’s it really going with One year post-installation: How’s it really going with MS Project? MS Project?
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BES-MSP Interface ( BMI ) MPUG Presentation- December 3, 2003 MS Office Project/Project Server -- Case Study Follow-up: Integration between MSP and BPA’s.
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BES-MSP Interface ( BMI )
MPUG Presentation- December 3, 2003
MS Office Project/Project Server -- Case Study Follow-up:MS Office Project/Project Server -- Case Study Follow-up:
Integration between Integration between
MSP and BPA’s Enterprise SystemMSP and BPA’s Enterprise System
One year post-installation: How’s it really going with One year post-installation: How’s it really going with MS Project?MS Project?
BES-MSP Interface ( BMI )
What We Will Cover Tonight ---What We Will Cover Tonight ---
1. Review BPA’s Enterprise System
2. Look at how MSP is being used today.
3. Capabilities not yet being utilized.
4. Items we are considering modifying.
5. Benefits- Current and Future
6. Development Statistics
BES-MSP Interface ( BMI )
Review BPA’s Enterprise SystemReview BPA’s Enterprise System
BES-MSP Interface ( BMI )
BPA’s Enterprise System---The System Make Up-BPA’s Enterprise System---The System Make Up-
An Integration of:
Indus Passport-- and Peoplesoft--
Contract Management Financial Management
Design Engineering Asset Management
Inventory HR
Purchasing Time & Labor
Work Management
Other modules
BES-MSP Interface ( BMI )
BPA’s Enterprise System---A Work Order in Passport-BPA’s Enterprise System---A Work Order in Passport-
BES-MSP Interface ( BMI )
BPA’s Enterprise System---Challenges in Using Passport BPA’s Enterprise System---Challenges in Using Passport
Schedule changes are cumbersome
The “out of the box” links to MSP do not meet our needs
There are no abilities for scheduling or forecasting of resources or funding budgets at the Program level.
– Description, PM, Planning Center, Work Group, In Service Date– Type, Status, Reference, Comments, Parent Project
Task Data – Title, Planner, Schedule, Type, Location, Resources Required– Job Type, Crew Assignments & Schedules, – Maintenance Project Info
Current Estimated Costs
PeopleSoft Data Included: Baseline Estimates (approved funding level), Current actual Costs (summarized as labor, material, contract,
other) Parent Project Hierarchy
BES-MSP Interface ( BMI )
How MSP is being used today.
BES-MSP Interface ( BMI )
How MSP is being used today---How MSP is being used today---
The System is Up and Running !!!Applications (Project Server) are installed on a server in Vancouver, the Data Base is installed on a server in Portland. This is the result of Organizational responsibilities.
The automated interface runs nightly.
An ERROR log of unacceptable data changes is reviewed daily and errors reported back to the person submitting the data.
Deployed via local installs of MSP on individual PCs and also via Citrix. There are pros and cons associated with each method.
BES-MSP Interface ( BMI )
How MSP is being used today---How MSP is being used today---
Work Order schedule changes being made via MSP.
Visual aids in work order management and reporting.
Management of the system and Training has been transferred over to our BES Team.
System is available to those who have had the training and WANT to use it, both for maintaining the official Enterprise schedule and resource estimates as well as for display and reporting of data.
We are developing Resource and Budget Forecasting displays / reports.
BES-MSP Interface ( BMI )
How MSP is being used today---How MSP is being used today---
Take a look at an All Projects Project file.
Take a look at look at the Training Manual.
Take a look at some Resource forecasts.
We will now---
BES-MSP Interface ( BMI )
How MSP is being used today---How MSP is being used today---Training Manual
BES-MSP Interface ( BMI )
How MSP is being used today---How MSP is being used today---Training Manual
BES-MSP Interface ( BMI )
How MSP is being used today---How MSP is being used today---
Training Manual
BES-MSP Interface ( BMI )
How MSP is being used today---Resource ForecastingHow MSP is being used today---Resource Forecasting
BES-MSP Interface ( BMI )
How MSP is being used today---Resource ForecastingHow MSP is being used today---Resource Forecasting
BES-MSP Interface ( BMI )
How MSP is being used today---Resource ForecastingHow MSP is being used today---Resource Forecasting
BES-MSP Interface ( BMI )
Capabilities not yet being utilized.
BES-MSP Interface ( BMI )
Capabilities Not Yet Utilized---Capabilities Not Yet Utilized---
PWA for Users and Managers
Additional Resource and Budget Forecasting / Reporting
Expanded roll out to more organizations
BES-MSP Interface ( BMI )
Items we are considering modifying.Items we are considering modifying.
Expand the Resource Pool down to the individual person level.
Develop project plan archiving.
Expand Data Synchronization.
Multiple project server implementation for additional program/organization segments.
Modification of the BES to use Task schedule changes to change material ordering dates.
BES-MSP Interface ( BMI )
Benefits- Current and Future
BES-MSP Interface ( BMI )
Benefits-Benefits-
Project Cost awareness (partly responsible for new cost controls being implemented)
Schedule awareness
Ease of schedule maintenance
Some forecasting information
Awareness of potential incorrect data
Already Realized
Expected Future
More widespread use (more PM use, less reliance on Technician support)
More cost/schedule awareness at Manager levels
More detailed Resource scheduling/management
BES-MSP Interface ( BMI )
Development Statistics
BES-MSP Interface ( BMI )
Development Statistics Development Statistics Cost---
About twice what was expectedExpected- ~$350,000
Actual- ~$800,000 (includes the purchase of over 300 MSP02 Prof. Licenses)
Schedule---
About 4 times a long as expectedExpected- ~4 to 6 months
Actual- ~18 months
Even with the actual costs and schedule over runs, given that IT projects can cost a lot of money and still never make it to completion, we are very happy that the effort was successfully completed.