Benefits Presentation for New Employees Summer/Fall 2007 · Benefits Presentation Office of Human Resources A folder with materials has been sent to you from Human Resources. Please

Benefits PresentationOffice of Human Resources

A folder with materials has been sent to you from Human Resources.

Please make sure to have this folder in front of you to reference the materials provided.

More detailed information on Benefits offered from SEGIP (State Employee Group Insurance Program) can be found: https://mn.gov/mmb/segip/benefits/

Bargaining Agreements and Personnel Plans

MN state positions are covered by a collective bargaining agreement or personnel plan

Collective bargaining agreements (contracts or CBAs) renegotiated every 2 years

Available on HR web site, www.mnsu.edu/hr via “A to Z” and “Employee Resources” links

Bargaining unit representative will contact new employee regarding membership and dues

Self Service Website Log in at www.state.mn.us/employee, or Use HR web site link called “Pay Stub – Self

Service” at www.mnsu.edu/hr Email from State of Minnesota provides payroll

User ID, initial password, and instructions Use Self Service for:

• Online paycheck stubs• Benefits enrollment for new hires• Accessing W-2’s• Direct deposit & W4 elections• much more

Biweekly Payroll Schedule Paid every other Friday, 10 days after end of pay

period Check stubs posted on Employee Self Service

web site Direct deposit required

Make changes at least 10 days before payday via Employee Self Service web site

IFO Pay Options 9- or 12-month pay distribution options for 9-month faculty

appointments• 9-month pay option for IFO final check in May balloon payment for summer insurance

premiums deducted in spring• 12-month pay option for IFO final check in September

Faculty elect pay option prior to start of academic year 9-month pay is default if no election made

Important IDs Tech ID

• Obtain from MavCard, HR or Employee Home State Employee User ID

• Created in payroll system, sent to you by State of MN within a few weeks of your start date

• Use for Employee Self Service and business expense reports

Star ID• Created automatically while setting up online profile in

Employee Home• Use for Email, eTime, tuition waiver, STARS, ISRS, etc.

MavCard Bar-coded photo ID card Obtain at MavCard counter in Student Union Multiple uses

• Security identification• Building and room access• Library check-out• Cash stripe for vending machines and food

service

Address Changes Address changes can be made under My

Profile in Employee Home: https://eservices.minnstate.edu/employee/public/

Permanent/Home address is used for:• Official university correspondence• Retirement, insurance, and other benefits• State income tax requirements

Benefits Enrollment Enrollment information mailed by Minnesota Management & Budget

(MMB) to your permanent/home address (Worksheet can be used as reference tool while enrolling online)

New hires• Online enrollment through Employee Self Service web site• 35-day enrollment period

Change in insurance eligibility status• Enroll using personal enrollment form provided by MMB• 30-day enrollment period

Default coverage if not enrolled within enrollment period (Employee Only health and basic life)

View “Your Employee Benefits” booklet for more details

If completing paper forms, fax or email to receive confirmation

Effective Date of Coverage New hires: Insurance and flexible spending accounts take

effect after 35 calendar days from the date of hire in an eligible appointment. Examples:

HIRE DATE EFFECTIVE DATEOctober 1 November 5January 7 February 11

Change in insurance eligibility status:• Insurance coverage is effective on the date of status change• Flexible spending accounts are effective on the date

enrollment form is submitted to MMB

Open Enrollment Open Enrollment period each fall (usually two

weeks in early November) Opportunity to change insurance plans, add or

cancel dependent coverage• Health, long term disability, and flexible spending

accounts open every year• Dental insurance usually open every other year• Optional life and short term disability insurance

occasionally open to increase existing coverage• Changes take effect January 1

Mid-Year Changes Change health, dental, or FSA due to

“qualifying event” such as marriage, divorce, birth of first child, etc.• Paper application required• Within 30 days of event if: adding dependent health or dental Changing or enrolling in FSA

• Within 60 days of event if canceling dependent health or dental

COBRA Employer-paid insurance ends

• End of month of employee’s last day of work, or• End of August for IFO whose employment ends at end of spring

semester or summer session

Option to continue coverage at your own cost (COBRA)

Dependents may elect to continue coverage within 60 days of loss of eligibility

Employee Eligibility Employed 50 – 74% time

• Enrollment in basic life is mandatory – premium paid by university• Enrollment in health, dental, and other insurance is optional• Eligible for partial employer contribution

Employed 75 – 100% time• Enrollment in basic life is mandatory – premium paid by university• Enrollment in health insurance is mandatory unless you can

provide proof of other medical insurance• Enrollment in dental, dependent health, and other insurance is

optional• Eligible for full employer contribution

Option to Waive Health Coverage

New employees eligible for the full employer contribution may waive medical coverage by:

• Completing a Waiver of Medical Coverage form

• And by providing proof of other coverage to SEGIP’s office within the enrollment period

• If you have any questions regarding the waiver process or form, please contact MMB-SEGIP directly at 651-355-0100

Spouse EligibilitySpouse – eligibility for health and dental• Must be legally married under MN law• Not eligible if s/he is employed by an employer with

100 or more employees and elects to receive cash or credits

• In place of health insurance, or• In addition to a health plan with a deductible of $750 or

greater

Child Eligibility Children Biological – to age 26 Adopted or placed with employee for adoption – to age 26 Step child – to age 26 and employee must be legally married to

child’s parent Foster child – to age 26 and employee must submit Foster Child

Certification form Dependent grandchildren - additional eligibility requirements

Disabled dependent children - additional eligibility requirements

MMB will require dependent eligibility verification for spouse and child(ren) after you submit enrollment(MMB will dis-enroll your dependents if documentation is not provided in a timely manner)

State Employee Group Insurance Program (SEGIP) Health Dental Basic life Optional employee, spouse, and child life Employee and spouse AD&D Short term disability Long term disability More details can be found at

https://mn.gov/mmb/segip/benefits/

Minnesota Advantage Health Plan

One health plan for all state employees Three insurance carriers:

• Blue Cross Blue Shield• HealthPartners• PreferredOne

Four clinic cost levels Guaranteed access to Level 2 clinic

Health Insurance Premiums Current rates and Schedule of Benefits are located in

your new hire packet 100% Employer Contribution (If employed 75 – 100% time)

Costs are divided in half and taken out of two paychecks per month. If there is a 3rd paycheck in the month, there will be no deductions.

75% Employer Contribution (Must be at least 50% but less than 75% time and are not a MAPE employee)• MAPE employees, please reference the costs under the 50%

Employer Contribution section of the rates sheet• Note: Family Coverage is considered an Employee plus one or

more dependents.

Your Out-of-Pocket Costs First-dollar deductible Copays and coinsurances for non-preventive

care Prescription copays Out-of-pocket maximums Out-of-network benefits for dependents

residing out of state

Services with noOut-of-Pocket Costs

Preventive care Hospice and skilled nursing facility

These services are covered 100%No deductible

Cost Levels Deductible & copay depends on cost level. Cost levels are determined through state negotiation. Clinics and

carriers are placed in cost levels through negotiations. You are not receiving more or better service in one cost level than the other.

The two different deductible numbers depends on whether you have single or family coverage. For example, with cost level 2, your deductible will be $250 if you have single coverage and $500 if you have family coverage.

If you look at the copay on row C of the benefits schedule, you will see two different copay dollar amounts. Being newly eligible, you automatically get the lower copay. During open enrollment in the Fall, you will be asked to take a health assessment and agree to a coaching call. Doing so will let you keep the lower copay for the next calendar year.

More About Clinics Each family member may select a different

primary care clinic, but must be with same insurance carrier as employee. Keep an eye on cost levels if selecting different clinics

Each carrier has network of specialty care providers

Patient must have referral from primary care clinic for most services outside the primary clinic

Clinic & Carrier Selection See the “Clinic Directory” on MMB web site

mn.gov/insdir/provider_directory_openenrollment.aspx(search by city and state)

Quality rating info available for some clinics Use Links to Plans to access more info

about clinics, doctors, chiropractors, etc.

Selection, cont. When you enroll, you will select

• one health insurance carrier• a primary care clinic from the carrier’s

network for yourself• a primary care clinic for each covered

family member

Changing Primary Care Clinics

Changing clinics is allowed any time of year Carrier must be notified in advance, change

takes effect 1st of following month Deductible will not go down for the calendar

year but may go up if you change cost levels Contact carrier via phone number on back of

your health insurance card to change clinics

Out-of-Network Benefits Emergency and urgent care outside the

network and outside the service area: same as in-network urgent and emergency costs based on patient’s PCC cost level

Dependents residing outside of Minnesota and outside the service area:

Deductible $350/person or $700/family30% coinsurance to out-of-pocket max

Prescriptions CVS Caremark is Pharmacy Benefit Manager

3 copay tiers for formulary:• Tier 1 - $14 copay• Tier 2 - $25 copay• Tier 3 - $50 copay

Cost savings for mail-order prescriptions

Call CVS Caremark at 844-345-3234 for MN Advantage Health Plan formulary & pharmacy network

Website access is available once enrolled

Out-of-Pocket Maximumfor Prescriptions

$800 per person per calendar year $1,600 per family per calendar year

Insurance Cards Cards are issued by the health insurance

carrier and CVS Caremark within 3-4 weeks of enrollment

Review cards carefully for:• Correct spelling of names• Primary care clinic• Copay

Report problems immediately

Advantage Consumer Directed Health Plan

(ACDHP)

Only applies to employees in the following units: MnSCU Administrators Personnel Plan Managerial Plan Commissioner’s Plan

ACDHP is a High-deductible health plan plus Health Savings Account (HSA)

Employer contributions to HSA Voluntary employee contributions also allowed

Eligible employees may obtain information from HR and MMB

Dental Plans Two dental plans:

• State Dental Plan – Delta Dental of MN• HealthPartners State of MN Dental Plan

Links to dental plan web sites from MMB web site https://mn.gov/mmb/segip/benefits/

Use any dentist in your plan’s network Option to waive dental coverage

Dental Insurance Premiums Current rates and Schedule of Benefits are located in

your new hire packet 100% Employer Contribution (If employed 75 – 100% time)

• Costs are divided in half and taken out of two paychecks per month.

• If there is a 3rd paycheck in the month, there will be no deductions.

75% Employer Contribution • At least 50% but less than 75% time and are not a MAPE

employee• MAPE employees, please reference the costs under the 50%

Employer Contribution section of the rates sheet

Basic Life Insurance Mandatory plan, University pays premium Group term policy through Minnesota Life Amount of coverage determined by base salary

Example: Salary of $42,000, coverage is rounded up to next highest $5,000 increment which is $45,000

Coverage over $50,000 is taxableExample: Age 45 with $70,000 Basic life$20,000 is taxableTaxable value = $3/month (20 x $.15)

Two Basic Life Options Select amount of coverage based on your salary (e.g.,

$35,000 or $70,000) if you want Basic Life to keep pace with your salary

ORSelect $50K – if you want to waive coverage over $50,000 now or in future

Sign and date Disclosure forms, keep one for yourself, return one to Human Resources

You are not electing anything with this form, just acknowledging that we notified you of your rights to waive coverage over $50,000

Optional Life Insurance Employee and spouse coverage up to $500,000

• Cost determined by age• Increases every 5 years

Child life coverage of $10,000• $10,000 coverage for each eligible child• Total cost is 42 cents twice a month (regardless of how

many children you are covering) Enroll within 35 days* – no health questions

• Employee up to two times salary• Spouse up to $10,000• Child $10,000*30 days if changing from ineligible to insurance-eligible status

Accidental Death and Dismemberment (AD&D) Insurance

Employee - up to $100,000 coverage under age 61, $50,000 age 61-69

Spouse - up to $25,000 coverage through age 69

Cost is 8 cents per $5,000 twice a month No health information required regardless of date of

enrollment Covers loss due to accident only, not illness Travel Assistance Services, Legal Services and Legacy

Planning are additional services that come automatically with basic life insurance

Short Term Disability Pays non-taxable benefits for up to six

months of disability Benefit begins:

• first day of injury• eighth calendar day of sickness• eighth calendar day following birth of child

Maximum monthly benefit based on salary Costs are located in new hire folder

Short Term Disability Enrollment

Enroll online within 35-day deadline* – no health information required

Apply using paper application after 35-day deadline* – requires evidence of good health*30 days if changing from ineligible to insurance-eligible status

Long Term Disability Insurance

Pays non-taxable benefit after 6 months of disability

Benefits payable• up to two years if unable to do your job• up to retirement age if unable to do any job

Benefits offset by other income

Maximum monthly benefit based on salary

Long Term Disability Enrollment

Enroll online within 35 days**30 days if changing from ineligible to insurance-eligible status

OR Enroll during Open Enrollment No health information required until claim

is filed 24-month exclusion of pre-existing

conditions

Managerial Life and Income Protection Plan (IPP)

Term life insurance and disability coverage only for employees in the following units:

MnSCU Administrators Personnel Plan Managerial Plan Health Treatment Professionals in Commissioner’s Plan

Plan A: Employer-paid Life insurance coverage of 1.5X salary Employer-paid disability coverage with 150 day elimination period Option to purchase reduced elimination period

Plan B: Employer-paid Life insurance coverage of 2X salary Option to purchase disability coverage

Please reference the Manager’s Income Protection Plan Overview sheet and Premium Calculation Worksheet found in your folder for more information

Flexible Spending Accounts (FSAs or Pre-tax Benefits)

Health and Dental Premium Account (HDPA) Dependent Care Expense Account (DCEA) Medical/Dental Expense Account (MDEA) MnSCU Health Reimbursement Arrangement

(MnSCU HRA for IFO and Administrators only) Health Care Savings Plan (HCSP) Transit Expense Account (TEA) – Parking Transit Expense Account (TEA) – Bus Pass/Van Pool

Flexible Spending Accounts Also called FSA’s or pre-tax benefits Reduce taxable income Pay for eligible expenses with untaxed

dollars “Use it or lose it” Obtain complete plan summary at

www.121benefits.com

HDPA Pre-tax Health and Dental Premium Account Option to have premiums for health and dental

insurance deducted before taxes are withheld Enroll by choosing “Before-tax” option when

selecting health and dental plans Correct amount is automatically deducted and

applied toward premiums – no need to calculate dollar amount

May affect Social Security benefits

DCEA Dependent Care Expense Account for daycare

costs for children under the age of 13 who qualify as dependents on your income tax return

$5,000 annual maximum per household $100 minimum if enrolling Check with tax advisor about dependent care

tax credits vs. DCEA “Use it or lose it”

MDEA Medical/Dental Expense Account for out-of-

pocket medical and dental expenses (e.g., copays, deductibles, glasses and contact lenses)

May be used for eligible dependents

May be used for OTC medications only with prescription

May NOT be used for insurance premiums

$2,600 annual maximum per employee

$100 minimum if enrolling

Can carryover up to $500

DCEA and MDEA Participation begins on insurance effective date

or on date of application, whichever is later Enroll for remainder of calendar year during 35-

day enrollment period**30 days if change in eligibility status

Enroll for next calendar year during Open Enrollment in the fall

Mid-year changes allowed only for qualifying events

Debit Card

Issued to employee upon enrollment in either the MDEA or Minnesota State HRA

Use to pay for eligible out-of-pocket medical and dental expenses directly from account

Reduces the need to submit paper reimbursement claims

Must still retain all receipts, billing statements, or other documentation

Does NOT replace your insurance cards – you still need to present insurance cards at clinic or pharmacy

TEA Transit Expense Account for parking permit and/or bus

pass/van pool expenses

Participation begins on insurance effective date or date of application, whichever is later

May enroll, change, or cancel throughout the year

Permits purchased or in use before TEA takes effect are NOT eligible for reimbursement

Funds left in your account at the end of the year may be carried forward to the next year as long as you re-enroll in the plan for next year

Minnesota State HRA(IFO and Administrators only)

Subject to change based on collective bargaining Employer deposit in January for faculty and administrators

enrolled in MN Advantage health insurance on January 1 • $800 for IFO faculty• $800 for Administrators

Tax-free account to be used for out-of-pocket medical and dental expenses for self and eligible dependents

Unused balance carries forward to next year unless employment ends

Year-end balance determines whether next year’s deposit goes into HRA or HCSP

Option to continue HRA for limited time when employment ends

HCSP Tax-free Health Care Savings Plan for post-employment

medical and dental expenses Contributions only as mandated by collective bargaining

agreement/personnel plan, state policy, etc. (no voluntary contributions allowed)• Employer deposits $300 in January for insurance-eligible

MSUAASF employees• Some contracts require employee to contribute percentage of pay• Employer deposits $800 for IFO and $800 for Administrator whose

HRA balance is $700 or more on December 31• Severance payments for most eligible employees are deposited

into HCSP

Mandatory Retirement Plans Please reference brochure in new hire folder Defined Benefit Plans

• Also called pension plans• Retirement benefits defined by factors such as age,

service credit, etc.

Defined Contribution Plan• Investment-style plans• Retirement benefits based on investment performance

MSRS General Plan (Classified)

Mandatory for most classified employees Defined Benefit plan administered by Minnesota State Retirement

System (MSRS) Contribution rates as of July, 2018

• 5.75% from employee, 5.875% from university• July 2019 contribution rates will be 6% for employees, and 6.25%

from the university Guaranteed lifetime annuity if vested (5 years) upon retirement or

total and permanent disability Amount of annuity is based on age, years of service, high-5 salary Receive annual statement and/or view account online

MSRS, cont. (Classified)

Home office in St. Paul Satellite office in Mankato Place Mall Meet individually with an MSRS counselor MSRS also administers the HCSP and the

Deferred Compensation Plan Get more information on the MSRS web site at

www.msrs.state.mn.us or call 800-657-5757

Election Rights for New IFO, MSUAASF, and Administrators (Unclassified)

New IFO, MSUAASF, and Administrators • If no prior MN pension plan service, begin participating in IRAP• With prior MN pension plan service, begin participating in TRA

May elect to switch plans • Within 12 months, or• If you remain in initial plan and employment ends prior to 12-month period,

may elect to switch plans within 90 days of rehire• Election forms available from Human Resources• Change takes effect on date a notarized election form is submitted to HR• Changes are irrevocable• Past contributions remain in initial plan

Election Rights, cont. (Unclassified)

Second election window will be offered to probationary faculty who are in IRAP and become tenured IFO or permanent MSUAASF

Webinars offered for new faculty and administrators regarding TRA/IRAP comparison

Announcements sent via email to new hires

Participation for Rehired Faculty

Prior election remains in effect If no election made, employee will remain

in initial default plan

Notification of Election Rights Form (Unclassified)

Form located in your folder NOT an election form – an acknowledgement that

you have been notified of your options and rights Fill in your first date of employment in eligible

position, name, signature, SSN, and today’s date Submit original form to Human Resources Keep a copy for yourself

Individual Retirement Account Plan (IRAP) (Unclassified)

Defined Contribution 401(a) plan – a type of money purchase plan

Administered by TIAA Contribution rates: 4.5% from employee, 6% from

university Immediately and fully vested Choose from array of funds within the plan or self-

directed brokerage account 24/7 online account access Quarterly statements of account

IRAP, cont. (Unclassified) See “How to Enroll Online” instructions Go to www.tiaa.org/minnesotastate

• Use “MnSCUIRAP” access code• Set up your account• Allocate your investments

Vanguard Target Date fund is the default investment

IRAP, cont. (Unclassified) Call the TIAA Minnesota State Phone

Center at 800-682-8969 for assistance Schedule a one-on-one consultation with

TIAA on campus See HR and TIAA web sites for schedule

Teacher’s Retirement Association (TRA) (Unclassified)

Defined Benefit plan administered by Minnesota Teachers Retirement Association (TRA)

Contribution rates as of July, 2018:7.50% from employee, 7.71% from university

Retirement annuity based on age, years of service, high-5 salary

Guaranteed lifetime annuity if vested (3 full-time equivalent years) at retirement or total and permanent disability

Annual statement of account & online account access

TRA, cont. (Unclassified) Home office in St. Paul Satellite office in Mankato Place Mall and other

locations around the state Meet individually with a TRA counselor Get more information on the TRA web site at

www.minnesotatra.org or call 800-657-3669

Supplemental Retirement Plan (SRP) (Unclassified)

Mandatory participation for full-time faculty and administrators after 2 years

5% from employee up to contract max 5% from university up to contract max Defined Contribution plan administered

by TIAA

Voluntary Retirement Plans Available to all employees at any time Two plans offered

• Tax Sheltered Annuity (TSA)/403(b)• Deferred Compensation (457) Plan

Both offer tax-deferred and after-tax ROTH options

Enroll, change, stop anytime Maximum contributions allowed

• $19,000/year under age 50• $25,000/year age 50 and over

Tax Sheltered Annuity (TSA)/403(b) Plan

Administered by TIAA, please reference booklet in your folder

Same investment funds as IRAP Tax-deferred and ROTH options No employer match 2-step enrollment process (see “How to Enroll Online”

from TIAA)• Enroll in TSA and allocate investments at

www.tiaa.org/minnesotastate using “MnSCUTSA” access code• Choose amount of before- or after-tax payroll deductions on Self

Service web site

Deferred Compensation (457) Plan

Administered by Minnesota State Retirement System (MSRS), please reference booklet in your folder

Variety of investment funds offered Tax-deferred and ROTH options Employer matching contributions for classified

staff Paper enrollment process After initial enrollment, manage account online

Paid Sick Leave(Unclassified)

New full-time administrators and probationary faculty advanced 15 days of sick leave

New fixed-term faculty advanced one day for each month of initial appointment

Accrual rate based on full- or part-time employment status

Unused balance carries forward to next year Use for self or to care for family member – refer

to your contract

Paid Vacation – MSUAASF(Unclassified)

Accrual begins at 6.75 hours a pay period for full-time MSUAASF

Accrual pro-rated for part-time or less than 12-month appointments

Accrual rate increases with length of service Unused balance carries forward Must reduce balance to 272 hours once per fiscal year

Paid Vacation – Administrators(Unclassified)

New full-time administrators advanced 10 days of annual leave (vacation)

Vacation advance and accrual pro-rated for part-time or less than 12-month appointments

Accrual rate increases with length of service Unused balance carries forward Must reduce balance to 34 days once per year

Other Paid Leaves Please reference Holiday Schedule found in your

folder for more information on Paid Holidays Paid Emergency/Personal leave days (Unclassified)

• Up to 3 days per fiscal year for IFO• Up to 4 days per fiscal year for MSUAASF

Other paid and unpaid leaves (e.g., bereavement, military, jury duty, parental, etc.) – refer to your contract

Time Reporting You must submit your leave requests and time

sheets (classified) via the electronic leave and time reporting system

Classified eligible exempt and non-exempt employees must obtain prior approval of overtime

You will receive an email from Human Resources with instructions on eTime

Paid Sick Leave(Classified)

No sick leave advanced for new classified staff Accrual rate based on full- or part-time employment

status Unused balance carries forward to next year Use for self or to care for family member – refer to

your contract

Paid Vacation(Classified)

Some contracts require a waiting period before allowing use of vacation

Accrual begins at 4 hours a pay period for full-time employees

Accrual pro-rated for part-time employment Accrual rate increases with length of service Unused balance carries forward Must reduce balance to 275 hours once per fiscal

year

Family/Medical Leave (FMLA) Please refer to Employee Rights & Responsibilities

Under the Family & Medical Leave Act sheet in your folder

Federal act providing job protection and continuation of insurance during family and medical leaves

Up to 12 weeks per fiscal year Expanded leave provisions for military Eligible after 12 months of employment and at least

1,250 hours of work time Contact Human Resources for FMLA leave

assistance

Tuition Waiver Please reference Tuition Waiver matrix in your folder 30 credits per year for full-time IFO and part-time

probationary IFO Part-time fixed-term and adjunct IFO get tuition waiver

equal to number of credits taught during that year 27 credits per year for MSUAASF 24 credits per year for Administrators employed at

least 75% time Most classified staff get 16 to 20 credits after 3 yrs of

employment

Tuition Waiver, cont. Share with spouse and eligible dependent

children Use at any Minnesota State University Minnesota State and University Admission,

enrollment and application procedures and deadlines apply

Tuition waived may be taxable Submit tuition waiver form online on HR web site

Workers’ Compensation Please reference the Corvel brochure and

Minnesota Workers’ Compensation sheet in your folder

Seek medical attention immediately if necessary

Report injuries to dean or supervisor and HR as soon as possible

Claims should be paid by WC, not health insurance

Employee Assistance Program (EAP)

Please reference the Employee Assistance Program brochure from Life Matters

Cost-free, confidential counseling Assistance with personal and work-

related issues Toll-free telephone access 24 hours a day

New Employee Online Orientation Program

New employees receive invitation, via MSU e-mail Access program through e-mail invitation or HR web

site, www.mnsu.edu/hr Orientation includes information about

• Minnesota State Mankato and Minnesota State• Policies and procedures• Employee responsibilities• Campus resources

Self-Paced and can be done during worktime. Must be completed within first three weeks of employment.

Deadlines

First 35* calendar days of employmentDeadline to complete online enrollment for insurance and pre-tax benefits*30 days if change in eligibility status

New IFO, MSUAASF and Administrators have 12 months to switch retirement plans if desired

Department/Division Orientation Checklist

Please reference the Employee Department & Division Orientation checklist in your folder

Review with supervisor over the first few weeks

Return to HR for your personnel file Checklist not applicable for IFO faculty

(Dean will review Article 22 professional development and evaluation process with new faculty)

DisclaimerThe Benefits Presentation is only intended to be a general summary. Refer to the printed materials you received from HR, materials you will receive in the mail from other sources such as Minnesota Management & Budget (MMB), your collective bargaining agreement or personnel plan, and online resources for additional information.

The EndPlease complete the following forms and return them to Human Resources:

Disclosure/Acknowledgement of Right to Waive or Cancel Waiver for Taxable Life Insurance Coverage (keep a copy for yourself)

Notification of Right to Elect TRA or IRAP (Unclassified Employees ONLY)

Orientation Checklist

Remember to come to Human Resources to complete your I-9 form if you have not done so already.

Thank you.