23rd Annual Schedulers & Dispatchers Conference San Diego, CA – January 15th – 18th, 2012 BEGINNING SCHEDULING PART 135 MONDAY, JANUARY 16, 2012 1015 – 1145 SPEAKERS KATHY LARSEN, ATLANTIC AVIATION PDX CASE MAY, SATURN AVIATION MICHAELLE OLSON, GLOBAL AVIATION, INC.
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23rd Annual Schedulers & Dispatchers ConferenceSan Diego, CA – January 15th – 18th, 2012
BEGINNING SCHEDULING PART 135MONDAY, JANUARY 16, 2012
1015 – 1145
SPEAKERS
KATHY LARSEN, ATLANTIC AVIATION PDX
CASE MAY, SATURN AVIATION
MICHAELLE OLSON, GLOBAL AVIATION, INC.
Resource Management
• Get to know your aircraft
• Seating capacity
• Catering capabilities
• Minimum runway length
• Max fuel duration
2
Crew Resources
• Who fly’s which aircraft and in what capacity?
• Are they dedicated to a plane or are you choosing from a pool ofpilots?
• Are they current in the aircraft?
• Is the flight in compliance with 135 crew duty/rest regulations?
• Are they day/night current?
3
What do we do NOW?
• Crew sickness or emergencies while on a flight
• Eating separate meals
• Unexpected maintenance
• At base
• Off base
4
135 vs 91 VFR & IFR Differences
• Weather reporting.
• IFR and VFR flight plans.
• What are they and why do I need to know?
• Fuel allocations IFR vs VFR
5
Working with the FAA & TSA
• FAA 135 Compliance Reporting
• TSA No-fly & Selectee lists
6
135 Company Operations Manual
• Regulations – what’s required to be in the manual?
• Responsibilities for Operational Control
• Overview of each segment of the manual.
§ 135.21-23 FAA Regulations & Company Policy
7
Operations Manual Requirements
• Company personnel
• Duties & responsibilities
• DO, Chief Pilot, DOM, Training manager, Flight Scheduler,PIC/SIC
• Operational control including flight following
• Alternate airport policies and operating under
• Adverse conditions (weather, turbulence, etc.)
• Maintenance ferry flights
• Overwater operations
8
Operations Manual Requirements
• Weight & balance for passengers & cargo
• Maintenance away from base
• Reporting mechanical irregularities
• Accident notification requirements
• Flight locating procedures
• Fueling procedures
• Minimum Equipment List : What is it? How do I use it?
• Hazmat
9
Security Procedures
• Flight crew identification badges
• Aircraft security
• Unattended aircraft
• Airport security gates
• Hi-Jacking attempts
• Carrying or transporting firearms
10
Records Management
• Length of time to keep pilot records, weight & balance reportsand aircraft records
• FAA access to records
• Correcting faulty records
• Accident reporting procedures and record keeping
11
Basic 135 Regulations
• Company operations manual
• Operational Control (FAA A008)
• Flight & Duty time limitations
• Crew currency
• Crew rest
• A/C tracking and recordkeeping
• FAA approved weather reporting
• Weather approaches
• Runway info and limitations
12
Basic 135 Regulations
• Company operations manual
• Operational Control (FAA A008)
• Flight & Duty time limitations
• Crew currency
• Crew rest
• A/C tracking and recordkeeping
• FAA approved weather reporting
• Weather approaches
• Runway info and limitaions
13
Helpful Resources
• FAR/AIM (http://ecfr.gpoaccess.gov)
• AC-U-KWIK (www.acukwik.com)
• The Air Charter Guide (www.aircharterguid.com)
• Notices to Airmen Domestic/International (www.faa.gov/NTAP)
14
Operational Control
• §135.77 Responsibility for operational control.
• Each certificate holder is responsible for
• operational control and shall list, in the
• manual required by §135.21, the name
• and title of each person authorized by it
• to exercise operational control.
15
Flight and Duty Time
• § 135.243-247
• CREW DUTY TIME FAR• – 14 hours – two pilot crew• – 18 hours – three pilot crew• – 20 hours – four pilot crew
• – FLIGHT TIME• – 10 hours – two pilot crew• – 12 hours – three pilot crew• – 16 hours – four pilot crew
• Each crew member is limited to: 500 hrs. per quarter, 800 hrs.any two consecutive quarters and 1400 hours in a calendar year
16
Crew Currency
• § 135.243-247
• 3 takeoffs and landing to a full stop during the period beginning 1hour before sunrise in at least one type of aircraft the pilot seeksto operate
• Must hold valid commercial pilot certificate with appropriate typerating, have logged 15 hrs. flight time the type of aircraft withinthe preceding 90 days
• Alternate method for night currency is met by completion of anapproved simulator training program
17
Crew Rest
• § 135.273
• 10 hours in between flight assignments
• 11 hours if flight time exceeded by no more than 30 min.
• 12 hours if flight time exceeded by more than 30 but not morethan 60 min.
• 16 hours if flight time exceeded by more than 60 min
• Far 135.273 addresses duty & rest times for flight attendant
• Crews are required to have 13 scheduled days off percalendar quarter
18
A/C Tracking and Recordkeeping
• § 135.63 : Flight location requirements
• Flight following sources (Flt explorer, fltplan.com,flightaware.com
• § 135.79 : Recordkeeping Requirements
– Operating Certificate
– Operations Specifications
– Current list of available A/C (D085)
– Pilot records
– Load manifest for each trip
19
Weather Reporting and Approaches
• § 135.78
• ATIS, ASOS or other automated reporting resource
• ILS, WAS, VFR, etc.
20
Runway Info and Limitations
• § 135.225
• Runway length
• Runway elevation
• Type(s) of fuel available
• Services available : De-icing, hangar, customs, rental car, etc.
• Runway limitationsPart 135 is based on the limitations of the aircraftplus 60% for landing (80% for Eligible On Demand)
If the runway is contaminated thenwe need to add an additional 15%If the weather is 4000ft RVR then you needto add an additional 15%
21
Part 135 Accounting Practices
• Quoting
• Fuel
• Invoicing
• Auditing
22
Invoicing
• Verify all expenses have been accounted for
– Catering, ground transportation, FBO fees, landing/airport fees,de-icing, hangar, etc.
– Deviation in trip, change in pCompare quote with flight log
– passenger count, etc.
• Tax– FET (7.5%-passenger, 6.5%-cargo)– Segment fees ($3.70/passenger/leg)– Rural airport exemption– International fees including Hawaii and Alaska
• Visit IRS website for complete guide on air transport tax.
23
Auditing
• Fuel purchases
• - Ensure amount on fuel tickets match receipts
- Verify price paid vs. price quoted
• Verify type of payment used by crew
• Finalize payment with customer
24
International Operations
• Check requirements for Normal, Relief, Augmented Crews
• Verify Crew Passports & Visa are current
• Vet w/ TSA (Min of 48 hours prior to dispatch)
• First Class Medical for International Trips – ICAO Requirement