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Before Starting the CoC Application
The CoC Consolidated Application consists of three parts, the
CoC Application, the CoC PriorityListing, and all the CoC’s project
applications that were either approved and ranked, or rejected.All
three must be submitted for the CoC Consolidated Application to be
considered complete.
The Collaborative Applicant is responsible for reviewing the
following:
1. The FY 2019 CoC Program Competition Notice of Funding
Available (NOFA) for specificapplication and program requirements.
2. The FY 2019 CoC Application Detailed Instructions which provide
additional information andguidance for completing the application.
3. All information provided to ensure it is correct and current. 4.
Responses provided by project applicants in their Project
Applications. 5. The application to ensure all documentation,
including attachment are provided. 6. Questions marked with an
asterisk (*), which are mandatory and require a response.
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
CoC Registration FY2019 COC_REG_2019_170510
FY2019 CoC Application Page 1 09/26/2019
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1A. Continuum of Care (CoC) Identification
Instructions:Guidance for completing the application can be
found in the FY 2019 CoC Program CompetitionNotice of Funding
Availability and in the FY 2019 CoC Application Detailed
Instructions. Please submit technical questions to the HUD Exchange
Ask-A-Question
athttps://www.hudexchange.info/program-support/my-question/
Resources: The FY 2019 CoC Application Detailed Instruction can
be found
at:https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources
The FY 2019 CoC Program Competition Notice of Funding Availability
at:https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program-competition/#nofa-and-notices
1A-1. CoC Name and Number: IL-517 - Aurora, Elgin/Kane County
CoC
1A-2. Collaborative Applicant Name: Kane County Office of
Community Reinvestment
1A-3. CoC Designation: CA
1A-4. HMIS Lead: Kane County Office of Community
Reinvestment
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
CoC Registration FY2019 COC_REG_2019_170510
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1B. Continuum of Care (CoC) Engagement
Instructions:Guidance for completing the application can be
found in the FY 2019 CoC Program CompetitionNotice of Funding
Availability and in the FY 2019 CoC Application Detailed
Instructions. Please submit technical questions to the HUD Exchange
Ask-A-Question
athttps://www.hudexchange.info/program-support/my-question/
Resources: The FY 2019 CoC Application Detailed Instruction can
be found
at:https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources
The FY 2019 CoC Program Competition Notice of Funding Availability
at:https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program-competition/#nofa-and-notices
Warning! The CoC Application score could be affected if
information isincomplete on this formlet.
1B-1. CoC Meeting Participants.
For the period of May 1, 2018 to April 30, 2019, applicants must
indicatewhether the Organization/Person listed: 1. participated in
CoC meetings; 2. voted, including selecting CoC Board members; and
3. participated in the CoC’s coordinated entry system.
Organization/PersonParticipates
in CoC Meetings
Votes,including
selecting CoCBoard
Members
Participates in Coordinated Entry
System
Local Government Staff/Officials Yes Yes Yes
CDBG/HOME/ESG Entitlement Jurisdiction Yes Yes Yes
Law Enforcement Yes No No
Local Jail(s) No No No
Hospital(s) Yes No No
EMS/Crisis Response Team(s) Not Applicable No No
Mental Health Service Organizations Yes Yes Yes
Substance Abuse Service Organizations Yes Yes Yes
Affordable Housing Developer(s) Yes No No
Disability Service Organizations Yes Yes Yes
Disability Advocates Yes Yes Yes
Public Housing Authorities No No No
CoC Funded Youth Homeless Organizations Yes Yes Yes
Non-CoC Funded Youth Homeless Organizations Yes Yes Yes
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
CoC Registration FY2019 COC_REG_2019_170510
FY2019 CoC Application Page 3 09/26/2019
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Youth Advocates Yes Yes No
School Administrators/Homeless Liaisons Yes Yes No
CoC Funded Victim Service Providers Yes Yes Yes
Non-CoC Funded Victim Service Providers Yes No No
Domestic Violence Advocates Yes Yes No
Street Outreach Team(s) Not Applicable No No
Lesbian, Gay, Bisexual, Transgender (LGBT) Advocates Yes Yes
No
LGBT Service Organizations Yes Yes No
Agencies that serve survivors of human trafficking Yes Yes
No
Other homeless subpopulation advocates Yes Yes No
Homeless or Formerly Homeless Persons Yes No Yes
Mental Illness Advocates Yes Yes No
Substance Abuse Advocates Yes Yes No
Other:(limit 50 characters)
veterans services organization Yes Yes Yes
legal services for the homeless Yes Yes No
1B-1a. CoC’s Strategy to Solicit/Consider Opinions on
Preventing/EndingHomelessness.
Applicants must describe how the CoC:1. solicits and considers
opinions from a broad array of organizations andindividuals that
have knowledge of homelessness, or an interest inpreventing and
ending homelessness; 2. communicates information during public
meetings or other forums theCoC uses to solicit public
information;3. takes into consideration information gathered in
public meetings orforums to address improvements or new approaches
to preventing andending homelessness; and 4. ensures effective
communication with individuals with disabilities,including the
availability of accessible electronic formats, e.g., PDF.(limit
2,000 characters)
1)The Kane CoC has a Membership Application available on the CoC
website,as well as creating an ongoing list of potential new
members. Board membersreview the Membership Directory regularly
with suggestions of potentialmembers to follow up on. Particular
attention was given to the HousingAuthority of Elgin and Aurora
Housing Authority. 2)The Kane CoC holds publicmeetings for the
general membership in addition to 4 committee meetings heldat least
quarterly. Notification of all meetings is communicated to the
public viathe Kane CoC website and email communications to the CoC
membership. TheCoC Board includes a member with lived experience of
homelessness. TheCoC Board membership also includes city/county
staff familiar with HUD,emergency shelter agencies, homeless
prevention agencies, mental health andsubstance abuse services that
serve homeless, McKinney-Vento educationservices, homeless youth
services, services for veterans, legal or financialservices to
homeless person. 3) The uniqueness of the geographic areas
within
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
CoC Registration FY2019 COC_REG_2019_170510
FY2019 CoC Application Page 4 09/26/2019
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the county as well as the expertise of different members with
certainpopulations is considered. This generates a broad array of
perspectives thatinforms the CoC board policies. The Kane CoC takes
the input from allinterested persons in developing and implementing
policies such asCoordinated Entry, HMIS privacy, and unsheltered
count procedures. TheCoordinated Entry implementation used the
opinions from representatives of allgeographic areas in the county
so that the system could be no wrong door. 4)The CoC ensures
effective communication on its website through the availabilityof
accessible electronic pdf formats along with closed captioning,
googletranslate, mobile scalability. The CoC also uses the
SiteImprove service thathas search engine optimization and ADA
compliance. It ensures colors are theright contrast, links are easy
to see, and there are alt tags on images for screenreaders.
1B-2. Open Invitation for New Members.
Applicants must describe: 1. the invitation process; 2. how the
CoC communicates the invitation process to solicit newmembers;3.
how the CoC ensures effective communication with individuals
withdisabilities, including the availability of accessible
electronic formats;4. how often the CoC solicits new members; and
5. any special outreach the CoC conducted to ensure
personsexperiencing homelessness or formerly homeless persons
areencouraged to join the CoC.(limit 2,000 characters)
1) As per its Governance Charter, the Kane COC has an open
invitation for newmembers to join that is publicly available on the
Kane County website. 2)Application for membership is open
throughout the year on the website. Thisapplication was updated to
make it more user friendly and informative. 3) TheCoC ensures
effective communication with individual with disabilities
throughthe availability of accessible electronic pdf formats along
with closed captioning,google translate, mobile scalability. The
CoC also uses the SiteImprove servicethat has search engine
optimization and ADA compliance. It ensures colors arethe right
contrast, links are easy to see, and there are alt tags on images
forscreen readers.All pdf forms are easily readable by any browser.
To makeforms even more accessible, forms are changing into HTML so
they can beeasily completed on screen and then recompiled as a form
when submitted. 4)Prospective new members are encouraged and
engaged by current CoCmembers throughout the year. All committee
meetings are open forattendance. An annual Continuum calendar of
all meetings is completed eachNovember for any prospective members.
5) Special outreach to homeless orformerly homeless is done
individually by service providers. The homelessperson currently on
the CoC Board was encouraged by his provider agency toserve. He has
been an active and regular participant for the past 3 years.
1B-3. Public Notification for Proposals from Organizations Not
PreviouslyFunded.
Applicants must describe:
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
CoC Registration FY2019 COC_REG_2019_170510
FY2019 CoC Application Page 5 09/26/2019
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1. how the CoC notifies the public that it is accepting project
applicationproposals, and that it is open to and will consider
applications fromorganizations that have not previously received
CoC Program funding, aswell as the method in which proposals should
be submitted; 2. the process the CoC uses to determine whether the
project applicationwill be included in the FY 2019 CoC Program
Competition process; 3. the date(s) the CoC publicly announced it
was open to proposal; 4. how the CoC ensures effective
communication with individuals withdisabilities, including the
availability of accessible electronic formats; and 5. if the CoC
does not accept proposals from organizations that have
notpreviously received CoC Program funding or did not announce it
wasopen to proposals from non-CoC Program funded organizations,
theapplicant must state this fact in the response and provide the
reason theCoC does not accept proposals from organizations that
have notpreviously received CoC Program funding. (limit 2,000
characters)
1)The Kane CoC issued a Notice of Fund Availability and Call for
Projectsinvitations through a countywide email listserv and posted
the 2019 Notice ofFund Availability documents publicly on their CoC
webpage on July 12, 2019.The email notification included unfunded
stakeholders. The IL-517Aurora/Elgin/Kane County Continuum of Care
Notice informed both funded andnon-funded organizations of the
opportunity to apply for funds. The Noticecontained guidance on all
eligible project applications and requirements. Themethod for
applying was detailed in the Notice. The CoC Board announced
theapplication and selection process for HUD’s 2019 Continuum of
Care funding.Project applications and the Project Evaluation Sheets
were posted anddistributed. The CoC posted that it will be
accepting both new and renewalproject applications until August 9,
2019 at 5:00 pm. Both current grantees andnew agencies not
previously funded were encouraged to submit new andrenewal projects
for consideration by the CoC Board. 2) The CoC Boarddetermined what
project applications would be included at their ranking meetingon
August 22, 2019. All projects were scored using the Project
EvaluationSheets with a maximum of 100 points. Renewals were
evaluated usingobjective criteria based on how well they address
the needs of the CoC, howwell they service our identified
priorities, and their project performance.Performance data was
taken from the projects most recent APR such as unitutilization
rates, income growth in clients, data quality and timeliness, as
well ascost effectiveness based on CoC averages. New projects were
evaluated basedon program design, cost effectiveness, ability to
address CoC needs, staff andagency experience, and readiness to
begin work. 3) The date was 7/12/19. 4)There was availability of
accessible electronic formats such as .PDF on thewebsite and in
email communications. SiteImprove was used to check and fixany
accessibility issues. 5) n/a
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
CoC Registration FY2019 COC_REG_2019_170510
FY2019 CoC Application Page 6 09/26/2019
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1C. Continuum of Care (CoC) Coordination
Instructions:Guidance for completing the application can be
found in the FY 2019 CoC Program CompetitionNotice of Funding
Availability and in the FY 2019 CoC Application Detailed
Instructions. Please submit technical questions to the HUD Exchange
Ask-A-Question
athttps://www.hudexchange.info/program-support/my-question/
Resources: The FY 2019 CoC Application Detailed Instruction can
be found
at:https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources
The FY 2019 CoC Program Competition Notice of Funding Availability
at:https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program-competition/#nofa-and-notices
Warning! The CoC Application score could be affected if
information isincomplete on this formlet.
1C-1. CoCs Coordination, Planning, and Operation of
Projects.
Applicants must select the appropriate response for each
federal, state,local, private, other organizations, or program
source the CoC included inthe planning and operation of projects
that serve individuals experiencinghomelessness, families
experiencing homelessness, unaccompaniedyouth experiencing
homelessness, persons who are fleeing domesticviolence, or persons
at risk of homelessness.
Entities or Organizations the CoC coordinates planning and
operation of projectsCoordinates with Planningand Operation of
Projects
Housing Opportunities for Persons with AIDS (HOPWA) Not
Applicable
Temporary Assistance for Needy Families (TANF) Yes
Runaway and Homeless Youth (RHY) Yes
Head Start Program Yes
Funding Collaboratives Not Applicable
Private Foundations No
Housing and services programs funded through U.S. Department of
Justice (DOJ) Funded Housing andService Programs
Yes
Housing and services programs funded through U.S. Health and
Human Services (HHS) Funded Housing andService Programs
Yes
Housing and service programs funded through other Federal
resources Yes
Housing and services programs funded through State Government
Yes
Housing and services programs funded through Local Government
Yes
Housing and service programs funded through private entities,
including foundations Yes
Other:(limit 50 characters)
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
CoC Registration FY2019 COC_REG_2019_170510
FY2019 CoC Application Page 7 09/26/2019
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1C-2. CoC Consultation with ESG Program Recipients.
Applicants must describe how the CoC: 1. consulted with ESG
Program recipients in planning and allocating ESGfunds; 2.
participated in the evaluating and reporting performance of
ESGProgram recipients and subrecipients; and 3. ensured local
homelessness information is communicated andaddressed in the
Consolidated Plan updates. (limit 2,000 characters)
1) The state of Illinois and the City of Aurora are the ESG
recipients. The KaneContinuum is consulted at the initial funding
stage of Illinois ESG grants, to helpselect grantees and funding
amounts and cost categories per grantee. TheKane CoC Board sets
criteria for awarding state ESG funds and determines
theallocations. Aurora funded Hesed House, a member of the CoC. The
CoCBoard represents all 3 Con Plan jurisdictions which are Aurora,
Elgin and KaneCounty in the planning and allocating of the ESG
funds. 2) The Kane CoCconsults with the state ESG Program Recipient
to offer recommendations whichare based on demonstrated
subrecipient agency and system performance, anassessment of the
community’s homeless assistance and housing needs asaddressed in
the County’s Consolidated Planning process, and thedevelopment of
the annual Action Plan. There are written standards
foradministering ESG assistance at the Continuum level which are
used inassessing performance for the ESG subrecipients to the state
recipient. 3) Eachyear CoC staff provides consultation and input
into the Consolidated Planupdates, ensuring local homeless
information is communicated and addressed.Local information on
homeless populations, subpopulations, housing, healthand social
services needs of households experiencing homelessness and thoseat
risk, outcome measures (performance standards), Housing Inventory
Countand Point-in-Time data, and homeless prevention data is
addressed in theConsolidated Plan updates, usually in the Strategy
for Developing a System toAddress Homelessness section of the
ConPlan.
1C-2a. Providing PIT and HIC Data toConsolidated Plan
Jurisdictions.
Applicants must indicate whether the CoCprovided Point-in-Time
(PIT) and Housing
Inventory Count (HIC) data to theConsolidated Plan jurisdictions
within its
geographic area.
Yes to both
1C-2b. Providing Other Data to ConsolidatedPlan
Jurisdictions.
Applicants must indicate whether the CoCensured local
homelessness information is
communicated to Consolidated Plan
Yes
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
CoC Registration FY2019 COC_REG_2019_170510
FY2019 CoC Application Page 8 09/26/2019
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Jurisdictions within its geographic area so itcan be addressed
in Consolidated Plan
updates.
1C-3. Addressing the Safety Needs of Domestic Violence,
DatingViolence, Sexual Assault, and Stalking Survivors.
Applicants must describe: 1. the CoC’s protocols, including
protocols for coordinated entry and theCoC’s emergency transfer
plan, that prioritize safety and incorporatetrauma-informed,
victim-centered services; and 2. how the CoC, through its
coordinated entry, maximizes client choicefor housing and services
while ensuring safety and confidentiality. (limit 2,000
characters)
1) Coordinated Entry has protocols designed to prioritize safety
and incorporatetrauma informed and victim centered approaches.
Domestic violence survivors,even if they are seeking shelter or
services from non-victim service providers,will have safe and
confidential access to the Coordinated Entry process andvictim
services and immediate access to emergency services such as
domesticviolence hotlines and shelter. The VI-SPADT assessment tool
has questions toidentify domestic violence victims. The CoC adopted
an emergency transferplan. Both Mutual Ground and Community Crisis
Center assist DV clients torelocate and provide financial
assistance for relocation. Each agency’s domesticviolence services
and sexual assault services are both trauma informed andvictim
centered using an empowerment model of case management, where
theclient’s service plan is led by the client with non judgmental
assistance. Thecase manager will provide information and options,
so the client can make aninformed choice. 2) The CoC Coordinated
Entry maximizes client choice forhousing and services with respect
to their enhanced need for safety,confidentiality and security. If
other homeless services or permanent housingare to be coordinated,
there must be written release of informationauthorizations and
informed consent by the client. The safety and privacy ofdomestic
violence clients is preserved with written confidentiality
procedures inthe ESG and Coordinated Entry policies and an
alternate database. Noidentifying data given. Community Crisis
Center is an access point in theCoordinated Entry system for
persons fleeing domestic violence. BothCommunity Crisis Center and
Mutual Grounds receive Dept of Justice VOCAfunding for case
management and other services that can maximize clientchoice of
housing and services. Community Crisis Center receives ESG fundsto
assist with DV shelter operating expenses and rapid rehousing funds
toassist homeless individuals and families.
1C-3a. Training–Best Practices in Serving DV Survivors.
Applicants must describe how the CoC coordinates with victim
servicesproviders to provide training, at least on an annual basis,
for: 1. CoC area project staff that addresses safety and best
practices (e.g.,trauma-informed, victim-centered) on safety and
planning protocols inserving survivors of domestic violence; and 2.
Coordinated Entry staff that addresses safety and best practices
(e.g.,Trauma Informed Care) on safety and planning protocols in
serving
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
CoC Registration FY2019 COC_REG_2019_170510
FY2019 CoC Application Page 9 09/26/2019
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survivors of domestic violence.(limit 2,000 characters)
1) Members of the Kane CoC coordinate training with the two
primary DVproviders - Community Crisis Center and Mutual Ground.
Training is provided tothe CoC area project staff. The Community
Crisis Center has monthly in-serviceand professional development
training opportunities which include other humanservice providers.
The Community Crisis Center Training Academy offersregular
trainings on domestic violence issues. Community Crisis
Centerprovided domestic violence/sexual assault workshops on
1/14/19 and 5/20/19.A 20 hour Partner Abuse Intervention training
was provided on 2/6/19, 6/12/19,and 9/4/19. Mutual Ground provided
training at Hesed House shelter in Augustand November 2018 on
identification of DV victims and trauma informedapproach. In the
past 12 months, Mutual Ground provided DV trainings to CoCmembers
that included healthcare partners, universities, legal services,
andmental health providers. Topics included Domestic Violence
Dynamics,Trauma-Informed Care, and Court Preparation for
Traumatized Individuals.Training has been provided for safety
planning protocols that are used inhousing entry include not
publicizing housing addresses, giving clients choice oflocation
whenever possible and assistance with obtaining Orders of
Protectionand court advocacy. The Coordinated Entry committee is
working onincorporating the DV safety planning protocols into the
updated policy whichincorporates Notice CPD-17-01. 2) There is not
a dedicated Coordinated Entrystaff so the CoC project staff fill
this role. They are among those that receivedthe training noted in
#1 above.
1C-3b. Domestic Violence–Community Need Data.
Applicants must describe how the CoC uses de-identified
aggregate datafrom a comparable database to assess the special
needs related todomestic violence, dating violence, sexual assault,
and stalking.(limit 2,000 characters)
De-identified data is available from the Coordinated Entry list
and the Point InTime Count subpopulation data. Additional data is
obtained from the databasesmaintained by the two primary DV
providers – Community Crisis Center andMutual Ground. Only
aggregate numbers can be obtained regarding thenumber of survivors
and their specialized needs related to domestic violence,dating
violence, sexual assault and stalking.
*1C-4. PHAs within CoC. Attachments Required.
Applicants must submit information for the two largest PHAs or
the twoPHAs with which the CoC has a working relationship within
the CoC’sgeographic area.
Public Housing Agency Name % New Admissions into Public
Housingand Housing Choice Voucher Programduring FY 2018 who were
experiencing
homelessness at entry
PHA has General orLimited Homeless
Preference
PHA has a Preference forcurrent PSH programparticipants no
longer
needing intensivesupportive services, e.g.,
Moving On
The Aurora Housing Authority 70.00% Yes-Both No
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
CoC Registration FY2019 COC_REG_2019_170510
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Housing Authority of Elgin 0.00% Yes-HCV No
1C-4a. PHAs’ Written Policies on Homeless Admission
Preferences.
Applicants must: 1. provide the steps the CoC has taken, with
the two largest PHAs withinthe CoC’s geographic area or the two
PHAs the CoC has workingrelationships with, to adopt a homeless
admission preference–if the CoConly has one PHA within its
geographic area, applicants may respond forone; or 2. state that
the CoC does not work with the PHAs in its geographic area.(limit
2,000 characters)
not applicable.
1C-4b. Moving On Strategy with Affordable Housing Providers.
Applicants must indicate whether the CoC has a Moving On
Strategy withaffordable housing providers in its jurisdiction.
No
1C-5. Protecting Against Discrimination.
Applicants must describe the actions the CoC has taken to
address allforms of discrimination, such as discrimination based on
any protectedclasses under the Fair Housing Act and 24 CFR
5.105(a)(2) – Equal Accessto HUD-Assisted or -Insured
Housing.(limit 2,000 characters)
The strategy the CoC implemented to address all forms of
discrimination was toprovide mandatory training and ensure all CoC
and ESG funded agencies havenon-discrimination policies in place.
Each provider either has or is currentlyrefining policies and
procedures including the Fair Housing Act and those underthe HUD
Equal Access Rules. Organizations participating in the
CoordinatedEntry process that are recipients of federal and state
funds must comply withapplicable civil rights and fair housing laws
and requirements. Steeringparticipants toward any particular
housing facility or neighborhood because ofrace, color, national
origin, religion, sex, disability or the presence of children
isstrictly prohibited. Persons served through the Coordinated Entry
process mustbe informed of the ability to file a non-discrimination
complaint if they feel theirrights have been violated. On June 19,
2019 there was a mandatory CoCtraining regarding he Equal Access to
HUD housing and the Equal Access FinalRule on Gender Identity. All
Kane CoC homeless providers are granting equalaccess to any of
their services or facilities to homeless LGBT persons inaccordance
with their gender identity and are open to all regardless of
sexualorientation. Each CoC provider does not discriminate based
upon actual orperceived age, race, color, religion, sex, gender,
sexual orientation, genderidentity/ expression, veteran, or marital
status, national origin, citizenship,disability, or health status
in any area of board or organizational operations.
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
CoC Registration FY2019 COC_REG_2019_170510
FY2019 CoC Application Page 11 09/26/2019
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They do not ask any question related to sexual identity and or
orientation aspart of the intake/ assessment process. The providers
work with the specificindividual and follow their lead regarding
what gender they identify with andwhat services (sleeping rooms,
bathrooms, etc…) they then have access to.The Kane CoC adopted an
anti-discrimination policy and the Equal Access Rulein its
Governance Charter amendment effective 9-20-17.
*1C-5a. Anti-Discrimination Policy and Training.
Applicants must indicate whether the CoC implemented an
anti-discrimination policy and conduct training:
1. Did the CoC implement a CoC-wide anti-discrimination policy
that applies to all projects regardless of funding source? Yes
2. Did the CoC conduct annual CoC-wide training with providers
on how to effectively address discrimination based on anyprotected
class under the Fair Housing Act?
Yes
3. Did the CoC conduct annual training on how to effectively
address discrimination based on any protected class under 24CFR
5.105(a)(2) – Equal Access to HUD-Assisted or -Insured Housing?
Yes
*1C-6. Criminalization of Homelessness.
Applicants must select all that apply that describe the
strategies the CoCimplemented to prevent the criminalization of
homelessness in the CoC’sgeographic area.
1. Engaged/educated local policymakers:X
2. Engaged/educated law enforcement:X
3. Engaged/educated local business leaders:
4. Implemented communitywide plans:
5. No strategies have been implemented:
6. Other:(limit 50 characters)
1C-7. Centralized or Coordinated Assessment System.
AttachmentRequired.
Applicants must:
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
CoC Registration FY2019 COC_REG_2019_170510
FY2019 CoC Application Page 12 09/26/2019
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1. demonstrate the coordinated entry system covers the entire
CoCgeographic area; 2. demonstrate the coordinated entry system
reaches people who areleast likely to apply for homelessness
assistance in the absence ofspecial outreach; and 3. demonstrate
the assessment process prioritizes people most in needof assistance
and ensures they receive assistance in a timely manner.(limit 2,000
characters)
1) This Coordinated Entry system covers the entire geographic
area of KaneCounty, IL using a “No Wrong Door” approach. The same
assessmentapproach is offered at all Access Points. Mobile outreach
workers also performCoordinated Entry activities, including
assessment and referral, when andwhere they encounter homeless
people. Specialized Access Points have beenestablished to meet the
unique needs of people who are or have been a victimof domestic
violence, dating violence, sexual assault or stalking. 2)
TheCoordinated Entry process is affirmatively marketed to and
available to eligiblepersons regardless of race, color, national
origin, religion, sex, age, familialstatus, handicap and those who
are least likely to apply in the absence ofspecial outreach.
Marketing materials are placed at each organization within theCoC
geographic boundaries that regularly encounter people who are
homeless,or that periodically encounter people in hard to reach
homeless subpopulations,such as people who are service-resistant.
In addition, materials are furnished topolice departments, parks
departments, schools systems and religiousinstitutions for
distribution to individuals and families who are homeless or
areunstably housed. Marketing materials include: posters that list
access points,their location and phone numbers, fliers and
laminated business cards.3) TheKane County Continuum of Care
utilizes OrgCode’s VI-SPDAT to prioritizereferrals to available
housing resources. The VI-SPDAT uses the followingfactors to
determine vulnerability: risk of harm, daily functioning, and
wellness.The VI-SPDAT assigns a score to each client, based on
these factors. Thesescores, along with the dates determine an
individuals ranking on the PriorityList. A family’s needs and
preferences are incorporated into the decision-making process.
Prioritization is based on a combination of specific assessmentdata
and severity of need and prioritizes persons most in need of
assistance.
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
CoC Registration FY2019 COC_REG_2019_170510
FY2019 CoC Application Page 13 09/26/2019
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1D. Continuum of Care (CoC) Discharge Planning
Instructions:Guidance for completing the application can be
found in the FY 2019 CoC Program CompetitionNotice of Funding
Availability and in the FY 2019 CoC Application Detailed
Instructions. Please submit technical questions to the HUD Exchange
Ask-A-Question
athttps://www.hudexchange.info/program-support/my-question/
Resources: The FY 2019 CoC Application Detailed Instruction can
be found
at:https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources
The FY 2019 CoC Program Competition Notice of Funding Availability
at:https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program-competition/#nofa-and-notices
Warning! The CoC Application score could be affected if
information isincomplete on this formlet.
1D-1. Discharge Planning Coordination.
Applicants must indicate whether the CoC actively coordinates
with thesystems of care listed to ensure persons who have resided
in them longerthan 90 days are not discharged directly to the
streets, emergencyshelters, or other homeless assistance programs.
Check all that apply(note that when "None:" is selected no other
system of care should beselected).
Foster Care:X
Health Care:X
Mental Health Care:X
Correctional Facilities:X
None:
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
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1E. Local CoC Competition
InstructionsGuidance for completing the application can be found
in the FY 2019 CoC Program CompetitionNotice of Funding
Availability and in the FY 2019 CoC Application Detailed
Instructions. Please submit technical questions to the HUD Exchange
Ask-A-Question
athttps://www.hudexchange.info/program-support/my-question/
Resources: The FY 2019 CoC Application Detailed Instruction can
be found
at:https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources
The FY 2019 CoC Program Competition Notice of Funding Availability
at:https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program-competition/#nofa-and-notices
Warning! The CoC Application score could be affected if
information isincomplete on this formlet.
*1E-1. Local CoC Competition–Announcement, Established
Deadline,Applicant Notifications. Attachments Required.
Applicants must indicate whether the CoC:
1. informed project applicants in its local competition
announcement about point values or other ranking criteria the CoC
woulduse to rank projects on the CoC Project Listings for
submission to HUD for the FY 2019 CoC Program Competition;
Yes
2. established a local competition deadline, and posted
publicly, for project applications that was no later than 30 days
before theFY 2019 CoC Program Competition Application submission
deadline;
Yes
3. notified applicants that their project application(s) were
being rejected or reduced, in writing along with the reason for
thedecision, outside of e-snaps, at least 15 days before the FY
2019 CoC Program Competition Application submission deadline;
and
Yes
4. notified applicants that their project applications were
accepted and ranked on the CoC Priority Listing in writing, outside
of e-snaps, at least 15 days before the FY 2019 CoC Program
Competition Application submission deadline.
Yes
1E-2. Project Review and Ranking–Objective Criteria.
Applicants must indicate whether the CoC used the following to
rank andselect project applications for the FY 2019 CoC Program
Competition:
1. Used objective criteria to review and rank projects for
funding (e.g., cost effectiveness of the project, performance data,
type ofpopulation served);
Yes
2. Included one factor related to improving system performance
(e.g., exits to permanent housing (PH) destinations, retention of
PH,length of time homeless, returns to homelessness, job/income
growth, etc.); and
Yes
3. Included a specific method for evaluating projects submitted
by victim services providers that utilized data generated from
acomparable database and evaluated these projects on the degree
they improve safety for the population served.
Yes
1E-3. Project Review and Ranking–Severity of Needs and
Vulnerabilities.
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Applicants must describe: 1. the specific severity of needs and
vulnerabilities the CoC consideredwhen reviewing and ranking
projects; and 2. how the CoC takes severity of needs and
vulnerabilities into accountwhen reviewing and ranking
projects.(limit 2,000 characters)
1) The Kane CoC evaluates projects both on severity of needs
served andspecial populations served. Specifically, each project
application submittedidentifies which vulnerable populations it
serves including chronically homeless;substance abuse, history of
victimization, criminal record, and low or noincome. Special
populations include chronically homeless, households withchildren,
and veterans. 2) The CoC gives extra points to projects that focus
onserving persons with severe needs and considers the severity of a
project’spopulation in its review and ranking process using a stand
alone criteria worth15 points. Applicants are evaluated on a scale
of Excellent (15 points), Good(10 points), Fair (5 points) and Poor
(0 points). The assigned value is based onthe number of groups that
are served. There is an additional criteria worth 15points for
serving special populations. These include chronically
homeless,veterans and households with children. Projects receive
more points for servingmore severe populations and special
populations. The Project Evaluations arescored with an
understanding that these are affected by the severity of
thepopulation. Special consideration is also given to projects
serving a specialpopulation that is the only project of its kind.
Maximum points for each project is100.
1E-4. Public Postings–CoC Consolidated Application.
AttachmentRequired.
Applicants must: 1. indicate how the CoC made public the review
and ranking process theCoC used for all project applications; or 2.
check 6 if the CoC did not make public the review and ranking
process;and 3. indicate how the CoC made public the CoC
ConsolidatedApplication–including the CoC Application and CoC
Priority Listing thatincludes all project applications accepted and
ranked or rejected–whichHUD required CoCs to post to their
websites, or partners websites, at least2 days before the FY 2019
CoC Program Competition applicationsubmission deadline; or 4. check
6 if the CoC did not make public the CoC
ConsolidatedApplication.
Public Posting of Objective Review and RankingProcess
Public Posting of CoC Consolidated Applicationincluding: CoC
Application, CoC Priority Listing,Project Listings
1. EmailX
1. EmailX
2. Mail 2. Mail
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
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3. Advertising in Local Newspaper(s) 3. Advertising in Local
Newspaper(s)
4. Advertising on Radio or Television 4. Advertising on Radio or
Television
5. Social Media (Twitter, Facebook, etc.)X
5. Social Media (Twitter, Facebook, etc.)X
6. Did Not Publicly Post Review and Ranking Process 6. Did Not
Publicly Post CoC Consolidated Application
1E-5. Reallocation between FY 2015 and FY 2018.
Applicants must report the percentage of the CoC’s ARD that
wasreallocated between the FY 2015 and FY 2018 CoC Program
Competitions.
Reallocation: 23%
1E-5a. Reallocation–CoC Review of Performance of Existing
Projects.
Applicants must: 1. describe the CoC written process for
reallocation; 2. indicate whether the CoC approved the reallocation
process; 3. describe how the CoC communicated to all applicants the
reallocationprocess; 4. describe how the CoC identified projects
that were low performing orfor which there is less need; and 5.
describe how the CoC determined whether projects that were
deemedlow performing would be reallocated.(limit 2,000
characters)
1) The Aurora/Elgin/Kane Reallocation Policy allows for both
Voluntary andInvoluntary reallocation of funds from renewal
projects for the creation of newprojects that fit HUD goals and
meet local needs. Reallocation shall have theintent to meet housing
needs for persons as identified in the Coordinated Entryprocess and
align with HUD’s policy priorities. Currently-funded CoC
programproject applicants interested in voluntarily reallocating
should notifyAurora/Elgin/Kane CoC in writing of their intent to
reallocate funds. Involuntaryreallocation will be determined by the
CoC Board, after a thorough review of aproject’s cost, performance,
and outcome data. The CoC Board will considerinvoluntary
reallocation of a renewal project where HUD contractual goals
arenot met, both in numbers served and financial expenditures. 2)
The policy isapproved by the CoC Board. The CoC Board reviews and
approves anyreallocation as part of the CoC Ranking and Review
process. 3) Thereallocation process is communicated throughout the
entire CoC area via emailand website posting and will encourage
both new and existing providers toapply for new projects through
reallocation. 4) The Kane CoC identifiedMidwest Shelter Enduring
Hope renewal as a low performing project this yearbased on its
overall evaluation score. It was the lowest scoring project and
hadbeen subject to continuous reviews in the operating year due to
lack of funddraw downs and occupancy and utilization rates. 5)
After receiving the lowest
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score of 66, Midwest Shelter for Homeless Veterans decided to
withdraw theirrenewal request and instead will support the Enduring
Hope project with non-CoC funds beginning on 7/1/2020. It appeared
that the project has adequatevoluntary funds to maintain housing
for the 6 chronically homeless veterans anddo not require the HUD
funds. Therefore those renewal funds were reallocatedto a new
project serving 8 chronically homeless individuals.
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
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DV Bonus
InstructionsGuidance for completing the application can be found
in the FY 2019 CoC Program CompetitionNotice of Funding
Availability and in the FY 2019 CoC Application Detailed
Instructions. Please submit technical questions to the HUD Exchange
Ask-A-Question
athttps://www.hudexchange.info/program-support/my-question/
Resources: The FY 2019 CoC Application Detailed Instruction can
be found
at:https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources
The FY 2019 CoC Program Competition Notice of Funding Availability
at:https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program-competition/#nofa-and-notices
Warning! The CoC Application score could be affected if
information isincomplete on this formlet.
1F-1 DV Bonus Projects.
Applicants must indicate whether the CoC isrequesting DV Bonus
projects which are
included on the CoC Priority Listing:
No
Applicant Name DUNS Number
This list contains no items
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
CoC Registration FY2019 COC_REG_2019_170510
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2A. Homeless Management Information System(HMIS)
Implementation
Intructions:Guidance for completing the application can be found
in the FY 2019 CoC Program CompetitionNotice of Funding
Availability and in the FY 2019 CoC Application Detailed
Instructions. Please submit technical questions to the HUD Exchange
Ask-A-Question
athttps://www.hudexchange.info/program-support/my-question/
Resources: The FY 2019 CoC Application Detailed Instruction can
be found
at:https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources
The FY 2019 CoC Program Competition Notice of Funding Availability
at:https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program-competition/#nofa-and-notices
Warning! The CoC Application score could be affected if
information isincomplete on this formlet.
2A-1. HMIS Vendor Identification.
Applicants must review the HMIS softwarevendor name brought
forward from FY 2018
CoC Application and update the information ifthere was a
change.
Well Sky
2A-2. Bed Coverage Rate Using HIC and HMIS Data.
Using 2019 HIC and HMIS data, applicants must report by project
type:
Project TypeTotal Number of Beds
in 2019 HICTotal Beds Dedicated
for DV in 2019 HICTotal Number of 2019
HIC Beds in HMISHMIS Bed
Coverage Rate
Emergency Shelter (ES) beds 338 63 275 100.00%
Safe Haven (SH) beds 0 0 0
Transitional Housing (TH) beds 18 0 18 100.00%
Rapid Re-Housing (RRH) beds 20 0 20 100.00%
Permanent Supportive Housing (PSH) beds 155 0 155 100.00%
Other Permanent Housing (OPH) beds 0 0 0
2A-2a. Partial Credit for Bed Coverage Rates at or Below 84.99
for AnyProject Type in Question 2A-2.
For each project type with a bed coverage rate that is at or
below 84.99percent in question 2A-2., applicants must describe:
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
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1. steps the CoC will take over the next 12 months to increase
the bedcoverage rate to at least 85 percent for that project type;
and 2. how the CoC will implement the steps described to increase
bedcoverage to at least 85 percent.(limit 2,000 characters)
not applicable.
*2A-3. Longitudinal System Analysis (LSA) Submission.
Applicants must indicate whether the CoCsubmitted its LSA data
to HUD in HDX 2.0.
Yes
*2A-4. HIC HDX Submission Date.
Applicants must enter the date the CoCsubmitted the 2019 Housing
Inventory Count
(HIC) data into the Homelessness DataExchange (HDX).
(mm/dd/yyyy)
04/30/2019
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
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2B. Continuum of Care (CoC) Point-in-Time Count
Instructions:Guidance for completing the application can be
found in the FY 2019 CoC Program CompetitionNotice of Funding
Availability and in the FY 2019 CoC Application Detailed
Instructions. Please submit technical questions to the HUD Exchange
Ask-A-Question
athttps://www.hudexchange.info/program-support/my-question/
Resources: The FY 2019 CoC Application Detailed Instruction can
be found
at:https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources
The FY 2019 CoC Program Competition Notice of Funding Availability
at:https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program-competition/#nofa-and-notices
Warning! The CoC Application score could be affected if
information isincomplete on this formlet.
2B-1. PIT Count Date.Applicants must enter the date the CoC
conducted its 2019 PIT count (mm/dd/yyyy).
01/22/2019
2B-2. PIT Count Data–HDX Submission Date.Applicants must enter
the date the CoC
submitted its PIT count data in HDX(mm/dd/yyyy).
04/30/2019
2B-3. Sheltered PIT Count–Change in Implementation.
Applicants must describe: 1. any changes in the sheltered count
implementation, includingmethodology or data quality methodology
changes from 2018 to 2019, ifapplicable; and 2. how the changes
affected the CoC’s sheltered PIT count results; or 3. state “Not
Applicable” if there were no changes.(limit 2,000 characters)
1) There was no methodology or data quality change. The Kane CoC
usedclient data in HMIS as the primary data source for the
sheltered PIT count foremergency shelter and transitional housing
projects that participate in HMIS.Information from DV and other
non-HMIS providers was provided to the HMISSystem Administrator.
The HMIS one night report was run using unique clientidentifiers
for de-duplication. Follow up ensured that the count included
allpersons in emergency shelters and transitional housing programs,
includingdomestic violence. The number of providers contributing
data remained thesame. 2) no effect on the PIT count 3) Not
applicable.
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*2B-4. Sheltered PIT Count–Changes Due to
Presidentially-declaredDisaster.
Applicants must select whether the CoCadded or removed emergency
shelter,
transitional housing, or Safe-Haven inventorybecause of funding
specific to a
Presidentially-declared disaster, resulting in achange to the
CoC’s 2019 sheltered PIT
count.
No
2B-5. Unsheltered PIT Count–Changes in Implementation.
Applicants must describe: 1. any changes in the unsheltered
count implementation, includingmethodology or data quality
methodology changes from 2018 to 2019, ifapplicable; and 2. how the
changes affected the CoC’s unsheltered PIT count results; or 3.
state “Not Applicable” if there were no changes.(limit 2,000
characters)
1)The methodology remained the same – complete coverage. Data
qualitychanges to improve the implementation of the count were
made. There wasincreased participation from the sheriff’s
department to cover theunincorporated areas in the county. The
local police departments alsosuccessfully interviewed more known
unsheltered persons. The survey tool wasrevised to be more user
friendly which resulted in more information beingcollected. Changes
were made to the chronic questions to ensure the currentdefinition
information was collected. 3 different questions must be
completelyanswered to make an accurate determination. Disability
identification wassimplified. More known locations throughout the
entire coverage area wereidentified by police and shelter providers
The unsheltered survey tool waschanged from DOB to age ranges in
order to more easily identify youth andcount them separately. Youth
who won’t give their DOB will respond to an agerange. 2) These data
quality changes increased the number of unshelteredpersons
identified the night of the count from 15 to 21. 3) see #1 for
changes.
*2B-6. PIT Count–Identifying Youth Experiencing
Homelessness.
Applicants must:
Indicate whether the CoC implementedspecific measures to
identify youth
experiencing homelessness in their 2019 PITcount.
Yes
2B-6a. PIT Count–Involving Youth in Implementation.
Applicants must describe how the CoC engaged stakeholders
serving
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
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youth experiencing homelessness to: 1. plan the 2019 PIT count;
2. select locations where youth experiencing homelessness are
mostlikely to be identified; and 3. involve youth in counting
during the 2019 PIT count.(limit 2,000 characters)
1) There are two specialized providers for homeless and runaway
youth ages16-24 that serve Kane CoC. Community Crisis Center serves
homeless youngfemales. 360 Youth Services provides transitional
housing that serves non-parenting homeless youth ages 18-24
including specialized services for LGBTQ(lesbian, gay, bisexual,
transgender, and questioning) youth. Both participatedin the 2019
PIT count. The Executive Director of 360 Youth Services was amember
of the CoC Board. 2) For the unsheltered count, youth in shelters
andtransitional housing were consulted on known locations for the
unshelteredyouth. Collaboration with the Homeless School Liaisons
identified additionalknown locations. The CoC staff/volunteers went
to locations where unshelteredhomeless youth congregate such as
libraries, train stations, Starbucks,(anywhere that has free wifi).
This also included several sites along the FoxRiver bank and under
bridges, and a section where 2 train tracks convergecalled the V.
Outreach to get youth into shelter was provided. The CoC workedto
engage youth known to be homeless who have a lack of awareness or
activeavoidance to services. 3) PADS Inc. informally interviewed
the youth in theirshelter to involve them in the planning process
and to get feedback on specificknown locations for homeless youth.
PADS Inc. met with the communitypolicing officers of Aurora Police
Dept. prior to the count who came with a list ofknown locations for
youth based on their patrols.
2B-7. PIT Count–Improvements to Implementation.
Applicants must describe the CoC’s actions implemented in its
2019 PITcount to better count: 1. individuals and families
experiencing chronic homelessness; 2. families with children
experiencing homelessness; and 3. Veterans experiencing
homelessness.(limit 2,000 characters)
1) The PADS Street Outreach went out to locate and engage the
knownchronically homeless on the night of the count in known
locations obtained fromstaff and shelter guests. The Elgin police
Homeless Task Force participated inthe count and identified known
locations for chronic individuals. The CoCimproved their capability
of counting unsheltered chronic persons byhighlighting the relevant
survey questions with the volunteer teams andcommunity police
participants. To better count the sheltered chronicallyhomeless,
there was verification at the client level of correct entry in HMIS
ofthe data related to the new definition of chronic. Each project
provider wasrequired to verify the One Night count information with
their internal and HMISrecords. All project providers had to
account for incongruities between lastyear, this year’s HMIS report
and bed capacities. Subpopulation changes werenoted and had to be
accounted for and verified for accuracy using clientrecords,
especially veterans and chronically homeless. There were reminders
toproviders until all incongruities were resolved or explained. 2)
To better countunsheltered families with children, there was
collaboration with the Homelessschool liaisons on who to look for
and where. For the sheltered families, there
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
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was a HMIS data was reviewed and DV data obtained directly from
theproviders. Families in shelter were identified by staff and
verified in HMIS or theDV survey information. 3) Veteran
identification in the count was aided by theVeterans Task Force
which is keeping a name list of both sheltered andunsheltered
veterans. This aided in making sure that veterans were
correctlyidentified in HMIS for the sheltered count. For the
unsheltered count, a team of3 members from the Kane Homeless
Veterans Task Force canvassed knownlocations taken from the Midwest
Shelter for Homeless Veterans weekly streetoutreach.
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3A. Continuum of Care (CoC) SystemPerformance
InstructionsGuidance for completing the application can be found
in the FY 2019 CoC Program CompetitionNotice of Funding
Availability and in the FY 2019 CoC Application Detailed
Instructions. Please submit technical questions to the HUD Exchange
Ask-A-Question
athttps://www.hudexchange.info/program-support/my-question/
Resources: The FY 2019 CoC Application Detailed Instruction can
be found
at:https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources
The FY 2019 CoC Program Competition Notice of Funding Availability
at:https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program-competition/#nofa-and-notices
Warning! The CoC Application score could be affected if
information isincomplete on this formlet.
*3A-1. First Time Homeless as Reported in HDX.
Applicants must:
Report the Number of First Time Homeless as Reported in HDX.
1,126
3A-1a. First Time Homeless Risk Factors.
Applicants must: 1. describe the process the CoC developed to
identify risk factors theCoC uses to identify persons becoming
homeless for the first time; 2. describe the CoC’s strategy to
address individuals and families at riskof becoming homeless; and
3. provide the name of the organization or position title that
isresponsible for overseeing the CoC’s strategy to reduce the
number ofindividuals and families experiencing homelessness for the
first time.(limit 2,000 characters)
1) The process the CoC developed to identify risk factors is
coordinating with allthe provider access points of Coordinated
Entry as well as with food pantries,soup kitchens, and shelters in
all geographic areas of the county. Foodinsecurity is a major risk
factor. Others include unemployment, behind onrent/mortgage, no
transportation, insufficient income, physical Illness/disabilityand
fleeing domestic violence. Mainstream and homeless providers
identifythose in a housing crisis and refer them for homeless
prevention assistance. 2)The Coordinated Entry pre-screening
process is used to address households atrisk of becoming homeless.
Pre-screening must occur when a family orindividual first contacts
in person a provider that is serving as a Coordinated
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
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Entry Access Point or, in an emergency or after hours situation,
as soon afterthat first contact as possible. If homeless prevention
or other mainstreamservices can address the housing needs of a
family or individual, a referral tothese services are offered at
this point. State homeless prevention funds, stateESG and private
funds are allocated in all geographic areas of the CoC toprevent
people from becoming homeless, divert people who are applying
forshelter into other housing, and help people who are homeless to
quickly moveinto permanent housing. Homeless prevention services
include casemanagement, short and medium term rent assistance,
utility assistance, andhousing location and stabilization
assistance. 3) The Kane County ContinuumProgram Coordinator is the
responsible person for overseeing the CoC strategyto reduce the
number of households experiencing homelessness for the
firsttime.
*3A-2. Length of Time Homeless as Reported in HDX.
Applicants must:
Report Average Length of Time Individuals and Persons in
Families Remained Homelessas Reported in HDX.
91
3A-2a. Strategy to Reduce Length of Time Homeless.
Applicants must: 1. describe the CoC’s strategy to reduce the
length of time individualsand persons in families remain homeless;
2. describe how the CoC identifies and houses individuals and
persons infamilies with the longest lengths of time homeless; and
3. provide the name of the organization or position title that
isresponsible for overseeing the CoC’s strategy to reduce the
length of timeindividuals and families remain homeless.(limit 2,000
characters)
1) The Kane CoC reduced its average LOT homeless from 192 nights
to 91nights for persons in ES, SH and TH.. This was a significant
decrease of 52%from last year. To reduce LOT homeless, the CoC
examines its ES and THdata from the HMIS system for projects with
high error rates, long stays, andprotocol types in shelter data
collection. The goal is to strengthen housingfocused case
management across the CoC programs, especially shelters
andtransitional housing. The system also provides direct referrals
to homelessprevention services, domestic violence housing and
supportive housing foryouth to reduce the length of time homeless.
2) The Coordinated Entry processis being used to identify and house
persons with the longest lengths ofhomelessness according to the
written orders of priority. There is a standardassessment tool
used. The Kane County Coordinated Entry utilizes OrgCode’sVI-SPDAT
to prioritize referrals to available housing resources. The
VI-SPDATuses the following factors to determine vulnerability: risk
of harm, issues withsocialization and daily functioning, and
wellness. The VI-SPDAT assigns ascore to each client, based on
these factors. These scores, along with the datesthat each family
or individual became homeless, determine each family orindividual’s
ranking on the Priority List. Those with longer lengths
ofhomelessness have priority for PSH placement. The Coordinated
Entry task
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force meets and conducts case conferencing to identify housing
options forthose who have been prioritized. 3) The Kane County
Continuum ProgramCoordinator is responsible.
*3A-3. Successful Permanent Housing Placement and Retention
asReported in HDX.
Applicants must:
Percentage
1. Report the percentage of individuals and persons in families
in emergency shelter, safe havens, transitional housing,and rapid
rehousing that exit to permanent housing destinations as reported
in HDX.
27%
2. Report the percentage of individuals and persons in families
in permanent housing projects, other than rapidrehousing, that
retain their permanent housing or exit to permanent housing
destinations as reported in HDX.
96%
3A-3a. Exits to Permanent Housing Destinations/Retention of
PermanentHousing.
Applicants must: 1. describe the CoC’s strategy to increase the
rate at which individualsand persons in families in emergency
shelter, safe havens, transitionalhousing and rapid rehousing exit
to permanent housing destinations; 2. provide the organization name
or position title responsible foroverseeing the CoC’s strategy to
increase the rate at which individualsand persons in families in
emergency shelter, safe havens, transitionalhousing and rapid
rehousing exit to permanent housing destinations; 3. describe the
CoC’s strategy to increase the rate at which individualsand persons
in families in permanent housing projects, other than
rapidrehousing, retain their permanent housing or exit to permanent
housingdestinations; and 4. provide the organization name or
position title responsible foroverseeing the CoC’s strategy to
increase the rate at which individualsand persons in families in
permanent housing projects, other than rapidrehousing, retain their
permanent housing or exit to permanent housingdestinations.(limit
2,000 characters)
1) The CoC’s strategy to successfully increase the rate at which
individuals andpersons in families in emergency shelter, safe
havens, transitional housing andrapid rehousing can exit to
permanent housing destinations is to reviewperformance by project
type to determine if there is an area requiring additionalfocus,
such as improving outreach efforts, Housing First implementation,
casemanagement assistance, or a removal of barriers to accessing
stable housing.Another strategy is to build housing options
capacity by prioritizing funding foradditional rapid rehousing and
permanent housing projects. The state ESGfunding has been
restricted to increasing Rapid Rehousing. 2) The KaneCounty
Continuum Program Coordinator is the responsible position. 3) 96%
ofresidents in permanent housing have retained their housing or
exited topermanent housing. The CoC’s strategy to increase the rate
at which allpersons in permanent housing projects retain their
permanent housing or exit topermanent housing destinations includes
maintaining a Housing First approach
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
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and providing voluntary services which assist with housing
stability. Theseinclude helping individuals and persons in families
address physical andbehavioral health needs, assist them with
applying for mainstream and otherbenefits, and advocacy with
landlord relationships. Other voluntary services andsupports
offered through CoC housing providers include workforce
developmentand career support as well as financial counseling which
maintain the incomebase to retain housing. 4) The Kane County CoC
Program Coordinator is theresponsible position.
*3A-4. Returns to Homelessness as Reported in HDX.
Applicants must:
Percentage
1. Report the percentage of individuals and persons in families
returning to homelessness over a 6-month period asreported in
HDX.
37%
2. Report the percentage of individuals and persons in families
returning to homelessness over a 12-month period asreported in
HDX.
45%
3A-4a. Returns to Homelessness–CoC Strategy to Reduce Rate.
Applicants must: 1. describe the strategy the CoC has
implemented to identify individualsand persons in families who
return to homelessness; 2. describe the CoC’s strategy to reduce
the rate of additional returns tohomelessness; and 3. provide the
name of the organization or position title that isresponsible for
overseeing the CoC’s strategy to reduce the rateindividuals and
persons in families return to homelessness.(limit 2,000
characters)
1) The strategy the CoC has implemented to identify those
returning tohomelessness is analyzing the HMIS System Performance
data for Measure 2.The CoC is able to accurately identify a person
that returns to homelessnessthrough HMIS because it has a 100% bed
coverage rate and because allshelter providers have an open system
of sharing client record information.Common factors of households
that return to homelessness are loss orsignificant decrease in
income and tenant/landlord issues related to behavior orhousing
unit upkeep. 2) One strategy of the CoC to minimize returns
tohomelessness is to have service providers provide telephone
follow up varyingfrom 90 days to 1 year after exit. Another
strategy is that all persons exiting areassisted with aftercare
services and mainstream resources for food,employment, and other
income supports. Homeless providers work to build anetwork of
flexible landlords. Homeless prevention services are available
shoulda household face significant obstacles to housing retention.
Returns arecaptured by our homeless system providers through a
standardized data entryworkflow in HMIS as well as in the
Coordinated Entry system. Using SystemPerformance Measure reports,
HMIS staff review which project typesexperience higher returns and
shorter amounts of time between events. Thisdata is presented to
homeless housing and service providers and the CoC withthe goal to
educate and aid in system planning. 3) The HMIS System
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
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Administrator is the responsible position for overseeing the CoC
strategy toreduce the rate households return to homelessness.
*3A-5. Cash Income Changes as Reported in HDX.
Applicants must:
Percentage
1. Report the percentage of individuals and persons in families
in CoC Program-funded Safe Haven, transitional housing,rapid
rehousing, and permanent supportive housing projects that increased
their employment income from entry to exit asreported in HDX.
24%
2. Report the percentage of individuals and persons in families
in CoC Program-funded Safe Haven, transitional housing,rapid
rehousing, and permanent supportive housing projects that increased
their non-employment cash income from entryto exit as reported in
HDX.
13%
3A-5a. Increasing Employment Income.
Applicants must: 1. describe the CoC's strategy to increase
employment income; 2. describe the CoC's strategy to increase
access to employment; 3. describe how the CoC works with mainstream
employmentorganizations to help individuals and families increase
their cash income;and 4. provide the organization name or position
title that is responsible foroverseeing the CoC’s strategy to
increase jobs and income fromemployment.(limit 2,000
characters)
1) The CoC’s strategy to increase employment income involves
developing newand ongoing partnerships with workforce development
services and localemployer referrals. These partnerships include
collaboration with the KaneCounty Workforce Development Division to
increase access to employmentreferrals, scholarships for job
training programs and WIOA grants for youngadults to obtain job
training or certification in information technology,manufacturing,
office/clerical, trucking/logistics, and accounting. Homelessyouth
are connected with Central States SER for paid work
opportunities,vocational exploration, and GED attainment. 2) CoC
strategies to increaseaccess to employment include a partnership
with the Workforce DevelopmentDivision for Kane, Kendall and DeKalb
counties (local WIOA agency) toincrease employment options. Their
Career Resource Centers located in bothElgin and Aurora offer free
access to computer workstations and assistancewith resume writing,
job search assistance and referrals for education or
skillstraining. Information is provided on job openings, career
options andemployment opportunities. PADS Inc. offers an onsite
paid supportedemployment program. Lazarus House offers resume
writing, interview andapplication skills training. Both have
partnerships with local employers. This isaccomplished through a
part-time employment specialist on staff as well asthrough
“Preferred Professional”, a group of professionals from the
communitywho meet twice per month with clients on employment
strategies. 3) The CoCproviders work with a variety of community
employers to create employmentopportunities that are mutually
beneficial. Some include –Portillos, SprayingSystems, Cintas,
USFoods, Johnstone Supply, and Septran bus. 4) The Kane
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County Continuum Program Coordinator is the responsible person
foroverseeing the strategy to increase jobs and income from
employment.
3A-5b. Increasing Non-employment Cash Income.
Applicants must: 1. describe the CoC's strategy to increase
non-employment cash income; 2. describe the CoC's strategy to
increase access to non-employmentcash sources; 3. provide the
organization name or position title that is responsible
foroverseeing the CoC’s strategy to increase non-employment cash
income.
1.The CoC’s strategyis to ensure all CoC funded agencies are
provided with aresource for training and education on public
benefits which could increase non-employment cash income for their
clients. The DuPage Federation for HumanService Reform offers the
free “Making the Connection” training seriesstatewide through a
grant from the IL Dept of Human Services. There are 3sessions
offered: a) Essentials of state benefits, b) Navigating Social
Securityand Medicare and c) Essentials of Medicaid. 2) Strategies
to increase access tonon-employment cash sources ensure that 100%
of all homeless providersfocus on enrollment in mainstream
benefits. All CoC projects work withparticipants at intake to
assess their eligibility for non employment cash benefitssuch as
TANF, SNAP, WIC, SSI, SSDI, Medicaid and Medicare and
providetransportation assistance and advocacy. All CoC projects
must have SOARtrained staff. If the household does not have any
benefits and qualifies or mayqualify, the agency facilitates them
completing the applications, arrangestransportation to the agency
office as required, confers with individual caseworkers as issues
arise in the application process, advocate for the participant,and
follow up to ensure that they gain their benefits. This also
includes helpinghouseholds access child support and/or re-establish
child support. Acollaboration with the NIU Health Advocacy legal
clinic provides representationin the SSI/SSDI appeal process to
obtain disability income and collaborates withmedical professionals
to provide necessary documentation. Client eligibility forveteran
specific benefits is determined at client intake and
appropriateassistance/referrals are provided to veterans service
organizations such asDisabled Veteran Outreach program, Hines VA
Hospital, etc. 3) The KaneCounty Continuum Program Coordinator is
the responsible person foroverseeing the strategy to increase
non-employment cash income.
3A-5c. Increasing Employment. Attachment Required.
Applicants must describe how the CoC: 1. promoted partnerships
and access to employment opportunities withprivate employers and
private employment organizations, such as holdingjob fairs,
outreach to employers, and partnering with staffing agencies;and 2.
is working with public and private organizations to provide
meaningful,education and training, on-the-job training, internship,
and employmentopportunities for residents of permanent supportive
housing that furthertheir recovery and well-being.(limit 2,000
characters)
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CoC Registration FY2019 COC_REG_2019_170510
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1) Each homeless provider has employment services that develop
access toprivate employers with outreach and partnership
agreements. The VeteranEmployment Program coordinator at Midwest
Shelter works with a variety ofveteran-oriented community employers
and agencies to create employmentopportunities. Cafe Liberty
provides a culinary training program for veterans.Goodwill
Workforce Connection Centers provide local companies with
theopportunity to meet with people in the community who are looking
for jobs andwant to be connected to area businesses. Partner
companies can shareinformation about themselves, meet with
potential candidates and eveninterview onsite. Community Crisis
Center has companies and employers that post theiremployment
opportunities on site for shelter residents. Homeless providershave
hosted job fairs and/or job interviews on site with private
employers andemployment agencies looking to hire some of our job
ready participants. 2)Hesed House has a MOU with CleanSlate to
provide on the job training andemployment opportunities for its PSH
residents. CleanSlate providestransitional employment with on the
job coaching and counseling. It buildsrelationships with employers
to make matches from those who have completedtheir transitional
employment. While hired into the Cleanslate program,participants
have paid employment above the minimum wage. The goal ofCleanslate
is for our participants to graduate the program with living wage
jobs.Several participants have already been hired by the city of
Aurora. Ecker Centerand Community Crisis Center encourage
meaningful volunteer opportunitieswith Gail Borden Library, Greater
Elgin Food Pantry, local school district aslunchroom aide, Feed My
Starving Children, the Aurora Interfaith Food Pantry,and at Hesed’s
Clothes Closet. These volunteer opportunities are similar tounpaid
internships and can result in future employment opportunities.
3A-5d. Promoting Employment, Volunteerism, and Community
Service.
Applicants must select all the steps the CoC has taken to
promoteemployment, volunteerism and community service among
peopleexperiencing homelessness in the CoC’s geographic area:
1. The CoC trains provider organization staff on connecting
program participants and people experiencing homelessness
witheducation and job training opportunities.
2. The CoC trains provider organization staff on facilitating
informal employment opportunities for program participants and
peopleexperiencing homelessness (e.g., babysitting, housekeeping,
food delivery).
3. The CoC trains provider organization staff on connecting
program participants with formal employment opportunities.
4. The CoC trains provider organization staff on volunteer
opportunities for program participants and people
experiencinghomelessness.
5. The CoC works with organizations to create volunteer
opportunities for program participants.
6. The CoC works with community organizations to create
opportunities for civic participation for people
experiencinghomelessness (e.g., townhall forums, meeting with
public officials).
7. Provider organizations within the CoC have incentives for
employment.
8. The CoC trains provider organization staff on helping program
participants budget and maximize their income to maintainstability
in permanent housing.
3A-6. System Performance MeasuresData–HDX Submission Date
05/31/2019
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Applicants must enter the date the CoCssubmitted its FY 2018
System Performance
Measures data in HDX. (mm/dd/yyyy)
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3B. Continuum of Care (CoC) Performance andStrategic Planning
Objectives
InstructionsGuidance for completing the application can be found
in the FY 2019 CoC Program CompetitionNotice of Funding
Availability and in the FY 2019 CoC Application Detailed
Instructions. Please submit technical questions to the HUD Exchange
Ask-A-Question
athttps://www.hudexchange.info/program-support/my-question/
Resources: The FY 2019 CoC Application Detailed Instruction can
be found
at:https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources
The FY 2019 CoC Program Competition Notice of Funding Availability
at:https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program-competition/#nofa-and-notices
Warning! The CoC Application score could be affected if
information isincomplete on this formlet.
3B-1. Prioritizing Households with Children.
Applicants must check each factor the CoC currently uses to
prioritizehouseholds with children for assistance during FY
2019.
1. History of or Vulnerability to Victimization (e.g. domestic
violence, sexual assault, childhood abuse)X
2. Number of previous homeless episodesX
3. Unsheltered homelessnessX
4. Criminal HistoryX
5. Bad credit or rental historyX
6. Head of Household with Mental/Physical DisabilityX
3B-1a. Rapid Rehousing of Families with Children.
Applicants must: 1. describe how the CoC currently rehouses
every household of familieswith children within 30 days of becoming
homeless that addresses bothhousing and service needs; 2. describe
how the CoC addresses both housing and service needs toensure
families with children successfully maintain their housing once
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
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assistance ends; and 3. provide the organization name or
position title responsible foroverseeing the CoC’s strategy to
rapidly rehouse families with childrenwithin 30 days of them
becoming homeless.(limit 2,000 characters)
1) The first phase of the Coordinated Entry process involves
pre-screening fordiversion or prevention. If prevention or other
mainstream services can addressthe housing needs of a family, a
referral to these services is offered. If pre-screen results
indicate that a family or individual is appropriate for
housingplacement, an assessment of the family or individual must be
conducted within14 days of enrollment into the Coordinated Entry
program, utilizing theappropriate version of the assessment tool.
The Coordinated Entry process isdesigned to minimize the time
families experience a housing crisis by linkingthem immediately to
housing interventions such as Homeless Prevention andRapid
Rehousing. PADS, Lazarus House and Elgin PADS do
outreachimmediately to any unsheltered family. PADS Inc., Lazarus
House and ElginPADS shelters coordinate their efforts to divert
shelter stays for families with anemphasis on providing immediate
alternative accommodations. Servicesinclude housing identification,
rent and move in assistance, and casemanagement and other support
services to help households overcome barriers.ESG funds from the
state are allocated for rapid rehousing to PADS, LazarusHouse and
Community Crisis Center to cover all geographic areas in thecounty.
Aurora ESG funds for rapid rehousing are allocated to Hesed
House.Private funds are also used to rehouse families. 2) The
voluntary andparticipant-driven case management services are
focused on obtaining andretaining housing for families. Case
managers employ multiple strategies andreferrals to assist with
housing stability. Direct assistance and linkages tocommunity-based
supports are made to ensure families successfully maintaintheir
housing once assistance ends. Staff is trained in harm reduction,
housingfirst, finance management and de-escalation techniques if a
client’s behaviorthreatens their housing stability. 3) The Kane CoC
Program Coordinator is theresponsible position.
3B-1b. Antidiscrimination Policies.
Applicants must check all that apply that describe actions the
CoC istaking to ensure providers (including emergency shelter,
transitionalhousing, and permanent housing (PSH and RRH)) within
the CoC adhereto antidiscrimination policies by not denying
admission to or separatingany family members from other members of
their family or caregiversbased on any protected classes under the
Fair Housing Act, andconsistent with 24 CFR 5.105(a)(2) – Equal
Access to HUD-Assisted or -Insured Housing.
1. CoC conducts mandatory training for all CoC- and ESG-funded
housing and services providers on these topics.X
2. CoC conducts optional training for all CoC- and ESG-funded
housing and service providers on these topics.X
3. CoC has worked with ESG recipient(s) to adopt uniform
anti-discrimination policies for all subrecipients.X
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
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4. CoC has worked with ESG recipient(s) to identify both CoC-
and ESG-funded facilities within the CoC geographic area thatmight
be out of compliance and has taken steps to work directly with
those facilities to come into compliance. X
3B-1c. Unaccompanied Youth Experiencing
Homelessness–AddressingNeeds.
Applicants must indicate whether the CoC’s strategy to address
theunique needs of unaccompanied youth experiencing homelessness
whoare 24 years of age and younger includes the following:
1. Unsheltered homelessness Yes
2. Human trafficking and other forms of exploitation Yes
3. LGBT youth homelessness Yes
4. Exits from foster care into homelessness Yes
5. Family reunification and community engagement Yes
6. Positive Youth Development, Trauma Informed Care, and the use
of Risk and Protective Factors in assessing youthhousing and
service needs
Yes
3B-1c.1. Unaccompanied Youth Experiencing
Homelessness–PrioritizationBased on Needs.
Applicants must check all that apply that describes the CoC’s
currentstrategy to prioritize unaccompanied youth based on their
needs.
1. History of, or Vulnerability to, Victimization (e.g.,
domestic violence, sexual assault, childhood abuse)X
2. Number of Previous Homeless EpisodesX
3. Unsheltered HomelessnessX
4. Criminal HistoryX
5. Bad Credit or Rental HistoryX
3B-1d. Youth Experiencing Homelessness–Housing and
ServicesStrategies.
Applicants must describe how the CoC increased availability of
housingand services for: 1. all youth experiencing homelessness,
including creating new youth-focused projects or modifying current
projects to be more youth-specificor youth-inclusive; and 2. youth
experiencing unsheltered homelessness including creating
newyouth-focused projects or modifying current projects to be more
youth-specific or youth-inclusive.(limit 3,000 characters)
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
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1) 360 Youth Services has successfully renewed its HUD
transitional livingprogram for 10 homeless youth ages 18 to under
22 until 9/29/20. 360 wasawarded new HHS funding in September 2018
for 3 years to operate 10 femaleyouth beds for transitional living
in DuPage and Kane counties. 360 alsooperates a specialized
transitional housing program for LGBT homeless youth,a shelter for
males 13-17, and youth focused outreach. The These projectshave
increased their funding with Community Development Block
Grant(CDBG) and Community Service Block Grant (CSBG) funds and IL
Dept ofHuman Services state funds for homeless youth
education/employmentservices and staff support. Hesed House is
involved in a new Homeless YouthInitiative in Aurora being
organized by IL State Representative BarbaraHernandez of the 83rd
district& Lily Rocha. The initiative is focusing on
bringingmore Homeless Youth resources to Aurora especially around
education andemployment. 2) The CoC uses existing housing and
services to impactunsheltered youth homelessness within the
community. In Kane County,Community Crisis Center program in Elgin
provides walk in services to anyunsheltered homeless female youth
up to age 25. 360 Youth Services haslinkages with the general
population homeless shelters ( Hesed House, ElginPADS, Lazarus
House) in order to house unsheltered youth while awaiting entryinto
transitional housing. In order to engage unsheltered youth, 360
YouthServices conducts monthly outreach and has a dedicated face
book page inorder to talk with referrals and youth in crisis. 360
Youth Services is also listedon the National Runaway Safeline.
3B-1d.1. Youth Experiencing Homelessness–Measuring Effectiveness
ofHousing and Services Strategies.
Applicants must: 1. provide evidence the CoC uses to measure
each of the strategies inquestion 3B-1d. to increase the
availability of housing and services foryouth experiencing
homelessness; 2. describe the measure(s) the CoC uses to calculate
the effectiveness ofboth strategies in question 3B-1d.; and 3.
describe why the CoC believes the measure it uses is an
appropriateway to determine the effectiveness of both strategies in
question 3B-1d.(limit 3,000 characters)
1) The evidence is data collected on sheltered and unsheltered
youth from theHMIS system and the HDX system and Coordinated Entry.
Use of the YouthTAY VI-SPADT is quantifying homeless youth’s need
for housing and services.The HDX system measures an increase in
housing and services for homelessyouth using reliable data from the
annual Housing Inventory and encouragingthe development of projects
to meet the needs of homeless youth. 2) Thenumber of designated
Youth beds is analyzed each year to determine increasesin housing
and services. Non CoC funded projects are included in the
Housinginventory such as the youth transitional housing programs
operated by 360Youth Services. Each year the CoC ensures homeless
youth are accuratelycounted and that all programs serving youth
enter data into HMIS. Tocoordinate data collection, 360 Youth
Services has integrated their Runawayand Homeless Youth program
data with the CoC HMIS (serves both Kane andDuPage counties). The
HMIS- RHYMIS data assesses core outcomes (stablehousing, positive
connections, education or employment) and its impact onhomeless
youth. The CoC uses these measures to evaluate the
effectiveness
Applicant: Aurora/Elgin/Kane County CoC IL-517Project: IL-517
CoC Registration FY2019 COC_REG_2019_170510
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of youth programs. 3) The use of the annual Housing Inventory
Chartmeasures housing.