B E A CHAMPION COMPETITION GOALS COMPLETION CONNECTING LOCAL BUSINESSES TO THE CITY OF NEW ORLEANS UNDERSTANDING THE PURCHASING PROCESS Presented by: Andrée M. Cohen, Purchasing Administrator City of New Orleans
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BE A CHAMPION
COMPETITION
GOALS
COMPLETION
CONNECTING LOCAL BUSINESSESTO THE
CITY OF NEW ORLEANS
UNDERSTANDING THE PURCHASING PROCESS
Presented by: Andrée M. Cohen, Purchasing AdministratorCity of New Orleans
MAXIMIZE YOUR OPPORTUNITIES
•ONLINE – CITY WEBSITE: WWW.NOLA.GOV
•ONLINE – DIRECT ACCESS: WWW.PURCHASING.NOLA.GOV
• The City’s Purchasing System Called BuySpeed
•NEWSPAPER LEGAL ADS – Times Picayune
•TRADE MAGAZINES
•ATTENDING PRE-BID MEETINGS – Announced Online
• Meet Other Contractors
•PARTNERING
•DISADVANTAGED BUSINESS ENTERPRISE PROSPECT
•CONTACTING THE PURCHASING BUREAU – (504) 658-1550
ARE YOU REGISTEREDAS A CITY OF NEW ORLEANS VENDOR?
The City of New Orleans Purchasing Bureau
Maintains an Online Purchasing System…
Located on the City Website at:
www.nola.gov
Select “Bids, Proposals & Contracts”
View Current Solicitations Receive Email Notification of
Upcoming Bids and ProposalsPurchase OrdersChange OrdersCurrent Status of Documents
View Current City Contracts
SEARCH CURRENT BIDS & CONTRACTS
SELECT Contract & Bid SearchSELECT Active ContractsSELECT Open Bids
SELECT RegisterSELECT Complete Registration
Or Enter Your LOGIN ID* And PASSWORD*
*Case Sensitive
CONTRACTS/BLANKETSSelect and Click
TYPE OR SELECT A SEARCH FIELD AND Find It
TYPED
RESULTS
CONTRACT INFORMATION
TO VIEW ALL CONTRACTS
SELECT
Find It
Select All or A Category
INVITATIONS TO BID (ITB)REQUEST FOR PROPOSALS (RFP)
REQUEST FOR QUALIFICATIONS (RFQ)
ITBRFPRFQ
All Referred to as Bids
in the Purchasing System
Select “Find It” for All Solicitations Open or Type or Select a Category
Search for Vehicle Bids
ITBRFPRFQ
DETAILS
All Referred to as Bids in the Purchasing
System
VENDOR REGISTRATION
REGISTER – For New Vendors
COMPLETE REGISTRATION
VIEWING OPEN BIDS
ITBRFPRFQ
All Referred to as Bids in the Purchasing
System
SYSTEMS ONLINE INSTRUCTIONS
SELECT
ANSWERS FOR “HOW TO USE BUYSPEED”
LESSONS LEARNED
1. EMAIL NOTIFICATION OF OPPORTUNITIES ARE ONLY SENT TO YOU FOR THE COMMODITIES AND SERVICES YOU SELECT WHEN YOU REGISTER AS A VENDOR
2. COMMODITIES AND SERVICES CAN BE ADDED OR DELETED BY REGISTERED VENDORS AT ANY TIME
3. THROUGH YOUR VENDOR SITE YOU MAY ALSO CHANGE ADDRESS, PHONE, EMAIL, OTHER PERTINENT INFORMATION
4. ADDITIONAL ACCESS, ADDRESSES, CONTACT INFORMATION MAY BE ADDED BY YOU FOR OTHER PEOPLE IN YOUR COMPANY
5. IF YOU CHECK THE CITY PURCHASING WEBSITE WEEKLY, YOU WILL NOT MISS ANY OPPORTUNITIES
6. KEEP IN TOUCH WITH THE DEPARTMENTS THAT ARE LIKELY TO NEED YOUR PRODUCTS OR SERVICES ON A ONE-TIME BASIS OR AS PART OF A THREE BID TELEPHONE QUOTE
COMPETE SUCCESSFULLY
REGISTER AS A VENDOR WITH THE CITY OF NEW ORLEANS
ENSURE YOUR EMAIL ADDRESS IS CORRECT IN BUYSPEED
IDENTIFY ALL COMMODITIES AND SERVICES RELATED TO YOUR
BUSINESS
READ ALL INSTRUCTIONS CAREFULLY
CONTACT PURCHASING BUREAU WITH ANY QUESTIONS AT:
CHECK ONLINE WEEKLY UNDER BIDS AND PROPOSALS FOR
OPPORTUNITIES
KNOW YOUR COMPETITION AND LOOK FOR WAYS TO PARTNER
DO NOT GET DISCOURAGED – COMPETITION IS A LEARNING
EXPERIENCE
GOALS
1. CONTACT DEPARTMENTS DIRECTLY TO BECOME KNOWN
2. REQUEST THE DEPARTMENTS TO INCLUDE YOUR COMPANY IN
DEPARTMENT INFORMAL PHONE, FAX OR EMAIL BIDS
3. CHECK OPPORTUNITIES WEEKLY
4. SUBMIT BIDS TIMELY
5. ALWAYS RECEIVE A PURCHASE ORDER PRIOR TO ORDERING
MATERIALS OR PROVIDING SERVICES
6. OBTAIN A COMPETITIVE EDGE THROUGH ACCURACY
7. QUESTIONS?
EMAIL [email protected]
OPPORTUNITIES• ONLINE – CITY WEBSITE: www.nola.gov and select the box “Bids, Proposals
& Contracts” then click on “Open Bids” to view all Invitations to Bid and Request for Proposals and Qualifications
• ONLINE DIRECT TO BUYSPEED PURCHASING PORTAL WEBSITE AT: http://www.purchasing.nola.gov/bso/login.jsp where you may “Register as a New Vendor; Complete Vendor Registration (including changes to your individual Vendor site; view Open Bids (including Request for Proposals and Qualifications (for professional services); Browse Active Contracts; and perform Bid and Contract Search
• CHECK THE CITY WEBSITE WEEKLY• REGISTER AS A VENDOR ON CITY WEBSITE• NEWSPAPER – CHECK THE LEGAL ADS DAILY• TRADE MAGAZINES• ATTEND PREBID MEETINGS• PARTNERING WITH OTHER SMALL BUSINESS OR SUBCONTRACTING• DBE PROSPECT
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