bcit : : safety and security : : safety manual introduction

British Columbia Institute of Technology

Issued: May 12, 2010 Adrian Hingston, Introduction; Section 1 OHS Manager, Occupational Health & Safety

BCIT Safety Manual

Introduction

Introduction – Section 1

British Columbia Institute of Technology BCIT HEALTH & SAFETY

Page 1 Issued: May 12, 2010 Adrian Hingston, Introduction; Section 1 OHS Manager, Occupational Health & Safety

Contents 1. Mission Statement .................................................................................................................... 2

2. Vision Statement ...................................................................................................................... 2

3. Organizational Chart and Contact Information ...................................................................... 2

4. Services .................................................................................................................................... 3

4.1 Health and Safety Program ....................................................................................................... 3

4.2 Training ..................................................................................................................................... 3

4.3 Special Events & Outreach ....................................................................................................... 4 4.4 Health Promotion ...................................................................................................................... 4 4.5 Website ..................................................................................................................................... 4

5. Roles and Responsibilities of Key Personnel ........................................................................ 4

5.1 Director, Safety and Security .................................................................................................... 4 5.2 Manager, Health and Safety ..................................................................................................... 4

5.3 Hygiene Coordinator ................................................................................................................ 4 5.4 Safety Coordinator .................................................................................................................... 5 5.5 Audiometric Technician ........................................................................................................... 5

5.6 Radiation Safety Officer ........................................................................................................... 5

5.7 WHMIS Coordinator ................................................................................................................ 5 5.8 First Aid Attendants .................................................................................................................. 5

6. Reference Materials & Applicable Legislation........................................................................ 5

7. Documentation ......................................................................................................................... 5

Appendix A- BCIT Matrix of Health and Safety Responsibility .......................................... 6

Appendix B- BCIT Occupational Health and Safety Policy (7512) ................................... 10

Appendix C- BCIT Smoking Locations Policy (7501) ...................................................... 11

Appendix D- BCIT Radiation Safety Policy (7517) ............................................................ 12

Appendix E- BCIT Environmental Protection Policy (7519) ............................................ 13



1. Mission Statement To be a leader in best practices for health, safety and environment; offering important

resources and fostering an attitude of awareness for health, safety and environment

throughout the entire BCIT community.

2. Vision Statement The Health and Safety group will create and implement a Health and Safety Management

System that not only complies with relevant legislation but reflects best practices. As a

resource to the BCIT community, the Health and Safety group will work with all

stakeholders to provide a safe, healthy, and rewarding environment for our students and

employees.

3. Organizational Chart and Contact Information

Director, Safety & Security

Glen Magel

604-451-6875

Manager, Health & Safety

Adrian Hingston

604-456-8011

Audiometric Technician

Kathy Deyell 604-432-8712

Radiation Safety Officer

Joe Cortese 604-451-6993

First Aid Attendants

John Sherwood

604-432-8872

Ernest Dawson 604-432-8872

Hygiene Coordinator

Steven Zhou

604-456-8042

Safety Coordinator

Tajinder Garcha

604-456-8044

WHMIS Coordinator

Bonnie Fulton

604-432-8552

mailto:[email protected]











4. Services Health and Safety promotes and enhances the development and implementation of health

and safety programs at BCIT and is a reflection of BCIT's existing health and safety

policy to provide a healthy and safe work environment for employees and students.

See appendix A for the BCIT Matrix of responsibility, appendix B for the BCIT Health

and Safety Policy, appendix C for the BCIT Smoking Locations Policy, appendix D for

the BCIT Radiation Safety Policy and appendix E for the BCIT Environmental Protection

Policy.

The BCIT Health and Safety Group is a resource for all members of the BCIT community

on matters concerning health and safety. The Health and Safety Group is the liaison

between BCIT supervisors and external agencies to provide current information required

to remain compliant with appropriate legislation.

4.1 Health and Safety Program BCIT is committed to conducting all activities in a manner that will ensure the health and

safety of all employees, students and visitors. Every person, visiting or working at BCIT,

is expected to maintain high standards of safety and follow all Health and Safety

regulations, BCIT policies and procedures, and legislative standards as they apply to the

Institute.

The BCIT Health and Safety group is responsible for the development and maintenance

of the BCIT Health and Safety Program in accordance with the British Columbia Workers

Compensation Act and associated regulations. The program is divided into seven parts

and consists of approximately 40 procedures, all of which are updated regularly and

available online at www.bcit.ca/safetyandsecurity/safety.

4.2 Training Training is an important element of any safety program.

The BCIT Health and Safety group are dedicated to providing and/or coordinating safety

training for BCIT employees. Some of the related training being offered by the BCIT

Health and Safety group include:

Introductory Safety

Supervisor Safety

Management Safety

OHS Committee Safety

Occupational First Aid, CPR, and AED

Front Line Safety

Fire Warden

http://www.bcit.ca/files/pdf/policies/7512.pdf

http://www.bcit.ca/files/pdf/policies/7512.pdf



4.3 Special Events & Outreach The BCIT Health and Safety Group is always looking for ways to promote Health, Safety

and Environmental Protection.

By participating in special events and outreach programs, we strive to enhance the

learning and teaching experience of our students and employees by increasing awareness

around Health, Safety and Environmental Protection.

4.4 Health Promotion Whether it is through education, testing, the circulation of promotional materials, or

provision of services, BCIT is steadily working towards creating the healthiest possible

community. You will find that there are many avenues to take in order to ensure your

ongoing health and wellness. The BCIT Health and Safety group works with institute

stakeholders to provide education and services around health promotion to the BCIT

community.

4.5 Website The BCIT Safety and Security Department website is home to all of the BCIT Health and

Safety program information, and is a location where you will find the information on

upcoming courses and events related to Health and Safety at BCIT. The Website is

updated regularly and can be viewed at www.bcit.ca/safetyandsecurity/safety.

5. Roles and Responsibilities of Key Personnel

5.1 Director, Safety and Security The Director, Safety & Security is responsible for all the overall operations, planning,

direction and administration of the Institute's Security, Occupational Health and Safety,

Radiation, Emergency Planning, Business Continuity, Security Alarm and Key Systems,

BCIT ID Card Access and Traffic/Parking Management Programs.

5.2 Manager, Health and Safety The Manager, Occupational Health and Safety is responsible for managing the overall

planning and administration of the BCIT Health and Safety Program, provision of first

aid services at each campus, development and administration of the Health and Safety

Training program, and participation in special events and outreach.

5.3 Hygiene Coordinator The Occupational Hygiene Coordinator is responsible for occupational health programs

including investigation of indoor air quality concerns, hearing conservation, ergonomics

(work station assessments), respiratory protection, chemical safety, environmental waste

management and special interest safety committees.



5.4 Safety Coordinator The Occupational Health & Safety Coordinator is responsible for occupational safety

programs, including lockout, fall protection, fire safety, contractor safety, departmental

safety committees, prevention of violence in the workplace, emergency procedures, and

coordination of accident investigations.

5.5 Audiometric Technician The Industrial Audiometric Technician is responsible for audiometric testing of

employees and students at BCIT and provides educational sessions relating to hearing

protection to employee groups and students.

5.6 Radiation Safety Officer The Radiation Safety Officer is responsible for all aspects of radiation safety (ionizing)

including training, licensing, monitoring and radiation safety committees.

5.7 WHMIS Coordinator The WHMIS Coordinator is responsible for WHMIS compliance.

5.8 First Aid Attendants First Aid Attendants are responsible for first aid services for staff, students and visitors.

6. Reference Materials & Applicable Legislation

Workers’ Compensation Act [RSBC 1996] CHAPTER 492

WorkSafeBC OHS Regulation

7. Documentation

All Health and Safety related documentation will be created, maintained and disposed of

according to BCIT Policy 6701 – Records Management and applicable regulations.

http://www.bclaws.ca/Recon/document/freeside/--%20w%20--/workers%20compensation%20act%20rsbc%201996%20c.%20492/00_act/96492_00.htm

http://www2.worksafebc.com/publications/OHSRegulation/Home.asp



Appendix A- BCIT Matrix of Health

and Safety Responsibility



Position OHS Responsibilities OHS Authority Accountability

President (Board of Governors)

Review the Institute Occupational Health & Safety (OHS) policy and delegate OHS management responsibilities to the Director of Safety & Security

Support employee and student safety

Measure overall OHS performance

Identify provisions and allocation of resources for OHS

To direct OHS management for the entire Institute in order to ensure compliance with applicable federal, provincial and municipal regulations

Institute OHS Results

Institute Strategic Plan

Executive Team / PEC

Ensure OHS management responsibilities are being performed in area of responsibility

Ensure OHS compliance with applicable federal, provincial and municipal regulations in area of responsibility

Monitor the implementation of the BCIT OHS Management System in area of responsibility

Review OHS performance in area of responsibility

Make decisions and act on any matter of OHS compliance within area of responsibility

OHS Results for Area

Specific Strategic Plans for their area

Directors, Deans, Associate Deans, Librarian, Registrar, Managers

Implement OHS program deployment for respective dept./school

Identify delegation of OHS management responsibilities within dept./school

Ensure OHS program is implemented and functional

Ensure communication/consultative mechanisms are established with OHS committees

Support OHS functions in area of responsibility through allocation of appropriate resources (i.e. safety committees)

Provide an injury management program for injured employees

Ensure that there is a system to identify (report), assess, and control hazards in the workplace

Ensure corrective actions are implemented as a result of hazard/incident reports or incident analysis

Facilitate external risk management activities within area of responsibility as required

Ensure that Supervisors are providing staff and students the necessary training and orientation, instruction, information, and supervision to enable work to be carried out safely

Review OHS performance in area of responsibility

Make decisions and act on any matter of OHS compliance within their area of responsibility

Faculty/ Division Strategic Plans

Incident Investigations in Area

Program Heads, Chief Instructors, Supervisors, Instructors

Ensure that employees follow safe work procedures

Ensuring that work/study/research under their supervision are without risk to health and safety of employees/students

Assist individual employees to improve OHS performance

Ensure employees, staff and others are trained in and adhere to safe work procedures, legislative requirements and Institute guidelines

Identification of hazards, assessment and risk control in the workplace

Reporting OHS risks or deficiencies to senior managers, and the OHS group

Ensure that the system to identify (report), assess, and control hazards in the workplace is being adhered to by employees/students under their supervision

Make decisions and act on any matter of OHS compliance within their area of responsibility

Training Records

Incident Investigations in Area

OHS Site Inspections

OHS Performance of Staff




Students and Staff

Take reasonable care of themselves and others in the workplace

Refuse work that creates undue risk for illness or injury

Cooperate with management and staff nominated to elected OHS functions

Comply with relevant Institute OHS policies, programs and procedures as appropriate

Do not use tools or equipment for activities for which they were not intended

Report any unsafe conditions or events to their supervisor

Report all work related injuries or illnesses to their supervisor and first aid

Report OHS risks or deficiencies to senior managers and OHS group

Refuse unsafe work

Request working conditions that meet OHS Program to ensure compliance with federal, provincial and municipal regulations

OHS Performance

OCCUPATIONAL HEALTH AND SAFETY; SAFETY AND SECURITY

Director, Safety & Security

Report to and advise the President and Senior Management regarding OHS policy and performance

Ensure compliance with applicable federal, provincial and municipal regulations

Ensure legal compliance in Institute OHS policy, programs and procedures

Ensure that WorkSafeBC Inspection Reports are completed and submitted in a timely manner

Ensure that all major accidents are investigated and that deficiencies are addressed

Direct the activities of the OHS Group

Direct all elements of the Institute OHS Program

Ensure that the Executive Team, Deans, Directors, Associate Deans, Managers, Supervisors, Staff, Students, Contractors and Visitors comply with federal, provincial and municipal regulations

Performance Reviews


OHS System Audits

Compliance to the Institute Strategic Plan

Manager, OH&S

Ensure that annual reviews of OHS documentation is completed, and that OHS program and procedures meet legislative requirements

Ensure that injury/illness reporting is completed following legislative requirements

Ensure that incident investigations are completed and that deficiencies are addressed

Manage OHS group (safety, hygiene, first aid, radiation, hearing conservation)

Ensure that Managers, Supervisors, Instructors, Staff, Students, Contractors and Visitors comply with federal, provincial and municipal regulations

Performance Reviews


OHS System Audits

OH&S Group Annually review components of BCIT OHS procedures

Act as a resource to the BCIT community in all areas related to OHS

Ensure the Institute OHS procedures are functional and that BCIT community are aware of their roles and responsibilities as they relate to OHS functions

Audit OHS performance and correct where necessary

Attend OHS committee meetings as a resource

Develop Institute OHS strategic procedures to enable depts./schools to create processes that ensure OHS compliance within their programs

Coordinate OHS reports and investigations

Stop hazardous work

Performance Reviews


OHS System Audits

First Aid Ensure first aid qualifications and training are current

Ensure first aid equipment is appropriately stocked after use

Ensure administered first aid treatment is recorded via BCIT procedures

Assist in emergency response

Assist in promoting that the institute and WorkSafeBC procedures are being followed regarding recording and reporting incidents

Provide first aid treatment within their skills and competency and arrange for further treatment as required

First Aid/ WCB Reporting

Hazard/ Incident Reporting




EMPLOYEES WITH ADDITIONAL OHS COMMITTMENTS

OHS Joint Committees

Provide consultation to BCIT management to assist and support OHS issues affecting BCIT as a whole and implementation of OHS procedures

Monitor the overall safety performance of the institute

Provide guidance for sub committees

Improve education, communication and awareness of OHS across the Institute

Ensure that recommendations are addressed by management

Employees Representing All Groups

OHS Committee Attendance

OHS Advisory Committees

Provide consultation to dept./school management to assist and support OHS issues affecting the specific area of BCIT and implementation of OHS procedures

Monitoring the safety performance of their area of BCIT

Oversee activities of sub committees

Improve education, communication and awareness of OHS across the area of representation


Employees Representing All Groups in Area

OHS Committee Attendance

Special OHS Committees

Provide consultation to BCIT management and OHS group to assist and support OHS issues affecting the specific area of BCIT and implementation of OHS procedures

Monitoring the overall safety performance of the institute in the applicable subject area

Advise on OHS policy in the applicable subject area

Improve education, communication and awareness of OHS across the institute


Employees Representing Specific Areas of Concern

Special Committee Attendance

Fire Wardens Ensure they have the appropriate training in fire safety in order to perform their duties

Follow appropriate OHS and fire safety procedures when called upon in the event of an emergency

Oblige employees, students, contractors and visitors to follow emergency procedures in cases of emergency or drills

Wardens in All Areas

Training Records

Fire Drill/Exercise Evaluations

CONTRACT SERVICES

Contractors Read, understand and abide by the BCIT Contractor Safety Program

Follow institute policies and procedures

Comply with all relevant federal, provincial, and municipal OHS regulatory legislation, standards and codes of practice

Must not, through their acts or omissions, do anything that could put at risk their own health or safety or that of institute staff, students or visitors

Stop work as directed by BCIT in cases of unsafe work

To direct contract employees in any matter of OHS management following the Institute OHS Program

OHS Contractor Performance Reports

Contractor/BCIT Project Meetings

Contractor Monitoring Processes

Certificate of Recognition (COR) Certification



Appendix B- BCIT Occupational

Health and Safety Policy (7512)

Please see: http://www.bcit.ca/files/pdf/policies/7512.pdf



Appendix C- BCIT Smoking

Locations Policy (7501)




Appendix D- BCIT Radiation Safety

Policy (7517)




Appendix E- BCIT Environmental

Protection Policy (7519)


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