D2L Services, [email protected], 610-436-3350, x2 Bb Collaborate – Online Rooms Faculty Support Guide D2L Services West Chester University of Pennsylvania www.wcupa.edu/D2L 610-436-3350, option 2 Anderson Hall [email protected]D2L v10.5 BB Collaborate 12.6.4 August 2015
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Bb Collaborate – Online Rooms Faculty Support Guide · 2017-06-19 · Bb Collaborate – Online Rooms Faculty Support Guide D2L Services West Chester University of Pennsylvania
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Blackboard Collaborate is a real-time online virtual learning and collaboration tool. Faculty and students can meet, share ideas and collaborate in an online space using:
Live webcams Chat style messaging Interactive whiteboard Slide Presentation
Breakout rooms Shared viewing of applications Voice over internet (VoIP) audio Telephone audio
Faculty can utilize Blackboard Collaborate to host online classrooms within D2L. This useful tool allows faculty to schedule virtual class time, to hold virtual office hours and online meetings, and when it is not possible to meet in a traditional face-to-face classroom. Faculty can also set up online rooms for student groups to virtually meet and collaborate on group projects.
Equipment Requirements
At this time, in order to moderate (have control) in the Online Classroom, you must use a computer, not a tablet or mobile device. Functionality is limited when accessing online classrooms through devices such as tablets and phones.
In order to speak in an Online Classroom, your computer must have either an internal or an external microphone.
In order to view participants in an Online Classroom, your computer must have either an internal or an external webcam.
Setup & System Requirements
Blackboard Collaborate Launcher MUST be installed prior to joining an online room. See the document “Download the Blackboard Collaborate Launcher” for directions.
D2L Services recommends the Mozilla Firefox browser when working in D2L and Bb Collaborate Online Rooms. Other browsers such as Internet Explorer and Safari may not be as dependable.
Perform a System Check to ensure the critical system requirements listed below are up to date. After logging into D2L, click System Check from the D2L Home Page Navigation Bar.
- Mozilla Firefox must be installed (available at mozilla.org/firefox) - Java must be up-to-date (available at Java.com) - Cookies must be enabled (instructions available at support.mozilla.org) - Pop-up blocker must be disabled (see setting pop-up exceptions)
IMPORTANT!
THE BLACKBOARD COLLABORATE LAUNCHER MUST BE INSTALLED PRIOR TO JOINING AN ONLINE ROOM. INSTALLATION IS REQUIRED ONCE PER COMPUTER.
DOWNLOAD THE BLACKBOARD COLLABORATE LAUNCHER FOR WINDOWS
The Blackboard Collaborate Launcher must be installed prior to joining an online room. Installation is required once per computer.
D2L Services recommends the use of Mozilla Firefox when working in the D2L environment.
1. Click https://na-downloads.elluminate.com/bcl/win/BlackboardCollaborateLauncher *This file link is also available when you attempt to join an online room
2. Click Save File and save to Downloads folder on your computer
3. From the downloads folder, click the BlackboardCollaborateLauncher-Win.msi file
4. At the Security Warning window, click Run 5. Follow the Setup Wizard Steps (Next, Install, Finish) to install the launcher.
6. You are able to join an available online room now!
To join an online room, from D2L Nav Bar, click Collaboration, click Online Rooms, locate available room, click Join, and click Launch Blackboard Collaborate now and follow prompts to join room.
DOWNLOAD THE BLACKBOARD COLLABORATE LAUNCHER FOR MAC
The BB Collaborate Launcher must be installed prior to joining an online room. Installation is required once per computer.
D2L Services recommends the use of Mozilla Firefox when working in the D2L environment.
1. Click https://na-downloads.elluminate.com/bcl/BlackboardCollaborateLauncher *This file link is also available when you attempt to join an online room
2. Click OK, save BlackboardCollaborateLauncher-Mac.zip to your Downloads folder
3. If the zip file does not automatically unzip once downloaded, from the Downloads folder, click BlackboardCollaborateLauncher-Mac.zip to unzip the file
4. From Downloads folder list, locate and double-click Blackboard Collaborate Launcher Application 5. At “Blackboard Collaborate Launcher” is an application download from the Internet. Are you sure you
want to open it?, click Open
6. At “Move to Applications folder?”, click Move to Applications Folder 7. Close Blackboard Collaborate Launcher About/Advanced Window
8. You are able to join an available online room now!
To join an online room, from D2L Nav Bar, click Collaboration, click Online Rooms, locate available room, click Join, and click Launch Blackboard Collaborate now and follow prompts to join room.
Online roles determine what users can do in an online room.
Moderator: Allows person full control of the presentation including the ability to upload files,
create new resources, answer questions from participants and grant permissions, and create
breakout rooms.
Participant: Allows person to chat, ask questions, give feedback and raise hand but has no control
over resources or the presentation unless provided by the moderator.
The faculty who creates the online room, is initially set up as the moderator, however, they can set up the online room so anyone who joins will also be a moderator. This would be helpful if the room is set up for student/group use rather than presentation style.
Moderators can change user’s roles inside a room during the session. The changes will only last
D2L Services recommends the use of Mozilla Firefox browser when accessing D2L and Online Rooms.
Faculty should enter the online classroom at least ½ hour prior to the start time to check equipment
setup and upload their presentation prior to participants arriving in the online room.
1. From the course Navbar, click Collaborate, click Online Rooms.
2. A list of available rooms will appear. In the Join Room column, click the Join link that
corresponds to the available room.
3. At Blackboard Collaborate Launcher Window, Click Launch Blackboard Collaborate. The BB Collaborate Launcher must be installed prior to joining an online room and installation is required once per computer. If you have not downloaded the launcher, refer to the Download the Blackboard Collaborate Launcher page of this document.
4. At Opening meeting.collab message, select Open With Blackboard Collaborate Launcher and Click OK (do not click save file).
Note for Windows Users: If Blackboard Collaborate Launcher is not listed next to Open With, click the Drop
Down next to Open with and select Blackboard Collaborate Launcher application.
The Blackboard Collaborate Web Conferencing window consists of panels, tools and presentation area:
Menu bar contains the File, Edit, View, Tools, Windows and Help menus.
Audio & Video panel enables you to participate in conversations using either a microphone and speakers (or headset) or via a teleconference (click on phone icon to obtain teleconference # and pin).
Participant’s panel provides a list of all Participants and Moderators in the session and information about their current activities, such as talking or chatting.
Chat panel enables online room participants and moderators to send Chat messages.
Main toolbar contains three buttons for switching between the three content modes (Whiteboard, Application Sharing and Web Tour)
Content / Whiteboard area is the main presentation window.
Audio & Video Settings Dropdown – Click Audio & Video settings to display dropdown menu options.
AUDIO SETUP WIZARD Click the Audio Setup Wizard to set up your audio controls.
TELECONFERENCE INFORMATION Click Icon next to Audio & Video to locate moderator and
participant dial-in information.
TALK Click Talk to turn microphone on/off. A blue microphone
will appear next to talk when your microphone is active.
VIDEO Click Icon next to Video to preview your webcam.
Click Video to turn webcam on/off.
CHAT CONTROLS Access the Chat options dropdown menu for additional controls in the chat area. Chat box (yellow highlighted area above) – enter chat comments here.
Moderators can create breakout rooms within the main online room. Breakout rooms have the same
features as the main room and can be used to allow groups within the online room to meet. Breakout
rooms have their own private Audio, Video, Whiteboard, Application Sharing, etc., so the collaboration
that takes place in a breakout room is independent of the Main room (and other breakout rooms).
Note: What is said or viewed in a breakout room will not be captured in a recording.
Public: A public breakout room does not require anyone in the room. Moderators can create the room and load content into it before moving participants into the room. The content will remain even after everyone leaves the room.
Private: A private breakout room is temporary and closes when no one is left in the room.
To create a breakout room, you can:
Click on Tools > Breakout Rooms > Create Breakout Rooms
OR
Click on the Participants Option menu and select Create Breakout
Rooms
A new window will appear. Complete the form and click Create.
HOW TO ASSIGN ATTENDEES TO A BREAKOUT ROOM
A moderator can move an attendee to a breakout room:
From the dropdown menu bar to the right of the attendee’s