Basics of Ms Excel Lecture 1

BASICS OF MS EXCEL PRESENTATION

BY

ZAMAN SAJID (Engineer)

Lecturer, Department of Chemical Engineering, University of Wah, Wah Cantt

Lecture Number 1 12-12-2011

IMPORTANCE OF COMPUTER SOFTWARE FOR ENGINEERS

Processes in an industry are controlled with the help of Software.

Engineers should be familiar with different software which is helpful for calculations of equations, design of equipments, process modeling and simulations, drawing of process equipments and for instrumentations and process control.

Engineer becomes a good researcher if he/she knows how to use different research helpful software.

Computer knowledge makes you more competitive in job market

VISION OF DEPARTMENT FOR

ITS

CHEMICAL ENGINEERING GRADUATES

SOFTWARE YOU SHOULD LEARN

MS OFFICE MATLAB CFD (Computational Fluid Dynamics) LabVIEW POLYMATH E-Z SOLVER HYSYS/ASPEN MathCAD Genie

LEARNING PARTS OF MS OFFICE

MS WORD

MS EXCEL

MSPOWERPOINT

MS VISIO

MS OUTLOOK

MS ONENOTE

MS PROJECT

LEARNING PARTS OF MS OFFICE

MS WORD

MS EXCEL

MSPOWERPOINT

MS VISIO

MS PROJECT

MS OUTLOOK

MS ONENOTE

TODAY

WHAT IS MS EXCEL Microsoft Excel is an electronic spreadsheet.

(tableur, a French word)

It consists of rows and columns.

It allows the user to organize the data.

It is also used to perform mathematical calculations in a user friendly way.

APPLICATIONS OF MS EXCEL MS Excel is used in Physics, Engineering,

Statistic calculations, financial calculations and many more…….

For Chemical Engineers it finds its applications in wide areas for example in Heat Transfer, Fluid Mechanics, Partial Differential Equations', Thermodynamics, Numerical Methods, graphs formation, trend in the graphs, complex REPEATED engineering calculations………………

LEARNING OUTCOMES

This tutorial teaches Microsoft Excel basics.

Although knowledge of how to navigate in a Windows environment is helpful, this tutorial is created for the computer novice.

This lesson will introduce you to MS Excel window.

You use the window to interact with Excel. To begin this lesson, start Microsoft Excel 2007. The Microsoft Excel window appears and your screen looks similar to the one shown next…….

MS EXCEL

PARTS OF EXCEL

DESCRIPTION

THE MICROSOFT OFFICE BUTTON

THE MICROSOFT OFFICE BUTTON

Single Click will open a dropdown menu

Double click will close the existing file but will ask you if you want to save the changes

Major use of MS Office Button is to open, save, print and close a file.

Opens a ‘New ’ blank sheet

Opens an ‘Already existed’ sheet in computer

Provides Prints and Print previews

Used for special documents properties e.g., password, Digital signatures

Used for sending file as an email and/or internet fax

For publication on internet

Closes the file, ask to save the data, if newly written or edited

Next Slide

VS

Pressed when the file has already been given a name to save.

(Ctrl and ‘S’)

Same button is available in Quick Access Toolbar

Pressed when we want to save a ‘New’ file’

OR

Want to change the name or destination of any existing file.

Save Save as

QUICK ACCESS TOOLBAR

Undo, Press Ctrl and Z

Redo, Press Ctrl and Y, Works only when ‘Undo’ has been used

THE RIBBON

We use commands to tell Microsoft Excel what to do.

In Microsoft Excel 2007, you use the Ribbon to issue commands. The Ribbon is located near the top of the Excel window, below the Quick Access toolbar.

At the top of the Ribbon are several tabs; clicking a tab displays several related command groups. Within each group are related command buttons.

THE RIBBON

We click buttons to issue commands or to access menus and dialog boxes.

You may also find a dialog box launcher in the bottom-right corner of a group. When you click the dialog box launcher, a dialog box makes additional commands available.

CLIPBOARD

Cut the selection from the document and put it on the Clipboard

Copy the selection and put it on the Clipboard

Format Painter: Copy formatting from one place and apply it to another

Paste: Used to pasting only the values or formatting

FONT

Font Face

Font Size

Font Style

To Bold

To Italic

To Underline text

Increase Font Size

Decrease Font Size

Border of Cell

Color the Cell

Font Color

ALIGNMENT

Font Vertical Alignment

Font Horizontal Alignment

Orientation

Wrap Text in single cell

In detail Next Slide

Increase/Decrease the margin between the border and the text in the cell

MERGE AND CENTER

Merge and put text in Center

Merge Across the Cells

Merge more than one Cell

Unmerge the already merged Cells

NUMBER

Choose how the values in a cell are displayed, %, $

Currency Sign

Display the value of cell as percentage

Data Precision (Increase/Decrease the decimal)

Comma Style (used in accounting)

CELLSInserts Cells, Rows or Columns and Sheets

Delete Cells, Rows or Columns and Sheets

Format

Adjusts Space for Row and Height

Adjusts Space for Row and Height

Lock Sheet and Cell

FORMAT CELL - NUMBER

Format: The shape and size of a book, hence, its external form (face)

FORMAT CELL - NUMBER

Orientation of Text/Numbers

FORMAT CELL - FONT

Almost Similar function as FONT in ‘Home’

FORMAT CELL - BORDER

Used to Change Styles and Colors of Cell/cells

FORMAT CELL - FILL

Used to fill the Colors in Cell

FORMAT CELL - PROTECTION

Used to lock cells and hide formula in the cells

EDITING

SUM, FUNCTION, CLEAR

Displays the sum of selected cells

Displays the Average of selected cells

Counts the Numbers of selected cells

Displays the Maximum number in the selected cells

Displays the Minimum number in the selected cells

Used for Logical, mathematical and special functions

Use to Clear Cell/Cells, Format, Contents, Comments

SORT & FILTER

Sorts from A to Z

Sorts from Z to A

‘Custom’ Sort

To inset the filter into cells

Used to Find, Replace, Go to a specific Cell