Basic tutorial how to use google calendar

3/8/2015http://cherrylinramos.blogspot.no/ 2

This guide provides

details on the basic usage

of the


Google Calendar web

application both for those

completely unfamiliar with


it and for those looking

to learn new tricks on


how to get the most out

of their calendars.



Understand the Google

Calendar interface and

layout.


Learn about scheduling

meetings and managing

attendees.


Understand why you might

need and how to set up

sub‐calendars.


Time permitting, learn

how to export calendar

data or


embed it in a web page.


Note:

You must have Gmail

account to access Google

Calendar ! !



Go to www.gmail.com


Click Log-in


Enter your Gmail account


Enter your Password


Click Sign-in


Click “ ” icon


Click “Calendar”


A new page appear

and

that’s your calendar page




The Calendar Layout


Click any in the calendar view


Click “Day” button,


the layout is like this:


If you click “Week” button,


the layout is like this: From Sunday to Saturday


If you click “Month” button,


the layout is like this: The whole month


If you click “Agenda” button,


the layout is like this:



Option 1:

In the upper-left of your calendar,


Click Create to open the event details page,


Option 2: Click the “Time and Day”


Enter the “Event” in the box


Click “Create event”



Click the title of the event


Click “Edit Event”


Here you can edit the event


Click here to edit the starting and ending date


Click “Repeat” button, if you want to repeat the event


Click here


Then to choose how do you want to repeat


Click here how often you want to repeat


Click “Done” when if you finish


Enter the location of the event


Click here if you want to invite guest,


Enter the first few letters

of a guest's full name,


if that person is already in

your email contacts list,


the name will auto-fill.


If the person isn’t in your

emailcontacts list,


you will need to type in the

full UCSC email address, e.g.,

[email protected].


Select the guest to add him or her to your Guests list.


You can see here the guest/s you added


Continue adding your

guests’ email addresses one

by one.


If you want to invite

Multiple People to a Meeting,


type each of their email

addresses in the guest field


or create a group in your

email contacts.


(Creating a group contacts in

not part of the lesson)


Once a group is created, you

just type in the


name of the group in the

guest field and all


the people in that group will be

invited to your meeting.


Enter the description of the event


Click here to change the event color


Click “Add Notifications” to set a reminder

for the meeting


Click here to choose the type of reminder

you want


Click here to choose when you want to

receive it


Click here to choose the visibility of your event


Click “Find a Time”


Click beside the time, then a blue box appear


Note:

“Find a time” only works if

your guest shared


their calendar with you or if

their calendar is public.


If done editing, Click “Save” button


Click “Send” button to send invitation


Note:

Always click “Save” button

after editing your event


First,

make sure the Event attachments

Calendar lab is enabled.


1. Select “Settings” icon


2. Choose Settings


3. Click “Labs”


4. Select Enable next to Event attachments


To add an attachment, open/click your meeting


Click “Add attachment”


You can add an attachment

that is already located in


your Google Drive

OR


you can upload a file from

your desktop.


If your file is already located

in Google Docs,


Click one or more Google Docs files,


and click Select


If your file is NOT in

Google Docs,


Click “Upload”


Click “Upload”


Drag files or Click here


Choose file to upload


Click “Open”


Click here to add more files


Then click “Upload”


You can review your attachment here


After you’ve entered all event details, click the

“Save” button


If you want to print a

single event,


Open / click your meeting


Click the “Printer” icon


Click “Print”


If you want to print a calendar

in a week or month,


Click from the “Calendar Views”


Click “More” button


Choose “Print”


Click here to select the font size


Click here to select orientation


Lastly, Click “Print”


In “My Calendar” section,


Click down arrow that appears when you hover

over your calendar


Then select “Share this Calendar”


Select sharing options you want to use

for your calendar.


Click the button if you want to share

in public


Enter the Email of the person,


whom you want to share

your calendar.


Click here if you want the person

whom you


shared your calendar make

changes in your calendar event/s.


When finish, click “Save” button


In “Other calendars” section,


Click the button


Click “Add a friend’s calendar” button


Enter friend’s email address


Click “Add” button


Click “Send request” button


Once you added your

friend’s calendar


and he/she accept you

request,


you can view or access

his/her calendar.



Click “Other calendars”


Click your friend’s name,


then his/her calendar events appear.


You can create any number of

secondary calendars.


Each calendar you create

appears under My Calendars list.



Click the down arrow next to My

calendars


Select “Create new calendar”


Enter your Calendar name


Enter the Description of the calendar


Enter the Location


Choose or select the country


Choose a time zone


Enter friend’s email if you want to invite


then click “Add person”


When you're finished setting up the

calendar, click Create Calendar.


You will see here the new calendar list


I cannot discuss

everything

inside the Google calendar.


As you go on, you

will discover many things


that will amaze you

to make your task easier.




Basic tutorial how to use google calendar

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