Basic Printing using Word. 3 Components required for printing Computer Computer Printer Printer Paper Paper.

Basic Basic Printing Printing

using using WordWord

3 Components 3 Components required for printingrequired for printing

ComputerComputer

PrinterPrinter

PaperPaper

ChecklistChecklist Plugged and Connected

Ink Cartridges / Toner

Printer is online or Selected

Paper

Print PreviewPrint Preview Print Preview on the file menu Print Preview on the file menu OrOr

Print Preview Icon on the Standard Tool Bar.Print Preview Icon on the Standard Tool Bar.

Use this feature to confirm/make changes before printing. Use this feature to confirm/make changes before printing.

Print feature is available on this tool.Print feature is available on this tool.

A.A. Click to adjust the paper size you'll print Click to adjust the paper size you'll print on, margins, and page orientation of the Web on, margins, and page orientation of the Web page. page.

B.B. Click to display specific Web pages. Click to display specific Web pages.

C.C. Click to get a closer look (zoom in) or a Click to get a closer look (zoom in) or a bird's-eye view (zoom out) of the Web page. bird's-eye view (zoom out) of the Web page.

D.D. Click the down arrow, and zoom in or out Click the down arrow, and zoom in or out by a fixed percentage. by a fixed percentage.

E.E. Click to get more information about Print Click to get more information about Print Preview.Preview.

After you’re done, click the close After you’re done, click the close print preview button to return to print preview button to return to your document.your document.

Print a Whole DocumentPrint a Whole Document1.1. Use Print Icon on Use Print Icon on standard tool bar standard tool bar

OrOr

On File Menu, Click On File Menu, Click Print command for Print Print command for Print

Dialog Box.Dialog Box.

2.2. Click OK button. Click OK button.

Microsoft word Microsoft word

– – PrintPrint

Microsoft Microsoft PowerPointPowerPoint

– – PrintPrint

Quick PrintingQuick Printing

Choose Print IconChoose Print Icon

the office button menu.the office button menu.Quick print from Quick print from

This is done to avoid the use of print dialog box.This is done to avoid the use of print dialog box.

Choosing a PrinterChoosing a Printer

If you have more than one printer If you have more than one printer attached to your computer, then attached to your computer, then

do the followingdo the following Open the print dialog box from Open the print dialog box from

the menu bar. the menu bar.

Select a printer from the name Select a printer from the name drop-down listdrop-down list

Click OK /Apply button. Click OK /Apply button.

Printing Part of A Printing Part of A DocumentDocument

A.A. Specific Specific PagePage

B.B. Range of Range of PagesPages

C.C. A block of A block of Text / Text / GraphicsGraphics

Specific PageSpecific Page

1.1. Insertion pointer on the specific page. Insertion pointer on the specific page.

2.2. Open Print dialog box.Open Print dialog box.

3.3. Select the current page option in the print Select the current page option in the print range part of the box.range part of the box.

4.4. Click OK.Click OK.

Range of PagesRange of Pages

1.1. Open Print Dialog Open Print Dialog Box.Box.

2.2. Click pages button in Click pages button in the page range area.the page range area.

3.3. Type the page Type the page numbers or a range of numbers or a range of page numbers.page numbers.

4.4. Click OK.Click OK.

Choose Odd or even pages Choose Odd or even pages from the Print what list.from the Print what list.

Printing a block of text / Printing a block of text / graphicsgraphics

1.1. Select the block of text Select the block of text you want to print.you want to print.

2.2. Open print dialog box.Open print dialog box.

3.3. Click the selection Click the selection button.button.

( The selection ( The selection button is available button is available only when a block only when a block of text is selected.)of text is selected.)

4.4. Click OK button.Click OK button.

Printing Multiple CopiesPrinting Multiple Copies

1.1. Open print dialog box.Open print dialog box.

2.2. Enter the number of Enter the number of copies in the number copies in the number of copies specification of copies specification box.box.

3.3. Click OK button.Click OK button.

CollatingCollating – – Prints each copy Prints each copy of the document one after the of the document one after the other.other.

Canceling a print jobCanceling a print job

1.1. Double click the printer icon by the Double click the printer icon by the current time on the task bar.current time on the task bar.

2.2. Click the name of the word document job on the Click the name of the word document job on the list.list.

3.3. Choose document Cancel.Choose document Cancel.

4.4. Click Yes/OK button.Click Yes/OK button.

5.5. Close printer window. Close printer window.

Duplex PrintingDuplex Printing

Automatic duplex printingAutomatic duplex printing

Manual duplex printing – Manual duplex printing – Print on one side, then flip the paper to Print on one side, then flip the paper to

print on the other side. print on the other side.

General Printing General Printing ProblemsProblems

Blank PageBlank Page -- Backspace buttonBackspace button

Graphics - Graphics - Options Tools Print tab Options Tools Print tab

ClearClear draft output box & draft output box & CheckCheck the drawing the drawing objects option.objects option.

Enjoy PrintingEnjoy Printing