Basic Application Software Chapter 3 McGraw-Hill Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
Basic Application Software Chapter 3 McGraw-HillCopyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
Dec 13, 2015
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Basic Application Software
Chapter 3
McGraw-Hill Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
• Discuss common features of most software applications.
• Discuss word processors and word processing features.
• Describe spreadsheets and spreadsheet features.
• Discuss database management systems and database management features.
Competencies (Page 1 of 2)
1-2 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
• Describe presentation graphics and presentation graphics features.
• Discuss integrated packages.• Discuss software suites and the different
types of suites.
Competencies (Page 2 of 2)
1-3 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
• Not long ago, trained specialists were required to perform many of the operations you can now do with a microcomputer.
• A microcomputer can be an electric tool.• Competent end users need to understand the
capabilities of basic application software including:– Word processors– Spreadsheets– Database management systems– Presentation programs
Introduction
1-4 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
Application Software
1-5 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
• Application software is end user software that is used to accomplish a variety of tasks
• Two categories– Basic applications
(focus of this chapter)
– Specialized applications
• Graphical User Interface (GUI)• Icons• Windows• Menus• Toolbars
Common Features
1-8 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
• Quick access to commonly used commands• Contain buttons that provide shortcuts• Examples
– Standard Toolbar– Speech Recognition
Toolbars
1-9
Standard
Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
• Newest version of Microsoft Office• New Interface
– Ribbons– Contextual Tabs– Galleries
Microsoft Office 2007
1-10 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
• Allows your voice to control application software
• For best results, use your voice and mouse or keyboard– Train the software– Control a program– Dictate a document
Making IT Work for You Speech Recognition
1-11 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
• Used to create text-based documents– Memos, letters, and faxes
– Newsletters, manuals, and brochures
• Word processing programs – Microsoft Word– Corel WordPerfect– Apple Pages
Word Processors
1-12 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
Word Processor Features
1-13
• Word Wrap• Editing
– Thesaurus– Find and Replace– Spelling and grammar checkers
• Formatting– Font and font sizing– Character effects – Bulleted and numbered lists
Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
Word Processor Case
1-14
• Creating a Flyer
• Creating a Report
Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
Creating a Flyer
1-15
ReturnCopyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
Creating a Report
1-16 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
• Programs that manipulate numeric data• Spreadsheet programs
– Microsoft Excel– Corel Quattro
Pro– Apple iWork's
Numbers
Spreadsheets
1-17 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
• Workbook files• Worksheet or spreadsheet or sheet• Formulas• Functions• Analytical
graphs or charts• What-if Analysis
Spreadsheet Features
1-18 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
• Creating a Sales Forecast
• Creating a Chart
• Analyzing Your Data
Spreadsheet Case
1-19 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
Creating a Sales Forecast
1-20
Return
Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
Creating a Chart
1-21
Return
Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
Analyzing Your Data
1-22 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
• A collection of related data• Sets up a structure for data storage• Database programs
– Microsoft Access– Corel Paradox– Lotus Approach
Database Management Systems (DBMS)
1-23 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
• Relational• Tables
– Records– Fields
• Record sorting• Queries• Forms• Reports
Database Features
1-24 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
• Creating a Database
• Creating a Query
Database Case
1-25 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
Creating a Database
1-26
Return
Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
Creating a Query
1-27 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
• Programs that create visually interesting presentations
• Presentation programs – Microsoft PowerPoint– Corel Presentations– Lotus Freelance
Graphics
Presentation Graphics
1-28 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
• Slides• AutoContent wizard• Design templates• Master slide
Presentation Graphics Features
1-29 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
• Creating a Presentation
• Updating a Presentation
Presentation Graphics Case
1-30 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
Creating a Presentation
1-31
Return
Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
• A single program that provides the functionality of several widely used programs– Popular with many home users– Classified as personal or home software
• Advantages are cost and simplicity • Disadvantages are limited functions• The most widely used package is Microsoft
Works
Integrated Packages
1-32 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
• Collection of separate application programs sold as a group
• Four types of suites– Productivity suite or Office Software Suite– Alternative office suite– Specialized suite– Utility suite
Software Suites
1-33 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
• Agents will help write papers, pay bills, and shop on the internet– Intelligent programs – Primitive agents currently
exist– Next generation may
provide the most efficient way to locate information on the Web
A Look to the Future
1-35 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
• Explain the difference between general-purpose and special-purpose applications.
• Discuss the common features of most software programs. Describe the new interface introduced with 2007 Microsoft Office.
• What is the difference between a function and a formula? How is a formula related to what-if analysis?
Open-Ended Questions (Page 1 of 2)
1-36 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
• What are presentation graphics programs? How are they used?
• What is the difference between an integrated package and a software suite? What are the advantages and disadvantages of each?
Open-Ended Questions (Page 2 of 2)
1-37 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
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